12-23-08
MINUTES
REGULAR MEETING
December 23, 2008
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on
December 23, 2008 at 6:30 p.m., in the Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present, to-wit:
Mayor Hal Baldwin Mayor Pro-Tern Michael Carpenter
Councilmember Jim Fowler Councilmember David Scagliola
Councilmember John Trayhan Councilmember Tony Wilenchik
Staff Present: City Manager Don Taylor Assistant City Manager Bierschwale
Assistant City Manager David Harris City Secretary Brenda Dennis
CALL TO ORDER REGULAR MEETING
Mayor Baldwin called the meeting to order at 6:30 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND STATE OF TEXAS.
Councilmember Fowler gave the Invocation followed by the Pledges of Allegiance to the Flags of
the United States and State of Texas.
PRESENT A TIONS
-
. Presentation and awards presented by the Schertz Chamber of Commerce on the Festival of
Angels Christmas Light winners. (F. Rushing)
Mayor Baldwin recognized Schertz Chamber of Commerce President Frances Rushing who
introduced this item stating the three categories judged were: Most Creative (use oflights),
Illumination (use oflights), and Overall Appearance (The wow factor). Ms. Rushing stated
there were nine finalists chosen and out of those nine, three winners were chosen in each
category. All nine finalists will have signs placed in their yards and the top three winners
will receive trophies. Following is a list of finalists and winners:
- Overall Appearance - Scott & Julie Somano - 524 Jonas Drive
Stephen Phillips - 1120 Fawn
(winner) Harold & Nelly Jones - 4200 Spanish Oak
- Illumination- Scott & Yulissa Decker - 3932 Arroyo Del Sol
Matthew & Andrea Duke - 962 Oak Park
(winner) Deborah Smallwood - 2412 Hemingway
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- Most Creative- Sandra Wheeler - 1508 Red Oak Cove
Gilbert & Gloria Molleda-1016 Robert Derrick
(winner) Kathy Williamson - 3201 Dusty Crossing
. Presentation and consideration and/or action on Slogan/Logo development/Implementation
Process for the City of Schertz. (B. Bailey)
Mayor Baldwin recognized Media Relations Manager Brad Bailey who introduced this
item providing information on timelines and gave a brief PowerPoint presentation.
Mayor Baldwin moved to agenda item 6.
DISCUSSION AND POSSIBLE ACTION
6. Five Year Strategic Plan - Discussion and consideration and/or action regarding a Five
Year Strategic Plan. (D. Taylor)
Mayor Baldwin recognized City Manager Don Taylor who introduced this item suggesting
that Council would need to decide on a place and time and date where they would like to
go for planning. H~ further. stated that the E~onomic Deve.lopment Corporation (EDC)
would need to be included in the planning process and suggested that EDC put their
strategic planning session on hold until such time that Council has the opportunity to meet.
Councilmember Scagliola stated he would like the planning session in January or February.
Councilmember Trayhan stated that he believed the planning session should take place
after the May election beca~se of possible new Councilmembers being elected.
-Councilmembers further discussed the importance of EDC being involved in the strategic
planning session with Council.
HEARING OF RESIDENTS
Mayor Baldwin recognized Schertz Chamber of Commerce President Frances Rushing who
announced the following:
. January 9,2009 at noon, Liberty Tax will be having their ribbon cutting.
. January 14, 2009 at 2:00 p.m. San Antonio Credit Union will be having their ribbon
cutting.
REGULAR AGENDA
1. Minutes - Consideration and/or action regarding the approval ofthe minutes ofthe Regular
Meeting of December 16, 2008.
Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by
Councilmember Fowler to approve the minutes of December 16, 2008 with changes noted.
