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SSLGC 12-18-2008MINUTES OF THE SCHERTZ-SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS § COUNTY OF GUADALUPE § SCHERTZ-SEGUIN LOCAL § GOVERNMENT CORPORATION § On this the 18th day of December, 2008, the Schertz-Seguin Local Government Corporation (SSLGC) convened at 1:34 p.m. in the City of Seguin Municipal Court Building located at 660 S. State Hwy. 46, Seguin, Texas. The following members being present and in attendance: Sydney Bauer President Ken Greenwald Vice-President Robin Dwyer Secretary Jim Wolverton Treasurer Patricia Ramirez Director and the following directors being absent: Betty Ann Matthies Ex-Officio Hal Baldwin Ex-Officio constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance were: Alan Cockerell Don Taylor Johnny Bierschwale Rick Cortes Susan Caddell John Schraub John Bailey Georgia Hanks Sam Willoughby Patrick Lindner Bill Klemt John Winkler Crockett Camp General Manager City Manager of Schertz Assistant City Manager of Schertz Assistant City Manager of Seguin Finance Director of Seguin Water Utilities Manager of Seguin Water Superintendent Administrative Assistant Schertz Public Works Director Legal COU11sel (Davidson & Troilo) Hydrologist Consultant Consultant ~,~ Consultant/Project Manager The first order of business was the calling of the meeting to order. President Sydney Bauer called the meeting to order at 1:34 p.m. The second order of business was public comment. No one addressed the Board during public comment. The third order of business was approval of the minutes for the board meeting held on November 20, 2008. Treasurer Jim Wolverton made a motion to approve the minutes of the November 20, 2008 meeting as written. Secretary Robin Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The fourth order of business was presentation of the General Manager's Report -Alan Cockerell, General Manager. Mr. Cockerell's written report was included in the board agenda packets. He added the following items to his written report: Water Production - Mr. Cockerell summarized the water production details included in his report. Due to extreme dry weather, water usage was the highest for the month of November in past history for the Corporation. The cities of Schertz and Seguin continue to experience comparatively even water use and sales. Gonzales County Underground Water Conservation District (GCUWCD) -Agendas for GCUWCD meetings held December 9 and December 15, 2008, were included in the agenda packets. Normal business was conducted at the meeting on December 9th. Counsel Patrick Lindner and Mr. Cockerell attended a second public hearing which was held December 15~' to discuss proposed additions and amendments to the District's Management Plan. Approximately 20 individuals spoke at the meeting and the majority was against the new Management Plan. The GCUWCD has scheduled a meeting on December 19, 2008, to possibly approve its new Management Plan. Mr. Cockerell plans to attend. Operations Report - Mr. Cockerell gave a brief summary of activities at the Nixon Water Treatment Plant which were included in his written report. He reported that well #1 is out of service due to multiple bearing failures in the column. SSLGC operators along with Peerless representatives are investigating the situation and the problem should be resolved soon. The fifth order of business was the Gonzales County Water Treatment Plant Filter Rehabilitation Proiect, Phase II -Alan Cockerell, General Manager and John Winkler, Lockwood, Andrews & Newham, Inc. (LAN). Phase II of the rehabilitation of filters #1 and #2 is progressing according to schedule. Due to excessive pitting in the two filters, Mr. Cockerell requested Board approval of a change order to the contract with Associated Construction Partners, Ltd., in the amount of $2,760.00 to include expenses for filler material to cover the pitting. Another change order is anticipated for approval at a later date for filler material for the two remaining filters in the Phase II project. Treasurer Wolverton made a motion to approve the change order in the amount of $2,760.00 for filler material. Secretary Dwyer seconded the motion. Upon a vote being called, the motion carried by unanimous decision. The sixth order of business was the Guadalupe County Expansion Proiect -Alan Cockerell, General Manager. President Bauer deferred agenda item six to Executive Session. The seventh order of business was the Gonzales County Expansion Project -Alan Cockerell, General Manager. President Bauer deferred agenda item seven to Executive Session. President Bauer closed General Session at 1:42 p. m. The eighth order of business was Executive Session called under Chapter 551 Government Code, Subsection 551.071, to seek the advice of its attorney on legal matters relating to the Board of Director's rights and liabilities under certain contracts, Section 551.072, to deliberate the purchase of and/or sale of certain real estate and Section 551.074, for deliberations re~ardin~ a specific officer or employee. Executive Session was held from 1:43 p.m. to 2:56 p.m. Treasurer Jim Wolverton excused himself from the meeting at 2: 20 p. m. The ninth order of business was to consider and take action as a result of agenda item eight. President Bauer adjourned Executive Session and reopened General Session at 2: 56 p. m. No action was taken as a result of Executive Session. The tenth order of business was consideration and/or action on questions and possible items to be placed on the next agenda. No additional discussion was held. The next regular board meeting was scheduled January 15, 2009, in Schertz, Texas. The eleventh order of business was adjournment. President Bauer declared the meeting adjourned at 2:57 p.m. MINUTES APPROVED THIS ~ ~~ DAY OF aY , 2009.