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12-08-1998 t. PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in Regular Session on Tuesday, December 8, 1998, at 7:00 p.m. in the Municipal Complex Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING ~ ZONING COMMISSION CITY STAFF Steve Simonson, David Richmond, Vice-Chairman Asst. City Manager/ Keith Van Dine, Secretary Planning Coordinator Gary Wallace Mary Ybarra, Tony Moreno Planning Secretary Joyce Briscoe George Maxfield COMMISSIONERS ABSENT OTHERS PRESENT Ernie Evans (work related) Eddy McNew, Don McCrary & Associates Mark Pross, 2607 Walnut Hill, Dallas ,Texas #1 Call to Order: David Richmond called the meeting to order at 7:00 p.m. #2 Approval of Minutes: Regular sessions of November 10, 1998, and November 24, 1998. David Richmond asked for correction or additions to minutes of the November 10, 1998. 1 David Richmond suggested identifying Keith Van Dine as acting chairman, on the 1St page under the section Planning and Zoning Commission. With no further corrections or additions, Keith Van Dine moved to approve the minutes of November 10, 1998 with correction. Gary Wallace seconded the motion and the vote was as follows: Ayes: David Richmond, Keith Van Dine, Gary Wallace, Joyce Briscoe and Tony Moreno. Abstention: George Maxfield David Richmond asked for corrections or additions to the minutes of November 24, 1998. Joyce Briscoe commented that she wasn't aware that commissioners could vote on approval of minutes if they were not in attendance. Joyce was advised that if the minutes are read and no problems are found with the contents, Commissioners can vote. With no further discussion, Tony Moreno moved to approve the minutes of November 24, 1998, as submitted. George Maxfield seconded the motion that carried unanimously. #3 Status of Final Plats: There were no plats to report. #4 BOA Actions: Joyce Briscoe reported that the BOA met on Monday and approved the variance request from Joey Evans on Greenshire Dr. Joyce also informed the BOA that the Planning and Zoning Commission was working on revising the City's tree ordinance. 2 The BOA was glad to hear of the planned revision and asked to be kept informed of the progress. #5 Citizens' Input Other Than Agenda Items: There were none. #6 Consider and Take Appropriate Action: Request from Don McCrary & Associates for Preliminary VacateJPlat Approval of Curry and Lowe Subdivision, Lot 2, Block 1. (PC #393-98}. Steve Simonson noted that several things have been omitted from the plat, the flood plain, acuiz statement, adjacent owners and owner signature information. However, the owner has requested that it be treated as a final. The owner is a victim of the October 1998 flood and has purchased the property to live out there. If the request is delayed, the Commission will not meet until next year and the owner is asking for some consideration. If the request is considered, the Commission will need to amend the agenda in order to take action. Steve assured the Commissioners that the corrections would be made and copies would be provided at the next meeting if the request is approved. After some discussion, the Commissioners agreed that this is not standard procedure however, under the circumstances and assures from city staff that all corrections would . be made and copies provided, the Commissioners agreed to take action on the request as a final plat. Gary Wallace moved to approve the request from Don McCrary & Associates for Preliminary/Final Vacate/Plat of Cuny and Lowe Subdivision, Lot 2, Block 1, contingent upon the inclusion of the flood plain, acuiz statement, adjacent owners, and signature of owner information. Keith Van Dine seconded the motion that carried unanimously. 3 #7 Consider and Take Appropriate Action: Request from Don McCrary & Associates for Site Plan Approval of Victory Packaging, Tri-County Business & Industrial Park. (PC #392-98). Steve Simonson stated that the site plan indicates the sign information showing 2- tenants, which is clearly within the city ordinance. The landscape, parking, building, and monument signage are indicated as part of the site plan. The trash dumpster information is provided and will be determined by the individual tenant. There are no existing trees on the site. Steve Simonson reported that the 20' permanent construction easement that is part of the site plan will be abandoned and a separate document will be provided to the City indicating the abandonment of the easement. Several members agreed that the site plan is complete with all requirements presented on the document and with no further discussion, Gary Wallace moved to approve the request Don McCrary & Associates for Site Plan Approval of