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Parks Advisory Board Agenda Packet 06.16.2025 MEETING AGENDA Schertz Parks and Recreation Advisory Board REGULAR SESSION June 16, 2025 COUNCIL CHAMBERS CONFERENCE ROOM 1400 SCHERTZ PKWY BLDG 4 SCHERTZ, TX 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team AGENDA Monday, JUNE 16, 2025 at 5:30 p.m. Call to Order: Hearing of Residents This time is set aside for any person who wishes to address the Parks Advisory Board. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than five (5) minutes. Discussion by the Board of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. All handouts and/or USB devices must be submitted to the Board Secretary no later than noon on the Monday preceding the meeting. Handouts will be provided to each Board Member prior to the start of the meeting by the Board Secretary. All USB devices will be vetted by City IT staff to ensure City property is protected from malware. Discussion and Action Items 1.Minutes- Consideration and/or action regarding the approval of the minutes of the March 24, 2025 regular meeting. 2.Recognition of Outgoing Board Members (L. Shrum) 3.Discussion and/or action on a Letter of Support for the City of Schertz application for the Schertz Parks and Recreation Advisory Board Agenda June 16, 2025 Page 1 3.Discussion and/or action on a Letter of Support for the City of Schertz application for the TxDOT Transportation Alternatives (TA Fund) Project Call for the Great Northern Trail to Schwab Road Infrastructure Project. (L. Shrum) 4.Pre-Budget Discussion/Project Feedback (L. Shrum) 5.Discussion and/or Action on the Public Facility License Agreement with the Schertz Youth Soccer Alliance (SYSA). (L. Shrum) Requests and Announcements Requests by Advisory Board Chairman and Board members for items to be placed on future agendas. Announcements by Advisory Board Chairman and members City and community events attended and to be attended Recognition of actions by community volunteers Announcements by City Staff Park & Recreation Month Proclamation at City Council Meeting on July 15, 2025 at 6:00 pm See attached flyers and event schedules Parks Tour in September Board Discussion Calendar January Regular Business March Public Facility License Agreements Financial Statement Review May Pre-Budget Discussion/Project Feedback July Parks & Recreation Month September Regular Business November Approved FY Budget Review/Project Review Adjournment CERTIFICATION I, SAMANTHA PINELLO, PARKS AND RECREATION ADVISORY BOARD SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE _12TH___ DAY OF _JUNE____ 2025 AT __4:00__ P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Samantha Pinello Schertz Parks & Recreation Advisory Board Secretary Schertz Parks and Recreation Advisory Board Agenda June 16, 2025 Page 2 I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE BOARD WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2025. TITLE: ______________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. Schertz Parks and Recreation Advisory Board Agenda June 16, 2025 Page 3 Parks & Rec Advisory Board Meeting 6/16/25 SCHERTZ PARKS & RECREATION RECOGNITION OF OUTGOING BOARD MEMBERS Johnie McDow Founding Parks Board Member 15 Years on Parks Board 31 Years volunteering with BVYA Jubilee Grand Marshal 2025 Thank You Johnie! Brad Snow 4 Years on Parks Board Volunteer with BVYA Jubilee Parade Judge Scout Liaison Floy Simmons 16 Years on Parks Board Committee of Committees DISCUSSION AND/OR ACTION ON A LETTER OF SUPPORT PRE-BUDGET DISCUSSION & PROJECT FEEDBACK Continuing Projects FY 23-24: Dry Comal Creek Nature Park Fence Great Northern Trail limestone Signs Ashley Park restroom doors, tree planting Civic Center, Community/North Center building assessments Senior Center Garden & Memorial Tree Wall GNT – Riata Section Safety Surfacing - Ashley Park, Community Playscape, Heritage Oaks Park, Wendy Swan, Pickrell Explore