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JANUARY 27, 1992 MINUTES OF THE REGULAR MEETING TilE BOARD OF DIRECTORS SCHERTZ DEVELOPMENT FOUNDATION, INCORPORATED The regular meeting of the Board of Directors of the Corporation was held at the Municipal Conference Room, 1400 Schertz Parkway, Schertz, Texas on the 27th day of January 1992, at 7:00 o'clock p.m. The following Directors of the Corporation, being a quorum of the Directors of the Corporation, were present and participated throughout the meeting: Char les McDonald, Pres Ident Tom Weaver, Vice President Jim Shr I vel', Secretary/Treasurer Kerry Sweatt, Assistant Secretary Mark Marquez, Executive Dlrecter Charles McDonald, and Jim Shriver, meeting. President, served as Chairman of the meeting Secretary/Treasurer served as Secretary of the The Minutes of the regular meeting of the Board of Directors held on the 25th day of November 1991 and the special meeting held on 8th day of February 1992 were read and adopted. Resolution No. 92-1 was presented by Mark Marquez to establish a capital spending limit of $300.00 for the Executive Director In the performance of day to day foundation business. After dlscnsslon of the p,'oposed resolution, upon motion duly made, seconded, and unanimously carried, Resolution No. 92-1 was approved. After further discussion It was agreed to that expenses Incurred by the Directors In the conduct of Foundation business would be submitted to the Executive Director for approval and payment on the a Request for Reimbursement form. Resolution No. 92-2 was presented by Mark Marquez to provide a grant to the City of Schertz In the amount of $500.00 to offset the cost of npgrades to the City owned computer system. After discussion of the proposed resolution, upon motion duly made, s..cond..d, and unanimously carried, Resolution No. 92-2 was approved. Resolution No. 92-3 was presented by Mark Marquez to establish accounting responsibility for Foundation funds with the City of Schertz. After discussion of the proposed resolution, upon motion duly made, seconded, and unanimously carried, Resolution 1 No. 92--3 wa5 approved. After furthel' di5cussion it was agreed to that (1) the Foundation would maintain a separate account at the Schertz Bank and TI'ust; (2) that when required, the Secretary/Treasurer would prepare the annual Internal Revenue Service (IRS) Form 990, Return of Organization Exempt From Income Tax; (3) the City will provide the Secretary/Treasurer with the applicable accounting data and reports required to complete the IRS Form 990, and (1) that the Secretary/Treasurer would continue to hold the Foundation checking account checks, receive the Schertz Rank and Trust monthly bank statements for updating his checking account records, and then he would transfer the statements to the City for updating the City's accounting records. A discussion was held on the funding for beautification projects throughout the city. Kerry Sweatt advised that a local Boy Scout Troop had volunteered to clean-up the Clbo10 Creek/FM 78 area when the weather permits. Marl, Marquez advised the City's Beautification Committee might be able to assist In these proJects. It was agreed to that Mark Marquez would contact the Beautification Committee advising the committee that the Foundation would be willing to contribute matching funds for proposed beautification projects. ({el'ry Sweatt and Mark Marquez advised that they and Lewis Borgfeld attended a meeting with the Resolution Trust Corporation (RTC) regarding the sale of properties at the Trl-County Industrial Park and to determine how the RTC arrived at the rather high sale price of the properties. After much discussion with the RTC and related agencies, the RTC agreed to provide the City with a copy of the appraisals used to determine the sale price of the properties. After review of the appraisals, another meeting will be held with the RTC to determine If an agreed sale price of the properties can be reaehed. Mark Marquez will keep the Foundation Informed of future developments. Jim Shriver presented a proposed thank you letter to Business Club, for the President's signature, contribution of $100.00 to the Foundallon. It was the letter would be presented as written. the Schertz for their agreed that Jim Shriver presented a proposed letter to local businesses, for the President's signature, requesting contributions. It was agreed that the letter would be rewritten as necessary, signed by the President, and mailed to the businesses. Jim Shriver presented the Treasurer's Report. 2 Jim Shriver recommended the Foundation obtain a membership in the Funding Information Center located at 507 Brooklyn, San Antonio, Texas 78215-1799. The Foundation Information Center provides research facilities and publications for those Involved In grant research. Individual membership can be obtained for $25.00. Upon motion duly made, seconded, and unanimously carried, it was agreed that the Foundation would expend $25.00 for the membership of Jim Shriver. Jim Shriver asked the status of the Foundation business cards for each Director. After further discussion, It was agreed that bnslness cards would be obtained for Jim Shriver for his use in estabilshing contacts with grant organizations. Jim Shriver stated that the recommendations of Lawyer's Aid Service, Inc. was for each Director to sign the Minutes of all meet Ings. After further discussion, It was agreed that only the President and the Secretary would need to sign the Minutes of meetings. Jim Shriver asked who is responsible for preparing the Agenda for each meeting. Mark Marquez advised that he would prepare the Agenda in coordination with the President. Tom Weaver asked Kerry Sweatt of the current status Lookout Road. Tom Weaver and Kerry Sweatt briefed the proposed widening of Lookout Road. of extending the Board on Upon motion agreed that February 21, duly made, seconded, and unanimously carried, it was the next regular Board meeting would be held on 1992 In the Municipal Conference Room at 7: 00 p.m. There being duly made, adjourned. no further seconded and business hefore the meeting, on motion unanimously carried the meeting was Da t ed : February 24, 1992 Charles McDonald, President 3 Jim Shriver, Secretary The following documents have been appended to these Minutes: Appendix: 1. Schertz Development Foundation Resolution No. 92-1. 2. Schertz Development Foundation Resolution No. 92-2. 3. Schertz Development Foundation Resolution No. 92-3. 4. Proposed draft letter dated January 27, 1992 for mailing to local businesses requesting contributions. 5. Profit & Loss Statement for the period 12/1/91 through 12/31/91. 6. Data Entry Record for the Foundation Checking Account. 7. Request For Reimbursement form - Schertz Development Foundation (sample). 8. Agenda for the January 27, Foundation Board of Directors Meeting. 1992 Schertz Development 4