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06-10-2003PLANNING AND ZONING MINUTES JUNE 10, 2003 The Schertz Planning and Zoning Commission convened in Public Hearing on June 10, 2003 at 6:30 p.m. at the Community Center, 1400 Schertz Parkway, Schertz, Texas. PLANNING & ZONING COMMISSION David Richmond, Chairman Keith Van Dine Joyce Briscoe William Sommers Clovis Haddock Gary Wallace (entered at 6:43, #3) Ken Greenwald, ex- officio COMMISSIONERS ABSENT Ernie Evans, Vice - Chairman 1. Call to Order/Roll Call CITY STAFF Amy Madison, Community Development Misty Nichols, Recording Secretary Jonette Ellis, Administrative Assistant OTHERS PRESENT Robert Brockman, 4505 Grand Forest Franklin Moore 1417 Wilmington, Selma Fred Hutchinson, 10624 Sentinel Rob Stewart, 4738 Broom Hayden Schnelle, 3420 Turtle Village #401 R.B. Isenhour, 1198 Borgfeld Steve Braha, 306 Bridge Chairman Richmond called the meeting to order at 6:36 p.m. and opened the meeting for a Public Hearing. PUBLIC HEARINGS 2. SUP30 -03 Continuation of a Public Hearing from the April 8, 2003 and May 13, 2003 Planning and Zoning Meetings to receive citizen input on a request for a Specific Use Permit at 18711 IH 35N, to allow for three (3) manufactured homes on the tract of land for the applicant and his family. The property is currently zoned Manufacturing, Light Industry (M -1). Applicant: Mr. George Smith Ms. Madison reviewed the request with the Commission and stated that the applicant will not be moving forward at this time and is requesting this item be withdrawn from consideration. The Commission accepted the applicant's withdrawal. 3. SUP32 -03 PUBLIC HEARING for a Specific Use Permit allowing development and use in the Air Installation Compatible Use Zone (AICUZ), located at the northwest corner of Oak Street and Pecan Street. Applicant: Franklin Moore Ms. Madison reviewed the applicant's request for a specific use permit and stated that the applicant will be required to sign an affidavit that describes all conditions within the Air Installation Compatible Use Zone (AICUZ) zone. Mr. Franklin Moore was present to address the Commission and stated that he was looking forward to locating his business in Schertz. Mr. Robert Brockman asked Mr. Moore to describe his business and operations. Mr. Moore gave a brief description of the operation of his business and stated that the facility will only be used to warehouse his fleet of trucks and equipment. There being no one else to speak for or against these requests, Chairman Richmond closed the Public Hearing. CLOSE PUBLIC HEARING 4. Convene into Regular Session of the Planning and Zoning Commission Chairman Richmond called the Regular Session of the Planning and Zoning Commission to order at 6:40 p.m. 5. Board of Adjustment Actions: There are no Board of Adjustment actions scheduled for June. 6. Approval of the Minutes: Consider and take action on approval of the Minutes from the October 15, 2002, October 22, 2002, November 12, 2002, November 18, 2002, December 10, 2002, January 14, 2003, January 28, 2003 and the February 11, 2003 Planning and Zoning meetings. The Commission reviewed the eight sets of minutes and made the following motions: Ms. Briscoe moved to approve the minutes of the October 15, 2002 Planning and Zoning meeting as written. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. Mr. Wallace moved to approve the minutes of the October 22, 2002 Planning and Zoning meeting as written. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. Mr. Van Dine moved to approve the minutes of the November 12, 2002 Planning and Zoning meeting with corrections. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Ms. Briscoe moved to approve the minutes of the November 18, 2002 Planning and Zoning meeting with corrections. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. Mr. Van Dine moved to approve the minutes of the December 10, 2002 Planning and Zoning meeting with corrections. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Mr. Van Dine moved to approve the minutes of the January 14, 2003 Planning and Zoning meeting as written. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Planning & Zoning Minutes June 10, 2003 Page 2 of 7 Mr. Van Dine moved to approve the minutes of the January 28, 2003 Planning and Zoning meeting as written. Mr.. Sommers seconded the motion. Motion carried. Vote unanimous. Mr. Van Dine moved to approve the minutes of the February 11, 2003 Planning and Zoning meeting with corrections. