08-05-2022 Budget Workshop Agenda
MEETING AGENDA
City Council
PRE-BUDGET WORKSHOP
August 05, 2022
HAL BALDWIN MUNICIPAL COMPLEX CIVIC CENTER
1400 SCHERTZ PARKWAY
CIVIC CENTER BUILDING #5 BLUEBONNET HALL
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
FRIDAY, AUGUST 5, 2022 at 8:30 A.M.
Call to Order (General Comments)
Hearing of the Residents
This time is set aside for any person who wishes to address the City Council. Each person should fill out
the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while addressing the
Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual
information given in response to any inquiry, a recitation of existing policy in response to an inquiry,
and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who have signed up to speak in the order
they have registered.
WELCOME/OVERVIEW
DISCUSSION AND ACTION ITEMS
Budget Prioritization Process -
Discussion and direction for prioritizing the FY2022-23 budget, including but not limited to funding
all programs needed to accomplish the City Mission and taking into consideration factors such as
population growth, tax base development, large time sensitive infrastructure projects, right of way
issues, staffing levels and structure, school safety, Schertz Magazine and magazine printing costs,
and prioritizing expanded programs that may be required in the future. (M. Browne/Executive
Team)
ADJOURNMENT
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY
THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS
ON THIS THE 29th DAY OF JULY 2022 AT 3:45 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO
THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH
CHAPTER 551, TEXAS GOVERNMENT CODE.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE
CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF
_______________, 2022. TITLE: ______________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
spaces are available. If you require special assistance or have a request for sign interpretative services or
other services, please call 210-619-1030.
The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during
the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open
Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal
counsel and the presence of any subject in any Closed Session portion of the agenda constitutes
a written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein
may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision
has been added to this agenda with the intent to meet all elements necessary to satisfy Texas
Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance
on this opinion.
City Council Budget Retreat
August 5, 2022
Retreat Overview
Tax Rate Discussion
FY 2022-23 Budget Development &
Highlights
Cut Line Discussion
CIP Updates
Schertz Magazine Discussion
School Safety/Security
2
2022 Property Values
2021 Taxable value $4,113,819,189
2022 Equivalent Taxable Value $4,645,496,543
2022 New Taxable Development +$116,497,996
2022 Adjusted Taxable Value $4,761,994,539
Difference between Adjusted
Taxable Values
$648,175,350
Tax Rate
No-New
Revenue:
The tax rate which will generate the
same revenue for the city from property
on the previous year’s tax roll.
Voter Approval
Rate:
The rate if exceeded triggers an
automatic election on the tax rate.
Current:The rate currently adopted by the City.
Proposed Max:The maximum rate set at which the final
adopted rate cannot exceed.
Tax Rate
Current: $0.5121
No New Revenue: $0.4526
Voter Approval: $0.4721
Voter Approval -
