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2000F35-SOLID WASTEORDINANCE NO. AN ORDINANCE AWARDING CIBOLO WASTE INCOROPORATED DBA BEXAR WASTE INC. AN INTERIM MUNICIPAL SOLID WASTE COLLECTION AND DISPOSAL AND A RECYCLING PROGRAM CONTRACT; IMPOSING PROVISIONS AND CONDITIONS RELATING TO THE EXERCISE OF SAME; AND PROVIDING FOR PENALTIES NOT TO EXCEED $200.00 FOR VIOLATION THEREOF AND DECLARING AN EMERGENCY. WHEREAS, it is found to be in the public interest to have a municipal solid waste collection and disposal service in the City of Schertz, Texas, and WHEREAS, the City of Schertz has reviewed and is satisfied with the qualifications of the company named below, and; WHEREAS, it is found that our current franchise award will expire on 31 December 2000, and the new franchise award will not become effective for some period thereafter; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. SHORT TITLE. This Ordinance shall be known and may be cited as the Bexar Waste Interim Municipal Solid Waste Collection and Disposal Ordinance of the City of Schertz, Texas. Section 2. DEFINED TERMS. a. Municipal Solid Waste (hereinafter referred to as MSW) is defined as garbage, trash, refuse, brush, yard waste, and other waste generated in residences and commercial establishments. b. White Waste is defined as refrigerators, washing machines, tires, large pieces of furniture or other bulky items. c. Temporary_ is defined as any period of less than thirty (30) days. 1 d. Permanent is defined as any period thirty (30) days or more. e. Household Hazardous Waste is defined as; toxic automotive products; fungicides, herbicides, insecticides, and weed killers; toxic household products; paints, thinners, and other wood treatment products. f. Recycling is defined as the curbside collection of that fraction of MSW that is reusable and has resale value. Section 3. GRANTS OF AUTHORITY a. There is hereby granted by the City of Schertz (hereinafter called the CITY), to Cibolo Waste Incorporated dba Bexar Waste Inc., a corporation organized under the laws of the State of Texas (hereinafter called the CONTRACTOR), the right and privilege to operate and maintain within the City of Schertz a service for the collection and disposal of MSW. Relationship of the CONTRACTOR and the CITY is purely contractual. No other function or relationship is implied. b. The right and privilege granted herein for the purpose set forth shall not be exclusive. c. The CITY hereby grants the CONTRACTOR, under the terms, conditions and consideration of this ordinance, permission for the occupation or use of the streets, alleys, easements and public ways where defined, for the purpose of collection and disposal of MSW, to the extent necessary to accomplish the object of this ordinance. Section 4. INDEMNIFICATION, INSURANCE AND BONDS. a. The CONTRACTOR shall indemnify and save harmless the CITY, and all agents, officers, employees and representatives thereof from and against any and all loss sustained by the CITY on the account of any suit, judgment, claim or demand whatsoever, resulting from the negligence on the part of said CONTRACTOR, its agents, or employees in the performance of services under this ordinance. b. CONTRACTOR agrees to carry general liability insurance naming the CITY as additional insured in the amount of $1,000,000.00 combined single limit; auto liability naming the CITY as additional insured in the amount of $1,000,000.00 combined single limit, and worker compensation insurance as provided by State law. (1) The policy or policies shall provide by endorsement that it may only be cancelled or amended by the insurance company after thirty (30) days notice, in writing, to the City Manager. (2) Said policy (or policies) must be approved by the City Att0mey. (3) Said policy (or policies) must be in force before the CONTRACTOR commences service. (4) Either the original policy (or policies) or certified copies must be on file with the City Secretary for Schertz, Texas. c. The CONTRACTOR shall furnish an annually renewable bond to the CITY in the amount of $150,000.00 guaranteeing the faithful performance of obligations of the CONTRACTOR under terms of this ordinance, be in force before the CONTRACTOR commences service, and be subject to these requirements: (1) Such bond shall be executed by the CONTRACTOR and one or more sureties approved by the City Attorney. (2) Either the bond (or bonds) or certified copies must be on file with the City Secretary for Schertz, Texas. (3) The bonds (or bonds) must provide by endorsement that