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04-27-2021 Agenda with Backup       MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL April 27, 2021                                   HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team    AGENDA TUESDAY, APRIL 27, 2021 at 6:00 p.m. City Council will hold its regularly scheduled meeting at 6:00 p.m., Tuesday, April 27, 2021, at the City Council Chambers. In lieu of attending the meeting in person, residents will have the opportunity to watch the meeting via live stream on the City’s YouTube Channel.        Call to Order   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro-Tem Whittaker)   Employee Recognition  20 Year Service Pin Presentation to Sylvia DeLeon. (M. Browne)   Presentations  Green Valley Special Utility District Winter Storm Event update. (Jill Bennett - Board President - Pat Allen - General Manager)   City Events and Announcements  April 27, 2021  City Council Agenda                                Page 1     City Events and Announcements  Announcements of upcoming City Events (B. James/C. Kelm/S. Gonzalez) Announcements and recognitions by the City Manager (M. Browne) Announcements and recognitions by the Mayor (R. Gutierrez)   Hearing of Residents Residents who choose to watch the meeting via live stream, but who would like to participate in Residents to be Heard, should email their comments to City Secretary, Brenda Dennis, at bdennis@schertz.com by 5:00 p.m. on Monday, April 26, 2021, SO THAT THE CITY SECRETARY MAY READ THE PUBLIC COMMENTS INTO THE RECORD UNDER THE HEARING OF RESIDENTS .  In the body of the email please include your name, your address, phone number, agenda item # if applicable or subject of discussion, and your comments. This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes – Consideration and/or action regarding the approval of the minutes of the Joint and Regular City Council meeting of April 13, 2021. (B. Dennis/S. Edmondson)   2.Resolution No. 21-R-36 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing additional expenditures with Bound Tree Medical totaling no more than $175,000 and with Henry Schein, Inc. totaling no more than $100,000 for medical supplies and other matters in connection therewith. (M. Brown/C. Kelm/J. Mabbitt)   Discussion and Action Items   3.Ordinance No. 21-T-16 - Consideration and/or action approving an Ordinance by the City April 27, 2021  City Council Agenda                                Page 2     3.Ordinance No. 21-T-16 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2020-2021 Budget to provide funding for an amendment to the 2017 Roadway Impact Fee Program, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First reading (B. James/K. Woodlee)   4.Ordinance No. 21-T-18 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2020-2021 Budget to provide funding for professional services related to the relocation of water and wastewater utilities along FM 1518 between FM 78 and IH 10, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First reading (B. James/K. Woodlee/E. Schulze)   5.Ordinance No. 21-T-17 - Consideration and/or action approving an ordinance by the City Council of the City of Schertz, Texas authorizing a budget adjustment to the FY 2020-21 Budget for electricity usage fees related to the Winter Storm, repealing all ordinances in conflict with this ordinance; and providing an effective date. (M. Browne/B. James/J. Walters) First Reading   Roll Call Vote Confirmation   Workshop   6.Discussion on the future of the Schertz Sweetheart Program. (B. James/L. Shrum)   Information Item: Available in City Council Packets - NO DISCUSSION TO OCCUR     7.COVID-19 UPDATE - Bi-Weekly COVID-19 Update.(C. Kelm/ K.Long/S.Hall)   Requests and Announcements  Announcements by the City Manager. Requests by Mayor and Councilmembers for updates or information from staff.     Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda.   Announcements by Mayor and Councilmembers    City and community events attended and to be attended City Council Committee and Liaison Assignments (see assignments below) Continuing education events attended and to be attended Recognition of actions by City employees Recognition of actions by community volunteers   April 27, 2021  City Council Agenda                                Page 3     Adjournment   CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 23rd DAY OF APRIL 2021 AT 3:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.    BRENDA DENNIS    I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2021. TITLE: ______________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.    COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS     Mayor Gutierrez Audit Committee Investment Advisory Committee Main Street Committee Councilmember Scagliola – Place 5 Cibolo Valley Local Government Corporation - Alternate Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz-Seguin Local Government Corporation Councilmember Davis– Place 1 Interview Committee for Boards and Commissions Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board    Councilmember Scott – Place 2 Interview Committee for Boards and Commissions Schertz Animal Services Advisory Commission    April 27, 2021  City Council Agenda                                Page 4     Councilmember Whittaker – Place 3 Audit Committee TIRZ II Board    Councilmember Dahle – Place 4 Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board Councilmember Heyward – Place 6 Audit Committee Investment Advisory Committee Main Street Committee Councilmember Brown – Place 7 Main Street Committee Schertz-Seguin Local Government Corporation - Alternate      April 27, 2021  City Council Agenda                                Page 5     Agenda No. 1.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:City Secretary Subject: Minutes – Consideration and/or action regarding the approval of the minutes of the Joint and Regular City Council meeting of April 13, 2021. (B. Dennis/S. Edmondson) BACKGROUND The City Council held a Joint and Regular City Council meeting on April 13, 2021. RECOMMENDATION Recommend Approval.  Attachments 04-13-2021 draft minutes  D R A F T MINUTES REGULAR MEETING April 13, 2021 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on April 13, 2021, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Mayor Pro-Tem Jill Whittaker; Councilmember Mark Davis; Councilmember Rosemary Scott; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward; Councilmember Tim Brown City Staff:City Manager Dr. Mark Browne; Assistant City Manager Brian James; Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez; Deputy City Secretary Sheila Edmondson; Director of Planning & Community Development Lesa Wood; Senior Planner Emily Delgado; Senior Planner Nick Koplyay; Planner Megan Harrison; Planner James May Attendees:Glen Outaw Chair P&Z Commission, Ernest Evans Vice Chair P&Z Commission, Gordon Ray P&Z Commissioner, Earl Platt P&Z Commissioner, Ken Greenwald P&Z Commissioner, Richard Braud P&Z Commissioner, Ricky Haynes P&Z Commissioner, Jimmy Odom P&Z Commissioner, Judy Goldick P&Z Commissioner            Call to Order Mayor Gutierrez called the Special Joint meeting to order at 5:30 p.m, followed by Planning & Zoning Chair Outlaw calling their Special Joint meeting to order.   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Davis) Mayor Gutierrez recognized Councilmember Davis who provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. 1 Mayor Gutierrez turned the meeting over to Planning and Zoning Commission Chair Glen Outlaw.   Hearing of Residents Chair Outlaw recognized the following who spoke: Maggie Titterington, 1730 Schertz Parkway, who spoke regarding the Tree Mitigation Ordinance as well as showed a video from Pastor Zak White with Revolution Church regarding same subject and the need for change and flexibility in the ordinance and the burden on the landowner with a heavily wooded lot. Ms. Titterington extended kudos to several Councilmembers and Mr. James who assisted in walking her through the process and is looking forward to further discussions on proposed changes and options. David Gleeson, 7000 Preston Shire Lane Dallas, owner partner of 1.7 acres west side of FM 3009 and Wiederstein who also addressed concerns on the Tree Mitigation Ordinance as the acreage is a virtual forest of trees and the cost of mitigation and design around the trees present problems.   Workshop discussion: Comprehensive Plan Update Process Major Policy Issues Unified Development Code Update Goal Process Quick Victory Amendments Chair Outlaw recognized Mr. Nick Koplyay Senior Planner who provided the following information: The purpose of this joint workshop is to align City Council, City Staff and Planning and Zoning Commission (P&Z) on different policy values before we move forward with the Comprehensive Plan (Comp Plan) and Unified Development Code (UDC) updates and want to make sure after tonight moving forward, everyone was on same page. Workshop Goals: Articulate the City’s Position: • Allowing Smaller Residential lot sizes • Responding to changed conditions in Southern Schertz. • Increasing flexibility in regard to development regulations while maintaining quality development • Approaching the Comp Plan and the UDC Update Allowing Smaller Residential Lot Sizes: 2 Allowing Smaller Residential Lot Sizes: • The smallest single-family detached lot size currently allowed by the UDC is 8400 sq ft. (70’x120’) • Used Planned Development District (PDD) to allow a variety of lot sizes • Median new home price withing SCUCISD in Schertz is $310,800 • This highlights the issue of affordability and diversity in housing City Council and Planning and Zoning Commission discussed numerous topics: The issue of small lots with large homes, the PDD’s putting small lots in their developments that are below the 8400 sq ft minimum and wanting to have different size lots spread out in developments to alleviate the ‘cookie cutter’ style neighborhoods. PDD’s can have small lots in their designs and the lot size would not be an issue, if the home built on it was proportionate to the size lot. There are several areas in Schertz that have smaller lots with smaller homes are built on them, that do not appear or feel small. Setbacks were also discussed. Schertz has many setbacks depending on when development was built. Some of the new PDD’s ask for 5ft setbacks depending on the lot and house being built. The fire department has always supported the 10 ft setback for fire safety issues. The 10 ft setback will help neighborhoods feel less dense and is a good thing for Schertz. The discussion and definitions of congestion vs. density brought out varying ideas on how we can alleviate congestion and have some areas of planned density. Adding townhomes, condos and garden homes can increase density without a lot of congestion if planned properly. Congestion can be addressed by having developers address parking, street widths and layout designs. Having cars being parked on the streets makes it very congested in some neighborhoods. Some of our current streets are not wide enough to have a pick-up truck parked on both sides of the street and have enough room for vehicles drive down the road without pulling over and letting traffic through. On these narrow streets, firetrucks cannot turn around once they are finished with the emergency call. They have to back out of the streets where the emergency call was in order to return to their stations. Discussion included having the newly proposed developments put in wider streets to accommodate parking and allow emergency vehicles able to travel up and down without issues. Other ideas concerning cars parking on streets are extended driveways, adding additional garages to homes and carports. Many opposed the R6/R7 size lots, but by having PDD’s limit smaller lots (percentage of total lots) they can be part of the proposed development with mixed lot sizes and add the diversity and affordability Schertz is looking for. On the other side, areas with large lots, 1-10 acre lots would be a good blend and with good conversation find positive solutions. 