Unused Increment:
$0.5094
Proposed Max: $0.4665
$0.01 is equal to $477,000 revenue or $29.48 on
the average home
Proposed budget
assumes this rate
Target Tax Rate
Tax
Rate
Current Proposed
Maximum
M&O $0.3470 $0.3185 For day to day
operations
I&S $0.1651 $0.1480 To pay the
City’s debt
Total $0.5121 $0.4665
FY 2022-23 City Tax Rate
Tax Rate Name Tax Rate per
$100
Est. Tax
Bill
Bill
Increase
%
Increase
No-new-revenue $0.4526 $1,334.45 - -
Voter Approval $0.4721 $1,392.23 $57.78 4.3%
w/Increment $0.5094 $1,501.59 $167.14 12.5%
Proposed $0.4665 $1,375.13 $40.68 3.0%
New Proposed $0.4798 $1,414.34 $79.88 6.0%
Current $0.5121 $1,509.55 $175.10 13.1%
7
Tax bills are based on average taxable value of homes for 2022 of
$294,800
Estimated Tax Bills and Bill Increases are annual amounts
Historic Tax Rates – M&O
0.3345
0.259 0.259 0.2842 0.2993 0.2993 0.2993 0.301 0.3164 0.3159 0.3168 0.3248 0.3497 0.3496 0.347 0.3517
0.3185
0.0000
0.0500
0.1000
0.1500
0.2000
0.2500
0.3000
0.3500
0.4000
Historic Tax Rates – I&S
0.0972
0.15 0.15 0.15 0.15
0.185 0.2006 0.1964 0.181 0.1752 0.1743 0.1662 0.1649 0.165 0.1651 0.1604 0.148
0.0000
0.0500
0.1000
0.1500
0.2000
0.2500
Historic Tax Rates – Total
M&O
0.3345 M&O
0.259
M&O
0.259
M&O
0.2842
M&O
0.2993
M&O
0.2993
M&O
0.2993
M&O
0.301
M&O
0.3164
M&O
0.3159
M&O
0.3168
M&O
0.3248
M&O
0.3497
M&O
0.3496
M&O
0.347
M&O
0.3517 M&O
0.3185
I&S
0.0972
I&S
0.15
I&S
0.15
I&S
0.15
I&S
0.15
I&S
0.185
I&S
0.2006
I&S
0.1964
I&S
0.181
I&S
0.1752
I&S
0.1743
I&S
0.1662
I&S
0.1649
I&S
0.165
I&S
0.1651
I&S
0.1604 I&S
0.148
0.0000
0.1000
0.2000
0.3000
0.4000
0.5000
0.6000
.5146.5146 .5121 .5121
.4665.4317.4090.4090
.4974
.4342.4493
.4843 .4999 .4974 .4911 .4910.4911
FY 2022-23 Proposed Budget
11
FY 2022-23 Budget Development
More sales tax realized
More aggressive on revenue projections
Sales tax – increasing from 5% to 6% (7% in out years)
More aggressive on expense projections
Across the line-item adjustments to match long-term trends
Reduce department budgets by 2%
All of this provides additional recurring funding
12
Budget Priorities
13
Established priorities from the pre-
budget retreat
Infrastructure
CIP Planning/Document Development
New/Reconstruction of Facilities
Compensation
Increase Staffing
FY 2022-23 Budget Highlights
14
Expanded Programs Proposed to Fund
Wage Adjustment Proposal
New Personnel
Additional SPAM Funding
Bldg. 27 Parking Lot Surfacing
IT Upgrades – Internet & Fiber
Software – Purchasing & PD
Library Board Proposal
FY 2022-23 Budget Highlights
15
Wage Adjustment Proposal
One time, in lieu of merit
P/T and F/T - Non-public safety
4/2/1 plan
Couple this with 3% ECI
Both to go into effect October 1
FY 2022-23 Budget Highlights
16
3% ECI – Across the Board
Employees >3% outside of pay band not eligible
Unified Pay Plan
Public Safety Pay Plan
FY 2022-23 Budget Highlights
17
Wage Adjustment Proposal
60% (120 EEs) receive 4% - < $53K
20.5% (41 EEs) receive 2% - $53K - $75K
19.5% (39 EEs) receive 1% - $75K+
Employees outside of pay band will receive
adjustment as a lump sum (same as merit)
No change to Public Safety merit – 1%
Paid as lump sum to all
TCMA Region 8 Comparison
18
FY 2022-23 Budget Highlights
19
New Personnel
Proposing 15 new positions in General Fund:
Fire – 3 Firefighters for Station 4, Inspector
Engineering – Inspector, Engineer
IT – Public Safety Tech.
Parks – Parks Maintenance Tech.
Planning & Community Development – Plans Examiner
Police – 2 SRO’s, Traffic Officer, Records Specialist
Fleet – Parts Clerk/Lube Tech.