it cannot be cancelled or amended by the bonding company prior to thirty (30) days notice to the City Manager. (4) The bond shall be conditioned that the CONTRACTOR shall well and truly observe, fulfill, and perform each term and condition of this franchise and that in case of any breach of condition of the bond, the amount thereof shall be recoverable from the principal and surety thereof by the CITY for all liquidated damages for the failure of the CONTRACTOR to well and faithfully to observe and perform any provision of this ordinance, and for any amount billed to the CONTRACTOR by the CITY for the cost of the CITY's performing or causing to be performed the CONTRACTOR'S obligation, as provided herein. Section 5. QUALITY AND PERFORMANCE STANDARDS. Acceptance of this ordinance carries with it expectations of both efficiency and quality of service. The standards below are considered minimum standards. a. Quality of Service. Customer satisfaction is the ultimate measure of the quality of service. The CONTRACTOR will make every reasonable effort to insure the rate paying customer is treated with due courtesy and respect. The property of the customer will be treated without abuse. Informal complaints 3 will be resolved as quickly as possible with the customer receiving the benefit of the doubt. Formal complaints will be resolved as provided in Section 13. b. Equipment and Maintenance Thereof_ All equipment, including motor vehicles and trucks necessary for the performance of this ordinance shall, at the beginning of the period hereof, be in good condition and repair. Stand-by equipment shall always be available. The trucks used in collection of MSW shall be all metal, watertight, with completely enclosed ~Packer~ type bodies that are designed and manufactured for the collection of garbage and refuse. Said collection vehicles shall be painted and numbered in letters of a contrasting color on each side of the vehicle and maintained in a mechanically sound and safe condition. All vehicles shall be kept in a clean and sanitary condition and shall be cleaned inside and outside at least once each week. c. Routes and Pickup Points. (1) The CONTRACTOR will provide proposed routes for purposes of the collection of regular garbage, small brush and limb pickup as follows' Monday and Thursday Tuesday and Friday Wednesday and Saturday The CITY must approve such routes prior to commencement of operations. (2) Garbage containers shall be placed so that they are accessible from the curbline without the collector entering upon private property. Special cases to allow for front building line collection will be authorized by mutual agreement of the CONTRACTOR and the CITY when the residents at any house are mentally or physically incapable of placing containers at the curbline. (3) No trash or garbage containers will be placed on the curbline earlier than twenty-four (24) hours prior to the time of collection nor later than twenty-four (24) hours after the time of collection. d. Times and Frequencies of Pickup and Holidays. (1) CONTRACTOR shall make no collections in residential areas prior to 7:00 A.M., and collections in business districts shall not be commenced earlier than 6:00 A.M. When a business is within 500 feet of a residence, the residential area times will apply. (2) There shall be twice a week pickup of MSW for all classes of customer accounts. (The number of pickups may vary for commercial activities, depending on volume and characteristics of waste materials. See paragraphs 2 and 3, Exhibit 1). 4 (3) Holidays. Collection will be made for all residential accounts twice weekly regardless of National or State holidays, except for Christmas Day, New Years Day, July 4, and Labor Day. CONTRACTOR may observe any or all the holidays noted above. However, CONTRACTOR shall collect MSW at least one day during those weeks when holidays are observed. (4) Exceptions. Once a week collection of residential MSW is allowed in certain areas of the City as designated by the CITY. In these areas only, the CONTRACTOR shall provide 96 gallon containers at no charge to the resident. e. Types of Containers. Garbage containers shall be watertight receptacles of solid and durable grade of metal or plastic, not to exceed thirty (30) gallons in capacity, or plastic or other waterproof bags manufactured for the purpose of containing garbage or refuse; the combined weight of the garbage and container shall not exceed seventy-five (75) pounds. Containers shall be provided with suitable lifting handle or handles on the outside