3 The City of Schertz has a wonderful charm and character and is a destination city to live in. Both Council and P&Z want to keep the standards high, offering quality homes at affordable costs. Currently, the market is booming and there are not a lot of homes in the $250,000 price range. The median home price in the SCUCISD area is $318,000. The hope is that folks who are working in the city could afford to live here is a big challenge. The demand for housing outweighs the homes available. Developers want to cash in on the market and want to put in as many homes in a development as possible. We need to make sure the developments that are being built, meet the high standards that make Schertz a desirable area to live in. Ideas of researching affordable good quality building materials was brought up. Newer building material options can help make homes more affordable, without compromising building standards. By updating the Comp plan and UDC to have some built in flexibility, we can meet those standards and work to keep Schertz a premier place to live in. Planning and Zoning Commission felt with the written rules in the Comp Plan and UDC, are not aligning with the feelings of the current council. Current council did not write these rules, but things change, and P&Z are stuck trying to enforce the rules when opinions and feelings have changed. Planning and Zoning Commissions is looking for guidance and more insight of what council wants moving forward. One of the biggest areas of challenge is with commercial properties and our current Landscaping Area and Tree Planting requirements. Our ordinances are not simple to read. Staff would like to make some modifications to maintain that standard and quality, build in an ‘ease of use’ and make it a ‘win-win’ for everyone. Make standards the same in the Comp Plan and UDC, build in some flexibility. We can propose some of the tree planting requirements and some of the landscape issues without reducing standards with developers. The Tree Mitigation staff would like to work with P&Z concerning the heavily wooded lots that landowners want to develop. With the current fee schedule developing those lots can be extremely expensive. Ideas of possibly having a cap on fees was mentioned. Planning and Zoning Commisison and Staff want the developers to meet the high standards Schertz has, but at the same time understand with the current fee schedule, costs can be very expensive. Let staff work with P&Z and fix the easy topics, get those updated and with the more difficult topics, put them aside for the UDC update. City Council, City Staff and Planning and Zoning want to address and rework these issues by finding a better balance while not giving up quality. Trees add value to the community and there are some trees in this area that are as old as Texas. Staff will work to find a solution and compromise for landowners with heavily wooded areas and landowners with barren lots. Mayor Gutierrez and Council thanked Planning and Zoning for all their hard work and dedication. 4 Chairman Outlaw and Planning and Zoning Commissioners thanked City Council and staff for hosting this joint workshop and look forward to working together again.   Adjournment   Chair Outlaw adjourned Special Meeting at 7:30 p.m. followed by Mayor Gutierrez. Mayor Gutierrez requested a five-minute recess before calling the regular Council meeting to order.   Call to Order   Mayor Gutierrez called the Regular meeting to order at 7:40 p.m. Mayor Gutierrez stated that students who are participating in the Hal Baldwin Scholarship and are present to sign in on the sheet in the back. UPDATE: Due to COVID-19, students are encouraged to watch a City Council meeting on the City’s YouTube channel: For more information, contact Sarah Gonzalez by email at sgonzalez@schertz.com.   Proclamations Mayor Gutierrez read and presented the following proclamations: Proclamation recognizing Parental Alienation Awareness Day. (Mayor/Robert Untz) Proclamation recognizing National Public Safety Tele-Communicators Week. (Mayor/K. Kallies) Proclamation recognizing Child Abuse Prevention Month. (Mayor/C. Williams) Proclamation recognizing National Crime Victims Rights Week. (Mayor/C. Williams) Presentations Presentation regarding the newly designed Schertz.com Website. (M. Browne/S. Gonzales/L. Klepper/D. Christensen) Mayor Gutierrez recognized Public Affairs Director Linda Klepper, Communications Manager Devan Christensen and Librarian Natalie Shults who provided an overview of the newly designed Schertz website and the design process. Those that participated in the new design process were Linda Klepper, 5 Devan Christensen, Madison Porras with the Public Affairs Department, Natalie Shults with the Library, and Tony McFalls with GIS.   City Events and Announcements Announcements of upcoming City Events (B. James/C. Kelm/S. Gonzalez) Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who provided the following: Saturday, April 17, July 17 & September 17 edZoocation in the Park - Crescent Bend Park - 10:00 a.m. Learn about Texas Horned lizards and their food sources Sundays, April 18th through May 23rd Last Call for the Adult Kickball League registration (ages 21 years and older) sponsored by the Schertz Parks & Rec Social League Games will be played Sunday evenings from 6-10 PM, April 18th through May 23rd at Thulemeyer Park Register online at Schertz.com or call the Parks Department at 210-619-1850 for more information. Registration includes a team t-shirt! Tuesday, April 27th Next regular scheduled Council meeting Announcements and recognitions by the City Manager (M. Browne) Dr. Browne stated that Amazon has announced three new Delivery Stations in the area, and Schertz has been designated as one of those new Delivery Stations, it will be located on Schwab Road. Location to open early 2022. Dr. Browne thanked EDC Exectuive Director Adrain Perez and his team. Dr. Browne also thanked the Planning and Development Team as well as the Engineering team getting this accomplished. Kudos to all. Announcements and recognitions by the Mayor (R. Gutierrez) No announcements.   Hearing of Residents Mayor Gutierrez recognized the following: Ms. Maggie Titterington, 1730 Schertz Parkway, (The Chamber) April 20th, Chamber Luncheon - Impacting your Business Through Top Digital Trends for2021 - EVO Entertainment - 11:30 6 Lastly, Ms. Titterington read a letter of congratulations to the City of Schertz and the success regarding the COVID-19 Shot Clinics being sponsored. The letter thanked Fire Chief Kade Long, Emergency Management Coordinator Summar Hall and all the volunteers who made this happen. Ms. Titterington also thanked the City and all the volunteers. Mr. Emilio Silvas, 9939 Meadowlark who came forward asking for support as he is running for Place 7 for the Judson Independent School District, School Board.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Gutierrez read the following into record:   1.Minutes – Consideration and/or action regarding the approval of the minutes of the meeting of Special Workshop meeting of April 2, 2021 and minutes of the Regular meeting of April 6, 2021. (B. Dennis)      2.Resolution No. 21-R-29 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for Fiscal Year 2021/2022. (C. Kelm/J. Mabbitt)      3.Ordinance No. 21-S-12 - Consideration and/or action on a request for a Specific Use Permit to allow Mini-Warehouse / Public Storage on approximately 25 acres of land generally located north-east of the intersection of FM 3009 and FM 78, also known as 200 FM 3009, also known as Guadalupe County Property Identification Numbers 153960, 164035, 67453, City of Schertz, Guadalupe County, Texas. (B. James/L. Wood/E. Delgado) Final Reading      4.Ordinance No. 21-S-11 - Consideration and/or action on a request to rezone approximately 25 acres of land from General Business District (GB) and General Business II District (GB-2) to General Business II District (GB-2), generally located north-east of the intersection of FM 3009 and FM 78, also known as 200 FM 3009, also known as Guadalupe County Property Identification Numbers 153960, 164035, 67453, City of Schertz, Guadalupe County, Texas. (B. James/L. Wood/E. Delgado) Final Reading      5.Resolution No. 21-R-32- Consideration and/or action approving a Resolution    7 5.Resolution No. 21-R-32- Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing and approving a service contract with Saeco Electric Company for on-call traffic lighting maintenance, repair, and other related matters. (C.Kelm/S. Williams/D. Letbetter) Mayor Gutierrez asked Council if there were any items they wished to be removed for separate action. No items were removed.       Moved by Councilmember Allison Heyward, seconded by Councilmember Mark Davis to approve consent agenda items 1 through 5.  AYE: Mayor Pro-Tem Jill Whittaker, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   Discussion and Action Items   6.Resolution 21-R-33 - Consideration and/or action approving a Resolution authorizing an amendment to the Professional Services Contract with Kimley-Horn Associates, Inc. for the 2020 SPAM Resurfacing Project to add scope and fees to address concerns discovered during the design process and add the Lindbergh Avenue reconstruction and storm drain extension to the project. (B. James/J. Nowak) Mayor Gutierrez recognized City Engineer Kathy Woodlee who introduced this item answering questions from Council.       Moved by Councilmember David Scagliola, seconded by Councilmember Allison Heyward to approve Resolution No. 21-R-33.  AYE: Mayor Pro-Tem Jill Whittaker, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   7.Resolution No. 21-R-34 - Consideration and/or action approving a resolution by the City of Schertz, Texas, authorizing a submission to the Office of Congressman Vicente Gonzalez to seek funding under the Fiscal Year 2022 Community Project Funding for the Corbett Ground Storage Tank. (C. Kelm/S. Williams/S. McClelland)    8 Mayor Gutierrez recognized Assostamt Public Works Director Scott McClelland who introduced this item addressing questions from Council.    Moved by Mayor Pro-Tem Jill Whittaker, seconded by Councilmember Tim Brown to approve Resolution No. 21-R-31.  AYE: Mayor Pro-Tem Jill Whittaker, Councilmember Mark Davis, Councilmember Rosemary Scott, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   Roll Call Vote Confirmation Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for agenda items 1 through 7.   Information available in City Council Packets - NO DISCUSSION TO OCCUR Mayor Gutierrez mentioned that agenda items 8 & 9 are informational only items and were provided in their packets as well as can be found online.   