Library – P/T Programming Specialist
Enterprise Funds:
EMS – 8 new personnel in planned phase approach
FY 2022-23 Budget Highlights
20
Additional SPAM Funding
FY 22/23 base has $400,000
FY 22/23 expanded would increase that to
$650,000
FY 23/24 would increase that to $850,000
Will now have $850K recurring funding amount for
road program by FY 23/24 (ideally, should be $2
million recurring)
FY 2022-23 Budget Highlights
21
Bldg. 27 Lot Surfacing
Cost: $200,000
Need additional parking/storage
FY 2022-23 Budget Highlights
22
IT Upgrades
Internet
Cost: $16,500
Upgrade existing GVEC Internet access from 10 MBs to 500
MBs
Adds additional high-speed connection to the internet which
can balance connectivity and route traffic to most efficient route
Fiber
Cost: $10,500
Upgrades existing fiber connectivity between City Hall and
Library (current fiber is more than 10 years old)
Will be able to move forward with systems replication, high-
speed backups and better network load balancing for internet
connectivity and other services
FY 2022-23 Budget Highlights
23
New Software
eProcurement and Contract Management
Software
Cost: $10,000
Will allow for increased participation in the bidding
process, more effective contract management and
increase efficiency for staff
Records Management System Software
Cost: Unknown – earmarking $50,000 in budget to go
toward it
Joint project with IT & PD to replace current Law RMS
with a more efficient and productive system
FY 2022-23 Budget Highlights
24
Library Advisory Board
Children's Audio Books - $5,000
Will provide starter collection of 100-111 books
Come directly from LAB budget
Hotspot Program Proposal
Initial Cost $1540, Recurring Cost: $1320
Would provide 11 hotspots to library inventory and allow
everyone in our community to have access to the Internet
through their library card
Propose 50/50 split between LAB and General Fund budgets for
3 years
$770 – initial year
$660 – years 2 and 3
Phase recurring cost into General Fund budget after that
FY 2022-23 Budget Highlights
25
Enterprise Funds - EMS
8 new personnel in planned phase
approach
Mental health service canine
FY 2022-23 Budget Highlights
26
Enterprise Funds – Water/Sewer (requests pending/still under
review)
Tyler Notify
Cost: $18,688
Will provide staff the ability to notify residents of late water bills, water
outages via text message
Water/Sewer Gems Software
Cost: $23,496
Will help to identify the impact to our system of line size increases,
main additions and potential new users
Will allow the City to simulate a variety of situations in order to predict
impacts to the system which will aid in decision making when
prioritizing projects and allocating maintenance resources and to be
able to update the model
Mobile bypass pump
Cost: $83,900
Pump will enhance reliability and ensures infrastructure remains
operable in emergency situations or when there are mechanical or
electrical failures due to weather (pump would be employed on a temp
basis)
FY 2022-23 Budget
General Fund Proposed Budget $42,883,016
Increase of $2,837,920 or 7.1%, from FY 2021-22 Adopted
Budget, not including infrastructure funding
Non Personnel Budgets increased 2.7% due to fuel costs,
police equipment, and additional road maintenance funds
Personnel Budgets increase 11.2% for the annual pay
adjustments, insurance, ECI, and adding positions
City Budgets – General Fund
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Final General Fund Budgets
Sales Tax
$6,421,477
$7,032,044$6,872,306
$7,261,388
$7,223,573
$8,455,341
$8,334,641
$9,612,864
$11,222,802
$12,345,083
$13,085,788
-5%
0%
5%
10%
15%
20%
25%
30%
35%
-$2,000,000
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 Proj
2022
Proj
2023
Franchise
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Actual