Vote was unanimous. Motion Carried
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December 23, 2008
2. City of Schertz 2009 Master Calendar - Consideration and/or action approving the City
of Schertz 2009 Master Calendar. (D. Harris/R. Duprat-Waldo)
Mayor Baldwin recognized Assistant to the City Manager/Risk Manager Rita Duprat-
Waldo who introduced this item stating each year staff drafts a master calendar that serves
as a planning tool for the upcoming year, further recommending that Council approve the
Master Calendar and cancellation of the October 20, 2009 (TML Conference in Fort
Worth) City Council meeting. Councilmembers stated that the cancellation of the October
20, 2009 meeting could be on a future agenda to decide and it wasn't necessary to show
this cancellation on the calendar. Councilmembers also asked if other items could be
included on the agenda. Mayor Baldwin recognized Councilmember Trayhan who moved
seconded by Councilmember Scagliola to approve the 2009 Master Calendar with additions
and amendments as noted. Vote was unanimous. Motion Carried
3. Resolution No. 08-R-53 - Upper West Dietz Creek Property Acquisitions - Discussion
and consideration and/or action approving a resolution by the City Council of the City of
Schertz, Texas authorizing the purchase and sale contracts with Cibolo Farm, LLC, the
Estate of Betty Joe Boggess; and Clarence A. Wehman and Hazel Wehman; and Tom J.
Sheridan Properties, Inc., for Upper West Dietz Creek Drainage Project. (M. Spain/L.
Dublin)
Mayor Baldwin recognized City Engineer Larry Dublin who introduced this item
answering questions from Council. Mr. Dublin stated the City has negotiated the purchases
of the following properties which are involved in the Upper West Dietz Creek Drainage
Project:
Property Owner Acreage Purchase Price Per Acre Price
Cibolo Farm, LLC 5.821 $67,050 $11,519
The Estate of Betty Joe Boggess 0.324 $4,100 $12,654
Clarence A. Wehman and Hazel Wehman 6.167 $49,450 $8,018
Tom J. Sheridan Properties, Inc. 6.784 $95,050 $14,010
Total 19.096 $215.650 $11.293
Mr. Spain stated the total fiscal impact to the City is $215,650. Mayor Baldwin recognized
Councilmember Scagliola who moved, seconded by Councilmember Trayhan to approve
Resolution 08-R-53 with the four Purchase and Sale Contracts above totaling
$215,650. Vote was unanimous. Motion Carried
4. Library Extension - Discussion and consideration and/or action approving a time
extension for completion of the Library. (L. Truitt)
Mayor Baldwin recognized Director of Development Services Leonard Truitt who
introduced this item answering questions from Council. Mr. Truitt stated 0' Haver
Contractors have requested an extension of time from January 15th to March 30th for the
construction of the New Library facility due to unforeseen circumstances. This request has
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December 23, 2008
been reviewed by Kell Munoz Architects, staff, and upper management. It was
recommended that the City Council approve the extension of time for the completion of the
new Library facility from January 15th to March 30th, 2008. Mayor Baldwin recognized
Don O'Haver who came forward answering questions from Council.
Mayor Baldwin recognized Mayor Pro-Tern Carpenter who moved, seconded by
Councilmember Trayhan to approve the extension of time for the completion of the new
Library facility from January 15th to March 30th, 2008. Vote was 4/0/1 with
Co unci/member Wilenchik abstaining. Motion Carried
5. Public Works Construction Equipment - Presentation and consideration and/or action
regarding public works construction equipment "Zipper". (L. Dublin)
This item was withdrawn.
DISCUSSION AND POSSIBLE ACTION
7. Action Items - Consideration and or action on questions and possible items to be placed on
a future agenda. (Mayor/City Council)
No items were mentioned.
8. Announcements - Announcements by City Council Members, Mayor, and City Manager:
All - Holiday wishes from Mayor and Council were given.
Mayor Baldwin recessed jnto. executive session at 7:44 p.m.
EXECUTIVE SESSION
Called Under Section 551.074 - Deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of the City Secretary.
RECONVENE TO REGULAR SESSION
Mayor Baldwin reconvened into regular session at 8:15 p.m.
9. Take any action deemed necessary as a result of the Executive Session.
Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by Mayor Pro-
Tern Carpenter to increase the City Secretary's salary by five percent 5% effective
immediately. Vote was unanimous. Motion Carried
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December 23, 2008
ADJOURNMENT
As there was no further action, Mayor Baldwin adjourned the mee ing at 8: 17 p.m.
A TTEST: _-_._-~
~~C-..~
Brenda Dennis, TRMC, CMC City Secretary
.
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December 23, 2008