LAB 11-05-1984
..
LIBRARY ADVISORY BOARD MINUTES
The Library Advisory Board met in regular session on November 5, 1984
at 7:30 pm.
Members present were:
Tony Paulson, Chairman
Ruth Tienor, Vice-Chairman
Julie Parr, Treasurer
Doris Courtney, Secretary
Margaret Riley
Mary J'IlcAlister
Fred Ross
Gene Weaver
Ex-Officio - Adolph Aguilar
Ruth Tienor read the October minutes. Mary McAlister motioned for
approval. Ruth seconded.
TREASURER'S REPORT (see attached)
Julie Parr needs to know disposition of revenue sharing funds (to be
discussed under Finance).
LIBRARIAN'S REPORT
Julie reported:
Resident - 75
Non-Resident - 30
User's Fees - 5
Fines - $85.26
Copier - $29.75
Circulation - 2,856
Margaret reported:
Adult - 7,296; Young Adult - 1,188; Juvenile - 2,642
.
Mike DeLeon fixed gutters. He and Mr. Gonzalez have keys.. to the ~'1~h
library for cleaning and they als,o fixed the flag pole. t~1'--~ (/vv(J
IYIr. Gilmore suggested we start bricking the library building.
Check from Mr. Shepherd for damage of fU:Lniture to be deposited.
FINANCE
Margaret suggested to use revenue sharing (~4~850) for bricking the
library. Discussion on thls subject ana-it was decided to put it
in the CD and wait until next month for decision on bricking or
paying off the debt to the city. Fred Ross will check on the price
of bricks.
POLICY
Recommendations for changes to policy were made (see attached). All
recommendations were accepted.
#
BUILDING
Fred Ross will take care of the toilet f.r::~ll.r-~. Discussion on
having a maintenance fund and putting lights on the corner of the
back of the library.
Margaret received a bill for 8 pittosporum plants from Linda Burris for
$50. Bill will be paid.
HOSPITALITY & PR
Ruth Tienor reported that the FOSL met on October 28 and wrote a
constitution and by-laws. Meeting dates were changed from Tuesday
to Thursday nite.
OIJD BUSINESS
Dance Commitee reported that the Humane Society will handle auction.
Tentative date for dance/auction is February 23, 1985.
Thank you to be sent to Jo Ann HardinCof Mortelaro NurseryJ
NOMINATING COMMITTEE
Reported that all retiring members have agreed to serve a new term.
NEvi BUSINESS
Margaret reported on meetings attended:
Lay Advisory Council - October 4. It was reported that a 16th
Branch site has been obtained at Thousand Oaks and El Sendero. No
starting date for construction.
The San Antonio Major Resource Center hopes to implement the
videocasset~e circuit by January 1985. On Feb 13, 1985, Texas
Library Association will sponsor a Legislative Day - meet your
reps, etc. Margaret was nominated but did not get it. Gail and
Margaret attended this meeting.
Specialized Book Purchasing Committee met on October 24, at
San Antonio Public for a half day. Proposals from 10 libraries had
been evaluated and discussed. This committee will meet again on
November 24 for an all day meeting to discuss and approve the 23
remaining proposals.
Hill Country Meeting on October 29 in Fredericksburg. Short
meeting at 10:00 with news from the District Co-ordinator. Tour
of Library with renovations in progress. Invited to Open House
December 9 from 2-4 pm.
Interviews for Part-Time Clerk - Tuesday, Oct 30 1:30-4:00 pm (five
applicants) Made recommendation to the City Manager. Vera Montgomery
starts November 6 as Part-Time Clerk.
2
Texas Library Association, District X Meeting at McNay Art Institute.
On November 6 the library will open every day at 10:00 am.
Fred Ross moved we adjourn. Doris seconded.
3
November 5, 1984
..
TREASURER'S REPORT FOR OC'l10BER 1981l-
GENERAL ACCOUNT
PREVIOUS BALANCE $ 2554.35
INCOHE
Users Fees (4 @ $10.00 & 1 @ $15.00) ~~ 55.00
Fine Money 9.10
Cibolo Valley Republican Women 50.00
Harden - (Mortellaro's Nursery) 100.00
Guadalupe County Revenue Sharing (-k) ll.850.00
Change from cashing CD .29
$ 5064.39 ~p+ 5064.39
DISBURSEMENTS
Users Fees to CD $ 100.00 1p- 100.00
PRESENT BALANCE $ 7518.74
CD Cashed ($2342.00 plus $20.29 Interest)
Users Fees to CD
CD Purchased
$ 2362.29
1~+ 100.00
,
~t 2462.29
~l
$ 2462.00
' -
.29
In General Account
..
November f, 1984
The Policy Committee makes the following recommendations for changes
to THE POLICY OF THE SCHERTZ PUBLIC LIBRARY:
~.
.h.
v{
).
~.
~.
Add a Cover page and a Table of Contents page.
Page 1 -- I. Change GENERAL OBJECTIVES to MISSION STATE~ffiNT.
Completely revise to fit Mission Statement: "The
Schertz Public Library shall serve the community as a center
of reliable information and provide opportunity and encourage-
ment for people of all ages to educate themselves continually.
The Library will assemble, preserve and make easily available
to all patrons/ printed and other materials that 'will assist
them in fields of knowledge and recreation."
Page 1 -- II. B. Non-residents (Policy change recommended in
(1981, but put on hold)
Insert at end of paragraph after non-residents ,-,,rho
own prop~y or are' full-time employees within the city of
Schertz Guadalupe County.. Add and students attending ,~
Sqgertz-Cibolo-Uniyersal ~ity Indep~ndent School District. ~~/~
~ ~ ~..,./:. .;-1 pt-~d"t;-.yb- tJd-u-,Ji;; .
Page:2 -- II. B. J. Club Cards. 'ihange to Organization
Cards.
Delete entire paragraph. Revision recommended:
"Cards will be available to organizations (such as Day Care
Centers, etc.) who wish to patronize the Library as a group.
The same policy will apply as for Resident and Non-Resident
patron."
Page 2 -- III. B. Provisio~ and Maintenance.
Delete: "The Board and".
Last sentence top of page 4 ... Revise to read: "The
building and property ,'.ill be maintained by the City of Schertz."
Page J -- III. D. Displays and Exhibits
General Discussion.
v0. Page 4 -- IV.
G. Complaints
Add to end of paragranh: "Any unresolved matters will
be presented to the City Manager for review."