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 7. Citizen Input other than Agenda Items Mr. Brockman asked the Commission and staff why the meeting was being held in the gymnasium instead of the conference room. Ms. Madison explained that the conference room was being used this week for computer training and that the equipment would be too difficult to move. Ms. Madison also stated that she would be reviewing the schedule with the person who is in charge of scheduling so this won't happen again. She apologized to the Commission and audience for the confusion. 8. SUP30 -03 Consider and take action on a request for a Specific Use Permit at 18711111 35N, to allow for three (3) manufactured homes on a tract of land for the applicant and his family. The property is currently zoned Manufacturing, Light Industry (M -1). This item was tabled at the April 8, 2003 and May 13, 2003 Planning and Zoning Meetings. Applicant: George Smith Ms. Madison advised that the applicant is requesting withdrawal of this request. The Commission accepted the applicant's withdrawal. 9. SUP32 -03 Consider and take action on a Specific Use Permit allowing development and use in the Air Installation Compatible Use Zone (AICUZ), located at the northwest corner of Oak Street and Pecan Street. Applicant: Franklin Moore The Commission and staff reviewed this item with the applicant and Mr. Sommers advised the applicant that the specific use permit would not be transferable, and that it would be issued to Mr. Moore for this specific use. Mr. Moore stated that he understood the procedure. There being no further comments, Mr. Haddock moved to forward this item to City Council with a recommendation for approval. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. 10. PC571 -03 Consider and take action on a request for site plan approval for the Isenhour Subdivision, Block 1, Lot 3. Two retail spaces containing 5,513 square feet of space located on FM 3009, approximately 330 feet south of Borgfeld Road. This item was tabled at the May 13, 2003 and May 27, 2003 Planning and Zoning Meetings. Applicant: Hayden's Design Concepts Mr. Van Dine moved to remove this item from the table for consideration and action. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. Ms. Madison stated that a letter was sent to TxDOT requesting their review for a deceleration lane and Planning & Zoning Minutes June 10, 2003 Page 3 of 7 that TxDOT has replied denying the deceleration lane. Ms. Madison apologized to the applicants and told the Commissioners the applicants attempted to attend the May 27, 2003 meeting but were unaware of the relocation to the Community Center. Their absence caused this item to be tabled. Ms. Briscoe asked the applicants if the rear easement would be used as a secondary access point to Borgfeld Road. Mr. Isenhour stated that it would not, due to additional parking being required on the site. Ms. Briscoe voiced concerns of the young drivers going to this location and having difficulty exiting the property to return to school. Mr. Schnelle stated that TxDOT is performing a study to consider reducing the speed limit on FM 3009. There being no further comments, Mr. Wallace moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 11. PC572 -03 Consider and take action on a request for site plan approval for the Schertz Industrial Park, Block 2, Lot 4 (Archer Metal). The property is located at 17312 Bell North Drive with a proposed 18,717 square foot office /warehouse facility situated on 1.38± acres. Applicant: Archer Metal Ms. Madison reviewed the request with the Commission and stated that staff recommends approval. Mr. Sommers voiced concerns that signage and lighting were not noted on the site plan. Mr. Fred Hutchinson replied that the name of the business may change and he was not ready to commit to signage at this time. Mr. Hutchinson stated that there would be a name on the front door only until a sign was designed and approved by the City. Mr. Sommers asked that the applicant present the sign design to the Commission prior to installation. Mr. Hutchinson agreed to this request. There being no further comments, Mr. Wallace moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 12. PC575 -03 Consider and take action on a request for site plan approval for the Schertz Industrial Park, Block 1, Lot 11 (Main Glass and Mirror). The property is located on Bell North Drive with a proposed 6,000 square foot office /warehouse facility situated on .79± acre. Applicant: J.M. Properties Ms. Madison reviewed staff comments with the Commission. Mr. Sommers asked the applicant to explain a statement on the site plan in the general notes section stating: "This site plan is for design/ development purposes only and for the purpose of producing a working contract. This site plan may not be used for obtaining a variance, plat approval or for rezoning." The applicant, Mr. Rob Stewart, could not explain this statement and stated that this is the first project he has been involved with and said that he would remove the statement. Following review, Mr. Van Dine moved to table this item to the June 24, 2003 Planning and Zoning meeting to allow the applicant to revise the site plan. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. Planning & Zoning Minutes June 10, 2003 Page 4 of 7 13. PC573 -03 Consider and take action on a request to vacate Lot 17 of the Tri County Business Park, Unit 1 and replat the Benevest Subdivision. The request is for 20 commercial lots on 16.74± acres located on Tri County Parkway. Applicant: Don McCrary & Associates Ms. Madison reviewed staff comments with the Commission and stated that the applicant had originally discussed a variance for this property, but has removed it from his request. She also stated that the City has sent a letter to TxDOT regarding a review for a deceleration lane on FM 3009, but has not received a reply at the time of this meeting. Ms. Madison also stated that staff is working on the issue of the street name with the applicant. Mr. Don McCrary and Mr. Frank Bennett were present to address the Commission. Mr. McCrary began by stating that the major drainage issues have been addressed by removing the existing drainage structures and replacing them with larger structures. He also stated that the first phase of the development would be the five lots adjacent to Guada Coma. Mr. Bennett presented to the Commission renderings of the proposed signage for the development, stating that there would be monument signs at each business and two monument signs at each entrance. Chairman Richmond stated that he would like to see the entrance signs to be one double -sided sign. Mr. McCrary stated that having two signs at the entrance would be easier to see. Councilman Greenwald reminded the Commission that FM 3009 would be five lanes in the future. Ms. Madison informed the Commission that the request is for a replat, not site plan or sign approval. Following review, Mr. Wallace moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 14. ZC181 -03 Discuss and review the application to rezone 14.57± acres situated on the north side of Live Oak Road, approximately 1,400 -feet east of Schertz Parkway (Live Oak Place Subdivision). The existing zoning is Residential R -5 and the proposed zoning being for Residential R -6. Call for a Public Hearing. Applicant: Don McCrary & Associates Ms. Madison reviewed staff comments with the Commission and asked the Commission to call for a Public Hearing. Mr. Don McCrary and Mr. Larry Aiken were present to answer any questions the Commission may have and stated the request is to rezone from R -5 to R -6. Mr. Aiken stated that Plantation Homes would be the primary builder and that they have a 50 -foot product that will be a price -point infill for the market. Chairman Richmond stated that the City needs more R -6 product. There being no further comments, Mr. Sommers moved to call a Public Hearing for the July 22, 2003 Planning and Zoning meeting. Ms. Briscoe seconded the motion. Motion carried. Vote unanimous. 15. PC574 -03 Consider and take action on a request for a preliminary plat of the Live Oak Place Subdivision. The request is for 53 single family lots situated on 14.51± acres on the north side of Live Oak Planning & Zoning Minutes June 10, 2003 Page 5 of 7 Road, approximately 1,400 -feet east of Schertz Parkway. Applicant: Don McCrary & Associates Ms. Madison reviewed staff comments with the Commission and stated that the applicant has addressed the issue of one access point by providing future access points at adjoining properties. Ms. Madison also stated that the applicant would not be able to get final plat approval until City Council has approved the zoning for this property. Mr. Larry Aiken was present and told the Commission that he has contacted the adjacent property owners and has inquired about purchasing the property or developing it. Mr. Aiken stated that most lots were at least 135 -feet deep, which would allow for a nice product to be built. Mr. Aiken also stated that there would be a 6 -foot cedar fence along Live Oak Road with a 28 -foot wide berm with landscape. There being no further comments, Mr. Wallace moved to approve the request. Mr. Van Dine seconded the motion. Motion carried. Vote unanimous. 