Permit
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Permit Revenue
Fees
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Actual
Personnel
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Actual
Operating
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Actual
Capital Outlay
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budget Actual
General Fund
Proposed Budget assumes a 26% Fund
Balance requirement
Choices made in this budget will reduce
the fund balance to 26% over the next 5
years
2020 - 5 Year Forecast
FY2020 FY2021 FY2022 FY2023 FY2024 FY2025
Revenue $34,572,785 $36,535,951 $37,894,459 $39,317,256 $40,807,506 $42,368,531
Expense $34,719,223 $36,714,581 $37,903,259 $39,071,107 $40,734,853 $42,463,756
Capital
Projects $4,000,000 $500,000
Reserve
Funding ($4,146,438) ($678,630) ($8,800) $246,149 $72,653 ($95,226)
Fund
Balance %33.9% 30.7% 29.1% 28.5% 27.4% 26.0%
2021 - 5 Year Forecast
FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Revenue $36,806,979 $38,712,493 $40,189,247 $41,736,213 $43,356,853 $45,054,800
Expense $37,266,630 $38,464,984 $40,083,265 $41,666,727 $43,339,702 $45,205,942
Capital
Projects $2,314,007 $850,000
Reserve
Funding ($2,773,658) ($602,491) $105,982 $69,487 $17,152 ($151,142)
Fund
Balance %33.1% 30.8% 29.5% 28.6% 27.5% 26.0%
2022 - 5 Year Forecast
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
Revenue $41,167,878 $42,457,595 $44,371,628 $46,395,944 $48,537,280 $50,802,804
Expense $41,111,976 $42,683,016 $44,185,670 $46,247,930 $48,420,871 $50,540,123
Capital
Projects $1,645,112 $200,000
Reserve
Funding ($1,589,210) ($425,421) $185,958 $148,013 $116,409 $262,681
Fund
Balance %30.5% 29.6% 28.7% 27.7% 26.7% 26.0%
5 Year Summary – I&S Fund
At I&S Rate of $0.1480:
Includes the following upcoming debt issuances:
FY 21/22
FM 1518: $9,400,000
Fire Station #4: $15,450,000
FM 3009 Extension: $3,600,000
Main Street: $3,250,000
FY22/23
Main Street: $7,250,000
FY 24/25
Infrastructure: $8,000,000
FY 25/26
Public Safety Buildings: $20,000,000
FY 26/27
Public Safety Buildings: $15,000,000
FY 28/29
Infrastructure: $15,000,000
Graph of Debt Service
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
2023 2024 2025 2026 2027 2028 2029 2030
General Fund Debt Service Bonds
Public Safety Bldg
Bonds
Public Safety Bldg
Main Street
Main Street
Fire Station 4
FM 1518
Current Obligations
Cut Line Discussion
42
Proposed Programs/Personnel Funded
at Current Rate: $0.5121
N/A - Current Rate is too high
Cut Line Discussion
43
Programs/Personnel Funded at No New Revenue
Rate: $0.4527
Cut Line Discussion at Proposed Rate - $0.4665
44
NNR Rate
NNR Rate
Proposed Rate
Cut Line Discussion at
Voter Approval Rate - $0.4723
45
NNR Rate
Proposed Rate
VAR Rate
NNR Rate
VAR Rate
Cut Line Discussion at
Voter Approval Unused Increment Rate - $0.5094
46
VAUI
Rate
VAR Rate
Proposed
Rate
NNR Rate
Cut Line Discussion at
Voter Approval Unused Increment Rate - $0.5094
47
NNR Rate
VAUI
Rate
VAR Rate
Water/Wastewater CIP
48
FY 21-22 Completed
•Crest Oak Sewer Line: $1.1M (Construction costs)
•Northcliffe and NACO Generators Design: $30,000
FY 21-22 In Process
•Aviation Heights waterline replacement project: $1.8M (Construction costs)
•Northcliffe and NACO Generators-ARP Funding: $550,000
•Corbett GST-Water impact fees and Federal Appropriations Committee: $7.5M
(Construction costs)
•Greytown and Ware Seguin Loop Lines: $1.8M
•East Live Oak to IH 35 24" Waterline – Engineering: $1.3M
•Woman Hollering Creek: $12M (Construction costs)
FY 22-23
•Lookout Sewer line upsize-EDC funding: $4M
•FM 1518 Relocation-TxDot driven: $11.6M (Construction costs)
•SCADA upgrade-ARP Funding: $189,000
•Greenshire waterline replacement project-ARP Funding: $3.3M
