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FY 2024-25 BudgetFY 2024-2025 Approved Budget City of Schertz 1 2 CITY OF SCHERTZ FISCAL YEAR 2024-25 BUDGET COVER PAGE The City Council hereby ratifies the budget will raise more total property taxes than last year's budget by $1,345,617 or 5.1% increase, and of that amount, $339,457 is tax revenue to be raised from new property added to the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR:Councilmembers Mark Davis, Michelle Watson, Paul Macaluso, Tiffany Gibson, Robert Westbrook, Allison Heyward, Tim Brown AGAINST:N/A PRESENT AND NOT VOTING:N/A ABSENT: PROPERTY TAX RATE COMPARISON 2024-25 2023-24 Property Tax Rate: No-new-revenue No-new-revenue Maintenance & Operations Tax Rate: Voter-approval Rate: Debt Rate: $.04900/100 $.04805/100 $0.3301/100 $0.4990/100 $0.1574/100 $0.4872/100 $.04554/100 $0.3213/100 $0.4873/100 $0.1548/100 Total debt obligation for the City of Schertz secured by property taxes: CITY OF SCHERTZ $88,054,065 $96,572,010 N/A 3 4 5 6 7 8 CITY OF SCHERTZ, TEXAS PROPOSED ANNUAL BUDGET FISCAL YEAR 2024-25 OCTOBER 1, 2024 - SEPTEMBER 30, 2025 RALPH GUTIERREZ MAYOR MARK DAVIS COUNCILMEMBER PLACE 1 MICHELLE WATSON COUNCILMEMBER PLACE 2 PAUL MACALUSO COUNCILMEMBER PLACE 3 TIFFANY GIBSON COUNCILMEMBER PLACE 4 ROBERT WESTBROOK COUNCILMEMBER PLACE 5 ALLISON HEYWARD COUNCILMEMBER PLACE 6 TIM BROWN COUNCILMEMBER PLACE 7 PREPARED BY STEVE WILLIAMS, CITY MANAGER BRIAN C. JAMES, DEPUTY CITY MANAGER SARAH GONZALEZ, ASSISTANT CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR JESSICA DYCUS, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST CITY OF SCHERTZ 9 VISION OUR MISSION LEADING, IMPROVING, AND SERVING A LIVABLE, SUSTAINABLE AND FINANCIALLY SOUND COMMUNITY OUR COMMUNITY. SERVICE. OPPORTUNITY. OUR CITY CORE VALUES 1.DO THE RIGHT THING 2. DO THE BEST YOU CAN 3. TREAT OTHERS THE WAY YOU WANT TO BE TREATED 4. WORK COOPERATIVELTY AS A TEAM CITY OF SCHERTZ OUR GOALS Thriving Economy Sustainable Government Safe and Livable Community Infrastructure Investment Sense of Community 10 CITY OF SCHERTZ TABLE OF CONTENTS 17EXECUTIVE SUMMARY GENERAL FUND REVENUES SUMMARY CITY COUNCIL CITY MANAGER MUNICIPAL COURT 311/CUSTOMER RELATIONS PLANNING & ZONING LEGAL SERVICES ECONOMIC DEVELOPMENT CITY SECRETARY PUBLIC AFFAIRS ENGINEERING POLICE FIRE RESCUE INSPECTIONS NEIGHBORHOOD SERVICES 28 36 38 46 50 54 59 63 69 72 75 83 89 96 104 111 117 136POOLS EVENT FACILITIES LIBRARY INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MANAGEMENT FLEET SERVICES FACILITY SERVICES CITY ASSISTANCE COURT RESTRICTED INTEREST & SINKING FUND WATER AND SEWER SUMMARY WATER & SEWER ADMINISTRATION CAPITAL RECOVERY- WATER CAPITAL RECOVERY- SEWER 146 152 159 164 170 179 183 188 192 194 200 201 214 224 230 140 13 STREETS PARKS, RECREATION, & COMMUNITY SERVICES 124 13015ORGANIZATION CHART LETTER FROM CITY MANAGER 27 NON DEPARTMENTAL 11 CITY OF SCHERTZ TABLE OF CONTENTS DRAINAGE REVENUES EXPENDITURES SUMMARY EMERGENCY MEDICAL SERVICES (EMS) REVENUES EXPENDITURES SUMMARY SCHERTZ ECONOMIC DEVELOPMENT CORPORATION REVENUES EXPENDITURES SUMMARY SPECIAL REVENUE FUNDS SPECIAL EVENTS PUBLIC, EDUCATIONAL, AND GOVERNMENT (PEG) ACCESS FUND HOTEL/MOTEL TAX PARK FUND 238 239 250 251 252 263 264 265 275 278 282 288 237 ROADWAY AREA 2 ROADWAY AREA 3 ROADWAY AREA 4 LIBRARY FUND HISTORICAL COMMITTEE 300 304 308 312 316 292TREE MITIGATION ROADWAY AREA 1 296 APPENDICES 322 236 249 262 274 GLOSSARY 377 12 CITY OF SCHERTZ September 3, 2024  TO: The Honorable Mayor and Councilmembers  FROM: Steve Williams, City Manager  SUBJECT: Adopted Budget for Fiscal Year 2024-25  The proposed budget for FY 24-25 was filed with the City Secretary on August 2, 2024, in accordance with the requirements of the City Charter.  Revenues in each of the funds meet or exceed proposed expenditures when utilizing excess reserves.  There will be two public hearings for resident input on August 20, 2024, and September 3, 2024.   This budget makes significant strides in continuing the pursuit of the City’s goals of 1) ensuring a competitive position with regards to Staff Compensation ; 2) properly maintaining the City’s Infrastructure, with a particular emphasis on Street Maintenance and Repair ; 3) creating and implementing a comprehensive Capital Improvement Program (CIP); 4) increasing Staffing Levels to ensure excellent service; and 5) constructing new and/or remodeling City Facilities.    This is achieved by implementing an across-the-board salary increase of 3.5% for all departments based on the Bureau of Labor Statistics Employer Cost Index (ECI) for State and Local Government workers. The ECI measures wage and benefit costs across the country for state and local government jobs.  As of June 30, 2024, the ECI showed a 5.1% increase; however, this budget includes a lower percentage to align with revenue projections.  It will be implemented in October 2024 with the new budget and will increase individual salaries, as well as adjust the Grade and Step programs accordingly.  In addition to the ECI, funding is included to continue the City’s Step Program (4%) for public safety positions and a Merit (0-4%) for non-public safety positions, based on performance evaluation.    Street maintenance is a priority again this year.  In FY 23-24, the City purchased a pothole truck, developed an online dashboard to monitor progress, and utilized $1,000,000 in excess fund balance to complete additional projects (on top of a base budget of $650,000).  In FY 24-25, it is anticipated that all three will provide the necessary momentum to fully implement a more aggressive street maintenance program.    The construction of larger capital projects is included in the City’s new comprehensive CIP.  The CIP is the City’s 10-year plan to ensure that current and future capital needs are identified, prioritized, have a construction timeline, and may be funded with projected resources.  It includes water, sewer, streets, parks, facilities, and drainage projects that typically cost more than $250,000 and last for at least five years.  They are funded with a variety of sources, such as bonds, grants, impact fees, and cash.  The first year of the CIP is the Capital Budget for the upcoming fiscal year and it is adopted along with the Operating Budget.    In September of this year, the City will issue $20,000,000 in Certificates of Obligation (COs) to fund various streets projects throughout the City.  Regarding past bond elections, in 2010, voters approved a bond package for the construction of additional baseball fields, a soccer complex, an animal adoption center, the relocation of a playscape, an indoor aquatic center, and infrastructure improvements to Main Street. Of the 2010 bonds, the only remaining project is for the Main Street improvements, which are scheduled to begin in October of 2024. In 2021, voters approved a bond package for the construction of Fire Station #4. These funds have been issued, the land has been purchased, and the project is currently in the design phase. Its projected opening date is in early calendar year 2026. 13 CITY OF SCHERTZ To address ongoing staffing needs, the following positions are included in the budget: an EMS Battalion Chief; 5 Water/Sewer Workers; and a Meter Technician. Also included is the reclassification of the EMS Supply Coordinator from a part-time to a full-time position and upgrading the Public Works Customer Service Representative to an Administrative Assistant.  The Guadalupe County Tax Assessor/Collector calculated the City’s total combined taxable assessed value at $5,645,026,665. This is a 3.9% increase or $213,600,527 over last fiscal year. Slower development in FY 22- 23 has resulted in less taxable value being added than in recent years. Nevertheless, development is accelerating with such projects as the Schertz Station retail center and its associated build-to-rent residential neighborhood, the construction of multiple warehouse/distribution centers, and the expansion of The Crossvine neighborhood.  All of which will provide additional tax revenues.   The FY 24-25 Budget increases the current property tax rate to $0.4900 per $100 of assessed property valuation. The Maintenance & Operations (M&O) portion of the tax rate, which is dedicated for city operations, increases to $0.3326 from $0.3324, while the Interest & Sinking (I&S) portion, which pays the City’s bonded indebtedness, increase to $0.1574 from $0.1548.  Sales taxes in the City of Schertz have experienced strong growth in the past few years averaging over 10% annual growth the past 3 years but have leveled off in FY 23-24. Historic long-term growth has been at 7% but is expected to be around 3.5% by year end September 2024. Staff has been keeping an eye on the economy and the Federal Reserve. The Federal Reserve has stated their desire to curb inflation and has taken frequent action to slow down the economy. Current inflation factors are showing a slowdown and with the Federal Reserve looking to decrease the rate and stimulate the economy during FY 24-25. This directly affects mortgage lending rates and could increase home purchasing once the rates are lowered. As such, while in FY 24-25 the City is expected to see 6% growth in sales tax revenue, staff will watch for potential changes in revenue growth and plan accordingly.   The City has an adopted goal of keeping a General Fund fund balance level of 26% of operating expenditures, and if over that target, must reduce the fund balance to 26% within five years. At this time, it is estimated the General Fund will have a fund balance equal to 31% of operating expenditures by the end of September 2024 and 25% at the end of September 2025. This is below the intended goal and staff will be charged to return the fund balance to 26% within one year.  I would like to thank all Department Heads for their assistance in the development of this document.  Special thanks are due to the following people for their critical roles in the completion of this budget:  Deputy City Manager Brian James, Assistant City Manager Sarah Gonzalez, and Finance Department staff Jessica Dycus, Mike Walkden, and Finance Director James Walters.  Lastly, I would like to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of the resources our residents and businesses have provided. Sincerely, Steve Williams City Manager 14 ORGANIZATIONAL CHART City Council CityManagerSteveWilliams MunicipalCourtJudge CitySecretarySheilaEdmondson Deputy CityManagerBrian James EMS ChiefJason Mabbitt Assistant City ManagerSarahGonzalez Police ChiefJim Lowery Fire ChiefGreg Rodgers EconomicDevelopmentScott Wayman Planning &CommunityDevelopmentLesa Wood Public WorksLarry Busch EngineeringKathy Woodlee Internal ServicesDawniecia L.Hardin Trussell Council Appointed Officials Executive Team Directors Parks &RecreationLauren Shrum Public AffairsLinda Klepper HumanResourcesJessica Kurz FinanceJames Walters LibraryMelissa Uhlhorn CITY OF SCHERTZ 15 EXECUTIVESUMMARY 16 EXECUTIVE SUMMARY GENERAL FUND  Revenue: Revenues for FY 2024-25 Budget are expected to increase 3.5% from the FY 2023-24 year-end estimate. The largest contributor to this increase will be from property and sales taxes.  Expenses: The overall FY 2024-25 Budget increased 3.1% from the FY 2023-24 year-end estimates. This includes wage increases of 3.5% across the board as well as a 2% merit for non-public safety and a step increase for public safety.  City Council The Proposed FY 2024-25 Budget increases 4.1% from the FY 2023-24 year-end estimates for anticipated CPI increases.  City Manager  The FY 2024-25 Budget decreases 10.2% from the FY 2023-24 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position.    Municipal Court  The FY 2024-25 Budget increased 1.2% from FY 2023-24 year-end estimates for the proposed wage adjustments.  311 Customer Service  The FY 2024-25 Budget increases 2.0% from the FY 2023-24 year-end estimates caused by the wage adjustments with no other changes to operation.  Planning & Zoning  The FY 2024-25 Budget decreases by 2.1% from the FY 2023-24 year-end estimate. Increase in personnel expenditures is offset by less capital outlay.  Legal Services  The FY 2024-25 Budget is $20,000 lower then the FY 2023-24 year end estimate. The level of legal services used in FY 2023-24 is not expected to continue in FY 2024-25.  Economic Development  The FY 2024-25 Budget increased 14.9% from FY 2023-24 year-end estimates for the proposed ECI wage adjustments and additional contributions to the TIRZ.  City Secretary  The FY 2024-25 Budget increases 6.9% from the FY 2023-24 year-end estimate from the anticipated wage adjustments and full year funding of the Classification & Compensation Study implementation results.  Non-Departmental The FY 2024-25 Budget increases 28.8% from the FY 2023-24 year-end estimate due to higher insurance policy rates and is offset by setting the contingency account to $180,000 total. CITY OF SCHERTZ 17 EXECUTIVE SUMMARY Public Affairs  The FY 2024-25 Budget increases 1.8% from the FY 2023-24 year-end estimates.  The increase is caused by the anticipated wage adjustments.  Engineering  The FY 2024-25 Engineering Budget increased 16.4% from the FY 2023-24 year-end estimates for filling multiple position vacancies and planned wage increases.  Police  The fiscal year 2024-25 budget has experienced a decrease of 3.3% compared to the year-end estimates of fiscal year 2023-24. Within the fiscal year 2023-24, five (5) school resource officers were incorporated into the budget unfunded. We have added one position, but four still need to be funded. Upon the employment of these officers, an amendment will be made to the contract with Schertz-Cibolo-Universal City ISD, resulting in supplementary funds being allocated to the budget. The most significant reductions in the budget are attributable to capital outlay (-$950,801). Orders from previous fiscal years were delivered in FY 2023-24 resulting in higher-than-normal expenditures. The costs for vehicle replacement will remain consistent, with the police department scheduled to replace eight vehicles during fiscal year 2024-25.  Fire Rescue  The FY 2024-25 Budget will increase 8.8% from the FY 2023-24 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments.  Inspections  The FY 2024-25 Budget increases 12.4% from the FY 2023-24 year-end estimate with the anticipated wage adjustments.  Neighborhood Services  The FY 2024-25 Budget decreases 0.4% from the FY 2023-24 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments.  Streets  The FY 2024-25 Budget will decrease 1.6% from the FY 2023-24 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Overall repairs and maintenance 2024-25 budget has decreased from FY 2023-24 estimate back towards base budget.  Parks  The FY 2024-25 Budget will decrease 3.6% from the FY 2023-24 year-end estimate. Personnel increases from the anticipated wage adjustment is offset by fewer park improvements with the completion of existing projects.  Pools  The FY 2024-25 Budget increased 6.5% from FY 2023-24 year-end estimates for the proposed wage adjustments.  CITY OF SCHERTZ 18 EXECUTIVE SUMMARY CITY OF SCHERTZ Event Facilities  The FY 2024-25 Budget will decrease 5.3% from the FY 2023-24 year-end estimate due to lower Capital Outlay costs in 2024-25.  Library  The Library FY 2024-25 Budget increases 4.4% from the FY 2023-24 year-end estimate with the anticipated wage increase.  Information Technology  The Information Technology FY 2024-25 Budget increases 12.2% from the FY 2023-24 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals.  Human Resources  The FY 2024-25 Budget will increase 1.2% from the FY 2023-24 year-end estimate with the anticipated wage increase.  Finance  The FY 2024-25 Budget will increase 8.6% from the FY 2023-24 year-end estimate. This increase is due to increased costs for services and goods.  Also, with anticipated wage increase from Class and Comp study.  Purchasing & Asset Management  The FY 2024-25 Budget reflects an increase of 22% from the FY 2023-24 year-end estimate to account for training related to new staff certifications and anticipated wage increases.   Fleet Services  The FY 2024-25 Budget will decrease 11.7% from the FY 2023-24 year-end estimate.  Supplies and Equipment and Capital Outlay costs are lower for 2024-25 budget compared to estimated 2023-24 costs.  Facility Services  The FY 2024-25 Budget decreases 3.4% from the FY 2023-24 year-end estimates. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects.  City Assistance  The FY 2024-25 Budget will decrease $13,270 from the FY 2023-24 year-end estimate.  Court Restricted Funds  The FY 2024-25 Budget will increase $91,000 from the FY 2023-24 estimate to match the projected revenue for 2024-25.  Interest & Sinking Fund  Revenues: Revenues for FY 2024-25 Budget increased 9.5% from the FY 2023-24 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2024-25 Budget will increase 7.6% from the FY 2023-24 year-end estimate following the existing debt payment schedule. 19 EXECUTIVE SUMMARY CITY OF SCHERTZ Water & Sewer Fund  Revenue: Revenues for FY 2024-25 Budget are expected to increase 3.3% from the FY 2023-24 year-end estimate due to account growth and fee increases.  Expenses: The FY 2024-25 Budget increased 9.7% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure.  Utility Billing  The FY 2024-25 Budget increases 13.6% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online.   Administration  The FY 2024-25 Budget will increase 1.9% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure.  Capital Recovery Fund – Water  The FY 2024-25 Budget will be set at $19,000 for any professional services or studies that need to be completed.  Capital Recovery Fund - Sewer  The FY 2024-25 Budget will be set at $33,000 for any professional services or studies that need to be completed.  Drainage Fund  Revenue: The FY 2024-25 Budget increased 10.1% from the FY 2023-24 year-end estimate from anticipated service additions.  Expenses: The FY 2024-25 Budget will decrease 4.9% from the FY 2023-24 year-end estimate.  EMS Fund  Revenue: Revenues for FY 2024-25 Budget are expected to increase 13.6% from FY 2023-24 year-end estimates from an increase in transports and new service contracts with customer cities.  Expenses: The FY 2024-25 Budget will increase 8.0% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions.   Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2024-25 budget is projected to decrease by 2.9% from the FY 2023-24 year-end estimate. The decrease is due to the expected lowering of the Federal Funds Rate which the City’s investment income closely follows, as well as having less funds invested overall. 20 EXECUTIVE SUMMARY CITY OF SCHERTZ Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2024-25 are projected to increase $15,874,880 to fund approved incentive payments and contributions to the City. The City contributions will go toward Lookout Road improvements and additional field lighting at the Schertz Soccer Complex. City Support Services increase from year end estimates to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes.  Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and lighting additional fields at the Schertz Soccer Complex.  Special Events Fund  Revenue: Revenue budget has decreased, and it is now set at $55,000 each year and any additional covers event expenses.  Expenses: The Special Events Fund FY 2023-24 Budget is set at $55,000 with no change in operations.    Public, Educational, and Governmental Access (PEG) Fund  Revenue: Revenues for FY 2024-25 Budget are expected to decrease by $19,417 from the FY 2023-24 year- end estimates as the community moves away from cable.  Expenses: The PEG Fund FY 2024-25 Budget decreased to $64,000 with the continued implementation of the communication master plan.   Hotel Motel Tax Fund  Revenue: Revenue for FY 2024-25 Budget is expected to increase 5.4% from the FY 2023-24 year end estimates.  Expenses: The Hotel Motel Tax Fund FY 2024-25 Budget decreases 32.5% from FY 2023-24 year-end estimate. The change for this year expenses is caused by the sign replacement.   Park Fund  Revenue: The revenue for FY 2024-25 Budget is expected to be $154,750 in anticipation of a new development which will pay into the fund. Expenses: The FY 2024-25 Budget is set at $100,000 to utilize incoming funds for park improvements. Tree Mitigation Revenue: The revenue for the FY 2024-25 Budget is expected to increase 36.9% from 2023-24 year-end estimate following the previous years’ trends. Expenses: The FY 2024-25 Budget increases 12.1% from FY 2023-24 year-end estimate for additional tree planting. Roadway Impact Fee Area 1 The FY 2024-25 Budget will be set at $5,000 for any professional services or studies that need to be completed. 21 EXECUTIVE SUMMARY CITY OF SCHERTZ Roadway Impact Fee Area 2  The FY 2024-25 Budget will be set at $105,000 for any professional services or studies that   need to be completed and to reimburse developers for road construction.  Roadway Impact Fee Area 3  The FY 2024-25 Budget will be set at $5,000 for any professional services or studies that need to be completed.  Roadway Impact Fee Area 4  The FY 2024-25 Budget will be set at $3,000 for any professional services or studies that need to be completed.  Library Fund  Revenues: Revenue for FY 2024-25 is expected to decrease $5,503 from the FY 2023-24 estimate with a withdraw from their fund balance.  Expenses: The Library Fund’s FY 2024-25 Budget will decrease $5,285 from the FY 2023-24 year-end estimate.  Historical Committee  Revenues: Revenue for FY 2024-25 will remain at the same funding allocation as FY 2023-24.   Expenses: The Historical Committee’s FY 2024-25 Budget will increase slightly the FY 2023-24 estimate.  22 BUDGET PROCESS STRATEGIC PLANNING At the beginning of the budget process, the City Council, City Management and Department heads gather at a pre-budget retreat to discuss priorities and goals for the upcoming fiscal year budget. REVENUE PROJECTION The Finance Department staff develops revenue projections based upon trend analysis, anticipated changes in the local, state and national economies, and discussions with other departments. The revenue projection is used to determine the financial limitations for the development of the budget. BUDGET DEVELOPMENT The budget was developed based on zero base budgeting. Supplemental requests for capital items, new personnel, expanded services, or other items that do not fit within normal operating budgets are requested and justified separately. Upon completion of the proposed budget, department heads submit their budget request to the Finance Department for review, after which the budget is submitted to the City Manager for review and approval. The City Manager meets with his direct reports to discuss and adjust where needed. BUDGET The City Manager submits to the City Council a proposed operating budget City Councill meets for budget workshops to review the proposed budget and ensure it meets the priorities and goals set at the beginning of the budget process. PUBLIC HEARINGS/BUDGET ADOPTION Public hearings are held to inform the public about the proposed budget and tax rate and give citizens the opportunity to comment. The budget and tax rate take effect on October 1st. CITY OF SCHERTZ 23 FY 2024-2025 BUDGET CALENDAR DATE ACTION March Pre Budget Retreat April Budget Kickoff- go over instructions for preparing budget, calendar and process. Departments submit Year end projections to Finance for review and approval. May Departments submit base budget and fee schedules to Finance for review and approval June City Management reviews budgets and supplemental requests July Fee Schedule is presented to Council. Tax rate is reviewed by Finance and City Manager. August Budget Retreat, Budget workshop, and first public hearing on Budget & Tax Rate. The preliminary Tax rate is set. September Second public hearing and vote on budget & tax rate October New budget in effect CITY OF SCHERTZ 24 BUDGET STRUCTURE GENERAL FUND The City’s primary governmental operating fund. Allocates property taxes, sales taxes, fees, fines and other revenue sources to provide basic City services, such as Police, Fire, Street Maintenance, Park Maintenance, Building Inspections, Support Services, and others. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes. INTEREST & SINKING FUND This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. ENTERPRISE FUNDS Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Expenses for these services are paid for through revenue generated from services provided. WATER & SEWER Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. •CAPITAL RECOVERY WATER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. •CAPITAL RECOVERY SEWER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. EMERGENCY MEDICAL SERVICES (EMS) Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. DRAINAGE The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. SCHERTZ ECONOMIC DEVELOPMENT FUND The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. CITY OF SCHERTZ 25 BUDGET STRUCTURE SPECIAL REVENUE FUNDS Special revenue funds are used to account for the proceeds of certain specific revenue sources that are legally restricted to expenditures for specified purposes. •SPECIAL EVENTS The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. •PUBLIC, EDUCATIONAL, and GOVERNMENT (PEG) ACCESS FUND The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. •HOTEL/MOTEL TAX Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. These revenues are used to support Schertz as a destination location. •PARK FUND The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. •TREE MITIGATION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. •ROADWAY AREA 1-4 The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. •LIBRARY FUND The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. •HISTORICAL COMMITTEE This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. CITY OF SCHERTZ 26 GENERALFUND 27 TAX YEAR RATES AND PROPERTY EVALUATION YEAR RATE TOTAL TAXABLE VALUATION 2015 0.4911 $3,029,803,646 2016 0.4911 $3,255,978,906 2017 0.4910 $3,413,283,122 2018 0.5149 $3,545,808,786 2019 0.5146 $3,761,245,673 2020 0.5121 $3,906,217,828 2021 0.5121 $4,068,009,738 2022 0.4950 $4,802,195,802 2023 0.4872 $5,440,641,228 2024 0.4900 $5,575,749,725 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 10 Y r . A v g . $0.00 1,000,000,000.00 2,000,000,000.00 3,000,000,000.00 4,000,000,000.00 5,000,000,000.00 6,000,000,000.006 5 4 3 2 1 0 Value inBillions TAXABLE ASSESED PROPERTY VALUES 28 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 10-yr. avg.0.0 0.1 0.2 0.3 0.4 0.5 0.6 RATE PER HUNDRED VALUATION 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024$0.00 $100.00 $200.00 $300.00 $400.00 $500.00 $600.00 TAX ON $100,000 VALUATION BY YEAR 29 REVENUESALL FUNDS Capital Recovery 2.5% Water & Sewer 26.9% Drainage 1.3% Schertz EMS 12.3% Special Revenue 1.4% SED Corporation 6.8% General Revenue 37.6% Debt Service 7.9% REVENUES - ALL FUNDS GENERAL REVENUE $49,993,629 DEBT SERVICES $9,710,920 WATER & SEWER $32,860,415 DRAINAGE $1,566,283 SCHERTZ EMS $15,070,944 CAPITAL RECOVERY $3,038,915 SPECIAL REVENUE $1,671,000 HISTORICAL COMMITTEE $14,250 SED CORPORATION $8,343,000 TOTAL $122,269,356 30 EXPENDITURESALL FUNDS Operation Support & Services 15.3% Capital Expenses 5.4% Debt Services 9.7% Personnel 36.2% Supplies 1.6% Professional & City Services 13.5% Utility & Maintenance Services 16.2% EXPENDITURES - ALL FUNDS DEBT SERVICE $12,780,232 PERSONNEL $47,816,225 SUPPLIES $1,905,807 PROFESSIONAL & CITY SERVICES $17,905,286 UTILITY & MAINTENANCE SERVICES $21,439,444 OPERATION SUPPORT & SERVICES $20,160,855 CAPITAL EXPENSE $7,181,278 MISC/PROJECTS $3,000,000 TOTAL $132,189,127 31 FUND BALANCE - ALL FUNDS Estimated Beginning Balance 10/01/2024 FY 2025 Adopted Revenues FY 2025 Adopted Expenditures Budgeted Ending Balance 09/30/2025 GENERAL FUND 12,492,280 49,993,629 52,589,778 9,896,131 SPECIAL EVENTS 158,122 55,000 55,000 158,122 PUBLIC, Ed., & GOV. FUND (770,686)64,000 64,000 (770,686) TAX I&S FUND 1,151,737 9,710,920 10,193,020 669,637 WATER & SEWER FUND 29,922,525 32,860,415 35,011,333 27,771,607 CAPITAL RECOVERY FUND 8,410,711 3,038,915 170,000 11,279,607 DRAINAGE FUND 484,896 1,566,283 1,635,862 415,317 EMS FUND 3,224,296 15,070,944 15,371,822 2,923,847 SEDC FUND 33,065,687 8,343,000 16,668,840 24,739,847 HOTEL TAX FUND 3,503,346 1,226,500 208,722 4,521,124 PARK FUND (264,985)154,750 100,000 (210,253) TREE MITIGATION FUND 731,843 149,250 85,000 796,093 LIBRARY BOARD 71,653 21,500 21,500 71,653 HISTORICAL COMMITTEE 34,102 14,250 14,250 34,102 ALL FUNDS 92,215,527 122,269,356 132,189,127 82,295,756 32 GENERAL FUNDEXPENDITURES BY FUNCTION Public Environment 5.9% Internal Services 18.0% Miscellaneous 0.8% Public Safety 44.3% General Government 16.3% Parks and Culture 10.1% GENERAL FUND EXPENDITURES - BY FUNCTION PUBLIC SAFETY $25,727,540 GENERAL GOVERNMENT $8,562,138 PARKS & CULTURE $5,293,690 PUBLIC ENVIRONMENT $3,118,351 INTERNAL SERVICES $9,472,393 MISCELLANEOUS EXPENSE $415,666 TOTAL $52,589,778 33 REVENUES GENERAL FUND Inter-Jurisdictional 3.7% Inter-Fund Transfers 7.0% Miscellaneous 4.8% Taxes 42.2% Sales Tax 28.6% Franchises 5.3% Permit/License Fee 6.2% Municipal Court 0.9% GENERAL FUND - REVENUES TAXES $21,109,377 SALES TAX $14,300,000 FRANCHISES $2,630,000 PERMITS/LICENSE/FEES $3,875,739 MUNICIPAL COURT $360,440 INTER-JURISDICTIONAL $1,843,533 INTER-FUND TRANSFERS $3,485,520 MISCELLANEOUS INCOME $2,389,202 TOTAL $49,993,629 34 EXPENDITURES GENERAL FUND Utility & Maintenance Services 7.6% Operation Support & Services 8.9% Capital 5.3% Personnel 67.6% Supplies 1.9% Professional & City Services 8.6% GENERAL FUND - EXPENDITURES PERSONNEL $35,576,732 SUPPLIES $1,001,407 PROFESSIONAL & CITY SERVICES $4,537,735 UTILITY & MAINTENANCE SERVICES $4,022,369 OPERATION SUPPORT & SERVICES $4,667,375 CAPITAL EXPENSE $2,784,160 TOTAL $52,589,778 35 DESCRIPTION The General Fund is the City’s primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, interest income and any other fees that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, like Police, Fire, Parks, Community Development, Library, and internal support services. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenues Taxes $28,794,951 $32,627,390 $33,739,050 $35,321,377 Franchises 2,494,637 2,519,642 2,530,917 2,630,000 Permits & Licenses 2,203,972 2,077,758 2,500,092 2,065,700 Fees 1,862,071 1,983,071 2,208,969 2,006,139 Fines & Forfeitures 664,271 451,883 357,655 357,840 Inter-Jurisdictional 961,604 1,156,824 1,258,806 1,843,533 Fund Transfers 3,123,769 3,156,639 3,204,837 3,485,520 Investment Income 90,736 1,049,319 1,240,000 1,150,000 Miscellaneous 733,742 694,045 1,249,747 1,045,500 Total $40,929,754 $45,716,572 $48,290,072 $49,993,629 Expenses General Government $6,573,414 $6,791,423 $7,743,741 $8,562,138 Public Safety 18,633,808 20,320,040 25,115,903 25,727,540 Public Environment 1,926,603 2,278,233 3,169,207 3,118,351 Parks & Recreation 2,577,796 3,149,873 3,904,478 3,811,918 Cultural 1,144,684 1,277,826 1,416,603 1,481,722 Internal Service 7,169,922 7,859,785 9,094,317 9,472,393 Misc & Projects 2,218,615 1,138,805 587,936 415,666 Total $40,244,842 $42,815,984 $51,032,185 $52,589,778 Change in Fund Balance $684,912 $2,900,588 -$2,730,113 -$2,596,149 36 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2024-25 Budget are expected to increase 3.5% from the FY 2023-24 year-end estimate. The largest contributor to this increase will be from property and sales taxes. Expenses: The overall FY 2024-25 Budget increased 3.1% from the FY 2023-24 year-end estimates. This includes wage increases of 3.5% across the board as well as a 2% merit for non-public safety and a step increase for public safety. 37 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Taxes 32,627,390 35,018,000 33,739,050 35,409,397 Franchises 2,519,642 2,795,000 2,530,917 2,630,000 Permits & Licenses 2,077,758 1,428,420 2,500,092 2,065,700 Fees 1,983,521 1,702,160 2,208,969 2,006,139 Fines 451,884 405,980 357,655 357,840 Inter-jurisdictional 1,156,824 1,196,684 1,258,806 1,843,533 Inter-Fund Transfers 3,156,639 4,493,340 3,204,837 3,485,520 Investment Income 1,049,319 1,200,000 1,240,000 1,150,000 Miscellaneous 695,855 437,407 1,249,747 1,045,500 45,718,832 48,676,991 48,290,072 49,993,629 NONDEPARTMENTAL 2,570,624 2,033,527 1,769,303 2,276,771 CITY COUNCIL 119,977 151,565 133,658 136,639 CITY MANAGER 1,271,469 993,260 1,132,477 1,016,690 MUNICIPAL COURT 414,255 447,441 436,772 441,911 CUSTOMER RELATIONS-311 130,382 138,257 149,811 152,771 PLANNING & ZONING 339,309 450,686 447,066 437,608 LEGAL SERVICES 69,233 90,000 110,000 90,000 ECONOMIC DEVELOPMENT - 1,548,032 1,500,897 1,724,639 CITY SECRETARY 199,000 267,971 252,750 270,115 PUBLIC AFFAIRS 612,058 674,787 636,504 648,161 ENGINEERING 1,059,905 1,371,896 1,174,723 1,366,833 6,786,213 8,167,422 7,743,961 8,562,138 POLICE 10,965,927 13,904,627 14,063,656 13,602,271 FIRE & RESCUE 7,756,540 8,385,016 9,195,191 10,085,401 INSPECTIONS 1,141,246 1,370,411 1,304,153 1,489,339 NEIGHBORHOOD SERVICES 456,325 528,388 552,902 550,529 20,320,040 24,188,442 25,115,903 25,727,540 FINANCIAL SUMMARY REVENUE SUMMARY TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT TOTAL GENERAL GOVERNMENT PUBLIC SAFETY TOTAL PUBLIC SAFETY 38 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED STREETS 2,278,233 3,373,851 3,169,207 3,118,351 2,278,233 3,373,851 3,169,207 3,118,351 PARKS 2,064,223 2,384,461 2,604,342 2,502,218 POOLS 562,064 594,552 621,552 665,023 COMMUNITY/CIVIC CENTER 523,587 576,841 678,410 644,677 3,149,873 3,555,854 3,904,304 3,811,918 CULTURAL LIBRARY 1,277,826 1,386,218 1,416,603 1,481,772 1,277,826 1,386,218 1,416,603 1,481,772 INFORMATION TECHNOLOGY 2,884,164 3,382,118 3,369,223 3,839,385 HUMAN RESOURCES 750,340 914,880 876,100 886,330 FINANCE 729,239 792,929 767,960 840,226 PURCHASING & ASSET MANAGEMENT 282,935 328,466 248,874 319,063 FLEET SERVICE 1,212,819 1,513,007 1,648,933 1,476,571 BUILDING MAINTENANCE 2,000,288 2,062,642 2,183,182 2,110,818 7,859,785 8,994,042 9,094,272 9,472,393 PROJECTS 850,204 1,250,000 250,000 - CITIZENS ASSISTANCE 288,081 317,666 335,936 322,666 COURT RESTRICTED FUNDS 521 10,000 2,000 93,000 1,138,805 1,577,666 587,936 415,666 42,810,774 51,243,495 51,032,185 52,589,778 OVER/UNDER 2,908,058 (2,566,504) (2,742,113) (2,596,149) FUNDING FROM RESERVES - (1,288,503) - - BEGINNING FUND BALANCE 12,326,335 15,234,393 15,234,393 12,492,280 ENDING FUND BALANCE 15,234,393 11,379,387 12,492,280 9,896,131 PUBLIC ENVIRONMENT PARKS & RECREATION TOTAL PARKS & RECREATION TOTAL PUBLIC ENVIRONMENT MISCELLANEOUS TOTAL MISCELLANEOUS TOTAL EXPENDITURES TOTAL CULTURAL INTERNAL SERVICE TOTAL INTERNAL SERVICE 39 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Taxes 101-101-411100 Advalorem Tax - Current 18,050,016 19,100,000 19,100,000 20,071,377 101-101-411110 Disable Veterans Assist Pymnt 1,179,232 1,500,000 868,704 800,000 101-101-411200 Advalorem Tax - Delinquent 95,933 50,000 50,000 50,000 101-101-411300 Advalorem Tax - P&I 115,961 100,000 125,000 100,000 101-101-411500 Sales Tax Revenue-General Fund 13,097,900 14,180,000 13,500,000 14,300,000 101-164-411600 Bingo Tax 11 - 13 20 101-164-411700 Mixed Beverage 88,336 88,000 95,333 88,000 Total Taxes 32,627,390 35,018,000 33,739,050 35,409,397 Franchises 101-101-421200 Center Point/Entex Energy 148,373 145,000 150,000 151,000 101-101-421220 City Public Service 1,201,362 1,400,000 1,200,000 1,280,000 101-101-421240 Guadalupe Valley Elec Co-op 550,705 550,000 579,583 580,000 101-101-421250 New Braunfels Utilities 77,522 85,000 78,000 82,000 101-101-421300 Spectrum-State Franchise 294,763 290,000 280,000 288,000 101-101-421460 Direct TV Franchise Fee 21,916 30,000 22,000 24,000 101-101-421480 Other Telecom Franchise 48,036 100,000 22,000 25,000 101-101-421500 Solid Waste Franchise Fee 176,965 195,000 199,333 200,000 2,519,642 2,795,000 2,530,917 2,630,000 Permits & Licenses 101-258-431100 Home Occupation Permit 210 550 550 550 101-258-431101 Bldg Permit - Residential 234,038 320,000 450,000 350,000 101-258-431102 Bldg Permit - Commercial 942,738 350,000 1,125,000 800,000 101-258-431103 Bldg Permit - General 222,436 300,000 220,000 300,000 101-258-431104 Mobile Home Permit 325 400 675 400 101-258-431105 Signs Permit 6,918 5,500 7,200 5,500 101-258-431107 Plumbing Permit 97,177 90,000 115,000 95,000 101-258-431108 Electrical Permit 56,140 65,000 70,000 70,000 101-258-431109 Mechanical Permit 43,700 50,000 63,000 55,000 101-256-431110 Solicitor/Peddler Permit 3,050 2,800 3,000 3,000 101-256-431111 Animal/Pet Permit 100 250 250 250 101-258-431112 Certificate of Occupancy Permit 8,500 9,000 9,000 9,000 101-256-431113 Security Alarm Permit 32,352 35,800 37,917 38,000 101-173-431114 Grading/Clearing Permit 27,229 15,000 45,000 20,000 101-173-431115 Development Permit 274,578 75,000 200,000 200,000 101-257-431117 Fire Permit 26,698 30,000 75,000 40,000 101-164-431118 Alcohol Beverage License 7,290 9,000 8,500 9,000 101-258-431119 Mobile Home License 80 120 - - 1,983,558 1,358,420 2,430,092 1,995,700 Fees 101-152-451000 Municipal Court Fines 334,351 300,000 250,000 250,000 101-152-451001 Texas Motor Carrier Fines 200 - - - Total Franchises Total Permits & Licenses 40 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-152-451002 CVE Out of Service 50 - - - 101-152-451003 Arrest Fee 9,631 9,600 7,500 15,000 101-152-451004 Expunction Fee - 340 - - 101-152-451005 Warrant Fees 42,209 36,000 38,000 36,000 101-152-451006 Officer Jury Fee 131 200 100 200 101-152-451008 Judicial Fee - City 235 240 237 240 101-152-451009 Traffic Fine Costs TTL 3,758 3,600 5,112 3,500 101-152-451010 Juvenile Court Fee 1,958 1,800 2,005 1,800 101-152-451011 Truancy Fees 9,675 9,600 6,500 6,500 101-152-451012 Local Municipal Jury Fund 188 200 200 200 101-152-451013 Technology Fund Fee 9,179 8,400 10,000 8,400 101-152-451014 Security Fee 10,461 9,000 8,000 9,000 101-152-451015 Time Payment Fee - City 3,681 3,000 4,000 3,000 101-152-451016 State Fines 10% Service Fee 20,055 18,000 20,000 18,000 101-152-451017 DPS Payment - Local 3,093 3,000 3,000 3,000 101-152-451018 Child Safety Fee 3,029 3,000 3,000 3,000 101-154-432000 Platting Fees 58,500 54,000 54,000 54,000 101-154-432007 Site Plan Fee 28,000 23,000 40,000 40,000 101-258-432008 Plan Check Fee 636,188 550,000 833,000 550,000 101-460-432009 Tree Mitigation Admin Fee - 15,000 - - 101-154-432011 BOA/Variance Fees 3,500 2,500 1,000 2,500 101-154-432014 Specific Use/Zone Chng Fee 32,100 26,450 40,000 40,000 101-154-432015 Zoning Ltr&Dev Rights 3,450 2,550 2,550 2,550 101-258-432010 Technology Fee - - 20,000 23,000 101-258-432016 Reinspection Fees 241,250 190,000 150,000 190,000 101-259-432017 Swim Pool Inspection Fee 3,630 2,900 2,900 3,000 101-259-431106 Food Establishment Permit 94,200 70,000 70,000 70,000 101-259-432018 Lot Abatement 8,533 6,500 20,000 10,000 101-258-432019 Admin Fee-Inspections 5,900 5,000 4,000 5,000 101-259-432020 Foster Care - 500 500 500 41 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-460-432021 Pool Gate Admission Fee 29,963 22,000 22,000 28,000 101-460-432022 Seasonal Pool Pass Fee 6,430 6,000 6,000 6,000 101-460-432035 Senior Center Memberships 26,997 23,000 25,000 25,000 101-460-432037 Senior Center Meal Fee 36,013 25,000 45,000 40,000 101-257-432046 Fire Re-inspection Fee 445 - 400 300 101-872-432058 Sale of Merchandise-Gov Deals 125,281 60,000 150,000 150,000 101-464-432069 Civic Center Rental Fees 249,392 250,000 301,252 346,440 101-464-432064 Civic Center Ancillary Fees (450) - - - 101-464-432065 North Center Rental Fees 37,306 30,000 30,875 35,506 101-464-432067 Senior Center Rental 8,400 8,400 7,000 8,400 101-464-432068 Community Center Rental Fees 47,606 43,000 48,820 56,143 101-460-432073 Pavilion Rental Fees 27,995 25,000 26,000 26,000 101-460-432074 Equipment Rentals-Parks 55 100 200 200 101-460-432075 Chamber of Commerce Rent 7,800 7,800 11,000 7,800 101-460-432076 Non-Resident SYSA League 10,420 10,000 13,440 12,000 101-464-432077 Cancellation Fees-Event Rental 5,850 3,500 2,265 2,500 101-460-432078 Nonresident User Fee- BVYA 7,510 7,000 7,490 7,000 101-460-432079 BVYA Utility Reimbursement 18,692 15,000 18,000 15,000 101-460-432080 SYSA Utility Reimbursement 7,717 7,500 7,500 7,500 101-460-432081 Lions Futbol Utility Reimbursement 17,540 15,000 15,000 15,000 101-460-432082 Recreation Programs 17,689 10,000 53,000 46,000 101-460-432083 Rec Prgrm-Kickball Leagues 1,625 3,000 5,000 11,000 101-256-432084 Vehicle Impoundment 11,901 12,300 13,000 12,300 101-101-432089 NSF Check Fee 75 - - - 101-101-432088 Notary Fee 42 60 50 50 101-256-432062 Animal Adoption Fee 13,522 11,100 12,000 11,100 101-256-432061 Pet Impoundment Fee 10,227 12,000 10,000 12,000 101-256-432029 Police Reports Fee 5,296 5,000 5,417 5,250 2,298,474 1,966,140 2,431,314 2,234,879 Fines 101-665-432059 Library Fines 12,477 11,000 12,500 5,600 Total Fines 12,477 11,000 12,500 5,600 Fees continued Total Fees 42 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-257-473100 Bexar Co - Fire - 21,077 21,077 21,000 101-257-473101 City of Seguin-Fire Contract 40,547 30,107 37,245 30,000 101-665-473102 Guadalupe Co-Library 217,152 220,000 228,010 228,010 101-665-473104 Library Services-Cibolo 40,000 40,000 40,000 40,000 101-665-473105 Library Services-Selma 25,275 23,000 24,630 24,000 101-256-473108 Dispatch Service-Cibolo 160,000 160,000 160,000 493,023 101-256-473109 School Crossing Guard-Bexar Co 45,333 40,000 48,000 50,000 101-256-473110 School Cross Guard-Guadalupe C 48,157 48,000 49,000 50,000 101-256-473111 School Crossing Guards - Comal 15,405 10,000 16,137 20,000 101-256-473112 School Officer Funding 527,455 567,000 597,207 850,000 101-256-473113 Crime Victim Liaison Agreement 37,500 37,500 37,500 37,500 1,156,824 1,196,684 1,258,806 1,843,533 101-101-480700 Indirect Costs -EMS 216,994 221,334 221,334 232,400 101-101-480701 Indirect Costs -Hotel 69,915 80,265 80,265 82,976 101-101-480002 Transfer from Reserves - 1,288,503 - - 101-101-480705 Interfund Charge-Drainage-5%320,073 265,625 265,625 275,000 101-101-480703 Interfund Charges - Water 1,493,620 1,540,372 1,540,372 1,585,628 101-101-480202 Transfer In - W&S - 4,000 4,000 4,000 101-101-480203 Transfer In - EMS - 4,000 4,000 4,000 101-101-480204 Transfer In - Drainage - 1,000 1,000 1,000 101-101-480706 Interfund Charges-Fleet 513,816 541,358 541,358 691,436 101-101-480702 Interfund Charges-4B 542,221 546,883 546,883 609,080 3,156,639 4,493,340 3,204,837 3,485,520 Fund Transfers Total Fund Transfers Total Inter-Jurisdictional Inter-Jurisdictional 43 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-101-491000 Interest Earned 145,760 200,000 140,000 150,000 101-101-491200 Investment Income 894,187 1,000,000 1,100,000 1,000,000 101-101-491302 Unrealized Gain/Loss-CapOne 9,373 - - - 101-101-497002 Donations-Others 375 - 300 - 101-665-497002 Donations-Public Library 1,976 5,000 5,000 5,000 101-256-497004 Donations-Animal Control 1,795 5,000 2,000 5,000 101-256-497016 Grants-Police, Fire, Gen Fund - - 800 - 101-460-497008 Donations-Senior Center 2,314 1,000 800 800 101-257-497002 Donation-Fire Rescue 150 - - - 101-460-497003 Donation - Veteran's Memorial 1,575 3,000 1,200 1,500 101-460-432001 July 4th Activities 34,050 28,000 20,000 28,000 101-460-432003 Proceeds-Holidazzle 16,070 14,000 11,010 11,000 101-460-432004 Moving on Main 12,000 8,500 9,800 - 101-460-432005 Music, Movies in the Park 8,000 8,000 8,000 8,000 101-460-432006 Cornhole League 2,260 2,000 - - 101-256-497015 LawEnforcemtOfficersStnd&4,107 4,107 10,792 10,000 101-460-432012 Mobile Stage Rental Fees 3,100 1,500 - 1,500 101-101-497000 Misc Income-Gen Fund (5,984) 60,000 60,000 60,000 101-170-432013 Schertz Magazine Advertising 126,194 125,000 125,000 125,000 101-256-497021 Misc Income-Police 6,359 9,000 22,000 9,000 101-665-497000 Misc Income-Library 4,980 6,000 5,000 4,800 101-665-432060 Misc Income-Library Copier 18,790 16,000 19,000 20,000 101-256-497024 Misc Income-Animal Control 1,110 800 900 800 101-359-497000 Misc Income-Streets Dept 37,585 40,000 35,000 40,000 101-460-497000 Misc Income-Parks 408 - 400 - 101-101-497025 Misc Income-TML Ins. Claims 61,595 30,000 55,000 50,000 101-101-497026 Misc Income-TML WC Reimbursmnt 7,829 10,000 20,000 15,000 101-101-497027 Misc Income-Vending Mach 2,556 2,500 2,550 2,600 101-152-497000 Misc Income-Muni Court 400 - 5 - 101-101-497031 Reimbursmnt-Gen Fund - 20,000 - - 101-256-497029 Reimbursmt Police OT-DEA 17,699 33,000 20,000 33,000 101-257-497030 Reimburmnt Fire-Emg Acti-OT 539,697 200,000 1,000,000 800,000 101-665-497033 Reimbursement - Library 7,520 8,000 8,000 8,000 1,963,829 1,840,407 2,682,557 2,389,000 45,718,832 48,678,991 48,290,072 49,993,629 Miscellaneous TOTAL REVENUES Total Miscellaneous 44 DEPARTMENT: 101 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimated Budget Supplies and Equipment $9,148 $9,486 $9,750 $9,000 City Support Services 858,294 1,210,482 303,333 280,000 Utility Services 3,065 0 0 0 Operating Expenses 1,239,330 1,241,253 1,386,474 1,942,853 Fund Charges/Transfers 30,945 19,189 27,757 28,818 Capital Outlay 0 90,215 28,473 0 Total $2,140,783 $2,570,624 $1,755,788 $2,260,671 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 28.8% from the FY 2023-24 year-end estimate due to higher insurance policy rates and is offset by setting the contingency account to $180,000 total. 