and close-fitting cover equipped with a handle. The container must not have any inside structures, such as inside bands, and reinforcing angles or anything within the container to prevent free discharge of the contents. Containers that have deteriorated, or that have been damaged to the extent of having jagged or sharp edges capable of causing injury to garbage collectors or other persons whose duty it is to handle the containers, or to such an extent that the covers will not fit securely, need not be accepted by the CONTRACTOR. f. Limit on Tree Pickups. All brush and large trimmings to be collected by the CONTRACTOR shall be placed by customers at the curbline. Trees, brush and limbs cannot exceed four inches (4") in diameter nor five feet {5] in length. All limbs and brush must be in bundles not to exceed sixty {60) pounds each. Leaves and grass clippings and small brush items are to be placed in cardboard containers, plastic trash bags, or garbage cans. g. Dead Animal Pickup. Dead animals shall not be placed in garbage containers. Dead animals in excess of (75) seventy five pounds are not required to be accepted by the CONTRACTOR. The CONTRACTOR, upon call with no extra compensation, shall as a special service pick up small dead animals from the street, or upon request from a customer. ^ record shall be kept of these special service pickups and filed with the City Secretary on a monthly basis. The owner shall be responsible for the removal and disposal of large dead animals, such as cows, horses, mules, and goats. h. Area of Service and Interruption in Service. 5 (1) The CONTRACTOR will collect MSW from all residents and commercial businesses in the City, not delinquent in the payment of the authorized service, or as directed by the CITY. (2) Interruption in Service. In the event that the collection and disposal of MSW shall be interrupted by any reason for more than forty-eight (48) hours, the CITY shall have the right to make temporary independent arrangements for the purpose of continuing this necessary service to its citizens in order to provide and protect the public health and safety. Costs of the temporary independent arrangements shall be borne by the CONTRACTOR. (3) Excessive Interruption in Service. If the interruption in service described in the paragraph next above continues for a period of thirty (30) days, the CITY shall have the right to terminate the rights and privileges granted in this ordinance. i. Office Hours, Staffing, and Service Logs. (1) Office. The CONTRACTOR shall establish and maintain an office in the City of Schertz with telephone service and shall keep said office open for business from 9:00 A.M. to 5:00 P.M. each and every day except Saturday, Sunday and legal national holidays, as a minimum. (2) Office Staffing and Log. The office mentioned in sub-paragraph (1) shall be staffed with sufficient competent personnel to handle calls and inquiries during office hours. ^ daily log of all service calls, complaints and inquiries taken therein shall be maintained by the CONTRACTOR and be available to the CITY upon request. Section 6. TEMPORARY AND PERMANENT ROLL-OFF CONTAINERS. Rocks, waste, scrap, building materials, or other trash resulting from construction or major remodeling; resulting from a general cleanup of vacant or improved property just prior to its occupancy; or resulting from sizable amounts of trees, brush and debris cleared from property in preparation for construction, will be removed by the CONTRACTOR as part of the regular service but rates will be derived from Exhibit 1, paras 3, 4 and 5. Section 7. CHANGES IN TIMES AND ROUTES OF COLLECTION. The City Council reserves the right to change or alter the times and routes of collection. The CONTRACTOR shall be given at least five (5) days notice if any such action is scheduled to be discussed by City Council. No changes in collection schedule or routes shall be made by the CONTRACTOR without approval by CITY. 6 Section 7. DISPOSAL OF MSW. The CONTRACTOR shall have the responsibility for the disposal of all MSW collected under this ordinance and all of said materials shall be disposed of in compliance with the laws of the State of Texas and/or the rules, regulations and standards established from time to time by the Federal Government of the United States of America and the Texas Natural Resources Conservation Commission. Section 8. SPECIAL CONSIDERATIONS. a. The CONTRACTOR will provide pickup twice weekly for the CITY at City properties at no cost to the CITY. Containers will be of the size and