09-09-2008
MINUTES
WORKSHOP AND REGULAR MEETING
September 9, 2008
A Special Workshop and Regular Meeting were held by the Schertz City Council of the City of
Schertz, Texas, on September 9, at 5:00 p.m., in the Municipal Complex Council Chambers, 1400
Schertz Parkway, Building #4, Schertz, Texas. The following members present, to-wit:
Mayor Hal Baldwin Mayor Pro-Tern Tony Wilenchik
Council Member Jim Fowler Council Member David Scagliola
Council Member John Trayhan Council Member Michael Carpenter
Staff Present: City Manager Don Taylor Assistant City Manager David Harris
Assistant City Manager John Bierschwale City Attorney Michael Spain
City Secretary Brenda Dennis
CALL TO ORDER: Mayor to call Workshop to order and receive information from Staff
regarding RFP's received for Audit Services. (Staff - Council Conference Room)
Mayor to adjourn into the Council Chambers for the following:
Mayor Pro-Tem Wilenchikcalled the workshop to order at 5:00 p.m. and received comments from
staff regarding the RFP's for Audit Services. Staff presented an overview answering questions
from Council.
Mayor Baldwin arrived at 5:15 p.m.
1. A. Presentation by City Staff on RFP's received for Audit Services. (1. Santoya)
. Presentation by Armstrong, Vaughan & Associates (Debbie Fraser)
. Presentation by Darilek, Butler & Associates (Lisa Garner)
Members from Armstrong, Vaughn & Associates and Darilek, Butler & Associates gave a brief
presentation answering questions from Council.
Mayor Baldwin recessed the staff workshop into the Council Chambers at 6:30 p.m., to take action
on the following item.
B. Bid No: 08-FIN-31-PS-Ol - Consideration and/or action awarding a bid for Audit
Services. (K. Lewinski)
Mayor Baldwin recognized Mayor Pro-Tern Wilenchik who moved seconded by Council
Member Trayhan to award the Audit Services Contract to Armstrong, Vaughan &
Associates. Vote was unanimous. Motion Carried
ADJOURNMENT WORKSHOP:
Mayor Baldwin adjourned the workshop at 6:42 p.m.
City Council Regular Meeting 252 -
September 9, 2008
CALL TO ORDER REGULAR MEETING
Mayor Baldwin called the meeting to order at 6:42 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND STATE OF TEXAS.
Council Member Fowler gave the Invocation followed by the Pledges of Allegiance to the Flags of
the United States and State of Texas.
INTRODUCTIONS
. Assistant City Manager John Bierschwale introduced the following employees who will be
making up the City Marshal's Office:
- Beverly Todd, City Marshal
- Sgt. Steve Pulaski
- Corporal William Sutton
- Health & Code Inspector Shanna O'Brien
- Code Enforcement Officer Tom Eaton
PRESENTATION
. Kell Munoz - Schertz Recreation Center.
Mayor Baldwin recognized Assistant City Manager John Bierschwale and Park Director
George Logan who came forward introducing this item and introduced Mr. Jeff Edwards
and Mr. Ronnie Biediger who gave a briefPowerPoint presentation regarding the design of
the new Schertz Recreation Center.
HEARING OF RESIDENTS
Mayor Baldwin recognized the following:
. Brad Bailey Director of Media Relations who announced the upcoming Sweetheart
Coronation scheduled for September 17, 2008 at 6:30 p.m. at the Civic Center.
Council General Announcements:
Mayor Pro-Tem Wilenchik
. Mentioned he attended last week the ground breaking ceremony for Crescent Bend Nature
Park in Bexar County.
Council Member Fowler
. None.
Council Member Scagliola
City Council Regular Meeting 253
September 9, 2008
. Mentioned the upcoming Sweetheart Coronation which will be held Wednesday,
September 17th at 6:30 at the Civic Center.
Council Member Trayhan
. Mentioned the Schertz Housing Authority board will be considering adoption of a smoke
free environment.
Council Member Carpenter
. None.
Items by Mayor
. Announced he attended the Austin-SAT Commuter Rail District board meeting in San
Marcos on Friday. The Board has selected a firm to come up with a logo for them and that
at the present they are forming focus groups and if anyone is interested in serving to please
let him know.
REGULAR AGENDA
1. Resolution No. 08-R-44 - Construction Management Agreement - Consideration and/or
action approving a resolution authorizing a Personal Services Construction Management
Agreement with David Dorrough in connection with the construction of the City's new
Recreation Center (L. Truitt)
Mayor Baldwin recognized Assistant City Manager John Bierschwale who introduced this
item answering questions from Council. Mr. Bierschwale introduced Mr. David Dorrough
who came forward answering questions from Council.
Mayor Baldwin recognized Mayor Pro-Tern Wilenchik who moved, seconded by Council
Member Scagliola to approve Resolution No. 08-R-44 authorizing a Personal Services
Construction management Agreement with David Dorrough in the amount of $520,264.26
in connection with the construction of the Recreation Center. Vote was unanimous.
Motion Carried
2. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of September 2,2008.