8.Monthly update - on major projects in progress/CIP. (B. James/K. Woodlee)     9.COVID-19 UPDATE - Bi-Weekly COVID-19 Update.(C. Kelm/ K.Long/S.Hall)      Requests and Announcements Announcements by the City Manager. City Manager Dr. Browne stated that he received two emails from CPS tonight that our friends from ERCOT are requesting conservation across the state entitled "First Level Energy alert." They are looking for conservation, there's been various factors in the weather today, higher than forecasted temperatures, lower plant capacity due to maintenance, overcast skies impacting solar output and wind power was lower than expected. They are not expecting rolling outages, he is just passing the message along. Requests by Mayor and Councilmembers for updates or information from staff. None at this time. 9 Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. No items requested. Announcements by Mayor and Councilmembers City and community events attended and to be attended City Council Committee and Liaison Assignments (see assignments below) Continuing education events attended and to be attended Recognition of actions by City employees Recognition of actions by community volunteers Mayor Gutierrez recognized the following: Mayor Pro Tem Whittaker attended the following: Citizens Police Academy COVID-19 Vaccine Clinics Movin On Main Event Councilmember Scott attended the following: Movin On Main Event Councimember Dahle attended the following: Movin On Main Event Councimember Scagliola attended the following: Movin On Main Event COVID-19 Vaccine Clinics Councimember Heyward attended the following: Virtua Legislative Update Movin On Main Event Guadalupe County Committee Collation Councilmember Brown attended the following: Movin On Main Event   Adjournment Mayor Gutierrez adjourned the meeting at 8:45 p.m.   _______________________________ 10 _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Brenda Dennis, City Secretary 11 Agenda No. 2.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:Emergency Medical Services Subject:Resolution No. 21-R-36 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing additional expenditures with Bound Tree Medical totaling no more than $175,000 and with Henry Schein, Inc. totaling no more than $100,000 for medical supplies and other matters in connection therewith. (M. Brown/C. Kelm/J. Mabbitt) BACKGROUND In February 2018, City Council approved Resolution 18-R-03 approving a contract with Bound Tree Medical and Henry Schein, Inc. for the purchase of medical supplies totaling no more than $150,000 and $75,000 respectively.  Because of the pandemic and with the increase in COVID type calls, we were approved by the Federal Government to purchase certain medical supplies reimbursed by the Cares Act.   To date our expenses with Henry Schein is $66,343 and with Bound Tree Medical is $95,377; however, with the demands on resources created by our response to COVID, EMS anticipate exceeded the current NTE amounts through the end of the fiscal year. Because of these increases, staff recommends increasing the Not to Exceed (NTE) limits by $25,000 for each vendor.     GOAL To increase the spending limits of the existing contractes to continue purchasing needed medical supplies.  COMMUNITY BENEFIT These medical supplies will be used on EMS calls.   SUMMARY OF RECOMMENDED ACTION Approval of Resolution 21-R-36 authorizing additional expenditures with Bound Tree Medical totaling no more than $175,000 and with Henry Schein, Inc. totaling no more than $100,000 for medical supplies.  FISCAL IMPACT There will be no fiscal impact and no increase to the EMS medical supply budget since these medical supplies purchased were reimbursed through the CARES Act. RECOMMENDATION Staff recommends approval of Resolution No. 21-R-36 Attachments PDF Res 21-R-36  50234811.1 RESOLUTION NO. 21-R-36 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING ADDITIONAL EXPENDITURES WITH BOUND TREE MEDICAL TOTALING NO MORE THAN $175,000 AND WITH HENRY SCHEIN INC. TOTALING NO MORE THAN $100,000 FOR MEDICAL SUPPLIES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz EMS provides ambulance services to the City of Schertz and other surrounding communities; and WHEREAS, the City of Schertz EMS has entered into agreements for medical supplies with Bound Tree Medical and Henry Schein, Inc.; and WHEREAS, the City of Schertz EMS has determined that additional medical supplies need to be purchased. THAT: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes additional expenditures with Bound Tree Medical, for an annual amount not to exceed $175,000 for medical supplies. Section 2. The City Council hereby authorizes additional expenditures with Henry Schein, Inc, for an annual amount not to exceed $100,000 for medical supplies. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereb y made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereb y repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 5. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. 50234811.1 Section 6. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 8. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 27th day of April 2021. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Agenda No. 3.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:Engineering Subject:Ordinance No. 21-T-16 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2020-2021 Budget to provide funding for an amendment to the 2017 Roadway Impact Fee Program, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First reading (B. James/K. Woodlee) BACKGROUND The City of Schertz adopted the 2017 Roadway Impact Fee Program (Program) by Ordinance 18-M-13 establishing the collection and use of Roadway Capital Recovery Fees.  The program includes the division of the City into four service areas in which fees are collected from new development, accumulated in accounts assigned to each respective area, and made available for use to fund roadway projects identified in the adopted Capital Improvement Plan.  Chapter 395 of the Texas Local Government Code stipulates that the established service areas be limited to the area within the corporate boundaries of the political subdivision.  In order to expand the areas subject to the program to include area annexed into the City Limits since adoption of the Capital Recovery Fee Ordinance, the Program must be amended. Amending the Program to incorporate the newly annexed areas includes data collection, update of impact fee databases, calculation of updated cost per service area unit, technical documentation, and statutorily required Capital Improvement Advisory Committee (CIAC) meeting(s) and public hearings.  It is proposed that the City contract with Freese and Nichols, Inc., the firm that prepared the original program for the City, to assist with the process.  Additional expenses are also expected such as public notification and meeting expenses. In order to expend funds for the program amendment, an adjustment to the fiscal year 2020-2021 is needed.  GOAL Approval of budget adjustment to fund an amendment to the Roadway Impact Fee Program. COMMUNITY BENEFIT Maintenance of the Roadway Impact Fee Program to include all areas within the City Limits as it changes ensures that all new development within the City contributes fairly to the expense of expansion of the transportation network. SUMMARY OF RECOMMENDED ACTION Approval of Ordinance 21-T-16 approving the budget adjustment. FISCAL IMPACT This ordinance will allocate $20,000 for expenses related to an amendment to the City's Roadway This ordinance will allocate $20,000 for expenses related to an amendment to the City's Roadway Impact Fee Program.  The funding and expenses will be equally distributed among the four roadway service areas ($5,000 allocated from each).  As of March 31, 2021, the fund for each of the four service areas has adequate funding for this purpose:  Area 1 $477,546 Area 2 $197,769 Area 3 $825,820 Area 4 $6,274 RECOMMENDATION Staff recommends approval of Ordinance 21-T-16. Attachments Ordinance 21-T-16  FNI Proposal  ORDINANCE NO. 21-T-16 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 BUDGET TO PROVIDE FUNDING FOR AN AMENDMENT TO THE 2017 ROADWAY IMPACT FEE PROGRAM, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 20-T-31, the City Council of Schertz, Texas, (the “City”) adopted the budget for the City for the fiscal year 2020-2021 (the “Budget”), which provides funding for the City’s operations throughout the 2020-2021 fiscal year; and WHEREAS, the City needs to authorize budget amounts of $5,000 from each of the four Roadway Impact Fee Service Area accounts (for a total of $20,000) for the purpose of contracting professional services and other associated expenses related to a necessary amendment of the current Impact Fee Program; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the expenditure of Roadway Impact Fee funds, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall allocate a budget of $5,000 for each of the four Roadway Impact Fee Service Area Accounts for professional services related to amendment of the 2017 Roadway Impact Fee Program. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 27th day of April, 2021. PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of May, 2021. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) 9601 McAllister Freeway, Suite 1008  San Antonio, Texas 78216  210-298-3800 www.freese.com March 26, 2021 Kathryn Woodlee, PE, CFM Public Works Director/City Engineer City of Schertz Re: Proposal for Professional Services Schertz Roadway IFEE, Small Area Update Dear Ms. Woodlee: Freese and Nichols, Inc. (FNI) is pleased to submit this proposal for providing professional services to the City of Schertz (City) to perform technical services for proposed amendment to the 2017 Roadway Impact Fee (IFEE) program to accommodate annexations. The scope in this proposal is in response to review of proposed annexations subsequent discussion with City staff. BACKGROUND Through the City’s fee authority and transportation infrastructure coordinating processes, there may be proposed revisions to the impact fee program such as revising service aera boundaries, and to bring city policy into line with Chapter 395 of the Texas Local Government Code. The Impact fee program work affected by the amendment could include: amendment of roadway service area maps, incorporation of additional roadway capital improvement projects, analysis of capacity and utilization of project additions, use of relevant traffic data collected by the city, and potential recalculation of cost per service area. It is understood that no changes to the program Land Use Assumptions will be undertaken at this time. It is also understood that the study and program policy effort will need to be coordinated through the Capital Improvements Advisory Committee in a meeting, with subsequent public hearing with Schertz City Council. The City of Schertz requested FNI prepare a proposal to assist with these efforts, approximately. EXHIBIT A - SCOPE OF SERVICES (BASIC SERVICES) FNI will render professional services as detailed in the attached scope of work (Attachment A). EXHIBIT B - TIME OF COMPLETION As noted in Exhibit A, FNI will substantially complete the technical work within 