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NOVEMBER1, 1993 - Reinvestment Zone Schertz Parkway Reinvestment Zone Minutes Board of Directors Meeting 1 November, 1993 7:00pm schertz Municipal Complex Item 1. The first meeting of the Schertz Parkway Zone Board of Directors was called to order at N~vember 1, 1993 by Chairman Joe l'otempa. Reinvestment 7:00 p.m., Item 2. The board members and staff members introduced themsel ves.. The board members are: Mr. Joe Potempa-Chairman, Mr. Oliver Burkett, Mr. Lewis Street, Ms. Christy. Shriver, Mr. Chuck Sharpe, Mr. Bill Paschal and Mr. Jerry Bethke. The staff members are: Mark Marquez and Evelyn Boggess. Mr. Marquez provided a brief overview of the organizational structure. . Copies o.f the minutes will be provided to Guadalupe Commission~rs .. C()Urt,. the SCUCT.SDBoa:r:'d, and. thE! City of the City of Schertz, through the City Manager. County Council Item.. 3. Mr. Marquez gave ahrief overview of the Tax Increment Financing Program. The property on Schertz Parkway to be included in the financing was identified on the map. Mark explained how seventy~five percent (75%) of the increased value of the identified properties goes into a fund. These funds are to be used for the development of Schertz Parkway. The base value for property within the zone will be set as of January 1994. Bill .Paschal Reinvestment Reinvestment asked about the effects of Tax Abatements in this Zone. Mark Marquez explained that in the Zone, Tax Abatements would not be allowed. Jerry Bethke questioned the.75% . Mark explained that the 75% will come from that portion received from the taxing entities on the taxes only onthearnount of the property value that has increased above the base value that will be set effective January 1994. The 75% figure was derived as the most efficient . number to allow growth of the TIF fund and still .allow the taxing entities to partic.ipate in the growth that occurs. Lewis Street asked if this would cause a tax increase? Tax Increment Financing will have no effect on tax rates~ since the funds for TIF come from growth. Normally, taxing entities do not increase taxes when the tax base is growing, unless they have other needs. The TIF, in and of itself, does not rely on rate increases, only growth within the zone. Chuck Sharpe presepted a parallel of tax increase of $1. 00. Of the $1.00, 75 cents would go to the investment fund and 25 cents would stay with the taxing entities. (If tax rates were increased, the zone would benefit in that the revenue raised is a higher nUmber.j Christy property of .any value of Shriver asked about agriculture exemptions and the values. The zone would have no effect on exemptions kind. Zone funds are derived from. the increase in a property. Mr, Marquez also ordinance on the future meeting. explainec;1 a. side issue. oJ a plattipg fee books that will have to be reviewed at a Item 4. Mark Marquez, is the..Executiv:e pirect9r anc;1is tile staff person for the Board. Evelyn Boggess is the Recordipg Secretary and will provide minutes, agendas, and documentation when required. Item 5. Mark Marquez provided a brief overview of" Board responsibilities. This matter will be explored in depth at a later meeting. Item 6. Does the Board require any addit~onal officers? It was. .determined that a Vice Cha:Lrman be. selected to preside at Board meetings in the absence of the Chairman. Jerry Bethke accepted this position. Item 7. By-Laws. By-Laws were discussed and it was recommended. that by~laws should possible be established, but some tIme in the future. Chuck Sharpe had a question agenda: he posted,. wi'll the meetings be open meetings, meetings? . about the meetings. minutes be posted,' executive meetings Will an will the or closed The response was that while this is a.public group, it did not fall within. the purview of the Open Meetings Act. Nonetheless, an agenda would be posted, minutes would be Provided to alL boar,d members. and taxing entities. Chuck Sharpe did suggest that information be allowed to the public. The board agreed with this suggestion. Mark Marquez explained that the following is available for public notification: .City News Letter, Voice Mail Box and ~posting the agenda on the bulletin board. Mark also plans an article for the December News Letter. Jerry Bethke asked about the board being protected against law suits. Yes the board is protected. The City Attorney will provide legal advice. Item 8, Item 11 and Item 12. Bill Paschal asked about auditing of the funds. Mark Marquez explained that an audit would be done on a yearly basis . Mark Marquez also stated that the City Budget has funded $1500.00 for the 1993-1994 fiscal year. It was recommended that the board's fiscal year go from 1 January to 1 January. The board needs to make arrangements to open a separate account for the funds. The funds will co-mingle with the City funds, but remain sepa~ate. Bill Paschal asked who. would be authorized to draw funds from the account. Mark Marquez responded that two signatures would . berequire,q tow.ithqraw al"\Y funds.. and all expenditures would be board approved. Mark Marquez.istoschedule.a meeting'with the taxil1g entities to establish some guidelines. Chuck Sharpe would like to represent the board at this meeting . . Item 9. Some of the responsibilities of this board discussed, such as, creation of implementation plan phasing of this plan. There was a question about preliminary sewer plan, .at this time there is not a plan, a plan would be developed based on optimum build out. were and a but oliver Burkett suggested that all utilities should be in place before expansion and pavement of Schertz Parkway. Joe Potempa asked about the electric in the zone because part . of it falls in the jurisdiction of GVEC and part is CPS. Oliver Burkett also suggests 'that gas should be placed along the zone. Mark Marquez explained that this is part of the decision making for this board. Oliver Burkett stated that the consensus is to make sure that this is a first class parkway. Mark "Marque;;:: explained wanted here. Planning overlay for this area. board can interface with thatthe.board needs to plan what and Zoning has a definite zoning It needs to be determined how Planning and Zoning. is and this The prelimi~nary plan will be taken up as a single agenda item in a future meeting. Item 10. The legal requirements for the formal implementation were briefly discussed. Item 13. Engineering Requirements. During discussion several questions were raised concerning: 1. Theex'act lines of the zone? A thousand (1,0000) feet on each side of the roadway. 2. The effect of, example, sewer lines on the property values? 3. The effects of the agriculture exemption on the property in the zone along Schertz Parkway? ,4. The Live Oak Hills.area and the possible future? 5. have Is the zoning for this area in place or will the to be changed? zoning 6. Engineering Requirements? ,Bring in engineers after a plan .has been discussed in depth. Jerry Bethke suggests that Mark Marquez talk to other communities 'that have' a Tax Increment Financing Plan and get. information. Oliver Elurkett stated that this would help to set up a road map for the board to follow and set milestones to mark progress. At 8:45 p.m. the board took'a five minute break. The board reconvened at 8:50 p.m. A discussion was held concerning the scheduling of the next meeting. . Jerry Bethke~roposed that the meetings be held the fiistMonday OI, eachinorith, except for MOIlday'.holidays, then possibly the first Tuesday, with the meetings to start at 7:00 p.m. Joe Potempa, stated that meetings should not go beyond .10: 00 " p. m. The next' meeting waS . scneduled for . December 6, 1993 at 7:00 p.m. Chuck Sharpe moved to adjourn this meeting. seconded the motion. Jerry Bethke The meeting was adjourned at 9:25 p.m.