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20060608 SEDC Joint MtgMinutes SCHERTZ ECONOMIC DEVELOPMENT CORPORATION And SCHERTZ ECONOMIC DEVELOPMENT COMMISSION Joint Meeting June 8, 2006 at 6 :00 p.m. Council Chamber Workshop, 1400 Schertz Parkway, Schertz, TX 78154 ECONOMIC DEVELOPMENT CORPORATION Steve White, President Mark Roberts, Director Ramon Cook, Director Robert Statzer, Director ECONOMIC DEVELOPMENT COMMISSION Robert Statzer, Chair Arnold Barrett, Commissioner Harry Richburg, Commissioner Henry Gutierrez, Commissioner THOSE ABSENT ECONOMIC DEVELOPMENT CORPORATION Johnie McDow, Director Klaus Weiswurm, Director Roy Richard, Director ECONOMIC DEVELOPMENT COMMISSION Jackie Jones, Commissioner Bob Vallance, Commissioner Abbie Brown, Commissioner Charles Mc Donald, Commissioner Klaus Weiswurm, Commissioner Marjorie Douglas, Commissioner Council Member, Jim Fowler CITY STAFF Amy Madison, Community Development Director Juan Santoya, Finance Department Erin Matlock, Recording Secretary Steve Starr, Police Chief Jonette Ellis, Marketing Specialist OTHERS PRESENT Robert Brockman Rob Stewart, Jr. (Main Glass Representative) Kevin Bisang (B &E Contractor Representative) 1. Economic Development Corporation Call to Order: President Steve White President White called the meeting to order at 6:01 p.m. 2. Introduction of Guests Economic Development Commission Minutes 06108106 Page 1 of 6 Ms. Madison introduced the following guests: Mr. Robert Brockman, longtime Schertz resident Police Chief, Mr. Steve Starr Mr. Rob Stewart Jr., Main Glass Mr. Kevin Bisang, B & E Contactors, Inc. 3. Public Comment No Comments 4. OLD BUSINESS A. Minutes of the January 26, 2006 Regular Meeting and April 27, 2006 Regular Meeting Director Cook moved to approve the minutes of the January 26, 2006 Economic Development Corporation meeting. Director Statzer seconded the motion. Motion carried. Vote unanimous. Director Statzer moved to approve the minutes of the April 27, 2006 Economic Development Corporation meeting. Director Roberts seconded the motion. Motion carried. Vote unanimous. B. Accountant Report — (Juan Santoya) Mr. Santoya stated that an amortization schedule is provided in the Schertz Economic Development Corporations monthly report. Revenues are up with a 74 percent increase in April from the previous year. May's revenues of $133,00 are up 31 percent from the previous year. Director Cook stated that he would like to know the necessary balance to maintain for the fund? Mr. Santoya stated that it is necessary to maintain enough money to pay the last principal payment of $84,000. Director Cook asked Mr. Santoya if the operating fund balance on page two of the report is a full year of payments. Mr. Santoya explained that the current budget is what was estimated and that the Y -T -D (Year to Date) is the actual, with the percent of Budget being the amount of percent actually used. Ms. Madison stated that she would be purchasing a vehicle in this fiscal budget, stating the amount has already been budgeted. Staff is still looking at several choices (Tahoe, Suburban and Yukon). C. Set next meeting: (July 27, 2006) All dates subject to change President White stated that the start time for the next meeting would be at the usual Economic Development Commission Minutes 06/08/06 Page 2 of 6 time of 11:30 a.m. D. Discuss and take appropriate action to act on a request to install bullet -proof materials in the Police Department Building, 1400 Schertz Parkway. Applicant: City of Schertz Police Department Police Chief, Steve Starr introduced his two guests Mr. Kevin Bisang and Mr. Stewart. Chief Starr discussed proposal found in their packets with directors and asked if there were any questions. President White asked Chief Starr if the tray would be in the window or wall? Chief Starr stated that his understanding was that it would be in the wall. President White asked about the level three grade of the window. Mr. Stewart stated that Safeguard Security, a new company in Schertz would be placing the bulletproof window in and that he would get that information for the board. Mr. Stewart stated this is the same glass used in banks. Chief Starr stated that he would assume that the level would be similar to the bulletproof vests that police use. Chief Starr stated that B &E would be handling the wall conversion. The total bid of $56,172.43 would cover the doors, windows and walls of all exposed areas at the police station. Director Statzer asked about the thickness of the glass and wanted to know the difference of level three glass. Mr. Stewart stated that level three is not made out of glass and that it is necessary to use the glass material to fit in the existing frames. President White asked Chief Starr if this is the actual bid as presented? Mr. Stewart stated that due to inflation the increase is 7 to 8 percent in the last three months. Mr. Stewart stated that he would like to present a true submittal to the board with samples of glass to be used. Director Statzer asked if you could freeze in the bid? Mr. Stewart stated yes as soon as you sign a contract. Director Cook asked about fading of windows? Mr. Stewart stated that as long as water is not spraying on the windows on a regular basis, you would not have a problem. Commissioner Barrett asked Mr. Stewart about the cost of inflation, stating that he is well aware of the increases on a daily basis and that some of his contractors will only give a bid ending at the end of a business day. Mr. Stewart stated that there is an energy surplus charge ranging from 18 to 20 percent. Commissioner Barrett asked if this project went out for bid? President White stated yes. Chief Starr stated that he would like to complete the bidding process as the process began in January 2006. Commissioner Gutierrez asked if this was the lowest bid? No, this was the only completed bid. The others did not follow the bidding process. Economic Development Commission Minutes 06/08/06 Page 3 of 6 President White asked for a motion to accept a formal bid with fixed