45 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL City Support Services 101-101-532000 County Appraisal District 280,016 280,000 303,333 280,000 101-101-534005 City Insurance-Commercial 341,582 390,000 405,000 450,000 101-101-534011 Contingencies (19,439) 23,116 - 180,000 101-101-534013 Contingencies-Personnel - 300,000 - 300,000 602,159 993,116 708,333 1,210,000 Utility Services 101-101-533200 Electric Utility Services - - - - - - - - Operations Support 101-101-521702 Postage 9,486 9,000 9,750 9,000 101-101-534021 Equipment Maint - Copiers 124,525 120,000 130,000 130,000 101-101-534017 Electronic Filing Services 3,693 4,500 4,875 4,500 137,704 133,500 144,625 143,500 City Assistance 101-101-534046 Emergency Medical Services 725,514 770,949 770,949 791,273 101-101-532005 Main Street Local Program 25,289 - - - 101-101-532008 Tax Reimbursements/Abatements 905,177 - - - 1,655,981 770,949 770,949 791,273 Professional Services 101-101-534052 State/County Admin Fees 35 100 100 100 101-101-534057 Misc Bank Charges 1,016 980 800 980 101-101-534015 Credit Card Service Fee 60,284 95,000 65,000 75,000 101-101-534016 Credit Cards Fees - AMEX 4,043 12,000 9,750 11,000 65,377 108,080 75,650 87,080 Total City Support Services Total Operations Support Total Professional Services Total City Assistance TOTAL Utility Services 46 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Fund Charges/Transfers 101-101-548008 Transfer Out 9,881 - - - 101-101-548018 Transfer Out- Special Events 147 - - - 101-101-548011 Transfer Out - Drainage - 17,222 17,222 18,283 101-101-548015 Transfer Out - Hist. Committee 9,161 10,535 10,535 10,535 19,189 27,757 27,757 28,818 Capital Outlay 101-101-581008 Land Purchase 90,215 - 28,473 - 90,215 - 28,473 - TOTAL NONDEPARTMENTAL 2,570,624 2,033,402 1,755,788 2,260,671 Total Capital Outlay Total Transfers 47 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Number of ordinances passed 41 40 150 45 Number of resolutions passed 140 140 130 130 Requests for Information 11 11 11 10 Number of Council Meetings 40 40 25 25 Requests for Agenda Items 7 7 10 10 Council on the Go Meetings 1 1 0 0 Council HOA Presidents Meeting 1 1 0 0 Citizens City Council 48 CITY COUNCIL 2021-22 2022-23 2023-24 2024-25 Efficiency Actual Actual Estimate Budget Meeting Attendance rate 95 95 98 98 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel $58,188 $65,991 $69,908 $71,839 Supplies and Equipment 303 322 1,500 1,000 Operating Expenses 40,053 53,664 73,250 77,800 Professional Services 2,150 0 2,000 2,000 Total $100,695 $119,977 $146,658 $152,639 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2024-25 Budget increases 4.1% from the FY 2023-24 year-end estimates for anticipated CPI increases. 49 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Personnel Services 101-150-511110 Regular 26,989 32,189 31,000 30,319 101-150-511240 Allowances 10,705 12,089 11,597 11,519 101-150-511310 FICA-Employer 2,907 3,387 3,387 3,201 Total Personnel Services 40,601 47,665 45,984 45,039 Supplies 101-150-521000 Operating Supplies - 250 250 1,000 101-150-521100 Office Supplies 322 1,250 1,250 - Total Supplies 322 1,500 1,500 1,000 101-150-534049 City Elections 46,775 50,000 50,000 50,000 101-150-534007 Special Events 6,846 10,000 10,000 11,650 53,621 60,000 60,000 61,650 Operations Support 101-150-534027 Memberships-City Use - - 13,000 16,000 101-150-534029 Printing & Binding 43 250 250 150 Total Operations Support 43 250 13,250 16,150 GENERAL GOVERNMENT CITY COUNCIL City Support Services Total City Support Services EXPENDITURES 50 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-150-511606 Uniforms 353 400 424 1,800 101-150-511607 Awards - 1,500 1,500 - 101-150-511610 Memberships 12,944 13,000 1,000 - 101-150-511611 Publications - - - - 101-150-511612 Training/Travel 12,093 17,250 21,000 25,000 25,390 32,150 23,924 26,800 Professional Services 101-150-541017 Other Consl/Prof Services - 10,000 2,000 2,000 Total Professional Services - 10,000 2,000 2,000 119,977 151,565 146,658 152,639 TOTAL CITY COUNCIL Staff Support Total Staff Support 51 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and provides the leadership for implementation of the City Council’s policies to ensure residents, businesses, and visitors receive exceptional City services and that Schertz maintains a high quality of life. The City Manager’s Office facilitates the coordination and implementation of City Council policy direction, provides administration of the organization, and develops methods for the effective and efficient delivery of services to the community. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: Fiscally Sustainable o Oversee the management of the City budget. •Operational Value: Systems Management o Develop strategic plans and systems to meet the many diverse needs of the community. o Develop management systems for efficient and effective use of resources. •Operational Value: Proactive o Respond effectively and timely to City Council requests. •Operational Value: Service Oriented o Oversee special projects and studies commissioned by City Council. o Formulate and submit recommended actions concerning policy issues to City Council. •Operational Value: Engaged Workforce o Recruit, retain, and develop talented staff. Project Focus for FY 2024-25 •Cultivate positive work environment with autonomy, mastery, and purpose. •Uphold the values as outlined in the Strategic Plan. 52 CITY MANAGER ORGANIZATIONAL CHART CITY MANAGER 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget City Manager 1 1 1 1 Deputy City Manager 0 0 1 1 Assistant City Manager 2 2 1 1 Assistant to the City Manager 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 5 5 4 4 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel $1,281,854 $1,268,219 $1,129,517 $1,013,260 Supplies and Equipment 1,192 1,464 1,000 1,470 Operating Expenses 1,333 1,786 1,960 1,960 Professional Services 13,641 0 0 0 Capital Outlay 43,537 0 0 0 Total $1,341,557 $1,271,469 $1,132,477 $1,016,690 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget decreases 10.2% from the FY 2023-24 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position. Mayor & City Council City Manager 53 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-151-511110 Regular 902,513 676,480 735,124 699,353 101-151-511120 Overtime 2,328 283 1,500 347 101-151-511210 Longevity 5,170 4,524 5,601 4,574 101-151-511230 Certification Allowance 1,180 650 350 - 101-151-511240 Allowances 8,462 14,554 22,124 21,448 101-151-511310 FICA - Employer 63,139 52,151 58,499 53,862 101-151-511350 TMRS-Employer 150,860 116,329 128,546 121,961 101-151-511410 Health-Employer 106,067 80,834 129,013 67,653 101-151-511500 Workers' Compensation 2,260 1,120 2,677 1,157 1,241,979 946,925 1,083,434 970,355 Supplies 101-151-521100 Office Supplies 1,437 1,470 1,000 1,470 101-151-521300 Motor Vehicle Supplies 27 - - - 1,464 1,470 1,000 1,470 City Support Services 101-151-534007 Special Events 1,786 2,344 1,960 1,960 Total City Support Services 1,786 2,344 1,960 1,960 GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services Total Personnel Services Total Supplies 54 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-151-511606 Uniforms 1,836 616 1,000 1,000 101-151-511609 Employee Recognition 2,913 4,900 1,733 4,900 101-151-511610 Memberships 4,520 4,200 4,800 4,200 101-151-511611 Publications 497 695 750 695 101-151-511612 Training/Travel 13,354 13,270 19,000 13,270 101-151-511614 Meeting Expenses 3,121 18,840 18,800 18,840 26,241 42,521 46,083 42,905 1,271,469 993,260 1,132,477 1,016,690 TOTAL CITY MANAGER Staff Support Total Staff Support 55 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Municipal Court represents the judicial branch of the City’s government; the Mayor and City Council serve as the executive and legislative branches. The Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of the Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all the court’s papers are accurate, orderly, and complete. The clerk’s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court’s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, driver’s safety course and alcohol violations to the Texas Department of Public Safety. They also assist the Warrant Department and complete all required accounting reports. The prosecutor’s duties include preparing and presenting the State’s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State’s witnesses and requesting dismissal of cases under the appropriate circumstances. Strategic Plan Emphasis •Policy Value: Essential Services o Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. o Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. •Policy Value: Attractive Community o Relocate court session from city hall to council chambers. 56 MUNICIPAL COURT Project focus for FY2024-25 •Implement the use of new technology and other innovative practices to maintain efficiency and security. •Implement Youth Diversion Plan to allow a child the opportunity to complete a plan with realistic and reasonable terms so the child is not formally criminal charged. •Reclassification of positions within the department for changes in assigned responsibilities. ORGANIZATIONAL CHART MUNICIPAL COURT 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Court Administrator 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 2 2 2 2 TOTAL POSITIONS 4 4 4 4 City Manager Assistant City Manager Finance Billing Office Municipal Court 57 MUNICIPAL COURT PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Traffic Citations Filed 3,290 1,794 1,327 900 State Law Citations Filed 1,003 600 450 300 Municipal Ordinances Filed 270 195 126 60 2021-22 2022-23 2023-24 2024-25 Efficiency Actual Actual Estimate Budget Cases Disposed 2,485 2,080 1,675 1,270 Charges Processed per Clerk 827 693 453 215 2021-22 2022-23 2023-24 2024-25 Effectiveness Actual Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% 33% 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $323,061 $349,992 $363,272 $366,251 Supplies and Equipment 3,152 1,428 1,500 1,500 Operating Expenses 2,063 1,752 3,500 5,660 Professional Services 41,404 59,061 66,000 66,000 Repair and Maintenance 2,714 2,022 2,500 2,500 Total $372,394 $414,254 $436,772 $441,911 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increased 1.2% from FY 2023-24 year-end estimates for the proposed wage adjustments. 58 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-152-511110 Regular 223,543 237,588 229,752 237,560 101-152-511120 Overtime 1,211 958 1,000 958 101-152-511210 Longevity 9,635 10,247 10,298 10,223 101-152-511230 Certification Allowance 2,830 2,471 1,872 1,436 101-152-511310 FICA - Employer 17,441 19,115 18,584 19,032 101-152-511350 TMRS-Employer 38,803 41,907 40,835 41,982 101-152-511410 Health-Employer 50,711 52,184 53,431 47,751 101-152-511500 Workers' Compensation 565 411 600 409 344,739 364,881 356,372 359,351 Supplies 101-152-521000 Operating Supplies - CVE - - - - 101-152-521100 Office Supplies 1,428 1,500 1,500 1,500 1,428 1,500 1,500 1,500 Operations Support 101-152-534007 Special Events 664 1,000 500 1,000 101-152-534055 Court/Jury Cost 756 2,160 1,000 2,160 101-152-534029 Printing & Binding 331 1,012 1,500 2,000 1,752 4,172 3,000 5,160 Total Operations Support GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services Total Personnel Services Total Supplies 59 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-152-511606 Uniforms 449 600 600 600 101-152-511610 Memberships 670 800 800 800 101-152-511611 Publications 468 - - - 101-152-511612 Training/Travel 2,745 4,000 4,000 4,000 101-152-511614 Meeting Expenses 921 1,500 1,500 1,500 5,253 6,900 6,900 6,900 101-152-541011 Judges Services 32,050 32,488 36,000 36,000 101-152-541018 Prosecutor Services 27,011 30,000 30,000 30,000 101-152-534051 Interpreter Services - 500 500 500 59,061 62,988 66,500 66,500 101-152-551076 Other Maintenance Agreements 2,022 2,500 2,500 2,500 2,022 2,500 2,500 2,500 101-152-521708 Furniture & Fixtures - 4,500 - - - 4,500 - - 414,255 447,441 436,772 441,911 Total Staff Support Maintenance Services Staff Support TOTAL MUNICIPAL COURT Professional Services Total Professional Services Operating Equipment Total Maintenance Services Total Operating Equipment 60 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, streetlights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS FOR FY 2024-25 Strategic Plan Emphasis •City Goal: Sense of Community o Increase easy public access to city services and information o Reduce or eliminate abandoned or misrouted calls or inquiries o Communicate consistent, accurate, and timely information about city services, programs, and events to all callers and online inquires •City Goal: Safe and Livable Community o Provide an easy and quick way to report issues across the city to ensure public roads, sidewalks, parks, buildings, etc. are maintained and remain attractive and safe for residents/visitors. Project focus for FY 2024-25 •Continue to promote the Keep It Nice Schertz campaign to encourage residents to be the eyes and ears of the city and report any issues they may see across the city •Develop and implement a program for text message communication to enhance customer service. •Continue training and development for staff to strengthen knowledge on all government functions and leadership Accomplishments for FY 2023-24 •Updated the 311/Customer web page for ease of use and access for residents to ask questions and submit issue or complaint inquiries •Updated and added to the Frequently Asked Questions page on the website to provide easier access to general information 61 CUSTOMER RELATIONS/311 ORGANIZATIONAL CHART CUSTOMER RELATIONS/311 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Customer Relations/311 Rep 2 2 2 2 Customer Relations/311 Rep (PT) 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Work Orders (initiated for other depts.) 554 566 550 600 Customer Care Inquiries (online) 1,762 1,579 1,650 1,700 Calls Received 16,395 12,153 14,555 16,000 Calls Not Answered 1,182 962 1,000 800 Average Calls Per Day Received 68 49 58 64 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel $118,327 $130,168 $149,336 $152,621 Supplies and Equipment 73 214 475 150 Total $118,399 $130,382 $149,811 $152,771 City Manager Assistant City Manager Public Affairs Customer Relations/311 62 CUSTOMER RELATIONS/311 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 2.0% from the FY 2023-24 year end estimates caused by the wage adjustments with no other changes to operation. 63 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-153-511110 Regular 93,792 98,812 103,782 103,919 101-153-511120 Overtime 333 263 263 293 101-153-511210 Longevity 2,627 2,903 2,926 3,366 101-153-511230 Certification Allowance 150 - - 1,149 101-153-511310 FICA - Employer 7,310 7,792 8,183 8,307 101-153-511350 TMRS - Employer 15,864 17,017 17,982 18,253 101-153-511410 Health - Employer 9,587 10,278 15,399 15,955 101-153-511500 Workers Compensation 238 167 251 179 129,900 137,232 148,786 151,421 Supplies 101-153-521100 Office Supplies 214 125 125 150 214 125 125 150 101-153-511606 Uniforms - 200 200 200 101-153-511612 Training/Travel 268 350 350 1,000 268 550 550 1,200 Operating Equipment 101-153-521708 Furniture & Fixtures - 350 350 - - 350 350 - 130,382 138,257 149,811 152,771 GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services Total Operating Equipment TOTAL CUSTOMER RELATIONS-311 Total Personnel Services Total Supplies Staff Support Total Staff Support 64 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures quality development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations. The Division also researches and develops long-range plans and goals to help guide the future of our city; and creates development codes to tailor our regulations around citizen, businesses, and developer needs and city goals for a high quality of life and attractive community. The Division frequently collaborates with other departments within the city, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to provide guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS FOR FY2024-25 Strategic Plan Emphasis Operational Value: Service Oriented, Systems Management, Engaged Workforce, Innovative, Proactive •Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. •Continue to do proactive updates to the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city’s webpage. •Continue to proactively provide regular updates to the website feature “What’s Developing in Schertz” to ensure residents are provided information on current development projects within the city. •Continue to improve CityView to assist applicants and staff in order to provide timely reviews and convey information clearly. •Promote staff development including continued education, cross training, and department integration to provide outstanding customer service and provide staff with growth opportunities. 65 PLANNING & ZONING •Foster collaborations in regional planning efforts and increase participation in regional organizations/groups. Policy Value: Safe Community, High Quality of Life, Attractive Community •Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents, make the development process more efficient and effective and ensure a properly planned safe community. •Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long-range goals of Randolph AFB. ACCOMPLISHMENTS Operational Value: Service Oriented •Completed a redesign of the website feature, “What’s Developing in Schertz”, to provide information on active public hearings, new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. Operational Value: Engaged Workforce •Through continued education and training, one Planner on staff became a member of the American Institute of Carried Planners, a professional certification earned through the American Planning Association. Policy Value: Safe Community, High Quality of Life, Attractive Community, Innovative, Proactive •Received the 2023 Certificate of Achievement for Planning Excellence by the American Planning Association – Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the tenth year in a row. •Completed the Comprehensive Land Plan update for the City, which will shape the future of Schertz to meet the desires, goals and core service policy values of the residents •Completed UDC amendments in relation to Article 3 Section 21.3.3 Planning and Zoning Commission Article 5 Section 21.5.2 Zoning Districts Established, Article 5 Section 21.5.4 Zoning Change/Zoning Map Amendment, Article 5 Section 21.5.5 Statement of Purpose, Article 5 Section 21.5.7 Dimensional and Design Standards, Article 5 Section 21.5.8 Permitted Use Table, Article 8 Section 21.8.4 Home Occupations , Article 9 Section 21.9.7 Landscaping, Article 9 Section 21.9.9 Tree Mitigation, Article 14 Section 21.14.3 Additional Design Standards, and Article16 Definitions 66 PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Planning Manager 1 1 1 1 Senior Planner 1 1 1 1 Planner 2 2 2 2 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Plats 32 33 32 32 Site Plans and Master Plan 18 18 30 30 Variances/Waivers 5 4 2 5 Zone Changes and Specific Use Permits 15 14 23 23 UDC/ Comp. Plan Revisions 5 2 10 5 Annexation 4 0 1 4 2021-22 2022-23 2023-24 2024-25 Budget - Revenue Actual Actual Estimate Budget City Manager Deputy City Manager Planning and Community Development Planning & Zoning Inspections Neighborhood Services 67 PLANNING & ZONING Platting Fees $55,250 $58,500 $54,000 $54,000 Site Plan Fees 23,000 28,000 40,000 40,000 BOA/ Variance Fees 3,500 3,500 1,000 2,500 Specific Use/Zone Change Fee 37,250 32,100 40,000 40,000 Zoning Letter & Develop Rights 4,800 3,450 2,550 2,550 Total Revenue $123,800 $125,550 $137,550 $139,050 2021-22 2022-23 2023-24 2024-25 Budget - Expenses Actual Actual Estimate Budget Personnel Services $220,463 $332,999 $417,464 $434,958 Supplies and Equipment 10,116 6,258 2,100 2,300 Operating Expenses 0 62 250 250 Professional Services 75 -10 100 100 Fund Charges/Transfers 400,000 0 0 0 Capital Outlay 0 0 27,152 0 Total $630,653 339,309 $447,066 $437,608 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget decreases by 2.1% from the FY 2023-24 year end estimate. Increase in personnel expenditures is offset by less capital outlay. 68 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES Personnel Services 101-154-511110 Regular 212,457 283,543 267,393 274,755 101-154-511120 Overtime 4,256 6,377 6,377 6,408 101-154-511210 Longevity 1,165 1,290 1,398 1,592 101-154-511230 Certification Allowance 1,505 2,241 2,880 2,241 101-154-511310 FICA - Employer 16,450 22,445 21,271 21,797 101-154-511350 TMRS - Employer 37,601 49,019 46,740 47,896 101-154-511410 Health - Employer 34,344 46,349 42,744 40,811 101-154-511500 Workers Compensation 529 472 561 458 308,305 411,736 389,364 395,958 Supplies 101-154-521000 Operating Supplies 541 650 650 650 101-154-521100 Office Supplies 1,176 1,200 800 1,200 101-154-521600 Equipment Supplies 41 200 200 - 101-154-521701 Computer Fees & Licenses 4,200 - - - 5,958 2,050 1,650 1,850 101-154-534029 Printing & Binding 62 250 250 250 62 250 250 250 Total Operations Support GENERAL GOVERNMENT PLANNING AND ZONING Total Personnel Services Total Supplies Operations Support 69 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-154-511606 Uniforms 826 850 850 850 101-154-511610 Memberships 1,543 2,550 2,550 2,950 101-154-511611 Publications - 500 500 500 101-154-511612 Training/Travel Staff 19,901 24,000 20,000 26,500 101-154-511613 Training/Travel Commission 1,933 7,500 3,500 7,500 101-154-511614 Meeting Expenses 490 700 700 700 24,694 36,100 28,100 39,000 101-154-541019 State/County Admin Fees (10) 100 100 100 (10) 100 100 100 101-154-548010 Transfer Out - Capital Project - - - - - - - - 101-154-581012 Vehicles & Accs Over $5K - - 27,152 - - - 27,152 - 101-154-521708 Furniture & Fixtures 300 450 450 450 300 450 450 450 339,309 450,686 447,066 437,608 TOTAL PLANNING & ZONING Staff Support Total Staff Support Professional Services Total Professional Services Operating Equipment Total Operating Equipment Fund Charges/Transfers Total Fund Charges/Transfers Capital Outlay Total Capital Outlay 70 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to the City Council and City Council’s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES •To provide expert legal counsel on proposed ordinances. •To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. •To represent the City in litigation. •Prepare legal documents for City contracts and agreements. •To provide counsel on strategic issues that will be of the most benefit to the City. 71 LEGAL SERVICES ORGANIZATIONAL CHART Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Operations Expenses $11,341 $9,821 $10,000 $10,000 Professional Services 99,376 59,412 100,000 80,000 Total $110,717 $69,233 $110,000 $90,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget is $20,000 lower then the FY 2023-24 year end estimate. The level of legal services used in FY 2023-24 is not expected to continue in FY 2024-25. Mayor & City Council Legal Services 72 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 101-155-534024 Advertising/Legal Notices 9,821 10,000 10,000 10,000 9,821 10,000 10,000 10,000 Professional Services 101-155-541012 Legal Services 59,412 80,000 100,000 80,000 59,412 80,000 100,000 80,000 TOTAL LEGAL SERVICES 69,233 90,000 110,000 90,000 Total Operations Support Total Professional Services 73 DEPARTMENT: 156 ECONOMIC DEVELOPMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Economic Development Corporation helps to provide a supportive tax base, generate investment and improve quality of life. The City and the Corporation share many of the same objectives with a focus on infrastructure and the Corporation’s mission statement reflects their purpose to strategically strengthen the Schertz economy by attracting and retaining businesses, investing in infrastructure, and promoting and enhancing the quality of life for residents and businesses through innovative measures, creating a sustainable and vibrant community. The department consists of four personnel and assists with the needs of 1,100 businesses and stakeholders. GOALS FOR FY 2024-25 •The Economic Development Corporation’s goals have been established by the Board of Directors this year to reflect a new focus. Strategic Plan Emphasis •Policy Value: Promote Economic Development o Provide supportive tax base to balance increasing residential growth. o Generate investments in undeveloped areas and improve quality of life. o Promote economic development opportunities for high valued employers of all sizes. o Conduct incentive application analysis and engage in business recruitment. Project focus for FY 2024-25 •Improve Economic Prosperity through Quality Developments, providing jobs that provide a High Quality of Life. •Endorse programs to benefit small business •Participating in 2 infrastructure projects that will provide Essential Services. •Lead a discussion by participating with businesses to explore innovative ways in which the company can conserve natural resources. •Engage public utilities to assist business success. •Participate in 6 events to attract new businesses to the city. 74 ECONOMIC DEVELOPMENT ORGANIZATIONAL CHART ECONOMIC DEVELOPMENT 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Executive Director 1 1 1 1 Deputy Director 1 1 1 1 Business Engagement Manager 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $0 $0 $367,056 $524,639 City Supported Services 0 0 1,133,841 1,200,000 Total $0 $0 $1,500,897 $1,724,639 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increased 14.9% from FY 2023-24 year-end estimates for the proposed ECI wage adjustments and additional contributions to the TIRZ. City Council Economic Development Board City Manager Deputy City Manager Schertz Economic Development Corporation 75 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 101-156-511110 Regular - 367,466 292,190 386,304 101-156-511120 Overtime -- 1,600 - 101-156-511210 Longevity - 370 160 540 101-156-511230 Certification Allowance - 15,607 - - 101-156-511310 FICA - Employer - 29,333 22,365 29,594 101-156-511350 TMRS - Employer - 64,064 49,144 65,028 101-156-511410 Health - Employer - 20,588 993 42,564 101-156-511500 Workers Compensation -604 604 609 - 498,032 367,056 524,639 City Assistance 101-156-532005 Main Street Local Program - 50,000 53,083 50,000 101-156-532008 Tax Reimbursements/Abatements -1,000,000 1,080,758 1,150,000 - 1,050,000 1,133,841 1,200,000 TOTAL ECONOMIC DEVELOPMENT - 1,548,032 1,500,897 1,724,639 Total Personnel Services Total City Assistance 76 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary’s Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary’s Office, including election administration, alcohol beverage permits, record management and preservation and Council Services. The City Secretary’s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES FOR FY 2024-2025 Strategic Plan Emphasis • Operational Value: Systems Management o The goals and objectives of the City Secretary’s Department for the fiscal year 2024-2025 are to provide the following services with greater transparency and efficiency for the Mayor, City Council, City Staff, and the residents of Schertz. • Operational Value: Innovative o Creating new processes for records governance to ensure minimum compliance with state statutes as they relate to records management and the Texas Public Information Act. o Creating a new system for the management and administration of Ordinances and Resolutions. o Creating new systems for managing alcohol permits and volunteers on boards, commissions, and committees. 77 CITY SECRETARY Project focus for FY 2024-2025 •Work with the part-time Records Management Coordinator to create and implement standardized records management processes to meet standards set forth by state statute. This position will provide processes and related training for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. The role of this position is to ensure compliance, increase transparency, and mitigate legal risk for the City. •Automate the Public Information requests using a new software platform. This will enhance transparency, increase efficiency for retrieving and compiling responsive documentation, tracking requests, and minimize legal risk by ensuring quality responses and maintaining compliance. •Create a new database for better management of Ordinances and resolutions to ensure accurate assignment and description. This will greatly enhance the ability to research documented changes to city governance documents. •Create new database for issuance and monitoring of Alcohol permits for businesses. This will greatly enhance the tracking of permits issued for businesses, provide an automated process for sending renewals and invoices, and ensure greater compliance. •Create a new database for the management of the City of Schertz Boards and Commissions. This will provide the Board Bylaws, and Board Member documents such as application materials, training certificates, appointment and reappointment data, contact information. •Document processes for Election administration to ensure transparency, compliance, and consistency across three counties. •Create an On-Boarding Program for newly elected Councilmembers. ORGANIZATIONAL CHART 78 CITY SECRETARY CITY SECRETARY 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget City Secretary 1 1 1 1 Deputy City Secretary 1 1 1 1 Records Management Coordinator (P/T) 0 0 1 1 TOTAL POSITIONS 2 2 3 3 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload Actual Actual Estimated Budget Ordinances Passed and 61 61 150 70 Processed Resolutions Passed and 130 142 140 150 Processed Council Meetings Attended 39 39 30 25 Open Records 571 600 700 750 2021-22 2022-23 2023-24 2024-25 Efficiency Actual Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 80% 95% 95% Documents completed, signed, scanned within 48 hours of council approval 98% 85% 95% 95% Council meeting minutes transcribed within 48 hours following Council meeting 98% 85% 95 % 95% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 100% Alcohol permits processed within the month of expiration 97% 85% 90% 95% 79 CITY SECRETARY 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimated Budget Personnel Services $214,531 $195,205 $219,390 $235,291 Supplies and Equipment 1,347 1,947 3,040 2,870 Operating Expenses 5,248 1,848 30,320 31,954 Total $221,126 $199,000 $252,750 $270,115 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 6.9% from the FY 2023-24 year-end estimate from the anticipated wage adjustments and full year funding of the Classification & Compensation Study implementation results. 80 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 101-164-511110 Regular 141,652 171,386 160,163 173,620 101-164-511120 Overtime 85 - - - 101-164-511210 Longevity 2,158 600 620 840 101-164-511230 Certification Allowance 600 575 600 575 101-164-511310 FICA - Employer 10,500 13,199 12,346 13,387 101-164-511350 TMRS - Employer 20,541 28,826 27,128 29,417 101-164-511410 Health - Employer 10,702 11,113 11,515 9,664 101-164-511500 Workers Compensation 395 284 418 288 186,633 225,983 212,790 227,791 Supplies 101-164-521100 Office Supplies 1,567 1,700 1,700 1,870 1,567 1,700 1,700 1,870 City Support Services 101-164-534030 Records Management 1,619 31,804 30,170 31,804 1,619 31,804 30,170 31,804 Operations Support 101-164-534000 Advertising 100 - - - 101-164-534029 Printing & Binding 129 150 150 150 101-164-511605 Temporary Empl. Services 4,444 - - - 4,673 150 150 150 Staff Support 101-164-511606 Uniforms 351 500 500 700 101-164-511610 Memberships 310 1,400 700 1,400 101-164-511611 Publications 687 500 500 500 101-164-511612 Training/Travel 2,781 4,900 4,900 4,900 4,129 7,300 6,600 7,500 Operating Equipment 101-164-521710 Computer & Periphe. LESS $500 380 1,034 1,340 1,000 380 1,034 1,340 1,000 Total Operating Equipment Total Staff Support Total Personnel Services Total Supplies Total City Support Services Total Operations Support 81 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED TOTAL CITY SECRETARY 199,000 267,971 252,750 270,115 82 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department is responsible for establishing and maintaining internal and external communications with Schertz residents and city employees. Emphasis is placed on engaging with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government. Public Affairs accomplishes this through Schertz Magazine, use of social media, advertising, production of city videos, media relations, City Headlines, and Schertz.com website. The department also captures photos/video of City events and activities, designs City marketing materials, social media/print graphics, logos, etc., and maintains the Schertz brand to ensure consistency and promote a positive public perception of the city. Public Affairs publishes Schertz Magazine monthly with 16,000 copies printed; including 15,000+ direct mailed to households in Schertz and over 500 distributed to local businesses. The magazine is the number one source of information for Schertz residents according to the past three citizen surveys. The department serves an internal audience of over 400 employees, elected and appointed officials, as well as an estimated city population of 44,000+. Operations of 311/Customer Care are maintained under the umbrella of Public Affairs. GOALS FOR FY 2024-25 Strategic Plan Emphasis •City Goal: Sustainable Government o Implement initiatives to increase transparency in government processes and decision-making, ensuring that residents have access to accurate and timely information about city operations, policies, and initiatives. o Provide residents with accessible avenues to voice their concerns, suggestions, and feedback, and ensure timely responses and follow- up actions to demonstrate our commitment to listening and responsiveness. •City Goal: Sense of Community o Develop and execute comprehensive engagement strategies to foster meaningful interactions between the city and its residents, promoting active participation in civic activities, events, and initiatives 83 PUBLIC AFFAIRS Project focus for FY 2024-25 •Evaluate where and how the city’s communications and engagement resources, processes, strategies and materials may need to be improved or enhanced for better community stakeholder awareness and engagement. •Launch promotional Library video highlighting various services and programs happening yearly at Schertz Public Library. •Implement new technology to increase awareness and foster community engagement. •Implement the Strategic Communication Plan. •Implement a comprehensive CIP campaign aimed at increasing awareness of city projects/improvements gaining favorable opinions towards the city. Accomplishments for FY 2023-24 •Launched the newly redesigned Schertz.com website which aims to enhance resident awareness and understanding of city government activities. •Executed the 2023 Citizen Satisfaction Survey. •Implemented a comprehensive recruitment campaign in conjunction with HR which yielded a lower vacancy rate across the city. •Launched new video series, “Now You Know”, to share insights and a behind the scenes look at Schertz government operations. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Customer Relations/311 84 PUBLIC AFFAIRS PUBLIC AFFAIRS 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Public Affairs Director 1 1 1 1 Communications Manager 1 1 1 1 Marketing and Communications Specialist 1 1 1 1 Administrative Assistant 1 1 0 0 TOTAL POSITIONS 4 4 3 3 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Measures Actual Actual Estimate Budget News Items Created 158 75 125 150 Marketing Materials Produced 134 771 850 800 Number of publications including e-newsletters produced 67 67 68 68 Social Media Posts (City accounts) 1,080 914 975 975 Social Media Posts (Parks account) 386 595 675 0 2021-22 2022-23 2023-24 2024-25 Effectiveness Actual Actual Estimate Budget Schertz Magazine Ad revenue 147,192 125,668 125,000 125,000 City social media fans (Instagram/FB) 14,797 16,252 17,800 19,500 Facebook Reach (city account) 92,800 252,100 400,000 400,000 Instagram Reach (city account) 93,300 56,900 30,000 50,000 Schertz.com sessions 737,251 566,111 700,000 700,000 Percentage open rate for e-newsletter 43% 49% 56% 60% Percentage click rate for e-newsletter 2% 2% 3% 4% 85 PUBLIC AFFAIRS 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $333,461 $338,316 $361,149 $370,063 Supplies and Equipment 57,192 59,148 59,737 59,900 Operating Expenses 142,484 125,005 125,100 132,948 Professional Services 99,656 89,589 90,768 85,250 Total $632,793 $612,058 $636.754 $648,161 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 1.8% from the FY 2023-24 year-end estimates. The increase is caused by the anticipated wage adjustments. 86 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 101-170-511110 Regular 232,590 266,952 246,208 258,027 101-170-511120 Overtime 679 1,035 1,500 1,266 101-170-511210 Longevity 5,324 5,789 2,722 2,955 101-170-511230 Certification Allowance - - - - 101-170-511310 FICA - Employer 17,590 20,925 19,158 20,052 101-170-511350 TMRS-Employer 38,365 45,700 42,097 44,063 101-170-511410 Health-Employer 32,444 36,488 37,553 32,221 101-170-511500 Workers' Compensation 918 448 675 429 Total Personnel Services 327,910 377,337 349,913 359,013 Supplies 101-170-521000 Operating Supplies 253 75 75 - 101-170-521100 Office Supplies 608 625 625 650 Total Supplies 861 700 700 650 City Support Services 101-170-534043 Other Events - - - 1,000 Total City Support Services - - - 1,000 Operations Support 101-170-521702 Postage 11,734 15,470 10,000 10,000 101-170-534000 Advertising 8,269 11,800 10,200 13,400 101-170-534029 Printing & Binding 23,340 26,250 25,000 26,750 101-170-534027 Memberships- Organizations 210 375 375 1,220 101-170-534002 Business Meetings/Networking 511 500 500 578 Total Operations Support 44,063 54,395 46,075 51,948 Staff Support 101-170-511606 Uniforms 161 200 200 250 101-170-511610 Memberships - 125 250 - 101-170-511611 Publications - 50 50 50 101-170-511612 Training/Travel 9,572 11,325 10,136 10,050 101-170-511614 Meeting Expenses 671 630 600 700 Total Staff Support 10,405 12,330 11,236 11,050 87 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Professional Services 101-170-541017 Other/Consl/Prof Services 30,646 29,500 30,000 25,400 101-170-541016 Prof Services-Writers/Photogr 9,739 11,600 12,000 9,850 101-170-534028 Magazine-Printing 92,676 90,000 89,025 90,000 101-170-541005 Design Services 49,204 50,000 48,768 50,000 101-170-521704 Magazine-Postage 45,125 48,000 48,000 48,000 Total Professional Services 227,391 229,100 227,793 223,250 Operating Equipment 101-170-521708 Furniture & Fixtures 1,236 300 299 500 101-170-521712 Operating Equipment 192 750 738 750 Total Operating Equipment 1,428 1,050 1,037 1,250 TOTAL PUBLIC AFFAIRS 612,058 674,912 636,754 648,161 88 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. The Engineering Department collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to develop and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure – both privately and publicly constructed – follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department creates and maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. TSAC is a Commission that hears input from citizens about traffic and transportation safety concerns; considers transportation issues; and makes recommendations to City Council regarding traffic and transportation safety and other related matters throughout the City. 89 ENGINEERING GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: Essential Services and Safe Community o Assists with the updating of capital improvement plans and prioritizations of projects to plan for and accommodate future community needs. o Provides technical expertise to plan, prioritize, manage; and construct critical infrastructure projects for water, wastewater, drainage, and roadways to provide quality basic services for residents’ current and future needs. o Create, maintain; and update as needed standard construction details, technical specifications, and design guidelines to create a well built and well-planned environment. o Inspect infrastructure projects to ensure compliance with the standard construction details, technical specifications, codes and design guidelines. •Policy Value: Attractive Community and High Quality of Life o Create and update a Pavement Preservation Program (called “SPAM”) to repair and maintain city roadways in good condition. o Provide technical assistance for implementing repairs and construction of new safety features like crosswalks for pedestrians. o Assist with the planning of new multi-use paths and hike and bike trails. Manage and inspect the construction of new multi-use paths and hike and bike trails. Project focus for FY 2024-25 •Update and improve standard construction details, technical specifications, and design guidelines. •Support development and implementation of comprehensive Capital Improvement Program including water, wastewater, drainage, and roadway projects. •Continue positive progression and completion of capital improvement projects. •Complete update of roadway capital recover plan and fee update. •Continue to provide efficient, clear review of construction plans and other development submittals. •Continue promotion of efficacy of TSAC activities and actions. •Continuing successful partnership with TxDOT for projects. 90 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget City Engineer 1 1 1 1 Engineer 3 3 4 4 Senior Graduate Engineer 1 1 1 1 Graduate Engineer 1 1 1 1 Engineering Inspector 2 2 3 3 TOTAL POSITIONS 8 8 10 10 City Manager Assistant City Manager Development Engineering 91 ENGINEERING PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Capital Improvement Projects (number active includes design and/or construction contract) 17 22 15 13 Number of Non-Construction Plan Reviews (includes master plans, plats, site plans, etc.) 50 51 62 62 Residential Subdivision Construction – number of projects (completed projects) 4 11 9 12 Number of Miles of Public Infrastructure Added (residential) 12.01 24.45 12.20 16.40 Residential Subdivision Construction – dollar value of public improvements (completed projects, -- cost data no longer attainable per state law changes) $6.0 million $27.4 million -- -- Commercial Subdivision Construction – number of projects (completed projects) 2 7 8 10 Number of Miles of Public Infrastructure Added (commercial) 1.40 2.29 3.20 2.82 Commercial Subdivision Construction – dollar value of public improvements (completed projects, -- cost data no longer attainable per state law changes) $4.1 million $2.7 million -- -- 92 ENGINEERING 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $858,403 $995,485 $1,034,609 $1,245,933 Supplies and Equipment 2,691 12,175 5,800 5,700 Utility Services 6,286 7,528 8,000 8,500 Operating Expenses 31 62 945 800 Professional Services 36,885 49,865 50,000 50,000 Capital Outlay 0 0 75,414 56,000 Total $904,296 $1,065115 $1,174,768 $1,366,933 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Engineering Budget increased 16.4% from the FY 2023-24 year end estimates for filling multiple position vacancies and planned wage increases. 