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03.26.09 Minutes of the CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS' MEETING March 26, 2009 CITY STAFF ECONOMIC DEVELOPMENT George Antuna, Executive Director CORPORATION Juan Santoya, Finance Director Steve White, President Robert Galindo, Financial Analyst Harry Whitney, Vice President Jeff Jewell, Assistant Economic Development Mark Roberts Director Tim Brown Erin Matlock, Economic Development Matthew Duke Specialist James Harden Melissa Uhlhorn, Library Manager Gail Douglas, Library Director Brad Bailey, Director of Media Relations Mary Spence, Administrative Assistant THOSE ABSENT Others Present Roy Richard Robert Brockman, Citizen Christie Bourquin, Schertz Chamber of Commerce Interim President 1. Call to order. President White called the meeting to order at 11:31 am. 2. Public comment. None CONSENT ITEMS (3-4): 3. Approval of meeting minutes dated February 26, 2009. Director Roberts moved to approve the minutes of the February 26, 2009 Economic Development Corporation meeting. Director Brown seconded the motion. Motion carried. Vote unanimous 4. Update of the monthly financial report from the City Finance Director. Mr. Galindo gave a briefing of the financial report, stating that March projections are ten percent down from the same month previous year. President White asked about the status of the Verde project and why it was still in the red. Schertz EDC Minutes March 26, 2009 Page 1 of 3 Mr. Santoya stated that the City is in the process of collecting the money owed to the City. Director Roberts questioned what recourses the board had if the City could not collect the money. Mr. Antuna stated that the City Engineer is working to get all the partners to deliver monies owed to the City. 5. Public hearing and discussion and action regarding an expenditure of up to $150,000 in sales tax funds for construction and operational funding of the City of Schertz Public Library. President White gave a briefing on the request and introduced Gail Douglas to address the board. Ms. Douglas stated that she appreciated the board's consideration in the past and that the current project depends on the SEDC contribution for a grant from LCRA. The board requested that staff obtain a formal written opinion from an attorney that specialized in economic development law that was not associated with Fulbright and Jaworski. The board concluded that the language of future agenda items should be more defined and explicit in order to clarify exactly what the SEDC funds will be used for. After discussion, the board decided not to make a motion and let the item die with the decision to return the item with new language. This item will be placed on the next agenda. 6. Public hearing and discussion and action regarding an expenditure of up to $13,000 in sales tax funds for funding audio visual equipment upgrades at the Schertz Civic Center. Mr. Bailey gave a briefing on the request stating the funding will help the Schertz Civic Center reach a new clientele base. Director Whitney moved to approve the funding an expenditure of up to $13,000 in sales tax funds for funding audio visual equipment upgrades at the Schertz Civic Center. Director Harden seconded the motion. Motion carried. Vote unanimous 7. Discussion and action on changing SEDC regular meeting time. (G. Antuna) After discussion of available dates the board chose the 2"d Thursday of each month to meet in Council Chambers for the SEDC regularly scheduled meetings at 6:30 pm. The first evening meeting will be May 14, 2009. Director Whitney moved to change the regularly scheduled meetings of the Schertz Economic Development Corporation to the 2"d Thursday of each month beginning in May 2009 with a start time of 6:30 pm. Director Roberts seconded the motion. Motion carried. Vote unanimous 8. Closed Session in accordance with Texas Local Government Code, 551.072 (Deliberations about Real Property). In addition to the matters listed above, any matter scheduled for open session maybe discussed in Closed Session, as deemed appropriate and authorized bylaw. None 9. Action on executive session, if necessary. Schertz EDC Minutes March 26, 2009 Page 2 of 3 10. Requests by Board Members that items are placed on a future SEDC agenda The board requested that an agenda item be placed to discuss the SEDC utilizing an attorney that is independent of the Cites legal counsel. The board requested agenda item for Geri Lawing of GVEC to make a presentation to the board. 11. Requests by Board members to Director and staff for information. Mr. Antuna was instructed to find a formal legal opinion from an attorney not associated with the City of Schertz on the request for funding the Library project. 12. Adjourn President White adjourned the meeting at 12:59 pm - Preside 't, Steve White ` n'6 r ! y ice Pres}d nt, Harry Whitney f 0~ , 1 Secretary/Treasurer, Mark Roberts Schertz EDC Minutes March 26, 2009 Page 3 of 3