45 days of notice to proceed and analysis of all necessary design documentation. FNI proposes to complete adoption support assistance, within an additional 8 weeks contingent on public meeting scheduling and noticing. Total project timeframe is proposed to be 4-5 months, in total. If FNI’s services are delayed through no fault of FNI, FNI shall be entitled to equitable adjustment of compensation and FNI shall be entitled to adjust contract schedule consistent with the number of days delay. Page 2 DESIGNATED REPRESENTATIVES FNI designates the following representatives: FNI’s Project Manager David Paine, AICP, PTP 10431 Morado Circle, Suite 300 Austin, Texas 78759 Phone: 512-617-3107 E-mail: David.Paine@freese.com FNI’s Accounting Representative Stephanie Kirchstein 2711 North Haskell Ave., Suite 3300 Dallas, TX 75204 Phone: 214-217-2212 E-mail: Stephanie.Kirchstein@freese.com EXHIBIT C - COMPENSATION FNI proposes to furnish our services as described herein on a time and materials basis in accordance with Attachment CO, “Compensation”. The total fee shall be dependent on the nature of the services but shall not exceed $13,350. FNI will perform the services covered within this document up to the contract amount. If additional effort is needed for an assigned review, FNI will communicate the need for a supplemental at that time. Payment of the services shall be due and payable upon submission of a statement for services. Statements for services shall not be submitted more frequently than monthly. We appreciate this opportunity to submit this proposal. If additional information or clarification is desired, please do not hesitate to contact us. Sincerely, FREESE AND NICHOLS, INC. David Paine, AICP, PTP Project Manager 512-617-3107 Edmund Haas, AICP Vice-President 214-217-2321 Roadway Impact Fee Amendment for Annexations and CIP Page 1 of 4 Freese and Nichols, Inc. March 26, 2021 Exhibit A Schertz Roadway Impact Fee Small Area Update Amendments to 2017 Program for Annexations and CIP Amendments Scope of Services Project Understanding: To amend the roadway impact fee program to incorporate recent annexations into the City and update the capital improvements plan to enable the collection of impact fees from new development consistent with the requirements of Chapter 395 of the Texas Local Government Codes. Roadway service areas affected by the annexations include Service Areas 1, 2, and 3. Impact fee program work affected by the amendments include amendment of roadway service area maps, incorporation of additional roadway capital improvement projects, analysis of capacity and utilization of project additions, collection of relevant traffic data, and calculation of the cost per service unit. No changes to the program Land Use Assumptions will be undertaken. A technical memorandum documenting the program additions, associated cost elements, analyses and cost per service unit calculations will be provided for the affected service areas within the city. The study will be coordinated through the Capital Improvements Advisory Committee Meeting and culminate with a public hearing with the City Council. Freese and Nichols (FNI) will render the following professional services in connection with the development of the Project: TASK 1.0 DATA COLLECTION With the affected annexations, the City has identified project additions for incorporation into the impact fee program. Impact fee project additions may require traffic count data that the City will assist in providing. Newly annexed areas will be incorporated into appropriate roadway service zones. Other relevant data collection include:  Project data for length, number of lanes and functional class,  PM peak hour directional traffic counts (the City will provide as needed), and  Project cost estimates for; construction, engineering, right-of-way and debt service. Appropriate allocation will be made to consider city limits and split service area boundaries. FNI will use available project cost data prepared for other city planning initiatives. Roadway Impact Fee Amendment for Annexations and CIP Page 2 of 4 Freese and Nichols, Inc. March 26, 2021 The city will assist with the provision of GIS shapefile data of newly incorporated city limits and any other available cost data. Following completion of data collection, updated data will be compiled into a database for use in subsequent cost per service unit calculations (Task 2). Task Products: 1.1 Incorporation of newly annexed areas into respective roadway service boundaries. 1.2 Relevant data collection and CIP project cost estimates. 1.3 Identify PM peak hour directional count data for data collection by the City. 1.4 Reduce data into impact fee database format. TASK 2.0 UPDATE IMPACT FEE DATABASES AND COST PER SERVICE UNIT CALCULATION With newly acquired data, update program databases for project data including capacity, utilization and excess capacity. Project data additions will be consistent with previous database requirements. Project cost estimates will be incorporated and associated cost per service unit calculated by appropriate service area. As this program amendment will not include update to land use assumptions, previously prepared growth forecasts will be use for the cost per service unit determination. Task Products: 2.1 Update roadway inventory database for project data (project name, length, number of lanes, functional class, roadway type), capacity, utilization and excess capacity. 2.2 Incorporate project cost estimates, assign costing to appropriate service areas. 2.3 Calculate respective maximum cost per service unit. TASK 3.0 TECHNICAL DOCUMENTATION FNI will prepare a technical memorandum documenting methodology and findings of the program amendments. A draft memorandum will be prepared for initial staff review/comment prior to submission to the Capital Improvement Advisory Committee (CIAC) and subsequent public hearing process. Subject to staff review, one consolidated set of comments will be provided to FNI to address and provide one final technical memorandum for submission to the public hearing process. One electronic copy (PDF format) will be provided for the city to reproduce as necessary. The City will lead and be responsible for amendments to appropriate ordinances with the results of the updated technical analysis/memorandum. FNI will support with the preparation of necessary tables or exhibits for incorporation into ordinance amendments. Task Products: 3.1 Preparation of initial draft and final technical memoranda (PDF format) for use with CIAC and in public hearings process. TASK 4.0 MEETINGS To expedite the amendment process, technical work will be initiated immediately with results communicated with City Staff via virtual meetings. Meetings to be conducted as part of this amendment include;  One (1) meeting with the CIAC. Technical work prepared will be completed in advance of the meeting. The CIAC will be expected to review and comment on program amendments and subsequently file a written letter with the City Council for public hearing for potential Roadway Impact Fee Amendment for Annexations and CIP Page 3 of 4 Freese and Nichols, Inc. March 26, 2021 amendments to the program. Appropriate PowerPoint presentation materials will be prepared for the meeting. Any additional meetings with the CIAC will be on a time and expense basis. Chapter 395 requires a Public Hearing to be held to discuss proposed amendments as well as adoption of amended ordinances. Per direction from the City, City Staff will lead the public hearing process for proposed program amendments. FNI will assist in compiling appropriate materials in the form of a PowerPoint presentation. Should FNI assistance be needed at the Public Hearing, it will be on a time and expense basis. TIME OF COMPLETION FNI is authorized to commence work on the Project upon execution of this Agreement and agrees to complete the services in accordance with the following schedule: Technical work within 45-days (assumes April 1st start) to facilitate a CIAC meeting on May 12th or June 9th and a City Council Public Hearing on July 13, 2021. Key assumptions include:  City assistance with Council Resolution noticing of an update on May 25, 2021  City assistance with public noticing in the newspaper by June 11, 2021  City adoption of ordinance on July 13 and/or not later than July 27, 2021 If FNI’s services are delayed through no fault of FNI, FNI shall be entitled to equitable adjustment of compensation and FNI shall be entitled to adjust contract schedule consistent with the number of days of delay. COMPENSATION The total fee for these services shall be a lump sum fee of Thirteen Thousand Two-Hundred Fifty Dollars ($13,350.00). If additional services are needed, FNI will notify the City for the City’s approval before proceeding. Payment of the services shall be due and payable upon submission of a statement for services. Statements for services shall not be submitted more frequently than monthly. RESPONSIBILITIES OF CITY City shall perform the following in a timely manner so as not to delay the services of FNI: A. Designate in writing a person to act as City’s representative with respect to the services to be rendered under this Agreement. Such person shall have contract authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to FNI’s services for the Project B. As the City of Schertz will serve as a conduit for information, the City shall provide information pertaining to applicable ordinances, studies, available data or development plans. If data is required from other public agencies or applicants for development, the City will assist in making requests for such data. When possible, electronic information should be obtained for purposes of overlaying such data with other information in geographic information systems (GIS). C. FNI will coordinate with City Staff with respect to count locations. D. Coordinate meeting times and places, including notifying appropriate committees and council. E. Review and comment on Consultant analyses and technical memorandum. F. Publish all public hearing notices, including all notices required in the newspaper. Roadway Impact Fee Amendment for Annexations and CIP Page 4 of 4 Freese and Nichols, Inc. March 26, 2021 G. Provide updated city limits data in electronic GIS format files. H. Provide data of existing roadways (arterial and collector streets) within the city limits. Specific information required for the inventory includes the following:  Roadway name  Roadway type (divided, undivided, arterial, collector, etc.)  Existing number of lanes I. Any historic roadway unit cost information and, if available, projected total roadway costs for proposed impact fee projects. Project cost should be broken into construction, engineering, right- of-way and debt service. Any previous collections by the City should also be submitted. Engineering unit cost information should resemble facility types depicted on the City Thoroughfare Plan. Historic costs should be provided for the development of unit cost data for costs estimates and/or those projects intended for recoupment. J. Arrange for access to and make all provisions for FNI to enter upon public facilities as required for FNI to perform services under this Agreement. K. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as City deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of FNI. L. Provide such accounting, independent cost estimating, and insurance counseling services as may be required for the Project, such legal services as City may require or FNI may reasonably request about legal issues pertaining to the Project. ATTACHMENT CO Hourly Rate Professional - 1 113 Professional - 2 137 Professional - 3 165 Professional - 4 190 Professional - 5 209 Professional - 6 253 Construction Manager - 1 91 Construction Manager - 2 117 Construction Manager - 3 138 Construction Manager - 4 173 CAD Technician/Designer - 1 96 CAD Technician/Designer - 2 126 CAD Technician/Designer - 3 153 Corporate Project Support - 1 92 Corporate Project Support - 2 111 Corporate Project Support - 3 157 Intern/ Coop 57 Senior Advisor 175 Rates for In-House Services and Equipment Mileage Bulk Printing and Reproduction Equipment Standard IRS Rates B&W Color Valve Crew Vehicle (hour) Small Format (per copy) $0.10 $0.25 Pressure Data Logger (each) Technology Charge Large Format (per sq. ft.) Water Quality Meter (per day) $8.50 per hour Bond $0.25 $0.75 Microscope (each) Glossy / Mylar $0.75 $1.25 Pressure Recorder (per day) Vinyl / Adhesive $1.50 $2.00 Coating Inspection Kit (per day) Mounting (per sq. ft.) $2.00 Flushing / Cfactor (each) Binding (per binding) $0.25 Backpack Electrofisher (each) Survey Grade Drone (per day) $200 GPS (per day) $150 OTHER DIRECT EXPENSES : These rates will be adjusted annually in February. 2022015 Ultrasonic Thickness Guage (per day) Position Other direct expenses are reimbursed at actual cost times a multiplier of 1.05. They include outside printing reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office. miscellaneous expenses directly related to the work, including costs of laboratory analysis, test, and other work required be done by independent persons other than staff members, these services will be billed at a cost times a multipler For Resident Representative services performed by non-FNI employees and CAD services performed In-house by employees where FNI provides workspace and equipment to perform such services, these services will be billed times a multiplier of 2.0. This markup approximates the cost to FNI if an FNI employee was performing the same services. COMPENSATION Attachment D-1 - Freese and Nichols Agenda No. 4.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:Engineering Subject:Ordinance No. 21-T-18 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2020-2021 Budget to provide funding for professional services related to the relocation of water and wastewater utilities along FM 1518 between FM 78 and IH 10, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First reading (B. James/K. Woodlee/E. Schulze) BACKGROUND Part of the preparation for the widening of FM 1518 from FM 78 to IH 10 is the relocation of underground utilities so that they will not be beneath the pavement of the new roadway (with few exceptions like crossings).  The City of Schertz has water and wastewater mains and appurtenances that must be relocated.  A step in the process to relocate those utilities is to engage a Professional Engineering firm to provide services related to the design and construction phases of that project. City Staff has worked with Halff Associates, Inc., to develop a scope for those services and a budget adjustment is needed to fund this portion of the project.  Proposed ordinance 21-T-18 allocates $600,000 for the professional services needed to assist the City with relocation of the utilities.  That amount includes the consultant's fee and a contingency amount of approximately ten percent. Construction of the utility relocations will be funded separately at a later time. GOAL The goal of this ordinance is to amend the fiscal year 2020-2021 budget to provide funding for the design of City utility relocations necessitated by the proposed expansion of FM 1518. COMMUNITY BENEFIT Relocation of water and wastewater facilities along the FM 1518 corridor is necessary in order to maintain service to the southern portion of the City during and after the expansion of FM 1518 by TxDOT. SUMMARY OF RECOMMENDED ACTION Approval of Ordinance 21-T-18 authorizing the budget adjustment. FISCAL IMPACT This ordinance will allocate $600,000 from the Water and Sewer Construction Reserve to engineering and professional services related to the relocation of utilities associated with the FM 1518 expansion project.  As of March 31, 2021, the Water and Sewer Construction Reserve had an available (above the required 26% minimum) cash and investment balance for projects of $700,000.  After the $600,000 allocation $100,000 will remain available.  This is consistent with the current five-year Water and Wastewater Capital Improvement Plan maintained by Public Works. RECOMMENDATION Staff recommends approval of Ordinance 21-T-18. Attachments Ordinance 21-T-18  ORDINANCE NO. 21-T-18 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 BUDGET TO PROVIDE FUNDING FOR PROFESSIONAL SERVICES RELATED TO THE RELOCATION OF WATER AND WASTEWATER UTILITIES ON FM 1518 FROM FM 78 TO IH 10, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 20-T-31, the City Council of Schertz, Texas, (the “City”) adopted the budget for the City for the fiscal year 2020-2021 (the “Budget”), which provides funding for the City’s operations throughout the 2020-2021 fiscal year; and WHEREAS, the City needs to authorize a budget amount of $600,000 for the purpose of contracting professional services and other associated expenses related to the relocation of water and wastewater utilities necessitated by the planned FM 1518 expansion project; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget transfer for the FM 1518 Utility Relocation Project, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall transfer a budget of $600,000 from the Water and Sewer Construction Reserves to the FM 1518 Utility Relocation Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 27th day of April, 2021. PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of May, 2021. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Agenda No. 5.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:Finance Subject:Ordinance No. 21-T-17 - Consideration and/or action approving an ordinance by the City Council of the City of Schertz, Texas authorizing a budget adjustment to the FY 2020-21 Budget for electricity usage fees related to the Winter Storm, repealing all ordinances in conflict with this ordinance; and providing an effective date. (M. Browne/B. James/J. Walters) First Reading BACKGROUND The state had an unprecedented winter storm that left much of the state with freezing temperatures and power outages between February 10 and 20, 2021. During this time, the Electric Reliability Council of Texas (ERCOT)set the price of electricity at the $9,000-a-megawatt-hour maximum for nearly two days due to high demand. This led to high electric costs to providers. Due to the high electric costs, Guadalupe Valley Electric Cooperative (GVEC) must spread its costs for the winter storm to its customers. GVEC had a special fund balance that it spent down in order to avoid large swings in prices to its residential customers based on the prices ERCOT sets. Residential customers will see a small increase in their rates going forward as GVEC replenishes its emergency fund. Commercial customers, like the City, have ERCOT's fee changes passed directly on to them. GVEC waited until they received their charges for power usage before assigning the charge to their commercial customers. Based on the calculation by GVEC, the City's outstanding charge for the winter storm is $63,188.10. For Fiscal Year 2019-20, the total payments to GVEC were $460,038.51. This additional charge would be an estimated 13.7% increase in fees and staff is not confident the budget can account for those overages. There could be an option to submit these charges for federal relief through a grant program and help offset some fiscal impact of this charge. Staff is waiting on clarification from the state to see if these charges are applicable for reimbursement. GVEC has offered to let the city spread these charges over a 48-month maximum with a 2.33% financing charge on top of the balance. If the city pays off the entire portion upfront, there would be no additional charges. Since these charges are for services within the current fiscal year, the city must recognize the entire expense on its financial statements even if it spreads out the payments over the next 4 years. Since the city does have enough cash on hand to pay the charge up front, Staff recommends paying the balance with the upcoming bill. Staff wanted council's input before such a decision was made and has GVEC Chief Operating Officer Sean Alvarez to help answer any questions on the fee calculations.   GOAL To adjust the budget to compensate for the Winter Storm fiscal impact. COMMUNITY BENEFIT By approving this adjustment, it will remove any downward service pressure on existing facility maintenance programs. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Ordinance 21-T-17. FISCAL IMPACT As of September 30, 2020, the city's annual financial report has $10,126,057 in the available fund balance which is $750,000 over the required 26%. RECOMMENDATION Approve Ordinance 21-T-17 and adjust the budget to recognize additional electrical utility fees due to the winter storm. Attachments Ordinance 21-T-17  Schertz Winter Freeze Charge  City of Schertz Hourly Data  ORDINANCE NO. 21-T-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2019-20 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 20-T-31, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2020-2021 (the “Budget), which provides funding for the City’s operations throughout the 2020-2021 fiscal year; and WHEREAS, the state had an unprecedented winter storm that left much of the state with freezing temperatures from February 10 through 20, 2021; and WHEREAS, the Electric Reliability Council of Texas set the price of electricity at $9,000-a-megawatt-hour maximum for nearly two days during the event leading to high electric costs to providers; WHEREAS, the Guadalupe Valley Electric Cooperative must spread its costs for the winter storm to its customers for the winter storm and has estimated it has under billed the City of Schertz by $63,188.10; and WHEREAS, the City needs to authorized budget amounts of $63,188.00 from the Reserves for the electric charges generated during the winter storm from GVEC; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget increase of $63,188.00 as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall increase the electric utility budget by 63,118.00 to be funded from reserves. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. 50558021.1 - 2 - Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 27th day of April, 2021. PASSED, APPROVED and ADOPTED ON SECOND READING, the 4th day of May, 2021. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) Customer Number 36044 kwh amount kwh amt kwh amt 136800 8,512.78$ 260160 17,573.24$ 197080 13,204.48$ Energy only Total Bill 6,894.72$ 11,115.70$ kwh Energy Amt Energy Billed 3/1/21 Power Cost Recovery 109144.56 68,688.99$ 5,500.89$ 63,188.10$ Amoritization Period Monthly Adder Amt Increase over Avg Bill 48 1,379.99$ 10.45% February 1 - 25 Customer Name CITY OF SCHERTZ Lowest Monthly Invoice (12 mos) Highest Monthly Invoice (12 mos) Average Monthly Invoice (12 mos) 3/1/21 Invoice 4/19/20212:23 PM Customer Number 36044 Customer Name CITY OF SCHERTZ 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 1, 2021 12 AM 366 $46.80 $17.12 February 1, 2021 1 AM 9 $41.44 $0.37 February 1, 2021 2 AM 67 $40.43 $2.72 February 1, 2021 3 AM 97 $40.85 $3.96 February 1, 2021 4 AM 9 $43.35 $0.39 February 1, 2021 5 AM 362 $43.26 $15.67 February 1, 2021 6 AM 415 $55.59 $23.05 February 1, 2021 7 AM 78 $55.95 $4.38 February 1, 2021 8 AM 337 $51.24 $17.25 February 1, 2021 9 AM 342 $53.62 $18.31 February 1, 2021 10 AM 9 $55.54 $0.49 February 1, 2021 11 AM 9 $56.46 $0.49 February 1, 2021 12 PM 66 $58.32 $3.86 February 1, 2021 1 PM 434 $62.43 $27.08 February 1, 2021 2 PM 478 $64.41 $30.79 February 1, 2021 3 PM 329 $65.79 $21.66 February 1, 2021 4 PM 58 $64.58 $3.71 February 1, 2021 5 PM 96 $61.21 $5.88 February 1, 2021 6 PM 98 $62.56 $6.13 February 1, 2021 7 PM 98 $55.92 $5.50 February 1, 2021 8 PM 372 $55.00 $20.45 February 1, 2021 9 PM 383 $56.17 $21.49 February 1, 2021 10 PM 381 $52.46 $19.98 February 1, 2021 11 PM 206 $53.08 $10.94 February 2, 2021 12 AM 75 $53.89 $4.03 February 2, 2021 1 AM 77 $52.96 $4.05 February 2, 2021 2 AM 31 $53.03 $1.66 February 2, 2021 3 AM 9 $52.38 $0.50 February 2, 2021 4 AM 383 $49.57 $19.00 February 2, 2021 5 AM 173 $48.96 $8.45 February 2, 2021 6 AM 261 $55.57 $14.49 February 2, 2021 7 AM 381 $55.65 $21.22 February 2, 2021 8 AM 101 $47.95 $4.82 February 2, 2021 9 AM 86 $55.96 $4.80 February 2, 2021 10 AM 97 $59.03 $5.73 February 2, 2021 11 AM 9 $61.89 $0.55 February 2, 2021 12 PM 99 $62.82 $6.24 February 2, 2021 1 PM 359 $64.49 $23.15 February 2, 2021 2 PM 218 $67.58 $14.70 February 2, 2021 3 PM 9 $67.16 $0.59 February 2, 2021 4 PM 9 $65.67 $0.59 February 2, 2021 5 PM 293 $74.03 $21.68 February 2, 2021 6 PM 447 $58.51 $26.16 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 2, 2021 7 PM 146 $55.08 $8.04 February 2, 2021 8 PM 188 $56.65 $10.66 February 2, 2021 9 PM 454 $59.43 $27.00 February 2, 2021 10 PM 401 $56.99 $22.85 February 2, 2021 11 PM 63 $56.86 $3.57 February 3, 2021 12 AM 9 $61.26 $0.54 February 3, 2021 1 AM 60 $59.87 $3.62 February 3, 2021 2 AM 97 $57.95 $5.60 February 3, 2021 3 AM 165 $57.63 $9.53 February 3, 2021 4 AM 380 $56.61 $21.53 February 3, 2021 5 AM 396 $71.49 $28.33 February 3, 2021 6 AM 190 $51.95 $9.89 February 3, 2021 7 AM 72 $50.29 $3.63 February 3, 2021 8 AM 9 $51.61 $0.46 February 3, 2021 9 AM 8 $51.02 $0.40 February 3, 2021 10 AM 241 $54.38 $13.12 February 3, 2021 11 AM 449 $57.37 $25.75 February 3, 2021 12 PM 77 $58.60 $4.48 February 3, 2021 1 PM 75 $60.94 $4.59 February 3, 2021 2 PM 21 $60.20 $1.27 February 3, 2021 3 PM 147 $67.79 $9.95 February 3, 2021 4 PM 306 $63.17 $19.31 February 3, 2021 5 PM 98 $55.90 $5.47 February 3, 2021 6 PM 412 $50.86 $20.97 February 3, 2021 7 PM 394 $52.02 $20.48 February 3, 2021 8 PM 51 $50.66 $2.57 February 3, 2021 9 PM 98 $49.94 $4.89 February 3, 2021 10 PM 73 $45.52 $3.31 February 3, 2021 11 PM 327 $49.30 $16.11 February 4, 2021 12 AM 380 $52.88 $20.08 February 4, 2021 1 AM 216 $52.97 $11.44 February 4, 2021 2 AM 76 $56.18 $4.27 February 4, 2021 3 AM 76 $55.80 $4.23 February 4, 2021 4 AM 48 $53.46 $2.56 February 4, 2021 5 AM 170 $46.40 $7.89 February 4, 2021 6 AM 380 $53.77 $20.45 February 4, 2021 7 AM 355 $50.76 $18.00 February 4, 2021 8 AM 93 $56.75 $5.28 February 4, 2021 9 AM 360 $52.63 $18.97 February 4, 2021 10 AM 150 $57.68 $8.65 February 4, 2021 11 AM 65 $66.43 $4.34 February 4, 2021 12 PM 98 $68.68 $6.70 February 4, 2021 1 PM 54 $70.75 $3.81 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 4, 2021 2 PM 386 $68.34 $26.41 February 4, 2021 3 PM 406 $64.88 $26.37 February 4, 2021 4 PM 255 $65.90 $16.83 February 4, 2021 5 PM 75 $81.36 $6.13 February 4, 2021 6 PM 75 $66.20 $5.00 February 4, 2021 7 PM 23 $57.62 $1.30 February 4, 2021 8 PM 175 $58.13 $10.15 February 4, 2021 9 PM 458 $59.82 $27.39 February 4, 2021 10 PM 472 $60.31 $28.47 February 4, 2021 11 PM 283 $63.84 $18.09 February 5, 2021 12 AM 101 $65.74 $6.62 February 5, 2021 1 AM 101 $65.62 $6.60 February 5, 2021 2 AM 23 $66.63 $1.50 February 5, 2021 3 AM 119 $65.08 $7.75 February 5, 2021 4 AM 404 $62.34 $25.19 February 5, 2021 5 AM 477 $59.29 $28.31 February 5, 2021 6 AM 86 $56.83 $4.89 February 5, 2021 7 AM 276 $48.52 $13.38 February 5, 2021 8 AM 30 $56.35 $1.72 February 5, 2021 9 AM 68 $48.83 $3.32 February 5, 2021 10 AM 186 $35.24 $6.56 February 5, 2021 11 AM 454 $54.02 $24.50 February 5, 2021 12 PM 420 $38.85 $16.30 February 5, 2021 1 PM 137 $56.63 $7.78 February 5, 2021 2 PM 9 $58.90 $0.52 February 5, 2021 3 PM 101 $58.10 $5.89 February 5, 2021 4 PM 79 $56.80 $4.51 February 5, 2021 5 PM 349 $56.71 $19.79 February 5, 2021 6 PM 63 $55.16 $3.48 February 5, 2021 7 PM 228 $53.12 $12.09 February 5, 2021 8 PM 477 $52.58 $25.10 February 5, 2021 9 PM 111 $54.08 $6.02 February 5, 2021 10 PM 8 $53.41 $0.45 February 5, 2021 11 PM 9 $56.34 $0.53 February 6, 2021 12 AM 74 $54.38 $4.02 February 6, 2021 1 AM 347 $55.81 $19.35 February 6, 2021 2 AM 418 $57.04 $23.84 February 6, 2021 3 AM 288 $53.44 $15.38 February 6, 2021 4 AM 9 $52.26 $0.46 February 6, 2021 5 AM 13 $55.98 $0.71 February 6, 2021 6 AM 100 $59.83 $6.01 February 6, 2021 7 AM 61 $58.13 $3.54 February 6, 2021 8 AM 8 $57.83 $0.49 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 6, 2021 9 AM 214 $65.73 $14.06 February 6, 2021 10 AM 467 $62.54 $29.19 February 6, 2021 11 AM 476 $59.17 $28.15 February 6, 2021 12 PM 367 $63.53 $23.32 February 6, 2021 1 PM 8 $64.67 $0.55 February 6, 2021 2 PM 50 $63.37 $3.19 February 6, 2021 3 PM 75 $62.70 $4.73 February 6, 2021 4 PM 332 $64.44 $21.42 February 6, 2021 5 PM 431 $79.32 $34.19 February 6, 2021 6 PM 353 $224.44 $79.30 February 6, 2021 7 PM 9 $63.13 $0.54 February 6, 2021 8 PM 63 $70.79 $4.47 February 6, 2021 9 PM 101 $63.61 $6.39 February 6, 2021 10 PM 26 $64.66 $1.70 February 6, 2021 11 PM 303 $61.04 $18.51 February 7, 2021 12 AM 387 $61.78 $23.93 February 7, 2021 1 AM 286 $60.18 $17.18 February 7, 2021 2 AM 86 $57.82 $4.97 February 7, 2021 3 AM 9 $58.46 $0.54 February 7, 2021 4 AM 9 $58.28 $0.55 February 7, 2021 5 AM 9 $60.10 $0.53 February 7, 2021 6 AM 71 $61.62 $4.37 February 7, 2021 7 AM 141 $57.66 $8.11 February 7, 2021 8 AM 432 $54.97 $23.77 February 7, 2021 9 AM 374 $54.57 $20.41 February 7, 2021 10 AM 353 $55.63 $19.64 February 7, 2021 11 AM 98 $58.56 $5.75 February 7, 2021 12 PM 100 $61.25 $6.12 February 7, 2021 1 PM 77 $64.28 $4.93 February 7, 2021 2 PM 387 $64.57 $24.97 February 7, 2021 3 PM 436 $64.08 $27.92 February 7, 2021 4 PM 275 $61.23 $16.83 February 7, 2021 5 PM 42 $60.10 $2.51 February 7, 2021 6 PM 8 $58.29 $0.46 February 7, 2021 7 PM 16 $54.26 $0.89 February 7, 2021 8 PM 254 $58.51 $14.86 February 7, 2021 9 PM 448 $58.05 $26.01 February 7, 2021 10 PM 448 $56.96 $25.50 February 7, 2021 11 PM 146 $59.16 $8.66 February 8, 2021 12 AM 9 $60.57 $0.53 February 8, 2021 1 AM 9 $61.94 $0.54 February 8, 2021 2 AM 75 $61.67 $4.64 February 8, 2021 3 AM 133 $63.66 $8.46 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 8, 2021 4 AM 387 $62.33 $24.11 February 8, 2021 5 AM 388 $58.85 $22.82 February 8, 2021 6 AM 202 $58.39 $11.77 February 8, 2021 7 AM 266 $58.01 $15.42 February 8, 2021 8 AM 204 $57.52 $11.72 February 8, 2021 9 AM 8 $58.92 $0.48 February 8, 2021 10 AM 109 $60.62 $6.61 February 8, 2021 11 AM 453 $61.80 $28.01 February 8, 2021 12 PM 453 $64.46 $29.22 February 8, 2021 1 PM 237 $65.20 $15.46 February 8, 2021 2 PM 38 $65.71 $2.49 February 8, 2021 3 PM 8 $60.75 $0.50 February 8, 2021 4 PM 10 $62.56 $0.65 February 8, 2021 5 PM 356 $60.67 $21.58 February 8, 2021 6 PM 467 $60.42 $28.21 February 8, 2021 7 PM 270 $57.08 $15.41 February 8, 2021 8 PM 9 $57.03 $0.49 February 8, 2021 9 PM 88 $61.77 $5.41 February 8, 2021 10 PM 90 $62.06 $5.56 February 8, 2021 11 PM 265 $64.88 $17.22 February 9, 2021 12 AM 380 $68.03 $25.83 February 9, 2021 1 AM 393 $71.26 $28.00 February 9, 2021 2 AM 166 $66.90 $11.10 February 9, 2021 3 AM 76 $71.35 $5.39 February 9, 2021 4 AM 68 $70.61 $4.81 February 9, 2021 5 AM 9 $92.76 $0.81 February 9, 2021 6 AM 134 $97.36 $13.05 February 9, 2021 7 AM 434 $70.21 $30.46 February 9, 2021 8 AM 424 $75.80 $32.12 February 9, 2021 9 AM 41 $77.34 $3.16 February 9, 2021 10 AM 370 $71.19 $26.33 February 9, 2021 11 AM 167 $86.55 $14.45 February 9, 2021 12 PM 98 $72.27 $7.09 February 9, 2021 1 PM 68 $70.53 $4.76 February 9, 2021 2 PM 26 $69.42 $1.80 February 9, 2021 3 PM 381 $67.67 $25.77 February 9, 2021 4 PM 436 $62.78 $27.36 February 9, 2021 5 PM 186 $66.08 $12.26 February 9, 2021 6 PM 76 $67.43 $5.10 February 9, 2021 7 PM 60 $63.97 $3.81 February 9, 2021 8 PM 9 $7.76 $0.07 February 9, 2021 9 PM 103 $67.01 $6.91 February 9, 2021 10 PM 467 $65.98 $30.83 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 9, 2021 11 PM 479 $70.40 $33.75 February 10, 2021 12 AM 406 $96.09 $39.03 February 10, 2021 1 AM 101 $33.87 $3.42 February 10, 2021 2 AM 80 $77.34 $6.19 February 10, 2021 3 AM 9 $79.33 $0.68 February 10, 2021 4 AM 9 $65.79 $0.61 February 10, 2021 5 AM 400 $59.40 $23.76 February 10, 2021 6 AM 470 $53.70 $25.26 February 10, 2021 7 AM 164 $52.76 $8.65 February 10, 2021 8 AM 9 $51.85 $0.46 February 10, 2021 9 AM 107 $46.65 $4.98 February 10, 2021 10 AM 454 $20.25 $9.19 February 10, 2021 11 AM 155 $24.23 $3.75 February 10, 2021 12 PM 76 $46.64 $3.53 February 10, 2021 1 PM 224 $44.35 $9.95 February 10, 2021 2 PM 382 $48.00 $18.31 February 10, 2021 3 PM 165 $35.17 $5.81 February 10, 2021 4 PM 100 $22.53 $2.26 February 10, 2021 5 PM 55 $20.38 $1.11 February 10, 2021 6 PM 9 $12.64 $0.11 February 10, 2021 7 PM 17 $29.79 $0.52 February 10, 2021 8 PM 268 $38.08 $10.20 February 10, 2021 9 PM 460 $44.76 $20.60 February 10, 2021 10 PM 388 $51.71 $20.08 February 10, 2021 11 PM 280 $51.70 $14.45 February 11, 2021 12 AM 24 $58.77 $1.42 February 11, 2021 1 AM 77 $49.53 $3.80 February 11, 2021 2 AM 76 $48.95 $3.74 February 11, 2021 3 AM 32 $59.55 $1.93 February 11, 2021 4 AM 97 $49.41 $4.81 February 11, 2021 5 AM 382 $31.17 $11.91 February 11, 2021 6 AM 229 $21.96 $5.03 February 11, 2021 7 AM 172 $24.22 $4.16 February 11, 2021 8 AM 256 ($31.84)($8.16) February 11, 2021 9 AM 10 ($174.78)($1.70) February 11, 2021 10 AM 16 ($240.78)($3.88) February 11, 2021 11 AM 270 $8.90 $2.40 February 11, 2021 12 PM 439 ($174.95)($76.73) February 11, 2021 1 PM 299 ($21.60)($6.46) February 11, 2021 2 PM 58 $9.28 $0.54 February 11, 2021 3 PM 331 $65.08 $21.55 February 11, 2021 4 PM 76 ($326.64)($24.84) February 11, 2021 5 PM 76 ($549.43)($41.91) 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 11, 2021 6 PM 303 ($494.23)($149.65) February 11, 2021 7 PM 320 $0.03 $0.01 February 11, 2021 8 PM 12 $52.80 $0.61 February 11, 2021 9 PM 252 $44.08 $11.10 February 11, 2021 10 PM 456 $39.63 $18.06 February 11, 2021 11 PM 386 $36.32 $14.03 February 12, 2021 12 AM 255 $30.81 $7.86 February 12, 2021 1 AM 23 $40.44 $0.91 February 12, 2021 2 AM 98 $69.27 $6.82 February 12, 2021 3 AM 56 $33.63 $1.88 February 12, 2021 4 AM 282 $51.04 $14.42 February 12, 2021 5 AM 137 $53.06 $7.26 February 12, 2021 6 AM 47 $79.55 $3.77 February 12, 2021 7 AM 296 $107.05 $31.65 February 12, 2021 8 AM 455 $88.69 $40.38 February 12, 2021 9 AM 146 ($21.52)($3.14) February 12, 2021 10 AM 28 ($98.25)($2.80) February 12, 2021 11 AM 380 ($346.70)($131.77) February 12, 2021 12 PM 272 ($539.53)($146.55) February 12, 2021 1 PM 101 $51.67 $5.21 