93 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES ENGINEERING Personnel Services 101-173-511110 Regular 670,306 885,167 686,575 858,016 101-173-511120 Overtime 1,766 750 3,500 3,900 101-173-511210 Longevity 8,827 11,941 7,084 7,751 101-173-511230 Certification Allowance 2,504 14,169 925 1,120 101-173-511310 FICA - Employer 50,178 69,841 53,403 66,577 101-173-511350 TMRS-Employer 113,496 152,531 117,348 146,296 101-173-511410 Health-Employer 111,628 150,534 134,491 139,550 101-173-511500 Workers' Compensation 6,247 3,183 6,613 3,023 964,953 1,288,116 1,009,939 1,226,233 Supplies 101-173-521000 Operating Supplies 2,308 1,000 1,000 1,000 101-173-521100 Office Supplies 815 1,000 1,250 1,750 101-173-521300 Motor Vehicle Supplies 549 1,400 2,500 1,400 3,672 3,400 4,750 4,150 101-173-533500 Vehicle Fuel 7,528 8,000 8,000 8,500 7,528 8,000 8,000 8,500 101-173-521702 Postage 36 50 50 50 101-173-534029 Printing & Binding 62 360 900 700 101-173-511605 Temp Employee Services 15,956 - 7,000 - 101-173-534027 Memberships-City Use - - 45 100 16,054 410 7,995 850 101-173-511606 Uniforms 3,351 4,220 4,220 4,500 101-173-511610 Memberships 2,409 2,500 2,500 3,100 101-173-511611 Publications - 3,300 - 500 101-173-511612 Training/Travel 7,835 9,600 9,600 9,600 101-173-511614 Meeting Expenses 621 700 700 1,000 101-173-511616 Professional Certification 362 650 650 1,000 14,577 20,970 17,670 19,700 Total Staff Support GENERAL GOVERNMENT Total Personnel Services Total Supplies Staff Support Operations Support Total Operations Support Utility Services Total Utility Services 94 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-173-541006 Engineering Services 5,210 - - - 101-173-541017 Other Professional Services 44,655 50,000 50,000 50,000 49,865 50,000 50,000 50,000 101-173-521708 Furniture & Fixtures 6,938 500 500 500 101-173-521710 Computer & Peripherals 1,529 500 500 1,000 8,467 1,000 1,000 1,500 101-173-581012 Vehicles & Accessories over $5,000 - - 75,414 56,000 - - 75,414 56,000 1,065,115 1,371,896 1,174,768 1,366,933 TOTAL ENGINEERING DEPARTMENT Professional Services Total Professional Services Operating Equipment Total Operating Equipment Capitalized Equipment Total Capitalized Equipment 95 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department oversees an area of approximately 32 square miles and provides services to the city across three counties. Annually, the communications division receives thousands of service calls, handling dispatch for Police, Fire, Emergency Medical Services, and Animal Services. Additionally, the department extends its dispatch services to the City of Cibolo for Police, Fire, and Animal Services. It handles Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, Santa Clara, and other county areas. The Patrol Division is dedicated to preventing and reducing crime, enhancing traffic safety, and promoting public safety through a visible presence in the community. Meanwhile, the Investigations Division manages incidents within the city, processes crime scenes, and sees cases through to prosecution in collaboration with the County and District Attorneys of all three counties. The records unit is responsible for receiving and preparing cases for submission to County and District Attorneys. The School Resource Program ensures a visible presence within schools to prevent and address crimes on campus. In addition, the Animal Services Division enforces state and city ordinances concerning the care and treatment of animals, as well as rabies control and public health through disease and population control. The Community Outreach Officer engages with Homeowner Associations, providing education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Moreover, the Crime Victim Liaison safeguards crime victims' rights and assists in meeting their needs in Schertz and Live Oak. GOALS AND OBJECTIVES FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: Essential Services and Safe Community Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. o Enhance our citizens’ quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 96 POLICE o To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. o To enhance the recruitment of high-quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the city has already invested with an engaged workforce. ORGANIZATIONAL CHART City Manager Executive Director Operations Police Animal Services 97 POLICE POLICE 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Chief of Police 1 1 1 1 Assistant Chief of Police 1 2 2 2 Captain 1 0 0 0 Lieutenants 4 4 4 4 Sergeants 7 12 12 12 Corporals 14 0 0 0 Officers 37 40 56 56 Administrative Assistant 2 2 2 2 Records Manager 1 1 1 1 Records Clerk 2 3 3 3 Civilian Evidence Technician 2 2 2 2 Crime Victim Liaison 1 1 1 1 Animal Services Manager 1 1 1 1 Animal Services Officer 4 4 4 4 Animal Services Kennel Tech 3 4 4 4 Communications Manager 1 1 1 1 Communications Shift Supervisor 4 4 4 4 Communications Officer 12 12 12 12 P/T Communications Ofc (Irregular) 3 3 3 3 Crossing Guards (Part Time) 16 16 16 16 TOTAL POSITIONS 118 122 129 129 LAW ENFORCEMENT COMMISSIONS 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2023-24 Budget Fire Dept. Law Enforcement Commission 1 2 2 2 TOTAL COMMISSIONS 1 2 2 2 98 POLICE PERFORMANCE INDICATORS Workload / Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Dispatch-911 Calls 29,681 32,313 31,000 31,000 Patrol-Citations/Warnings Issued 10,768 5,943 8,356 8,356 Inv-Criminal Cases Filed w/ Prosecutor 75 202 150 150 Inv-Cases Investigated per Investigator 160 164 132 132 Inv-Total Cases Cleared 155 295 212 170 Records-Total Active Alarm Permits 166 160 195 195 Records-Open Records Requests 1,571 1,458 1,816 1,816 Crime Victim Liaison-Assigned Cases 200 266 270 270 Warrants Issued 1650 1083 860 860 Warrants Cleared 1625 4237 1030 1030 Animal Services Animals Taken In 925 1217 1260 1260 Adoptions 325 419 360 360 Return to Owner 300 279 240 240 Transferred Out 110 202 330 330 Wildlife Release 75 63 90 90 Euthanized 55 138 175 175 99 POLICE Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $9,214,610 $9,667,983 $10,909,015 $11,530,414 Supplies and Equipment 347,252 445,134 687,805 471,059 City Supported Services 872 0 0 5,000 Utility Services 210,811 204,056 197,472 237,600 Operating Expenses 44,509 54,835 68,592 78,205 Professional Services 57,188 76,340 57,644 88,686 Repairs and Maintenance 59,149 53,773 80,816 76,147 Rental/Leasing 0 0 546,345 550,000 Capital Outlay 298,643 463,806 1,515,961 565,160 Total $10,233,034 $10,965,927 $14,063,656 $13,602,271 PROGRAM JUSTIFICATION AND ANALYSIS The fiscal year 2024-25 budget has experienced a decrease of 3.3% compared to the year-end estimates of fiscal year 2023-24. Within the fiscal year 2023-24, five (5) school resource officers were incorporated into the budget unfunded. We have added one position, but four still need to be funded. Upon the employment of these officers, an amendment will be made to the contract with Schertz-Cibolo-Universal City ISD, resulting in supplementary funds being allocated to the budget. The most significant reductions in the budget are attributable to capital outlay (-$950,801). Orders from previous fiscal years were delivered in FY 2023-24 resulting in higher- than-normal expenditures. The costs for vehicle replacement will remain consistent, with the police department scheduled to replace eight vehicles during fiscal year 2024-25. 100 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC SAFETY EXPENDITURES POLICE 101-256-511110 Regular 5,993,596 6,747,673 6,698,302 7,322,377 101-256-511120 Overtime 356,733 337,045 444,167 357,370 101-256-511210 Longevity 116,743 105,612 118,769 106,786 101-256-511220 Clothing Allowance 68,516 61,142 78,641 54,968 101-256-511230 Certification Allowance 44,960 99,187 48,750 103,046 101-256-511310 FICA - Employer 483,174 548,365 546,358 592,544 101-256-511350 TMRS-Employer 1,058,842 1,209,376 1,274,505 1,316,373 101-256-511410 Health-Employer 1,129,439 1,260,576 1,191,147 1,155,428 101-256-511500 Workers' Compensation 110,411 116,510 116,414 128,662 9,362,413 10,485,486 10,517,052 11,137,554 Supplies 101-256-521000 Operating Supplies 40,894 71,585 56,967 71,585 101-256-521100 Office Supplies 7,139 7,500 7,352 7,500 101-256-521150 Child Safety Supplies 3,100 5,275 3,331 5,275 101-256-521200 Medical/Chem Supplies 31,338 28,350 30,654 28,350 101-256-521300 Motor Veh. Supplies 19,587 21,400 21,220 21,400 102,058 134,110 119,525 134,110 101-256-534005 City-Insurance-Commercial 36,437 34,500 49,379 55,000 36,437 34,500 49,379 55,000 101-256-533200 Electric Utility Service 34,838 34,400 30,249 29,400 101-256-533410 Water Utility Service 7,685 15,000 14,766 15,000 101-256-533500 Vehicle Fuel 161,534 193,200 152,457 193,200 204,056 242,600 197,472 237,600 101-256-534000 Advertising 4,201 4,500 4,003 4,500 101-256-534029 Printing & Binding 4,858 8,605 5,000 8,605 101-256-511605 Temp Staff Services 1,800 4,500 4,875 - 10,859 17,605 13,878 13,105 Personnel Services Total Personnel Services Total Supplies City-Support Services Total City Support Services Total Utility Services Utility Services Operations Support Total Operations Support 101 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-256-511606 Uniforms 71,084 98,180 94,994 98,180 101-256-511609 Employee Recognition-Morale 7,853 10,000 9,993 10,000 101-256-511610 Memberships 2,950 3,815 4,087 3,815 101-256-511611 Publications 126 265 137 265 101-256-511612 Training/Travel 131,369 133,568 179,696 217,000 101-256-511614 Meeting Expenses 2,468 4,000 3,931 4,000 101-256-511615 T-Class Training 18,401 - 24,917 5,000 234,251 249,827 317,755 338,260 101-256-511617 Medical Services 69,519 56,400 69,333 54,600 101-256-534014 Community Outreach 9,340 10,100 10,215 10,100 78,859 66,500 79,549 64,700 101-256-541017 Prof Services/Consulting 69,949 132,419 50,000 82,796 101-256-551026 Contract Service - Crematory 792 1,000 941 1,000 101-256-541013 Microchip Service 6,391 5,890 7,644 5,890 77,132 139,309 58,585 89,686 101-256-551075 Minor & Other Equip Maint 4,711 5,142 5,819 5,142 101-256-532016 Abatement/Lot Cleaning - - - 5,000 101-256-551076 Other Maintenance Agreements - 825 876 825 101-256-551074 Maintenance Agr. - Radios 48,270 69,180 73,179 69,180 52,981 75,147 79,875 80,147 Rental/Leasing 101-256-561200 Lease/Purchase Payments - 550,000 546,345 550,000 Total Rental/Leasing - 550,000 546,345 550,000 101-256-521708 Furniture & Fixtures 10,242 10,920 9,954 10,920 101-256-521709 Vehicles & Access. LESS $5,000 218,723 426,589 426,589 183,280 101-256-521710 Computer & Periphe. < $5000 14,263 10,440 14,020 10,440 101-256-521712 Operating Equipment CVE 32 - - - 101-256-521716 Equipment under $5,000 99,815 132,309 117,718 132,309 343,075 580,258 568,281 336,949 Operating Equipment Total Operating Equipment Staff Support Total Staff Support Professional Services Total City Assistance Total Maintenance Services Maintenance Services Total Professional Services City Assistance 102 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-256-581003 Computer & Periphe. > $5,000 11,957 5,600 12,953 5,600 101-256-581005 Equipment Over $5,000 174,500 144,896 174,370 127,560 101-256-581012 Vehicles & Access. Over $5,000 277,348 1,178,788 1,328,638 432,000 463,806 1,329,284 1,515,961 565,160 10,965,927 13,904,627 14,063,656 13,602,271 TOTAL POLICE Capitalized Equipment Total Capitalized Equipment 103 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Schertz Fire Department is a full service, life safety focused department committed to protecting the City of Schertz by providing outstanding emergency services delivery in conjunction with a comprehensive community risk reduction program, to include public education, fire inspections, and plans review. Our Fire department is presently served by 53 personnel that consists of 45 uniformed personnel in Operations and 8 staff positions filled by uniformed and civilian team members. We respond from 3 fire stations with a fourth station in process. Our emergency response force of apparatus includes engines, quints, ladder truck, NWCG typed wildland units and specialty operations assets. Additionally, we cross staff specialized equipment to serve response in the Special Operations areas of Hazardous Materials, Wildland, and Water Rescue. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. In addition, our services are also provided to our Automatic and Mutual Aid partners of Cibolo along with the contracted areas of Guadalupe, Comal, and Bexar Counties. GOALS FOR 2024-25 Strategic Plan Emphasis •Policy Value: Safe Community o Perform comprehensive and excellent customer service to all residents and visitors to the City of Schertz o Respond to 90% of the calls for service in the city limits within 5 minutes or less. •Operational Value: Proactive o Institute cancer prevention best practices in all facilities and responses o All department members receive annual physical and cancer screening. o Perform fire pre-plans and inspections at 100% of commercial structures. 104 FIRE RESCUE •Operational Value: Engaged Workforce o Improve training opportunities and encourage involvement in specialized operations. o Build upon area-wide technical rescue, hazardous materials, and wildland strike teams. o Encourage innovative and improved emergency medical training and service delivery Project Focus for FY 2024-25 •Recurring Projects o Review and update policies and procedures to ensure conformance to current industry standards and best practices. o Analyze the performance of all fire equipment technology systems to ensure best for performance for service delivery o Develop comprehensive professional development program o Enhance Emergency Management platform for Schertz and Guadalupe County •Specific Projects o Design and begin construction of fire station #4. o Continue Staffing initiative for fire station #4. o Implement an officer development program with an emphasis on leadership training. o Enhance department wellness initiative to improve long term physical and mental well being o Pursue Recognition from the Texas Fire Chief’s Association’s Best Practices program. ORGANIZATIONAL CHART 105 FIRE RESCUE FIRE RESCUE 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Fire Chief 1 1 1 1 Assistant Chief 1 1 1 1 Emergency Management Coordinator 1 1 1 1 Division Chief of Prevention (Fire Marshal) 1 1 1 1 Deputy Fire Marshal 1 1 1 1 Fire Prevention Specialist 0 0 1 1 Division Chief of Training 0 0 1 1 Battalion Chief 4 4 3 3 Lieutenant 9 9 9 9 Fire Apparatus Operator 9 9 9 9 Firefighter 18 18 21 21 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 46 46 50 50 PERFORMANCE INDICATORS Input 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Number of Commercial Occupancies 1030 1297 1500 1650 Total staffing 46 46 50 53 Suppression staffing 39 39 42 45 Prevention staffing 2 2 3 3 Support staffing (command/training/admin) 5 5 5 5 Number of fire stations 3 3 3 3 Number of full-time engine companies 3 3 3 3 106 FIRE RESCUE Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Number of incidents 4516 5112 5500 5900 Unit Responses (# calls for all units responding to all emergencies) 5700 5912 6180 6520 Buildings preplan contacts Community Contact (citizen contact) 9850 10000 10750 11500 Fire Inspections Conducted 520 402 425 550 Plan Reviews Completed 260 260 340 400 Training Hours Provided 6144 6144 5320 6750 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Average Drive Time (Minutes) 5.70 5.70 5.23 5.00 % Drive Time < 5 Minutes 30% 31% 52% 60% % of Buildings Preplanned 100% 100% 100% 100% % Prevention Contacts 29% 29% 29% 32% Inspections per Inspector 262/233 100/250 300/450 350/650 Training Hours/Employee 205 220 235 235 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $6,500,778 $6,825,078 $8,260,467 $8,578,838 Supplies and Equipment 157,630 174,230 188,738 136,652 Utility Services 121,405 121,682 117,240 133,240 Operating Expenses 15,970 39,676 42,276 43,026 Professional Services 43,634 61,191 50,000 70,000 Repairs and Maintenance 56,492 62,792 95,250 95,250 Rental/Leasing 38,745 28,055 26,720 26,900 Capital Outlay 94,755 443,838 414,500 1,001,500 Total $7,029,410 $7,756,540 $9,195,191 $10,085,401 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will increase 8.8% from the FY 2023-24 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 107 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC SAFETY EXPENDITURES FIRE RESCUE 101-257-511110 Regular 3,857,383 4,558,806 4,695,728 5,182,373 101-257-511120 Overtime 854,034 448,925 1,000,497 722,571 101-257-511210 Longevity 68,327 71,631 76,266 78,975 101-257-511220 Clothing Allowance 13,890 13,443 15,312 13,145 101-257-511230 Certification Allowance 23,925 55,439 20,425 56,435 101-257-511310 FICA - Employer 348,549 391,955 444,329 460,288 101-257-511350 TMRS-Employer 783,518 856,025 976,363 1,011,431 101-257-511410 Health-Employer 617,796 706,575 758,731 686,477 101-257-511500 Workers' Compensation 63,367 100,912 66,934 115,669 6,630,789 7,203,711 8,054,585 8,327,364 Supplies 101-257-521000 Operating Supplies 6,483 7,000 7,042 7,000 101-257-521100 Office Supplies 3,190 4,000 4,000 5,000 101-257-521200 Medical/Chem Supplies 3,106 10,736 10,292 10,736 101-257-521300 Motor Veh. Supplies 920 1,500 1,500 1,500 101-257-521600 Equip Maint Supplies 862 1,176 1,176 1,176 14,562 24,412 24,009 25,412 101-257-533100 Gas Utility Service 3,733 6,860 6,860 6,860 101-257-533200 Electric Utility Service 29,124 28,000 28,000 28,000 101-257-533320 Telephone/Air Cards 2,523 5,880 5,880 5,880 101-257-533330 Telephone/Internet 3,543 - - - 101-257-533410 Water Utility Service 10,595 11,500 11,500 12,500 101-257-533500 Vehicle Fuel 72,163 80,000 65,000 80,000 121,682 132,240 117,240 133,240 101-257-534029 Printing & Binding 193 4,436 4,436 4,436 193 4,436 4,436 4,436 Total Operations Support Total Personnel Services Personnel Services Total Supplies Utility Services Total Utility Services Operations Support 108 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-257-511606 Uniforms 106,659 125,000 100,000 125,000 101-257-511609 Employee Recognition-Morale 4,600 7,500 6,500 7,500 101-257-511610 Memberships 3,176 3,724 3,782 3,724 101-257-511611 Publications 287 2,450 2,600 2,750 101-257-511612 Training/Travel 65,662 91,500 80,000 97,500 101-257-511614 Meeting Expenses 2,935 5,000 3,000 5,000 101-257-511616 Professional Certification 10,970 10,000 10,000 10,000 194,289 245,174 205,882 251,474 City Assistance 101-257-534014 Community Outreach 36,394 30,000 30,000 30,750 36,394 30,000 30,000 30,750 Professional Services 101-257-541017 Other Professional Services 61,191 70,000 50,000 70,000 61,191 70,000 50,000 70,000 Maintenance Services 101-257-551075 Minor & Other Equip Maint 268 750 750 750 101-257-551076 Other Maintenance Agreements 45,624 75,795 75,800 72,995 101-257-551074 Maintenance Arg. Radios 16,900 18,698 18,700 21,500 101-257-581013 Construction 11,312 24,500 10,000 24,500 74,104 119,743 105,250 119,745 Other Costs 101-257-521706 Deployment-Reimb-STRAC - - 389 - 101-257-521707 Deployment-Reimb-TIFMAS 91,168 10,000 65,000 10,000 91,168 10,000 65,389 10,000 Rental/Leasing 101-257-561200 Lease/Purchase Payments 28,055 26,720 26,720 26,900 28,055 26,720 26,720 26,900 101-257-521708 Furniture & Fixtures 7,196 15,000 15,000 15,000 101-257-521709 Vehicles & Access. LESS $5,000 14,620 9,800 9,800 9,800 101-257-521710 Computer & Periphe. < $5000 2,428 7,840 7,840 7,840 101-257-534033 Computer Software 3,089 7,840 7,840 7,840 101-257-521711 Communication Equip LESS $5000 3,678 9,800 9,800 9,800 101-257-521715 Police/Fire/Medical Equipment 37,513 53,900 53,900 53,900 101-257-521716 Equipment under $5,000 3,066 4,900 3,000 4,900 71,590 109,080 107,180 109,080 Total City Assistance Total Maintenance Services Total Operating Equipment Operating Equipment Total Professional Services Total Rental/Leasing Total Other Costs Total Staff Support Staff Support 109 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-257-581012 Vehicles & Access. Over $5,000 286,132 324,500 324,500 892,000 101-257-581002 Communication Equip Over $5000 57,305 55,000 50,000 55,000 101-257-581005 Equipment Over $5,000 89,089 30,000 30,000 30,000 432,525 409,500 404,500 977,000 TOTAL FIRE RESCUE 7,756,540 8,385,016 9,195,191 10,085,401 Capitalized Equipment Total Capitalized Equipment 110 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure a safe community and consistency of the City’s adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS FOR FY2024-25 Strategic Plan Emphasis Operational Value: Service Oriented, Systems Management, Engaged Workforce, Innovative •Strive to provide superior customer service through courteous and professional relationships with the community. •Promote and educate contractors and citizens on the CityView land management software which has streamlined the process and provides transparency on construction projects. •Continue to proactively make website improvements to help educate the public on the permitting process, inspection process and online payment process to meet customer needs. •Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. •Promote continuous staff development and cross training to improve efficiency and customer service while providing staff with growth opportunities. Policy Value: Safe Community, High Quality of Life •Raise public awareness of Building Safety Month through education and activities to promote a safe community. 111 INSPECTIONS ACCOMPLISHMENTS Operational Value: Service Oriented, System Management, Innovative •Continued making improvements on CityView, the permitting, planning, and Code Enforcement software, which has improved the service to customers, transparency, and efficiency on all development projects. •Refreshed and enhanced the customer portal, a one-stop shop for contractor and citizen communications, including submitting permits, making payments, and requesting online inspections. •Maintaining our commitment to flexibility by offering a variety of meeting types. Whether in-person or virtual meetings through Microsoft Teams, we're ensuring that our daily business with contractors and developers continues to support a service-oriented culture. •Increased the use of the Virtual Inspection Program, which allows residents, contractors, and city inspectors the ability to conduct virtual inspections on specific building projects. This process improves the timeliness of certain inspections while still providing and storing visual records. Policy Value: Safe Community, High Quality of Life •Promoted the yearly program to raise awareness for Building Safety Month, which included safety tips on the city social media site, including new reals and an article in the Schertz Magazine, as well as meet and greets with citizens and contractors at Lowe's. •Updated all Citizen Information brochures to reflect current adopted codes. ORGANIZATIONAL CHART City Manager Duputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 112 INSPECTIONS INSPECTIONS 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Dir. of Planning & Comm. Dev. 1 1 1 1 Administrative Assistant 1 1 1 1 Chief Building Official 1 1 1 1 Plans Examiner 1 2 2 2 Building Inspector 5 5 5 5 Permit Technician 2 3 3 3 Development Specialist 1 1 1 1 TOTAL POSITIONS 12 14 14 14 PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Estimate New Residential Construction 186 164 375 300 New Commercial Construction 23 28 48 40 Mechanical Permits 566 620 800 700 Electric Permits 378 670 750 600 Plumbing Permits 437 1188 1,300 1,200 Other Permits 1,919 1,822 2,000 2,000 Total Permit/License/Fee Revenue $2,542,670 $2,495,600 $3,067,425 $2,453,450 Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Estimate Standard Inspections (i.e. framing) and Re-Inspections 10,809 12,405 14,000 18,000 113 INSPECTIONS Budget 2021-22 Actual 2021-22 Actual 2022-23 Estimate 2024-25 Budget Personnel Services $944,443 $1,056,532 $1,255,799 $1,356,829 Supplies and Equipment 2,687 9,486 9,004 5,460 Utility Services 6,385 8,118 8,500 7,200 Operating Expenses 31 248 850 850 Professional Services 57,900 20,250 30,000 70,000 Capital Outlay 0 46,612 0 49,000 Total $1,011,446 $1,141,246 $1,304,153 $1,489,339 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 12.4% from the FY 2023-24 year-end estimate with the anticipated wage adjustments. 114 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 101-258-511110 Regular 690,868 847,516 824,054 913,608 101-258-511120 Overtime 10,226 13,312 13,312 13,717 101-258-511210 Longevity 11,888 13,075 13,101 11,340 101-258-511230 Certification Allowance 3,135 2,738 2,300 - 101-258-511310 FICA - Employer 52,812 67,021 65,237 71,771 101-258-511350 TMRS - Employer 116,715 146,372 143,350 157,708 101-258-511410 Health - Employer 120,760 145,728 147,426 137,348 101-258-511500 Workers Compensation 3,770 2,114 3,994 2,312 101-258-511605 Temporary Employee Svcs 9,080 - - - 1,019,255 1,237,876 1,212,774 1,307,804 Supplies 101-258-521000 Operating Supplies 1,135 1,000 1,000 1,000 101-258-521100 Office Supplies 314 2,400 2,400 2,400 101-258-521300 Motor Vehicle Supplies 245 660 660 660 101-258-521600 Equip Maint Supplies 487 500 500 500 2,181 4,560 4,560 4,560 Utility Services 101-258-533500 Vehicle Fuel 8,118 7,200 8,500 7,200 8,118 7,200 8,500 7,200 Operations Support 101-258-534029 Printing & Binding 248 850 850 850 248 850 850 850 Total Personnel Services Total Supplies Total Utility Services Total Operations Support 115 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 101-258-511606 Uniforms 6,781 11,000 11,000 11,000 101-258-511610 Memberships 210 725 725 725 101-258-511611 Publications 2,303 2,400 2,400 2,400 101-258-511612 Training/Travel 23,196 33,000 27,000 33,000 101-258-511614 Meeting Expense 1,157 1,900 1,900 1,900 101-258-511616 Professional Certifications 3,630 - - - 37,278 49,025 43,025 49,025 Professional Services 101-258-541017 Other Consult/Prof Service 20,250 70,000 30,000 70,000 20,250 70,000 30,000 70,000 101-258-521708 Furniture & Fixtures 7,005 900 1,194 900 101-258-521710 Computer & Peripherals 300 - 3,250 - 7,305 900 4,444 900 101-258-581012 Vehicles & Access. over $5,000 46,612 - - 49,000 46,612 - - 49,000 1,141,246 1,370,411 1,304,153 1,489,339 Total Capital Outlay TOTAL INSPECTIONS Total Staff Support Total Professional Services Operating Equipment Total Operating Equipment Capital Outlay 116 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Neighborhood Services Division works with the community to engage, educate, protect and promote health, safety and keep Schertz a safe and attractive place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. The Neighborhood Services Division – Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi-public aquatic facilities, and responds to complaints and concerns. GOALS FOR FY2024-25 Strategic Plan Emphasis Operational Value: Service Oriented, Systems Management •Fostering collaborative partnerships between neighbors through our Good Neighbor Program and practices. •Provide and seek interdepartmental assistance to support the community needs working alongside Planning, Building Inspections, Public Works, Parks, Police and Library. Policy Value: Safe Community, High Quality of Life, Attractive Community, Fiscally Sustainable •Build a sense of community by closing gaps between needs and resources. •Help increase a feeling of safety through proactive property maintenance inspections and engagement to achieve an attractive community. •Work hand-in-hand with community stakeholders to increase and maintain a high quality of life by increasing our property maintenance program. •Seek grant opportunities to support community programs to support an attractive community and high quality of life. 117 NEIGHBORHOOD SERVICES •Continue to promote safety and community service programs through social media, community events and attending HOA meetings. ACCOMPLISHMENTS Operational Value: Service Oriented, Systems Management •Increased division presence in the community earning trust and improving our accessibility to support residents in property maintenance projects. •Worked with Public Affairs to improve the division brand and use social media to provide information about city programs to support residents with the property maintenance needs. •Increased awareness and improved the community tool shed to assist with resident property maintenance needs. Policy Value: Safe Community, High Quality of Life, Attractive Community, Fiscally Sustainable •Successfully worked with the Love Where You Live volunteers to help over 100 residents to remediate code violations. •Connected residents with community resources for a major home repair. •Sponsored the 2nd Annual “Clean the Creek” which was an event in conjunction with other government entities and volunteers removing over 2 tons of trash and debris from the Cibolo Creek watershed within our community. •Successfully administered the Graffiti Abatement Program (GAP) to promote awareness and increase education on the impacts in the community. •Continue to collaborate with city departments on events to ensure the health and safety of food vendors. 118 NEIGHBORHOOD SERVICES ORGANIZATIONAL CHART NEIGHBORHOOD SERVICES 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Neighborhood Services Manager 1 1 1 1 Neighborhood Services Specialist 0 1 1 0 Code Enforcement Officer 3 3 3 3 Sanitarian 1 1 1 2 TOTAL POSITIONS 5 6 6 6 PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Estimate Code Enforcement Activities 3,002 5546 7493 8500 Other Permit (food/foster/pool) 215 236 224 250 Health Inspections 265 247 436 500 City Manager Deputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 119 NEIGHBORHOOD SERVICES Budget 2021-22 Budget 2022-23 Budget 2023-24 Budget 2024-25 Budget Personnel Services $340,282 $423,553 $505,377 $499,429 Supplies and Equipment 5,728 14,249 10,000 10,400 Utility Services 4,853 5,687 4,575 6,500 Operating Expenses 31 155 500 1,200 Professional Services 0 0 2,450 3,000 Repairs and Maintenance 9,025 12,681 30,000 30,000 Total $359,918 $456,325 $552,902 $550,529 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget decreases 0.4% from the FY 2023-24 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. 120 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC SAFETY EXPENDITURES Neighborhood Services Personnel Services 101-259-511110 Regular 277,977 305,443 322,974 326,267 101-259-511120 Overtime 5,428 7,778 7,778 9,016 101-259-511210 Longevity 2,145 1,896 2,348 2,387 101-259-511220 Clothing Allowance - - - - 101-259-511230 Certification Allowance 2,150 1,445 1,950 1,445 101-259-511310 FICA - Employer 21,200 24,173 25,631 25,892 101-259-511350 TMRS - Employer 47,036 52,794 56,322 56,894 101-259-511410 Health - Employer 41,172 49,677 52,678 43,325 101-259-511500 Workers Compensation 2,192 1,032 2,596 1,103 399,299 444,238 472,277 466,329 Supplies 101-259-521000 Operating Supplies 864 1,300 1,300 1,300 101-259-521040 Operating Supplies-Creek Clean 5,343 5,500 5,500 5,500 101-259-521100 Office Supplies 834 1,200 1,200 1,200 101-259-521300 Motor Vehicle Supplies 149 850 450 850 101-259-521600 Equip Maint Supplies 603 1,100 1,100 1,100 7,793 9,950 9,550 9,950 Utility Services 101-259-533500 Vehicle Fuel 5,687 6,500 4,575 6,500 5,687 6,500 4,575 6,500 Operations Support 101-259-534029 Printing & Binding 155 1,700 500 1,200 155 1,700 500 1,200 Staff Support 101-259-511606 Uniforms 4,827 7,300 7,300 7,300 101-259-511610 Memberships 441 1,100 1,100 1,100 101-259-511611 Publications 450 1,200 1,200 1,200 101-259-511612 Training/Travel 16,144 22,500 22,500 22,500 101-259-511614 Meeting Expense 816 1,000 1,000 1,000 101-259-511616 Professional Certifications 1,577 - - - 24,254 33,100 33,100 33,100 Professional Services Total Staff Support Total Personnel Services Total Supplies Total Utility Services Total Operations Support 121 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25101-259-541017 Other Consult/Prof Service - 2,450 2,450 3,000 - 2,450 2,450 3,000 Total Professional Services 122 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101-259-551001 Abatement-Graffiti 8,142 15,000 15,000 15,000 101-259-551002 Abatement/Lot Cleaning 4,539 15,000 15,000 15,000 12,681 30,000 30,000 30,000 101-259-521708 Furniture & Fixtures <$5,000 2,922 450 450 450 101-259-521710 Computer & Periphe. < $5,000 3,534 - - - 6,456 450 450 450 456,325 528,388 552,902 550,529 Total Operating Equipment TOTAL NEIGHBORHOOD SERVICES Maintenance Services Total Maintenance Services Operating Equipment 123 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Division provides high quality essential services in design, construction, inspection, and renovation of streets to provide safe and sustainable transportation infrastructure. The Streets division’s service-oriented focus is to offer innovative customer service while being fiscally sustainable. The division evaluates affordable and efficient options for providing street maintenance service including support for community service opportunities. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Values: Essential Services and Fiscally Sustainable o Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. •Policy Values: Essential Services and Attractive Community o Plan, design, construct, inspect, operate, and maintain traffic functions including traffic control devices, crosswalk signals, street resurfacing and rehabilitation, streetlights, street signs, street sweeping and street pavement markings. •Policy Value: Safe Community o Emphasize safety to reduce preventable accidents. •Policy Value: Safe Community o Provide proactive services such as traffic counts and speed information on specific streets as requested to improve community traffic conditions and safety. •Operational Value: Systems Management o Develop and execute a systems management approach to street maintenance plans, pothole patching, crack sealing, and sidewalk repair/construction. 124 PUBLIC WORKS-STREETS Project focus for FY 2024-25 •Utilizing newly acquired equipment, provide necessary training, prioritize and schedule crack sealing and pothole repair program consistent with the Pavement Condition Index (PCI)recommendations and goals. •Implement and evaluate a revised street sweeping schedule based on industry standards, community expectations and resource allocation. •Continue to track streets maintenance tasks with GIS dashboard. •Identify areas with missing sidewalk sections and work on creation of map and plans to address these areas. ORGANIZATIONAL CHART STREETS 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Assistant Director 1 0 0 1 Streets/Drainage Superintendent 1 1 1 0 Streets Maintenance Supervisor 1 1 1 1 Street Maintenance Crew Leader 1 1 1 1 Street Worker II 5 5 5 5 Street Worker I 7 7 7 7 Sign and Signal Technician II 0 0 0 0 Signal & Sign Technician 2 2 2 2 TOTAL POSITIONS 18 17 17 17 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 125 PUBLIC WORKS-STREETS PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Street Sweeping hours 1624 2321 2500 2500 Number of signs produced 1100 1251 1750 2000 Quantity of asphalt purchased (tons) 1565 570 600 900 Special projects (Hours) 692 930 1000 750 Street centerline miles 172 187 190 193 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Annual cost to operate street sweepers (operators and fuel) 120,500 135,000 150,000 175,000 Cost per ton of asphalt 45 65 65 75 Approved daily budget expenditures for operation 5,278 6,242 8,869 8,838 Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Hours spent on roadway maintenance 3788 2974 5000 5000 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $995,265 $996,132 $1,055,579 $1,278,626 Supplies and Equipment 134,443 155,472 168,200 233,095 Utility Services 230,811 221,263 238,000 262,500 Repairs and Maintenance 401,753 409,093 1,406,628 776,130 Rental/Leasing 4,285 848 800 6,000 Capital Outlay 160,045 495,424 300,000 562,000 Total $1,926,603 $2,278,233 $3,169,207 $3,118,351 126 PUBLIC WORKS-STREETS PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will decrease 1.6% from the FY 2023-24 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Overall repairs and maintenance 2024-25 budget has decreased from FY 2023-24 estimate back towards base budget. 127 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES STREETS Personnel Services 101-359-511110 Regular 609,232 757,045 625,256 825,631 101-359-511120 Overtime 15,695 18,717 18,717 21,887 101-359-511210 Longevity 19,979 14,068 13,694 15,328 101-359-511230 Certification Allowance 2,762 1,724 831 - 101-359-511310 FICA - Employer 48,785 59,273 50,375 64,498 101-359-511350 TMRS - Employer 105,511 132,016 110,693 144,778 101-359-511410 Health - Employer 132,357 167,787 160,703 153,691 101-359-511500 Workers Compensation 44,047 22,596 46,660 24,588 978,369 1,173,226 1,026,929 1,250,401 Supplies 101-359-521000 Operating Supplies 3,413 3,900 3,900 4,000 101-359-521050 Operating Supplies-Street Sig 52,791 85,000 50,000 85,000 101-359-521052 Operating Supplies-Dept. Signs 2,155 10,780 7,000 10,870 101-359-521055 Operating Supplies-StreetMain 79,675 105,750 87,000 105,750 101-359-521100 Office Supplies 2,019 3,675 1,500 3,675 101-359-521200 Medical/Chemical Supplies 2,964 6,900 6,900 6,900 101-359-521300 Motor Vehicle Supplies 7,914 10,000 5,000 10,000 150,929 226,005 161,300 226,195 City Support Services 101-359-511603 EMPLOYEE APPRECIATION EVENTS 3,262 6,500 6,250 6,000 3,262 6,500 6,250 6,000 Utility Services 101-359-533200 Electricity Utility Service 173,505 192,500 192,500 202,500 101-359-533410 Water Utility Service - - - - 101-359-533500 Vehicle Fuel 47,758 60,000 45,500 60,000 221,263 252,500 238,000 262,500 Total Personnel Services Total Supplies PUBLIC ENVIRONMENT Total Utility Services TOTAL City Support Services 128 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 101-359-511606 Uniforms 8,447 11,400 11,400 11,225 101-359-511612 Training/Travel 6,054 10,500 10,500 10,500 101-359-511614 Meeting Expense - 500 500 500 14,501 22,400 22,400 22,225 Professional Services 101-359-551026 Contractual Services 26,366 30,380 30,380 30,380 26,366 30,380 30,380 30,380 Maintenance Services 101-359-551075 Minor & Other Equip. Maintenance 47 1,250 1,250 1,250 101-359-551079 Outsourced Street Maintenance 325,629 1,291,498 1,291,498 650,000 101-359-551106 Sidewalk Maintenance 57,050 102,192 83,500 94,500 382,726 1,394,940 1,376,248 745,750 Rental Equipment 101-359-561100 Rental Equipment 848 6,000 800 6,000 848 6,000 800 6,000 Operating Equipment 101-359-521708 Furniture & Fixtures - 2,000 2,000 2,000 101-359-551110 Street Crossing Minor Imprvmnt - -- - 101-359-521716 Equipment under $5,000 4,543 4,900 4,900 4,900 4,543 6,900 6,900 6,900 Capital Outlay 101-359-581012 Vehicles & Access. over $5,000 52,179 - - - 101-359-581005 Equipment over $5,000 443,245 255,000 300,000 562,000 495,424 255,000 300,000 562,000 2,278,233 3,373,851 3,169,207 3,118,351 Total Rental Equipment TOTAL STREETS Total Staff Support Total Maintenance Services Total Operating Equipment Total Professional Services Total Capital Outlay 129 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community-wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pool at Pickrell Park. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: High Quality of Life o Develop a system of parks, open space, recreational facilities, trails, and leisure services that will meet the needs of an expanding community. o Provide recreational and leisure opportunities to City of Schertz residents of all ages through youth sports, adult social leagues, special events, parades, programs, and nature education. •Policy Value: Attractive Community o Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings and maintain a visually attractive community. •Policy Value: Fiscally Sustainable •Operational Value: Service Oriented 130 PARKS, RECREATION AND COMMUNITY SERVICES Project focus for FY 2024-25 •Coordinate with consultants to develop an updated Parks and Open Space Master Plan to keep pace with the needs of an expanding community. •Coordinate with consultants to develop a Master Development Plan for Crescent Bend Nature Park to set the vision for the next 10 years. •Manage construction projects for irrigation storage at Schertz Soccer Complex; additional segments of the Great Northern Trail construction; and parking, lighting, and accessibility at Thulemeyer Park. •Install site amenities at various parks across the system including picnic tables, BBQ pits, benches, dog waste stations, water fountains, irrigation backflow covers and cages, and trail signage. •Organize and launch a volunteer Trail Watch Program for the Schertz Trails System. •Plan and implement various special events, parades, park grand openings, marketing campaigns, nature education programs, and youth and adult sports. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 131 PARKS, RECREATION AND COMMUNITY SERVICES PARKS, RECREATION & COMMUNITY SERVICES 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Director of Parks, Recreation & Community Services 1 1 1 1 Administrative Assistant 1 1 1 1 Parks Superintendent 1 1 1 1 Parks Supervisor 1 1 1 1 Park Maintenance Technician 5 8 8 8 Park Maintenance Technician (P/T) 1 1 1 1 Seasonal Park Worker 1 1 0 0 Recreation Manager 1 1 1 1 Recreation Coordinator 0 1 1 1 Recreation Specialist 1 1 1 1 Seasonal Rec Instructor 0 0 1 1 TOTAL POSITIONS 13 13 17 17 PERFORMANCE INDICATORS Workload/Outputs 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Total Acres of Park Land Managed 425.31 438.97 448 475 Total Acres of City Campuses Managed 36.03 36.03 36.03 36.03 Total Acres of Land Managed Per FTE 76.89 76.89 79.17 79.17 Total Miles of Trails Managed 25 25 25.6 25.6 Special Events, Programs & Parades 49 84 150 200 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Acres of Contractual Mowing 123.09 123.09 123.09 194.54 Acres of Athletic Association Maintenance 70.02 70.02 70.02 70.02 Hours of Volunteer Service 500 543 500 500 Hours of Athletic Association Service 1,200 1,200 1,200 1,200 132 PARKS, RECREATION AND COMMUNITY SERVICES Effectiveness 2021-22 Actual 2022-23 actual 2023-24 Estimate 2024-25 Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $12,000 $12,000 $12,000 Special Event Attendance 23,000 26,776 28,000 28,000 Program Participants 370 1,238 1,500 1,500 League Participants 320 510 550 550 Youth Sports Registrations (BVYA & SYSA) 3,800 3,800 3,800 3,800 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $748,289 $1,035,693 $1,309,399 $1,237,618 Supplies and Equipment 107,734 117,568 149,705 128,000 Utility Services 246,900 345,701 284,000 271,000 Operating Expenses 168,594 195,178 189,491 201,500 Professional Services 11,606 22,694 17,000 20,000 Repairs and Maintenance 175,014 177,813 332,978 320,100 Rental/Leasing 7,007 15,533 11,790 10,000 Capital Outlay 128,377 154,043 297,979 314,000 Total $1,593,522 $2,064,223 $2,592,342 $2,502,218 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will decrease 3.6% from the FY 2023-24 year-end estimate. Personnel increases from the anticipated wage adjustment is offset by fewer park improvements with the completion of existing projects. 133 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PARKS, RECREATION, & COMMUNITY SERVICES EXPENDITURES PARKS 101-460-511110 Regular 657,486 718,635 812,053 800,127 101-460-511120 Overtime 29,756 28,495 43,981 34,967 101-460-511210 Longevity 3,560 3,662 4,485 5,126 101-460-511230 Certification Allowance 4,864 6,291 2,530 1,743 101-460-511310 FICA - Employer 51,589 57,905 66,023 64,394 101-460-511350 TMRS-Employer 113,324 123,776 145,079 139,260 101-460-511410 Health-Employer 139,651 165,332 186,261 154,476 101-460-511500 Workers' Compensation 10,076 8,164 10,704 9,247 1,010,305 1,112,260 1,271,116 1,209,340 Supplies 101-460-521000 Operating Supplies 45,424 34,000 47,000 40,000 101-460-521100 Office Supplies 2,648 3,000 3,000 3,000 101-460-521200 Medical/Chemical Supplies 5,100 6,500 9,000 6,500 101-460-521300 Motor Vehicle Supplies 1,061 1,500 1,600 1,500 101-460-521310 Landscaping Supplies- Parks 26,605 26,180 26,605 28,000 101-460-521315 Landscaping Supplies- Campus 21,295 14,000 21,000 22,000 101-460-521400 Plumbing Supplies 6,171 9,000 31,000 10,000 101-460-521610 Building Maintenance Supplies 302 500 500 500 108,606 94,680 139,705 111,500 City Support Services 101-460-534008 Schertz Young Leaders 7,063 10,000 10,473 12,000 101-460-534009 Sweetheart Scholarships 5,500 3,000 6,000 - 101-460-534038 Holidazzle 35,435 36,000 36,018 38,000 101-460-534040 4th of July Jubilee 45,745 45,000 45,000 47,000 101-460-534041 Music, Movies in the Park 9,187 10,000 10,000 10,000 101-460-534043 Other Events 79,348 78,000 78,000 92,000 101-460-534045 MOVING ON MAIN 11,920 12,300 15,000 - 194,198 194,300 200,491 199,000 Utility Services 101-460-533200 Electric Utility Service 92,702 76,000 89,000 76,000 101-460-533410 Water Utility Service 228,780 175,000 175,000 175,000 101-460-533500 Vehicle Fuel 24,219 25,000 20,000 20,000 345,701 276,000 284,000 271,000 Total Supplies Total Personnel Services Personnel Services Total Utility Services Total City Support Services 134 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Operations Support 101-460-534000 Advertising 980 1,000 1,000 2,500 101-460-511605 Temporary Empl. Services 256 - 11,773 1,000 1,236 1,000 12,773 3,500 Staff Support 101-460-511606 Uniforms 7,304 9,565 9,565 10,008 101-460-511610 Memberships 2,419 1,632 1,945 2,421 101-460-511612 Training/Travel 13,632 13,122 13,500 13,100 101-460-511614 Meeting Expenses 1,776 1,500 1,500 1,750 25,132 25,819 26,510 27,278 Professional Services 101-460-541017 Other Prof. Services 22,694 5,880 17,000 20,000 101-460-551026 Contract Services 114,127 189,107 256,415 240,000 136,821 194,987 273,415 260,000 Maintenance Services 101-460-551000 Building Maintenance 2,330 2,500 2,500 2,500 101-460-551075 Minor & Other Equip Maint 4,965 5,000 5,000 5,000 101-460-551112 Veteran's Memorial Maint.3,904 7,400 8,545 9,600 101-460-551073 Landscaping 2,495 2,500 2,500 3,000 13,694 17,400 18,545 20,100 Rental-ROW 101-460-561100 Rental-Equipment 15,533 10,000 11,790 10,000 15,533 10,000 11,790 10,000 Operating Equipment 101-460-551072 Improvements under $5,000 49,993 58,015 58,018 60,000 101-460-521716 Equpment under $5000 8,962 15,000 10,000 16,500 58,955 73,015 68,018 76,500 Capital Outlay 101-460-581012 Vehicles & Access. Over $5,000 52,055 120,000 133,000 49,000 101-460-581007 Improvements Over $5,000 86,449 250,000 150,000 250,000 101-460-581005 Equipment Over $5,000 15,539 15,000 14,979 15,000 154,043 385,000 297,979 314,000 TOTAL PARKS 2,064,223 2,384,461 2,604,342 2,502,218 Total Maintenance Services Total Rental-ROW Total Capital Outlay Total Professional Services Total Operating Equipment Total Staff Support Total Operations Support 135135 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools and one splash pad including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: High Quality of Life o Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. o Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. o Continue management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. •Operational Value: Innovative o Manage and maintain the operations of the new Wendy Swan Memorial Park Splashpad that was developed on the site of an old residential size swimming pool. Project focus for FY 2024-25 •Close the splashpad for the winter season and successfully open the splash pad up for the new season the Friday before Spring Break week. 136136 POOL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Workload/Outputs 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue per year Outdoor Pools $25,000 $25,000 $25,000 $28,500 Days open per year Outdoor Pools 72 72 72 72 Daily Admissions Pickrell Pool $22,024 $22,024 $22,024 $22,000 Total Attendance Pickrell Pool 11,651 11,651 11,651 11,000 Season Pool Pass Sales $6,495 $6,495 $6,495 $4,000 Total Attendance Schertz Aquatics Ctr 78,000 78,000 78,000 78,000 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Cost per resident for Pool Operations $14.25 $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 137 POOL Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Supplies and Equipment $27,389 $13,337 $34,500 $33,000 Utility Services 24,788 40,316 45,000 35,000 Repairs and Maintenance 537,096 508,412 542,052 597,023 Total $589,274 $562,064 $621,552 $665,023 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increased 6.5% from FY 2023-24 year-end estimates for the proposed wage adjustments. 