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Parks 06-02-2008 Minutes Schertz Parks and Recreation Board Schertz, Texas 78154 June 2, 2008 6:00 p.m. Attending: Board Members Richard Coon, Chairman Reginna Agee Floy F. Simmons Deedy Wright Staff Members George Logan, Parks & Recreation Director Sandy Bryant, Administrative Assistant Mike Trainor, Parks Foreman Members Absent Mustapha Debboun, Vice-Chairman Aundra Davis Samantha Henness Sally Macias Jeffrey Siebert City Council Liaison Jim Fowler Others Present Dora Boyle Bob Brockman Victor Carrillo, Kell Munoz Geof Edwards, Kell Munoz John Hipp Bryan Joyce Emery Kelly, GRA YSA Nora Kelly, GRA YSA Ray Mueller Garren Ritter Richard Villegas, GRA YSA CALL TO ORDER Chairman Richard Coon called the meeting to order at 6:15pm. PRESENTATION · Geof Edwards and Victor Carrillo of Kell Munoz architectural firm gave a presentation on the Schertz Recreation Facility. The Recreation Facility will include an aerobics room, a cardio fitness area, climbing wall, youth area, infant/toddler area, movies in motion room, lockers and showers and administrative area as well as an outdoor splash pad. A full court gymnasium is proposed if funding allows. . Chairman Coon asked about a racquetball court. Mr. Edwards said the racquetball court was not currently included but they would take it into consideration. . Ms. Floy Simmons asked about a concessions area such as a juice bar. Mr. Edwards said that a concession area would be included. . Ms. Reginna Agee stated that the Request for Proposal submitted for management of the Recreation Facility would determine what activities would be offered. REGULAR AGENDA 1. Approval of April 28, 2008 minutes - Ms. Reginna Agee made a motion to approve the April 28, 2008 minutes as submitted. Ms. Floy Simmons seconded the motion. The vote to approve the April 28, 2008 minutes was unanimous. 2. Greater Randolph Area Youth Soccer Association (GRA YSA) - Mr. Emory Kelley, President of GRAYSA requested that GRA YSA be included in the Schertz Soccer Alliance. They are composed of 17% Schertz children and 35% of their adult volunteers are Schertz residents. He feels they would be a third component that would compliment the alliance. Mr. Logan recommended the three heads of the soccer clubs meet with him for lunch and develop a plan and then corne back to the board. The board agreed to this recommendation. DISCUSSION AND POSSIBLE ACTION 3. Protocol for the Schertz Park and Recreation Advisory Board Agenda - The board agreed to limit presentations to ten minutes or less and limit the number of agenda items to three or less per meeting. Mr. Logan said he would ensure that the project updates were sent to the members prior to each meeting and then if there were questions they could bring them up at the meeting. ANNOUNCEMENTS BY PARKS AND RECREATION DIRECTOR AND STAFF . Schertz Park Proiects updates: Mr. Logan informed the board the implementation of the 5 year Schertz Master Plan for connectivity of the city by trails is progressing well. The Federal Emergency Management Agency (FEMA) drainage ditch trail from Schertz Parkway to Elbel Road construction is scheduled to begin in mid-June/July. Pickrell Park fence will be installed in June 2008 scheduled to be bid in June 2008. Slide has been installed at Northcliffe Pool. Woodland Oaks Park playground audit is complete and the Playscape does not need to be replaced. Northcliffe Neighborhood Park upgrade is 98% complete. Parks department is applying for a Texas Parks and Wildlife Department grant in June 2008 for Recreational Facility. An update of the plans will be presented to the board in June 2008. The Kramer House will request hotel/motel funds from City Council in June 2008 to help fund the renovations. Bexar County is submitting construction bids for Crescent Bend Regional Park. New Soccer complex cost estimate should be completed in June 2008. . Schertz Parks Maintenance update: The Parks department is planning a major renovation of the Playscape this fall, including resealing and repairing the airplane and other structures. . Date for next board meeting: The next scheduled board meeting would be on June 23,2008 at 6pm in the Bob Andrews Conference Room, 1400 Schertz Parkway, Bldg.#1. Ms. Bryant reminded all of the board members they need to complete the Open Meetings training. ADJOURNMENT The meeting was adjourned at 7:45pm.