16. ZC182 -03 Discuss and review an application to rezone 5.448± acres situated at the northwest corner of FM 3009 and Green Valley Road. The existing zoning is Office and Professional District (OP) and the proposed zoning being for Neighborhood Services (NS). Call for a Public Hearing. Applicant: U.B.P. Management Co., Inc. Ms. Madison reviewed the request and stated that the applicant is requesting the Commission call for a Public Hearing. Mr. Steve Braha was present and stated that the intent is to rezone the property from Office Professional (OP) to Neighborhood Services (NS). He stated that he believed that a neighborhood shopping center would benefit the citizens of Schertz by providing services such as office, medical, dental and family retail. Mr. Sommers voiced concerns about the amount of traffic currently along FM 3009, stated that he would not be in support of additional retail, and advised the applicant to perform a traffic impact analysis. Ms. Madison stated that staff has been working with the applicant on providing additional egress /ingress points for this location off of FM 3009. There being no further comments, Mr. Van Dine moved to call a Public Hearing for the July 22, 2003 Planning and Zoning meeting. Mr. Sommers seconded the motion. Motion carried. Vote unanimous. 17. Items by Commissioners and City Staff a. Discussion regarding fence/berm at Savannah Elementary School. b. Discuss and set dates for monthly luncheon and site tour of the City. Ms. Madison reviewed the process of events concerning the fence/berm at Savannah Elementary School and stated that the site plan approved by the Planning and Zoning Commission did not have notations indicating the chain -link fence along Schertz Parkway. The site plan the school district is working from shows a chain -link fence, which is not allowed unless a variance is granted. Due to modifications being made in the site plan and no variance being requested, the City will require the school district bring back Planning & Zoning Minutes June 10, 2003 Page 6 of 7 the site plan for review and consideration. Ms. Madison also stated that she would present a letter to the superintendent explaining the situation. The Commission asked that a certificate of occupancy not be permitted until this issue has been resolved. Ms. Madison also polled the Commission on a date for monthly luncheons and site tours. Discussion included posting of agendas, having a quorum, providing transportation for all those attending, possible dates and who would be attending. The Commission agreed not to have monthly luncheons and site tours at this time, but allow staff to organize a tour when necessary. Ms. Madison offered to the Commission individual tours at their leisure. Chairman Richmond informed the Commission that the Unified Development Code meeting scheduled for June 11, 2003 has been cancelled due to the agenda not being posted. He provided a copy of Article I to Ms. Madison for corrections and polled the Commission to reschedule the meeting date. The Commission agreed to change the meeting date to Wednesday, June 25, 2003 at 6:00 p.m. Mr. Richmond also asked Ms. Madison to provide a copy of an article in the monthly APA Planning magazine to City Council entitled "10 Tips for Designing Consumer Friendly Downtowns". Mr. Wallace voiced concerns about the landscape in the Schertz Industrial Park, and stated that the applicant had implied that the covenants and deed restrictions were more stringent than the City's codes. Ms. Madison stated she would have the building inspections department review the site. Ms. Briscoe also voiced concerns about the lack of irrigation in landscaped areas. It was noted that the City does not require a developer to install an irrigation system, but must maintain "living" landscape. She also complemented the Merlin Automotive remodel. Councilman Greenwald informed the Commission that the "Super Guppy" would be flying into the Randolph Air Force Base at 10:00 a.m., Wednesday, June 11, 2003. 18. Adjournment. There being no further business, Mr. Van Dine moved to adjourn the meeting at 8:35 p.m. Mr. Wallace seconded the motion. Motion carried. Vote unanimous. Chairman, Planning and Zoning Commission Recording Secretary, City of Schertz Planning & Zoning Minutes June 10, 2003 Page 7 of 7