138 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PARKS & RECREATION EXPENDITURES POOLS Supplies 101-463-521000 Operating Supplies 4,176 5,000 5,000 5,000 101-463-521200 Chem/Med/Lab Supplies 7,893 19,000 26,000 25,000 101-463-521600 Equip Maint Supplies 1,267 3,000 3,500 3,000 13,337 27,000 34,500 33,000 Utility Services 101-463-533200 Electric Utility Service 13,496 18,000 20,000 20,000 101-463-533410 Water Utility Service 26,819 7,500 25,000 15,000 40,316 25,500 45,000 35,000 Maintenance Services 101-463-551075 Minor & Other Equip Maintenance 9,421 9,800 9,800 9,800 101-463-551025 Contract Maintenance 498,991 532,252 532,252 587,223 508,412 542,052 542,052 597,023 562,064 594,552 621,552 665,023 Total Supplies Total Utility Services TOTAL POOLS Total Maintenance Services 139139 DEPARTMENT: PARKS AND RECREATION DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Parks and Recreation, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and/or other specialized events. This department handles all aspects of event rental, and in cooperation with other department’s plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: High Quality of Life o Promotes community involvement by attracting public events such as fundraisers, tradeshows/conventions, and performing arts events. o Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. •Policy Value: Service Oriented o Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio/video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. Project focus for FY 2024-25 •Continue to implement new event management software to increase operational efficiency and provide better customer service. •Implement a maintenance week closure into the operating schedule to provide for deep cleaning, preventative maintenance, and minor repairs to occur without interruption for increased efficiency. 140140 EVENT FACILITIES ORGANIZATIONAL CHART EVENT FACILITIES 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Civic Center Manager 1 1 1 1 Civic and Community Center Coordinator 1 1 1 1 Event Attendant 2 2 4 4 Event Attendant (P/T) 2 2 1 1 TOTAL POSITIONS 6 6 7 7 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Number of events booked 808 1020 1097 1100 Number of events cancelled 137 200 225 200 Number of facility tours 300 300 325 350 Number of web inquiries answered 209 300 925 1000 City Manager Assistant City Manager Parks & Recreation Pools Event Facilities 141 EVENT FACILITIES 2021-22 2022-23 2023-24 2024-25 Efficiency Actual Actual Estimate Budget Revenue 422,262 390,000 302,363 440,589 Comp’d Value 123,000 38,000 75,000 75,000 2021-22 2022-23 2023-24 2024-25 Effectiveness Actual Actual Estimate Budget Tradeshows/conventions 11 15 48 50 Customer satisfaction Rating 95% 90% 97% 100% 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $325,069 $440,490 $519,399 $535,263 Supplies and Equipment 16,892 8,037 15,080 27,100 Utility Services 47,276 74,998 74,427 77,964 Operating Expenses 1,591 62 1,825 1,850 Repairs and Maintenance 4,173 0 2,450 2,500 Capital Outlay 0 0 65,404 0 Total $395,000 $523,587 $678,585 $644,677 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will decrease 5.3% from the FY 2023-24 year-end estimate due to lower Capital Outlay costs in 2024-25. 142 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED CULTURAL EXPENDITURES EVENT FACILITIES Personnel Services 101-464-511110 Regular 287,814 291,357 344,062 369,271 101-464-511120 Overtime 5,384 5,884 4,500 6,923 101-464-511210 Longevity 7,033 6,472 9,869 10,132 101-464-511230 Certification Allowance 50 - - - 101-464-511310 FICA - Employer 22,705 23,215 27,420 29,531 101-464-511350 TMRS-Employer 58,586 50,701 60,252 64,892 101-464-511410 Health-Employer 39,793 39,882 53,919 43,652 101-464-511500 Workers' Compensation 548 4,070 577 4,562 421,913 421,581 500,599 528,963 Supplies 101-464-521000 Operating Supplies 1,679 3,136 3,500 14,000 101-464-521041 Ancillary Products 435 490 - 500 101-464-521100 Office Supplies 886 784 800 800 464-521200 Medical/Chemical Supplies 464-521400 Plumbing Supplies 3,000 4,410 4,300 15,300 Utility Services 101-464-533100 Gas Utility Service 1,254 1,058 1,510 1,164 101-464-533200 Electric Utility Service 63,190 55,000 60,000 66,000 101-464-533410 Water Utility Service 9,505 8,721 11,917 9,600 101-464-533500 Vehicle Fuel 1,049 1,000 1,000 1,200 74,998 65,779 74,427 77,964 Operations Support 101-464-534000 Advertising - 1,000 1,000 1,000 101-464-534029 Printing & Binding 62 500 500 700 101-464-534002 Business Meetings/Networking - 150 150 150 101-464-534027 Memberships-City Use - - 175 - 101-464-511605 Temporary Empl. Services 14,953 5,000 12,800 - 15,015 6,650 14,625 1,850 Staff Support 101-464-511606 Uniforms 1,782 1,500 2,200 2,000 101-464-511610 Memberships 294 500 500 500 101-464-511612 Training/Travel 1,379 2,891 3,000 3,500 101-464-511614 Meeting Expenses 168 300 300 300 Total Personnel Services Total Supplies Total Utility Services Total Operations Support 143143 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 3,623 5,191 6,000 6,300 Total Staff Support 144 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Maintenance Services 101-464-551076 Other Maintenance Agreements - 2,450 2,450 2,500 - 2,450 2,450 2,500 Operating Equipment 101-464-521708 Furniture & Fixtures 526 980 980 2,000 101-464-521712 Operating Equipment Under $5,000 4,511 9,800 9,800 9,800 5,037 10,780 10,780 11,800 Capital Outlay 101-464-581012 Vechicles & Access. Over $5,000 - 60,000 60,000 - 101-464-581005 Equipment Over $5,000 - -5,404 - - 60,000 65,404 - TOTAL EVENT FACILITIES 523,587 576,841 678,585 644,677 TOTAL Capital Outlay Total Operating Equipment Total Maintenance Services 145 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library supports life-long learning, literacy and recreation for library materials in print, audiovisual and digital formats for users of all ages. It encourages the love of reading and learning by providing story time, special event programs, and various other literacy-based programs for infants, children and teens, and enriches the lives of adults by providing instructional and recreational programming in high-interest areas such as technology, health and fitness, financial planning, and crafts. The library acts as a community hub by providing meeting and study spaces to individuals and community groups, and provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources. The library’s primary service area includes more than 123,000 people in the Cities of Schertz, Cibolo and Selma, and Guadalupe County. GOALS FOR 2024-25 Strategic Plan Emphasis • Policy Value: High Quality of Life o Provide all community members access to a wide variety of engaging materials, services and programs that support life-long learning, literacy, and recreation. o Provide welcoming spaces for meetings, quiet individual activities and studying, and group activities. o Provide digital literacy skills and access to computers, Internet service, and other technology devices such as mobile hotspots to close the digital divide due to socioeconomic status and service gaps in rural areas. • Operational Value: Service Oriented o Provide outreach services and activities outside of the library building to community members, schools, and community organizations to bring library services to those who can’t visit the building. o Partner with city departments, local governments, schools, businesses, and organizations to provide programming opportunities beyond regular library programming. o Provide high quality, customer-focused service by focusing on the City’s core values and investing in on-going staff training in customer service principles, policy and procedures, technology training, and library best practices. 146 LIBRARY Project Focus for FY 2024-25 • Recurring projects: o Improve the collection and acceptable items-to-customer ratio by adding titles in a variety of formats. Focus continues to be on collections with high turnover rates, e.g., bestsellers, graphic novels, beginning readers, etc., with an additional focus in FY25 on increasing the number of items in our newest circulating collections—games, activity kits, and read-along audiobooks. o Maintain weeding and replacement schedule to enhance and update collections. o Review and update policies and procedures with the aims of providing excellent customer-focused service, inclusion, equitable access, and efficiency in service delivery. o Pursue Texas Municipal Library Directors 2024 Achievement in Excellence Award by demonstrating consistent excellence and outstanding contributions to public library services within our community. • Specific projects: o Purchase additional mobile hot spots to expand hot spot circulation program. o Add a multi-week adult program series aimed at improving digital literacy skills for beginners. o Revise online subject guides using LibGuides to promote library content and connect library users to online instruction and resources. o Complete full implementation of in-house laptop circulation program. o Conduct Edge technology survey and community interest survey. o Investigate feasibility of and implement, if need is found, outreach programming to all areas of service area. o Reorganize library spaces by relocating various collections to different parts of the library to accommodate collection growth, including Adult and Youth Spanish materials, the Juvenile Graphic Novel collection, and various other collections. o Add additional fitness and wellness, or other high interest classes to the adult programming schedule. o Explore opportunities for workforce development programming. o Add additional ESL courses throughout the year. o Establish more volunteer opportunities for adult and teen volunteers. 147 LIBRARY ORGANIZATION CHART LIBRARY 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Library Director 1 1 1 1 Librarian 3 3 3 3 Library Technician 2 2 2 2 Library Assistant 3 3 4 4 Library Assistant (20 hours) 7 9 7 7 Library Assistant (10 hours) 4 2 2 2 Programming Specialist (20 hours) 1 2 2 2 Temp Part-time Library Assistant (Unfunded) 1 1 1 1 TOTAL POSITIONS 22 23 22 22 PERFORMANCE INDICATORS 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Service population (determined by TSLAC) 121,698 121,698 123,167 125,000 Registered Borrowers 29,612 28,734 30,600 31,000 Total Materials Collection 155,715 159,256 166,000 172,000 Total Circulation 359,425 396,794 400,000 410,000 Total Library Visits 157,428 194,260 210,000 213,000 Total Program Attendance 3,448 14,700 16,500 17,000 148 LIBRARY 2021-22 2022-23 2023-24 2024-25 Efficiency Actual Actual Estimate Budget Cost per Person Served $9.41 $10.50 $11.50 $11.93 Cost per Circulation $3.18 $3.22 $3.54 $3.64 Circulation per Circulation FTE 39,936 41,768 42,105 41,158 2021-22 2022-23 2023-24 2024-25 Effectiveness Actual Actual Estimate Budget Percentage of Population with Library Cards 24.33% 23.61% 24.84% 24.80% Materials Expenditures/Capita $1.07 $1.27 $1.35 $1.33 Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 11.35% 12.07% 11.72% 11.13% Items/Capita (striving to meet 1.53 items/capita standard) 1.28 1.31 1.35 1.38 Circulation/Capita 2.95 3.26 3.25 3.28 Library Visits/Capita 1.29 1.6 1.71 1.70 Program Attendance/Capita 0.03 0.12 0.13 0.14 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Personnel Services $918,237 $1,001,807 $1,137,593 $1,209,372 Supplies and Equipment 158,429 201,130 200,100 199,100 Utility Services 63,622 71,955 74,000 68,000 Operating Expenses 4,396 2,934 4,910 5,300 Total $1,144,684 $1,277,826 $1,416,603 $1,481,772 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2024-25 Budget increases 4.4% from the FY 2023-24 year-end estimate with the anticipated wage increase. 149 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED CULTURAL EXPENDITURES LIBRARY Personnel Services 101-665-511110 Regular 700,396 786,060 779,378 859,739 101-665-511120 Overtime 595 1,053 1,350 1,053 101-665-511210 Longevity 18,067 18,180 17,273 19,452 101-665-511230 Certification Allowance 2,542 2,471 2,165 2,471 101-665-511310 FICA - Employer 53,774 61,735 61,213 67,464 101-665-511350 TMRS-Employer 110,730 125,385 134,508 138,334 101-665-511410 Health-Employer 107,875 104,801 124,757 105,471 101-665-511500 Workers Compensation 1,694 1,693 1,799 1,858 995,674 1,101,378 1,122,443 1,195,842 Supplies 101-665-521000 Operating Supplies 13,740 19,500 19,500 19,500 101-665-521100 Office Supplies 2,442 3,000 3,000 2,000 16,183 22,500 22,500 21,500 Utility Services 101-665-533100 Gas Utility Service 2,801 3,000 3,000 3,000 101-665-533200 Electric Utility Service 53,885 40,000 50,000 50,000 101-665-533410 Water Utility Service 15,269 21,000 21,000 15,000 71,955 64,000 74,000 68,000 Operations Support 101-665-521702 Postage 2,624 3,000 3,000 3,000 101-665-534029 Printing & Binding 740 2,700 2,700 3,000 3,364 5,700 5,700 6,000 Staff Support 101-665-511606 Uniforms - 440 100 200 101-665-511607 Annual Awards 159 300 300 300 101-665-511610 Memberships 1,393 2,000 1,750 1,895 101-665-511612 Training/Travel 4,313 12,700 12,700 10,735 101-665-511614 Meeting Expenses 269 300 300 400 6,133 15,740 15,150 13,530 Total Utility Services Total Supplies Total Personnel Services Total Staff Support Total Operations Support 150 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Professional Services 101-665-534048 Courier Delivery Service 2,194 2,300 2,174 2,300 2,194 2,300 2,174 2,300 Operating Equipment 101-665-521708 Furniture & Fixtures 25,984 3,600 3,600 3,600 101-665-534027 Memberships-City Use --36 - 101-665-521718 Library Materials 154,259 166,000 166,000 166,000 101-665-521714 Donation-Expense 2,081 5,000 5,000 5,000 182,324 174,600 174,636 174,600 TOTAL LIBRARY 1,277,826 1,386,218 1,416,603 1,481,772 Total Operating Equipment Total Professional Services 151 DEPARTMENT: INTERNAL SERVICES DIVISION: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating, and securing the City’s information assets. These assets form the foundation upon which many of the City’s core operations depend. Therefore, this foundation must be reliable, resilient, and responsive. To meet these expectations, the department focuses daily on customer service, education, and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing, and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness, and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many functions of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision-making process. GOALS FOR FY 24-25 Strategic Plan Emphasis •Policy Value: Essential Services o Improve efficiency, productivity, workflows, and collaborations o Mobilize the city by choosing cloud-base services to improve communication sharing between city departments o Improve fiber connection between all city buildings •Policy Value: Attractive Community o Provide excellent customer service o Safeguard the city’s network and the data shared within Project focus for FY 24-25 •Improve fiber communication between buildings at 10 Commercial Place •Install firewall redundancy throughout the City’s network system 152 INFORMATION TECHNOLOGY ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Director 1 1 1 1 Administrative Assistant 1 1 1 1 Senior Systems Administrator 1 1 1 1 Computer Systems Support Engineer 1 1 1 1 IT Support Specialist 3 3 3 3 Public Safety Administrator 1 1 1 1 GIS Administrator 1 1 1 1 GIS Specialist 1 1 2 2 TOTAL POSITIONS 10 10 11 11 Workload 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Average Annual Work Orders Completed 2,550 3,084 3,200 3,200 Average Monthly Hours to Complete Work Orders 1.25 1.5 1.25 1.25 Total Projects 45 62 67 67 Average Monthly Project Hours 620 620 750 750 Total Emails Received 1,122,550 1,116,600 1,239,530 1,239,530 Total Sent Good Email 452,550 454,875 475,000 475,000 Total Teams Meetings 1,675 1,452 1,575 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 25,000 City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 153 INFORMATION TECHNOLOGY Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget % Work Orders Completed 0-1 Day 46% 46% 45% 55% % Work Orders Completed 2-3 Days 8% 8% 12% 15% % Work Orders Completed 4-6 Days 11% 11% 11% 10% % Work Orders Completed 7- 10 Days 7% 7% 9% 5% %Work Orders Completed >11 Days 28% 28% 23% 15% Average Number of Days to Work Orders % Time on GIS Specific Projects 52% 52% 53% 55% % Time on GIS Customer Assistance 8% 8% 9% 17% % Time on Training/Conferences 0% 0% 8% 8% % Time on Non-Department Projects 20% 20% 16% 8% % Time on Administrative Overhead 20% 20% 14% 12% Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $995,922 $1,147,821 $1,321,410 $1,339,410 Supplies and Equipment 287,006 211,283 250,843 494,650 Utility Services 367,727 393,771 471,000 516,000 Operating Expenses 998,027 974,499 1,133,042 1,465,525 Professional Services 1,406 103,799 45,253 20,000 Repairs and Maintenance 0 0 3,800 3,800 Rental/Leasing 3,346 1,295 3,875 0 Capital Outlay 0 51,696 140,000 0 Total $2,653,434 $2,884,164 $3,369,223 $3,839,385 154 INFORMATION TECHNOLOGY PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2024-25 Budget increases 12.2% from the FY 2023-24 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. 155 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 101-853-511110 Regular 739,670 787,825 835,839 871,689 101-853-511120 Overtime 53,628 40,004 46,000 49,645 101-853-511210 Longevity 10,347 9,243 9,433 10,432 101-853-511230 Certificate Allowance 150 - 510 747 101-853-511310 FICA - Employer 59,831 64,006 68,221 71,303 101-853-511350 TMRS - Employer 121,515 139,788 149,909 156,681 101-853-511410 Health - Employer 108,548 123,430 142,997 110,203 101-853-511500 Workers Compensation 2,267 1,358 2,401 1,510 1,095,956 1,165,654 1,255,310 1,272,210 Supplies 101-853-521100 Office Supplies 5,875 5,700 3,716 8,800 101-853-521300 Motor Vehicle Supplies 528 400 584 - 101-853-521600 Equip Maint Supplies 4,053 4,700 5,043 - 10,456 10,800 9,343 8,800 City Support Services 101-853-541003 Computer Consulting 4,130 5,000 4,333 5,000 101-853-534036 Software Maintenance 32,760 - 7,970 - 101-853-534034 Software Maintenance-Citywide 508,714 688,739 575,000 820,749 101-853-534035 Software Maintenance-Departments 420,942 546,525 550,000 644,776 101-853-521701 Computer Fees & Licenses 7,494 5,000 5,000 6,000 974,040 1,245,264 1,142,303 1,476,525 Utility Services 101-853-533300 Telephone/Lane Lines 74,673 70,000 70,000 75,000 101-853-533310 Telephone/Cell Phones 124,572 125,000 142,000 150,000 101-853-533320 Telephone/Air Cards 100,839 101,000 108,000 115,000 101-853-533330 Telephone/Internet 92,649 125,000 150,000 175,000 101-853-533500 Vehicle Fuel 1,038 1,000 1,000 1,000 393,771 422,000 471,000 516,000 Staff Support 101-853-511606 Uniforms 1,416 2,700 2,700 3,300 101-853-511610 Memberships 467 1,400 1,400 1,900 101-853-511612 Training/Travel 49,983 62,000 62,000 62,000 51,866 66,100 66,100 67,200 Professional Services 101-853-541017 Other Consl/Prof Services 6,555 13,000 15,000 15,000 Total Personnel Services Total Supplies Total City Support Services Total Utility Services Total Staff Support 156 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 101-853-541010 IT Svcs-Web Design/Maint 93,114 -25,920 - 99,669 13,000 40,920 15,000 Total Professional Services 157 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Maintenance Services 101-853-534037 Computer Maintenance 12,083 - - - 101-853-551022 Other Maintenance Agreement -3,800 3,800 3,800 12,083 3,800 3,800 3,800 Rental/Leasing 101-853-561200 Lease/Purchase Payments 1,295 -3,875 - 1,295 - 3,875 - Operating Equipment 101-853-521708 Furniture & Fixtures 2,088 1,500 1,500 2,000 101-853-534027 Memberships-City Use - - 72 - 101-853-521710 Computer & Periphe. < $5000 170,431 237,000 200,000 153,600 101-853-521711 Communication Equip LESS $5000 5,784 40,000 20,000 55,050 101-853-521716 Equipment under $5,000 15,030 15,000 15,000 269,200 193,333 293,500 236,572 479,850 Capital Outlay 101-853-581003 Computer & Peripherals 31,119 162,000 140,000 - 101-853-581005 Equipment 20,578 - - - 51,696 162,000 140,000 - 2,884,164 3,382,118 3,369,223 3,839,385 TOTAL INFORMATION TECHNOLOGY Total Maintenance Services Total Operating Equipment Total Capital Outlay Total Rental Leasing 158 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. STRATEGIC GOALS AND OBJECTIVES Operational Value – Service Oriented In an organization that has a Service Oriented culture, there is the focus on meeting and exceeding current and future customer needs. • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Operational Value – Engaged Workforce Valuing people is the framework for building and sustaining an Engaged Workforce, who in turn are committed to serving customers and making a positive difference in their lives. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Operational Value – Proactive Proactive means initiating change by anticipating future situations in order to make things happen. • Compete for top talent with effective recruitment strategies and an efficient recruitment process. 159 HUMAN RESOURCES •Ensure our compensation and performance management processes are designed and executed to align and maximize our people’s performance with the goals of the organization. ORGANIZATIONAL CHART HUMAN RESOURCES 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Director 1 1 1 1 HR Manger 1 1 1 1 Senior HR Generalist 1 1 1 1 HR Generalist 1 1 1 1 Human Resources Assistant 1 1 1 1 TOTAL POSITIONS 5 5 5 5 City Manager Assistant City Manager Human Resources Purchasing 160 HUMAN RESOURCES PERFORMANCE INDICATORS Workload/Output Measures 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Total No. of Employees (Avg.) 430 430 430 460 # Full Time Employees (Avg.) 395 395 380 410 Job Announcements Posted 84 84 110 110 # Applications received 5,288 5,288 5,000 1000 - 3,216 ADP `19 # Full Time Positions Filled 77 77 80 80 # Part Time Positions Filled 11 11 10 10 # Total Turnover 88 88 85 80 # Full Time Turnover 81 81 75 80 # Part Time Turnover 7 7 10 10 # Retirements 6 6 10 12 # FMLA Claims 37 37 40 17 (or request - 30) # General Training Courses 15 15 15 15 # of tuition reimbursements 24 24 20 20 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Budget Personnel Services $548,678 $643,659 $702,602 $754,180 Supplies and Equipment 1,197 1,588 3,775 4,200 Operating Expenses 100,568 104,574 105,223 123,450 Professional Services 4,126 520 64,500 4,500 Total $654,569 $750,340 $876,100 $886,330 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will increase 1.2% from the FY 2023-24 year-end estimate with the anticipated wage increase. 161 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 101-866-511110 Regular 364,623 386,498 402,669 411,828 101-866-511120 Overtime 542 337 1,000 973 101-866-511210 Longevity 5,482 6,142 6,197 6,926 101-866-511230 Certificate Allowance 3,140 2,863 2,990 2,863 101-866-511310 FICA - Employer 27,742 30,262 31,583 32,306 101-866-511350 TMRS - Employer 61,391 66,091 69,401 70,988 101-866-511410 Health - Employer 59,853 63,927 67,185 57,653 101-866-511500 Workers Compensation 885 650 938 693 101-866-511600 Unemployment Compensation 436 20,000 5,000 20,000 524,094 576,770 586,963 604,230 Supplies 101-866-521000 Operating Supplies 939 3,160 2,500 3,000 101-866-521100 Office Supplies 568 700 775 700 1,507 3,860 3,275 3,700 Human Services 101-866-534025 Pre-Employment Check 4,537 3,000 2,700 3,000 101-866-534023 Interview Expenses 49 2,450 1,500 1,500 101-866-534006 COBRA FSA/HSA Adm Services 8,928 8,400 7,000 8,500 101-866-534053 Broker Services 75,000 75,000 75,000 75,000 101-866-534026 Medical Co-Pay 540 3,000 1,925 3,000 101-866-534018 Employee Assistance 7,608 10,000 10,500 10,000 101-866-511601 Tuition Reimbursement 21,339 18,000 25,689 20,000 101-866-511602 Employee Wellness Program 15,633 40,000 15,000 40,000 101-866-511608 Training Classes 21,878 20,000 21,000 21,000 155,512 179,850 160,314 182,000 Total Human Services Total Personnel Services Total Supplies 162 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Operations Support 101-866-534000 Advertising 6,521 19,450 4,000 19,450 101-866-534029 Printing & Binding 1,391 3,000 2,526 3,000 101-866-534027 Memberships-City Use - - 72 - 7,912 22,450 6,598 22,450 Staff Support 101-866-511606 Uniforms 297 500 500 500 101-866-511609 Employee Recognition 33,387 40,000 30,000 42,000 101-866-511610 Memberships 1,130 2,450 2,450 2,450 101-866-511612 Training/Travel 7,791 8,000 5,000 8,000 101-866-511614 Meeting Expenses - 1,000 1,000 1,000 42,604 51,950 38,950 53,950 City Assistance 101-866-511617 Medical Services 18,110 15,000 15,000 15,000 18,110 15,000 15,000 15,000 Professional Services 101-866-541017 Other Consul/Prof Service 520 64,500 64,500 4,500 520 64,500 64,500 4,500 Operating Equipment 101-866-521708 Furniture & Fixtures 81 500 500 500 81 500 500 500 TOTAL HUMAN RESOURCES 750,340 914,880 876,100 886,330 Total Operating Equipment Total City Assistance Total Staff Support Total Operations Support Total Professional Services 163 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations. Maintain and process payroll for all city employees. Finance handles unclaimed property and its subsequent disbursements to the individuals or the State. Adopt and update an Investment Policy and strategy annually that follows the Public Funds Investment Act that outlines oversight of investment funds and states the types of investments the city can use. Manage debt service and fixed assets annually. Complete the annual budget, facilitate annual audit, Annual Comprehensive Financial Report and Popular Annual Financial Report. Perform financial forecasting to make better, more informed operational decisions. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS FOR FY 2024-25 Strategic Plan Emphasis Policy Value: Financially Sustainable •Provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies so they have the information they need to make operational decisions to keep the city financially sustainable. Reports should be delivered within 20 days of the prior month’s end. •Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 38th consecutive year. •Improve the 5-year budgeting and forecasting plan for operations and debt management. These tools help maintain the fiscal sustainability of the City. •Maintain a 10-year budgeting plan for Construction in Progress (CIP) project for the city. 164 FINANCE Operational Value: Systems Management •With the new financial software going live on April 1, 2024, Finance is teaching departments new procedures to best utilize new financial software. With the new software, departments will be able to run more useful reports. These reports can be run daily to show any changes to the revenues and expenses for the department. These reports will also help maintain the fiscal year budget. The goal is that departments will be able to easily understand how the department financial operations run on a day-to-day basis. With the new software, ERP also has the City starting the process of going paperless. Project Focus for FY 2024-25 •Refine internal processes and systems to be more effective and efficient. •Go paperless in office, less cost for physical storage & documents always at hand and less postage/paper as payments sent in electronically. •Submit for financial transparency awards, i.e. Transparency Star for Economic Development, Budget Award ORGANIZATIONAL CHART City Manager Assistant City Manager Finance Utility Billing Office Municipal Court 165 FINANCE ACCOUNTING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget 2024-25 Budget Finance Director 1 1 1 1 1 Assistant Director 1 1 1 1 1 Senior Accountant 1 1 1 0 0 Financial Analyst 1 1 1 1 1 Accountant 1 1 1 2 2 Accounts Payable Coordinator 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 TOTAL POSITIONS 7 7 7 7 7 PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Accounts payable checks 6,269 6,125 6,200 6,500 Accounts payable EFT 0 0 50 100 Number of Purchase Orders Processed 7,322 8,215 8,500 5,000 Active Vendors to manage 1,500 Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 37 38 39 Quarterly Financials completed within 30 days 0 0 1 2 Popular Annual Financial Report 0 0 1 2 COA Award 36 37 38 39 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $673,128 $696,232 $716,565 $790,326 Supplies and Equipment 2,901 3,805 3,195 3,100 Operating Expenses 3,586 4,253 5,000 4,300 Professional Services 48,727 24,949 43,200 42,500 Total $728,341 $729,239 $767,960 $840,226 166 FINANCE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will increase 8.6% from the FY 2023-24 year-end estimate. This increase is due to increased costs for services and goods. Also, with anticipated wage increase from Class and Comp study. 167 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 101-868-511110 Regular 467,487 498,174 483,301 547,738 101-868-511120 Overtime 2,153 936 2,250 980 101-868-511210 Longevity 14,497 11,207 10,698 11,489 101-868-511230 Certification Allowance 2,540 2,528 2,340 2,528 101-868-511310 FICA - Employer 35,791 39,196 38,142 43,012 101-868-511350 TMRS - Employer 79,755 85,604 83,813 94,514 101-868-511410 Health - Employer 88,587 94,783 87,993 81,192 101-868-511500 Workers Compensation 1,252 841 1,328 923 692,062 733,269 709,865 782,376 Supplies 101-868-521000 Operating Supplies 1,939 2,000 2,250 2,000 101-868-521100 Office Supplies 679 700 600 700 2,617 2,700 2,850 2,700 Staff Support 101-868-511606 Uniforms 401 - 700 350 101-868-511610 Memberships 1,035 1,160 1,000 1,100 101-868-511612 Training/Travel 2,734 3,000 5,000 6,500 4,170 4,160 6,700 7,950 Professional Services 101-868-541017 Other Consl/Prof Services 14,949 22,000 18,000 16,000 101-868-541000 Auditor/Accounting Service 10,000 26,500 25,200 26,500 101-868-534058 Investment Management Fee 4,253 4,000 5,000 4,300 29,202 52,500 48,200 46,800 Total Personnel Services Total Supplies Total Staff Support Total Maintenance Services 168 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Operating Equipment 101-868-521708 Furniture & Fixtures 1,188 300 345 400 1,188 300 345 400 TOTAL FINANCE 729,239 792,929 767,960 840,226 Total Operating Equipment 169 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Real Property Acquisitions, Risk Management, Worker’s Compensation, Property Insurance, and Safety functions for the City. Purchasing manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Real Property acquisitions. The department is also responsible for the City’s Risk Management and Safety program. It Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. STRATEGIC GOALS AND OBJECTIVES Core Value – Do the Right Thing •Maintain the highest levels of ethical practices for all department functions. Economic Policy Value – Fiscally Sustainable •Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. •Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. 170 PURCHASING Operational Value – Service Oriented In an organization that has a Service Oriented culture, there is the focus on meeting and exceeding current and future customer needs. •All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. •Maintain a professional relationship with all City departments and vendors, insuring open communication. Operational Value – Systems Management Systems Management aligns and integrates all components of the organization as a unified whole to achieve the mission, ongoing success and performance excellence. •Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. •Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. •Manage the real property acquisition process to include routing of offers for property purchases and overseeing the offer to closing processes. •Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. •Manage disposal and auction activities for surplus, excess, and damaged City property. •Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Operational Value – Proactive Proactive means initiating change by anticipating future situations in order to make things happen. •Develop and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation. •Develop and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. 171 PURCHASING ORGANIZATIONAL CHART PURCHASING 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Purchasing Manager 1 1 1 1 Purchasing Specialist 1 1 1 1 Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 3 3 3 3 City Manager Assistant City Manager Human Resources Purchasing 172 PURCHASING PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Bids and Proposals Drafted 44 24 20 30 Bids and Proposals Responses 127 57 38 100 Contracts Reviewed 211 97 75 100 Meetings with Vendors 42 22 20 30 Research Requests 135 71 45 100 Workers Comp Claims Processed 84 144 39 100 Accident and Incident Investigated 309 217 150 200 Training Classes Held 6 16 20 20 Vehicles Processed (Titles, Gas Cards, Plates) 422 247 150 300 Fixed Asset Modifications 350 163 150 175 GovDeals Items Processed 148 98 65 75 GovDeals Total Sales $333,459.74 $25,186.52 $100,000.00 $10,000.00 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $269,711 $267,811 $237,474 $307,823 Supplies and Equipment 2,115 7,845 5,300 5,640 Utility Services 0 793 0 0 Operating Expenses 6,033 6,245 6,100 5,600 Professional Services 0 241 0 0 Total $277,858 $282,935 $248,874 $319,063 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget reflects an increase of 22% from the FY 2023-24 year- end estimate to account for training related to new staff certifications and anticipated wage increases. 173 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 101-872-511110 Regular 175,178 202,403 148,600 200,753 101-872-511120 Overtime 54 72 500 287 101-872-511210 Longevity 5,451 3,285 2,593 2,906 101-872-511230 Certification Allowance 955 1,120 495 1,120 101-872-511310 FICA - Employer 13,464 15,816 11,642 15,678 101-872-511350 TMRS-Employer 29,749 34,541 25,583 34,451 101-872-511410 Health-Employer 33,489 40,334 36,928 37,966 101-872-511500 Workers' Compensation 480 340 508 337 258,820 297,911 226,849 293,498 Supplies 101-872-521000 Operating Supplies 305 450 200 450 101-872-521005 Supplies-Inspections 2,760 3,000 3,000 3,000 101-872-521100 Office Supplies 1,079 450 500 450 101-872-521300 Motor Vehicle Supplies - 240 100 240 4,145 4,140 3,800 4,140 Professional Services 101-872-541017 Professional Services 241 - - - 241 - - - Utility Services 101-872-533320 Telephone/Air Card 793 - - - 793 - - - Operations Support 101-872-534000 Advertising 4,210 5,500 4,000 3,500 101-872-534027 Business Memberships 1,504 2,000 2,000 2,000 101-872-534029 Printing & Binding 31 100 100 100 101-872-534032 Service Fees - GovDeals 500 - - - 6,245 7,600 6,100 5,600 Staff Support 101-872-511606 Uniforms 275 325 325 325 101-872-511610 Memberships 1,469 2,000 2,000 2,000 101-872-511612 Training/Travel 6,035 12,000 6,000 10,000 101-872-511614 Meeting Expenses 167 500 500 350 Total Personnel Services Total Operations Support Total Supplies Total City Support Services Total Utility Services 174 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 7,946 14,825 8,825 12,675 Total Staff Support 175 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED City Assistance 101-872-511617 Medical Services 1,045 1,490 1,800 1,650 1,045 1,490 1,800 1,650 Operating Equipment 101-872-521708 Furniture & Fixtures 2,610 2,000 1,500 1,000 101-872-521710 Computer & Periphe. < $5,000 1,090 - - - 101-872-521712 Operating Equipment - 500 -500 3,700 2,500 1,500 1,500 Capital Outlay 872-581200 Vehicles & Access. Over $5,000 - - - - TOTAL PURCHASING & ASSET MGT 282,935 328,466 248,874 319,063 Total Capital Outlay Total Operating Equipment Total City Assistance 176 DEPARTMENT: INTERNAL SERVICES DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, vehicle specifications and standardization throughout the fleet. GOALS FOR FY 24-25 Strategic Plan Emphasis •Policy Value: Essential Services o Maintain and repair vehicles and equipment to increase their lifespan. o Optimize fleet availability with minimal turn-around times. o Develop and implement fleet utilization guidelines and procedures. o Maintain and improve vehicle and equipment safety •Policy Value: Attractive Community o Enhancing safety for city employees Project focus for FY 24-25 •Improve current vehicle replacement program •Improve current generator maintenance program to included specified trainings 177 FLEET MAINTENANCE ORGANIZATIONAL CHART FLEET MAINTENANCE 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Internal Services Director 0 0 1 1 Assistant Director 1 1 0 0 Administrative Assistant 1 1 1 1 Fleet Superintendent 1 1 1 1 Fleet Supervisor 1 1 1 1 Fleet Mechanic 4 4 4 4 Inventory Parks Clerk 0 0 1 1 TOTAL POSITIONS 8 8 9 9 PERFORMANCE INDICATORS City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 178 FLEET MAINTENANCE Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Work Orders: -Police Department vehicles and equipment 450 583 585 590 -EMS vehicles and equipment 425 446 450 455 -Streets vehicles and equipment 200 242 245 250 -Administration vehicles 8 3 3 3 -Animal Control vehicles 35 67 70 75 -Facilities Services vehicles 80 73 75 75 -Fire vehicles and equipment 215 219 225 230 -Fleet Service vehicles 25 104 111 115 -I.T.15 18 18 18 -Planning/Inspection/Comm Dev vehicles 0 75 80 80 -Parks vehicles and equipment 120 162 170 170 -Water & Sewer vehicles and equipment 185 306 310 320 -Utility Billing vehicles 40 15 17 17 -Drainage vehicles and equipment 205 199 200 200 -Economic Development vehicles 7 6 4 4 Engineering vehicles 25 31 49 45 -Purchasing vehicles 2 0 0 -Operations (non-asset specific)15 0 8 15 -Motor Pool vehicles 80 98 80 80 Work Orders(in-house)0 0 0 Work Orders (outside vendors)0 0 0 Total Work Orders Issued 2,132 2,659 2,700 2742 179 FLEET MAINTENANCE Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Hours Worked Public Safety 2300 2195 1917 2200 Public Works 2000 979 7669 7700 Administration Vehicles 5 2 2 2 Facilities Services Vehicles 70 52 25 45 Fleet Service Vehicles 35 224 235 240 I.T 10 9 4 5 Planning/Inspection/Comm Dev vehicles 0 79 107 93 Parks vehicles and equipment 165 196 209 202 Economic Development vehicles 5 7 4 5 Engineering vehicles 50 31 32 35 Purchasing vehicles 7 0 0 0 Motor Pool vehicles 70 28 24 30 Fleet Operations 220 0 0 0 Total Hours Worked 4937 3918 10,299 10,557 Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% 98% Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $571,550 $694,010 $886,459 $890,021 Supplies and Equipment 260,681 119,146 316,700 266,050 Utility Services 9,420 11,363 12,000 12,500 Repairs and Maintenance 230,124 316,166 345,000 308,000 Capital Outlay 145,545 72,133 88,774 0 Total $1,217,320 $1,212,819 $1,648,933 $1,476571 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will decrease 11.7% from the FY 2023-24 year-end estimate. Supplies and Equipment and Capital Outlay costs are lower for 2024-25 budget compared to estimated 2023-24 costs. 180 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 101-877-511110 Regular 455,959 554,675 576,394 580,312 101-877-511120 Overtime 10,357 21,121 8,000 10,964 101-877-511210 Longevity 3,317 4,328 4,135 5,318 101-877-511230 Certificate Allowance 3,170 2,365 4,140 2,365 101-877-511310 FICA - Employer 35,044 44,546 45,339 45,803 101-877-511350 TMRS - Employer 76,237 97,289 99,628 100,647 101-877-511410 Health - Employer 73,653 95,998 101,418 98,302 101-877-511500 Workers Compensation 9,293 8,754 9,855 9,110 667,029 829,076 848,909 852,821 Supplies 101-877-521000 Operating Supplies 12,901 12,000 14,000 - 101-877-521005 Supplies - Inspection Stickers - 850 850 850 101-877-521100 Office Supplies 486 500 850 700 101-877-521201 Medical/Chemical Supplies 19,679 19,000 19,000 22,000 101-877-521300 Motor Veh. Supplies 62,046 205,000 240,000 205,000 101-877-521600 Equip Maint Supplies 635 5,000 5,000 7,500 95,747 242,350 279,700 236,050 City Support Services 101-877-521701 Computer Fees & Licenses 8,419 7,000 7,000 7,000 8,419 7,000 7,000 7,000 Utility Services 101-877-533500 Vehicle Fuel 11,363 12,000 12,000 12,500 11,363 12,000 12,000 12,500 Total Personnel Services Total Supplies Total Utility Services Total City Support Services 181 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 101-877-511606 Uniforms 5,423 6,600 7,500 8,000 101-877-511607 Annual Awards 1,693 300 300 500 101-877-511612 Training/Travel 19,465 28,900 29,000 28,000 101-877-511614 Meeting Expenses 399 1,000 750 700 26,981 36,800 37,550 37,200 Maintenance Services 101-877-551078 Outside Fleet Repair 245,220 250,000 250,000 208,000 101-877-551077 Outside Collision Repair 49,630 33,000 50,000 50,000 101-877-551076 Other Maintenance Agreements 21,317 52,007 45,000 50,000 316,166 335,007 345,000 308,000 Operating Equipment 101-877-521709 Vehicles & Access. Under $5,000 11,659 10,000 19,000 12,000 101-877-521712 Operating Equipment 3,322 11,000 11,000 11,000 Total Operating Equipment 14,981 21,000 30,000 23,000 Capital Outlay 101-877-581012 Vehicles & Access. Over $5,000 72,133 - 59,000 - 101-877-581005 Equipment Over $5,000 - 29,774 29,774 - Total Capital Outlay 72,133 29,774 88,774 - TOTAL FLEET SERVICE 1,212,819 1,513,007 1,648,933 1,476,571 Total Staff Support Total Maintenance Services 182 DEPARTMENT: INTERNAL SERVICES DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. GOALS FOR FY 24-25 Strategic Plan Emphasis • Policy Value: Essential Services o Deliver exceptional customer services o Creating a comprehensive maintenance schedule through preventative maintenance to extend the life of facilities and specified equipment. o Increase safety and security by enhancing access control systems, conducting regular safety inspections, implementing emergency response protocols, and training staff members on handling critical situations o Establishing an energy efficiency goal by implementing energy- efficient practices to help reduce energy consumption o Space utilization goal to help foster growth, innovation, and eliminate wasted areas • Policy Value: Attractive Community o Maintain safe and clean facilities. 183 FACILITY SERVICES Project focus for FY 24-25 •Replace HVAC systems around City campuses •Perform preventative maintenance to the interior of buildings •Assess building functionality and spatial utilization throughout the City campuses •Upgrade some features within each building ORGANIZATION CHART FACILITY SERVICES 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Facility Maintenance Superintendent 1 1 1 1 Facility Maintenance Supervisor 1 1 1 1 Facilities Maintenance Crew Leader 1 1 1 1 Facilities Maintenance Technician 4 1 1 2 Grounds Maintenance Technician 1 1 1 0 HVAC Technician 1 1 1 1 HVAC Apprentice 1 1 1 1 Master Electrician 1 1 1 1 Journeyman Electrician 0 1 1 1 Master Plumber 0 1 1 1 Plumber Apprentice 0 1 1 1 TOTAL POSITIONS 11 11 11 11 City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 184 FACILITY SERVICES PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Square footage maintained 301,656 301,656 301,656 301,656 City Buildings Maintained 27 27 27 27 Completed work orders 238 1560 1800 1800 Internal Pest Control Services 22 35 41 41 Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Electrical Repairs 22 154 178 166 Plumbing Repairs 31 165 190 177 HVAC Repairs 27 93 107 100 Carpentry 17 161 188 175 Misc. / other 119 952 1095 1024 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $771,489 $897,424 $1,077,402 $1,012,978 Supplies and Equipment 120,852 140,321 135,435 155,350 Utility Services 193,501 211,969 217,100 220,000 Operating Expenses 0 0 45 0 Repairs and Maintenance 516,001 697,915 446,090 462,000 Rental/Leasing 0 0 490 490 Capital Outlay 36,557 52,658 306,665 260,000 Total $1,638,400 $2,000,288 $2,183,227 $2,110,818 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget decreases 3.4% from the FY 2023-24 year-end estimates. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. 