Mayor Baldwin recognized Council Member Trayhan who moved, seconded by Council
Member Carpenter to approve the minutes of September 2, 2008. Vote was unanimous.
Motion Carried
3. Ordinance No. 08-M-43 - Consideration and/or action approving an ordinance establishing
a City of Schertz Consolidated Fee Schedule. Final Reading (1. Bierschwale & D. Harris)
Mayor Baldwin recognized Assistant City Manager David Harris who gave a brief
overview of this item indicating a few changes which were made from the first reading.
Mayor and Council thanked the staff for their work in establishing the consolidated fee
schedule.
City C~uncil Regular Meeting 254
September 9, 2008
-
Mayor Baldwin recognized Council Member Trayhan who moved, seconded by Mayor
Pro- Tem Wilenchik to approve Ordinance No. 08-M-43 final reading. Vote was
unanimous. Motion Carried
4. Board of Trustee Election - Consideration and/or action regarding the Texas Municipal
League Intergovernmental Risk Pool Board of Trustees Election. (D. Taylor) (Placed back
on agenda awaiting recommendations from City Manager)
Mayor Baldwin recognized City Manager Don Taylor who introduced this item answering
questions from Council. Mr. Taylor gave his recommendations to the Council.
Mayor Baldwin recognized Council Member Trayhan who moved, seconded by Council
Member Carpenter to accept the City Manager recommendations for members to the Texas
Municipal League Intergovernmental Risk Pool Board of Trustees. Vote was unanimous.
Motion Carried
5. Resolution No. 08-R-46 - Consideration and/or action approving a resolution for an
amendment of the Cibolo Creek Municipal Authority's Boundaries. (S. Willoughby)
Mayor Baldwin recognized Public Works Director Sam Willoughby who introduced this
item answering questions from Council.
Mayor Baldwin recognized Council Member Fowler who moved, seconded by Council
Member Trayhan to approve Resolution No. 08-R-46. Vote was unanimous. Motion
Carried
PUBLIC HEARING/ORDINANCE
6. Public Hearing Fiscal Year 2008-09 Budget - Conduct a public hearing and
consideration and/or action approving the City of Schertz FY 2008-09 Budget (1. Santoya)
Ordinance No. 08-T-44 Consideration and/or action approving an Ordinance Adopting the
FY 2008-09 budget. First Reading (J. Santoya)
Mayor Baldwin recognized Assistant City Manager David Harris who introduced this item
answering questions from Council.
Mayor Baldwin opened the public hearing and recognized Mr. Robert Brockman, 1001
Elbel, and as no one else spoke; closed the public hearing and announced that the final vote
on FY 2008/09 Budget will be conducted on September 16, 2008 at 6:30 p.m. in the City
Hall Council Chamber.
Mayor Baldwin recognized Council Member Trayhan who moved, seconded by Council
Member Scagliola to approve Ordinance No. 08-T-44 first reading adopting the FY
2008/09 Budget. Vote was unanimous. Motion Carried
City Council Regular Meeting . 255 -
September 9, 2008
-
7. Second Public Hearing on Proposed Tax Rate for Fiscal Year 2008-09 - Conduct a
public hearing and consideration and/or action regarding the adoption of the FY 2008-09 tax
rate. (J. Santoya)
Ordinance No. 08-T-45 Consideration and/or action approving an Ordinance on the
proposed FY 2008-09 Tax Rate. First Reading (1. Santoya)
Mayor Baldwin recognized Assistant City Manager David Harris who introduced this item
answering questions from Council.
Mayor Baldwin opened the public hearing and recognized Mr. Robert Brockman, 1001
Elbel, and as no one else spoke; closed the public hearing and recognized Council Member
Scagliola who moved, seconded by Council Member Trayhan that property taxes be
increased by the adoption of a tax rate of $0.409000 and adoption of an ordinance adopting
the 2008 tax rate. Vote was unanimous. Motion Carried
Mayor Baldwin stated that the vote adopting the tax rate will take place on September 16,
2008 at 6:30 P.M., City Council Chambers 1400 Schertz Parkway, Schertz Texas 78154.
ANNOUNCEMENTS - CITY MANAGER AND STAFF
. General Announcements on meetings/events attended and upcoming events
Mayor Baldwin recognized Assistant City Manager John Bierschwale who gave a brief overview
and plans from the City should Tropical storm Ike affect us.
Mayor Baldwin recognized Assistant City Manager David Harris who stated that a letter would
be going out this week to the residents of Mobil Villa.
Mayor Baldwin recognized Purchasing Manager Kim Lewinski who announced that the City
Wide Auction will be held at Public Works.
EXECUTIVE SESSION
Called under Section 551.071 Litigation, pending litigation; Section 551.072 Texas
Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real
property.
Council did not meet in Executive Session.
ADJOURNMENT
Hal Baldwin, Mayor
City Council Regular Meeting 256 -
September 9, 2008
,
ATTEST:
~",~IAQ\;\\Ln
Brenda Dennis, TRMC, CMC City Secretary
City Council Regular Meeting 257 - -
September 9, 2008