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08-22-1995 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in regular session on Tuesday, August 22, 1995 at 7:00 p.m. in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING & ZONING COMMISSION CITY STAFF PIA JARMAN, CHAIRWOMAN STEVE SIMONSON, DAVID RICHMOND, VICE-CHAIRMAN ASST. CITY MANAGER MERWIN WILLMAN, SECRETARY DENISE GRANGER, TONY MORENO PLANNING SECRETARY KEITH VAN DINE ERNIE EVANS KEN GREENWALD, COUNCILMAN MEMBERS ABSENT OTHERS PRESENT BOB ANDREWS (MEDICAL) Neil Fisher, Fisher Engineers Randall Harred, Owner Sanders Subdivision Jim Brannon, 801 Country Lane Mike Chaurt, Peco Construction Duane Krueger, Sanders Subdivision Gary Palmer, Owner Alamo Holly #1 CALL TO ORDER Chairwoman Pia Jarman called the meeting to order at 7:00 p.m. #2 APPROVAL OF MINUTES: Public Hearing and Regular Session August 8, 1995. Merwin Willman moved to approve the August 8, 1995 Public Hearing ,_y` and Regular Session minutes. Keith Van Dine seconded the motion which carried as follows: AYES: Pia Jarman, Merwin Willman, Ernie Evans, Keith Van Dine , Tony Moreno. NAYS: None. ABSTENTIONS: David Richmond (Due to absence at said meeting). Chairwoman Jarman listed the mylars on final plats signed by Chairwoman Jarman and Merwin Willman for the month of August so the minutes can be closed out are as follows: Sanders Subdivision, Ashley Place Unit 1, Intsel, Seguin State Bank, Woodland Oaks Unit 5-A, and the revised final plat for Vestal Subdivision. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS: There were none. #4 CONSIDER AND MARE OECOMMENDATION: Request from James Sagebiel, Guadalupe County Court House Annex Offices to rezone approximately five (5) Acres on Elbel Road from R-1 (Single Family Dwelling District) to Public Use District. (ZC #123) Steve Simonson advised this is a very straight forward request for use by the County to annex the property that is divided by the existing drainage channel, Elbel Road, and Greenfield Village at the back of the property. The property is separated by several hundred feet from FM 3009, land that is still left to be purchased and built upon. In the drawing you will notice that part of the property is in the 100 year flood plain. This will not create a problem as there is plenty of room with the size of the building and future expansion as all of the parking will be in the 100 year flood plain. Steve Simonson recommended based on this factor, that the Commission consider this request favorably to be rezoned Public Use. The site plan will still need to be reviewed. Merwin Willman questioned the 30" wide curb cut. James Brannon explained that was an error it would be approximately a 30' curb cut. Keith Van Dine asked with the property not being purchased as yet, if the Commission is in favor of the rezoning but if the County was not able to purchase the property, would the Commission have to rezone the property back? Steve Simonson advised in the past if the people do not own the property at the time of the Public Hearing a letter from the property owner had to be submitted stating the property is being purchased by the people. Steve Simonson mentioned with the rezoning that has been coming before the Commission there has been a time table being put on the rezoning to prevent any flipping back and forth. James Brannon mentioned that they have a letter from the lawyer with a meeting to vote on this proposal being on Monday and the final closing being September 1, 1995. Merwin Willman moved to recommend rezoning to City Council and for Public Hearings to be scheduled for the request from James Sagebiel, Guadalupe County Court House Annex Offices, to rezone approximately five (5) acres on Elbel Road from R-1 (Single Family Dwelling District) to Public Use District. Keith Van Dine seconded the motion which carried with a unanimous vote. _2_ ~5 CONSIDER AND TARE APPROPRIATE ACTION: Request from Neil Fisher Fisher Engineers, for Site Plan approval for Sanders Subdivision. (PC #237-95 B) Steve Simonson stated on the site plan that was submitted they do have the 50' building set back, the greenbelt is shown and also where they have set up for future expansion. When the plat was originally platted there was a small portion of the property that was in the 100 year flood plain. The letter of map revision has been submitted so when the letter is excepted all of the property will be out of the flood plain area. The main question is the type of material for construction that they are wanting to use on the buildings for the mini storage. The zoning ordinance requirements for the FM 3009 overlay states that all buildings will be masonry, brick, or wood construction, not sheet metal. They are requesting a variance to the ordinance to allow a brick facing on FM 3009 with a type of metal construction for the rest of the mini storage buildings. All of the people involved in this construction have been advised that the Commission will have to approve of the variance for this type of construction. Steve Simonson mentioned he had a color copy of the brochure on what the buildings will look like for anyone to review. Ernie Evans asked if there was any information available on the lighting or location of the sign. Steve Simonson explained that the lighting would be on the buildings for security reason and the sign is going to be on the main office building or in front of the building on FM 3009. Randall Harred stated that they would like to move the sign to the main building in front of the office. Steve Simonson advised that it will need to be labeled where the sign is going to be. David Richmond asked if in the area there is a similar type of building construction. Duane Krueger advised that New Braunfels would be the closest place that would have this type of building construction. Pia Jarman questioned the part of the buildings that will be facing FM 3009 which will have brick fronts. Randall Harred advised that