185 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED INTERNAL SERVICE EXPENDITURES FACILITY SERVICES Personnel Services 101-878-511110 Regular 544,834 600,888 623,485 607,785 101-878-511120 Overtime 12,458 29,320 27,000 31,458 101-878-511210 Longevity 12,512 13,113 13,875 13,132 101-878-511230 Certification Allowance 2,255 2,633 1,234 2,059 101-878-511310 FICA - Employer 40,625 49,416 50,918 50,064 101-878-511350 TMRS - Employer 97,288 107,923 111,886 110,010 101-878-511410 Health - Employer 155,509 174,522 207,082 158,364 101-878-511500 Workers Compensation 14,912 12,972 15,722 13,106 880,395 990,787 1,051,202 985,978 Supplies 101-878-521000 Operating Supplies 112,016 104,500 100,000 115,000 101-878-521100 Office Supplies 729 735 735 850 101-878-521200 Medical/Chemical Supplies 11,759 14,000 14,200 14,000 101-878-521300 Motor Veh. Supplies - - - - 101-878-521315 Landscaping Supplies-Campus 14,397 22,000 15,000 22,000 101-878-521600 Equip Maint Supplies 75 1,500 1,500 - 138,975 142,735 131,435 151,850 Utility Services 101-878-533100 Gas Utility Service 14,985 16,000 15,000 18,000 101-878-533200 Electric Utility Service 138,600 134,000 140,600 134,000 101-878-533410 Water Utility Service 45,813 50,000 50,000 55,000 101-878-533500 Vehicle Fuel 12,571 13,000 11,500 13,000 211,969 213,000 217,100 220,000 Operations Support 101-878-534027 Temporary Empl. Services - - 45 - - - 45 - Total Personnel Services Total Supplies Total Utility Services Total Operations Support 186 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 101-878-511606 Uniforms 6,803 10,000 10,000 12,000 101-878-511607 Annual Awards 5,687 7,000 7,000 7,000 101-878-511612 Training/Travel 4,540 9,200 9,200 8,000 101-878-511614 Meeting Expenses - - - - 17,029 26,200 26,200 27,000 Professional Services 101-878-551026 Contractual Services 152,575 225,000 225,000 252,000 152,575 225,000 225,000 252,000 Maintenance Services 101-878-551100 Building Maintenance 545,341 204,000 221,090 210,000 545,341 204,000 221,090 210,000 Rental-ROW 101-878-561100 Rental Equipment - 490 490 490 - 490 490 490 Operating Equipment 101-878-521715 Police/Fire/Medical Equipment 1,346 3,430 4,000 3,500 Total Operating Equipment 1,346 3,430 4,000 3,500 Capital Outlay 101-878-581012 Vehicles & Accessories > $5,000 52,658 - 39,714 - 101-878-581007 Improvements > $5,000 - 234,500 244,500 260,000 101-878-581005 Equipment > $5,000 - 22,500 22,451 - Total Capital Outlay 52,658 257,000 306,665 260,000 TOTAL FACILITY SERVICES 2,000,288 2,062,642 2,183,227 2,110,818 Total Professional Services Total Maintenance Services Total Rental-ROW Total Staff Support 187 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital’s Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital’s drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children’s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children’s Advocacy Center’s primary emphasis is placed on the well-being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016-17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Supplies and Equipment $0 $5,288 $18,270 $10,000 City Supported Services 52,666 47,666 67,666 57,666 Total $282,518 $288,081 $335,936 $322,666 188 CITY ASSISTANCE PROGRAM JUSTIFICATION & ANALYSIS The FY 2024-25 Budget will decrease $13,270 from the FY 2023-24 year-end estimate. 189 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED MISCELLANEOUS EXPENDITURES CITY ASSISTANCE City Assistance 101-901-532006 Patient Assistance 5,000 5,000 5,000 5,000 101-901-532007 Transportation Assistance 42,666 42,666 42,666 42,666 101-901-532009 Children's Advocacy Assistance - 5,000 5,000 5,000 101-901-532010 Schertz Housing Authority - 5,000 15,000 5,000 101-901-534047 Senior Citizen Program 235,127 250,000 250,000 255,000 282,793 307,666 317,666 312,666 Operating Equipment 101-901-521714 Donation- Expense 5,288 10,000 18,270 10,000 5,288 10,000 18,270 10,000 TOTAL CITY ASSISTANCE 288,081 317,666 335,936 322,666 Total City Assistance Total Operating Equipment 190 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED MISCELLANEOUS EXPENDITURES PROJECTS Fund Charges/Transfers 101-900-548009 Transfer Out-Bond Fund 204 - - - 101-900-548010 Transfer out-Capital Projects 850,000 1,250,000 250,000 - 101-902-548019 Transfer out-Water&Sewer - - - - 850,204 1,250,000 250,000 - TOTAL PROJECTS 850,204 1,250,000 250,000 - Total Fund Charges/Transfers 191 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be used to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measures to the court room for the safety of staff and citizens. 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Supplies and Equipment $5,985 $521 $2,000 $84,000 Operating Expenses 0 0 0 9,000 Total $5,985 $521 $2,000 $93,000 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2024-25 Budget will increase $91,000 from the FY 2023-24 estimate to match the projected revenue for 2024-25. 192 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 101 GENERAL FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED MISCELLANEOUS EXPENDITURES COURT RESTRICTED FUNDS Operating Equipment 101-910-521713 Court Technology 521 2,000 2,000 84,000 101-910-534096 Court Security -8,000 -9,000 521 10,000 2,000 93,000 TOTAL COURT RESTRICTED FUNDS 521 10,000 2,000 93,000 Total Operating Equipment 193 INTEREST &SINKING FUND 194 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking (I&S) portion of the property taxes are directly deposited by the County Tax Assessor’s Office into this fund. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Taxes $7,182,900 $7,710,299 $8,450,000 $9,505,920 Fund Charges/Transfers 2,737 3 104,407 0 Investment Income 565,058 105,397 117,000 105,000 Miscellaneous 4,142,000 181,935 197,096 100,000 Total $11,895,694 $7,997,634 $8,868,503 $9,710,920 Expenses Professional Services $90,626 $4,200 $4,117 $4,200 Debt Service 6,584,155 8,473,985 9,472,652 10,188,820 Refund Debt 4,443,881 0 0 0 Total $11,118,662 $8,748,185 $9,476,768 $10,193,020 Over/-Under $777,032 -$750,751 -$712,672 -$482,100 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2024-25 Budget increased 9.5% from the FY 2023- 24 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2024-25 Budget will increase 7.6% from the FY 2023-24 year-end estimate following the existing debt payment schedule. 195 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 505 TAX INTEREST & SINKING FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED FINANCIAL SUMMARY Revenue Summary Taxes 7,710,299 9,050,000 8,450,000 9,505,920 Fund Transfers 3 - - - Miscellaneous 287,332 285,000 314,096 205,000 TOTAL REVENUES 7,997,634 9,335,000 8,764,096 9,710,920 Expenditure Summary General Government Non Departmental 8,748,185 8,686,248 9,476,768 10,193,020 TOTAL EXPENDITURES 8,748,185 8,686,248 9,476,768 10,193,020 OVER/UNDER (750,551) 648,752 (712,672) (482,100) FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 2,614,959 1,864,409 1,864,409 1,151,737 ENDING FUND BALANCE 1,864,409 2,513,161 1,151,737 669,637 196 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 505 TAX INTEREST & SINKING FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Taxes 505-101-411900 Property Tax Revenue 7,710,299 9,050,000 8,450,000 9,505,920 Total Taxes 7,710,299 9,050,000 8,450,000 9,505,920 Fund Transfers 505-101-480000 Transfer IN - Reserves 3 - - - 505-101-480401 Transfer In - Bond Projects - - - - Total Fund Transfers 3 - - - Miscellaneous 505-101-491000 Interest Earned 4,814 10,000 8,667 5,000 505-101-491200 Investment Income 100,583 175,000 108,333 100,000 505-101-491300 Bond Payable - - - - 505-101-497018 Contribution From YMCA 125,000 100,000 135,417 100,000 505-101-497000 Misc Income 56,935 - 61,680 - 505-101-497013 Proceeds From Refunding Debt - - - - Total Miscellaneous 287,332 285,000 314,096 205,000 TOTAL REVENUES 7,997,634 9,335,000 8,764,096 9,710,920 197 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 505 TAX INTEREST & SINKING FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES Professional Services 505-101-555041 Paying Agent 4,200 4,800 4,117 4,200 505-101-555040 Cost of Bond Issuance - 80,000 - - Total Professional Services 4,200 84,800 4,117 4,200 Debt Service 505-101-555012 Bond-GO 2007 Principal 355,000 370,000 384,583 385,000 505-101-555011 Bond-GO 2007 Interest 70,561 56,370 76,441 41,005 505-101-555014 Bond-GO 2012 - Principal - - - - 505-101-555013 Bond-GO 2012 - Interest - - - - 505-101-555016 Bond-GO 2014 Refund-Principal 775,000 800,000 839,583 830,000 505-101-555015 Bond-GO 2014 Refund-Interest 245,150 219,525 265,579 191,000 505-101-555025 Bond-GO Ref 2015-Interest 37,050 37,050 40,138 37,050 505-101-555039 Tax Note - SR2015A-Principal - - - - 505-101-555038 Tax Note - SR2015A - Interest - - - - 505-101-555027 Bond-GO SR2016-Principal 255,000 265,000 339,357 275,000 505-101-555026 Bond-GO SR2016-Interest 121,606 111,206 68,632 100,406 505-101-555033 Bond-TaxableB CO SR2016-Princi 65,000 65,000 70,417 70,000 505-101-555032 Bond-Taxable CO SR2016-Interes 38,388 36,438 41,587 34,413 505-101-555031 Bond-NonTaxA CO SR2016-Princip 205,000 70,000 222,083 75,000 505-101-555030 Bond-NonTax CO SR2016-Interest 32,469 27,319 35,175 25,144 505-101-555009 Bond-CO SR2017-Principal 315,000 325,000 341,250 185,000 505-101-555008 Bond-CO SR2017 - Interest 103,400 93,800 112,017 86,150 505-101-555029 Bond-GO SR2017 - Principal 175,000 184,167 180,000 505-101-555028 Bond-GO SR2017 - Interest 95,025 89,850 102,944 84,525 505-101-555018 Bond-GO 2018 Refund- Principal 595,000 610,000 644,583 235,000 505-101-555017 Bond-GO 2018 Refund - Interest 73,617 60,844 79,752 148,569 505-101-555010 Bond-CO SR2018 - Principal 260,000 270,000 281,667 - 505-101-555001 Bond-CO 2018 - Interest 151,263 138,013 163,868 124,138 198 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 505 TAX INTEREST & SINKING FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED 505-101-555063 Bond-GO 2018 Ref - Principal 205,000 250,000 222,083 625,000 505-101-555064 Bond-GO 2018 Ref - Interest 172,069 160,694 186,408 47,753 505-101-555000 Bond-CO 2018 - Principal - - - 285,000 505-101-555003 Bond-CO 2019-Principal 275,000 280,000 297,917 290,000 505-101-555002 Bond-CO 2019-Interest 106,800 95,675 115,700 82,875 505-101-555020 Bond-GO 2020-Principal 960,000 970,000 1,040,000 330,000 505-101-555019 Bond-GO 2020-Interest 174,063 135,463 188,568 109,463 505-101-555022 Bond-GO 2021 Ref - Principal 350,000 360,000 379,167 370,000 505-101-555021 Bond-GO 2021 Ref - Interest 124,800 110,600 135,200 96,000 505-101-555007 Bond-CO 2022 - Principal 175,000 180,000 189,583 190,000 505-101-555006 Bond-CO 2022 - Interest 166,525 157,650 180,402 148,400 505-101-555005 Bond-CO 2022A - Principal 275,000 265,000 297,917 280,000 505-101-555004 Bond-CO 2022A - Interest 364,225 350,725 394,577 337,100 505-101-555024 Bond-GO 2022 - Principal 615,000 595,000 666,250 625,000 505-101-555023 Bond-GO 2022 - Interest 816,975 786,725 885,056 756,225 505-101-555065 Bond-CO 2024 - Principal - - - 1,608,604 505-101-555066 Bond-CO 2024 - Interest - - - 900,000 Total Debt Service 8,573,985 8,517,945 9,472,652 10,188,820 TOTAL INTEREST & SINKING 8,578,185 8,602,745 9,476,768 10,193,020 OVER/UNDER (750,551) 648,752 (712,672) (482,100) FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 2,614,959 1,864,409 1,864,409 1,151,737 ENDING FUND BALANCE 1,864,409 2,513,161 1,151,737 669,637 199 WATER ANDSEWER 200 REVENUE WATER AND SEWER FUND Sale of Water 44.6% Garbage Collection 19.1% Sewer Charges 31.0% Other Fees and Charges 2.3%Miscellaneous Income 3.0% WATER & SEWER - REVENUES SALE OF WATER $14,500,000 GARBAGE COLLECTION $6,200,000 SEWER CHARGES $10,088,000 OTHER FEES & CHARGES $761,500 MISCELLANEOUS INCOME $1,310,915 TOTAL $32,860,415 201 EXPENDITURES WATER AND SEWER FUND Debt Service 7.4% Operation Support & Services 18.9% Utility & Maintenance Services 48.6% Professional & City Services 2.2% Personnel 9.8% Supplies 1.0% WATER & SEWER - EXPENDITURES PERSONNEL $3,433,541 SUPPLIES $336,850 PROFESSIONAL & CITY SERVICES $777,150 UTILITY & MAINTENANCE SERVICES $17,024,292 OPERATION SUPPORT & SERVICES $6,610,538 CAPITAL EXPENSE $1,237,550 DEBT SERVICE $3,000,000 TOTAL $35,011,333 Capital Expense 3.5% Misc/Projects 8.6% 202 203 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Revenue Summary Franchises 283,440 320,000 378,845 350,000 Fees 30,414,475 30,303,800 30,392,492 31,549,500 Fund Transfers 152,593 157,500 157,500 180,000 Miscellaneous 14,032,416 723,500 890,108 780,915 TOTAL REVENUES 44,882,924 31,504,800 31,818,945 32,860,415 Expenditure Summary GENERAL GOVERNMENT NON DEPARTMENTAL - - - - BUSINESS OFFICE 1,307,450 1,393,245 1,361,544 1,546,654 TOTAL GENERAL GOVERNMENT 1,307,450 1,393,245 1,361,544 1,546,654 PUBLIC WORKS W & S ADMINISTRATION 28,876,131 29,848,656 29,895,136 30,464,679 TOTAL PUBLIC WORKS 28,876,131 29,848,656 29,895,136 30,464,679 MISC & PROJECTS PROJECTS 326,181 -353,911 3,000,000 TOTAL MISC & PROJECTS 326,181 - 353,911 3,000,000 TOTAL EXPENDITURES 30,509,762 31,241,901 31,610,591 35,011,333 OVER/UNDER 14,373,162 262,899 208,354 (2,150,918) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 15,341,009 29,714,172 29,714,172 29,922,525 ENDING FUND EQUITY 29,714,172 29,977,071 29,922,525 27,771,607 204 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Franchises 202-575-421490 Tower Leasing 283,441 320,000 378,845 350,000 Total Franchises 283,441 320,000 378,845 350,000 Fees 202-575-432023 Garbage Collection Fee 5,921,639 6,018,000 6,100,000 6,200,000 202-575-432024 Fire Line Fees - 22,000 - - 202-575-432025 Recycle Fee Revenue 351,910 346,800 355,000 355,000 202-575-432026 W&S Line Constructn Reimbur 1,560 - 1,450 1,500 202-575-432047 Sale of Water 14,124,124 14,000,000 13,700,000 14,500,000 202-575-432048 Edwards Water Lease - - - - 202-575-432049 Water Transfer Charge-Selma - 40,000 - - 202-575-432050 Water Transfer Charge-UC - 20,000 - - 202-575-432051 Sale of Meters 68,287 100,000 108,333 100,000 202-575-432052 Sewer Charges 9,619,274 9,500,000 9,800,000 10,088,000 202-575-432053 Water Penalties 325,181 252,000 325,000 300,000 202-575-432058 Sale of Merchandise - GovDeals - 2,500 - 2,500 202-575-432089 NSF Check Fee-Water&Sewer 2,500 2,500 2,708 2,500 Total Fees 30,414,475 30,303,800 30,392,492 31,549,500 Fund Transfers 202-101-480000 Transfer In 2,593 - - - 202-101-480101 Transfer In-General Fund - - - - 202-101-480704 Interfnd Chrg-Drainage Billing 150,000 157,500 157,500 180,000 Total Fund Transfers 152,593 157,500 157,500 180,000 205 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Miscellaneous 202-575-497035 Misc Charges 11,615 13,500 14,625 14,500 202-101-491000 Interest Earned 12,787 16,000 22,000 20,000 202-101-491200 Investment Income 404,207 350,000 590,000 500,000 202-575-497017 Capital Contribution-W&S 11,927,754 - - - 202-575-497000 Misc Income-W&S 10,750 18,000 27,083 10,000 202-575-497032 Salary Reimb-SSLGC 252,623 326,000 236,400 236,415 202-575-497012 Change In Equity 1,412,676 - - - Total Miscellaneous 14,032,414 723,500 890,108 780,915 TOTAL REVENUES 44,882,922 31,504,800 31,818,945 32,860,415 206 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION The Utility Department is entrusted with several essential responsibilities, which are fundamental to the provision of utility services. Among these duties are the precise measurement of utility usage through meter reading, the creation and delivery of utility invoices, the processing of customer payments, the establishment of new customer accounts, the annual conduct of sewer averaging, the management of debt collection on a quarterly basis, the resolution of customer complaints in a prompt and equitable manner, and the acceptance of payments on behalf of other city departments. These tasks are performed with the utmost professionalism and expertise, ensuring that utility services are delivered efficiently and effectively to all customers. In addition to these responsibilities, the department provides customer service with education to help improve customers' understanding of their utility bills. This education is designed to ensure that customers have the necessary knowledge to grasp their billing statements fully and to address any questions or concerns that may arise. By providing these services, the utility department plays a vital role in ensuring the efficient and effective delivery of utility services to customers GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: Essential Services o Our topmost priority is to ensure that our customers always receive prompt and courteous service. o We strive to consistently maintain the highest standards of professionalism and quality in our services. o Our commitment to excellence is a priority, and we are dedicated to meeting the needs of our customers with the utmost respect and efficiency. o We believe that by offering exceptional service, we can establish a strong relationship with our customers and maintain their trust and loyalty. 207 UTILITY BILLING •Policy Value: Quality of life o Our goal is to encourage and enlighten our customers on the advantages of opting for the delivery of email-based statements. o We believe that this not only simplifies the process of record- keeping but also enhances the overall experience of our customers. o We strongly encourage our customers to make the switch to email statement delivery, and we stand ready to assist them in any way possible. o Our organization endeavors to educate our customers to make timely payments of their utility bills through our city's automated draft payment system, online web payments, payment kiosk, and electronic services offered by their respective financial institutions. o We believe that opting for these safe, secure, and hassle-free payment methods will ensure the uninterrupted provision of essential services and save valuable time and resources. •Policy Value: Safe Community o To ensure the safe, reliable, and efficient reading of water meters. o It is imperative to adopt a method that is both dependable and effective. o This will enable the process to be carried out with minimal disruption and maximum precision. o To achieve this goal, it is important to employ a well-structured approach that is tailored to meet the specific needs of the task at hand. o By doing so, we can guarantee that the process is performed with the utmost professionalism and efficiency while also ensuring the safety of those involved. •Our primary objective is to provide our customers with accurate and expedited utility billing statements. o Our team strives to ensure that billing information is precise and delivered promptly to avoid any delays or confusion. o We understand the importance of efficient and reliable billing statements, and our commitment to providing exceptional service is unwavering. Project focus for FY 2024-25 •The objective is to foster community engagement and raise awareness among residents about utility services in the city of Schertz. o This initiative seeks to inform and educate the customers on various utility services: water, sewer, and solid waste management. By promoting such knowledge, customers can make informed decisions about their utility usage and contribute towards the overall sustainability of the city. 208 UTILITY BILLING •To maintain a highly skilled and professional workforce, it is important to establish clear performance standards, provide regular feedback and coaching, and recognize and reward exceptional performance. o The utility department can create a culture of excellence that motivates employees to achieve their full potential and deliver exceptional results. •We propose to enhance the proficiency of the Utility Department. o This initiative aims to increase the knowledge and skills of the department's personnel, thereby improving their ability to carry out their duties effectively and efficiently. o We believe this will result in better service delivery and increased customer satisfaction. •The Harmony Meter system is an instrumental tool for keeping all residents informed of any leaks, regardless of their leak level. o Our current practice involves utilizing Harmony's leak alerts to inform residents about both minor leaks and leaks that exceed 100 gallons per hour on a daily basis. o This information is critical for allowing customers to be notified of leaks early and proactively take measures to prevent increased utility bills. 209 UTILITY BILLING ORGANIZATIONAL CHART UTILITY BILLING 2021-22 Actual 2022-23 Actual 2023-24 Actual 2025-25 Budget Utility Billing Manager 1 1 1 1 Utility Billing Asst. Manager 1 0 0 0 Senior Utility Billing Specialist 0 1 2 2 Utility Billing Specialist 5 5 5 5 Meter Tech 2 2 2 2 TOTAL POSITIONS 9 9 10 10 City Manager Assistant City Manager Finance Utility Billing Municipal Court 210 UTILITY BILLING Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $431,066 $601,713 $640,600 $763,754 Supplies and Equipment 222,795 314,355 312,444 311,400 Utility Services 11,333 9,182 13,000 13,000 Operating Expenses 396,037 382,200 395,500 413,500 Repairs and Maintenance 4,620 0 0 0 Capital Outlay 0 0 0 45,000 Total $1,065,851 $1,307,450 $1,361,544 $1,546,654 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget increases 13.6% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. 211 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 202-176-511110 Regular 350,951 446,248 409,821 500,452 202-176-511120 Overtime 5,644 7,579 7,000 7,189 202-176-511210 Longevity 6,679 6,102 6,803 7,463 202-176-511220 Clothing Allowance 112 - - - 202-176-511230 Certification Allowance 1,390 780 20 622 202-176-511310 FICA - Employer 26,429 35,244 32,423 39,453 202-176-511350 TMRS-Employer 115,899 76,973 71,245 86,694 202-176-511410 Health-Employer 85,657 104,756 100,440 110,884 202-176-511500 Workers' Compensation 3,907 2,163 4,148 2,297 Total Personnel Services 596,669 679,845 631,900 755,054 Supplies 202-176-521000 Operating Supplies 2,975 2,500 2,500 2,500 202-176-521100 Office Supplies 1,775 3,144 3,144 2,100 202-176-521405 Water Meters-New 206,899 208,000 208,000 208,000 Total Supplies 211,648 213,644 213,644 212,600 City Support Services 202-176-534036 Software Maintenance 46,078 48,000 55,000 55,000 202-176-534011 Contingencies - 3,775 5,000 5,000 Total City Support Services 46,078 51,775 60,000 60,000 Utility Services 202-176-533310 Telephone/Cell Phone 3,000 3,000 3,000 202-176-533500 Vehicle Fuel 9,182 10,000 10,000 10,000 Total Utility Services 9,182 13,000 13,000 13,000 Operations Support 202-176-521702 Postage 100,526 95,000 98,000 98,000 202-176-534029 Printing & Binding 24,000 25,000 30,000 30,000 Total Operations Support 124,526 120,000 128,000 128,000 212 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 202-176-511606 Uniforms 2,560 3,200 3,200 3,200 202-176-511607 Awards 650 1,000 1,000 1,000 202-176-511610 Memberships - 500 500 500 202-176-511612 Training/Travel 1,621 3,500 3,500 3,500 202-176-511614 Meeting Expense 213 500 500 500 Total Staff Support 5,044 8,700 8,700 8,700 Professional Services 202-176-534015 Credit Card Fees 309,649 302,000 302,000 320,000 202-176-534016 Credit Card Fees- AMEX 2,473 3,500 3,500 3,500 Total Professional Services 312,122 305,500 305,500 323,500 Maintenance Services 202-176-551076 Other Maintenance Services - - - - Total Maintenance Services - - - - Operating Equipment 202-176-521708 Furniture & Fixtures 2,181 781 800 800 Total Operating Equipment 2,181 781 800 800 Capital Outlay 202-176-581012 Vehicles & Access. Over $5,000 - - - 45,000 Total Capital Equipment - - - 45,000 TOTAL BUSINESS OFFICE 1,307,450 1,393,245 1,361,544 1,546,654 213 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION The Water and Wastewater division of Public Works provides essential services to the Schertz community through maintenance, repair, strategic planning, inspection of infrastructure, and the expansion of water and wastewater services. To contribute to a higher quality of life and a safer community that is sustainable and financially sound, our employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Values: Safe Community and Essential Services o Provides a safe potable water system that maintains adequate pressure and meets all the State rules and regulations. •Policy Values: Safe Community and Essential Services o Provides a safe, sanitary, and reliable wastewater system that meets all State rules and regulations. •Policy and Operational Values: Essential Services, Fiscally Sustainable, and Proactive o Ensure an adequate future water supply, through innovative conservation practices and proactively developing new resources. •Operational Value: Proactive o Proactively engage and empower personnel to strengthen their ability to respond promptly to daily and emergency events. 214 WATER AND SEWER ADMINISTRATION •Operational Value: Engaged Workforce o Emphasize safety to reduce preventable accidents. •Operational Value: Engaged Workforce o Service oriented in delivering quality services and providing accurate and timely responses to customer requests and concerns. Project focus for FY 2024-25 •Construction focus on continuing to improve redundancies in the system. •Focus on improving staff training and retention. •Assist the Engineering Department in updating the Design Manual system models and development standards that impact the water and sewer system. ORGANIZATION CHART City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 215 WATER AND SEWER ADMINISTRATION WATER & SEWER ADMINISTRATION 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Director 1 1 1 1 Water/WW Superintendent 1 1 1 1 Administrative Assistant 1 1 1 1 Service Representative 1 1 1 1 SCADA Administrator 0 1 1 0 Industrial Controls Electrician 0 0 0 1 Schertz-Seguin Local Government Corp Gen Mgr. 1 1 1 1 Schertz-Seguin Local Government Corp Assistant Gen Mgr. 1 1 0 1 Schertz-Seguin Local Government Corp Electrical Journeyman 0 0 1 0 Water/WW Supervisor 1 1 1 1 Water/WW Crew Leader 1 2 2 2 Service Worker II 5 5 5 5 Service Worker I 10 10 10 10 TOTAL POSITIONS 24 25 25 25 PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Water Connections 16031 17336 17683 18215 Miles of Water Main 236 247 250 255 Miles of Sewer Main 124 134 138 144 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Gallons Pumped (Edwards), acre feet 324 235 375 400 Gallons Received (SSLGC), acre feet 6694 6810 6800 6900 Gallons Distributed, acre feet 5282 6269 6500 6750 216 WATER AND SEWER ADMINISTRATION Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget New Meter Installed 276 421 450 450 New Service Taps 3 3 2 2 Water Service Calls 1820 2229 2275 2400 Water Main Break, Service Repair Calls 1611 1657 1650 1650 Sewer Backup and Repair Calls 792 904 750 775 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Personnel Services $1,859,690 $1,942,709 $2,346,444 Supplies and Equipment 3,484,977 3,842,683 4,125,805 City Support Services 100 0 100 Utility Services 474,566 512,426 548,750 Operating Expenses 10,867,898 10,988,414 11,866,686 Professional Services 292,427 274,214 392,400 Non-Operating 2,358,892 2,807,142 0 Fund Charges/Transfers 1,641,826 1,644,304 1,713,585 Repairs and Maintenance 224,225 228,120 466,600 Debt Services 5,708,282 6,470,718 7,677,985 Rental/Leasing 113,265 105,402 120,046 Capital Outlay 0 0 636,735 $2,734,537 4,550,100 100 550,000 11,830,250 397,000 300,000 1,783,062 512,750 6,630,188 109,692 1,067,000 Total $27,026,148 $28,876,131 $29,895,136 $30,464,679 Projects $5,000,000 $326,181 $353,911 $3,000,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will increase 1.9% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 217 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC WORKS ADMINISTRATION Personnel Services 202-575-511110 Regular 1,206,364 1,472,343 1,472,343 1,728,501 202-575-511120 Overtime 73,351 72,173 85,000 90,675 202-575-511210 Longevity 10,030 11,705 13,725 13,754 202-575-511230 Certification Allowance 15,330 10,851 6,500 - 202-575-511240 Vehicle/phone Allowance - - - - 202-575-511310 FICA - Employer 92,665 119,579 119,579 140,224 202-575-511350 TMRS-Employer 208,736 261,159 261,159 308,126 202-575-511410 Health-Employer 280,512 316,229 316,229 371,743 202-575-511500 Workers' Compensation 24,947 23,417 26,709 25,464 Total Personnel Services 1,911,934 2,287,456 2,301,244 2,678,487 Supplies 202-575-521000 Operating Supplies 15,659 15,000 15,000 18,000 202-575-521100 Office Supplies 869 2,000 2,000 2,500 202-575-521200 Medical/Chem Supplies 2,182 5,980 5,980 6,750 202-575-521400 Plumbing Supplies 18,436 85,000 85,000 95,000 202-575-521600 Equip Maint Supplies - 1,500 1,500 2,000 Total Supplies 37,145 109,480 109,480 124,250 City Support Services 202-575-521701 Computer Fees & Licenses - 4,000 4,000 4,500 202-575-534005 City Insurance-Commercial 86,059 97,000 102,336 110,000 202-575-511603 Employee Appreciation Events 3,750 3,750 8,100 202-575-534011 Contingencies - 115,000 115,000 125,000 Total City Support Services 86,059 219,750 225,086 247,600 218 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Utility Services 202-575-533100 Gas Utility Service 2,421 4,000 4,000 4,500 202-575-533200 Electric Utility Service 437,481 450,000 475,000 472,500 202-575-533310 Telephone/Cell Phones 25 - - - 202-575-521719 Water Purchase 3,775,620 3,700,000 3,800,000 4,200,000 202-575-533410 Water Utility Service 2,782 2,750 2,750 3,000 202-575-533500 Vehicle Fuel 69,717 67,000 67,000 70,000 Total Utility Services 4,288,046 4,223,750 4,348,750 4,750,000 Operations Support 202-575-521702 Postage 91 350 325 350 202-575-534000 Advertising 506 3,000 3,000 3,000 202-575-534029 Printing & Binding 74 250 250 250 202-575-534021 Equipment Maintenance - Copier 5,566 6,500 6,500 7,000 Total Operations Support 6,237 10,100 10,075 10,600 Staff Support 202-575-511606 Uniforms 11,685 17,450 17,450 23,700 202-575-511612 Training/Travel 15,702 23,000 23,000 23,250 202-575-511614 Meeting Expenses - 1,000 1,000 1,000 Total Staff Support 27,387 41,450 41,450 47,950 City Assistance 202-575-511617 Medical Services - - - - Total City Assistance - - - - Professional Services 202-575-541012 Legal Svcs 154,455 125,000 125,000 125,000 202-575-541017 Other Consl/Prof Services 2,198 145,000 145,000 150,000 202-575-541001 Cell Tower Management Fees 92,561 96,000 96,000 96,000 202-575-541000 Auditor/Accounting Service 24,000 25,000 25,000 25,000 202-575-555041 Paying Agent 1,000 1,400 1,400 1,000 202-575-555040 Cost of Bond Issuance - - - - Total Professional Services 274,214 392,400 392,400 397,000 219 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Fund Charges 202-575-555054 Contribution To CVLGC 400,000 300,000 300,000 300,000 202-575-555055 Contribution to SSLG 4,128,161 4,065,751 4,065,751 3,381,751 202-575-555053 Contribution to CCMA 716,050 715,050 715,050 357,025 202-575-548014 Transfer Out - General Fund - 4,000 4,000 4,000 202-900-548017 Transfer Out-- - - - 202-575-548006 Inter-fund Charges-Admin 1,493,620 1,540,372 1,540,372 1,585,682 202-575-548004 Interfund Charge-Fleet 150,684 169,213 169,213 193,380 202-575-542001 Bad Debt Expense 297,165 - - 300,000 202-575-542000 Depreciation Expense 2,509,977 - - - Total Fund Charges 9,695,656 6,794,386 6,794,386 6,121,838 Maintenance Services 202-575-551000 Building Maintenance 134 10,000 10,000 15,000 202-575-534037 Computer Maintenance 7,961 17,500 17,500 17,500 202-575-551075 Minor & Other Equip Maint 4,609 5,100 5,100 5,250 202-575-551114 Water Maintenance 175,692 280,000 280,000 300,000 202-575-534050 Waste Contractor Expense 5,418,726 5,582,100 5,582,100 5,625,000 202-575-534059 Sewer Treatment-CCMA/MUD 5,432,816 5,720,000 6,000,000 5,900,000 202-575-551104 Sewer Maintenance 95,423 120,000 120,000 140,000 202-575-551071 I&I Maintenance 11,562 50,000 50,000 50,000 202-575-521705 Street Maintenance Materials 22,649 87,500 87,500 96,250 202-575-532014 Low Flow Rebate Program - 100 100 100 202-575-551076 Other Maintenance Agreements 700 200 1,500 2,500 Total Maintenance Services 11,170,272 11,872,500 12,153,800 12,151,600 Other Costs 202-575-534054 State Water Fees-TCEQ 36,705 40,000 40,000 42,500 Total Other Costs 36,705 40,000 40,000 42,500 Debt Service 202-575-555034 Debt Service 208,713 1,630,000 1,630,000 1,700,000 202-575-555035 Interest Expense 1,017,794 967,184 967,184 891,412 Total Debt Service 1,226,507 2,597,184 2,597,184 2,591,412 OtherFinancing Sources 202-575-555036 Issuance Costs - - - - Total Other Financing Sources - - - - 220 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Rental-ROW 202-575-561000 Rental-Building & Land 3,402 3,700 3,546 3,900 202-575-561100 Rental-Equipment - 6,000 6,000 6,000 202-575-561200 Lease/Purchase Payments 102,000 150,792 110,500 99,792 Total Rental-ROW 105,402 160,492 120,046 109,692 Operating Equipment 202-575-521708 Furniture & Fixtures 1,435 6,000 6,000 6,000 202-575-521710 Computer & Periphe. < $5000 - 108,500 108,500 108,750 202-575-521716 Minor Equipment 5,743 10,000 10,000 10,000 Total Operating Equipment 7,178 124,500 124,500 124,750 Capital Outlay 202-575-581016 MAJOR PROJECTS-water & sewer - 250,000 250,000 250,000 202-575-581008 LAND/ROW - 100,000 100,000 100,000 202-575-581012 Vehicles & Access. Over $5,000 - - 86,735 285,000 202-575-581005 Equipment Over $5,000 - 625,208 200,000 432,000 Total Capital Outlay - 975,208 636,735 1,067,000 TOTAL PUBLIC WORKS ADMINISTRATION 28,872,742 29,848,656 29,895,136 30,464,679 221 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED MISCELLANEOUS & PROJECTS PROJECTS Operations Support 202-900-534000 Advertising - - 548 - Total Operations Support - - 548 - Fund Charges/Transfers 202-900-548017 Transfer Out-Public Improvements326,181 - 353,363 3,000,000 Total Fund Charges/Transfers 326,181 - 353,363 3,000,000 TOTAL PROJECTS 326,181 - 353,911 3,000,000 TOTAL EXPENDITURES 30,506,373 31,241,901 31,610,591 35,011,333 OVER/UNDER 14,373,162 262,899 208,354 (2,150,918) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 29,714,172 29,714,172 29,922,525 ENDING FUND EQUITY 29,714,172 29,977,071 29,922,525 27,771,607 222 202-WATER & SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED MISCELLANEOUS & PROJECTS SEWER PROJECTS TOTAL SEWER PROJECTS - - - - TOTAL EXPENDITURES 30,506,373 31,241,901 31,610,591 35,011,333 OVER/UNDER 14,373,162 262,899 208,354 (2,150,918) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 15,341,009 29,714,172 29,714,172 29,922,525 ENDING FUND EQUITY 29,714,172 29,977,071 29,922,525 27,771,607 223 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on time and on budget. • Design a 3-million-gallon ground storage and booster station • State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 224 CAPITAL RECOVERY FUND - WATER PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $832,664 $675,207 $1,049,105 $1,000,000 Investment Income 65,208 257,693 241,847 226,400 Total $897,871 $932,900 $1,290,952 $1,226,400 Expenses Supplies and Equipment $0 $0 $12,727 $0 Professional Services 37,234 11,175 47,667 19,000 Projects 4,230,819 455,556 0 0 Total $4,268,052 $466,731 $60,394 $19,000 Over/-Under -$3,370,181 $466,169 $1,230,558 $1,207,400 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $19,000 for any professional services or studies that need to be completed. 225 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 411-CAPITAL RECOVERY - WATER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Fees 675,207 1,000,000 975,000 1,000,000 Miscellaneous 257,693 222,000 229,450 226,400 TOTAL REVENUES 932,900 1,222,000 1,204,450 1,226,400 Expenditure Summary General Government Non Departmental 11,175 55,748 60,394 19,000 Total General Government 11,175 55,748 60,394 19,000 Misc & Projects Capital Outlay 455,556 - - - Total Misc & Projects 455,556 - - - TOTAL EXPENDITURES 466,731 55,748 60,394 19,000 OVER/UNDER 466,169 1,166,252 1,144,056 1,207,400 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 4,886,684 5,352,853 5,352,853 6,496,909 ENDING FUND EQUITY 5,352,853 6,519,105 6,496,909 7,704,309 226 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 411-CAPITAL RECOVERY - WATER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fees 411-575-432027 Capital Recovery-Water 675,207 1,000,000 975,000 1,000,000 Total Fees 675,207 1,000,000 975,000 1,000,000 Miscellaneous 411-101-491000 Interest Earned 1,697 2,000 1,950 1,400 411-101-491200 Investment Income 255,996 220,000 227,500 225,000 Total Miscellaneous 257,693 222,000 229,450 226,400 TOTAL REVENUES 932,900 1,222,000 1,204,450 1,226,400 227 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 411-CAPITAL RECOVERY - WATER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government NON-DEPARTMENTAL City Support Services 411-101-521701 Computer Fees&Licenses - 11,748 12,727 - Total City Support Services - 11,748 12,727 - Professional Services 411-101-541017 Professional Services-Cap Plan 10,175 43,000 46,583 18,000 411-101-541000 Auditor/Accounting Service 1,000 1,000 1,083 1,000 Total Professional Services 11,175 44,000 47,667 19,000 TOTAL NON-DEPARTMENTAL 11,175 55,748 60,394 19,000 228 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 411-CAPITAL RECOVERY - WATER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Fund Charges/Transfers 411-900-548017 Transfer Out - Public Improvement - - - - 411-900-581013 Construction 455,556 - - - Total Fund Charges/Transfers 455,556 - - - TOTAL WATER PROJECTS 455,556 - - - TOTAL EXPENDITURES 466,731 55,748 60,394 19,000 OVER/UNDER 466,169 1,166,252 1,144,056 1,207,400 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 4,886,684 5,352,853 5,352,853 6,496,909 ENDING FUND EQUITY 5,352,853 6,519,105 6,496,909 7,704,309 229 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES •Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. •Continue to improve and provide an efficient and reliable water and wastewater system that meets all the State rules and regulations and future growth in the community. •Preliminary engineering and land acquisition for a wastewater treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes online. A sewer line and lift-station will be needed to accomplish this project. •Provide citizens with quality projects completed on time and on budget. 230 CAPITAL RECOVERY FUND - SEWER PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $371,261 $523,142 $433,333 $600,000 Investment Income 59,887 262,199 265,417 201,000 Total $431,148 $785,341 $698,750 $801,000 Expenses Non-Departmental $21,382 $19,073 $72,852 $33,000 Total $21,382 $19,073 $72,852 $33,000 Over/-Under $409,766 $766,268 $625,898 $768,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $33,000 for any professional services or studies that need to be completed. 231 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 421-CAPITAL RECOVERY - SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Fees 523,142 500,000 433,333 600,000 Miscellaneous 262,199 200,000 265,417 201,000 TOTAL REVENUES 785,341 700,000 698,750 801,000 Expenditure Summary General Government Non Departmental 19,073 67,248 72,852 33,000 Total General Government 19,073 67,248 72,852 33,000 TOTAL EXPENDITURES 19,073 67,248 72,852 33,000 OVER/UNDER 766,267 632,752 625,898 768,000 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 521,636 1,287,904 1,287,904 1,913,802 ENDING FUND EQUITY 1,287,904 1,920,656 1,913,802 2,681,802 232 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 421-CAPITAL RECOVERY - SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fees 421-575-432028 Cap Rcvry-Waste Water 523,142 500,000 433,333 600,000 Total Fees 523,142 500,000 433,333 600,000 Miscellaneous 421-101-491000 Interest Earned 20,448 25,000 27,083 1,000 421-101-491200 Investment Income 241,600 175,000 238,333 200,000 421-101-491302 Unrealize Gain/Loss-Captl One 151 - - - Total Miscellaneous 262,199 200,000 265,417 201,000 TOTAL REVENUES 785,341 700,000 698,750 801,000 233 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 421-CAPITAL RECOVERY - SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government NON-DEPARTMENTAL City Support Services 421-101-521701 Computer Fees&Licenses - 11,748 12,727 - Total Supplies - 11,748 12,727 - Professional Services 421-101-541017 Professional Services-Cap Plan 16,516 50,000 54,167 32,000 421-101-541000 Auditor/Accounting Service 1,000 1,000 1,083 1,000 421-101-555052 Investment Mgt Fee-Sewer 1,558 4,500 4,875 - Total Professional Services 19,073 55,500 60,125 33,000 TOTAL NON-DEPARTMENTAL 19,073 67,248 72,852 33,000 234 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 421-CAPITAL RECOVERY - SEWER FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SEWER PROJECTS Professional Services 902-541300 Other Professional Services - - - - Total Professional Services - - - - TOTAL SEWER PROJECTS - - - - TOTAL EXPENDITURES 19,073 67,248 72,852 33,000 OVER/UNDER 766,267 632,752 625,898 768,000 FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 521,636 1,287,904 1,287,904 1,913,802 ENDING FUND EQUITY 1,920,656 1,913,802 2,681,802 235 DRAINAGE 236 REVENUE DRAINAGE Miscellaneous Income 2.0% Drainage Fees 96.4% DRAINAGE - REVENUE DRAINAGE FEES $1,510,000 PERMITS $6,000 INTER-FUND TRANSFERS $18,283 MISCELLANEOUS INCOME $32,000 TOTAL $1,566,283 Permits 0.4% Interfund 1.2% 237 EXPENDITURES DRAINAGE Operation Support & Services 40.4% Personnel 41.5% Supplies 1.3% Professional & City Services 2.2% Utility & Maintenance Services 14.6% DRAINAGE - EXPENDITURES PERSONNEL $595,192 SUPPLIES $18,150 PROFESSIONAL & CITY SERVICES $31,750 UTILITY & MAINTENANCE SERVICES $210,000 OPERATION SUPPORT AND SERVICES $580,770 CAPITAL EXPENSE $200,000 TOTAL $1,635,862 238 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Division provides essential services that contributes to a safer and more attractive community through the maintenance and management of drainage channels, storm water inlets, floodways, road right-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development that potentially affects drainage infrastructure. The revenues come from a fee charged to “users”. A “user” is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS FOR FY 2024-25 Strategic Plan Emphasis • Policy Value: Safe Community o Protect lives and property. • Policy and Operational Values: Essential Services and Proactive o Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Policy and Operational Values: Safe Community and Systems Management o Support for technical review and issuance of floodplain permits, flood insurance rate map revision, floodplain violation identification, coordination and mitigation support. • Policy Value: Fiscally Sustainable o Continue to evaluate, consider, and pursue all available resources for innovative management of the drainage infrastructure. Project focus for FY 2024-25 • Finish updating and evaluate drainage fee for all applicable properties. • Evaluate most cost-effective means of maintaining drainage-ways that meets community expectations. 239 PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART DRAINAGE 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Drainage Supervisor 1 1 1 1 Drainage Worker II 2 2 2 2 Drainage Worker I 5 5 5 5 TOTAL POSITIONS 8 8 8 8 PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Acres of Alleys Maintained 5.15 5.15 8.68 8.68 Acres of Rights-of-Way (ROW), In-town Easements Maintained 66.46 66.46 90.11 90.11 Acres of Drainage Ditches Maintained 220 220 220 220 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Monthly Operating Expenditures 87,284 127,899 124,517 126,614 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 240 PUBLIC WORKS DRAINAGE Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget ROW Maintenance & Mowing, Hours 4320 4510 4850 4850 Drainage Mowing, Hours 1340 1395 1600 1600 Drainage Structure Maintenance, Hours 2151 2080 2300 2300 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Permits & Licenses $9,650 $16,400 $10,200 $6,000 Fees 1,258,899 1,269,022 1,363,517 1,510,000 Fund Transfers 19,166 0 19,037 18,283 Investment Income 3,938 29,158 29,792 32,000 Miscellaneous 0 0 0 0 Total $1,291,653 $1,314,580 $1,422,546 $1,566,283 Expenses Personnel Services $295,730 $634,081 $589,584 Supplies and Equipment 13,448 7,101 10,237 Utility Services 26,436 33,967 33,475 Operating Expenses 3,610 88,645 14,383 Professional Services 1,500 1,500 2,708 Non-Operating Expenses 108,382 122,243 0 Fund Transfers 573,817 574,443 623,397 Repairs and Maintenance 24,488 68,927 162,500 Capital Outlay 0 3,877 178,750 Total $1,047,411 $1,534,783 $1,615,035 $595,192 18,150 35,000 19,250 2,500 10,000 580,770 175,000 100,000 $1,635,862 Over/-Under $244,241 -$220,204 -$192,489 -$69,579 241 PUBLIC WORKS DRAINAGE PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2024-25 Budget increased 10.1% from the FY 2023-24 year-end estimate from anticipated service additions. Expenses: The FY 2024-25 Budget will decrease 4.9% from the FY 2023-24 year-end estimate. 