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20060427 SEDC Board Reg MtgSchertz SEDC Board Meeting Minutes 4/27/06 Page 1 of 4 Minutes SCHERTZ ECONOMIC DEVELOPMENT CORPORATION Regular Meeting April 27, 2006 at 11:30 a.m. Bob Andrews Conference Room, 1400 Schertz Parkway, Schertz, TX 78154 ECONOMIC DEVELOPMENT CORPORATION President, Steve White, Director, Ramon Cook Director, Roy Richard Director, Mark Roberts Director, Klaus Weiswurm Director, Robert A. Statzer Council Member, Carl Douglas CITY STAFF Amy Madison, Community Development Director Joyce DeBuysere, Finance Department Erin Matlock, Recording Secretary THOSE ABSENT Director, Johnie McDow OTHERS PRESENT Clarence Scheel Bernice Friesenhahn Clarence Dolle Alice Dolle Harry Richburg 1. Call to Order: President Steve White President White called the meeting to order at 11:33 a.m. 2. Introduction of Guests No guests present 3. Public Comment None 4. OLD BUSINESS A. Minutes of the 15 March 2006 Regular Meeting There is no record of approving the minutes for the January 26, 2006 regular meeting. The minutes will be added to the next agenda for approval. Director Statzer moved to approve the minutes of the March 15, 2006 Economic Development Corporation meeting. Director Richard seconded the motion. Motion carried. Vote unanimous. Schertz SEDC Board Meeting Minutes 4/27/06 Page 2 of 4 B. Accountant Report – (Joyce DeBuysere) Juan Santoya is on vacation. In his absence, Joyce DeBuysere is providing the financial report. Ms. DeBuysere stated that the Revenue and Expense Report is provided in the packet and that she would be happy to answer any questions. Ms. DeBuysere stated that the final payment of the Fire Truck is $163,000 and will be paid out this year. The last bond payment for this budget year will be paid in August for the Public Safety Building. Director Roberts stated that he would like to know where the bond payment shows in the Revenue and Expense Report? Ms. DeBuysere stated that it is listed on the first page of the report. C. Set next meeting: TBD (May 18) The next meeting date will be May 18, 2006. All meeting dates are subject to change. D. Discuss and take appropriate action to un-table PH2006-001 - a request to install bulletproof materials in the Police Department Building, 1400 Schertz Parkway. At our meeting in February/March, the Police Department requested funding for bulletproof materials for the Police Department Building. The board tabled the item and requested that a detailed estimate be prepared to include all improvements and they would agree to act on the request. Please find enclosed the quote that includes the specifics of the request. Total request for improvements to the area are $31,161.00. In addition, the request now includes bullet resistant material in the lobby area for $21,963.43, bringing the total request to $53,124.43. Director Statzer moved to untable item #D. Discuss and take appropriate action to un-table PH2006-001 – a request to install bulletproof materials in the Police Department Building, 1400 Schertz Parkway. Director Roberts seconded the motion. Motion carried. Vote unanimous. President White stated that the format for the presentation is unacceptable and the request should not proceed until the presentation is correct. Ms. Madison stated that she will take responsibility for the presentation and assured the directors that a formal presentation would be forthcoming. Director Cook stated that the contractor and a representative of the Police Department be present at the next meeting. Director Weiswurm moved to remove from agenda Item #4. D. Discuss and take appropriate action to un-table PH2006-001 – a request to install bullet- proof materials in the Police Department Building, 1400 Schertz Parkway. Director Cook seconded the motion. Motion carried. Vote unanimous. Schertz SEDC Board Meeting Minutes 4/27/06 Page 3 of 4 Directors requested that an agenda item be placed on the next agenda to approve policy and procedure for future requests. Council Member Douglas stated that the requirements should be the same as a resident applying for a permit. E. Discuss and take appropriate action to act upon a request to install bulletproof materials in the Police Department Building, 1400 Schertz Parkway. Applicant: City of Schertz Police Department Item removed from the agenda. F. Discussion and update on funding associated legal and engineering fees and guarantee of debt service for a $4 million project to create a public improvement district in the City of Schertz for purposes of drainage improvements and road construction for approximately 814.25± acres in the West Dietz Creek Watershed District. Ms. Madison reviewed the first meeting of property owners to create a public improvement district in the City. Ms. Madison stated that not all participants are happy with the public improvement district and that 51% of the property owners would have to buy off on the project to create the P.I.D. (public improvement district). Ms. Madison reviewed expenses from Ford Engineering regarding the P.I.D. creation. Stating that a total of $7,409 has currently been paid and that a new bill was received for $16,650 for a creation fee for the P.I.D. Ms. Madison stated that she would check with Ford to verify that the Corporation is not double billed for the creation fee. Ms. Madison stated that the $7,409 should be taken off of the $16,650. Director Cook stated, “Where is Selma?” Ms. Madison stated that her presentation was taken off the previous agenda and that the City of Schertz will present on the May 11, 2006 agenda. Ms. Madison stated that the City of Schertz is requesting that Selma bring to the table a total of $200,000 for their portion of the P.I.D. Director Richards stated that he was uncomfortable with the exposure the corporation would have if the property owners failed to pay. Ms. Madison stated that this is still a work in progress. 5. NEW BUSINESS: A. Discuss and take action on appointment of Committee Members to complete implementation schedule for the Comprehensive Economic Development Strategic Plan. (Madison) Schertz SEDC Board Meeting Minutes 4/27/06 Page 4 of 4 Staff requests that the corporation assign a sub-committee (2 board members) to work with the executive director on the implementation of the Strategic Plan Implementation schedule. After discussion, President White agreed to assist staff drafting changes in the strategic plan implementation schedule. B. Discussion and appropriate action on appointment of Committee Member(s) to draft changes in the Schertz Economic Development Commission Charter. Changes to the charter need to be made to incorporation the commission following our joint meeting with the commission/corporation in February. The final revisions will be brought to the board as soon as possible for action and forwarding to the City Council. Staff requests that a board member(s) be appointed for work on this important document with the executive director. After discussion, President White and Director Richard agreed to form a sub- committee to draft changes in the Schertz Economic Development Commission Charter. 6. Board Member Items Director Roberts inquired, “What is original date of meetings?” Ms. Madison stated that the original date was scheduled for the third Thursday of every month. 7. Adjournment There being no further business, President White adjourned the meeting at 12:58 p.m. __________________________ President ________________________ Director __________________________ Vice President _________________________ Director __________________________ Secretary _________________________ Director __________________________ Treasurer _________________________ Director