LAB 10-02-1978
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LIBRARY ADVISORY BOARD MEETING
October 2, 1978
The regular meeting of the Advisory Board was called to order at 7:05p.m. Members present
were: Ruth Tienor, Marge Rakowsky, Marguerite Martinez, Edith Cloud, Harriett Lipps,
Margaret Riley, Roy Richard, Jr., Kay Sherman, Doug Mikus, Kermit Harborth and Eva Perry.
Members absent were: Evelyn Rogers and Mary Neleigh.
The minutes of the September meeting were read and the following corrections were made:
Marge Rakowsky informed the Board that the McNaughton Books were purchased by the Officers
Wives Club and the NCO Wives Club. Linda Crail assisted Kay Sherman with the book give-
a-way. Ruth Tienor corrected the name vf St. Phillips University to St. Phillips College
and changed the wording in one of the By-Law amendments from .Q!:. to and. The minutes were
approved as corrected.
Margeurite Martinez presented the following Treasurer's Report:
Previous Balance (August 31, 1978)
Deposits:
Mary Neleigh (Book Subscription) 9-18-1978
Checks from Book fines 9-6-78
Jostens back order 8-13-1978
Total Income
$2,300.11
10.00
4.30
2.30
16.60
$
Expenditures:
Herald Office Supplies 9-16-1978
Balance on Hand (September 30, 1978)
$ 12.04
$2,304.67
The Library received one memorial donation from Mr. and Mrs. James Steussy in the amount
of $10.00 bringing our Memorial Donation total to $66.52.
Margeurite announced she had checked the bill in question from last month and that the
back order from Josten ($20.65) was listed as a purchase order of $126.94 which was the
amount she had originally listed in August.
Eva Perry reported the following statistics for the month of September: Adult non-fiction-
87; Adult fiction-148; Juvenile non-fiction-44; Juvenile fiction-136; Paperbacks-4l5;
Young Adult (all)-84; Films-l for a total circulation of 915. The Library processed
10 III, requests and 85 children attended Story Hour. Ninety borrowers cards were issued
along with one duplicate card bringing the total to date to 814. Fines collected amounted
to $26.08. Postage totaled $15.80, $4.04 of which was for the film circuit since District
10 has not distributed the new quarterly postage stamps. We also acquired 4 RSVP volun-
teers during September.
COMMITEE ACTIONS AND REPORTS
CATALOGUING:
Harriett reported 400 books catalogued during the month and that she
plans a physical inventory to make certain the Shelf List agrees with
the books on the shelves. Ruth will assist.
CLEAN-UP:
Margeurite will draw up a list of the cleaning chores for the Board
members to follow.
FINANCE:
Doug needs a new list of projected needs. Ruth furnished a list of
organizations to apply to for donations and said we need to acquire the
name of the head of the Protestant Women of Randolph. It was decided
the list should be updated and kept on file at the Library as a public
service.
, 10
REMODELING:
PUBLICITY:
POLICY:
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A discussion was held as to whether the Board wished to purchase a
flagpole from Sippel's Hardware for $99.00 (24' tall). It was decided
to investigate this first. The old flagpole should be returned to the
City when taken down. Estimated cost of the exterior paint for the
building is $12.98 a gallon and the City will pay for it. The Remodeling
Committee is to choose a color combination and then Mrs. Harborth will
ascertain the price. It was suggested we investigate shutters for the
exterior. The outdoor mat is $3.98 a running foot and it was suggested
we check into the availability of remnants. The clear plastic for
inside the door is .69 a running foot. It was decided we needed a
colored mat with backing instead. The bike rack at the City pool is
made of pipe. It was recommended that Evelyn take her friends to the
Pool to see it. Mr. Hill announced the City may have pipe. The photo
cells have been installed and Mr. Neller has the new threshholds for the
doors. The buzzer for the childrens room is still pending. Bob Jacob-
son has left the City. The water heater should be checked again for
leaks. The bookcase for the magazines is not ready yet and Kay informed
the Board that she had no report on the ceiling as yet.