242 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Permits 16,400 10,200 10,200 6,000 Fees 1,269,022 1,321,850 1,363,517 1,510,000 Fund Transfers - 17,573 19,037 18,283 Miscellaneous 29,158 27,000 29,792 32,000 TOTAL REVENUES 1,314,580 1,376,623 1,422,546 1,566,283 Expenditure Summary Personnel Services 634,081 607,611 589,584 595,192 Supplies 7,101 17,645 10,237 18,150 City Support Services - - - - Utility Services 33,967 30,000 33,475 35,000 Operating Expenses 88,645 14,205 14,383 19,250 Non-Operating Expenses 122,243 - - 10,000 Professional Services 1,500 1,000 2,708 2,500 Fund Charges/Transfers 574,443 528,746 623,397 580,770 Maintenance Services 68,927 164,837 162,500 175,000 Rental/Leasing - - - - Capital Outlay 3,877 130,163 178,750 100,000 Projects - 100,000 - 100,000 TOTAL EXPENDITURES 1,534,783 1,594,207 1,615,035 1,635,862 OVER/UNDER (220,204) (217,584) (192,489) (69,579) FUNDING FROM RESERVES - - - BEGINNING FUND EQUITY 897,590 677,386 677,386 484,896 ENDING FUND EQUITY 677,386 459,802 484,896 415,317 243 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Permits 204-579-431116 Floodplain Permit 16,400 10,200 10,200 6,000 Total Permits 16,400 10,200 10,200 6,000 Fees 204-579-432054 Drainage Penalties 10,507 9,350 9,350 10,000 204-579-432055 Drainage Fees 1,258,515 1,312,500 1,354,167 1,500,000 Total Fees 1,269,022 1,321,850 1,363,517 1,510,000 Fund Transfers 204-579-480002 Transfer In - Reserves - - - - 204-579-480000 Transfer In - - - - 204-579-480101 Transfer In-General Fund - 17,573 19,037 18,283 Total Fund Transfers - 17,573 19,037 18,283 Miscellaneous 204-579-491000 Interest Earned 3,589 4,000 4,875 2,000 204-579-491200 Investment Income 25,569 23,000 24,917 30,000 Total Miscellaneous 29,158 27,000 29,792 32,000 TOTAL REVENUES 1,314,580 1,376,623 1,422,546 1,566,283 244 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government Expenditures Personnel Services 204-579-511110 Regular 338,044 368,504 359,023 371,620 204-579-511120 Overtime 5,617 8,265 8,265 8,551 204-579-511210 Longevity 12,802 13,145 14,445 10,379 204-579-511230 Certification Allowance 3,150 2,873 1,177 - 204-579-511310 FICA - Employer 26,260 30,021 29,346 29,849 204-579-511350 TMRS-Employer 143,222 65,566 61,436 65,590 204-579-511410 Health-Employer 86,959 94,154 88,970 78,709 204-579-511500 Workers' Compensation 8,692 6,939 9,305 6,894 Total Personnel Services 624,746 589,467 571,968 571,592 Supplies 204-579-521000 Operating Supplies 2,172 3,000 2,708 3,250 204-579-521100 Office Supplies 113 600 271 700 204-579-521200 Medical/Chem Supplies 2,414 4,000 4,333 4,500 204-579-521300 Motor Vehicle Supplies - 200 217 250 Total Supplies 4,698 7,800 7,529 8,700 City Support Services 204-579-534005 City Insurance-Commercial 3,172 3,500 3,436 3,750 204-579-511603 EMPLOYEE APPRECIATION EVENTS1,674 2,500 2,500 3,000 204-579-534011 Contingencies 85,367 10,605 10,833 15,000 Total City Support Services 90,214 16,605 16,770 21,750 Utility Services 204-579-533310 Telephone/Cell Phones - - 975 - 204-579-533500 Vehicle Fuel 33,967 30,000 32,500 35,000 Total Utility Services 33,967 30,000 33,475 35,000 245 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Staff Support 204-579-511606 Uniforms 4,817 6,300 6,300 9,650 204-579-511610 Memberships - 600 600 600 204-579-511612 Training/Travel 2,844 7,500 7,500 8,250 204-579-511614 Meeting Expenses - 500 500 500 204-579-511616 Professional Certification - 544 - 1,350 Total Staff Support 7,661 15,444 14,900 20,350 City Assistance 204-579-511617 Medical Services - 200 217 250 Total City Assistance - 200 217 250 Professional Services 204-579-541012 Legal Svcs - 1,000 1,083 1,000 204-579-551026 Contractual Services 39,095 15,000 81,250 20,000 204-579-541000 Auditor/Accounting Service 1,500 - 1,625 1,500 Total Professional Services 40,595 16,000 83,958 22,500 Fund Charges/Transfers 204-579-548014 Transfer Out - General Fund - - 1,083 1,000 204-579-548006 Interfund Charges-Admin 320,073 265,625 346,746 275,000 204-579-548007 Interfund Charges-Water 150,000 157,500 162,500 180,000 204-579-548004 Interfund Charge-Fleet 104,370 105,621 113,068 124,770 204-579-542001 Bad Debt Expense 6,478 - - 10,000 204-579-542000 Depreciation Expense 115,766 - - - Total Fund Charges/Transfers 696,686 528,746 623,397 590,770 Maintenance Services 204-579-551027 Drainage Channel Maintenance 29,832 149,837 81,250 155,000 Total Maintenance Services 29,832 149,837 81,250 155,000 246 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Other Costs 204-579-534056 State Storm Water Fee 105 100 114 500 Total Other Costs 105 100 114 500 Operating Equipment 204-579-521710 Computer & Periphe. < $5,000 - 5,100 - 5,100 204-579-521712 Equipment Under $5,000 2,402 4,745 2,708 4,350 Total Operating Equipment 2,402 9,845 2,708 9,450 Capital Outlay 204-579-581008 Land Purchase - 100,000 - 100,000 204-579-581012 Vehicles & Access. Over $5,000 3,877 6,163 178,750 - 204-579-581010 Machinery/Equipment - 24,000 - - Total Capital Outlay 3,877 130,163 178,750 100,000 TOTAL DRAINAGE 1,534,783 1,494,207 1,615,035 1,535,862 OVER/UNDER (220,204) (217,584) (192,489) (69,579) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 897,590 677,386 677,386 484,896 ENDING FUND EQUITY 677,386 459,802 484,896 415,317 247 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 204-DRAINAGE FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Projects Expenditures Professional Services 900-541100 Engineering - 100,000 - 100,000 Total Professional Services - 100,000 - 100,000 TOTAL PROJECTS - 100,000 - 100,000 TOTAL EXPENDITURES 1,534,783 1,594,207 1,615,035 1,635,862 OVER/UNDER (220,204) (217,584) (192,489) (69,579) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 897,590 677,386 677,386 484,896 ENDING FUND EQUITY 677,386 459,802 484,896 415,317 248 EMERGENCY MEDICALSERVICES (EMS) 249 REVENUES E.M.S Miscellaneous Income 1.2% Inter-Jurisdictional Contracts 29.1% Ambulance/Mileage Fees 69.7% SCHERTZ - EMS AMBULANCE/MILAGE FEES $10,511,704 MISCELLANEOUS INCOME $175,500 INTER-JURISDICTIONAL CONTRACTS $4,383,740 TOTAL $15,070,944 250 EXPENDITURES E.M.S Personnel 60.6% Capital Expense 3.7%% Operation Support & Service 10.2% Utility & Maintenance Services 2.0% Professional & City Services 20% Supplies 3.5% SCHERTZ EMS - EXPENDITURES PERSONNEL $9,312,982 SUPPLIES $540,900 PROFESSIONAL & CITY SERVICES $3,076,054 UTILITY & MAINTENANCE SERVICES $300,307 OPERATION SUPPORT & SERVICES $1,566,579 CAPITAL EXPENSE $575,000 TOTAL $15,371,822 251 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 230 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge) and JBSA Randolph. We also work with individual at-risk patients to ensure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. GOALS FOR FY 2024-25 Strategic Plan Emphasis •Policy Value: Essential Services o Provide efficient pre-hospital healthcare services to the communities that we serve. o Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. o Be the preferred employer for pre-hospital healthcare providers in the State of Texas o Be thoroughly prepared for man-made and natural disasters in our jurisdiction, region, and statewide. o Meet the needs of our customers and solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. •Policy Value: Safe Community o Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. 252 EMERGENCY MEDICAL SERVICES (EMS) o Provide high quality pre-hospital training and community education for the communities we serve and the region as a whole. o Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. ORGANIZATIONAL CHART EMS 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Chief 1 1 1 1 Assistant Chief - Operations 1 1 1 1 Assistant Chief - Clinical 1 1 1 1 Community Health Coordinator 1 1 1 1 Training Coordinator 1 1 1 1 Office Manager 1 1 1 1 Instructor 1 1 1 1 Administrative Asst. 1 1 1 1 Billing Specialist 3 3 3 3 EMS Battalion Chief 3 3 3 4 Field Training Officer 3 3 3 0 Lieutenant 3 3 3 6 MIH Paramedic 1 1 1 1 Paramedic 30 30 32 36 EMT 6 6 12 10 P/T Paramedics 15 15 15 15 P/T EMT 5 5 5 5 P/T Supply Coordinator 1 1 1 1 TOTAL POSITIONS 78 78 86 89 City Manager Emergency Medical Services (EMS) 253 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Workload/Output 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Requests for EMS Service 13,520 14,495 14,824 15,565 Transports to Hospitals 8,332 9,154 9,385 9,854 Hospital to Hospital Transports 913 849 875 900 Collections per Transport $538 $525.87 $550 $600 Students Enrolled in EMT Certification Classes 154 147 150 160 Trips billed for Alamo Heights 623 691 700 725 Members of EMS Passport 417 401 425 450 Efficiency 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Response Time 90% Reliability 13:59 13:59 13:59 13:00 Total Time on Task (Minutes) 58:30 59:50 58:00 57:00 Transport Percentage 61% 63% 62% 62% Days Sales Outstanding 45.78 33.72 35 35 Mutual Aid Requested 28 14 15 10 Students Graduated from EMT Certification Classes 63 69 70 80 Effectiveness 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Critical Failures / 100,000 miles 7.0 3.6 4 4 Fleet Accidents / 100,000 miles 5.0 3.4 3 2 Cardiac Arrest Save % 7.1% 7.4% 8% 10% Correct recognition of STEMI 64.6% 49% 60% 70% EMT Class Certification Pass Rate 85.7% 86.34% 90% 94% 254 EMERGENCY MEDICAL SERVICES (EMS) Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $7,780,595 $8,632,267 $8,897,681 $10,511,704 Inter-Jurisdictional 4,133,931 3,865,287 4,208,658 4,383,740 Fund Transfers 7,381 0 0 0 Investment Income 7,058 42,750 31,500 33,500 Miscellaneous 74,182 189,790 130,200 142,000 Total $12,003,147 $12,730,095 $13,268,039 $15,070,944 Expenses Personnel $5,818,006 $7,602,824 $8,361,680 Supplies and Equipment 484,602 583,287 563,500 Utility Services 186,237 187,731 124,500 Operating Expenses 754,383 759,122 921,854 Professional Services 128,168 93,557 103,500 Non-Operating 2,853,615 3,403,131 2,900,000 Fund Charges/Transfers 438,846 475,756 485,272 Repairs and Maintenance 10,440 9,320 13,000 Rental/Leasing -6,633 -3,412 120,000 Capital Outlay 17,240 22,295 635,000 $9,312,982 540,900 151,000 956,893 110,000 2,966,054 609,686 13,000 136,307 575,000 Total $10,684,903 $13,133,611 $14,228,306 Over/-Under $1,318,244 $-403,516 -$960,267 $15,371,822 -$300,878 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2024-25 Budget are expected to increase 13.6% from FY 2023-24 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2024-25 Budget will increase 8.0% from the FY 2023-24 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. 255 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Fees 8,632,267 8,486,771 8,897,681 10,511,704 Inter-Jurisdictional 3,865,287 4,207,452 4,208,658 4,383,740 Fund Transfers - - - - Miscellaneous 232,540 166,000 161,700 175,500 TOTAL REVENUES 12,730,094 12,860,223 13,268,039 15,070,944 Expenditure Summary Personnel Services 7,602,824 7,868,652 8,361,680 9,312,982 Supplies 583,287 505,425 563,500 540,900 Utility Services 187,731 176,000 124,500 151,000 Operations Support 759,122 934,666 921,854 956,893 Non-Operating Expenses 3,403,131 2,794,821 2,900,000 2,966,054 Professional Services 93,557 108,000 103,500 110,000 Fund Charges 475,756 485,272 485,272 609,686 Maintenance Service 9,320 13,000 13,000 13,000 Rental Lease (3,412) 120,000 120,000 136,307 Capitalized Equipment 22,295 635,000 635,000 575,000 TOTAL EXPENDITURES 13,133,611 13,640,835 14,228,306 15,371,822 OVER/UNDER (403,516) (780,612) (960,267) (300,878) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 4,588,080 4,184,563 4,184,563 3,224,296 ENDING FUND EQUITY 4,184,563 3,403,951 3,224,296 2,923,418 256 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fees 203-280-432034 Ambulance/Mileage Transprt Fee 8,252,578 8,107,771 8,582,681 10,110,204 203-280-432036 Passport Membership Fees 25,590 26,000 26,000 30,000 203-280-432039 EMT Class - Fees 163,765 150,000 100,000 162,500 203-280-432038 CE Class - Fees 20,691 20,000 22,000 22,000 203-280-432040 Immunization Fees 1,937 3,000 2,000 3,000 203-280-432041 Billing Fees-External 31,289 30,000 33,000 34,000 203-280-432042 Standby Fees 49,815 50,000 52,000 50,000 203-280-432043 Community Services Support 49,537 50,000 40,000 50,000 203-280-432044 MIH Services 37,065 50,000 40,000 50,000 000-459200 NSF Check Fee - - - - Total Fees 8,632,267 8,486,771 8,897,681 10,511,704 Inter-Jurisdictional Seguin/Guadalupe Co Support 927,935 1,020,728 1,020,728 1,051,350 203-280-473106 JBSA Support 653,788 674,421 674,421 694,654 203-280-473107 Cibolo Support 557,334 637,650 637,650 662,028 203-280-473114 Comal Co ESD #6 104,509 154,309 154,309 163,497 203-280-473115 Live Oak Support 273,764 282,952 282,952 290,412 203-280-473116 Universal City Support 345,554 342,714 342,714 356,550 203-280-473117 Selma Support 186,132 214,655 205,386 213,096 203-280-473118 Schertz Support 725,514 770,949 770,949 791,273 203-280-473119 Santa Clara Support 12,236 12,888 13,775 14,139 203-280-473120 Marion Support 22,685 21,184 21,184 21,742 203-280-473121 TASPP Program 55,835 75,000 84,588 125,000 Total Inter-Jurisdictional 3,865,287 4,207,452 4,208,658 4,383,740 Fund Transfers 203-280-480000 Transfer In - - - - Total Fund Transfers - - - - Miscellaneous Interest Earned 12,060 10,000 6,500 7,500 203-280-491200 Investment Income 30,691 24,000 25,000 26,000 203-280-497002 Donations-EMS 1,215 2,000 200 2,000 203-280-497000 Misc Income 123,619 60,000 50,000 60,000 203-280-497023 Recovery of Bad Debt 14,663 20,000 20,000 20,000 203-280-497022 Collection Agency-Bad Debt 50,293 50,000 60,000 60,000 Total Miscellaneous 232,540 166,000 161,700 175,500 TOTAL REVENUES 12,730,095 12,860,223 13,268,039 15,070,944 257 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PUBLIC SAFETY EXPENDITURES Personnel Services 203-280-511110 Regular 3,841,153 4,178,571 4,579,079 5,298,431 203-280-511120 Overtime 1,054,880 1,185,414 1,162,499 1,226,506 203-280-511210 Longevity 46,097 49,293 49,702 57,063 203-280-511220 Clothing Allowance 18,024 19,344 18,684 12,005 203-280-511230 Certification Allowance 18,820 21,320 22,805 26,190 203-280-511310 FICA - Employer 360,328 410,428 446,207 506,445 203-280-511350 TMRS-Employer 1,244,937 898,451 980,488 1,031,981 203-280-511410 Health-Employer 796,032 898,414 891,655 919,182 203-280-511500 Workers' Compensation 114,746 117,417 118,362 132,679 Total Personnel Services 7,495,017 7,778,652 8,269,480 9,210,482 Supplies 203-280-521000 Operating Supplies 222 2,000 1,500 2,000 203-280-521010 Operating Supplies-EMT Class 31,976 30,000 30,000 25,000 203-280-521020 Operating Supplies-CE Class 10,220 9,925 10,000 7,500 203-280-521025 Community Support Supplies 23,349 25,000 20,000 25,000 203-280-521030 Operating Supplies- MIH 1,369 2,000 1,000 2,000 203-280-521100 Office Supplies 3,555 4,000 3,000 4,000 203-280-521200 Medical/Chem Supplies 414,052 350,000 425,000 400,000 203-280-521250 Immunization Supplies 13,883 14,000 11,000 12,000 203-280-521300 Motor Veh. Supplies 1,704 2,500 1,000 2,500 203-280-521600 Equip Maint Supplies 1,517 1,000 1,000 1,000 Total Supplies 501,847 440,425 503,500 481,000 City Support Services 203-280-534036 Software Maintenance 49,971 106,200 106,000 110,000 203-280-534005 City Insurance-Commercial 38,469 43,000 42,788 43,000 203-280-534011 Contingencies - 50,000 50,000 50,000 Total City Support Services 88,440 199,200 198,788 203,000 258 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Utility Services 203-280-533100 Gas Utility Service 7,127 7,000 4,500 6,000 203-280-533200 Electric Utility Service 9,607 12,000 8,000 10,000 203-280-533310 Telephone/Cell Phones - - - - 203-280-533410 Water Utility Service 2,886 7,000 2,000 5,000 203-280-533500 Vehicle Fuel 168,110 150,000 110,000 130,000 Total Utility Services 187,731 176,000 124,500 151,000 Operations Support 203-280-521702 Postage 5,352 6,500 7,500 7,000 203-280-534000 Advertising - - - - 203-280-534029 Printing & Binding 2,855 3,000 3,000 3,000 203-280-534021 Equipment Maint - Copier 3,873 5,000 3,500 5,000 203-280-534020 EMT Class Instructors 12,400 10,000 9,500 10,000 203-280-534004 CE Class Instructors 880 2,400 2,000 2,500 203-280-534044 Community Support-Instructors 2,160 3,000 3,000 3,000 203-280-534027 Memberships - Organizations 4,115 4,500 4,500 4,500 Total Operations Support 31,635 34,400 33,000 35,000 Staff Support 203-280-511606 Uniforms 22,541 30,000 40,000 40,000 203-280-511609 Employee Recognition-Morale 6,341 6,500 7,200 7,000 203-280-511610 Memberships - - - - 203-280-511611 Publications - 500 - 500 203-280-511612 Training/Travel 74,480 48,000 40,000 50,000 203-280-511614 Meeting Expenses 3,944 3,000 3,000 3,000 Total Staff Support 107,306 88,000 90,200 100,500 City Assistance 203-280-511617 Medical Services 501 2,000 2,000 2,000 203-280-534019 EMS Outsourcing 618,489 680,566 680,566 700,893 203-280-534014 Community Outreach 3,731 7,000 7,000 5,000 Total City Assistance 622,721 689,566 689,566 707,893 259 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Professional Services 203-280-541012 Legal Svcs 1,035 5,000 500 5,000 203-280-541017 Other Consl/Prof Services 89,522 100,000 100,000 102,000 203-280-541000 Auditor/Accounting Service 3,000 3,000 3,000 3,000 203-280-534015 Credit Card Fees 22,179 20,000 10,000 20,000 Total Professional Services 115,737 128,000 113,500 130,000 Fund Charges 203-280-548014 Tranfer Out - General Fund - - - 4,000 203-280-548006 Interfund Charges-G/F Admin 216,994 221,335 221,335 232,400 203-280-548004 Interfund Charges-Admin Fleet 258,762 263,937 263,937 373,286 203-280-542001 Bad Debt Expense 2,956,667 2,794,821 2,900,000 2,966,054 203-280-542000 Depreciation Expense 446,464 - - - Total Fund Charges 3,878,887 3,280,093 3,385,272 3,575,740 Maintenance Services 203-280-551074 Maintenance Agr. - Radios 9,320 13,000 13,000 13,000 Total Maintenance Services 9,320 13,000 13,000 13,000 Rental-ROW 203-280-561200 Lease/Purchase Payments (3,412) 120,000 120,000 136,307 Total Rental-ROW (3,412) 120,000 120,000 136,307 260 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 203 - E M S FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Operating Equipment 203-280-521708 Furniture & Fixtures 1,163 5,000 5,000 5,000 203-280-521709 Vehicles&Access. < $5,000 897 4,500 3,500 4,500 203-280-521710 Computer&Periphe. < $5000 21,437 15,000 12,000 18,400 203-280-521711 Communication Equip < $5000 13,579 4,000 4,000 5,000 203-280-521716 Equipment Under $5,000 39,012 30,000 28,000 20,000 Total Operating Equipment 76,088 58,500 52,500 52,900 Capitalized Equipment 203-280-581012 Vehicles&Access. Over $5,000 14,209 510,000 510,000 485,000 203-280-581005 Equipment Over $5,000 8,086 125,000 125,000 90,000 Total Capitalized Equipment 22,295 635,000 635,000 575,000 TOTAL SCHERTZ EMS 13,133,611 13,640,835 14,228,306 15,371,822 OVER/UNDER (403,516) (780,612) (960,267) (300,878) FUNDING FROM RESERVES - - - - BEGINNING FUND EQUITY 4,588,080 4,184,563 4,184,563 3,224,296 ENDING FUND EQUITY 4,184,563 3,403,951 3,224,296 2,923,418 261 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION 262 REVENUES ECONOMIC DEVELOPMENT Investment Income 15% Sales Tax 85% ECONOMIC DEVELOPMENT - REVENUE 4B SALES TAX $7,083,000 INVESTMENT INCOME $1,260,000 TOTAL $8,343,000 263 EXPENDITURES ECONOMIC DEVELOPMENT Fund Charges 45% Operations Staff 3% City Assistance 52% ECONOMIC DEVELOPMENT - EXPENDITURES SUPPLIES $1,000 PROFESSIONAL & CITY SERVICES $8,769,975 UTILITY & MAINTENANCE SERVICES $975 OPERATION SUPPORT & SERVICES $7,891,890 CAPITAL EXPENSE $5,000 TOTAL $16,668,840 264 DEPARTMENT: ECONOMIC DEVELOPMENT CORPORATION FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION DEPARTMENT DESCRIPTION The Economic Development Corporation helps to provide a supportive tax base, generate investment and improve quality of life. The City and the Corporation share many of the same objectives with a focus on infrastructure and the Corporation’s mission statement reflects their purpose to strategically strengthen the Schertz economy by attracting and retaining businesses, investing in infrastructure, and promoting and enhancing the quality of life for residents and businesses through innovative measures, creating a sustainable and vibrant community. The department consists of four personnel and assists with the needs of 1,100 businesses and stakeholders. GOALS FOR FY 2024-25 •The Economic Development Corporation’s goals have been established by the Board of Directors this year to reflect a new focus. Strategic Plan Emphasis •Strategic Plan Emphasis •Policy Value: Promote Economic Development •Invest in ways to optimize the Talent Pipeline for residents and businesses. •Promote economic development opportunities that expand the city’s base of targeted and desired industries. •Generate investments in undeveloped areas and existing parks to improve quality of life. •Prioritize real estate assets and strategies that identify needed infrastructure. Project Focus for FY 2024-25 •Improve Economic Prosperity through Quality Developments, providing jobs that provide a High Quality of Life. •Endorse programs to benefit small business •Participating in 2 infrastructure projects that will provide Essential Services. 265 ECONOMIC DEVELOPMENT •Lead a discussion by participating with businesses to explore innovative ways in which the company can conserve natural resources. •Engage public utilities to assist business success. •Participate in 6 events to attract new businesses to the city. ORGANIZATIONAL CHART ECONOMIC DEVELOPMENT 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Executive Director 1 1 1 1 Deputy Director 0 1 1 1 Business Engagement Manager 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 266 ECONOMIC DEVELOPMENT PERFORMANCE INDICATORS PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2024-25 budget is projected to decrease by 2.9% from the FY 2023-24 year-end estimate. The decrease is due to the expected lowering of the Federal Funds Rate which the City’s investment income closely follows, as well as having less funds invested overall. 2021-22 2022-23 2023-24 2024-25 Workload/Output Actual Actual Estimate Budget Number of inquiries 94 121 155 164 Number of Schertz BRE visits 7 18 40 21 Number of recruitment events 6 8 12 14 Number of new prospects 15 35 45 43 Number of active performance agreements 14 15 18 17 Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Taxes $6,025,703 $6,548,941 $6,778,100 $7,083,000 Investment Income 201,279 1,262,347 1,811,500 1,260,000 Miscellaneous 0 0 1,100 0 Total $6,226,982 $7,811,288 $8,590,700 $8,343,000 Expenses Non-Departmental $1,240,000 $81,944 $600,000 $15,299,100 Personnel Services 21,350 17,693 6,600 24,575 Supplies and Equipment 50,931 43,921 5,100 61,175 City Supported Services 5,850 55,992 24,700 214,500 Utility Services 2,212 180 650 975 Operating Expenses 142,005 71,305 116,710 398,135 Professional Services 20,752 45,328 40,200 61,300 Fund Charges/Transfers 506,984 542,221 546,883 609,080 Total Schertz Economic Development $1,990,084 $858,584 $793,960 $16,668,840 Over/-Under $4,236,898 $6,952,704 $7,796,740 ($8,325,840) 267 ECONOMIC DEVELOPMENT Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2024- 25 are projected to increase $15,874,880 to fund approved incentive payments and contributions to the City. The City contributions will go toward Lookout Road improvements and additional field lighting at the Schertz Soccer Complex. City Support Services increase from year end estimates to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and lighting additional fields at the Schertz Soccer Complex. 268 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 620-SED CORPORATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Taxes 6,548,941 7,092,000 6,778,100 7,083,000 Fund Transfers - - 190,392 - Investment Income 1,262,347 1,315,000 1,811,500 1,260,000 Miscellaneous - - 1,100 - TOTAL REVENUES 7,811,288 8,407,000 8,781,092 8,343,000 Expenditure Summary General Government Projects 81,944 11,677,510 600,000 15,299,100 Economic Development 776,640 1,307,543 968,143 1,369,740 TOTAL GENERAL GOVERNMENT 858,584 12,985,053 1,568,143 16,668,840 OVER/UNDER 6,952,704 (4,578,053) 7,212,948 (8,325,840) FUNDING FROM RESERVES - - (190,392) - BEGINNING FUND BALANCE 19,090,426 26,043,130 26,043,130 33,065,687 ENDING FUND BALANCE 26,043,130 21,465,077 33,065,687 24,739,847 269 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 620-SED CORPORATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Taxes 620-101-411500 Sales Tax Revenues (4B) 6,548,941 7,092,000 6,778,100 7,083,000 Total Taxes 6,548,941 7,092,000 6,778,100 7,083,000 Fund Transfers 620-101-480000 Transfer In - - 190,392 - Total Fund Transfers - - 190,392 - Miscellaneous 620-101-491000 Interest Earned-Bank 11,319 15,000 11,500 10,000 620-101-491200 Investment Income 1,251,027 1,300,000 1,800,000 1,250,000 620-101-497000 Misc Income - - 1,100 - Total Miscellaneous 1,262,347 1,315,000 1,812,600 1,260,000 TOTAL REVENUES 7,811,288 8,407,000 8,781,092 8,343,000 270 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 620-SED CORPORATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT EXPENDITURES Supplies 620-966-521100 Office Supplies 560 1,000 300 1,000 Total Supplies 560 1,000 300 1,000 City Support Services 620-966-534005 Eco Dev - Insurance 1,534 1,700 110 1,700 620-966-532002 Promotional Events 10,351 9,500 5,000 9,500 620-966-534011 Contingencies (27,013) 10,000 10,000 10,000 Total City Support Services (15,128) 21,200 15,110 21,200 Utility Services 620-966-533310 Telephone/Cell Phones - - - - 620-966-533500 Vehicle Fuel 131 750 550 750 620-966-533550 Vehicle Maintenance 49 225 100 225 Total Utility Services 180 975 650 975 Operations Support 620-966-521702 Postage 49 500 300 500 620-966-534000 Advertising 42,614 315,850 200,000 315,850 620-966-534022 Goodwill 1,696 1,750 1,500 1,750 620-966-534031 Recruitment Events 25,992 35,000 30,000 35,000 620-966-534029 Printing & Binding 92 1,500 1,500 1,500 620-966-534021 Equipment Maintenance-Copier 2,766 3,500 3,500 3,500 620-966-521701 Computer Licenses-Software 42,697 54,675 45,000 54,675 620-966-534027 Memberships-Organization 23,625 28,835 28,000 28,835 Total Operations Support 139,530 441,610 309,800 441,610 Staff Support 620-966-511606 Uniforms 365 800 100 800 620-966-511609 Employee Recognition-Morale 896 600 300 600 620-966-511610 Memberships-Staff Support 1,775 2,525 2,500 2,525 620-966-511611 Publications 43 800 800 800 620-966-511612 Training/Travel 9,971 12,000 12,000 12,000 620-966-511614 Meeting Expenses-EDC Board 4,643 7,850 5,000 7,850 Total Staff Support 17,693 24,575 20,700 24,575 271 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 620-SED CORPORATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED City Assistance 620-966-532012 Small Business Grant Fund 40,000 200,000 20,000 200,000 620-966-532013 Prospect Services 5,641 5,000 4,700 5,000 Total City Assistance 45,641 205,000 24,700 205,000 Professional Services 620-966-541012 Legal Svcs 8,028 15,000 200 15,000 620-966-541000 Auditor/Accounting Service 6,000 6,300 6,300 6,300 620-966-541004 Consulting Services 31,300 40,000 40,000 40,000 Total Professional Services 45,328 61,300 46,500 61,300 Fund Charges/Transfers 620-966-548006 Interfund Charges-Admin 542,221 546,883 546,883 609,080 Total Charges/Transfers 542,221 546,883 546,883 609,080 Operating Equipment 620-966-521708 Furniture & Fixtures 537 2,500 1,000 2,500 620-966-521710 Computer & Periphe < $5000 78 2,500 2,500 2,500 Total Operating Equipment 615 5,000 3,500 5,000 TOTAL ECONOMIC DEVELOPMENT 776,640 1,307,543 968,143 1,369,740 TOTAL EXPENDITURES 858,584 12,985,053 1,568,143 16,668,840 OVER/UNDER 6,952,704 (4,578,053) 7,212,948 (8,325,840) FUNDING FROM RESERVES - - (190,392) - BEGINNING FUND BALANCE 19,090,426 26,043,130 26,043,130 33,065,687 ENDING FUND BALANCE 26,043,130 21,465,077 33,065,687 24,739,847 272 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 620-SED CORPORATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED GENERAL GOVERNMENT PROJECTS City Assistance 620-101-532011 Development Incentive Fund 81,944 3,027,510 100,000 8,479,100 Total City Assistance 81,944 3,027,510 100,000 8,479,100 Fund Charges/Transfer 620-101-532015 Contribution - 8,650,000 500,000 6,820,000 Total Fund Charges/Transfers - 8,650,000 500,000 6,820,000 TOTAL PROJECTS 81,944 11,677,510 600,000 15,299,100 TOTAL EXPENDITURES 858,584 21,635,053 2,068,143 16,668,840 OVER/UNDER 6,952,704 (4,578,053) 7,212,948 (8,325,840) FUNDING FROM RESERVES - - (190,392) - BEGINNING FUND BALANCE 19,090,426 26,043,130 26,043,130 33,065,687 ENDING FUND BALANCE 26,043,130 21,465,077 33,065,687 24,739,847 273 SPECIAL REVENUEFUNDS 274 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. Events include Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. 2021-22 2022-23 2023-24 2024-25 Budget Actual Actual Estimate Budget Revenues Fund Charges/Transfers -$147 $147 $0 $0 Investment Income 147 891 0 0 Kick Cancer 9,595 22,194 24,190 20,000 Hal Baldwin Scholarship 37,846 40,020 39,401 35,000 Total $47,442 $63,253 $63,591 $55,000 Expenses Kick Cancer $9,849 $22,195 $24,190 $20,000 Hal Baldwin Scholarship 19,719 25,555 20,000 35,000 Total $29,568 $47,749 $44,190 $55,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue budget has decreased and it is now set at $55,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $55,000 with no change in operations. 275 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 106 - SPECIAL EVENTS FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED FINANCIAL SUMMARY Revenue Summary Fund Transfers 147 - - - Miscellaneous 63,106 45,000 63,591 55,000 TOTAL REVENUES 63,253 45,000 63,591 55,000 Expenditure Summary CULTURAL KICK CANCER 22,195 15,000 24,190 20,000 HAL BALDWIN SCHOLARSHIP 25,555 30,000 20,000 35,000 TOTAL CULTURAL 47,749 45,000 44,190 55,000 TOTAL EXPENDITURES 47,749 45,000 44,190 55,000 OVER/UNDER 15,503 - 19,401 - FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 123,217 138,720 138,720 158,122 ENDING FUND BALANCE 138,720 138,720 158,122 158,122 276 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 106 - SPECIAL EVENTS FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fund Transfers 106-101-480101 Transfer In-General Fund 147 - - - Total Fund Transfers 147 - - - Miscellaneous 106-101-491200 Investment Income 891 - - - 106-608-497001 Kick Cancer 22,195 15,000 24,190 20,000 106-621-497010 Hal Baldwin Scholarship 40,020 30,000 39,401 35,000 Total Miscellaneous 63,106 45,000 63,591 55,000 TOTAL REVENUES 63,253 45,000 63,591 55,000 277 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to providing communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenues Franchises $79,403 $74,016 $83,407 $64,000 Total $79,403 $74,016 $83,417 $64,000 Expenses Misc & Projects $162,751 $821,654 $991,001 $64,000 Total $162,751 $821,654 $991,001 $64,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2024-25 Budget are expected to decrease by $19,417 from the FY 2023-24 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2024-25 Budget decreased to $64,000 with the continued implementation of the communication master plan. 278 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 110-PEG FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Franchises 74,016 67,000 83,417 64,000 Fund Transfers - - - - TOTAL REVENUES 74,016 67,000 83,417 64,000 Expenditure Summary General Government - - 65,000 - Projects 821,654 67,000 926,001 64,000 TOTAL EXPENDITURES 821,654 67,000 991,001 64,000 OVER/UNDER (747,638) - (907,584) - FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 884,536 136,899 136,899 (770,686) ENDING FUND BALANCE 136,899 136,899 (770,686) (770,686) 279 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 110-PEG FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Franchises 000-421350 Time Warner 60,304 55,000 68,250 52,000 000-421465 AT&T 13,712 12,000 15,167 12,000 Total Franchises 74,016 67,000 83,417 64,000 Fund Transfers 000-481000 Transfer In - Reserves - - - - Total Fund Transfers - - - - TOTAL REVENUES 74,016 67,000 83,417 64,000 280 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 110-PEG FUND FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES Professional Services 110-900-541002 Communication Plan - 67,000 65,000 64,000 Total Professional Services - 67,000 65,000 64,000 Capital Outlay 110-900-581002 Communication Equipment 821,654 - 926,001 - Total Capital Outlay 821,654 - 926,001 - TOTAL EXPENDITURES 821,654 67,000 991,001 64,000 281 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz: Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer to reach citizens across the State and beyond. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Taxes $804,132 $1,059,809 $1,083,333 $1,100,000 Investment Income 14,582 92,825 81,1667 126,500 Total $818,715 $1,152,634 $1,163,500 $1,226,500 Expenses Supplies and Equipment $42,388 $0 $1,067 $0 Operating Expenses 84,763 82,488 89,917 104,322 Professional Services 3,832 21,429 5,065 1,000 Fund Charges/Transfers 74,443 69,915 75,741 0 Repairs and Maintenance 54,677 2,300 54,167 25,000 Capital Outlay 28,200 5,266 5,705 0 Projects 1,185,510 1,440 45,973 78,400 Total $1,473,813 $182,838 $276,567 $208,722 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2024-25 Budget is expected to increase 5.4% from the FY 2023-24 year end estimates. Expenses: The Hotel Motel Tax Fund FY 2024-25 Budget decreases 32.5% from FY 2023-24 year-end estimate. The change for this year expenses is caused by the sign replacement. 282 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 314-HOTEL TAX FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Taxes 1,059,809 800,000 1,083,333 1,100,000 Interest Earned 1,440 1,500 1,083 1,500 Investment Income 91,385 100,000 79,083 125,000 TOTAL REVENUES 1,152,633 901,500 1,163,500 1,226,500 Expenditure Summary Misc & Projects - - 45,973 78,400 Supplies and Equipment - - - - Operating Expenses 82,488 124,600 89,917 104,322 Professional Services 21,429 1,000 5,065 1,000 Fund Charges 69,915 80,265 75,741 - Maintenance Services 2,300 12,000 54,167 25,000 Capital Outlay 5,266 43,000 5,705 - TOTAL EXPENDITURES 181,398 260,865 276,567 208,722 OVER/UNDER 971,235 640,635 886,933 1,017,778 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 1,645,178 2,616,413 2,616,413 3,503,346 ENDING FUND BALANCE 2,616,413 3,257,048 3,503,346 4,521,124 283 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 314-HOTEL TAX FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES Taxes 314-101-411800 Hotel Occupancy Tax 1,059,809 800,000 1,083,333 1,100,000 Total Taxes 1,059,809 800,000 1,083,333 1,100,000 Miscellaneous 314-101-491000 Interest Earned 1,440 1,500 1,083 1,500 314-101-491200 Investment Income 91,385 100,000 79,083 125,000 314-101-497000 Misc Income (1) - - - Total Miscellaneous 92,825 101,500 80,167 126,500 TOTAL REVENUES 1,152,633 901,500 1,163,500 1,226,500 284 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 314-HOTEL TAX FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES Operations Support 314-101-534000 Advertising 8,045 18,600 - 15,000 314-101-534001 Billboards 13,232 16,000 16,250 15,000 314-101-534007 Special Events - Expenses 61,211 40,000 73,667 - 314-101-534042 Community Programs - 50,000 - 50,000 314-101-534062 Operating Expense - - - 24,322 Total Operations Support 82,488 124,600 89,917 104,322 Professional Services 314-101-541017 Other Consult/Prof Services 17,929 - 1,273 - 314-101-541000 Auditor/Accounting Services 3,500 1,000 3,792 1,000 Total Professional Services 21,429 1,000 5,065 1,000 Fund Charges/Transfers 314-101-548016 Interfund Transfer Out 69,915 80,265 75,741 - Total Fund Charges/Transfers 69,915 80,265 75,741 - Maintenance Services 314-101-551000 Building Maintenance 2,300 12,000 54,167 25,000 Total Maintenance Services 2,300 12,000 54,167 25,000 285 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 314-HOTEL TAX FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED Capital Outlay 314-900-581013 Civic Center Improvements 5,266 43,000 5,705 - Total Capital Outlay 5,266 43,000 5,705 - TOTAL NONDEPARTMENTAL 181,398 260,865 230,594 130,322 OVER/UNDER 971,235 640,635 886,933 1,017,778 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 1,645,178 2,616,413 2,616,413 3,503,346 ENDING FUND BALANCE 2,616,413 3,257,048 3,503,346 4,521,124 286 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 314-HOTEL TAX FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED PROJECTS Professional Services 314-900-541006 Communication Plan 1,440 - 1,560 - Total Professional Services 1,440 - 1,560 - Capital Outlay 314-900-581013 Communication Equipment - - 44,413 78,400 Total Capital Outlay - - 44,413 78,400 TOTAL EXPENDITURES 1,440 - 45,973 78,400 OVER/UNDER 969,795 640,635 886,933 1,017,778 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 1,645,178 2,616,413 2,616,413 3,503,346 ENDING FUND BALANCE 2,616,413 3,257,048 3,503,346 4,521,124 287 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, homeowners’ associations (HOA’s), regional non-profit grants, and donations. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $0 $203,500 $54,167 $150,000 Investment Income 2,195 9,058 13,163 4,750 Total $2,195 $212,558 $67,329 $154,750 Expenses Professional Services $10,040 $0 $0 $0 Capital Outlay 17,650 387,069 419,325 100,000 Total $27,690 $387,069 $419,325 $100,000 Over/-Under -$25,495 -$174,511 -$351,996 $54,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2024-25 Budget is expected to be $154,750 in anticipation of a new development which will pay into the fund. Expenses: The FY 2024-25 Budget is set at $100,000 to utilize incoming funds for park improvements. 288 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 317-PARK FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Interest Earned 118 - 163 750 Fund Transfers - - - - Investment Income 8,939 - 13,000 4,000 9,058 - 13,163 4,750 Parkland Dedication 203,500 100,000 54,167 150,000 203,500 100,000 54,167 150,000 TOTAL REVENUES 212,558 100,000 67,329 154,750 Expenditure Summary Public Environment Parkland Dedication 387,069 100,000 419,325 100,000 Total Expenditures 387,069 100,000 419,325 100,000 TOTAL EXPENDITURES 387,069 100,000 419,325 100,000 OVER/UNDER (174,511) - (351,996) 54,750 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 261,522 87,011 87,011 (264,985) ENDING FUND BALANCE 87,011 87,011 (264,985) (210,235) 289 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 317-PARK FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES Fees 317-301-432085 Parkland Dedication 203,500 100,000 54,167 150,000 Total Fees 203,500 100,000 54,167 150,000 Fund Transfers 317-101-480002 Transfer In-Reserves - - - - Total Fund Transfers - - - - Miscellaneous 317-101-491000 Interest Earned 118 - 163 750 317-101-491200 Investment Income 8,939 - 13,000 4,000 Total Miscellaneous 9,058 - 13,163 4,750 TOTAL REVENUES 212,558 100,000 67,329 154,750 290 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 317-PARK FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES PARKLAND DEDICATION Professional Services 317-301-541017 Other Consl/Prof Services - - - - Total Professional Services - - - - Capital Outlay 317-301-581008 Land Purchase - - - - 317-301-581007 Improvements Over $5,000 387,069 100,000 419,325 100,000 Total Capital Outlay 387,069 100,000 419,325 100,000 TOTAL PARKLAND DEDICATION 100,000 419,325 100,000 TOTAL EXPENDITURES 387,069 100,000 419,325 100,000 OVER/UNDER (174,511) - (351,996) 54,750 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 261,522 87,011 87,011 (264,985) ENDING FUND BALANCE 87,011 87,011 (264,985) (210,235) 291 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, public lands, and SCUCISD school property. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $136,950 $48,065 $75,833 $100,000 Investment Income 5,324 35,599 33,150 49,250 Total $142,274 $83,664 $108,983 $149,250 Expenses Maintenance Services $82,110 $93,030 $75,833 $85,000 Total $82,110 $93,030 $75,833 $85,000 Over/-Under $60,164 -$9,365 $33,150 $64,250 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for the FY 2024-25 Budget is expected to increase 36.9% from 2023-24 year-end estimate following the previous years’ trends. Expenses: The FY 2024-25 Budget increases 12.1% from FY 2023-24 year-end estimate for additional tree planting. 292 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 319-TREE MITIGATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Interest Earned 590 750 650 1,250 Investment Income 35,010 35,000 32,500 48,000 35,599 35,750 33,150 49,250 Tree Mitigation 48,065 50,000 75,833 100,000 48,065 50,000 75,833 100,000 TOTAL REVENUES 83,664 85,750 108,983 149,250 Expenditure Summary Public Environment Maintenance Services 93,030 75,000 75,833 85,000 Total Public Environment 93,030 75,000 75,833 85,000 TOTAL EXPENDITURES 93,030 75,000 75,833 85,000 OVER/UNDER (9,366) 10,750 33,150 64,250 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 708,059 698,693 698,693 731,843 ENDING FUND BALANCE 698,693 709,443 731,843 796,093 293 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 319-TREE MITIGATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES Fees 000-458900 Tree Mitigation 48,065 50,000 75,833 100,000 Total Fees 48,065 50,000 75,833 100,000 Miscellaneous 000-491000 Interest Earned 590 750 650 1,250 000-491200 Investment Income 35,010 35,000 32,500 48,000 Total Miscellaneous 35,599 35,750 33,150 49,250 TOTAL REVENUES 83,664 85,750 108,983 149,250 294 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 319-TREE MITIGATION FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES TREE MITIGATION Maintenance Services 302-551110 Trees 93,030 75,000 75,833 85,000 Total Maintenance Services 93,030 75,000 75,833 85,000 TOTAL TREE MITIGATION 93,030 75,000 75,833 85,000 OVER/UNDER (9,366) 10,750 33,150 64,250 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 708,059 698,693 698,693 731,843 ENDING FUND BALANCE 698,693 709,443 731,843 796,093 295 FUND: 431 ROADWAY IMPACT FEE AREA 1 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up into 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $252,872 $301,561 $297,917 $300,000 Investment Income 6,035 42,128 38,106 55,300 Total $258,907 $343,689 $336,023 $355,300 Expenses Professional Services $1,358 $0 $5,417 $5,000 Projects 0 88,173 113,589 0 Total $1,358 $88,173 $119,005 $5,000 Over/-Under $257,549 $255,516 $217,018 $350,300 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $5,000 for any professional services or studies that need to be completed. 296 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 431-Capital Recovery-Rdwys Area 1 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Interest Earned 595 175 190 300 Fund Transfers - - - - Investment Income 41,533 50,000 37,917 55,000 42,128 50,175 38,106 55,300 Fees 301,561 275,000 297,917 300,000 TOTAL REVENUES 343,689 325,175 336,023 355,300 Expenditure Summary General Government Operating Expenses - - 18,068 - Professional Services - 5,000 5,417 5,000 Capital Outlay 88,173 - 95,521 - Total Public Environment 88,173 5,000 119,005 5,000 TOTAL EXPENDITURES 88,173 5,000 119,005 5,000 OVER/UNDER 255,516 320,175 217,018 350,300 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 805,971 1,061,487 1,061,487 1,278,505 ENDING FUND BALANCE 1,061,487 1,381,662 1,278,505 1,628,805 297 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 431-Capital Recovery-Rdwys Area 1 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES 431-Capital Recovery-Rdwys Area 1 431-173-432030 CapitalRcvry-RoadwaysSrvArea1 301,561 275,000 297,917 300,000 Total Fees 301,561 275,000 297,917 300,000 Fund Transfers 431-101-480002 Transfer In - Reserves - - - - Total Fund Transfers - - - - Miscellaneous 431-101-491000 Interest Earned 595 175 190 300 431-101-491200 Investment Income 41,533 50,000 37,917 55,000 Total Miscellaneous 42,128 50,175 38,106 55,300 TOTAL REVENUES 343,689 325,175 336,023 355,300 298 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 431-Capital Recovery-Rdwys Area 1 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES Non Departmental Operating Expenses 431-900-534011 Transfer to General Fund - - 18,068 - Total Fund Charges/Transfers - - 18,068 - Professional Services 431-900-541017 Professional Services - 5,000 5,417 5,000 Total Professional Services - 5,000 5,417 5,000 Capital Outlay 431-900-581013 Construction 88,173 - 95,521 - Total Professional Services 88,173 - 95,521 - Fund Charges/Transfers 101-548404 Transfer Out-Capital Projects - - - - Total Fund Charges/Transfers - - - - TOTAL CAPITAL RECOVERY-RDWYS AREA 1 88,173 5,000 119,005 5,000 OVER/UNDER 255,516 320,175 217,018 350,300 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 805,971 1,061,487 1,061,487 1,278,505 ENDING FUND BALANCE 1,061,487 1,381,662 1,278,505 1,628,805 299 FUND: 432 ROADWAY IMPACT FEE AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up into 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $341,650 $191,018 $238,333 $200,000 Investment Income 4,087 28,498 25,621 27,650 Total $345,737 $219,516 $263,954 $227,650 Expenses City Supported Services $49,147 $102,495 $111,036 $100,000 Professional Services 3,338 0 5,417 5,000 Total $52,484 $102,495 $116,453 $105,000 Over/-Under $293,252 $117,020 $147,501 $122,650 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $105,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. 300 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 432-Capital Recovery-Rdwys Area 2 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Fees 191,017 220,000 238,333 200,000 Fund Transfers - - - - Interest Earned 622 650 704 150 Investment Income 27,876 25,000 24,917 27,500 TOTAL REVENUES 219,515 245,650 263,954 227,650 Expenditure Summary Professional Services Professional Services - 5,000 5,417 5,000 Total Non-Departmental - 5,000 5,417 5,000 City Supported Services Development Incentive Fund 102,495 80,000 111,036 100,000 Total City Supported Services 102,495 80,000 111,036 100,000 TOTAL EXPENDITURES 102,495 85,000 116,453 105,000 OVER/UNDER 117,020 160,650 147,501 122,650 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 564,028 681,048 681,048 828,549 ENDING FUND BALANCE 681,048 841,698 828,549 951,199 301 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 432-Capital Recovery-Rdwys Area 2 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES 432-Capital Recovery-Rdwys Area 2 432-173-432031CapitalRcvry-RoadwaysSrvArea2 191,017 220,000 238,333 200,000 Total Fees 191,017 220,000 238,333 200,000 Miscellaneous 432-101-491000Interest Earned 622 650 704 150 432-101-491200Investment Income 27,876 25,000 24,917 27,500 Total Miscellaneous 28,498 25,650 25,621 27,650 TOTAL REVENUES 219,515 245,650 263,954 227,650 302 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 432-Capital Recovery-Rdwys Area 2 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES Non Departmental City Assistance 432-101-532011 Development Icentive Fund 102,495 80,000 111,036 100,000 Total City Assistance 102,495 80,000 111,036 100,000 Professional Services 432-101-541017 Professional Services - 5,000 5,417 5,000 Total Professional Services - 5,000 5,417 5,000 TOTAL CAPITAL RECOVERY-RDWYS AREA 2 102,495 85,000 116,453 105,000 OVER/UNDER 117,020 160,650 147,501 122,650 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 564,028 681,048 681,048 828,549 ENDING FUND BALANCE 681,048 841,698 828,549 951,199 303 FUND: 433 ROADWAY IMPACT FEE AREA 3 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up into 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $204,433 $168,500 $335,833 $350,000 Investment Income 9,675 62,942 54,492 75,250 Total $214,108 $231,442 $390,325 $425,250 Expenses Professional Services $3,338 $0 $5,417 $5,000 Projects 0 152,021 164,689 0 Total $3,338 $152,021 $170,106 $5,000 Over/-Under $210,770 $79,421 $220,219 $420,250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $5,000 for any professional services or studies that need to be completed. 