Victory Packaging, Tri- County Business & Industrial Park. Keith Van Dine seconded the motion that carried unanimously. #8 Consider and Take Appropriate Action: On Proposed Change to the Unified Development Code (UDC) to Article VIII, Section 4. (ZC #156-98) (Tabled November 24, 1998). David Richmond stated that before the agenda item can be discussed, it will have to be taken off the table. George Maxfield moved to take agenda item #8 off the table. Keith Van Dine seconded the motion that carried unanimously. David Richmond stated that at the previous P & Z meeting of November 24, 1998, several items were discussed, however no action was taken due to Gary Wallace author of the proposed changes was not present at said meeting. The Commission agreed to 4 table the issue until such time that Gary Wallace would be available for discussion. At this time, David Richmond asked Gary Wallace to briefly discuss these changes. Gary Wallace explained to the Commissioners that several city "tree ordinances" were researched, thus finalizing the document. Gary explained that the proposed changes are suitable for the City of Schertz in that it would protect and insure compensation for treed areas in any future development of the City. Gary welcomed comments or changes. After some discussion, the Commission agreed with the concept on the proposed document and suggested that it go forward and public hearings scheduled. However, an addition and change are recommended. In section 4.1 (b) the addition of the word "must" in the eighth line after the word "plan". In the Mitigation Requirement, change the ratio of the heritage trees to 3" not 2". There was no objection to the recommended changes. Gary Wallace moved to forward recommending approval and public hearings scheduled on the request of the proposed changes to the Unified Development Code (UDC) to Article VIII, Section 4 as amended. Joyce Briscoe seconded the motion that carried unanimously. Steve Simonson stated that the following issues are scheduled for the first meeting of the Planning and Zoning Commission next year 1999. 1. Rezoning of property on FM3009 (GB to NS) (Barshop Property) 2. FloodPlain Management 3. Tree Ordinance document & forms The P & Z Commission will hold its public hearing on these issues at the first meeting of the New Year. City Council will schedule its public hearing after the P & Z Commission votes and takes action. 5 #9 Consider and Take Appropriate Action: Cancellation of the December 22, 1998 meeting. Keith Van Dine moved to cancel the meeting scheduled for December 22, 1998. Gary Wallace seconded the motion that carried unanimously. #10 General Discussion: Tony Moreno: Tony wished everyone a Merry Christmas and reminded everyone to be safe. Keith Van Dine: Keith mentioned that someone out in the Schirmerville area is advertising and selling feed and asked if a permit had been issued. Keith was advised that it would be checked out and if a permit was not issued it would be shut down. Keith reported on a call from a mechanic on Lower Seguin Road complaining that Schertz is to blame for water running into the garage area of his shop because of the construction and built up of the road base on FM 1518. Steve Simonson stated he would check into. Keith also wished everyone a happy holiday. Gary Wallace Gary wished everyone a Merry Xmas and Happy New Year. He will be in Eagle River, Alaska for the Holidays. 6 Joyce Briscoe Joyce wished everyone a Happy Holiday and again thanked Gary Wallace for a great job in researching the information for the proposed tree ordinance. George Ma~eld: George had no comments. Ken Greenwald: Ken reported that the tree lighting was great. Steve did a good job along with all the volunteers. They did a great job cleaning and savaged a lot of the decorations that were damaged in the flood. Ken commented that the water plan was passed with the City of Seguin and the 1St meeting is planned for January of 1999. Ken added that the water source is excellent. Ken also wished everyone a Happy Holiday. David Richmond: David commented that he was thankful for the light finally going up at FM3009 and Woodland Oaks Dr. David mentioned an article in the Historic Society where it featured small towns in Texas. He noted that the article featured the city of Shiner. David mentioned a rumor of a mobile home park in Cibolo and was it advised that there is talk of a mobile home park in Cibolo's E.T. J. off of Green Valley Road. David also wished everyone a Happy Holiday. #11 Aci~adrnment: Gary Wallace moved to adjourn the meeting. Keith Van Dine seconded the motion. The meeting adjourned at 8:10 p.m. 7 Chairman, Planning & Zoning Commission ATTEST: Planning Secretary, City of Schertz 8