3-25-2019 MinutesSCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING: March 25, 2019
LOCATION: 1400 Schertz Parkway, Schertz TX — Bob Andrews Conference Room in City Hall
Board Members Present: Johnnie McDown — Chairman, John Sullivan — Vice Chairman, William Bosch,
Robert Sheridan, Sally Macias, Carol Yauger, Floy Simmons
Staff Present: Lauren Shrum — Director of Parks, Recreation and Community Services, Jared Montney —
Parks Maintenance Crew Leader, Cassie Michels— Events specialist
Others Present: Mr F. Branch Archer
Call to order: Meeting was called to order by Mr. Johnnie McDow, Chairman at 5:30pm.
Hearing of residents: There were no residents to be heard.
Regular Agenda:
da Item No. 1. Minutes: Consideration and /or action regarding the approval of the minutes from
January 28, 2019 meeting.
Motion was made to approve the minutes from the January 28- 2018 Schertz Parks and Recreation
Advisory Board regular meeting:
Motion: William Bosch
Second: Robert Sheridan
Ayes: John Sullivan, William Bosch, Robert Sheridan, Floy Simmons, Johnnie McDow, Carol Yauger, Sally
Macias
Nays: None
Abstains: None
Approved: 7 — 0
Agenda Item No 2. Parks & Recreation Marketing Efforts. Ms. Lauren Shrum presented the Spring Fun
Guide showing all of the things that Parks is doing this spring. The guide also details our facilities, prices,
hours and information. Ms. Shrum also talked about how much Parks content was in the Schertz
Magazine. It was said that there was chatter of positive feedback for the parks content and guide. Ms.
Shrum also showed the State of the City video which highlighted some projects that Parks is currently
working on and will be presented at each Council on the Go meetings. Ms. Shrum presented another
Texas' City promotional video for their parks and explained how we will be working on one of our own
for the future. Mr. Johnnie McDow- Chairman inquired about ad space in the guide. Ms. Shrum
explained that there are no ads at this time but it is possible for future issues.
Agenda Item No. 3 Financial Reports: Mr _Johnnie McDow- Chairman, Briefed us on his BVYA finance
reports. His explanation detailing how some sports drive revenue and some break even. Mr. McDow
provided more detail on how some of the lower operating cost sports like basketball allow you to keep
registration costs at a fair and low cost and non - residential fee's go straight back to the city for lights
and maintenance. Ms Shrum briefed the board on SYSA and YMCA financial reports as well.
Agenda Item No. 4 Parks Protects updates: Ms. Shrum shared a slide show presentation that details
some parks updates. The slide show will be presented at the council budget retreat. Her slide show
details some focus areas and updates that the Parks team will be taking on. The committee discussed
ways to mitigate vandalism and unwanted activity at the parks. Mr. John Sullivan asked about trails and
inquired about project status on such. Ms. Shrum responded by giving an overall picture and
prioritization of projects for the city.
Agenda Item No. 5 GIS Maintenance Database: Mr.Jared Montney presented our new Geographical
Informational System Technology. He shows how each tree, bench or any geographical item can be
marked, mapped, labeled and documented. He explained how the technology can allow the Parks team
to improve efficiencies and become better at planning maintenance projects. Mr. Montney briefly went
over the GIS capabilities and how he intends to use them.
Agenda Item No. 6 Committee of Committees Advisory Board CCAB Update: Ms. Floy Simmons raised the
question on how to get more citizen involvement in the committee of committees meeting. Mr. William
Bosch presented the new water plans for the City of Schertz.
REQUESTS AND ANNOUNCEMENTS:
Requests by Advisory Board Chairman and Board Members for items to be placed on future agendas.
1. Trail updates
2. A discussion on a future joint meeting with City Council Members
Announcements by Advisory Board Chairman and Members: Ms. Shrum announced that the Johnie
McDow Stone unveiling went very well and announced the following upcoming events: the movie HOP -
as part of the Music & Movies in the Park series, the new Kickball League, Movin on Main, Sweetheart
Court, Birding Walk, Underwater Egg Hunt, Discovery Series, Float & Flick, MMITP- Austin Forest Date
Night, Pickrell Park Pool opens for Memorial Day Weekend. Next Meeting will be May 20th, 2019.
Ad�ournment:,Motion was made to adjourn the meeting at 7:07 P.M.
Motion Johnnie McDow
Second Sally Macias
Ayes John Sullivan, William Bosch, Robert Sheridan, Floy Simmons, Johnnie McDow, Carol
Yauger, Sally Macias
Nayes None
Abstains None
Approved 7 -0
W==--
V ce- Chair, Parks and Recreation Advisory Board
Recording Secretary, City of Schertz