Kay and the Policy Committee met concerning the brochure but nothing is
ready yet. The posters advertising the Dan Cook appearance have been
printed by District 10 and are ready. A list of locations for the posters
was read. Shelf titles are on order from District 10 also.
Marge reported that the Board had overlooked taking action on several
changes to the By-Laws. They were listed as follows:
-change ARTICLE 1. Section 5 to read: All meetings ct'the Board shall be
held in the library building.
-change ARTICLE III. Section 4 to Section 5.
-change ARTICLE 11L. Section 5 to Section 6; ARTICLE III. Section 6 to
Section 7: ARTICLE LEI. Section 7 to Section 8.
Roy made a motion to accept the proposed changes. Margaret seconded the
motion and it was carried.
The Policy committee discussed the disposal of property and it was
informed the City holds a public auction. The auctioneer must not be
a City employee. The Board was informed a City employee will inventory
the Library and label City property and Library property. The Policy
Committee recommends that Library property be disposed of by sealed bids.
A notice of sale to be posted in the Library fro two weeks preceeding
acceptance of bids; property going to the highest bidder. If no bids
are received the property will be sold to whoever wants it. Doug motioned
the proposal be accepted, Roy seconded and the motion was carried.
As pertains to the sale of paperback books, we will not advertise the
books for sale; however, special requests will be submitted to the
Librarian and at her discretion they will be sold for $1.00 each. Kay
made a motion that this proposal be accepted, Kermit seconded and the
motion was carried.
The Library will have its own brochure to be handed out to new residents
by the City.
UNFINISHED BUSINESS: The McNaughton book order was lost in the mail; however, Ruth had a
copy of the order and had it Zeroxed and sent it in again. Our contract
date has been moved forward to November 1,1978 to October 31, 1979 as a
result of this de+ay. It was suggested we use the $100.60 from the City
to purchase McNaughton coupons. Edith motioned we accept the proposal,
Margaret seconded the motion and the motion was carried.
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The Bell and Howell projector has been received. A larger take-up reel
has been ordered.
Roy reported on the District 10 meeting and informed the Board of the
minimum requirements for Libraries serving less than 10,000. If we wish
to protest any of the rules, there will be a meeting October 27, 1978.
He reported that some funds were returned due to failure to spend them.
The new requirements for County Librarian were stated. He also informed
the Board that the Executive Council extended full benefits to us as a
non-member.
Ruth suggested at the Town Hall meeting certain recommendations for
legislation which would set aside funds for new small libraries.
NEW BUSINESS:
Eva Perry reported that a patron had complained of obscene books on the
shelves and it was recommended that any patron with a like complaint
be given a copy of the Library Bill of Rights. It was also suggested that
a copy of the Bill of Rights be posted in the Library.
The white carpet has been picked up by Edith.
Pleasonton has several boxes of books for us and would like for us to
pick them up Thursday~,
District 10 has advised us that our $400.00 for books must be spent
before December 1, 1978 but sooner would be preferred. They recommended
we order $600.00 to be sure we get the full $400.00. Baker and Taylor
handle most publishers. One library is using their appropriation to
purchase microfiche.
The nominating commitee will be comprised of Marge Rakowsky, Margaret
Riley and Kermit Harborth working -with Eva Perry.
It was decided that we should look into the possibility of a CETA worker
for the Library.
Harriett decided that only non-fiction paperbacks should be catalogued.
The Board decided to hold a reception for Dan Cook at the Library to
include city official and such. Mike Sexton of the San Antonio Public
Library -will be visiting us for the speech. the Hospitality committee
is to work up plans for the open house.
Ruth would like for the Board to apply for Provisional membership in
District 10. We will have three years to meet the requirements. It
was decided to obtain the forms and have the Policy committee fill them
out and gather information. There is $20,000 insurance coverage on the
Library contents.
The plaque for the building has arrived and Ruth would like to hang it
inside the building so it could be moved to a new building at a later
date.
There being no further business, Roy motioned that the meeting be adjourned, Edith seconded
and the motion was carried.
Submitted by
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Eva Perry,'Secretary