pricing. Director Statzer moved to accept a formal bid with fixed numbers and samples along with a time frame to forward to the Schertz City Council. Director Roberts seconded the motion. Motion carried. Vote unanimous President White stated that he would like to have the formal bid for the next regularly scheduled meeting of the Schertz Economic Development Corporation to be held on July 27, 2006. E. Discussion and update on funding associated with a public improvement district in the City of Schertz for purposes of drainage improvements and road construction for the West Dietz Creek Watershed District. Ms. Madison gave a briefing on the public improvement district for the West Dietz Creek Watershed. Ms. Madison stated that issues have occurred with the property owners who presently use the land to farm. As addressed in previous meetings it is necessary to have 51 percent of the landowners to agree in order to proceed with the public improvement district. Ms. Madison stated that she might have to come back to the corporation for changes to her original proposal along with changing the bond to a 10 -year term. The city of Selma will still be responsible for their participation of $250,000. Ms. Madison stated that it has come to her attention that the city may be able to apply for grants from FEMA (Federal Emergency Management). Ms. Madison stated that if chosen we could receive up to 75 percent reimbursement. Ms. Madison stated that she would have the final numbers for the board at the July meeting. 5. Economic Development Commission Call to Order: Chairman Bob Statzer Chairman Statzer called the meeting to order at 6:46 p.m. 6. OLD BUSINESS A. Minutes of the April 17, 2006 Commissioner Gutierrez moved to approve the minutes of the April 17, 2006 Economic Development Commission meeting. Commission Richburg seconded the motion. Motion carried. Vote unanimous. B. Set next meeting: (August 10, 2006) Chairman Statzer stated that the next regular meeting would be held on August 10, 2006 if needed. 7. NEW BUSINESS Economic Development Commission Minutes 06/08/06 Page 4 of 6 A. Discuss and take action on a request for Tax Phase -In from Closner Equipment Co. Ms. Madison reviewed evaluation of a Tax Phase -In request by Closner Equipment Company. Stating that the company is relocating their Headquarters to Schertz from 1415 W. Poplar and Mr. Closner is in attendance at tonight's meeting. The company is planning to construct an office and warehouse service facility on eight acres. Closner is an authorized dealer for sale and support of highway construction equipment with primary operations extending from Waco to Brownsville and from Victoria to San Angelo. Using our extension table, Closner Equipment Company, Inc. would qualify for an abatement percentage of 90 percent for a period of nine (9) years and 35 percent for one year. The project meets all requirements. Commissioner Barrett stated that this is the best abatement he has seen in a long time. Commissioner Barrett moved to approve the request for a Tax Phase -In from Closner Equipment Co. and to forward to City Council. Commissioner Richburg seconded the motion. Motion carried. Vote unanimous Ms. Madison stated that she would like the Commission to join her in presenting the request to the Council. Stating that the City has two new Council Members and she would like the support of the Commission. B. Discuss and take action on date and future plans for Business Appreciation Dinner (October 13, 2006) Ms. Madison stated that she has invited businesses to participate in the planning of the Business Appreciation Dinner, stating that she would like to have a semi- formal event to be held in the evening. Plans will include entertainment and a speaker. Commissioner Barrett stated that he would like to have the event on a Saturday night, stating that having the event on a Friday evening does not allow time to go home and change for the event. 8. NEW BUSINESS (Corporation /Commission): A. Discuss implementation schedule for the Comprehensive Economic Development Strategic Plan. Ms. Madison reviewed the implementation schedule for the Comprehensive Economic Development Strategic Plan with the directors. Directors asked why the new Council Member was not present at the current meeting. Ms. Madison stated that Mr. Fowler was unable to attend due to a family Economic Development Commission Minutes 06/08/06 Page 5 of 6 emergency. Director Cook stated that former Council Member Douglas was not updating the Council on matters of the Corporation and that it is vital for both groups to work together for the implementation schedule to work. Ms. Madison agreed that communication is essential and stated that Council Member Fowler will now be the new liaison for both the Corporation and Commission. Director Cook stated that on page one, Goal Two, Strategy three Action A and B (Commuter Rail) is not a reasonable timeframe and he would like to change the timeframe to read the year 2010. Ms. Madison stated that she would change the date to read 2010. B. Discussion and appropriate action on changes in the Schertz Economic Development Commission Charter. Ms. Madison stated that the Schertz Economic Development Commission Charter is still a work in progress. President White, Mr. Richard and Mr. Statzer will work with Ms. Madison to formalize charter. 9. Executive Director's Report Ms. Madison reviewed her report with the Directors. 10. Board Member /Commissioner Items Director Cook stated that he would like to have a briefing with City Attorney on proper conduct by directors. Commissioner Richburg asked the status of Commissioner McDonald's resignation. Ms. Madison stated that she has not received the resignation of Commissioner McDonald. Commissioner Richburg stated that Commissioner McDonald had stated that Ms. Madison would draft a letter for him to sign. 11. Adjournment There being no further business, President White adjourned the meeting at 7:46 p.m. Chairman Economic Development Commission Minutes 06/08/06 Page 6 of 6 Recording Secretary