February 12, 2021 2 PM 283 $4.33 $1.22 February 12, 2021 3 PM 387 $39.89 $15.45 February 12, 2021 4 PM 219 $24.33 $5.33 February 12, 2021 5 PM 99 $8.05 $0.79 February 12, 2021 6 PM 60 $295.10 $17.75 February 12, 2021 7 PM 9 $41.20 $0.37 February 12, 2021 8 PM 272 $240.23 $65.23 February 12, 2021 9 PM 377 $284.65 $107.45 February 12, 2021 10 PM 84 $246.71 $20.66 February 12, 2021 11 PM 454 $166.94 $75.85 February 13, 2021 12 AM 394 $589.66 $232.18 February 13, 2021 1 AM 21 $454.21 $9.75 February 13, 2021 2 AM 145 $634.42 $91.78 February 13, 2021 3 AM 342 $664.28 $227.22 February 13, 2021 4 AM 92 $720.68 $66.18 February 13, 2021 5 AM 9 $449.08 $4.25 February 13, 2021 6 AM 10 $508.02 $4.90 February 13, 2021 7 AM 9 $505.89 $4.76 February 13, 2021 8 AM 219 $1,003.42 $219.63 February 13, 2021 9 AM 464 $1,353.19 $627.25 February 13, 2021 10 AM 380 $1,845.86 $701.10 February 13, 2021 11 AM 168 $1,393.77 $234.09 February 13, 2021 12 PM 53 $949.80 $50.65 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 13, 2021 1 PM 441 $915.32 $403.63 February 13, 2021 2 PM 211 $897.77 $189.22 February 13, 2021 3 PM 238 $934.37 $222.68 February 13, 2021 4 PM 380 $888.55 $337.62 February 13, 2021 5 PM 352 $1,074.90 $378.86 February 13, 2021 6 PM 81 $1,194.96 $96.48 February 13, 2021 7 PM 101 $1,117.11 $113.25 February 13, 2021 8 PM 16 $1,030.49 $16.27 February 13, 2021 9 PM 297 $891.78 $264.97 February 13, 2021 10 PM 153 $876.40 $134.07 February 13, 2021 11 PM 285 $710.74 $202.48 February 14, 2021 12 AM 413 $1,015.50 $418.91 February 14, 2021 1 AM 381 $878.43 $334.87 February 14, 2021 2 AM 14 $671.37 $9.47 February 14, 2021 3 AM 36 $1,099.43 $39.47 February 14, 2021 4 AM 77 $1,686.88 $130.04 February 14, 2021 5 AM 210 $1,560.15 $328.01 February 14, 2021 6 AM 239 ($351.49)($84.14) February 14, 2021 7 AM 10 ($348.28)($3.36) February 14, 2021 8 AM 99 ($501.47)($49.47) February 14, 2021 9 AM 468 $1,911.78 $895.27 February 14, 2021 10 AM 457 $2,143.13 $979.53 February 14, 2021 11 AM 9 $1,982.11 $18.65 February 14, 2021 12 PM 260 $1,823.75 $473.94 February 14, 2021 1 PM 303 $797.75 $241.85 February 14, 2021 2 PM 279 $1,350.37 $377.37 February 14, 2021 3 PM 394 $1,417.47 $558.05 February 14, 2021 4 PM 175 $1,115.81 $195.81 February 14, 2021 5 PM 37 $40.53 $1.51 February 14, 2021 6 PM 296 ($372.40)($110.16) February 14, 2021 7 PM 77 $707.44 $54.37 February 14, 2021 8 PM 395 $2,617.17 $1,033.63 February 14, 2021 9 PM 205 $2,999.77 $615.12 February 14, 2021 10 PM 11 $3,917.85 $41.18 February 14, 2021 11 PM 237 $4,359.98 $1,033.42 February 15, 2021 12 AM 479 $4,755.51 $2,280.13 February 15, 2021 1 AM 434 $5,142.70 $2,230.04 February 15, 2021 2 AM 388 $3,178.48 $1,233.66 February 15, 2021 3 AM 389 $4,118.10 $1,602.70 February 15, 2021 4 AM 271 $4,262.24 $1,156.53 February 15, 2021 5 AM 25 $5,112.97 $128.36 February 15, 2021 6 AM 1 $4,334.34 $5.41 February 15, 2021 7 AM 4 $4,686.07 $18.44 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 15, 2021 8 AM 10 $4,210.28 $41.63 February 15, 2021 10 AM 0 $1,321.12 $0.00 February 15, 2021 11 AM 8 ($227.92)($1.74) February 15, 2021 12 PM 4 ($227.95)($0.97) February 15, 2021 1 PM 105 ($574.47)($60.06) February 15, 2021 2 PM 278 ($961.57)($267.33) February 15, 2021 3 PM 0 $28.57 $0.00 February 15, 2021 4 PM 157 $1,766.93 $277.17 February 15, 2021 5 PM 0 $2,834.91 $0.00 February 15, 2021 6 PM 0 $3,240.79 $0.00 February 15, 2021 7 PM 0 $1,756.78 $0.00 February 15, 2021 8 PM 0 $1,079.28 $0.00 February 15, 2021 9 PM 0 $2,658.88 $0.00 February 15, 2021 10 PM 0 $3,222.30 $0.00 February 16, 2021 1 AM 0 $3,196.23 $0.00 February 16, 2021 2 AM 0 $2,935.20 $0.00 February 16, 2021 3 AM 0 $3,148.39 $0.00 February 16, 2021 4 AM 0 $3,563.46 $0.00 February 16, 2021 5 AM 0 $3,827.51 $0.00 February 16, 2021 6 AM 0 $3,187.84 $0.00 February 16, 2021 7 AM 0 $3,995.90 $0.00 February 16, 2021 8 AM 0 $2,648.86 $0.00 February 16, 2021 9 AM 0 $2,196.30 $0.00 February 16, 2021 10 AM 0 $2,929.17 $0.00 February 16, 2021 11 AM 0 $2,912.12 $0.00 February 16, 2021 12 PM 0 $2,904.64 $0.00 February 16, 2021 1 PM 0 $2,333.92 $0.00 February 16, 2021 2 PM 0 $2,149.86 $0.00 February 16, 2021 3 PM 0 $1,638.78 $0.00 February 16, 2021 4 PM 0 ($592.18)$0.00 February 16, 2021 5 PM 0 $445.53 $0.00 February 16, 2021 6 PM 0 $2,374.94 $0.00 February 16, 2021 7 PM 0 $2,151.49 $0.00 February 16, 2021 8 PM 0 $2,048.19 $0.00 February 16, 2021 9 PM 0 $2,424.68 $0.00 February 16, 2021 10 PM 0 $3,187.22 $0.00 February 16, 2021 11 PM 0 $3,149.42 $0.00 February 17, 2021 12 AM 0 $3,408.84 $0.00 February 17, 2021 1 AM 0 $3,515.22 $0.00 February 17, 2021 2 AM 0 $3,101.23 $0.00 February 17, 2021 3 AM 0 $2,847.30 $0.00 February 17, 2021 4 AM 0 $1,521.04 $0.00 February 17, 2021 5 AM 0 $2,838.26 $0.00 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 17, 2021 6 AM 0 $2,165.79 $0.00 February 17, 2021 7 AM 0 $2,248.46 $0.00 February 17, 2021 8 AM 0 $1,959.97 $0.00 February 17, 2021 9 AM 0 $2,144.08 $0.00 February 17, 2021 10 AM 0 $1,754.66 $0.00 February 17, 2021 11 AM 0 $2,233.64 $0.00 February 17, 2021 1 PM 0 $1,735.86 $0.00 February 17, 2021 2 PM 0 $1,974.67 $0.00 February 17, 2021 3 PM 0 $2,462.37 $0.00 February 17, 2021 4 PM 0 $2,712.81 $0.00 February 17, 2021 5 PM 0 $2,172.32 $0.00 February 17, 2021 6 PM 0 $2,325.67 $0.00 February 17, 2021 7 PM 0 $2,881.35 $0.00 February 17, 2021 8 PM 0 $3,076.02 $0.00 February 17, 2021 9 PM 0 $3,321.72 $0.00 February 17, 2021 10 PM 0 $3,943.17 $0.00 February 17, 2021 11 PM 0 $4,114.25 $0.00 February 18, 2021 12 AM 1 $2,993.63 $2.87 February 18, 2021 1 AM 7 $2,726.93 $19.63 February 18, 2021 2 AM 195 $2,961.47 $578.84 February 18, 2021 3 AM 300 $3,351.54 $1,006.43 February 18, 2021 4 AM 296 $3,452.38 $1,020.80 February 18, 2021 5 AM 296 $3,786.89 $1,120.80 February 18, 2021 6 AM 296 $2,551.47 $755.52 February 18, 2021 7 AM 296 $2,910.25 $861.06 February 18, 2021 8 AM 296 $2,739.13 $809.78 February 18, 2021 9 AM 296 $2,882.29 $852.37 February 18, 2021 10 AM 295 $2,652.15 $783.42 February 18, 2021 11 AM 295 $3,261.51 $963.74 February 18, 2021 12 PM 295 $3,814.07 $1,126.46 February 18, 2021 1 PM 295 $4,111.32 $1,214.85 February 18, 2021 2 PM 294 $4,434.21 $1,305.79 February 18, 2021 3 PM 295 $4,563.35 $1,345.13 February 18, 2021 4 PM 295 $3,903.35 $1,150.77 February 18, 2021 5 PM 296 $4,056.98 $1,200.35 February 18, 2021 6 PM 296 $3,513.27 $1,041.16 February 18, 2021 7 PM 296 $3,518.08 $1,043.10 February 18, 2021 8 PM 297 $3,525.16 $1,046.04 February 18, 2021 9 PM 296 $3,267.82 $968.74 February 18, 2021 10 PM 297 $4,247.92 $1,262.75 February 18, 2021 11 PM 298 $4,202.48 $1,251.26 February 19, 2021 12 AM 298 $3,421.95 $1,019.36 February 19, 2021 1 AM 298 $3,573.15 $1,065.60 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 19, 2021 2 AM 298 $3,673.33 $1,094.94 February 19, 2021 3 AM 299 $3,746.63 $1,119.13 February 19, 2021 4 AM 299 $3,602.45 $1,077.28 February 19, 2021 5 AM 299 $3,418.46 $1,022.75 February 19, 2021 6 AM 299 $2,719.20 $813.41 February 19, 2021 7 AM 299 $3,203.84 $958.69 February 19, 2021 8 AM 299 $3,206.59 $958.90 February 19, 2021 9 AM 299 $1,341.50 $400.78 February 19, 2021 10 AM 298 $1,145.66 $341.22 February 19, 2021 11 AM 298 $5,560.54 $1,655.88 February 19, 2021 12 PM 297 $3,802.39 $1,130.86 February 19, 2021 1 PM 194 $2,304.92 $447.63 February 19, 2021 2 PM 122 $1,964.66 $240.47 February 19, 2021 3 PM 36 $1,574.94 $57.15 February 19, 2021 4 PM 258 $1,532.28 $395.25 February 19, 2021 5 PM 296 $1,810.92 $536.50 February 19, 2021 6 PM 297 $2,245.19 $667.85 February 19, 2021 7 PM 201 $3,062.84 $614.68 February 19, 2021 8 PM 136 $2,758.56 $375.39 February 19, 2021 9 PM 244 $2,378.76 $580.38 February 19, 2021 10 PM 209 $2,897.71 $605.32 February 19, 2021 11 PM 245 $2,531.90 $620.66 February 20, 2021 12 AM 276 $418.70 $115.62 February 20, 2021 1 AM 277 $422.84 $117.05 February 20, 2021 2 AM 276 $426.80 $117.92 February 20, 2021 3 AM 229 $429.85 $98.48 February 20, 2021 4 AM 10 $515.32 $5.34 February 20, 2021 5 AM 32 $544.03 $17.52 February 20, 2021 6 AM 249 $828.34 $206.20 February 20, 2021 7 AM 300 $806.28 $242.23 February 20, 2021 8 AM 300 $902.20 $271.05 February 20, 2021 9 AM 176 $920.22 $161.88 February 20, 2021 10 AM 177 $458.02 $80.95 February 20, 2021 11 AM 299 $462.44 $138.44 February 20, 2021 12 PM 299 $545.95 $163.42 February 20, 2021 1 PM 300 $482.23 $144.81 February 20, 2021 2 PM 300 $504.41 $151.44 February 20, 2021 3 PM 281 $617.53 $173.37 February 20, 2021 4 PM 66 $634.18 $42.13 February 20, 2021 5 PM 16 $615.45 $10.07 February 20, 2021 6 PM 99 $919.31 $90.81 February 20, 2021 7 PM 91 $452.16 $41.24 February 20, 2021 8 PM 163 $431.10 $70.33 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 20, 2021 9 PM 208 $435.51 $90.70 February 20, 2021 10 PM 258 $413.21 $106.59 February 20, 2021 11 PM 276 $419.40 $115.71 February 21, 2021 12 AM 277 $93.35 $25.84 February 21, 2021 1 AM 219 $92.37 $20.19 February 21, 2021 2 AM 210 $67.60 $14.17 February 21, 2021 3 AM 188 $68.27 $12.83 February 21, 2021 4 AM 84 $68.90 $5.80 February 21, 2021 5 AM 82 $386.53 $31.60 February 21, 2021 6 AM 10 $398.43 $3.98 February 21, 2021 7 AM 10 $75.15 $0.74 February 21, 2021 8 AM 53 $73.13 $3.85 February 21, 2021 9 AM 225 $80.16 $18.03 February 21, 2021 10 AM 251 $70.65 $17.73 February 21, 2021 11 AM 208 $77.47 $16.11 February 21, 2021 12 PM 239 $80.10 $19.14 February 21, 2021 1 PM 440 $78.72 $34.61 February 21, 2021 2 PM 136 $77.39 $10.52 February 21, 2021 3 PM 76 $72.80 $5.54 February 21, 2021 4 PM 56 $70.58 $3.97 February 21, 2021 5 PM 174 $187.46 $32.68 February 21, 2021 6 PM 392 $109.92 $43.05 February 21, 2021 7 PM 473 $68.35 $32.35 February 21, 2021 8 PM 165 $67.42 $11.10 February 21, 2021 9 PM 266 $70.57 $18.77 February 21, 2021 10 PM 372 $87.72 $32.65 February 21, 2021 11 PM 60 $89.51 $5.37 February 22, 2021 12 AM 99 $110.30 $10.93 February 22, 2021 1 AM 18 $89.97 $1.62 February 22, 2021 2 AM 10 $69.34 $0.72 February 22, 2021 3 AM 44 $72.67 $3.21 February 22, 2021 4 AM 441 $69.98 $30.85 February 22, 2021 5 AM 442 $97.12 $42.89 February 22, 2021 6 AM 77 $113.71 $8.77 February 22, 2021 7 AM 46 $74.99 $3.45 February 22, 2021 8 AM 10 $78.01 $0.78 February 22, 2021 9 AM 28 $78.80 $2.21 February 22, 2021 10 AM 101 $77.35 $7.82 February 22, 2021 11 AM 290 $77.32 $22.39 February 22, 2021 12 PM 381 $75.60 $28.82 February 22, 2021 1 PM 381 $73.88 $28.14 February 22, 2021 2 PM 458 $70.14 $32.12 February 22, 2021 3 PM 191 $68.08 $12.98 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 22, 2021 4 PM 17 $68.18 $1.16 February 22, 2021 5 PM 86 $93.90 $8.09 February 22, 2021 6 PM 420 $80.49 $33.84 February 22, 2021 7 PM 135 $62.18 $8.39 February 22, 2021 8 PM 332 $64.02 $21.28 February 22, 2021 9 PM 449 $67.51 $30.32 February 22, 2021 10 PM 318 $72.22 $22.95 February 22, 2021 11 PM 10 $104.74 $1.07 February 23, 2021 12 AM 10 $79.60 $0.81 February 23, 2021 1 AM 98 $79.86 $7.80 February 23, 2021 2 AM 67 $63.32 $4.24 February 23, 2021 3 AM 10 $63.58 $0.63 February 23, 2021 4 AM 10 $62.55 $0.65 February 23, 2021 5 AM 405 $60.74 $24.58 February 23, 2021 6 AM 145 $65.19 $9.47 February 23, 2021 7 AM 44 $61.60 $2.70 February 23, 2021 8 AM 18 $65.95 $1.19 February 23, 2021 9 AM 402 $67.83 $27.25 February 23, 2021 10 AM 448 $67.67 $30.29 February 23, 2021 11 AM 448 $66.13 $29.63 February 23, 2021 12 PM 294 $66.27 $19.51 February 23, 2021 1 PM 33 $64.19 $2.10 February 23, 2021 2 PM 10 $58.78 $0.58 February 23, 2021 3 PM 36 $59.72 $2.16 