304 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 433-Capital Recovery-Rdwys Area 3 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Fees 168,500 300,000 335,833 350,000 Fund Transfers - - - - Interest Earned 192 250 325 250 Investment Income 62,750 50,000 54,167 75,000 TOTAL REVENUES 231,442 350,250 390,325 425,250 Expenditure Summary Non-Departmental Capital Outlay 152,021 - 164,689 - Total Non-Departmental 152,021 - 164,689 - General Government Fund Charges/Transfers - - - - Non Departmental - 5,000 5,417 5,000 Total Public Environment 5,000 5,417 5,000 TOTAL EXPENDITURES 152,021 5,000 170,106 5,000 OVER/UNDER 79,421 345,250 220,219 420,250 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 1,183,301 1,262,723 1,262,723 1,482,942 ENDING FUND BALANCE 1,262,723 1,607,973 1,482,942 1,903,192 305 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 433-Capital Recovery-Rdwys Area 3 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES 433-Capital Recovery-Rdwys Area 3 433-173-432032 CapitalRcvry-RoadwaysSrvArea3 168,500 300,000 335,833 350,000 Total Fees 168,500 300,000 335,833 350,000 Fund Transfers 433-101-480002 Transfer In - Reserves - - - - Total Fund Transfers - - - - Miscellaneous 433-101-491000 Interest Earned 192 250 325 250 433-101-491200 Investment Income 62,750 50,000 54,167 75,000 Total Miscellaneous 62,942 50,250 54,492 75,250 TOTAL REVENUES 231,442 350,250 390,325 425,250 306 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 433-Capital Recovery-Rdwys Area 3 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES Non Departmental Professional Services 433-101-541017 Professional Services - 5,000 5,417 5,000 Total Professional Services - 5,000 5,417 5,000 Capital Outlay 433-900-581008 Land/ROW 152,021 - 164,689 - Total Fund Charges/Transfers 152,021 - 164,689 - TOTAL CAPITAL RECOVERY-RDWYS AREA 3 152,021 5,000 170,106 5,000 OVER/UNDER 79,421 345,250 220,219 420,250 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 1,183,301 1,262,723 1,262,723 1,482,942 ENDING FUND BALANCE 1,262,723 1,607,973 1,482,942 1,903,192 307 FUND: 434 ROADWAY IMPACT FEE AREA 4 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up into 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $0 $0 $0 $3,000 Investment Income 79 350 390 315 Total $79 $350 $390 $3,315 Expenses Professional Services $3,338 $0 $3,250 $3,000 Total $3,338 $0 $3,250 $3,000 Over/-Under -$3,259 $350 -$2,860 $315 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2024-25 Budget will be set at $3,000 for any professional services or studies that need to be completed. 308 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 434-Capital Recovery-Rdwys Area 4 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government SUMMARY RECAP Revenue Summary Fees - 3,000 - 3,000 Interest Earned 2 10 11 15 Investment Income 347 350 379 300 TOTAL REVENUES 350 3,360 390 3,315 Expenditure Summary General Government Non Departmental - 3,000 3,250 3,000 Total Public Environment - 3,000 3,250 3,000 TOTAL EXPENDITURES - 3,000 3,250 3,000 OVER/UNDER 350 360 (2,860) 315 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 6,053 6,403 6,403 3,543 ENDING FUND BALANCE 6,403 6,763 3,543 3,858 309 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 434-Capital Recovery-Rdwys Area 4 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government REVENUES 434-Capital Recovery-Rdwys Area 4 434-359-432033 CapitalRcvry-RoadwaysSrvArea4 - 3,000 - 3,000 Total Fees - 3,000 - 3,000 Miscellaneous 434-101-491000 Interest Earned 2 10 11 15 434-101-491200 Investment Income 347 350 379 300 Total Miscellaneous 350 360 390 315 TOTAL REVENUES 350 3,360 390 3,315 310 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 434-Capital Recovery-Rdwys Area 4 FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED General Government EXPENDITURES Non Departmental Professional Services 434-101-541017 Professional Services - 3,000 3,250 3,000 Total Professional Services - 3,000 3,250 3,000 TOTAL CAPITAL RECOVERY-RDWYS AREA 4 - 3,000 3,250 3,000 OVER/UNDER 350 360 (2,860) 315 FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 6,053 6,403 6,403 3,543 ENDING FUND BALANCE 6,403 6,763 3,543 3,858 311 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $18,292 $20,318 $20,000 $20,000 Fund Transfers 0 0 4,800 0 Investment Income 545 3,464 2,200 1,500 Miscellaneous 507 8 3 0 Total $19,344 $23,789 $27,003 $21,500 Expenses Supplies and Equipment $5,457 $9,498 $6,200 $3,500 Operating Expenses 8,883 7,625 14,000 18,000 Capital Outlay 0 0 6,585 0 Total $14,340 $17,123 $26,785 $21,500 Over/-Under $5,004 $6,666 $218 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2024-25 is expected to decrease $5,503 from the FY 2023-24 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2024-25 Budget will decrease $5,285 from the FY 2023-24 year-end estimate. 312 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 609-LIBRARY BOARD FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Fees 20,318 20,000 20,000 20,000 Fund Transfers - 8,000 4,800 - Interest Earned 1,081 300 700 500 Investment Income 2,382 900 1,500 1,000 Miscellaneous 8 - 3 - TOTAL REVENUES 23,789 29,200 27,003 21,500 Expenditure Summary Library Board 17,123 29,200 26,785 21,500 TOTAL EXPENDITURES 17,123 29,200 26,785 21,500 OVER/UNDER 6,666 - 218 - FUNDING FROM RESERVES - (8,000) (4,800) - BEGINNING FUND BALANCE 69,569 76,235 76,235 71,653 ENDING FUND BALANCE 76,235 68,235 71,653 71,653 313 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 609-LIBRARY BOARD FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fees 609-101-432057 Sale of Merchandise 20,318 20,000 20,000 20,000 Total Fees 20,318 20,000 20,000 20,000 Fund Transfers 609-101-480002 Transfer From Reserves - 8,000 4,800 - Total Fund Transfers - 8,000 4,800 - Miscellaneous 609-101-491000 Interest Earned 1,081 300 700 500 609-101-491200 Investment Income 2,382 900 1,500 1,000 609-101-497000 Misc Income 8 - 3 - Total Miscellaneous 3,471 1,200 2,203 1,500 TOTAL REVENUES 23,789 29,200 27,003 21,500 314 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 609-LIBRARY BOARD FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES LIBRARY BOARD Supplies 609-101-521000 Operating Supplies 177 200 200 500 609-101-521708 Furniture & Fixtures - - - 500 609-101-521718 Lib Materials Less $5K 9,321 8,000 6,000 2,500 Total Supplies 9,498 8,200 6,200 3,500 City Support Services 609-101-534007 Special Events 7,625 14,000 14,000 18,000 Total City Support Services 7,625 14,000 14,000 18,000 Capital Outlay 609-101-581007 Improvements Over $5,000 - 7,000 6,585 - Total Capital Outlay - 7,000 6,585 - TOTAL EXPENDITURES 17,123 29,200 26,785 21,500 OVER/UNDER 6,666 - 218 - FUNDING FROM RESERVES - (8,000) (4,800) - BEGINNING FUND BALANCE 69,569 76,235 76,235 71,653 ENDING FUND BALANCE 76,235 68,235 71,653 71,653 315 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Budget 2021-22 Actual 2022-23 Actual 2023-24 Estimate 2024-25 Budget Revenue Fees $1,943 $199 $217 $1,000 Fund Transfers 13,863 9,161 11,646 10,750 Miscellaneous 0 2,244 3,250 2,500 Total $15,806 $11,603 $15,113 $14,250 Expenses Personnel Services $1,721 $3,558 $4,550 $6,350 Supplies and Equipment 1,393 3,680 3,618 7,000 Operating Expenses 0 423 542 500 Professional Services 0 1,500 1,733 400 Total $3,113 $9,161 $10,443 $14,250 Over/-Under $12,693 $2,442 $4,670 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2024-25 will remain at the same funding allocation as FY 2023-24. Expenses: The Historical Committee’s FY 2024-25 Budget will increase slightly the FY 2023-24 estimate. 316 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 615-HISTORICAL COMMITTEE FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED SUMMARY RECAP Revenue Summary Fees 199 1,000 217 1,000 Fund Transfers 9,161 10,750 11,646 10,750 Miscellaneous 2,244 2,500 3,250 2,500 TOTAL REVENUES 11,603 14,250 15,113 14,250 Expenditure Summary Historical Committee 9,161 11,750 10,443 14,250 TOTAL EXPENDITURES 9,161 11,750 10,443 14,250 OVER/UNDER 2,442 2,500 4,669 - FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 26,990 29,432 29,432 34,102 ENDING FUND BALANCE 29,432 31,932 34,102 34,102 317 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 615-HISTORICAL COMMITTEE FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED REVENUES Fees 615-609-432057 Sale of Merchandise 199 1,000 217 1,000 Total Fees 199 1,000 217 1,000 Fund Transfers 615-101-480101 Transfer In - General Fund - 10,750 11,646 10,750 615-101-480106 Transfer In - Special Events 9,161 - - - Total Fund Transfers 9,161 10,750 11,646 10,750 Miscellaneous 615-609-49700 Misc. Income 2,244 2,500 3,250 2,500 Total Miscellaneous 2,244 2,500 3,250 2,500 TOTAL REVENUES 11,603 14,250 15,113 14,250 318 C I T Y OF S C H E R T Z OPERATING BUDGET 2024-25 615-HISTORICAL COMMITTEE FY 2022-23 ACTUAL FY 2023-24 BUDGET FY 2023-24 ESTIMATE FY 2024-25 ADOPTED EXPENDITURES HISTORICAL COMMITTEE Supplies 615-609-521000 Operating Supplies 3,680 1,500 3,618 4,000 Total Supplies 3,680 1,500 3,618 4,000 Operations Support 615-609-534029 Printing and Binding 423 500 542 500 Total Operations Support 423 500 542 500 Staff Support 615-609-511607 Awards 2,000 2,200 2,383 2,200 615-609-511610 Memberships - 150 - 150 615-609-511612 Travel/Training 1,558 2,800 2,167 4,000 Total Staff Support 3,558 5,150 4,550 6,350 Professional Services 615-609-541014 Other Professional Services 1,500 1,600 1,733 400 Total Professional Services 1,500 1,600 1,733 400 Operating Equipment 615-609-521717 Event Banners - 3,000 - 3,000 Total Operating Equipment - 3,000 - 3,000 TOTAL EXPENDITURES 9,161 11,750 10,443 14,250 OVER/UNDER 2,442 2,500 4,669 - FUNDING FROM RESERVES - - - - BEGINNING FUND BALANCE 29,432 29,432 34,102 ENDING FUND BALANCE 29,432 31,932 34,102 34,102 319 APPENDICIES 320 CITY OF SCHERTZ POSITION AUTHORIZATION FY 2024-2025 321 CITY OF SCHERTZ POSITION AUTHORIZATION FY 2024-2025 322 CITY OF SCHERTZ POSITION AUTHORIZATION FY 2024-2025 323 CITY OF SCHERTZ POSITION AUTHORIZATION FY 2024-2025 324 CITY OF SCHERTZ POSITION AUTHORIZATION FY 2024-2025 325 CITY OF SCHERTZ POSITION LIST BY GRADE FY 2024-2025 326 CITY OF SCHERTZ POSITION LIST BY GRADE FY 2024-2025 327 CITY OF SCHERTZ POSITION LIST BY GRADE FY 2024-2025 328 Year FY 2025 FY 2026 FY 2027 FY 2028 FY2029 FY2030 2007ii 426,005 425,031 423,445 - 2014 1,021,000 1,021,425 1,018,575 1,022,175 1,014,375 1,022,588 2015 37,050 37,050 37,050 37,050 37,050 37,050 2016 375,406 374,206 375,556 374,606 373,366 371,638 2016-A 100,144 97,894 100,969 99,369 97,719 100,913 2016-B 104,413 102,313 104,950 102,325 104,613 101,813 2017 271,150 270,525 269,750 268,825 267,750 271,450 2017 264,525 264,050 263,425 262,650 266,650 265,425 2018 672,753 669,397 665,829 666,996 - - 2018 409,138 297,388 297,888 297,888 297,388 297,513 2018 851,944 847,694 383,694 675,794 579,494 579,294 2019 372,875 375,975 197,175 196,675 197,063 193,075 2020 439,463 440,963 441,863 437,263 437,163 435,513 2021 466,000 470,800 469,900 470,500 467,750 464,700 2022 338,400 333,775 338,650 333,025 336,900 335,150 2022A 617,100 612,850 612,975 612,350 615,850 613,475 2022 1,381,225 1,379,225 1,380,600 1,380,225 1,378,100 1,379,100 Total 8,148,590$ 8,020,559$ 7,382,293$ 7,237,715$ 6,471,228$ 6,468,694$ Year FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY2030 2013i 217,774 - - - 2018 397,050 399,925 397,175 398,800 399,675 396,425 2018 468,375 461,250 - 2019 232,100 236,100 234,800 233,300 232,875 233,125 2021 205,450 203,950 207,150 205,950 210,400 209,625 2022 306,838 308,338 309,338 309,838 309,838 309,338 2022A 763,825 766,075 762,450 762,950 762,450 765,825 Total 2,591,411$ 2,375,638$ 1,910,913$ 1,910,838$ 1,915,238$ 1,914,338$ Year FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY2030 2001 520,000 520,000 520,000 520,000 520,000 520,000 2016 2,226,361 2,224,201 2,225,659 2,219,166 2,220,811 2,217,486 BP-S 2016 828,137 828,137 828,137 828,137 828,137 828,137 2018 1,326,850 1,323,600 1,323,725 1,326,975 1,328,225 1,327,475 S-2022 2,978,980 3,104,599 3,094,106 3,100,288 3,097,857 3,091,333 S-2022A 235,675 234,425 233,175 231,925 230,675 229,425 Total 8,116,003$ 8,234,962$ 8,224,802$ 8,226,491$ 8,225,705$ 11,434,106$ Water and Waste Water Debt Service General Fund DEBT SERVICE REVIEW Schertz-Seguin Local Government Corporation Debt - Schertz Portion 329 Date Principal Coupon Interest Period Total Fiscal Total 02/01/25 385,000 4.070%24,420.00 409,420.00 08/01/25 16,585.25 16,585.25 09/30/25 426,005.25 02/01/26 400,000 4.070%16,585.25 416,585.25 08/01/26 8,445.25 8,445.25 09/30/26 425,030.50 02/01/27 415,000 4.070%8,445.25 423,445.25 09/30/27 423,445.25 1,200,000.00$ 74,481.00$ 1,274,481.00$ 1,274,481.00$ General Fund Supported CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 330 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 215,000 2.580%2,773.50 217,773.50 09/30/25 217,773.50 215,000$ 2,774$ 217,774$ 217,774$ CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2013 Original Issue Amount $2,160,000 General Fund Supported 331 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 830,000 3.500%102,762.50 932,762.50 08/01/25 88,237.50 88,237.50 09/30/25 1,021,000.00 02/01/26 860,000 3.500%88,237.50 948,237.50 08/01/26 73,187.50 73,187.50 09/30/26 1,021,425.00 02/01/27 890,000 4.000%73,187.50 963,187.50 08/01/27 55,387.50 55,387.50 09/30/27 1,018,575.00 02/01/28 930,000 4.000%55,387.50 985,387.50 08/01/28 36,787.50 36,787.50 09/30/28 1,022,175.00 02/01/29 960,000 4.000%36,787.50 996,787.50 08/01/29 17,587.50 17,587.50 09/30/29 1,014,375.00 02/01/30 1,005,000 3.500%17,587.50 1,022,587.50 09/30/30 1,022,587.50 5,475,000$ 645,138$ 6,120,138$ 6,120,138$ CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2014 Original Issue Amount $2,160,000 General Fund Supported 332 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 18,525.00 18,525.00 08/01/25 18,525.00 18,525.00 09/30/25 37,050.00 02/01/26 18,525.00 18,525.00 08/01/26 18,525.00 18,525.00 09/30/26 37,050.00 02/01/27 18,525.00 18,525.00 08/01/27 18,525.00 18,525.00 09/30/27 37,050.00 02/01/28 18,525.00 18,525.00 08/01/28 18,525.00 18,525.00 09/30/28 37,050.00 02/01/29 18,525.00 18,525.00 08/01/29 18,525.00 18,525.00 09/30/29 37,050.00 02/01/30 18,525.00 18,525.00 08/01/30 18,525.00 18,525.00 09/30/30 37,050.00 02/01/31 1,140,000 3.250%18,525.00 1,158,525.00 09/30/31 1,158,525.00 1,140,000$ 0$ 240,825$ 1,380,825$ 1,380,825$ CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2015 Original Issue Amount $4,185,000 General Fund 333 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 275,000 4.000%52,953.13 327,953.13 08/01/25 47,453.13 47,453.13 09/30/25 375,406.26 02/01/26 285,000 4.000%47,453.13 332,453.13 08/01/26 41,753.13 41,753.13 09/30/26 374,206.26 02/01/27 295,000 2.000%41,753.13 336,753.13 08/01/27 38,803.13 38,803.13 09/30/27 375,556.26 02/01/28 300,000 2.000%38,803.13 338,803.13 08/01/28 35,803.13 35,803.13 09/30/28 374,606.26 02/01/29 305,000 2.125%35,803.13 340,803.13 08/01/29 32,562.50 32,562.50 09/30/29 373,365.63 02/01/30 310,000 2.250%32,562.50 342,562.50 08/01/30 29,075.00 29,075.00 09/30/30 371,637.50 02/01/31 320,000 2.375%29,075.00 349,075.00 08/01/31 25,275.00 25,275.00 09/30/31 374,350.00 02/01/32 330,000 2.500%25,275.00 355,275.00 08/01/32 21,150.00 21,150.00 09/30/32 376,425.00 02/01/33 335,000 3.000%21,150.00 356,150.00 08/01/33 16,125.00 16,125.00 09/30/33 372,275.00 02/01/34 345,000 3.000%16,125.00 361,125.00 08/01/34 10,950.00 10,950.00 09/30/34 372,075.00 02/01/35 360,000 3.000%10,950.00 370,950.00 08/01/35 5,550.00 5,550.00 09/30/35 376,500.00 02/01/36 370,000 3.000%5,550.00 375,550.00 09/30/36 375,550.00 3,830,000$ 0$ 661,953$ 4,491,953$ 4,491,953$ CITY OF SCHERTZ General Obligation Bonds, Series 2016 Original Issue Amount $5,880,000 General Fund 334 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 75,000 3.000%13,134.38 88,134.38 08/01/25 12,009.38 12,009.38 09/30/25 100,143.76 02/01/26 75,000 3.000%12,009.38 87,009.38 08/01/26 10,884.38 10,884.38 09/30/26 97,893.76 02/01/27 80,000 2.000%10,884.38 90,884.38 08/01/27 10,084.38 10,084.38 09/30/27 100,968.76 02/01/28 80,000 2.000%10,084.38 90,084.38 08/01/28 9,284.38 9,284.38 09/30/28 99,368.76 02/01/29 80,000 2.125%9,284.38 89,284.38 08/01/29 8,434.38 8,434.38 09/30/29 97,718.76 02/01/30 85,000 2.250%8,434.38 93,434.38 08/01/30 7,478.13 7,478.13 09/30/30 100,912.51 02/01/31 85,000 2.375%7,478.13 92,478.13 08/01/31 6,468.75 6,468.75 09/30/31 98,946.88 02/01/32 90,000 2.375%6,468.75 96,468.75 08/01/32 5,400.00 5,400.00 09/30/32 101,868.75 02/01/33 90,000 2.500%5,400.00 95,400.00 08/01/33 4,275.00 4,275.00 09/30/33 99,675.00 02/01/34 90,000 3.000%4,275.00 94,275.00 08/01/34 2,925.00 2,925.00 09/30/34 97,200.00 02/01/35 95,000 3.000%2,925.00 97,925.00 08/01/35 1,500.00 1,500.00 09/30/35 99,425.00 02/01/36 100,000 3.000%1,500.00 101,500.00 09/30/36 101,500.00 1,025,000$ 170,622$ 1,195,622$ 1,195,622$ CITY OF SCHERTZ Certificates of Obligation, Series 2016A Original Issue Amount $2,375,000 General Fund 335 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 70,000 3.000%17,731.25 87,731.25 08/01/25 16,681.25 16,681.25 09/30/25 104,412.50 02/01/26 70,000 3.000%16,681.25 86,681.25 08/01/26 15,631.25 15,631.25 09/30/26 102,312.50 02/01/27 75,000 3.500%15,631.25 90,631.25 08/01/27 14,318.75 14,318.75 09/30/27 104,950.00 02/01/28 75,000 3.500%14,318.75 89,318.75 08/01/28 13,006.25 13,006.25 09/30/28 102,325.00 02/01/29 80,000 3.500%13,006.25 93,006.25 08/01/29 11,606.25 11,606.25 09/30/29 104,612.50 02/01/30 80,000 3.500%11,606.25 91,606.25 08/01/30 10,206.25 10,206.25 09/30/30 101,812.50 02/01/31 85,000 3.500%10,206.25 95,206.25 08/01/31 8,718.75 8,718.75 09/30/31 103,925.00 02/01/32 85,000 3.750%8,718.75 93,718.75 08/01/32 7,125.00 7,125.00 09/30/32 100,843.75 02/01/33 90,000 3.750%7,125.00 97,125.00 08/01/33 5,437.50 5,437.50 09/30/33 102,562.50 02/01/34 95,000 375.000%5,437.50 100,437.50 08/01/34 3,656.25 3,656.25 09/30/34 104,093.75 02/01/35 95,000 3.750%3,656.25 98,656.25 08/01/35 1,875.00 1,875.00 09/30/35 100,531.25 02/01/36 100,000 3.750%1,875.00 101,875.00 09/30/36 101,875.00 1,000,000$ 234,256$ 1,234,256$ 1,234,256$ CITY OF SCHERTZ Certificates of Obligation, Series 2016B Original Issue Amount $1,475,000 General Fund 336 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 185,000 3.000%44,462.50 229,462.50 08/01/25 41,687.50 41,687.50 09/30/25 271,150.00 02/01/26 190,000 3.000%41,687.50 231,687.50 08/01/26 38,837.50 38,837.50 09/30/26 270,525.00 02/01/27 195,000 3.000%38,837.50 233,837.50 08/01/27 35,912.50 35,912.50 09/30/27 269,750.00 02/01/28 200,000 3.000%35,912.50 235,912.50 08/01/28 32,912.50 32,912.50 09/30/28 268,825.00 02/01/29 205,000 3.000%32,912.50 237,912.50 08/01/29 29,837.50 29,837.50 09/30/29 267,750.00 02/01/30 215,000 3.000%29,837.50 244,837.50 08/01/30 26,612.50 26,612.50 09/30/30 271,450.00 02/01/31 220,000 3.000%26,612.50 246,612.50 08/01/31 23,312.50 23,312.50 09/30/31 269,925.00 02/01/32 225,000 3.000%23,312.50 248,312.50 08/01/32 19,937.50 19,937.50 09/30/32 268,250.00 02/01/33 235,000 3.000%19,937.50 254,937.50 08/01/33 16,412.50 16,412.50 09/30/33 271,350.00 02/01/34 240,000 3.250%16,412.50 256,412.50 08/01/34 12,512.50 12,512.50 09/30/34 268,925.00 02/01/35 250,000 3.250%12,512.50 262,512.50 08/01/35 8,450.00 8,450.00 09/30/35 270,962.50 02/01/36 255,000 3.250%8,450.00 263,450.00 08/01/36 4,306.25 4,306.25 09/30/36 267,756.25 02/01/37 265,000 3.250%4,306.25 269,306.25 09/30/37 269,306.25 2,880,000$ 625,925$ 3,505,925$ 3,505,925$ CITY OF SCHERTZ Certificates of Obligation, Series 2017 Original Issue Amount $5,475,000 General Fund 337 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 180,000 3.000%43,612.50 223,612.50 08/01/25 40,912.50 40,912.50 09/30/25 264,525.00 02/01/26 185,000 3.000%40,912.50 225,912.50 08/01/26 38,137.50 38,137.50 09/30/26 264,050.00 02/01/27 190,000 3.000%38,137.50 228,137.50 08/01/27 35,287.50 35,287.50 09/30/27 263,425.00 02/01/28 195,000 3.000%35,287.50 230,287.50 08/01/28 32,362.50 32,362.50 09/30/28 262,650.00 02/01/29 205,000 3.000%32,362.50 237,362.50 08/01/29 29,287.50 29,287.50 09/30/29 266,650.00 02/01/30 210,000 3.000%29,287.50 239,287.50 08/01/30 26,137.50 26,137.50 09/30/30 265,425.00 02/01/31 215,000 3.000%26,137.50 241,137.50 08/01/31 22,912.50 22,912.50 09/30/31 264,050.00 02/01/32 225,000 3.000%22,912.50 247,912.50 08/01/32 19,537.50 19,537.50 09/30/32 267,450.00 02/01/33 230,000 3.000%19,537.50 249,537.50 08/01/33 16,087.50 16,087.50 09/30/33 265,625.00 02/01/34 235,000 3.250%16,087.50 251,087.50 08/01/34 12,268.75 12,268.75 09/30/34 263,356.25 02/01/35 245,000 3.250%12,268.75 257,268.75 08/01/35 8,287.50 8,287.50 09/30/35 265,556.25 02/01/36 250,000 3.250%8,287.50 258,287.50 08/01/36 4,225.00 4,225.00 09/30/36 262,512.50 02/01/37 260,000 3.250%4,225.00 264,225.00 09/30/37 264,225.00 2,825,000$ 614,500$ 3,439,500$ 3,439,500$ CITY OF SCHERTZ Certificates of Obligation, Series 2017 Original Issue Amount $3,935,000 General Fund 338 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 625,000 2.120%27,189.00 652,189.00 08/01/25 20,564.00 20,564.00 09/30/25 672,753.00 02/01/26 635,000 2.120%20,564.00 655,564.00 08/01/26 13,833.00 13,833.00 09/30/26 669,397.00 02/01/27 645,000 2.120%13,833.00 658,833.00 08/01/27 6,996.00 6,996.00 09/30/27 665,829.00 02/01/28 660,000 2.120%6,996.00 666,996.00 08/01/28 - - 09/30/28 666,996.00 2,565,000$ 109,975.00$ 2,674,975.00$ 2,674,975.00$ CITY OF SCHERTZ General Obligation Refunding, Series 2018 Original Issue Amount $6,035,000 General Fund 339 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 285,000 5.000%65,631.25 350,631.25 08/01/25 58,506.25 58,506.25 09/30/25 409,137.50 02/01/26 185,000 5.000%58,506.25 243,506.25 08/01/26 53,881.25 53,881.25 09/30/26 297,387.50 02/01/27 195,000 5.000%53,881.25 248,881.25 08/01/27 49,006.25 49,006.25 09/30/27 297,887.50 02/01/28 205,000 5.000%49,006.25 254,006.25 08/01/28 43,881.25 43,881.25 09/30/28 297,887.50 02/01/29 215,000 5.000%43,881.25 258,881.25 08/01/29 38,506.25 38,506.25 09/30/29 297,387.50 02/01/30 225,000 4.000%38,506.25 263,506.25 08/01/30 34,006.25 34,006.25 09/30/30 297,512.50 02/01/31 235,000 3.000%34,006.25 269,006.25 08/01/31 30,481.25 30,481.25 09/30/31 299,487.50 02/01/32 240,000 3.000%30,481.25 270,481.25 08/01/32 26,881.25 26,881.25 09/30/32 297,362.50 02/01/33 250,000 3.125%26,881.25 276,881.25 08/01/33 22,975.00 22,975.00 09/30/33 299,856.25 02/01/34 255,000 3.250%22,975.00 277,975.00 08/01/34 18,831.25 18,831.25 09/30/34 296,806.25 02/01/35 265,000 3.250%18,831.25 283,831.25 08/01/35 14,525.00 14,525.00 09/30/35 298,356.25 02/01/36 275,000 3.375%14,525.00 289,525.00 08/01/36 9,884.38 9,884.38 09/30/36 299,409.38 02/01/37 285,000 3.375%9,884.38 294,884.38 08/01/37 5,075.00 5,075.00 09/30/37 299,959.38 CITY OF SCHERTZ Certificates of Obligation, Series 2018 Original Issue Amount $4,845,000 General Fund 340 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2018 Original Issue Amount $4,845,000 General Fund 02/01/38 290,000 3.500%5,075.00 295,075.00 09/30/38 295,075.00 3,405,000$ 878,512.51$ 4,283,512.51$ 4,283,512.51$ 341 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 235,000 5.000%83,962.50 318,962.50 08/01/25 78,087.50 78,087.50 09/30/25 397,050.00 02/01/26 250,000 5.000%78,087.50 328,087.50 08/01/26 71,837.50 71,837.50 09/30/26 399,925.00 02/01/27 260,000 5.000%71,837.50 331,837.50 08/01/27 65,337.50 65,337.50 09/30/27 397,175.00 02/01/28 275,000 5.000%65,337.50 340,337.50 08/01/28 58,462.50 58,462.50 09/30/28 398,800.00 02/01/29 290,000 5.000%58,462.50 348,462.50 08/01/29 51,212.50 51,212.50 09/30/29 399,675.00 02/01/30 300,000 4.000%51,212.50 351,212.50 08/01/30 45,212.50 45,212.50 09/30/30 396,425.00 02/01/31 310,000 3.000%45,212.50 355,212.50 08/01/31 40,562.50 40,562.50 09/30/31 395,775.00 02/01/32 320,000 3.000%40,562.50 360,562.50 08/01/32 35,762.50 35,762.50 09/30/32 396,325.00 02/01/33 330,000 3.125%35,762.50 365,762.50 08/01/33 30,606.25 30,606.25 09/30/33 396,368.75 02/01/34 340,000 3.250%30,606.25 370,606.25 08/01/34 25,081.25 25,081.25 09/30/34 395,687.50 02/01/35 355,000 3.250%25,081.25 380,081.25 08/01/35 19,312.50 19,312.50 09/30/35 399,393.75 02/01/36 365,000 3.375%19,312.50 384,312.50 08/01/36 13,153.13 13,153.13 09/30/36 397,465.63 02/01/37 375,000 3.375%13,153.13 388,153.13 08/01/37 6,825.00 6,825.00 09/30/37 394,978.13 CITY OF SCHERTZ Certificates of Obligation, Series 2018 Original Issue Amount $5,595,000 Water & Sewer 342 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2018 Original Issue Amount $5,595,000 Water & Sewer 02/01/38 390,000 3.500%6,825.00 396,825.00 09/30/38 396,825.00 4,395,000$ 1,166,869$ 5,561,869$ 5,561,869$ 343 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 670,000 5.000%99,346.88 769,346.88 08/01/25 82,596.88 82,596.88 09/30/25 851,943.76 02/01/26 700,000 5.000%82,596.88 782,596.88 08/01/26 65,096.88 65,096.88 09/30/26 847,693.76 02/01/27 260,000 5.000%65,096.88 325,096.88 08/01/27 58,596.88 58,596.88 09/30/27 383,693.76 02/01/28 570,000 4.000%58,596.88 628,596.88 08/01/28 47,196.88 47,196.88 09/30/28 675,793.76 02/01/29 495,000 4.000%47,196.88 542,196.88 08/01/29 37,296.88 37,296.88 09/30/29 579,493.76 02/01/30 515,000 4.000%37,296.88 552,296.88 08/01/30 26,996.88 26,996.88 09/30/30 579,293.76 02/01/31 535,000 3.125%26,996.88 561,996.88 08/01/31 18,637.50 18,637.50 09/30/31 580,634.38 02/01/32 555,000 3.250%18,637.50 573,637.50 08/01/32 9,618.75 9,618.75 09/30/32 583,256.25 02/01/33 570,000 3.375%9,618.75 579,618.75 08/01/33 - - 09/30/33 579,618.75 4,870,000$ 791,422$ 5,661,422$ 5,661,422$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2018 Original Issue Amount $8,570,000 General Fund 344 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 435,000 5.000%22,125.00 457,125.00 08/01/25 11,250.00 11,250.00 09/30/25 468,375.00 02/01/26 450,000 5.000%11,250.00 461,250.00 09/30/26 461,250.00 885,000$ 44,625$ 929,625$ 929,625$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2018 Original Issue Amount $8,570,000 Utility Fund Bond Component 345 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 290,000 4.000%44,337.50 334,337.50 08/01/25 38,537.50 38,537.50 09/30/25 372,875.00 02/01/26 305,000 4.000%38,537.50 343,537.50 08/01/26 32,437.50 32,437.50 09/30/26 375,975.00 02/01/27 135,000 4.000%32,437.50 167,437.50 08/01/27 29,737.50 29,737.50 09/30/27 197,175.00 02/01/28 140,000 4.000%29,737.50 169,737.50 08/01/28 26,937.50 26,937.50 09/30/28 196,675.00 02/01/29 145,000 2.500%26,937.50 171,937.50 08/01/29 25,125.00 25,125.00 09/30/29 197,062.50 02/01/30 145,000 3.000%25,125.00 170,125.00 08/01/30 22,950.00 22,950.00 09/30/30 193,075.00 02/01/31 150,000 3.000%22,950.00 172,950.00 08/01/31 20,700.00 20,700.00 09/30/31 193,650.00 02/01/32 155,000 3.000%20,700.00 175,700.00 08/01/32 18,375.00 18,375.00 09/30/32 194,075.00 02/01/33 160,000 3.000%18,375.00 178,375.00 08/01/33 15,975.00 15,975.00 09/30/33 194,350.00 02/01/34 165,000 3.000%15,975.00 180,975.00 08/01/34 13,500.00 13,500.00 09/30/34 194,475.00 02/01/35 170,000 3.000%13,500.00 183,500.00 08/01/35 10,950.00 10,950.00 09/30/35 194,450.00 02/01/36 175,000 3.000%10,950.00 185,950.00 08/01/36 8,325.00 8,325.00 09/30/36 194,275.00 02/01/37 180,000 3.000%8,325.00 188,325.00 8/1/1937 5,625.00 5,625.00 09/30/37 193,950.00 02/01/38 185,000 3.000%5,625.00 190,625.00 08/01/38 2,850.00 2,850.00 09/30/38 193,475.00 02/01/39 190,000 3.000%2,850.00 192,850.00 09/30/39 192,850.00 2,690,000$ 588,388$ 3,278,388$ 3,278,388$ CITY OF SCHERTZ Certificates of Obligation, Series 2019 Original Issue Amount $7,495,000 General Fund 346 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 145,000 4.000%45,000.00 190,000.00 08/01/25 42,100.00 42,100.00 09/30/25 232,100.00 02/01/26 155,000 4.000%42,100.00 197,100.00 08/01/26 39,000.00 39,000.00 09/30/26 236,100.00 02/01/27 160,000 4.000%39,000.00 199,000.00 08/01/27 35,800.00 35,800.00 09/30/27 234,800.00 02/01/28 165,000 4.000%35,800.00 200,800.00 08/01/28 32,500.00 32,500.00 09/30/28 233,300.00 02/01/29 170,000 2.500%32,500.00 202,500.00 08/01/29 30,375.00 30,375.00 09/30/29 232,875.00 02/01/30 175,000 3.000%30,375.00 205,375.00 08/01/30 27,750.00 27,750.00 09/30/30 233,125.00 02/01/31 180,000 3.000%27,750.00 207,750.00 08/01/31 25,050.00 25,050.00 09/30/31 232,800.00 02/01/32 185,000 3.000%25,050.00 210,050.00 08/01/32 22,275.00 22,275.00 09/30/32 232,325.00 02/01/33 195,000 3.000%22,275.00 217,275.00 08/01/33 19,350.00 19,350.00 09/30/33 236,625.00 02/01/34 200,000 3.000%19,350.00 219,350.00 08/01/34 16,350.00 16,350.00 09/30/34 235,700.00 02/01/35 205,000 3.000%16,350.00 221,350.00 08/01/35 13,275.00 13,275.00 09/30/35 234,625.00 02/01/36 210,000 3.000%13,275.00 223,275.00 08/01/36 10,125.00 10,125.00 09/30/36 233,400.00 02/01/37 220,000 3.000%10,125.00 230,125.00 8/1/1937 6,825.00 6,825.00 09/30/37 236,950.00 02/01/38 225,000 3.000%6,825.00 231,825.00 08/01/38 3,450.00 3,450.00 09/30/38 235,275.00 02/01/39 230,000 3.000%3,450.00 233,450.00 09/30/39 233,450.00 2,820,000$ 693,450$ 3,513,450$ 3,513,450$ CITY OF SCHERTZ Certificates of Obligation, Series 2019 Original Issue Amount $7,495,000 Utility Fund Bond Component 347 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 330,000 4.000%58,031.25 388,031.25 08/01/25 51,431.25 51,431.25 09/30/25 439,462.50 02/01/26 345,000 4.000%51,431.25 396,431.25 08/01/26 44,531.25 44,531.25 09/30/26 440,962.50 02/01/27 360,000 4.000%44,531.25 404,531.25 08/01/27 37,331.25 37,331.25 09/30/27 441,862.50 02/01/28 370,000 4.000%37,331.25 407,331.25 08/01/28 29,931.25 29,931.25 09/30/28 437,262.50 02/01/29 385,000 4.000%29,931.25 414,931.25 08/01/29 22,231.25 22,231.25 09/30/29 437,162.50 02/01/30 395,000 2.000%22,231.25 417,231.25 08/01/30 18,281.25 18,281.25 09/30/30 435,512.50 02/01/31 405,000 1.250%18,281.25 423,281.25 08/01/31 15,750.00 15,750.00 09/30/31 439,031.25 02/01/32 410,000 1.500%15,750.00 425,750.00 08/01/32 12,675.00 12,675.00 09/30/32 438,425.00 02/01/33 415,000 1.500%12,675.00 427,675.00 08/01/33 9,562.50 9,562.50 09/30/33 437,237.50 02/01/34 420,000 1.500%9,562.50 429,562.50 08/01/34 6,412.50 6,412.50 09/30/34 435,975.00 02/01/35 425,000 1.500%6,412.50 431,412.50 08/01/35 3,225.00 3,225.00 09/30/35 434,637.50 02/01/36 430,000 1.500%3,225.00 433,225.00 08/01/36 09/30/36 433,225.00 4,690,000$ 560,756$ 5,250,756$ 5,250,756$ CITY OF SCHERTZ General Obligation RefundingBonds, series 2020 Original Issue Amount $7,555,000 General Fund 348 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 370,000 4.000%51,700.00 421,700.00 08/01/25 44,300.00 44,300.00 09/30/25 466,000.00 02/01/26 390,000 4.000%44,300.00 434,300.00 08/01/26 36,500.00 36,500.00 09/30/26 470,800.00 02/01/27 405,000 4.000%36,500.00 441,500.00 08/01/27 28,400.00 28,400.00 09/30/27 469,900.00 02/01/28 420,000 3.000%28,400.00 448,400.00 08/01/28 22,100.00 22,100.00 09/30/28 470,500.00 02/01/29 430,000 3.000%22,100.00 452,100.00 08/01/29 15,650.00 15,650.00 09/30/29 467,750.00 02/01/30 440,000 3.000%15,650.00 455,650.00 08/01/30 9,050.00 9,050.00 09/30/30 464,700.00 02/01/31 450,000 2.000%9,050.00 459,050.00 08/01/31 4,550.00 4,550.00 09/30/31 463,600.00 02/01/32 455,000 2.000%4,550.00 459,550.00 08/01/32 - 09/30/32 459,550.00 3,360,000$ 372,800$ 3,732,800$ 3,732,800$ CITY OF SCHERTZ General Obligation Refunding Bonds, series 2021 Original Issue Amount $6,015,000 General Fund 349 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 160,000 4.000%24,325.00 184,325.00 08/01/25 21,125.00 21,125.00 09/30/25 205,450.00 02/01/26 165,000 4.000%21,125.00 186,125.00 08/01/26 17,825.00 17,825.00 09/30/26 203,950.00 02/01/27 175,000 4.000%17,825.00 192,825.00 08/01/27 14,325.00 14,325.00 09/30/27 207,150.00 02/01/28 180,000 3.000%14,325.00 194,325.00 08/01/28 11,625.00 11,625.00 09/30/28 205,950.00 02/01/29 190,000 3.000%11,625.00 201,625.00 08/01/29 8,775.00 8,775.00 09/30/29 210,400.00 02/01/30 195,000 3.000%8,775.00 203,775.00 08/01/30 5,850.00 5,850.00 09/30/30 209,625.00 02/01/31 205,000 2.000%5,850.00 210,850.00 08/01/31 3,800.00 3,800.00 09/30/31 214,650.00 02/01/32 210,000 2.000%3,800.00 213,800.00 08/01/32 1,700.00 1,700.00 09/30/32 215,500.00 02/01/33 170,000 2.000%1,700.00 171,700.00 08/01/33 09/30/33 171,700.00 1,650,000$ 194,375$ 1,844,375$ 1,844,375$ CITY OF SCHERTZ General Obligation Refunding Bonds, Series 2021 Original Issue Amount $6,015,000 Utillity Fund 350 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 190,000 5.000%76,575.00 266,575.00 08/01/25 71,825.00 71,825.00 09/30/25 338,400.00 02/01/26 195,000 5.000%71,825.00 266,825.00 08/01/26 66,950.00 66,950.00 09/30/26 333,775.00 02/01/27 210,000 5.000%66,950.00 276,950.00 08/01/27 61,700.00 61,700.00 09/30/27 338,650.00 02/01/28 215,000 5.000%61,700.00 276,700.00 08/01/28 56,325.00 56,325.00 09/30/28 333,025.00 02/01/29 230,000 5.000%56,325.00 286,325.00 08/01/29 50,575.00 50,575.00 09/30/29 336,900.00 02/01/30 240,000 5.000%50,575.00 290,575.00 08/01/30 44,575.00 44,575.00 09/30/30 335,150.00 02/01/31 255,000 5.000%44,575.00 299,575.00 08/01/31 38,200.00 38,200.00 09/30/31 337,775.00 02/01/32 265,000 4.000%38,200.00 303,200.00 08/01/32 32,900.00 32,900.00 09/30/32 336,100.00 02/01/33 275,000 3.000%32,900.00 307,900.00 08/01/33 28,775.00 28,775.00 09/30/33 336,675.00 02/01/34 280,000 3.000%28,775.00 308,775.00 08/01/34 24,575.00 24,575.00 09/30/34 333,350.00 02/01/35 290,000 3.000%24,575.00 314,575.00 08/01/35 20,225.00 20,225.00 09/30/35 334,800.00 02/01/36 305,000 3.000%20,225.00 325,225.00 08/01/36 15,650.00 15,650.00 09/30/36 340,875.00 02/01/37 305,000 2.000%15,650.00 320,650.00 08/01/37 12,600.00 12,600.00 09/30/37 333,250.00 CITY OF SCHERTZ Certificates of Obligation, Series 2022 Original Issue Amount $9,390,000 351 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2022 Original Issue Amount $9,390,000 02/01/38 215,000 2.000%12,600.00 227,600.00 08/01/38 10,450.00 10,450.00 09/30/38 238,050.00 02/01/39 220,000 2.125%10,450.00 230,450.00 08/01/39 8,112.50 8,112.50 09/30/39 238,562.50 02/01/40 225,000 2.250%8,112.50 233,112.50 08/01/40 5,581.25 5,581.25 09/30/40 238,693.75 02/01/41 230,000 2.375%5,581.25 235,581.25 08/01/41 2,850.00 2,850.00 09/30/41 238,431.25 02/01/42 240,000 2.375%2,850.00 242,850.00 09/30/42 242,850.00 4,385,000$ 1,180,312.50$ 5,565,312.50$ 5,565,312.50$ 352 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 165,000 5.000%72,981.25 237,981.25 08/01/25 68,856.25 68,856.25 09/30/25 306,837.50 02/01/26 175,000 5.000%68,856.25 243,856.25 08/01/26 64,481.25 64,481.25 09/30/26 308,337.50 02/01/27 185,000 5.000%64,481.25 249,481.25 08/01/27 59,856.25 59,856.25 09/30/27 309,337.50 02/01/28 195,000 5.000%59,856.25 254,856.25 08/01/28 54,981.25 54,981.25 09/30/28 309,837.50 02/01/29 205,000 5.000%54,981.25 259,981.25 08/01/29 49,856.25 49,856.25 09/30/29 309,837.50 02/01/30 215,000 5.000%49,856.25 264,856.25 08/01/30 44,481.25 44,481.25 09/30/30 309,337.50 02/01/31 225,000 5.000%44,481.25 269,481.25 08/01/31 38,856.25 38,856.25 09/30/31 308,337.50 02/01/32 235,000 4.000%38,856.25 273,856.25 08/01/32 34,156.25 34,156.25 09/30/32 308,012.50 02/01/33 245,000 3.000%34,156.25 279,156.25 08/01/33 30,481.25 30,481.25 09/30/33 309,637.50 02/01/34 250,000 3.000%30,481.25 280,481.25 08/01/34 26,731.25 26,731.25 09/30/34 307,212.50 02/01/35 260,000 3.000%26,731.25 286,731.25 08/01/35 22,831.25 22,831.25 09/30/35 309,562.50 02/01/36 265,000 3.000%22,831.25 287,831.25 08/01/36 18,856.25 18,856.25 09/30/36 306,687.50 02/01/37 270,000 2.000%18,856.25 288,856.25 08/01/37 16,156.25 16,156.25 09/30/37 305,012.50 CITY OF SCHERTZ Certificates of Obligation, Series 2022 Original Issue Amount $9,390,000 353 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2022 Original Issue Amount $9,390,000 02/01/38 280,000 2.000%16,156.25 296,156.25 08/01/38 13,356.25 13,356.25 09/30/38 309,512.50 02/01/39 285,000 2.125%13,356.25 298,356.25 08/01/39 10,328.13 10,328.13 09/30/39 308,684.38 02/01/40 290,000 2.250%10,328.13 300,328.13 08/01/40 7,065.63 7,065.63 09/30/40 307,393.76 02/01/41 295,000 2.375%7,065.63 302,065.63 08/01/41 3,562.50 3,562.50 09/30/41 305,628.13 02/01/42 300,000 2.375%3,562.50 303,562.50 09/30/42 303,562.50 4,340,000$ 1,202,768.77$ 5,542,768.77$ 5,542,768.77$ 354 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 280,000 5.000%172,050.00 452,050.00 08/01/25 165,050.00 165,050.00 09/30/25 617,100.00 02/01/26 290,000 5.000%165,050.00 455,050.00 08/01/26 157,800.00 157,800.00 09/30/26 612,850.00 02/01/27 305,000 5.000%157,800.00 462,800.00 08/01/27 150,175.00 150,175.00 09/30/27 612,975.00 02/01/28 320,000 5.000%150,175.00 470,175.00 08/01/28 142,175.00 142,175.00 09/30/28 612,350.00 02/01/29 340,000 5.000%142,175.00 482,175.00 08/01/29 133,675.00 133,675.00 09/30/29 615,850.00 02/01/30 355,000 5.000%133,675.00 488,675.00 08/01/30 124,800.00 124,800.00 09/30/30 613,475.00 02/01/31 375,000 5.000%124,800.00 499,800.00 08/01/31 115,425.00 115,425.00 09/30/31 615,225.00 02/01/32 395,000 5.000%115,425.00 510,425.00 08/01/32 105,550.00 105,550.00 09/30/32 615,975.00 02/01/33 415,000 5.000%105,550.00 520,550.00 08/01/33 95,175.00 95,175.00 09/30/33 615,725.00 02/01/34 435,000 5.000%95,175.00 530,175.00 08/01/34 84,300.00 84,300.00 09/30/34 614,475.00 02/01/35 455,000 4.000%84,300.00 539,300.00 08/01/35 75,200.00 75,200.00 09/30/35 614,500.00 02/01/36 475,000 4.000%75,200.00 550,200.00 08/01/36 65,700.00 65,700.00 09/30/36 615,900.00 02/01/37 495,000 4.000%65,700.00 560,700.00 08/01/37 55,800.00 55,800.00 09/30/37 616,500.00 CITY OF SCHERTZ Certificates of Obligation, Series 2022A Original Issue Amount $18,530,000 General Fund 355 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2022A Original Issue Amount $18,530,000 General Fund 02/01/38 515,000 4.000%55,800.00 570,800.00 08/01/38 45,500.00 45,500.00 09/30/38 616,300.00 02/01/39 535,000 4.000%45,500.00 580,500.00 08/01/39 34,800.00 34,800.00 09/30/39 615,300.00 02/01/40 555,000 4.000%34,800.00 589,800.00 08/01/40 23,700.00 23,700.00 09/30/40 613,500.00 02/01/41 580,000 4.000%23,700.00 603,700.00 08/01/41 12,100.00 12,100.00 09/30/41 615,800.00 02/01/42 605,000 4.000%12,100.00 617,100.00 09/30/42 617,100.00 7,725,000$ 3,345,900.00$ 11,070,900.00$ 11,070,900.00$ 356 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 345,000 5.000%213,725.00 558,725.00 08/01/25 205,100.00 205,100.00 09/30/25 763,825.00 02/01/26 365,000 5.000%205,100.00 570,100.00 08/01/26 195,975.00 195,975.00 09/30/26 766,075.00 02/01/27 380,000 5.000%195,975.00 575,975.00 08/01/27 186,475.00 186,475.00 09/30/27 762,450.00 02/01/28 400,000 5.000%186,475.00 586,475.00 08/01/28 176,475.00 176,475.00 09/30/28 762,950.00 02/01/29 420,000 5.000%176,475.00 596,475.00 08/01/29 165,975.00 165,975.00 09/30/29 762,450.00 02/01/30 445,000 5.000%165,975.00 610,975.00 08/01/30 154,850.00 154,850.00 09/30/30 765,825.00 02/01/31 465,000 5.000%154,850.00 619,850.00 08/01/31 143,225.00 143,225.00 09/30/31 763,075.00 02/01/32 490,000 5.000%143,225.00 633,225.00 08/01/32 130,975.00 130,975.00 09/30/32 764,200.00 02/01/33 515,000 5.000%130,975.00 645,975.00 08/01/33 118,100.00 118,100.00 09/30/33 764,075.00 02/01/34 540,000 5.000%118,100.00 658,100.00 08/01/34 104,600.00 104,600.00 09/30/34 762,700.00 02/01/35 565,000 4.000%104,600.00 669,600.00 08/01/35 93,300.00 93,300.00 09/30/35 762,900.00 02/01/36 590,000 4.000%93,300.00 683,300.00 08/01/36 81,500.00 81,500.00 09/30/36 764,800.00 02/01/37 615,000 4.000%81,500.00 696,500.00 08/01/37 69,200.00 69,200.00 09/30/37 765,700.00 CITY OF SCHERTZ Certificates of Obligation, Series 2022A Original Issue Amount $18,530,000 Utility Fund 357 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ Certificates of Obligation, Series 2022A Original Issue Amount $18,530,000 Utility Fund 02/01/38 640,000 4.000%69,200.00 709,200.00 08/01/38 56,400.00 56,400.00 09/30/38 765,600.00 02/01/39 665,000 4.000%56,400.00 721,400.00 08/01/39 43,100.00 43,100.00 09/30/39 764,500.00 02/01/40 690,000 4.000%43,100.00 733,100.00 08/01/40 29,300.00 29,300.00 09/30/40 762,400.00 02/01/41 720,000 4.000%29,300.00 749,300.00 08/01/41 14,900.00 14,900.00 09/30/41 764,200.00 02/01/42 745,000 4.000%14,900.00 759,900.00 09/30/42 759,900.00 9,595,000$ 4,152,625.00$ 13,747,625.00$ 13,747,625.00$ 358 Date Principal Coupon Interest Debt Service Fiscal Total 02/01/25 625,000 5.000%385,925.00 1,010,925.00 08/01/25 370,300.00 370,300.00 09/30/25 1,381,225.00 02/01/26 655,000 5.000%370,300.00 1,025,300.00 08/01/26 353,925.00 353,925.00 09/30/26 1,379,225.00 02/01/27 690,000 5.000%353,925.00 1,043,925.00 08/01/27 336,675.00 336,675.00 09/30/27 1,380,600.00 02/01/28 725,000 5.000%336,675.00 1,061,675.00 08/01/28 318,550.00 318,550.00 09/30/28 1,380,225.00 02/01/29 760,000 5.000%318,550.00 1,078,550.00 08/01/29 299,550.00 299,550.00 09/30/29 1,378,100.00 02/01/30 800,000 5.000%299,550.00 1,099,550.00 08/01/30 279,550.00 279,550.00 09/30/30 1,379,100.00 02/01/31 840,000 5.000%279,550.00 1,119,550.00 08/01/31 258,550.00 258,550.00 09/30/31 1,378,100.00 02/01/32 885,000 5.000%258,550.00 1,143,550.00 08/01/32 236,425.00 236,425.00 09/30/32 1,379,975.00 02/01/33 930,000 5.000%236,425.00 1,166,425.00 08/01/33 213,175.00 213,175.00 09/30/33 1,379,600.00 02/01/34 975,000 5.000%213,175.00 1,188,175.00 08/01/34 188,800.00 188,800.00 09/30/34 1,376,975.00 02/01/35 1,020,000 4.000%188,800.00 1,208,800.00 08/01/35 168,400.00 168,400.00 09/30/35 1,377,200.00 02/01/36 1,065,000 4.000%168,400.00 1,233,400.00 08/01/36 147,100.00 147,100.00 09/30/36 1,380,500.00 02/01/37 1,105,000 4.000%147,100.00 1,252,100.00 08/01/37 125,000.00 125,000.00 09/30/37 1,377,100.00 CITY OF SCHERTZ General Obligation Bonds, Series 2022 Original Issue Amount $18,535,000 359 Date Principal Coupon Interest Debt Service Fiscal Total CITY OF SCHERTZ General Obligation Bonds, Series 2022 Original Issue Amount $18,535,000 02/01/38 1,150,000 4.000%125,000.00 1,275,000.00 08/01/38 102,000.00 102,000.00 09/30/38 1,377,000.00 02/01/39 1,200,000 4.000%102,000.00 1,302,000.00 08/01/39 78,000.00 78,000.00 09/30/39 1,380,000.00 02/01/40 1,250,000 4.000%78,000.00 1,328,000.00 08/01/40 53,000.00 53,000.00 09/30/40 1,381,000.00 02/01/41 1,300,000 4.000%53,000.00 1,353,000.00 08/01/41 27,000.00 27,000.00 09/30/41 1,380,000.00 02/01/42 1,350,000 4.000%27,000.00 1,377,000.00 09/30/42 1,377,000.00 17,325,000$ 7,497,925.00$ 24,822,925.00$ 24,822,925.00$ 360 Fiscal Year Schertz Debt Ending 9/30 Series 2001 2016 BP-S 2016 S-2018 Series 2022 Series 2022A Series 2023 Total Payment 2025 520,000 2,226,361 828,137 1,326,850 2,978,980 235,675 269,613 8,385,616 4,192,808 2026 520,000 2,224,201 828,137 1,323,600 3,104,599 234,425 289,013 8,523,975 4,261,988 2027 520,000 2,225,659 828,137 1,323,725 3,094,106 233,175 287,813 8,512,615 4,256,308 2028 520,000 2,219,166 828,137 1,326,975 3,100,288 231,925 310,863 8,537,354 4,268,677 2029 520,000 2,220,811 828,137 1,328,225 3,097,857 230,675 308,163 8,533,868 4,266,934 2030 520,000 2,217,486 828,137 1,327,475 3,091,333 229,425 305,463 8,519,319 4,259,660 2031 2,268,330 2,216,266 828,137 1,324,200 1,354,435 228,175 302,763 8,522,306 4,261,153 2032 2,272,390 2,217,804 828,137 1,323,700 1,358,441 226,925 300,063 8,527,460 4,263,730 2033 2,271,250 2,217,790 828,137 1,321,800 1,361,140 225,800 321,613 8,547,530 4,273,765 2034 2,269,780 2,216,040 828,137 1,323,400 1,362,487 224,800 341,900 8,566,544 4,283,272 2035 2,272,590 2,216,437 1,128,137 1,323,400 1,357,670 223,800 341,538 8,863,572 4,431,786 2036 2,216,117 1,518,567 1,326,700 3,614,816 222,800 350,625 9,249,625 4,624,813 2037 2,219,127 1,920,887 1,328,200 3,621,256 221,800 329,713 9,640,983 4,820,492 2038 2,217,979 1,921,962 1,323,000 3,631,933 220,800 324,213 9,639,887 4,819,944 2039 2,220,580 1,921,653 1,326,000 3,625,838 219,800 318,713 9,632,584 4,816,292 2040 2,221,791 1,924,960 1,327,000 3,623,500 218,800 322,938 9,638,989 4,819,495 2041 2,221,612 1,921,710 1,326,000 3,622,050 217,800 326,613 9,635,785 4,817,893 2042 2,225,043 1,927,076 305,375 442,200 689,563 5,589,257 2,794,629 2043 2,220,642 1,925,084 305,400 431,681 666,925 5,549,732 2,774,866 2044 2,219,531 1,921,152 300,163 420,844 639,150 5,500,840 2,750,420 2045 $2,216,553 $1,915,280 $410,006 $617,513 5,159,352 2,579,676 2046 $2,211,710 $1,912,468 $399,169 $591,375 5,114,722 2,557,361 2047 $1,912,522 $660,375 $1,328,994 3,901,891 1,950,946 2048 $1,910,063 $638,500 2,548,563 1,274,282 2049 $1,905,635 $616,375 2,522,010 1,261,005 2050 $1,904,238 $608,625 2,512,863 1,256,432 2051 $1,900,693 $604,750 2,505,443 1,252,722 $14,474,340 $48,828,706 $39,673,457 $22,530,250 $47,911,667 $9,079,125 $9,885,140 $192,382,685 $96,191,343 The Schertz/Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin 361 FINANCIAL POLICIES PURPOSE The Comprehensive Financial Management Policy Statements assembles all of the City’s financial policies into one document. These statements are the tools used to ensure that the City is financially able to meet its current and future service needs. The individual statements contained herein serve as guidelines for both the financial planning and internal financial management of the City. Municipal resources must be wisely used to ensure adequate funding for the services, public facilities, and infrastructure necessary to meet immediate and long-term needs. These policy statements safeguard the fiscal stability required to achieve the City’s objectives and ensure long-term financial health. OBJECTIVES a. To guide City Council and management policy decisions that have significant fiscal impact. b. To employ balanced revenue policies that provides adequate funding for services and service levels. c. To maintain appropriate financial capacity for present and future needs. d. To maintain sufficient reserves so as to maintain service levels during periods of economic downturn. e. To promote sound financial management by providing accurate and timely information on the City’s financial condition. f. To protect the City’s credit rating and provide for adequate resources to meet the provisions of the City’s debt obligations on all municipal debt. g. To ensure the legal use of financial resources through an effective system of internal controls. h. To promote cooperation and coordination with other governments and the private sector in financing and delivery of services. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING Maintain accounting practices that conform to generally accepted accounting principles and comply with prevailing federal, state, and local statutes and regulations. Provide for, prepare and present regular reports that analyze and evaluate the City’s financial performance and economic condition. Accounting Practices and Principles The City will maintain accounting practices that conform to generally accepted accounting principles (GAAP) as set forth by the Governmental Accounting Standards Board (GASB), the authoritative standard setting body for units of local government. All City financial documents, except interim financial reports, including official statements accompanying debt issues, Comprehensive Annual Financial Reports and continuing disclosures statements will meet these standards. Quarterly interim financial reports are on a cash basis, or Fund Balance basis, and will be reported as budgeted. At year-end, the general ledger and financials will be converted to GAAP and GASB. Financial and Management Reporting 1. Interim Financial Reports will be provided quarterly to management and City Council that explain key economic and fiscal developments and note significant deviations from the budget. These reports will be distributed quarterly by the end of the month following the end of the quarter. 2. Quarterly, departments will report on program measures and indicators as compared to target and last year to Finance. A quarterly report will be submitted to the City Manager, highlighting significant variations. 362 3. As an additional independent confirmation of the quality of the City’s financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. Annual Audit 1. Pursuant to State Statute, the City shall have its records and accounts audited annually and shall have an annual financial statement prepared based on the audit. The audit shall be performed by a certified public accounting (CPA) firm, licensed to practice in the State of Texas. The annual financial statement, including the auditor’s opinion, shall be filed within 180 days after the last day of the City’s fiscal year. The audit firm shall also provide a Single Audit of Federal and State grants, when necessary. An official Comprehensive Annual Financial Report (CAFR) shall be issued no later than six (6) months following the end of the fiscal year. The Director of Finance shall be responsible for establishing a process to ensure timely resolution of audit recommendations. 2. Audit Committee. The Mayor shall appoint or confirm the audit committee, consisting of at least two members of the City Council. The primary purpose of the audit committee is to assist City Council and the City Manager in fulfilling oversight responsibilities for financial reporting, audit processes, and effective internal control systems. The City shall maintain an Audit Committee Charter which outlines the duties and responsibilities of the audit committee. 3. Annual Financial Disclosure. As required by the Securities and Exchange Commission (SEC) Rule 15c2-12, the City will provide certain annual financial information to various information repositories through disclosure documents or set of documents that include the necessary information. This will include any periodic material event notices as required by the SEC. The City contracts with SAMCO Capital Markets, Inc. to file the annual disclosures to the appropriate entities. Signature of Checks Pursuant to the City Charter, all checks shall have two signatures, signed by the City Manager and countersigned by the City Secretary, or the City Treasurer. City Treasurer is further defined as the Director of Finance. Signatures shall be affixed on all City checks via facsimile signatures with a secure laser check printing system. Compliance with Council Policy Statements The Financial Management Policy Statements will be reviewed bi-annually and updated, revised or refined as deemed necessary. Policy statements adopted by City Council are guidelines, and occasionally exceptions may be appropriate and required. Exceptions will be identified, documented, and explained to City Council and/or the City Manager BUDGET AND LONG RANGE FINANCIAL PLANNING Establish guidelines for budgeting to ensure a financially sound City and to establish a long-range financial planning process that assesses the long-term financial implications of current and proposed operating and capital budgets. Balanced Budget The City Manager shall file annually, a structurally balanced budget for the ensuing fiscal year with City Council pursuant to the prevailing state and local law. A structurally balanced budget is further defined as recurring revenues funding recurring expenditures and adherence to fund balance policies. Current Funding Basis (Recurring Revenues) FINANCIAL POLICIES 363 FINANCIAL POLICIES The City shall budget and operate on a current funding basis. Recurring expenditures shall be budgeted and controlled so as not to exceed current revenues. Recurring expenses will be funded exclusively with recurring revenue sources to facilitate operations on a current funding basis. Use of Non-Recurring Revenues Non-recurring revenue sources, such as a one-time revenue remittance of fund balance in excess of policy can only be budgeted/used to fund non-recurring expenditures, such as capital purchases or capital improvement projects. This will ensure that recurring expenditures are not funded by non recurring sources. Tax Rate The City Manager will recommend a tax rate that the City finances require in order to operate efficiently, yet effectively, and pay its debt. i. Homestead Exemption The City shall review the homestead exemption annually as part of the budget process. When the financial health of the City’s finances and economic and market conditions of the local economy justify, the City Manager may recommend a change to the homestead exemption. In accordance with state statute, any recommended change in the homestead exemption will be presented to Council for approval prior to July 1. The total exemption percentage granted shall not exceed the state statute limitation. ii.Over-Age and Disabled Persons Exemptions The City currently grants a $40,000 exemption for persons 65 or older and for disabled persons. This amount shall remain stable during a period in which the City is considering increasing the homestead exemption. Pay As You Go Capital Projects The transfer from the City’s General Fund and the City’s Utility Fund to fund pay-as-you-go capital projects will be budgeted when financially feasible and when projects present themselves for funding. The transfer will be based on the financial health of each fund with the long-term goal of adequately funding rehabilitation. 1. In order to protect the City from revenue shortfalls and to maintain a stable level of service, the City shall use a conservative, objective, reasonable and analytical approach when preparing revenue estimates. The process shall include historical collection rates, trends, development, and probable economic changes. This approach is intended to reduce the likelihood of actual revenues falling short of budget estimates and should avoid mid-year service changes. 2. The City, whenever possible, will seek outside sources of revenue, such as federal, state, and local grants, in order to leverage local dollars. 3. Estimates from grant sources will be projected only to the specific date on which on the entitlement will end. 4. The Utility Fund water and wastewater revenues will be budgeted based on the average rainfall/consumption over the last three years, pursuant to the rate model. The City will anticipate neither drought nor wet conditions. Revenue Estimating for Budgeting Performance, Merit Pool, and Market Adjustment Increases The budget shall include an amount adequate to cover an overall average performance and merit pool as determined annually by the City Manager. This amount will be calculated for each fund, based on budgeted 364 salaries for the year, and will be placed in a Performance and Merit Pool in each operating fund. In addition, funds may be budgeted when appropriate, to bring identified jobs up to market salary rates. 1. Department Directors have primary responsibility for formulating budget proposals. New or expanded services should support the City’s Strategic Plan, City Manager priority direction, and department goals. Departments are charged with implementing them once they are approved. 2. All competing requests for City resources will be weighed within the formal annual budget process. 3. Actions on items that come up throughout the year with significant financial impacts should be withheld until they can be made in the full context of the annual budget process and long-range plan, unless unforeseen circumstances present themselves. 4. Every five (5) years at a minimum or sooner as may be necessary, the City will incorporate a service needs review into the budget process, to ensure the most efficient and effective use of resources. Budget Management The City Council shall delegate authority to the City Manager in managing the budget after it is formally adopted by City Council, including the transfer of funds within departments and use of contingency funds while following purchasing policy. The City Manager may further delegate levels of authority for the daily operations of the budget. Expenditures/expenses are legally adopted by the fund level. Expenditures/expenses should not exceed the adopted budget, plus subsequent changes approved by the City Council. Performance Measurement Performance measures will be utilized and reported in department budgets. The City will maintain a measurement system that reports trends and comparisons to targets and previous year as a management tool to monitor and improve service delivery. Operating Deficits The City shall take immediate corrective action if at any time during the fiscal year expenditure and revenue re-estimates are such that “net income” is lower than budgeted. Corrective actions include: Deferral of capital equipment purchases Deferral of pay-as-you go capital improvements • Expenditure reductions Deferral of certain positions Hiring freezes Freeze merit increases Use of fund balance Use of volunteers Increase fees Reduce work hours with subsequent reduction in pay Eliminate positions which may require laying-off employees if there are not other vacant positions for which they are qualified. Short-term loans as a means to balance the budget shall be avoided. Budget Preparation The use of fund balance, which is a one-time revenue source, may be used to fund an annual operating deficit, only with a subsequent approval of a plan to replenish the fund balance if it is brought down below policy level. FINANCIAL POLICIES 365 FINANCIAL POLICIES 1. The City shall develop and maintain a five-year Financial Forecast for each major operating fund, in conjunction with the annual budget process. Major operating funds are as follows: • General Fund • Debt Service Fund • Water/Sewer Utility Fund • Economic Development Corporation • Emergency Medical Services Fund • Drainage Fund 2. The forecast should enable current services and current service levels provided to be sustained over the forecast period. Operating impacts from completed capital improvement projects in the City’s Five-Year CIP shall be included in the forecast. Commitments/obligations already made that require future financial resources shall also be included. 3. The forecasts should identify the impact to property taxes and utility rates. 4. Major financial decisions should be made in the context of the Long- Range Plan. The forecast assesses long-term financial implications of current and proposed policies, programs, and assumptions that develop appropriate strategies to achieve the City’s goals. The forecast will provide an understanding of available funding; evaluate financial risk; assess the likelihood that services can be sustained; assess the level at which capital investment can be made; identify future commitments and resource demands; and identify the key variables that may cause change in the level of revenue. REVENUES Design, maintain, and administer a revenue system that will assure reliable, equitable, diversified, and sufficient revenue stream to support desired City services. Balance and Diversification in Revenue Sources The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations in any one source due to changes in local economic conditions, which may adversely impact that source. User Fees – General Fund. 1. For services that benefit specific users, the City shall establish and collect fees to recover the costs of those services. Where services provide a general public benefit, the City shall recover the costs of those services through property and sales taxes. 2. At a minimum, the City will strive to cover direct costs. 3. User fees should be reviewed, at a minimum, every two to three years and adjusted to avoid sharp changes. 4. Factors in setting fees shall include, but not be limited to: market and competitive pricing, effect of demand for services, and impact on users, which may result in recovering something less than direct, indirect, and overhead costs. 5. The City may set a different fee for residents versus non-residents. 6. User fees should be adopted by Council Ordinance and included in the Annual Fee Schedule. Long-Range Financial Plans 366 FINANCIAL POLICIES User Fees - Enterprise Funds 1. Utility rates and other Enterprise Fund user fees shall be set at levels sufficient to cover operating expenditures (direct and indirect), meet debt obligations and debt service coverage, provide pay-as-you-go funding for capital improvements, and provide adequate levels of working capital. 2. The City may set a different fee for residents versus non-residents. 3. The Five-Year Financial Plan (rate model) and proposed operating budget shall serve as the basis for rate change considerations. 4. When necessary, the Five-Year Financial Plan (rate model) will be built around smaller rate increases annually versus higher rate increases periodically. One - Time/Unpredictable Revenue Sources 1. One-time, unpredictable revenue sources should not be used for ongoing expenses/expenditures. 2. One-time, unpredictable revenue sources will be used for one-time purchases such as increase in fund balance requirements, capital equipment purchases, capital improvements, etc. Revenue Collection The City shall maintain high collection rates for all revenues by monitoring monthly receivables. The City shall follow an aggressive, consistent, yet reasonable approach to collecting revenues to the fullest extent allowed by law for all delinquent taxpayers and others overdue in payments to the City. Revenues actually received will be compared to budgeted revenues by the Director of Finance and any variances considered to be material will be investigated. This process will be summarized in the monthly financial report. Write-off of Uncollectible Receivables (excludes property taxes, court fines and warrants) 1. Receivables shall be considered for write-off as follows: a. State statute authorizing the release of extinguishment, in whole or in part, of any indebtedness, liability, or obligation, if applicable. b. Accounts outstanding with no activity for 180 days, identified as uncollectible, and all attempts to collect have been taken. 2. Accounts shall be written-off quarterly. Upon approval, accounts will be forwarded to a credit reporting agency. 3. The write-off of uncollected accounts is a bookkeeping entry only and does not release the debtor from any debt owed to the City. EXPENDITURES Identify services, establish appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of those services. Maintenance of Capital Assets Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at sufficient level to protect the City’s investment, to minimize future replacement and maintenance costs, and to maintain service levels. 367 Periodic Program/Services Reviews The City Manager and staff shall undertake periodic reviews of City programs and services for both efficiency and effectiveness. Programs or services determined to be inefficient and/or ineffective shall be recommended through the annual budget process to be reduced in scope or eliminated. Purchasing All City purchases of goods and services shall be made in accordance with the City’s current Purchasing manual. RESERVES Maintain the fund balance and working capital of the various operating funds at levels sufficient to protect the City’s credit worthiness as well as its financial position during emergencies or economic fluctuations. General Fund Unreserved Fund Balance The City shall maintain the General Fund unreserved fund balance equivalent to 26% of recurring operating expenditures, based on current year expenditures. If the fund balance exceeds this amount, funding non- recurring expenditures in the following fiscal year may be used to draw down the balance. Water/Sewer Unreserved Working Capital The City shall maintain a working capital sufficient to provide for reserves for emergencies and revenue shortfalls. A cash equivalent operating reserve will be established and maintained at 26% of the current year’s budget appropriation for recurring operating expenses. The cash operating reserve is derived by dividing the total cash equivalents balance by recurring operating expenses. Use of Fund Balance/Working Capital Fund balance/Working Capital shall only be used for emergencies, nonrecurring expenditures/expenses or major capital purchases that cannot be accommodated through current year savings. Should such use reduce balances below the level established as the objective for that fund, restoration recommendations will accompany the request/decision to utilize said balances. Debt Service Fund Unreserved Fund Balance The City shall maintain the debt service fund balance at 10% of annual debt service requirements OR a fund balance reserve as required by bond ordinances, whichever is greater. Employee Benefits Fund Unreserved Fund Balance The Employee Benefits Fund is funded through City and employee contributions. Estimated costs shall be determined during each budget year and the contributions adjusted accordingly. There is no minimum balance for this fund. Economic Development Corporation As sales tax revenue fluctuates due to changes in economic conditions, the SEDC shall maintain an unreserved fund balance of no less than 10% of budgeted sales tax revenues. Water/Sewer Revenue Debt Coverage Reserves Revenues shall be maintained at 1.15 times coverage in a fiscal year. Bond Issuance Reserves Debt service reserves should be maintained for each bond issue as required by bond covenants. FINANCIAL POLICIES 368 FINANCIAL POLICIES CAPITAL EXPENDITURES AND IMPROVEMENTS Annually review and monitor the state of the City’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives, and availability of resources. Capitalization Threshold for Tangible Capital Assets 1. Tangible capital items should be capitalized only if they have an estimated useful life of 2 years or more following the date of acquisition or significantly extend the useful life of the existing asset and cannot be consumed, unduly altered, or materially reduced in value immediately by use and have a cost of not less than $5,000 for any individual item. 2. The capitalization threshold of $5,000 will be applied to individual items rather than to a group of similar items. (i.e.: desks, chairs, etc.) 3. To maintain adequate control over capitalized tangible items, items costing $5,000 and greater will be monitored, tagged, and tracked through the City financial software system. 4. Accurate inventories of all tangible items will be maintained to ensure proper stewardship of public property. Ten-Year Captial Improvement Plan (CIP) 1. The City shall annually prepare a ten-year capital improvement plan based on the needs for capital improvements and equipment, the status of the City infrastructure, replacement and renovation needs, and potential new projects. Capital projects are improvements or additions to the City’s physical plant/facilities/infrastructure and become a part of the City’s asset inventory. Capital projects can be further categorized into land, buildings, improvements other than buildings, and infrastructure, which includes roads, sidewalks, bridges, utility lines, physical plants, etc. Capital costs typically consist of preliminary design, final design, and construction, and may involve the acquisition of land or easements. For purposes of the CIP Plan, a Capital Improvement Project should generally exceed a cost of $100,000. 2. For the most part, projects in the CIP should be based upon master plans or developer agreements. This ensures that the City’s CIP, which is the embodiment of the recommendations of these individual planning studies, is responsive to the officially stated direction of the City as contained in the Comprehensive Plan and supporting master plans. Examples of these supporting documents are: Water and Wastewater Modeling Plans, Thoroughfare Plan, Parks Master Plan, Trail Plan, Municipal Facilities Plan, etc. 3. For every project identified in the CIP, a project scope and project justification will be provided. Also, project costs shall be estimated, funding sources identified and annual operation and maintenance costs computed. 4. Parks Board and the Planning and Zoning Commission will be provided opportunities to review the list of CIP projects for the CIP and may suggest additions and/or changes to the plan as appropriate. 5. Annually, through the budget process and at year-end, projects are to be reviewed. For those identified as complete, any remaining funds will close to fund balance. For those projects with identified savings, the project budget will be reduced and the subsequent savings will flow to fund balance. These funds can then be reappropriated during the next fiscal year capital budget. Funds remaining from bond proceeds will only be used in accordance with the legal use of those funds. 6. Appropriations for capital projects are for the life of the project; therefore reappropriation of capital funding for each fiscal year for budgeted projects is not necessary. 369 FINANCIAL POLICIES Infrastructure Evaluation and Replacement/Rehabilitation Water, wastewater, drainage, street lighting, streets and sidewalks, municipal facilities and other infrastructure are fundamental and essential functions for public health and safety, environmental protections and the economic well being of the City. As a result, the City’s CIP should be focused on ensuring that infrastructure is replaced as necessary to protect the City’s investment, to minimize future replacement and maintenance costs, and to maintain existing levels of service and accommodate growth. 1. High priority should be given to replacing/rehabilitating capital improvements prior to the time that they have deteriorated to the point where they are hazardous, incur high maintenance costs, negatively affect property values, or no longer serve their intended purpose. 2. The decision on whether to repair, replace or to rehabilitate an existing capital asset will be based on which alternative is most cost-effective, which would include life-cycle costing, and provides the best value to the City. Replacement of Capital Assets on a Regular Schedule (Fleet, Fire Trucks, and High-Tech) The City shall annually prepare a schedule for the replacement of its fleet, fire trucks, and high technology capital assets. Funding for the replacement of these assets will be accomplished through the annual budget process, within the resources available each fiscal year. A variety of funding options will be explored, including but not limited to cash on hand and lease/purchase, based upon a determination of what would be in the best interest of the City. Capital Expenditure Financing The City recognizes that there are three basic methods of financing its capital requirements: Funding from current revenues; funding from fund balance; or funding through the issuance of debt. Types of debt and guidelines for issuing debt are set forth in the Debt Policy Statements. Pay-As-You-Go Capital Improvements 1. The City will pay cash for capital improvements within the financial affordability of each fund versus issuing debt when funding capital improvements and capital purchases. This will reduce/minimize the property tax and utility rate impacts on Pearland citizens. 2. The City will seek out and use intergovernmental funding sources for capital improvements in order to leverage City funding and to minimize property and utility rate impacts. Capital Improvements/Project Reporting A summary/status report on the City’s various capital projects will be prepared quarterly and available to the City Manager and to City Council. Income statements on the City’s CIP funds will be prepared quarterly and include budget-to-actual for each project as well as list of major contracts, expense to date, and % contract completion. DEBT Establish guidelines for debt financing that will provide needed facilities, land, capital equipment and infrastructure improvements while minimizing the impact of debt payments on current and future revenues. Use of Debt Financing Debt financing, to include general obligation bonds, revenue bonds, certificates of obligation, certificates of participation, lease/purchase agreements, and other obligations permitted to be issued or incurred under Texas law, shall only be used to purchase capital assets that cannot be prudently acquired from either current revenues or fund balance and to fund infrastructure improvements and additions. Debt will not be used to fund current operating expenditures. 370 FINANCIAL POLICIES The City will pay cash for capital improvements within the financial affordability of each fund versus issuing debt when funding capital expenditures and capital improvements, which shall include, but not be limited to, sales tax, utility system revenues, developer fees, inter-local agreements, and state and federal grants. Affordability The City shall use an objective analytical approach to determine whether it can afford to issue general- purpose debt, both General Obligation and Certificates of Obligation, water/sewer debt, sales tax revenue debt, and any other financing permitted by State law. The process shall include an internal feasibility analysis for each long-term financing which analyzes the impact on current and future budgets, which would include the tax and utility rates. The process shall also include the benefits of the proposed projects. The decision on whether or not to issue new debt shall be based on the benefits of the project, current conditions of the municipal bond market, and the City’s ability to “afford” new debt. In no case will the City issue general obligation debt that will require a debt service tax rate of $1.50 per $100 assessed valuation, based on a 90% collection rate, which is the maximum tax rate permitted by State law. Types of Long-Term Debt 1. General Obligation Bonds (GO) General Obligation bonds require voter approval and are secured by a promise to levy taxes in an amount necessary to pay annual debt service. a. General Obligation bonds must be issued for projects that are in accordance with the wording in the bond proposition. 2. Certificates of Obligation Certificates of Obligation may be issued without voter approval to finance any public works project or capital improvement, as permitted by State law. It is the City’s policy to utilize Certificates of Obligation to finance public improvements in certain circumstances and only after determining the City’s ability to assume additional debt. Circumstances in which Certificates might be issued include, but are not limited to the following. a. The City may issue CO’s when there is insufficient funding on a general obligation bond-financed capital improvement. b. The City may issue CO’s when “emergency” (urgent, unanticipated) conditions require a capital improvement to be funded rapidly. c. The City may issue CO’s for projects when the City can leverage dollars from others to reduce the City’s capital cost for a community improvement. d. The City may issue CO’s for projects when there is no other adequate funding source available (ie: GO or developer funding), the project is determined to be in the best interest of the City, and where a determination is made that waiting for the next bond referendum or having a bond referendum for a small amount of money or a small number of projects is impractical and where public notice versus a voted bond referendum is deemed acceptable by the City Council. e. The City may issue CO’s if it would be more economical to issue Certificates of Obligation rather than issuing revenue bonds; and f. The City may issue CO’s for projects for which the City will be reimbursed by Developer (principal plus interest) 371 FINANCIAL POLICIES 3. Revenue Bonds Revenue bonds are generally payable from a designated source of revenue. They do not require voter approval. For the City to issue new revenue bonds, revenues, as defined in the ordinance authorizing the revenue bonds in question, shall meet the bond coverage ratio as defined in the ordinance. Annual adjustments to the City’s rate structures for Enterprise Funds will be made as necessary to maintain the coverage factor. If the City should issue CO’s for Water/Sewer Improvements, the Water/Sewer Fund will pay the annual debt service associated with the issue. Debt Structures The City shall normally issue bonds with a life not to exceed 25 years for general obligation bonds and 30 years for revenue bonds, but in no case longer than the useful life of the asset. The City shall seek level or declining debt repayment schedules and shall seek to retire 90% of the total principal outstanding within 20 years of the year of issuance. There should be no debt structures that include increasing debt service levels in subsequent years, with the first and second year of a bond payout schedule the exception or as special situations may warrant. There shall be no “balloon” bond repayment schedules, which consists of low annual payments and one large payment of the balance due at the end of the term. There shall always be at least interest paid in the first fiscal year after a bond sale and principal payments starting generally no later than the second fiscal year after the bond issue. Normally, there shall be no capitalized interest included in the debt structure except for debt issuances reimbursing developers for infrastructure or in the case in which the project will generate revenue, but it takes a couple of years to produce the revenue. Capitalized interest should normally not exceed 2 years. The City currently has a level debt service structure. As such, unless there is growth (increased valuation, increase in number of connections, etc.) or reallocation of the tax rate to debt service, there is no room for additional debt without increasing rates. The City shall seek to begin making attempts to structure future debt issuances, where affordable, to a declining structure. The City will issue debt based on a fixed rate and will limit use of variable-rate debt due to the potential volatility of such instruments. Debt Refunding The City’s financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. As a general rule, the net present value savings of a particular refunding should exceed 3.0% of the refunded maturities unless (1) a debt restructuring is necessary or (2) bond covenant revisions are necessary to facilitate the ability to provide services or to issue additional debt or (3) the refunding is combined with a new debt issuance Interest Earnings on Debt Proceeds Debt interest earnings will be limited to funding changes to the bond financed Capital Improvement Plan in compliance with the voted propositions, cost overruns on bond projects, or be applied to debt service payments on the bonds issued. Bond Elections 1. Timing of general obligation bond elections shall be determined by the inventory of current authorized, unissued bonds remaining to be sold and the Five-Year Capital Improvement Plan. 2. The total dollar amount of bond election propositions recommended to the voters should typically not exceed the City’s estimated ability to issue the bonds within a 7- year period. 3. An analysis showing how the new debt combined with current debt impacts the City’s tax rate and debt capacity will accompany every future bond issue proposal. 372 FINANCIAL POLICIES Sale Process The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated sale. The City will utilize a negotiated process when the issue is, or contains, a refinancing that is dependent on market/interest rate timing, if the interest rate environment or market/economic factors may affect the bond issue, or if the nature of the debt is unique and requires particular skills from the underwriters involved. The City shall award the bonds based on a true interest costs (TIC) basis. However, the City may award bonds based on a net interest cost (NIC) basis as long as the financial advisor agrees that the NIC basis can satisfactorily determine the lowest and best bid. Underwriting Syndicates The City’s financial advisor shall attempt to involve qualified and experienced firms, which consistently submit ideas to the City and financial advisors and actively participate in the City’s competitive sale in its negotiated underwritings. In conjunction with the City, the City’s financial advisor shall recommend the structure of underwriting syndicates, which will be optimal for the type and amount of debt being issued. Bond Ratings Full disclosure of operations and open lines of communications shall be maintained with the rating agencies. Credit ratings will be sought from one or more of the nationally recognized municipal bond rating agencies, as recommended by the City’s financial advisor. The City will continually strive to maintain or increase the City’s current bond ratings by prudently managing its funds and by reviewing and monitoring financial policies, budgets, forecasts and the financial health of the City. Covenant Compliance The City will comply with all covenants stated in the bond ordinance, including providing for annual disclosure information and providing for material event notices. Arbitrage Rebate Monitoring and Reporting Arbitrage is the interest earned on the investment of bond proceeds above the interest paid on the debt. The City will maintain a system of recordkeeping and reporting to meet the arbitrage rebate compliance requirement of the IRS regulation. The recordkeeping shall include tracking project expenditures, interest earned on the bonds, calculating rebate payments, and remitting any rebatable earnings to the federal government in a timely manner in order to preserve the tax-exempt status of the outstanding debt. Arbitrage rebate calculations will be performed annually on all debt issues and the liability recorded for any positive arbitrage. Due to the specialized nature of the calculations, this function will typically be outsourced. Lease/Purchase Agreements The City will use lease/purchase agreements for the acquisition of equipment when it is cost-effective and provides for attractive terms. All lease purchase agreements will be approved by City Council no matter the dollar amount. CASH MANAGEMENT AND INVESTMENTS To maintain the City’s cash in such a manner so as to ensure the absolute safety of principal, to meet the liquidity needs of the City, and to achieve the highest possible yield. Investment Management 373 FINANCIAL POLICIES 1. All aspects of cash/investment management shall be designed to ensure safety and integrity of the City’s financial assets. 2. Cash/Investment management activities shall be conducted in full compliance with prevailing local, state, and federal regulations. (See City’s Investment Policy and Strategy) 3. The City will utilize competitive quotes from approved broker/dealers, affording no special advantage to any individual or corporate member of the financial or investment community. 4. The City will only do business with City authorized broker/dealers and/or financial institutions as approved by Council and who have executed a written certification of their review of the City’s Investment Policy. 5. The City shall design and establish policies relating to a variety of cash/investment management issues, such as the eligibility and selection of various broker/dealers, safekeeping requirements, collateral requirements, delivery versus payment requirements, weighted average maturity requirements and other such aspects of the program, which necessitate standard setting in pursuit of appropriate prudence and enhanced protection of assets. (See City’s Investment Policy) 6. Investments of the City shall be made with the exercise of judgment and care which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment. Investment Strategy The City of Schertz maintains a consolidated portfolio in which it pools its funds for investment purposes. The City’s investment program seeks to achieve safety of principal, adequate liquidity to meet cash needs, and reasonable yields commensurate with the preservation of principal and liquidity. (See City’s Investment Strategy) Interest Income Interest earned from investments shall be distributed to the funds from which the funds were provided. Arbitrage Investments Investment on bond proceeds will be made with safety of principal and liquidity in mind, but with a competitive rate of return. If there is positive arbitrage, the rebatable earnings will be sent to the IRS, as necessary. Depository The City will select its official bank through a formal bidding process in order to provide the City with the most comprehensive, flexible, and cost-effective banking services available. The City will, at a minimum, bid depository services every five years. The City will review the financial health of the City’s depository annually to include but not be limited to earnings, assets, capital, and liquidity. Collateralization of Deposits 1. The City shall have pledged collateral held at an independent third-party institution and evidenced by a written receipt. 2. The value of the pledged collateral should be marked to market monthly and shall be at least 102 percent of par or market value of the investments, whichever is greater. 3. Substitutions of collateral shall meet the requirements of the collateral agreement. Collateral shall not be released until the replacement collateral has been received, if the release of the collateral should result in the value being under 102 percent of par value. The pledge of collateral shall comply with the City’s investment policy. 374 GLOSSARY 375 GLOSSARY A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. A short term asset (less than one year) showing the amount currently due to the City for goods and services pro An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Resources of the City that cover liability obligations. This expense is used to recognize the City's estimated amount of uncollectable revenue. A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water/sewer system improvements. The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. ACCOUNT ACCOUNTING STANDARDS ACCOUNTS PAYABLE ACCOUNTS RECEIVABLE ACCRUAL ACCOUNTING AD VALOREM TAXES ADOPTED BUDGET ASSESSED VALUE ASSET BAD DEBT EXPENSE BALANCED BUDGET BOND BUDGET CALENDAR 376 GLOSSARY Expenditures for the construction, purchase, or renovation of City facilities or property. CAPITAL IMPROVEMENTS Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. CAPITAL OUTLAY Currency on hand with the bank CASH An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. CASH BASIS Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. CERTIFICATES OF OBLIGATION A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people CHARTER The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy-making bod of the City. CITY COUNCIL Client Resource Management - a type of software for tracking dates, events, and clients. CRM Payments on debt made up of principle and interest following a set schedule. DEBT SERVICE Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. DELINQUENT TAXES A functional group of the City with related activities aimed at accomplishing a major City service or program. DEPARTMENT In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. DEPRECIATION The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. EFFECTIVE TAX RATE See Proprietary Fund.ENTERPRISE FUNDS Any payment made by the City. EXPENDITURE Any reduction in Fund Balance. EXPENSE FISCAL YEAR The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. 377 GLOSSARY Assets of a long-term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FIXED ASSETS Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. FTE A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. FUND The difference between fund assets and fund liabilities of governmental and trust funds. FUND BALANCE The difference between assets and liabilities of any fund. FUND EQUITY The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. GENERAL FUND A municipal bond backed by property taxes GENERAL OBLIGATION BONDS Department/Division objectives intended to be accomplished or begun within the coming fiscal year. GOALS Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. GOVERNMENTAL FUND Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City I&S See Debt Service Fund. INTEREST & SINKING FUND Cities which have over 5,000 in population and have adopted home rule charters. HOME RULE CITY Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments-in-lieu of taxes, or debt service. Revenues from other governments in the form of grants, entitlements, shared revenues, or payments-in-lieu of taxes. Service contracts? Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. Living Unit Equivalent, the amount of water in gallons per year that an average household would produce INTERFUND TRANSFERS INTERGOVERNMENTAL REVENUES LIABILITY LUE’S 378 GLOSSARY Acronym for "maintenance and operations". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. The basic purpose of a department/division - the reason for its existence. A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Proprietary Fund expenses related directly to the Fund's primary activity. A formal legislative enactment by City Council. A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. M&O MISSION MIXED BEVERAGE TAX MODIFIED ACCRUAL BASIS OPERATING BUDGET OPERATING EXPENSES ORDINANCE PAYMENT-IN-LIEU OF TAXES Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. A special or temporary order of the City Council. Requires less formality than an ordinance. An equity account reflecting the accumulated earnings of a proprietary fund. PROPRIETARY FUND RESOLUTION RETAINED EARNINGS Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. REVENUE BONDS SPECIAL REVENUE FUND 379 GLOSSARY The total net taxable value after exemptions of all real and personal property in the City. The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M&O) rate. The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Compulsory charges levied by a government to finance services performed for a common benefit. The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. TAX BASE TAX LEVY TAX RATE TAX ROLL TAXES TMRS TRANSMITTAL LETTER UNENCUMBERED BALANCE The payment of a fee for direct receipt of a public service by the party who benefits from the service. See Proprietary Fund. The desired optiumum state or ultimate goal of the City or Department. USER CHARGES UTILITY FUND VISION 380