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04-28-1998PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in regular session on Tuesday, April 28, 1998, at 7:00 p.m. in the Municipal Complex Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING & ZONING COMMISSION CITY STAFF Ernie Evans, Chairman Steve Simonson, David Richmond, Vice - Chairman Asst. City Manager Gary Wallace Mary Ybarra, Tony Moreno Planning Secretary Joyce Briscoe Pia Jarman, Secretary Keith Van Dine Ken Greenwald, Councilman, ex -officio Members Absent Others Present Ernie Evans (work related) Cliff Johnson, 6840 FM 1518 Joe A. Ortiz, 8626 Tesoro #300 Kris Roberson, Don McCrary & Associates #1 Call To Order: Vice - Chairman David Richmond called the April 28, 1998, meeting to order at 7:00 p.m. #2 Approval Of Minutes: Public Hearing Session and Regular Session of April 14, 1998. 1 David Richmond asked if there are any corrections to the minutes. Pia Jarman stated that page five, second line add an "s" to the word post. On page six, sixth paragraph, first line delete the word "that ". On page thirteen, fourth paragraph, add "and Public Hearings for zoning" after the word "between ", and delete "meetings" and add "the UDC" after the word "to" of the second line. On page fifteen, third paragraph third line the word "to" should read "too ". On the same page in the comments by Ernie Evans in the second paragraph, second line add "those" after the word "like ". Gary Wallace moved to approve the minutes of the Public Hearing and Regular session of April 14, 1998, as amended. Joyce Briscoe seconded the motion that carried unanimously. #3 Status of Final Plats: There was none. 94 BOA Actions: There was no meeting, therefore, no report. #5 Citizens' Input Other Than Agenda Items: There were none. #6 Consider And Make Recommendation: Request from Clifford Johnson dba/Country Village Estates to rezone 31.030 acres on FM 1518, 1017' northwest of IH 10 in Country Village Estates from RA (Residential/Agriculture to MH (Manufactured Home) (ZC #149 -97) Tabled April 14, 1998. Steve Simonson stated that the request from Mr. Johnson was tabled at the Public Hearing meeting of April 14, 1998, because Mr. Johnson was not present. Mr. Simonson reviewed the 2 discussion at the Public Hearing. Specifically, the contract of sale, requested by the Commission is in the Commissioner's packets for review along with other pertinent information. The item will have to be taken off the table before the Commission can take action. Pia Jarman moved that the request tabled on April 14, 1998, from Mr. Clifford Johnson be taken off the table for discussion by the Commission. Gary Wallace seconded the motion that carried unanimously. Gary Wallace asked if letters had been sent out notifying property owners? Steve Simonson stated no. The letters were sent out for the Public Hearing of April 14, 1998. Gary Wallace asked who are the citizens that are opposed to the request from Mr. Johnson to rezone the area? Steve Simonson stated that C & C Ranch is one of the opposing property owners. The attorney representing the family (C & C Ranch) was notified. The attorney was unable to attend the meeting, but he sent a letter to the Commission explaining the reason for his absences. Steve added that Rast Iron Works was another opposing property owner. They are concerned that their business is too noisy for a residential area. No other property owners were present at the meeting of April 14, 1998. Other property owners have had every opportunity to be present and voice their comments. Pia Jarman stated that the noise would not be heard in the middle of the night. The business hours are daytime hours. The area requested for rezoning is at least 1000' each way from the Iron Works facility. If there is noise, the residents will not be able to hear it. Mr. Johnson stated that most of the time it is quiet out there. Mr. Johnson informed the Commission about the old trailers out on 1518. It is a real eye sore and a garbage collection area. It is being used as a dump area. He has made several attempts to call the County to see if something can be done. He has had no success. 3 Keith Van Dine mentioned that he believes that the County can take care of the problem. The County Commissioner for the area is Commissioner Novak. With no further discussion or comments Keith Van Dine moved to forward the request from Clifford Johnson dba/Country Village Estates to rezone 31.030 acres on FM 1518, 1017' northwest of 1H 10 in Country Village Estates from RA (Residential /Agriculture to MH (Manufactured Home) to the City Council for their approval. Gary Wallace seconded the motion that carried unanimously. #7 Consider And Take Appropriate Action: Request from the City of Schertz to rezone 2 Parcels, 5.290 acres and 5.674 acres adjacent to the City Offices on Schertz, Parkway from R -1 (Single Residential Dwelling District) to PUB (Public Use District). (ZC #154 -98). Steve Simonson stated that the two parcels, 5.290 acres and 5.674 were purchased and the City is requesting the rezoning in order to conform to the existing and adjacent City Offices. Steve Simonson stated that the acreage surrounds the existing City Offices. The plans are for the Emergency Service Complex Offices for the City. The remaining acreage will be used for future expansion. Several of the Commissioners asked if the request is to rezone the two parcels? The agenda stated it was only for the 5.290 acres. If the 5.674 acres is part of the request, the agenda needs to be amended to include the acreage of 5.674. Pia Jarman moved to amend item #7 to include the 5.674 acres as part of the agenda. Keith Van Dine seconded the motion that carried unanimously. Pia Jarman moved to approve the request from the City of Schertz to rezone 2 Parcels, 5.290 acres and 5.674 acres adjacent to City Offices on Schertz, Parkway from R -1 (Single Residential 2 Dwelling District) to PUB (Public Use District) and that a Public Hearing be scheduled. Keith Van Dine seconded the motion that carried unanimously. #8 Consider And Take Appropriate Action: Request from City of Schertz for Site Plan Approval of Emergency Services Complex on Schertz Parkway. (PC #370 -98). Steve Simonson stated that this request is on two sheets. The first sheet shows the layout of the Complex and the sign. It shows the height and what the sign will be made of. It shows the fence around the site. Item 5 in general notes show