03-25-2022 Pre-Budget Agenda
MEETING AGENDA
City Council
PRE-BUDGET WORKSHOP
March 25, 2022
City Council Chambers Bldg. 4
1400 Schertz Parkway
Schertz, Texas 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
FRIDAY, MARCH 25, 2022 at 9:00 a.m.
Call to Order (General Comments)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person should fill out
the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual
information given in response to any inquiry, a recitation of existing policy in response to an inquiry,
and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who have signed up to speak in the order they
have registered.
Discussion and Action Items
Pre-Budget prioritization process -
March 25, 2022 City Council Agenda Page 1
Pre-Budget prioritization process -
Discussion and direction for building the FY 2022-23 Budget, including but not limited to setting
five-year goals for the City and setting priorities for the FY2022-23 Budget. Funding all programs
needed to accomplish the City Mission, taking into consideration factors such as population
growth, tax base development, large time sensitive infrastructure projects, right of way issues,
staffing levels and structure, American Rescue Plan funding priorities and process, and prioritizing
expanded programs that may be required in the future.
(M. Browne/Executive Team)
Adjournment
CERTIFICATION
I, SHEILA EDMONDSON, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY
CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS
ON THIS THE 21ST DAY OF MARCH 2022 AT 10:30 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE
PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS
GOVERNMENT CODE.
SHEILA EDMONDSON
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY
COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF
_______________, 2022. TITLE: ______________
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The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course
of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence
of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government
Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items
discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to
this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and
the meeting is conducted by all participants in reliance on this opinion.
March 25, 2022 City Council Agenda Page 2
City Council Pre-Budget Retreat
March 25, 2022
Complete City Model
▪What does this look like?
2
Updated Plan
0.347 0.3517 0.3545 0.3545 0.3645 0.3645 0.3645 0.3645 0.3745 0.3745
0.1651 0.1604 0.1576 0.1576 0.1476 0.1476 0.1476 0.1476 0.1376 0.1376
0
0.05
0.1
0.15
0.2
0.25
0.3
0.35
0.4
$0
$5
$10
$15
$20
$25
FY
2
0
2
0
-
2
1
FY
2
0
2
1
-
2
2
FY
2
0
2
2
-
2
3
FY
2
0
2
3
-
2
4
FY
2
0
2
4
-
2
5
FY
2
0
2
5
-
2
6
FY
2
0
2
6
-
2
7
FY
2
0
2
7
-
2
8
FY
2
0
2
8
-
2
9
FY
2
0
2
9
-
3
0
Mi
l
l
i
o
n
s
Debt Issuances
FM 1518 FS4 FM 3009 Public Safety Infrastructure M&O I&S
3
Tax Rate
$-
$1,000,000
New Annual Funding
Proposed 2030s Plan
0.382 0.392 0.392 0.402 0.402 0.412 0.422 0.422 0.422 0.422
0.1301 0.1201 0.1201 0.1101 0.1101 0.1001 0.0901 0.0901 0.0901 0.0901
0
0.05
0.1
0.15
0.2
0.25
0.3
0.35
0.4
0.45
0
5
10
15
20
25
30
FY
2
0
3
0
-
3
1
FY
2
0
3
1
-
3
2
FY
2
0
3
2
-
3
3
FY
2
0
3
3
-
3
4
FY
2
0
3
4
-
3
5
FY
2
0
3
5
-
3
6
FY
2
0
3
6
-
3
7
FY
2
0
3
7
-
3
8
FY
2
0
3
8
-
3
9
FY
2
0
3
9
-
4
0
Mi
l
l
i
o
n
s
Debt Issuances
Public Safety Infrastructure M&O I&S
4
Tax Rate
$-
$3,000,000
New Annual Funding
Complete City Model
▪How should the upcoming infrastructure bond
allotment plan be distributed?
▪8 million in 2025
▪15 million in 2029
▪"Infrastructure" consists of items such as:
▪Parks (skate park,trail development, etc.)
▪Streets (reconstructions, new streets, etc.)
▪Facilities (new/remodeled offices, public safety,
library branches, courtroom, etc.)
▪Drainage (new drainage channels)
5
Sales Taxes
6
35.2%23.4%
7.5%20.9%
5.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
SALES TAX
By Collection Month
2021-22 2020-21 2019-20 2018-19
FY 22-23 Budget Development
▪Projecting Increase in Sales Tax Revenue
▪Majority to go toward GBRA land purchase -
$285,000
▪Remainder to cover lower fees collections, if they
don't pick up (permits, rentals, investments, etc.)