the part of the building that faces FM 3009 will have a brick front all the way across. The office will be single story with two sides being brick. The storage buildings will be sheet metal with colored doors. Ernie Evans mentioned in one of the attachment letters their intent is to mount the lighting to the buildings. It is his understanding Planning and Zoning requests in a site plan to have the lighting shown. Steve Simonson advised if the lighting is exterior to the building it is required on the site plan showing the placement of the light poles. If it is stated on the site plan the lighting is on the -3- building it is not required. Merwin Willman questioned if the four (4) lights for each isle that are indicated is going to be sufficient lighting for the area. Also will the people renting the storage units be allowed to enter at night. Duane Krueger advised there will be four (4) lights at the end of each isle which will be sufficient lighting. It has been calculated to allow for sufficient lighting. It will not be like walking in day light but for security reasons it is sufficient. Randall Harred advised that the mini storage will be open until 7:00 p.m. The purpose for the lighting is in case someone was to be there after 7:00 p.m. they need to be able to see. And for security reasons as well. Ernie Evans questioned where they propose to have the placement of the 4' X 8' sign. Randall Harred advised it would be on the main office building. The sign is not a major issue as a "mini storage does not need very much advertising." Merwin Willman asked were the R/V storage would be. Randall Harred advised in the area that states "future development". There also is room to move further across the area if need be for the future. David Richmond mentioned with the R/V storage area only being surrounded by a chain link fence-leaving the area open to view. "I have seen where the area could turn into an eye sore with people putting vehicles in the area that may have expired license plates or inspection stickers or junk vehicles. Once you rent space to someone are they restricted in any way on what they can put in the area?" Randall Harred advised the best use for that little area of land was for R/V storage. Their primary concern is the mini storage, the R/V was just an added idea. If the R/V storage did become detrimental or take away from the looks of the area then it could be stopped. Randall Harred explained that he wants to work with the City with the putting in of buildings that are appropriate and the right type of landscaping. It is geared for a more up-scale type of business. Pia Jarman mentioned there is an area on Lookout Road where it has become an eye sore with R/V's of all conditions lined up in that area. With the nice residences that are on FM 3009 we would not want something that will take away from this aspect. Steve Simonson advised there could be restrictions put on the leasing contract so any vehicle that is stored in the area has to be current on licensing, inspection and capable of being used. Randall Harred mentioned that there are regulations that mini storage businesses have to follow. The mini storage is aware of -4- people wanting to dump junk vehicles. One of the regulations is that there will be a camera in the office to be able to photograph anyone coming in. There is a concern with drugs being stored so they have been in contact with the Police Department so they can drive through. Ernie Evans questioned the zoning on the remainder of the property being General Business. Steve Simonson advised that it is General Business surrounded by residential on the other side and it has been this zoning for years. The property butts up against the Southern Pacific Railroad tracks. All of the potential uses for the land behind this facility have been heavy use due to the fact that not only is it surrounded by the railroad tracks but also the land fill. Ernie Evans questioned if the concrete fencing for the housing, stops at FM 3009 at the corner and the subdivisions. Merwin Willman advised this is to separate the General Business from the residential. Merwin Willman moved to approve the site plan request from Neil Fisher Engineers, for the Sanders Subdivision with a variance to the construction material. The front of the three (3) buildings facing FM 3009 will be constructed with brick. David Richmond seconded the motion which carried as follows: AYES: Pia Jarman, David Richmond, Merwin Willman, Keith Van Dine, Tony Moreno. NAYS: None. ABSTENTIONS: Ernie Evans. ~6 CONSIDER AND TAKE APPROPRIATE ACTION: Request from Peco Construction, for Site Plan Approval for Alamo Holly. (PC #247-95 A) Steve Simonson advised the plat does not have to be replatted as this is an existing platted lot for Unit 3 of Tri-County Business Park. It is in an industrial area. It is showing some green areas, the lighting will be on the building and the sign will be also on the building. This company is coming from San Antonio to relocate in this area. Pia Jarman asked what type of business it is. Gary Palmer stated it is a food processing equipment and supply company. Merwin Willman questioned if they sell wholesale or retail. Gary Palmer stated they do very little retail. It is mostly servicing of Alamo Holly's own equipment and mostly meat plants, super markets, and people who slaughter and kill who are their customers. There will be 3,000 square foot of office and 9,000 square foot of warehouse and service center. The company services about 1/3 of Texas and Mexico. -5- Pia Jarman asked what the plans were for the vacant lot on the other side. Gary Palmer mentioned it would be used for future development. They hope to begin construction next week and move in by the end of the year. Tony Moreno moved to approve the site plan request from Peco construction for Alamo Holly. Keith Van Dine seconded the motion which carried with a unamious vote. #7 DISCUSSION: UDC REVIEW: (Time Permitting) The