20250327 SEDC Board Reg MtgSC1H[1E1Rt FZ
ECONOMIC DEVELOPMENT CORPORATION
MINUTES
Thursday, March 27, 2025
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, March 27, 2025, at 6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers
Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to
the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is
hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may take place at this
meeting.
Call to Order
1. Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board Vice President Bill Dixon presided over the meeting and called it to order at 6:03 p.m.
Board of Directors Present:
William 'Bill" Dixon, Board Vice President
Mark Moody, Board Member
Eryn McElroy, Board Member
Reynaldo "Ray" Chavez, Board Member
Bryan Jones, Board Member
Board of Directors Absent:
Sammi Morrill, Board President
Staff Present:
Scott Wayman, Executive Director
Amy Madison, Deputy Director
Ashley Ritchey, Business Engagement Manager
Tracy Miller, Administrative Assistant
Brian James, Deputy City Manager
Others Present:
Sheree Courney, Deputy City Secretary
Allison Heyward, Councilmember Liaison
John Nowak, Assistant City Engineer
Kathy Woodlee, City Engineer
Jessica Dycas, Assistant Finance Director
Kique Zamora, Pattillo, Brown and Hill, LLP
2. SEDC Board Member Oath of Office for member appointed by City Council on 03/18/2025 for a term
of two years ending on 09/30/2027 (S.Courney)
Sheree Courney, Deputy City Secretary administered the Oath of Office to the new Board Member,
Bryan Jones.
3. Election of Schertz Economic Development Corporation Board Secretary. (S.Morrill)
Board Vice President Bill Dixon asked for a motion to elect a new Board Secretary.
Board Member Eryn McElroy nominated herself for Board Secretary. The motion was seconded
by Board Member Bryan Jones.
AYE: Board Vice President Bill Dixon, Board Member Mark Moody, Board Member Eryn
McElroy, Board Member Ray Chavez, Board Member Bryan Jones.
Unanimous affirmative vote - Motion carries.
Hearing of Residents
4. This time is set aside for any person who wishes to address the Board. Presentations should he limited
to no more than 3 minutes. The presiding officer will call on those persons who have signed up to speak.
Minutes
No residents signed up to speak. No comments were made.
Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday, February
27, 2025. (T.Miller)
Board Vice President Bill Dixon asked for a motion to approve the Minutes of the Board of Directors
Regular Monthly Meeting held Thursday, February 27, 2025.
Moved by Board Secretary Eryn McElroy, seconded by Board Member Ray Chavez.
AYE: Board Vice President Bill Dixon, Board Secretary Eryn McElroy, Board Member Mark
Moody, Board Member Ray Chavez, Board Member Bryan Jones.
Unanimous affirmative vote - Motion carries.
Presentations
6. Staff briefing on SEDC monthly financial statement for the month of February 2025. (S.Wayman)
Scott Wayman, Executive Director gave a brief overview of the SEDC Financial Statement for
February 2025.
February 2025 sales tax received was $735,764.00, expenses were $4,424,971.92, a 24.9% increase over
the prior year. The 12 -month rolling average is 4.9% still trending up. Notable expenditures include an
incentive payment to Ripps Kreusler, payment to Citibank for monthly subscriptions and conference
registrations and a payment to CDW Government, Inc for a laptop. Total Cash & Investments figure at
the end of February was $37,778,950.00.
Scott Wayman, Executive Director gave a brief overview of the Reserve Funding Model.
Discussion Items
Resolution 2025 -2 - Approval of the Independent Auditor's Report for the SEDC Annual Financial
Report for the Year Ending September 30, 2024. (Travis Roger, CPA, Audit Supervisor of Pattillo,
Brown and Hill, LLP /J.Walters)
Scott Wayman, Executive Director introduced Kique Zamora with Pattillo, Brown, and Hill, LLP who
gave a brief introduction and presented a brief overview of the firm's audit findings for FY2024 to the
Board. Mr. Zamora stated the SEDC is in very good financial shape and there are no issues or concerns
with internal control compliance.
Board Vice President Bill Dixon asked for a motion to approve SEDC Resolution 2025 -2, a Resolution
by the City of Schertz Economic Development Corporation ( "SEDC ") Board of Directors ( "The
Board ") authorizing the approval of the Independent Auditor's Report for the SEDC Annual Financial
Report for the year ending September 30, 2024.
Moved by Board Member Mark Moody, seconded by Board Member Bryan Jones.
AYE: Board Vice President Bill Dixon, Board Secretary Eryn McElroy, Board Member Mark
Moody, Board Member Ray Chavez, Board Member Bryan Jones.
Unanimous affirmative vote - Motion carries.
Staff update on the Lookout Road project. (J.Nowak/S.Wayman)
Scott Wayman, Executive Director gave a brief overview of the history of the project. John Nowak,
Assistant City Engineer gave a brief overview of the Lookout Road project. The initial project was an
extension of Tri-County Parkway.
Mr. Nowak gave a breakdown of the estimated cost summary, which included signal design, signal
construction, roadway design, roadway construction, right -of -way acquisition, and City of Selma's
contribution. The total original cost was $5,250,000. The estimated additional funding needed is
$3,021,000. The total cost to the City of Schertz is $8,271,000. The estimated start time to have the
project under construction is the end of this summer. The next step in the project once the bids are
received, Engineering will come back to SEDC for final cost approval.
9. Discussion of Impact Fee phase -in. (S.Wayman)
Scott Wayman, Executive Director introduced Kathy Woodlee, City Engineer. Brian James, Deputy
City Manager provided an update on the discussion of the changes in the impact fees and phase -in
options discussed at the City Council meeting.
Mr. James discussed Senate Bill 1883, if passed, would only allow Cities to increase impact fees once
every three years. If this goes into effect, the phase -in plan previously under discussion for Schertz
impact fees would no longer be an option. Given this risk, Mr. James said that the current plan was to
increase them all at once. After discussion, the board understood the city's decision to move forward
with the total impact fee increase this year.
10. Staff update on proposed Strategic Plan for FY2025/2026. (A.Madison)
Amy Madison, Deputy Director gave the history of the first Comprehensive Economic Development
Strategic Plan (CEDS) done in February 2006 by TIP Strategies, which listed five goals and major
accomplishments. In June 2010 it was updated with three goals and major accomplishments. Ms.
Madison discussed the process of preparing the proposed Strategic Plan for FY25/26 with community
assessment, workforce and education analysis and target industry analysis /marketing plan.
Board Vice President Bill Dixon recessed Open Session to Closed Session at 7:11 p.m.
Closed Session
11. Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to
conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect.
• Project E -105
• Project E -102
• Project E -103
Start time: 7:12 p.m.
End time: 7:37 p.m.
Board Vice President Bill Dixon reconvened to Open Session at 7:37 p.m.
Reconvene to Regular Session
12. Take any actions based on discussion held in closed session under Agenda Item No. 11.
No action taken based on discussion in Closed Session.
Requests and Announcements
*Announcements by staff:
• Volunteer Banquet - April 22, 2025 - 5:45 -8:00 PM
• Next Regular Board Meeting - April 24, 2025
• Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
Board Vice President Bill Dixon adjourned the meeting at 7:39 p.m.
MINUTES PASSED AND APPROVED THIS Zq DAY '6f �1 1 2025.
Sammi Morrill
Board President
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William Dixon
Board Vice Presid nt