LAB 03-03-1986
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LIBRARY ADVISORY BOARD MINUTES
The Library Advisory Board met in regular session on Monday, Marc:h 3,
1986 at 7:30 p.m..
Members present:
Fred Ross, Chairman
Ruth Tienor, Vic:e-Chairman
Julie Parr, Treasurer
Mary Mc:Allister, Sec:retary
Earl Hartzog
Gene Weaver
Margaret Riley
Tony Paulson
Connie Brison
Ex-Offic:io - Gail Douglas, Libr.
Adolph Aguilar,
City Counc:il Rep.
Ruth moved to approve the minutes of the February meeting. Margaret
sec:onded.
TREASURER~S REPORT
There was disc:ussion c:onc:erning interest-earning possibilities on the
money bac:k from the c:ity if the c:ity c:ounc:il returned the money now.
County Revenue Fl.lnds and County Budget Allotments were also disc:ussed.
A strong desi re to star-t spendi ng the moni es whether on the bri c:ki ng of
the building, "wants list", etc:. was voic:ed.
Margaret moved to ac:cept the Treasurer~s report as presented. Ruth
sec:onded.
LIBRARIAN"S REPORT
Stats:
Resident c:ards issued - 53
Non-resident c:ards - 19
User"s Fees 2
Copier Fees - $124.30
Fines, Etc:. - $161.35
Circ:ulation - 3282
Reported by Gail:
The Collec:tion stands at: Adult, 8186; Young Adult, 1301; and
Juvenile, 3120.
Mike and Gail worked on the sprinkling system. The c:yc:les seemed
to func:tion properly when turned on, but the automatic: c:ycling has
yet to be tested.
The grass needs to be fertilized.
The Texas films shown on Saturd~ys have proven to be suc:cessful.
Not many people have attended on Saturday, but thesc:hools have
requested these films. Gail is c:onsidering night showings in the
future as some int~rest has been shown.
The inventory update/c:orrec:tion is progressing. The Adult Fic:tion
sec:tion is c:ompleted. The volunteers will proc:eed with Adult Non-
Fic:tion.
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Gail met with Greg (Seguin librarian) and the New Braunfels librar-
ian concerning the tri-county consortium. Additional meetings will
be held on March 6 and March 17. The grant request must be in by
April 1. (The district coordinator thinks the consortium is an ex-
cellent idea and that the grant should have a good chance.)
The glass in the front door cracked and has been replaced.
FINANCE COMMITTEE
The consensus was that any book drop restitutions should be used for the
purchase of books. The donations received for the stolen book drop will
be taken from the C.D. and made available for book purchases.
The $2000 in County Budget Allotments will be put into the C.D.
BUILDING COMMITTEE
Earl asked for reports of any problems with the building structurally.
Fred and Earl plan to go with Rep. Kuempel to Acme to see about
estimates on bricking the building.
PUBLIC RELATIONS COMMITTEE
The letter to the editor thanking area folks for their support of the
dance/auction appeared in the Herald-News. . Thank you notes to the
businesses for auction items have been completed.
OLD BUSINESS
Fred expressed satisfaction over the success of the dance/auction. He
thanked everyone for their efforts. Tony suggested that we contact Mac
Sweeney to obtain a U.S. flag to auction at next year~s event.
Gail met with Joann Husky, UC librarian. They composed a cooperative
agreement for reciprocal lending:
1. The rules, regulations and policies of each library take
precedence.
2. All patrons of Schertz Public Library are eligible to apply
for membership in the Universal City Public Library.
3. All patrons of Universal City Public Library are eligible to
apply for membership in the Schertz Public Library.
4. A reciprocal user card will not be issued without a signed
approval by the home librarian. (This practice should guard
against irresponsible patrons. The librarians will be solely
responsible for issuing reciprocal user cards.)
5. There will be a 90-day period provided to revoke or alter the
agreement. This request to revoke or alter must be made in writing
and aproved by the City Manager.
Ruth moved to .~~.pt the r.Qipr~c.l 1.ndin; .~r..m.nt a. pr@..nt.d.
Julie seconded. Motion carried.
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NEW ~ MISC. BUSINESS
Margaret received the "Practical Planning for a Small Public Library"
program information (5 Year Plan). The workshop will be held Thursday,
March 20, 9:30 a.m.-3:30 p.m.. Margaret will probably send in Gene's
name as an interested party.
There was di scussi on on how to appl y the dance proceeds. Juli e moved
that the money be used for circulating items. Mary seconded. Motion
carried.
Gail mentioned the upcoming 4th of July parade and float.
Book Sale publicity processes should begin.
Margaret has heard that the book storageroom is up for lease.
Tony suggested that someone contact the Friends of the Library and find
out the status of the organization. Fred volunteered to contact Evelyn
Rogers and report his findings next month.
Discussion was held about making efforts to work with area businessmen,
like Negley Paint, on their reference needs.
Earl moved to adjourn. Ruth seconded.
Minutes recorded by Connie Brison
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March 3, 1986
TREASURER'S REPORT FOR FEBRUARY 1986
CASH ACCOUNT
PREVIOUS BALANCE $ 1 1 3 1 . 50
INCOME
. 1From Randolph Area Chapter]
Donatlon Disabled American Veterans $ 50.00
For Martin Luther~
Donation King books 25.00
Memorial Donation 45.00
Dance & Auction Proceeds 1269.25
Guadalupe Cnty Revenue Sharing(lst QTR) 1340.75
Fines/Copier Fees 33.50
Bookdrop Donations 9.37
Restitution for stolen bookdrop 350.00
Guadalupe Cnty Budget Allot. ( 1 st QTR) 2000.00
Refund on bookdrop shipping charges 14.95
Users Fees (2 @ $10.00 ea.) 20.00
Change from cashing CD .84
$ 5158.66 $+ 5158.66
DISBURSEMENTS
Cnty Revenue Sharing to CD $ 1340.75
Bookdrop donations to CD 90.25
$ 1 43 1 . 00 $- 14"31.00
PRESENT BALANCE $ 4859.16
CD Cashed ($ 6440.00 plus $ 36.84 Interest)
Cnty Revenue Sharing
Bookdrop donations
CD Purchased
In cash account
1> 6476.84
$+ 1340.75
$+ 90.25
$ 7907.84
$ 7901.00
$ .84