type appropriate to the volume and characteristics of material. b. The CONTRACTOR will provide special pickup during the July 4th Schertz Jubilee and Annual Fireman's Supper at no charge. Placement of containers will be at the direction of the Director of Public Works. The CONTRACTOR will provide one 20 cubic yard roll-off container at no charge to the CITY for each event. c. The CONTRACTOR will provide services for special residential pickups, such as new move-ins, tree trimming, and similar circumstances. The CONTRACTOR may charge a fee for this service to be billed by the City of Schertz. Section 9. DURATION OF THE CONTRACT This ordinance and the rights, privileges, and authority hereby granted shall take effect and be in force from and after final passage hereof, as provided by law, and shall continue in force and effect for a term of ninety (90) years, or 31 March 2001, or upon final execution of an awarded franchise for these same purposes, whichever occurs sooner. The CONTRACTOR shall file with the CITY 'its unconditional acceptance of this ordinance and promise to comply with and abide by all of its provisions, terms and conditions. Such acceptance and promise in writing shall be duly executed, and sworn to by an authorized official of the CONTRACTOR on behalf of the CONTRACTOR before a notary public or other officer authorized by law to administer oaths. Section 10. SEPARABILITY, COMPLIANCE WITH APPLICABLE LAWS AND NON-CONTEsTABILITY BY CONTRACTOR. 7 a. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holdings shall not effect the validity of the remaining portions thereof. b. At all times during the term of this ordinance, the CONTRACTOR shall be subject to all lawful exercise of the police power by the CITY and to such reasonable regulations as the CITY shall from time to time provide, pursuant to the exercise of such police power. c. The CONTRACTOR, by acceptance of this ordinance, expressly acknowledges and accepts the right of the CITY to issue such franchise and further agrees to fully comply with all appropriate regulations promulgated by any appropriate government agency of competent jurisdiction. Section 11. COMPLAINTS AND RESOLUTION. a. Complaints from or by the public or a particular customer must be in writing and mailed (or presented) to the City Manager or designated representative for action. b. CONTRACTOR will pay a penalty of not less than $25.00 or more than $200.00 for each customer complaint not satisfactorily resolved. Satisfactory resolution will be determined by the City Manager. CONTRACTOR may appeal to City Council, which will make a final determination. The penalty will be deducted from CONTRACTOR proceeds the billing cycle following City Manager determination unless appealed, in which case City Council will provide further instruction. Twenty-five (25) unresolved complaints will be a basis for contract review by City Council for possible franchise termination. Section 12. NOTICES. Where written notices are provided for in this ordinance, same shall be sufficient to notify CONTRACTOR if mailed by certified mail to the proper address as specified in this ordinance and shall be sufficient to notify the CITY if mailed by certified mail to City Secretary, City of Schertz, P. O. Drawer I, Schertz, Texas 78154. Section 13. SERVICE RATES. Rates for services provided under this ordinance are contained in Exhibit 1. The CONTRACTOR shall have the option of requesting a change in service rates pursuant to Section 11.06 of the City Charter, prior to the second year, and every year thereafter, if the ordinance is renewed. 8 Section 14. BILLING, COLLECTION AND PAYMENT. a. For the purpose of convenience, the billing and collection of the charges levied for all MSW service shall be done by the Utilities Department of the CITY and all such fees shall be payable at the Municipal Offices. The CITY will prorate a new customer service to the nearest half-month charge relative to the commencement of service. (Service shall be considered commencing when water is turned on to that customer). All charges shall be due and payable each month concurrent with utility bills and if not paid on or before the due date, the CITY shall assess a ten percent (10%) penalty for delinquency and collection expenses. Utilities will be discontinued for lack of payment of any garbage bill or any part thereof. b. CONTRACTOR shall be paid by CITY at the rate of eighty-five percent (85%) of amount billed, excluding penalties and excepting recycling fees, for each customer served for which billing