7
5 Year Forecast FY 2022-23
▪Add chart in for what we have right now
8
▪Expanded Programs Built into this Scenario for FY 2022-23
▪ECI –1%, then slow increments in the out years
▪New Personnel -$200,000
▪Small Equipment -$14,500
▪Large Equipment/Projects -$55,000
▪Allocating Excess Funds from Tax Rate Swap to SPAM Program -$400,000
▪Begin Station #4 Staffing -$300,000
5 Year Forecast FY 2022-23
9
▪Expanded Programs Built into this Scenario for FY 2022-23
▪ECI –2% upfront, but nothing in out years
▪New Personnel -$200,000
▪Large Equipment/Projects -$55,000
▪Allocating Excess Funds from Tax Rate Swap to SPAM Program -$400,000
▪Begin Station #4 Staffing -$300,000
▪Lower initial allocation of funds to next Class and Comp -$220,000 instead of
$250,000
FY 22-23 Budget Development
▪Discussion on ECI
▪Discussion on Class and Comp
▪Where do we want to be (percentile wise)?
▪How long do we want to take to get there?
10
FY 22-23 Budget Development
▪Can we be more aggressive on projections?
▪What areas could we do this? What would that look
like? How much money would that get us?
▪Sales tax –increasing from 5% to 7%
▪Would provide additional $475,000 recurring revenue for FY 22/23
▪Across the line-item adjustments to match long-term trends
▪Reduce department budgets by 2%
▪Would provide additional $750,000 recurring funding
11
FY 22-23 Budget Development
▪Add anything in from Citizen Survey?
12
Key City 5 Year Goals 2023
▪What are these? Haven’t had a slide like this in
awhile
▪Past goals have included things like:
▪Building repairs
▪Fire Station 3
▪Compensation Study
▪Bond Election
▪Strategic Staffing Levels
▪Focus on Completing Existing Programs
▪Maintain Reserves
13
FY 22-23 Budget Development
▪CIP Projects –update the following slides
▪Water/Wastewater
▪Streets
▪Parks
▪Drainage
▪Facilities
14
Water/Wastewater CIP Funding
◼FY 19-20:Projects funded from Impact fees and Operation funding
⚫Water/Wastewater Master Plan ($500K)
⚫Corbett Elevated Storage Tank ($2.7M)
◼FY 20-21:Projects funded from reserves
⚫Aviation Heights Waterline Replacements ($1.8M)
⚫Design 16” Dedicated line from E Live Oak to IH35 ($500K)
◼FY 21-22:Proposed Debt Issuance ($11M)
⚫Crest Oak Sewer Line upsize ($1M)
⚫Construction 16” Dedicated line from E Live Oak to IH35 ($5M)
⧫($1.5 million reserves and $3.5 million in debt issuance)
⚫FM 1518 Utility Relocation (Construction)
◼FY 22-23:TBD Combination: Issue Debt, impact fees, EDC, reserves
⚫Lookout Sewer Line upsize
⚫Cibolo West Wastewater trunk main (route study)
Streets SPAM CIP Funding
◼FY 20-21:bond funds and general fund ($210,000
recurring and $200,000 one time)
⚫Tri County Reconstruction (EDC Funded $3,500,000 -$4,050,000 includes engineering)
⚫Schertz Parkway Concrete Repair Work ($150,000)
⚫2018 SPAM Residential Chip Seal Upgrades ($200,000)
⚫2020 Slurry Seal Projects ($2,500,000)
⚫PCI Study ($100,000)
⚫FM 3009/FM 78 Intersection Planning Study ($200,000)
⚫Elbel Road (pending additional funding -$1,400,000)
⚫Aviation Heights and Lindbergh Street Repair on hold pending policy discussion ($1,900,000)
◼FY 21-22:$210,000 recurring going forward if not more
bond funds (does not include impact fee funds for expanded capacity)
⚫Project(s) from CIP will be identified based on final costs of 2020/2021 funds or needing to save
up funds over multiple years (Next up Schertz Parkway Woodland Oaks to IH-35 Preservation
Overlay = estimated cost $800,000 –so short about $600,000)
16
Parks CIP Funding
◼FY 20-21: bond funds and general funds ($235,000 recurring and $150,000 one time
(for trails))
⚫Pedestrian Bike Routes and Bike Lanes Construction,
⚫Great Northern Trail Segment Design and Construction