the lighting information and how it will be utilized. Traffic into the complex will be routed around the Community Center. Steve Simonson stated that tree xeriscape will be the same requirement for screening from the Police Department. Ground loops will be used for the gated area for emergency vehicles. A wall is planned around the complex. Ken Greenwald stated that the City is taking bids for the wall. If the bid is too high for a complete wall around the complex, bids will be taken separately and part of the fence will have to wait until August or September to be completed. Joyce Briscoe stated that the roof planned for the complex is the metal painted green type that has been used around the city in different businesses. Joyce stated that if you will notice these buildings, the roof color starts to fade very quickly and they look very poor. Joyce suggested a non - painted metal roof would hold up better and the cost would be less. She suggested that the cost would considerably be less perhaps as much as $25, 000. Joyce stated she would like to see a less expensive roof and she believes the taxpayer would too. She asked Ken Greenwald if he would look into the matter. Ken Greenwald replied he would bring it up at the next meeting. Gary Wallace moved to approve the request from the City of Schertz for the Site Plan Approval of the Emergency Services Complex on Schertz Parkway. Keith Van Dine seconded the motion that carried unanimously. 5 #9 Consider And Take Appropriate Action: Request from Don McCrary & Associates for Preliminary/Final Plat Approval of Thuy T. Pham Subdivision, Unit 1. (PC #338 -98) Steve Simonson stated that the requested items have been corrected. The six -month requirement has expired on plat. Steve stated that the Commission could disapprove, waive the time element or move to approve this as a Preliminary/Final plat. All corrections have been made as requested. Block and lot numbers have been added. Tony Moreno moved to approve the preliminary/final plat of Thuy T. Pham Subdivision, Unit 1. Gary Wallace seconded the motion that carried unanimously. #10 Consider And Take Appropriate Action: Request from Don McCrary & Associates for Site Plan Approval of Genuine Parts Company, Tri- County Business Park. (PC #353 -98). Steve Simonson stated that the site plan shows the revised parking which still is adequate for the number of employees. The spaces were reduced due to the difficulty in grading. The number of planned parking spaces is now 98. There are plans for about 70 employees. All the requested items have been corrected. Pia Jarman asked what are "shoe box lights"? Steve Simonson stated that the light fixture is in shape of a shoebox. The light luminates straight down. The light fixtures are on 24' poles. With no further questions or comments Gary Wallace moved to approve the site plan from Don McCrary & Associates for Site Plan Approval of Genuine Parts Company, Tri- County Business Park. Pia Jarman seconded the motion that carried unanimously. #11 Consider And Take Appropriate Action: Request from Johnson- Dempsey & Associates, Inc. for Site Plan Approval of G.V.E.C. - Office/Warehouse Complex. rol Steve Simonson stated that the site plan is complicated. The landscape plan is for grass only. A concrete fence will abut the homes at the back of the property. The warehouse complex will have a concrete fence all across the back of the warehouse. The warehouse area will be accessible through a sliding gate. The communication tower will be moved to the corner of the property at the stub out of Richmond Street. Pia Jarman asked what are the plans for the existing building? Steve Simonson stated the building would either be sold or leased. Keith Van Dine commented that Richmond Street would have commercial traffic in a residential area. He has concerns because the corner of Richmond Street is a school bus stop. The traffic of large vehicles will be dangerous. The Commissioners, after discussion on their concerns agreed that the following information was needed before action could be taken: 1. Landscape 2. Existing building 3. Tower height 4. Richmond Street use Gary Wallace moved to disapprove the request from Johnson - Dempsey & Associates, Inc. for Site Plan Approval of G.V.E.C. - Office/Warehouse Complex for the reasons discussed. Keith Van Dine seconded the motion that carried unanimously. #8 General Discussion: Tony Moreno: Tony had no comments. Keith Van Dine: 7 Keith commented on the new building going up next to the mobile home on the same street he lives on. He also informed the Commission of the ongoing building of the three -story house next to his business. The owner has started building again. He also commented on the burning of trash out in his area. He added that a private road in the area is being used for dumping. Steve Simonson suggested that a report to the Fire Marshal be made if the burning continues. The owner will have to be contacted to take care of the clean up of the private road. That is not the responsibility of the city. Gary Wallace: Cary commented on the Planet Video sign on FM 3009 and wanted to know if a city permit had been requested. The Commissioners could not remember giving authorization for the sign. Steve Simonson will look for a request. Joyce Briscoe: Joyce brought attention to the cracks at the low crossing area on Elbei Road. She suggested the City look into sealing or overlaying the street to prevent the cracks getting larger. Pia Jarman: Pia announced that she has given her resignation to Chairman Ernie Evans effective April 30, 1998. She gave her thanks to the Commissioners. David Richmond: David read Pia's letter of resignation and thanked her for her professionalism and leadership while serving on the Commission. He regrets her leaving and wishes her good luck on the City Council. 8 Ken Greenwald: Had no comments. Steve Simonson: Steve asked about the selection of a new member for the Planning and Zoning Commission. He will check into the procedures of order whether or not the position must be advertised or a member can be selected from the previous applicants in order of merit. He also mentioned the dates of the APA Conference will be October 4 -7, 1998. It will be held in Austin. #9 Adjournment: Pia Jarman moved to adjourn the meeting. Keith Van Dine seconded the motion. The meeting adjourned at 8:30 p.m. ATTEST: Planning Secretary, City of Schertz 7 Chairman, Planning and Zoning Commission