is made by CITY. CONTRACTOR shall be paid what is due within ten (10) days after closing date of each billing period with the last month payment hereunder to be made during the first calendar month after the expiration of the term hereof or after the cancellation hereof, as the case may be. Section 15. RECYCLING a. The CONTRACTOR will collect recyclable material once each week from residences and those apartments wishing to participate. Each residence address will be charged a fee for this service. The CONTRACTOR will transport all recyclable material to a third party for sale. All proceeds from the sale of recyclable material will inure to the CITY. b. The CONTRACTOR shall provide appropriate bins for recycling to each residence at no charge. Bins will be replaced at CITYS expense if the bins were stolen and a police report corroborates the theft. Additional bins may be purchased by the homeowner or resident at CONTRACTORS cost. c. Details, such as the types of material to be recycled, advertisement of the program, recycling dates, etc. will be coordinated with the CITY as these items may change from time to time depending on market conditions. The costs for advertisement of this program are the responsibility of the CONTRACTOR. d. Participation in the recycling program is voluntary but highly encouraged. Failing to actively participate does not relieve the homeowner or resident from payment of recycling fees. e. Proceeds received from the sale of recyclable material shall be disbursed by the City Council at their discretion. 9 Section 16. PENALTIES. a. Any person, association, organization, company, or corporation who shall perform franchise services described in this ordinance, without authority of a duly awarded franchise and payment of consideration, shall be cited by the appropriate City agency, and shall be subject to a penalty not to exceed two hundred ($200.00) dollars for each and every day such a service is unlawfully performed. b. Any person, employee, association, organization, company, or corporation, upon being named a CONTRACTOR and awarded a franchise under this ordinance, who fails to provide the services described in this ordinance, shall be cited by the appropriate City agency, and is subject to a fine of two hundred ($200.00) dollars for each and every day such service is not performed. c. Any person, association, organization, company, or corporation, upon being named a CONTRACTOR and awarded a franchise under this Article, who fails to comply with the service standards described in this ordinance, shall be cited by the appropriate City agency, and is subject to a fine of one hundred ($100.00) dollars for each and every failure to comply with service standards described in this ordinance. d. Any person, association, organization, company, or corporation, excepting the homeowner, resident, or authorized agent of the CITY, who removes any recyclable material in bins, bags, or cans set at curbside for recycling collection is subject to prosecution under the laws of the State of Texas. II That the need for timeliness requires this Ordinance to be acted on as an emergency, requiring the suspension of the Charter provision that no ordinance be passed on the day it is introduced, and such Charter provision is accordingly suspended and this Ordinance is declared to be an emergency measure. 10 PASSED APPROVED AND ADOPTED this the/~day of Mayor, City of Schertz, Texas ATTEST City Secretary, City of Schertz SEAL OF CITY 11 ACCEPTED- ~Ey?R WA~~NC~CTOR Title- 7- Notice Address' Bexar Waste, Inc. P. O. Box 577 Schertz, TX 78154 Attention: Henry Gutierrez State of Texas County of Guadalupe by This instrument was acknowledged on of Bexar Waste, Inc. on behalf of such corporation. (NOTARY SEAL) / Notary Public Commission Expires 12 · EXHIBIT 1 SERVICE RATES for Collection and Disposal of Municipal Waste 1. Residential Class I-Residential, Single Family Rate $7.18 per month Special Pickup: Move Ins, Special Tree Trimmings, oversize similar circumstances. materials, and Rate $10.00 minimum. Recycling. resale value. The collection of that fraction of MSW that is reusable or has Rate $1.25 per month (this rate is net to CONTRACTOR) Class IA: Residential, Front Door Rate $10.48 per month Class lB: Once a week residential pick-up in selected areas. will provide a 96 gallon cart at no charge). (CONTRACTOR Rate $7.18 per month Class II' Mobile Home Parks (2 or more park on the 15th day of the month) mobile homes) (based on number in Rate $5.75 per unit per month Class III: Apartments Rate 