February 23, 2021 4 PM 128 $72.57 $9.30 February 23, 2021 5 PM 440 $72.10 $31.72 February 23, 2021 6 PM 382 $54.51 $20.80 February 23, 2021 7 PM 212 $51.28 $10.87 February 23, 2021 8 PM 99 $50.27 $4.98 February 23, 2021 9 PM 90 $47.82 $4.29 February 23, 2021 10 PM 10 $47.88 $0.46 February 23, 2021 11 PM 10 $53.07 $0.55 February 24, 2021 12 AM 163 $57.54 $9.39 February 24, 2021 1 AM 449 $66.14 $29.67 February 24, 2021 2 AM 449 $62.68 $28.17 February 24, 2021 3 AM 227 $65.75 $14.96 February 24, 2021 4 AM 10 $65.48 $0.66 February 24, 2021 5 AM 10 $66.03 $0.65 February 24, 2021 6 AM 78 $72.81 $5.68 February 24, 2021 7 AM 102 $60.29 $6.12 February 24, 2021 8 AM 149 $62.70 $9.33 February 24, 2021 9 AM 380 $62.29 $23.70 February 24, 2021 10 AM 421 $60.85 $25.59 4/20/20212:02 PM Hour of ReadDate KWH GVEC Blended Rate MW CoS Hourly Cost February 24, 2021 11 AM 236 $62.24 $14.70 February 24, 2021 12 PM 50 $74.72 $3.76 February 24, 2021 1 PM 10 $75.80 $0.73 February 24, 2021 2 PM 142 $83.61 $11.88 February 24, 2021 3 PM 370 $80.45 $29.75 February 24, 2021 4 PM 76 $79.76 $6.06 February 24, 2021 5 PM 76 $69.10 $5.27 February 24, 2021 6 PM 333 $66.59 $22.15 February 24, 2021 7 PM 382 $52.73 $20.15 February 24, 2021 8 PM 257 $54.86 $14.07 February 24, 2021 9 PM 102 $54.02 $5.49 February 24, 2021 10 PM 67 $57.59 $3.88 February 24, 2021 11 PM 10 $53.76 $0.55 February 25, 2021 12 AM 102 $55.26 $5.62 February 25, 2021 1 AM 429 $56.52 $24.25 February 25, 2021 2 AM 471 $60.09 $28.31 February 25, 2021 3 AM 115 $62.35 $7.17 February 25, 2021 4 AM 10 $62.09 $0.65 February 25, 2021 5 AM 11 $66.97 $0.72 February 25, 2021 6 AM 78 $66.34 $5.14 February 25, 2021 7 AM 77 $60.45 $4.67 February 25, 2021 8 AM 77 $63.53 $4.91 February 25, 2021 9 AM 325 $64.31 $20.90 February 25, 2021 10 AM 367 $63.07 $23.15 February 25, 2021 11 AM 10 $63.86 $0.61 February 25, 2021 12 PM 78 $71.00 $5.53 February 25, 2021 1 PM 403 $75.00 $30.25 February 25, 2021 2 PM 389 $73.74 $28.68 February 25, 2021 3 PM 198 $79.59 $15.77 February 25, 2021 4 PM 158 $78.13 $12.36 February 25, 2021 5 PM 332 $73.45 $24.38 February 25, 2021 6 PM 38 $72.03 $2.73 February 25, 2021 7 PM 10 $63.19 $0.61 February 25, 2021 8 PM 42 $60.45 $2.52 February 25, 2021 9 PM 352 $50.27 $17.72 February 25, 2021 10 PM 448 $45.24 $20.28 February 25, 2021 11 PM 388 $47.69 $18.50 Grand Total 109,145 $643.41 $68,688.99 4/20/20212:02 PM Agenda No. 6.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:Parks, Recreation & Community Servic Subject:Discussion on the future of the Schertz Sweetheart Program. (B. James/L. Shrum) BACKGROUND The Schertz Sweetheart Program has been coordinated by the city for 14 years.  The program originally began under the umbrella of the Schertz Business Association back in 1989 which was a predecessor to the current Chamber of Commerce.  The program was a traditional pageant program that focused on evening gowns, talent, and interview portions and culminated in a coronation of court members. The number of court members has varied over the years but there have been 4 members for the last 9 years - Miss Schertz, Miss Sunshine, Miss Jubilee, and Miss Friendly City.  The court has represented the city at various special events and participates in parades in neighboring cities.  The court also participates in a service project.  Originally the program had fairly good participation, but over the years has waned, and ultimately only serves 4 youth.   Since the COVID-19 pandemic hit, we were unable to host the traditional pageant program and coronation in 2020.  Thus, city staff created a virtual application process whereby participants created talent videos on their own at home and uploaded them to a site for the judges to view.  They participated in live Zoom interviews with the judges and participants also pre-recorded a "Ted-Talk" type video on a persuasive speech of any topic of their choosing.  The judges utilized these videos and virtual interviews to make their selection of the 2020 Court.  Opportunities for the court to participate in activities and programs was limited in 2020 due to the pandemic, so the court experience was not the same as it had been.  In 2021, we will utilize the same process because even though we are hosting special events and programs again, the Civic Center is being used exclusively for vaccine clinics and SCUCISD is not renting any of their auditorium facilities for outside use at this time. Since the pause in the traditional program really forced us to revaluate how we put the program on, conversations among staff began again about changing the program.  Over the last several years there has been discussion of evolving the program into a more inclusive format that can impact more youth.  City staff did research on the Texas Municipal League's (TML) Youth Advisory Commission (YAC) program and looked at what other neighboring cities are doing such as Youth Leadership New Braunfels. There are currently 38 Youth Advisory Commissions across the state and there is an annual YAC Summit hosted once a year by TML. The YAC initiative provides cities with energetic volunteers for civic projects, gives city leaders a fresh perspective on issues challenging our cities, and creates a sense of accomplishment for youth.  The Youth Leadership New Braunfels program is so popular that they had over 100 applicants for 30 slots.  The program focuses on city government, leadership skills, healthcare and social services, and higher education.  Participants go on a retreat and participate in a graduation ceremony.   GOAL The idea is to evolve the Sweetheart Court into a leadership program entitled Schertz Young Leaders.  The idea is to evolve the Sweetheart Court into a leadership program entitled Schertz Young Leaders.  The new program would have up to 20 participants and would be modeled similarly to Youth Leadership New Braunfels.  Schertz Young Leaders would focus on leadership, communication, civic responsibility, community service, public speaking, and teamwork.  Participants will get to engage with the business community and civic leaders, participate in a team-building retreat and community service opportunities, and represent the city at various special events.  COMMUNITY BENEFIT The community will benefit from having engaged youth in the community who participate in service projects and learn about civic responsibilities.  These young leaders will be ambassadors in the community and encourage engagement from the next generation to support their community.  City and community leaders will benefit by having a fresh perspective on issues challenging our city. SUMMARY OF RECOMMENDED ACTION City staff recommends evolving the Sweetheart Court program into the Schertz Young Leaders program in FY 21-22. FISCAL IMPACT Currently, the budget for the Sweetheart Program is $10,000 per year and the scholarship portion of the program is budgeted at $4,000.  The program budget could likely be reduced without the need to put on a traditional pageant.  The scholarship portion of the project could remain but be split among participants at a lower-level scholarship, or be eliminated.  Once city staff receives feedback on the direction of this program, a more detailed budget for this program will be created.  At the very least, this program evolution would not increase the current budget. RECOMMENDATION City staff recommends evolving the Sweetheart Court program into the Schertz Young Leaders program in FY 21-22 to be able to impact more youth in the community. Attachments Future of Schertz Sweetheart Program  Schertz City Council April 27, 2021 Lauren Shrum, Director Parks, Recreation and Community Services Discussion on the future of the Schertz Sweetheart Court Program 1 •Created in 1989 by the Schertz Business Association, a predecessor to the Chamber of Commerce •The city took over the program from The Chamber in 2007 •Focus of the program has been a traditional pageant format culminating in a coronation ceremony •Court participates in special events and parades in neighboring cities, community service projects, and receive scholarships 2 Sweetheart Court Program History •COVID-19 pandemic caused a shift in the 2020 Court •Application process online through City website •Selection process included video recorded talent, video recorded Ted Talk topic, and personal interview. •A three-panel team of community members judged applicants. •Calendar of events was reduced due to pandemic •2021 Court program will be conducted the same way –Schertz Civic Center is being used exclusively for vaccine clinics –SCUCISD auditoriums not available for outside rentals at this time 3 Sweetheart Court Program Shift 4 Purpose: To train students in leadership techniques and community awareness. Through participation in the program, participants will be prepared to make a positive impact on the quality of life in their current and future communities. As we look to the future, we recommend transitioning the program to the Schertz Young Leaders. Schertz Young Leaders •Have an impact on more youth in the community (20 participants) •Engage the next generation in support of their community •City and community leaders will benefit by having a fresh perspective on issues challenging our city •Monetary scholarships could still be awarded. New format will provide an opportunity for teens to develop and implement real life skills working with civic and community leaders. Program focuses on: 5 Leadership Communication Finance/Budgeting Public Speaking Teamwork Civic Responsibility Self Confidence Community Service City Operations Schertz Young Leaders 6 Discussion Agenda No. 7.   CITY COUNCIL MEMORANDUM    City Council Meeting:April 27, 2021 Department:City Secretary Subject:COVID-19 UPDATE - Bi-Weekly COVID-19 Update.(C. Kelm/ K.Long/S.Hall) BACKGROUND Emergency Management Coordinator Summer Hall has provided the COVID-19 Update as requested by City Council.  Attachments COVID update  Summer Hall Emergency Management Coordinator April 23, 2021 COVID-19 Update 1 Vaccination Update Upcoming Vaccination Clinics •Week of 4/26: Outreach and Onsite Clinics being scheduled. No in-house clinics scheduled. •May 4th & 6th: 2nd Dose Pfizer Clinics •May 12th –14th: 2nd Dose Pfizer & Moderna Clinics 2 Vaccination Update 3 As of 4/22/2021 1:45 pm X-Axis represents the allocation week number. 19 = Week of 4/19 GUADALUPE COUNTY VACCINE ALLOCATION DSHS Vaccine Dashboard Link: Workbook: COVID-19 Vaccine in Texas (Dashboard) Current Numbers 4 Guadalupe Co.Comal Co.Bexar Co. Confirmed Cases: 10,790 Confirmed Cases: 5,334 Confirmed Cases: 178,157 Probable Cases: 3,618 Probable Cases: 4,725 Probable Cases: 36,225 Fatalities: 208 Fatalities: 291 Fatalities: 3,441 Active Cases: 187 Active Cases: 233 Active Cases: 4,929 Recovered Cases: 13,991 Recovered Cases: 9,537 Recovered Cases: 206,012 Data obtained from DSHS Dashboard: Updated 4/22/2021 4:40 pm SCUCISD Active Case Count 5 6 Testing Positivity Rates State of Texas 5.6% -Molecular 4.34% -Antigen Data obtained from DSHS Dashboard: Updated 4/22/2021 4:40 pm Daily New Cases -State 9 Data obtained from DSHS Dashboard: Updated 4/22/2021 4:40 pm Hospitalization Rates 11 Data obtained from DSHS Dashboard: Updated 4/22/2021 4:40 pm Hospitalizations –Bexar County 10 DATE Patients Patients in ICU Patients on Ventilation 4/6/2021 189 76 29 4/8/2021 199 84 26 4/15/2021 200 71 33 4/22/2021 238 83 38