opportunities with Library to co-program community centers FY 25-26 General Fund Project Priorities FY 24-25: Together We Play Hometown Harvest Farmer’s Market & Power Wheels Derby Safety Surfacing - The Park at Woodland Oaks, Soccer Complex, Rhine Valley, Cypress Point Park Schertz Soccer Complex Repairs Hal Baldwin Municipal Complex Restroom Renovation Demolition of Donated Home on FM 1518 Site Amenities Installation Schertz Soccer Complex Irrigation Storage & Well Drilling – construction estimated to start July Veterans Memorial Plaza Space Force Addition – construction estimated to start late July FY 25-26: Permanent Holiday Lighting at Hal Baldwin Municipal Complex Thulemeyer Lights & Poles Pond stocking at Hilltop and Heritage Oaks Park Dog parks GNT – Riata Capital Improvement Program FY 23-33 Schertz Soccer Complex Lighting Project Great Northern Trail Schertz Soccer Complex Irrigation Storage & Well Hilltop Park Development Community Circle Park Development West Dietz Creek Trail Aquatic Center Renovations Thulemeyer Park Renovation Dry Comal Creek Nature Park Development Unnamed Park Development (Parklands) Crescent Bend Nature Park Phase II Unnamed Park Development (Hallie’s Cove) Schaefer Road Sports Complex Soccer Complex Addition North Schertz Sports Complex South Cibolo Creek Park (CCMA) Cibolo Creek Trail Woman Hollering Creek Trail Unnamed Park Development (Graytown) Unnamed Park Development (Live Oak Hills) East Dietz Creek Trail Pickrell Pool Renovation Pickrell Park Renovation North Recreation Center South Recreation Center DISCUSSION AND/OR ACTION ON THE PUBLIC FACILITY LICENSE AGREEMENT WITH SYSA History of Public Facility License Agreements History of Public Facility License Agreements •Small town Schertz, grassroots community-based organizations like BVYA (1974) •Small staff; no expertise in Recreation or Athletics •City is growing and becoming more sophisticated in our efforts; standards are increasing •Added staff capacity in Recreation Division •Auditing Facility License Agreements •Identified some issues through that process Schertz Soccer Complex Operations Proposal History of Public Facility License Agreements •Small town Schertz, grassroots community-based organizations like BVYA (1974) •Small staff; no expertise in Recreation or Athletics •City is growing and becoming more sophisticated in our efforts; standards are increasing •Added staff capacity in Recreation Division •Auditing Facility License Agreements •Identified some issues through that process Renewed Public Facility License Agreement with SYSA in 2015 SAYSAT Exits, YMCA Joins Renovation in 2013 Complex Purchased in 2008 HISTORY Public Facility License Agreement with SYSA in 2009 Included SAYSAT, GRAYSA, and Lions FC Parks Department was just 4 Parks Workers who Mowed No Recreation Team or Rental Software CONCERNS Operations •Building Maintenance •Turf Management •Irrigation Management Administrative •Financial Sustainability •Legal & Compliance Issues •Best Management Practices Organization Structure •Disjointed organization of competitors •Inequitable Access THIS IS THE RIGHT TIME TO ADJUST Investments to Facility Enhanced Facility Maintenance and Oversight More Equitable Access Increased Capacity and Programming STAFF RECOMMENDATIONS City Operations – Neutral Party •City staff (Athletic Coordinator) manages field utilization •Competitively bid out field maintenance operations •Competitively bid out concessionaire operations •Move to a Recognized Sports Association (RSA) for priority space •RSA’s coordinate with Athletics Coordinator for field use •Soccer associations continue to manage their programs TRANSITION BENEFITS •Continued investment in the facility to meet resident standards •Fair and transparent access for all users •Additional capacity for City-led recreational programs and events •Streamlined operations through technology •Eliminated duplication- insurance, schedule, website •Relationship between City and local leagues remains BUDGET FEE STRUCTURE Proposed Hourly Pricing *Games* Full $70/hr Half $35/hr 4v4 $10/hr Current Per Game Pricing *Games* Full $105/game Half $52.50/game 4v4 $15/game Proposed Hourly Pricing *Weekday Practices* Full $35/hr Half $17.50/hr Current SYSA Pricing *Games* (42.4% Discount) Full $60.50/game Half $30.25/game 4v4 $13.75/game Current SYSA Pricing *Practices* (100% Discount) Full $0/hr Half $0/hr 4v4 $0/hr Current Hourly Pricing *Practice* Full N/A Half N/A 4v4 N/A DISCUSSION DISCUSSION CONTINUED 7.28.25 Program Residency Residency Rates Players # of Residents % of Residents GRAYSA (Rec)980 270 27.6% GRAYSA (Arsenal)339 60 17.7% Lions FC*420 79 18.8% *Only data verified by City GIS data FIELD UTILIZATION FIELD UTILIZATION FIELD UTILIZATION DECISIONS TO DISCUSS Investments to Facility Enhanced Facility Maintenance and Oversight More Equitable Access Increased Capacity and Programming WILL THE CURRENT ALLIANCE BE ABLE TO PERFORM THE FOLLOWING OBJECTIVES? IS THERE A CONSENSUS TO DISSOLVE THE ALLIANCE AND RECOMMEND CANCELLING THE AGREEMENT? STAFF RECOMMENDATIONS City Operations – Neutral Party •City staff (Athletic Coordinator) manages field utilization •Competitively bid out field maintenance operations •Competitively bid out concessionaire operations •Move to a Recognized Sports Association (RSA) for priority space •RSA’s coordinate with Athletics Coordinator for field use •Soccer associations continue to manage their programs •Staff proposes a fee structure where everyone pays STAFF RECOMMENDATIONS What entails a Recognized Sports Association? •Former SYSA member OR: •To be recognized as a RSA, the organization must be a former Schertz Youth Soccer Alliance Member OR: •Must be a non-profit youth sports organization (preferred with 501c3 status) serving Schertz youth. •Must have a minimum of 50% of the organization’s players be Schertz residents. •Should have completed an application requesting RSA status. •If there is more than one RSA asking for the same field space and time, the following criteria will be used to determine which organization will receive field space first. •Recreational teams receive first priority in the scheduling process. •Number of Schertz youths served. •Previous relationship with the City and if the organization is in good standing with the City. •Review of the organization’s mission and goals to determine ways in which it will contribute to furthering the mission and goals of the City. •The quality of the organization and the benefits to the youths of Schertz that it serves. DISCUSSION AND/OR ACTION CITY COUNCIL WORKSHOP ITEM AUGUST 1 CURRENT SYSA BOARD MEMBERS ARE NOT OPPOSED TO DISBANDING OF ALLIANCE IS THERE A RECOMMENDATION FROM PARKS BOARD? RECOMMENDATION FROM PARKS & RECREATION ADVISORY BOARD MOTION TO DISSOLVE SYSA ALLIANCE AND AGREEMENT 5 AYES 1 NAY MOTION TO RECOMMEND CITY OPERATIONS OF SOCCER COMPLEX AND HIRE ATHLETIC COORDINATOR PLUS ADDITIONAL STAFF MEMBERS TO SUPPORT THE ROLE 4 AYES 2 NAY FEEDBACK FROM PARKS & RECREATION ADVISORY BOARD •GRAYSA Proposal to Operate •Concerns about equity and priority use and how GRAYSA would prioritize field use •Concerns about contracts with GRAYSA Board members/staff spouses •Concerns about the ability to maintain the facility to the standards the city is expecting •Acknowledged that GRAYSA knows soccer; city staff knows maintenance, irrigation, turf management •Board liked the idea of the city Athletic Coordinator being the neutral party and have the RSA’s coordinate with Athletics Coordinator for field use •Soccer associations continue to manage their programs •Concerns about financial sustainability – GRAYSA wants to phase in paying for utility costs of complex •Staff proposes a fee structure where everyone pays – we did not get major feedback on this issues and may need to review again. The focus was on City Operations – Neutral Party vs GRAYSA proposal to operate