185.75 per unit per month Class IV: Motels Rate $2.50 per month per unit per month 13 2. Commercial Class V- Offices, barber shops and professional services Rate 159.00 per month Class VI' Light retail, wholesale, commercial or industrial, 2000 to 4000 square feet and excluding large grocery stores, etc. Rate $15.150 per month Class VII: Medium retail, wholesale commercial or industrial (2000 to 4000 square feet and exclude large grocery store, etc. Rate $22.50 per month Class VIII: Heavy volume retail, wholesale, commercial or industrial (placement into category in this class will be determined by a time and cost study of refuse generation and collection. The categories in this class usually require hand loading from rooms or pens and would not apply when commercial containers are used.) a. Two weekly pickups of 1.5 cubic grocery, furniture or department stores. yard containers, excluding large Rate $40.00 per month b. Two weekly pickups of 3 cu. yard containers, excluding large grocery, furniture or department stores, etc. Rate $80.00 per month c. Three weekly pickups of 3 cu. yard containers, excluding large grocery, furniture or department stores, etc. Rate $125.00 per month d. Four weekly pickups of 4 cu. yard containers, including large grocery, furniture or department stores, etc. Rate $150.OO per month e. Five weekly pickups of 4 cu. yard containers, including large grocery, furniture or department stores, etc. Rate $200.00 per month 14 f. Six weekly pickups of 4 cu. yard containers, including large grocery, furniture or department stores, etc. Rate $250.00 per month g. Customer requiring more than four (4) cu. yds each pickup would be charged per cu. yds. collected. Rate $2.75 per yard 3. Commercial Containers. CONTRACTOR will provide commercial containers to those customers who desire to use them in lieu of garbage cans. The use of such CONTRACTOR provided containers is required by this contract. Rates for containers and pickup will be based on the following table' Container Size Frequency of Pickup 1 2 3 4 5 6 2 cu. Yard $34.00 $58.00 $70.00 $80.00 $90.00 $100.00 3 cu. yard $41.00 $74.00 $102.00 $117.00 $132.00 $147.00 4 cu. yard $51.00 $88.00 $120.00 $145.00 $170.00 $195.00 6cu. yard $72.00 $120.00 $165.00 $210.00 $255.00 $300.00 8 cu. yard $85.00 $ lS5.00 $215.00 $275.00 $335.00 $395.00 10cu. yard $98.00 $180.00 $255.00 $320.~ 15385.00 $450.00 4. Roll-Off Rates Per Pull Open Top Containers - Dry Material 20 cu. yard $185.00 30 cu. yard $220.00 40 cu. yard $255.00 5. Wet Material. Rates on Compactor containers or open top containers with wet material must be negotiated with customers at the time they are needed. This type of waste must be hauled to a Type I landfill which generally has a higher disposal rate attached to it. 15 THE STATE OF TEXAS, County of Guadalupe PUBLISHER'S AFFIDAVIT o. Before me, the undersigned authority, on this date personally appeared Tommy D. Crow, known to me, who, being by me duly sworn, on his oath deposes and says that he is the Publisher of The Seguin Gazette-Enterprise, a newspaper published in said county; that a copy of the within and foregoing notice was published in said newspaper 1 time before the return day named therein, such publications being on the following dates' December 24, 2000 and a newspaper copy of which is hereto attached. corporated, I~A ~ Waste, Inc., a franchise fdr municipal solid:' waste col,.. cling, and a ~househotd ~ ardous waste pro~; in~ pos~g provokes and ~ ditions relating to ~e exes, repealing all ord~ or Passed on r~st reading, the. Sworn to and subscribed before me this ~~'~ay of December, A.D., 2000. Notary Public, Guadalupe County, Texas THE STATE OF TEXAS, County of Guadalupe PUBLISHER'S AFFIDAVIT Before me, the undersigned authority, on this date personally appeared Tommy D. Crow, known to me, who, being by me duly sworn, on his oath deposes and says that he is the Publisher of The Seguin Gazette-Enterprise, a newspaper published in said county; that a copy of the within and foregoing notice was published in said newspaper 1 time before the return day named therein, such publications being on the following dates: December 24, 2000 and a newspaper copy of which is hereto attached. Awarding Cibolo Waste In- corporated, · .DBA Bexar. ;~ating to. the exercise of i-~,~.:,;;,a~;, ~ng ..for.. ;and: declaring an emergen- !PASSED, APPROVED AND ADOPTED, the 19th . ....... Sworn to and subscribed before me this ~ ~day of December, A.D., 2000. CAROL ANN AVERY Notay ~ Stat~ d Texas Notary Public, Guadalupe County, Texas