Commission reviewed pages 271 - 284 with changes being made at this time. #8 GENERAL DISCUSSION: Tonv Moreno• Tony Moreno stated he had no comments. Ernie Evans• Ernie Evans mentioned in the past 2 weeks Cibolo has had an advertisement in the paper showing land that they are wanting to annex south of Schertz. Is this true? Steve Simonson mentioned he was not aware but it may be Cibolo advertising for their long range plans that they are trying to get passed. It could be what their future goals are and what they would like to accomplish. Mervin Willman stated that Cibolo can not annex the way Schertz can. Because of their population, they are a general rule city. Mervin Willman• Mervin Willman wanted to know that when Dove Homes was authorized bandit signs, were they authorized to place them on Elbel. Steve Simonson stated they were not authorized to place bandit signs on Elbel Road and he will take care of the situation. Mervin Willman mentioned the site plans that have been coming before the Commission have not been complete according to the check list. The Commission needs to make a decision if they want to hold to the check list or change it and now is the time, seeing how we are working with the UDC. Item 11 on the check list states that the names of the plants, trees, and dimensions, approximate time of planting and method of planting will be included in the site plan. If the Commission does not feel this is required then it needs to be eliminated from the check list. If we just want them to show were the green areas will be we need to state so. All information that the Commission feels should be on the plat needs to be clarified on the check list. The check list is made right out of the ordinance. Ernie Evans mentioned he would like this information to be included -6- on the plat. The check list that has been in effect has a reason for it so there are no questions on where signs etc. will be located. Pia Jarman commented that some time ago it was agreed that we wouldn't be so picky on commercial establishments on what type of trees etc. that they would be putting in. Merwin Willman stated that the site plan is mostly business and if everyone is in agreement then it needs to be taken off of the check list. Ernie Evans commented that the landscaping is an important part of our city and doesn't feel it should be neglected. Merwin Willman explained he did not mean to do away with landscaping he was referring to item 11 on the check list which states when, what, and how plants and trees will be landscaped. Steve Simonson stated that a site plan was put into existence primarily so that if there was multi-family being built near single family residential there would be a landscaped buffer area. The types of plants, growing pattern, screening pattern, etc. would then be significant. It was not so much as to what businesses would be doing. Anyone that is submitting a site plan should show some type of landscaping. Merwin Willman suggested item 11 on the site plan to read "landscaping and buffering plan showing what will remain and what will be planted." Merwin Willman mentioned the portable signs that are in front of Kountry Kitchen and the car wash and asked if they are authorized. David Richmond: David Richmond stated he had no comments. Pia Jarman• Pia Jarman stated she had no comments. Councilman Ken Greenwald: Councilman Ken Greenwald commented at the last City Council meeting they changed the indexing on the water conservation. This had to do with the confusion on the spring flows in Comal Springs. The plan is the same as San Antonio. If it indicates stage 1 then the City of Schertz is stage 1. Also someone has filed suite against the Edwards Underground Aquifer. Councilman Ken Greenwald mentioned there was a special on television on gated communities. A community had gone in and blocked the streets and it is now at the Supreme Court. You can not block public streets. -7- Councilman Ken Greenwald mentioned the City Council will meet tomorrow night and it will be strictly on the budget it is a normal workshop night. There will be another session on August 30, 1995. If anyone is interested please feel free to come. Steve Simonson: Steve Simonson stated from "another source" it is being heard that HEB will begin construction in 1996 and open in 1996. The City Manger has asked Steve to provide additional information on platting lots etc. try and get it moved up sooner. Steve Simonson mentioned for your information Units 6 and 10 of the Woodland Oaks Subdivision did not make the agenda this evening which was due to the engineers failing to provide them to the office. Monday they contacted the office and requested to be put on the agenda as an emergency situation. Steve Simonson stated he contacted the chairwoman and she advised that no they could not be put on the agenda after the deadline, and this could not be construed as an emergency. Steve Simonson commented that Unit 4 of Dove Meadows should be available at the next meeting. Also, the plat for the Guadalupe Court Annex Offices, and a plat for a new car wash. Steve Simonson mentioned that Burch Roofing owns a lot on First Street across from the Methodist Church which is empty and zoned business and they are requesting it to be rezoned to move some duplexs on FM 78 to this location. The reason for this is Mr. Burch is going to have to have more parking for his business on FM 78 and this is a way by moving the duplexs to another location. David Richmond asked how FM 3009 was doing. Steve Simonson stated he has no word all that is left to do is some cement work. #12 ADJOURNMENT: David Richmond moved to adjourn the meeting. Ernie Evans seconded the motion, which carried with a unanimous vote. Chairman Pia Jarman adjourned the meeting at 9:10 p.m. The next regularly scheduled meeting is September 12, 1995. r) - ha' an, Planning and Zoning Commission City of Schertz, Texas ATTEST: t~ Planning Sec etary City of Schertz, Texas _8_