LAB 08-12-1986
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Schertz Library Advisory Board Minutes
12 August 1986
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The Library Advisory Board met in a rescheduled regular session on Monday, August 12,
1986 at Shelly Construction Company 80nference Roam.
MEMBERS PRESENr
Ex Officio
Fred Ross, Chairman
Julie Parr, Treasurer
Margaret Riley
Connie Brison
Tony Paulson
Earl Hartzog
Fred called the meeting to order at 7 :34 PM.
was appointed to take the minutes.
Gail presented the minutes of the July meeting. Earl moved to approve the minutes
and Margaret seconded, motion carried.
Gail Douglas, Librarian
Aggie Aguilar, City
Council Representative
In the absence of the secretary, Earl
Treasurer's Report
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r Julie presented the treasurer's report.
The 3rd quarter County BUdget Allotments have been received. ' A letter of transmittal
with the check indicated the Revenue sharing amount would be cut.
The County BUdget allotments for the Library has been cut and an allotment for the
4th Quarter will not be received.
For clarification the Schertz Library recieved a total of $22,750 in 1983 for the new
Library.
Tony moved to accept the Treasurer's report, Margaret seconded, motion carried.
Fred appointed Connie and Earl to perform an audit of the Treasurer's 000k before the
next meeting.
. The dispursement of use fees was discussed and a past vote was to use this rroney to
purchase books. Clarification was needed on whether this was a one time action or an
ongoing use. After a short discussion Earl made a motion for clarification purposes,
that user fee collected, including those collected in the future would be used to
purchase ooks. Connie seconded, motion carried.
Librarian's Report
Resident Card issued - 91
Nan-Resident Cards - 51
User's Fees - 4
Reciprocal Borrowers - 5
COpier Fees - 65.00
Fines, etc - 154.00
Circulaton - 5,055
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Collection
Adult - 8,647
Young Adult - 1,301
Juvenile - 3,351
93 books had to be withdrawn fran the collection total this past month due to damage,
lost or not returned. There was a lengthly discussion on how to resolve this matter.
The main reason for withdrawn books is because patrons do not return books. The
following items were discussed as solutions:
- More volunteers to free staff
- Additional phone lines
- Prosecution of violators {ordinance}
- Budget hear ing {Wednesday}
Surrmer reading program is over. About 50 certificates were issued.
Tr i -COunty consortium is still active and planning to continue the consortium goals
without the grants.
The Open House for New Born Texans {1986 babies} was held and 10 or 11 new ,born's
attended. Each brought an average of two new card holders.
Mini-workshop was held on July 24.
Public Relation
Coonie had nothing to report.
Participation of the Library Board in future 4th of July activities was discussed.
Aggie advised the Council had the same ideas and that the City would need to take a
more active part in the future. Members of the Board had not met with the Business
Club on this matter yet.
Finance
The Library Board has afPlied for matching funds Ewing Halsell Grant in order to
brick the library.
Aggie advised the City still plans to back the Library with funds needed to brick the
Library.
Building Carmittee
Earl advised the Board, estimates on replcing the patio cover entrance would cost
about $12,000.00. This would include a sloped roof equal to existing Library
building. Down spurts and brick columns similar to the existing rendering.
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The existing sidewalk foundation would not support a brick load and would require
IOCldifications.
Earl recannended the Board proceed on going out for bids to brick the Library less
the patio cover. Improvements could be made later to the patio cover. Recanmend bid'
opening around the first of CX:tober. Estimates for these improvements should run
about $15,000.00.
There was discussion about the amount, types of patio covers and it was agreed to
proceed with bid documents.
Gail said the sprinkler system is not working. Earl and/or Fred will check on it.
Old Business
Location of the Library road signs was discussed and City Staff would install the
sign near the Schertz Mupicipal Off/ice signs. Wests ide of FM 3009, East side of FM
1518, and Northside of FM 78. Gail needs to submit work order.
New and Miscellaneous Business
Margaret advised the Board to send letters to legislative representatives-to
encourage them to support Public Libraries. Gail had sent a letter from the Library.
Fred advised the Board he had received a letter from the San Antonio Area Library
Advisory Council pertaining to our lay representative from our Library. Margaret
agreed to continue to be the Lay representative.
Fred asked Board members to be prepared to discuss the Friends of the Library Group
at the next meeting._ They have about $300.00 in funds.
Next meeting will be held on the 2nd Monday since the 1st Monday is Labor Day.
Earl made a motion to adjourn, Julie seconded.
Fred adjourned the meting at 9:09 PM.