⚫Veteran's Memoria Plaza Landscape Renovation
⚫Thulemeyer Parking Lot
⚫Crescent Bend Entry Improvements
⚫Ashley Park Playscape and Pavillion
◼FY 21-22: $235,000 Proposed Priorities (pending Parks Board Input)
⚫Dietz or Northern Trail Section
⚫Thulemeyer Restroom
⚫Crescent Bend Master Plan (to help deal with increase in visitors)
⚫Soccer Complex Well and Pumps (moved up based on impact of freeze)
◼Major Projects
⚫Evaluate Wendy Swan Pool Conversion to Splash Pad
⚫Pursue other funding for Hilltop Park (Grants)
⚫Consider funding adjustments for current facilities (Rec Center/Senior Center)
17
Drainage CIP Funding
◼FY 19-20:$487,789; DESIGN:Colonies, Osage, Castle Hills, Desilt three ponds
◼FY 20-21:$1,472,870 Colonies, Osage, Castle Hills, Desilt three ponds, FS #2, Design: Amazon Ditch
------------------------------------------------------------------------------------------------------------------------------------------
◼FY 21-22:$750,000
⚫Woodland Oaks
◼FY 22-23:$650,000
⚫FM 78 (Sely’s)
◼FY 23-24:$550,000
⚫Whisper Branch/
Whisper Trace
◼FY 24-25:$500,000
⚫Buffalo
Based on current budget, first drainage project will be in FY 24-25
Drainage Fee:$5.20/LUE –FY 12-13 last increase
General Fund or Bonds may need to supplement
The FEMA ditch cost (>$2 million)
Drainage Fee Revenue 1,200,000.00$ Water/Wastewater 144,000.00$
Permit Revenue 4,000.00$ Eng/General 285,000.00$
Interest 20,000.00$ Fleet 99,000.00$
Total Drainage Budget 1,224,000.00$ 528,000.00$
Personnel 400,000.00$
Interfund 528,000.00$
Debt Service 122,000.00$
Final Drainage Budget 174,000.00$
Interfund from DrainageDrainage Budget
Facilities CIP Funding
▪FY 20-21 Funded Programs
▪Civic Center Kitchen Remodels and floor
▪Public Safety Restroom Remodel
▪EMS HVAC Replacement
▪Building 1 Counters
▪FY 21-22 Funded Programs
▪Community Center Kitchen remodel
▪Building 10 Interior upfit for Parks
▪Vehicle Yard Security Gates
▪Deferred Preventative Maintenance –Expanded Program
▪Interior Finishes:$40,000
▪Flooring (carpets, vinyl, tile):$100,000
▪HVAC Replacement: $75,000
Other Council Priorities
20
Discussion
21
Retreat Overview
▪FY 22-23 Budget Development
22
FY 22-23 Budget Development
▪Increase in Sales Tax Revenue
▪Decrease in Fee Revenues
▪Update on Personnel Budget to Actual
▪Department Year-end Projections
▪Any "extra" money? What is our bottom line at
this moment
23
Revenue Decreases
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
1000000
Court Rentals Investments
As of March 31
Budget 2021 2021 Actual 2020 Actual
24
Personnel Budget to Actual
FY 2021 Budget Actual % Used
General Fund Personnel* $24,180,401 $12,309,533 51%
25
*Exactly halfway through the year, personnel has already used
up 51% of the budget before merit raises.FY 2022
FY 2020 Budget Actual % Used
General Fund Personnel $22,209,294 $10,781,793 49%
FY 2021 Budget Performance
26
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
March 2020 March 2021
% Of Budget
Revenue Expenditures
Year End Projections
◼Budgeted Fund Balance Drawdown -
$1,633,000
◼Year End Projected Drawdown -
$1,575,000
◼$58,000 additional for FY 2021-22
27
Personnel Update
▪New positions in 20/21, 12 added:
▪FY 19-20 (June 2020) –Added 8 positions
▪Patrol Officer
▪Assistant Director of Public Works
▪Engineer
▪Street Worker I (2)
▪FY 20-21 (October 2020) –Added 4 positions
▪Police Captain
▪Emergency Management Coordinator
▪Projected 4-6 positions in 2022
▪Projected 4 positions in 2023
28
▪Street Worker II (1)
▪Park Maintenance Technician
▪Kennel Techs (2)
▪School Resource Officer (SRO)
▪Senior Planner
▪Fire Fighters (4)
▪2nd half of FY 21 –Future Staffing Discussion / Prioritization
▪4 General Fund / 2 Water