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05-12-09MINUTES REGULAR MEETING May 12, 2009 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May 12, 2009 at 6:30 p.m., in the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Hal Baldwin Councilmember Jim Fowler Councilmember John Trayhan Mayor Pro-Tem Michael Carpenter Councilmember David Scagliola Councilmember Tony Wilenchik Staff Present: City Manager Don Taylor City Attorney Michael Spain CALL TO ORDER REGULAR MEETING Assistant City Manager David Harris City Secretary Brenda Dennis Mayor Baldwin called the meeting to order at 6:30 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND STATE OF TEXAS. Councilmember Fowler gave the Invocation followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. SPECIAL SESSION 1. Resolution No. 09-R-25 -Consideration and/or action regarding approving a resolution tabulating and canvassing the results of the May 9, 2009, General Election. (Mayor Baldwin) Mayor Baldwin recognized Councilmember Fowler who moved, seconded by Councilmember Scagliola to approve Resolution No. 09-R-25. Vote was unanimous. Motion CarNied. 2. Oath of Office - (B. Dennis) A. Newly Elected Officers - Oath of Office administered to the Councilmembers in Places 3, 4 & 5. Mayor Baldwin administered the oath of office to Councilmember Trayhan, Councilmember Wilenchik and Councilmember Carpenter. B. Certificates of Election -Presentation of Certificates of Election. City Secretary Brenda Dennis stated that the certificates have been printed and waiting for the Mayor's signature. Ms. Dennis stated she would provide them later. 5-12-09 Minutes PRESENTATION • Proclamation for National Law Enforcement Week. (Mayor) Mayor Baldwin read and presented the proclamation to Police Chief Steve Starr. • Update and Discussion on Quiet Zone Issues. (P. Graves) Mayor Baldwin recognized the City's new Economic Development Analyst, Peter Graves who provided a brief update to Council regarding the Quiet Zone. He stated that the City is still in the information gathering stage and waiting on a couple of crossing statistics from Union Pacific. Mr. Graves also stated that last Monday they had a meeting on a site review with Jerry Martin a representative of Union Pacific. They have received information from him, but before the City can proceed any further the City needs to get the statistical information from Union Pacific and once this has been completed this item will be brought back to Council. Mayor Baldwin also recognized Police Chief Steve Starr who stated that he would be contacting Clint Stade with Union Pacific Railroad to set up a train ride for Council for a railroad crossing demonstration. HEARING OF RESIDENTS Mayor Baldwin recognized the following: • Robert Brockman 1001 Elbel who came forward asking that the portable microphone be used when individuals are speaking so that the citizens in the audience can hear. He also stated that if the City provided a portable stand for the microphone, maybe they would use it. Discussion and/or Action Items 3. Minutes -Discussion and/or action regarding the approval of the minutes of the May 5, 2009 regular meeting. Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by Councilmember Scagliola to approve the minutes of the Regular Meeting of April 28, 2009. Vote was 4-0-1 Councilmember Fowler abstained. Motion Carried. 4. Resolution No. 09-R-26- Consideration and/or Action on a Resolution Approving a Recommendation of the City of Schertz Economic Development Corporation to Provide up to $13,000 for Audio/Visual Upgrades at the Schertz Civic Center. (J. Jewell) Mayor Baldwin recognized Economic Development Director George Antuna who introduced this item stating after consideration and deliberation with Facilities 5-12-09 Minutes Page - 2 - Director Mike Deleon, and Doug Winnek, President of Communications Group, LLC., Mr. Brad Bailey identified a list of upgrades that will assist the Civic Center to become a premier corporate retreat facility in Central Texas. A proposal and request was made and placed on the EDC's agenda. He stated on March 26, 2009, the City of Schertz Economic Development Corporation Board of Directors held a public hearing and voted to approve expenditures of up to $13,000 in sales tax dollars to fund audio/visual equipment upgrades at the City of Schertz Civic Center after a request from Mr. Brad Bailey. Mayor Baldwin recognized Councilmember Scagliola who moved, seconded by Councilmember Fowler to approve Resolution No. 09-R-26. Vote was unanimous. Motion Carried. 5. Bid # 09-PW-13-C-O1- FM 1103 -Old Wiederstein Road and Chelsea Drive - Consideration and/or action awarding a bid to D & D Contractors, Inc. in the amount of $809,066.59. (L. Dublin) Mayor Baldwin recognized City Engineer Larry Dublin who introduced this item stating the re-alignment of Old Wiederstein Road and Chelsea Drive Intersection at FM 1103 is a designated project in the 2005 Road Bond Program. This project was bid on April 23, 2009 with eight contractors submitting. A tabulation of the bids is attached showing the low bidder to be D & D Contractors, Inc. with a bid of $809,066.59. As bid, the project consists of construction of road and drainage improvements, provisions for future signal construction, a water line extension and force main construction. This project was originally to be constructed jointly by the City and TxDOT, each contributing one-half of the cost. TxDOT funding schedule now shows the project to be in the FY 2017 program so the City decided to bid the job unilaterally. Mayor Baldwin recognized Councilmember Trayhan who moved, seconded by Councilmember Scagliola to award a bid to D & D Contractors, Inc. in the amount of $809,066.59. Vote was unanimous. Motion Carried. 6. City of Schertz Strategic Planning Document -Consideration and/or action adopting the Strategic Planning Document as prepared by Briseiio & Associates. (Council) Mayor Baldwin recognized Assistant City Manager David Hams who introduced this item answering questions from Council. Mayor Baldwin recognized Councilmember Trayhan and Mayor Pro-Tem Carpenter who addressed small corrections that need to be made to the document. Mayor Pro-Tem Carpenter requested that this document be provided to all board and commission members. 5-12-09 Minutes Page - 3 - Mayor Baldwin recognized Mayor Pro-Tem Carpenter who moved, seconded by Councilmember Wilenchik to approve the City of Schertz Strategic Planning Document with corrections noted. mote was unanimous. Motion Carried Mayor Baldwin recessed into executive session at 6:55 p.m. EXECUTIVE SESSION Called under Section 551.071 Litigation, pending litigation; Section 551.072 Texas Government Code -Deliberation regarding the purchase, exchange, sale, lease, or value of real property and Section 551.074 -Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the City Manager and City Secretary. RECONVENE TO REGULAR SESSION Mayor Baldwin reconvened into regular session at 8:55 p.m. 7. Take any additional action deemed necessary as a result of the Executive Session. Mayor Baldwin recognized Mayor Pro-Tem Carpenter who moved, seconded by Councilmember Trayhan to increase the City Manager's salary by 5%. The vote was u~zanimous. Motion CaNNied Mayor Baldwin recognized Councilmember Wilenchik who moved, seconded by Councilmember Trayhan that based upon increased job responsibilities resulting from a recent City-wide administrative reorganization, Council approve the new job description for the City Secretary's position and an annual pay raise of $4150 for the City Secretary effective 18 March 2009, bringing her annual salary to $69,212. The vote was unanimous. Motion Carried Requests and Announcements 8. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Mayor Baldwin recognized Councilmember Fowler who requested that a progress report be brought to Council on the Sports Complex as well as an update on the Library. 9. Requests by Mayor and Councilmembers to City Manager and Staff for information. No requests were noted. 10. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended 5-12-09 Minutes Page - 4 - • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor Baldwin recognized the following: Mayor Pro-Tem Carpenter who stated that he wanted to publically thank the citizens for granting him another term. He further stated that he was humbled and honored to serve. Councilmember Scagliola who thanked Brad Bailey, Jessica and Melissa for operating the booth at Discover Cibolo this past weekend and mentioned a special thanks to our citizen police personnel for their assistance as well. Councilmember Scagliola thanked City Secretary Brenda Dennis for coordination on Election Day stating is was very smooth. Councilmember Trayhan who stated he also was humbled and honored to serve, thanking the citizens for re-electing him to another term. Councilmember Wilenchik thanked the citizens for re-electing him for another term. He also thanked his opponent for such a vigorous, hard-fought campaign. Mayor Baldwin mentioned he attended his first meeting today of a committee that is being funded by Bexar County and Randolph Air Force Base to study those things that communities can do to help protect the missions that the base has in the area. He stated that he would be serving on the Executive Committee along with two other mayors around Randolph. 11. Announcements by City Manager • Recognition of City employee actions • New Department Initiatives Mayor Baldwin recognized City Manager Don Taylor who thanked the Council for their confidence. He stated that his success is due to the professional and hard working staff that is in the City of Schertz, as well as the citizens and their dedication to work with the City. Mayor Baldwin recognized City Secretary Brenda Dennis who reminded the Council of the upcoming Economic Development Business Appreciation dinner which will be held Friday, May 18, 2009 at 6:00 p.m. ADJOURNMENT As there was no further action, Mayor Baldwin adjourned the meeting at 9:00 p.m. 5-12-09 Minutes Page - 5 - .~' Hal Baldwin; Mayor ATTEST: f~~ ~V Bren a De is, MC, CMS City Secr tary ~~ 5-12-09 Minutes Page - 6 -