•East Live Oak to IH 35 24" Waterline – Easement Acquisition: $1M
Drainage CIP
49
FY 21-22 In Process
•FM 78 Drainage Channel Design Phase: $100,000
FY 22-23
•FM 78 Drainage Channel Construction Phase: $550,000
Facilities CIP
FY 21-22 Completed
•HVAC replacements at AAC, Senior Center, PD Server room,
North Center, Community Center, Civic Center: $1.7M
•Replace Carpet and Seating in the Council Chambers: $25,000
FY 21-22 In Process
•Parks Remodel (Building 10)-In design: $49,000
•Replace Carpet in Administration Bldg. (Building 2): $35,000
FY 22-23
•City Hall (Building 1) Countertop remodel: $138,000
•Police Department (Building 6) HVAC replacement: $150,000
•Parks Remodel (Building 10)-Construction: $201,000
50
Streets CIP
51
FY 21-22 Completed
•Boenig (In house): $30,000
•Eckhardt (Partnership with Guadalupe County): $130,000
•Old Wiederstein (In house): $50,000
•Elbel (except signal at Westchester): $2M
FY 21-22 In Process
•Tri County Parkway
•2018 SPAM
•2020 SPAM
•PCI Data Collection
FY 22-23
•Buffalo Valley South and Trainer Hale: FM1518-Wier (In house): $45,000
•Beck Street and Ashley Place Unit 1 (Resurface): $94,000
•Windy Meadows: FM 1518-Oak Street (Resurface): $270,000
•Signage Replacement: $65,000
CIP Update – Parks
52
Update on FY 21/22 projects
FY 21‐22 Parks CIP Program Fund FY 21‐22 Trail Development Fund
Ashley Park Renovation Phase III 111,000$ General
Wendy Swan Memorial Park Splashpad 297,000$ Reserve Loan GNT ‐ FM 1103 Segment 40,000$ Bond (GB6)
Thulemeyer Park Phase I 100,000$ General GNT ‐ Riata Segment 60,000$ Bond (GB6)
Schertz Soccer Complex Irrigation Well Storage 138,000$ Bond GNT ‐ Sippel Elementary Segment 30,000$ Bond (GB6)
Wendy Swan Memorial Park Restroom Repairs 29,000$ Insurance GNT ‐ Belmont Park Segment 30,000$ Bond (GB6)
Heritage Oaks Park Basketball/Pickleball Court Developer
Heritage Oaks Park Pedestrian Bridge Pulte Homes
Christmas Tree 50,000$ General
Cibolo Valley Dr Medians Landscaping & Irrigation 88,200$ General
CVD Medians Water Service, Meter, Impact Fees 30,000$ Contingency
Skate Park Light 15,000$ General
TOTAL 858,200$ TOTAL 160,000$
CIP Update – Parks
53
Planned FY 22/23 projects
FY 22‐23 Parks CIP Program Fund FY 22‐23 Trail Development Fund
Thulemeyer Park Renovation Phase II 100,000$ General Comal Settlement Park (Trailhead) 188,000$ Reserve Loan
Wendy Swan Memorial Park Basketball Court 15,000$ General Comal Settlement Park (Trailhead) 150,000$ General (404)
Wendy Swan Memorial Park Swing Set 15,000$ General Comal Settlement Park (Trailhead) 37,000$ Park Fund
Pickrell Park Site Amenities 23,000$ General
Crescent Bend Nature Park Master Plan 35,000$ General
Great Northern Trail Site Amenities 15,000$ General
Homestead/Hilltop Park Site Amenities 15,000$ General
Safety Surfacing 16,000$ General
Holiday Lighting 250,000$ HOT
TOTAL 484,000$ TOTAL 375,000$
CIP Update – Parks
54
UNFUNDED UNFUNDED
FY 23‐24 Parks CIP Program Fund FY 23‐24 Trail Development Fund
Hilltop/Homestead Park Development (Hilltop) 1,500,000$ Grant/Parkland Dry Comal Creek Trail 300,000$ TPWD Grant
Parklands Park Development (Trees & Irrigation 100,000$ Tree Mitigation
Thulemeyer Park Renovation Phase III 100,000$ General
Maintenance Projects TBD 135,000$ General
Holiday Lighting 250,000$ HOT
TOTAL 2,085,000$ TOTAL 250,000$
FY 24‐25 Parks CIP Program FY 24‐25 Trail Development
Hallie's Cove Park Development 235,000$ General Dietz Creek Trail Segment 1 250,000$
TOTAL 235,000$ TOTAL 250,000$
FY 25‐26 Parks CIP Program FY 25‐26 Trail Development
Pickrell Park Renovation 1,000,000$ CDBG Dietz Creek Trail Segment 2 250,000$
Pickrell Pool Renovation 1,000,000$ TPWD Grant
TOTAL 2,000,000$ TOTAL 250,000$
FY 26‐27 Parks CIP Program FY 26‐27 Trail Development
Skate Park Phases II & III 1,000,000$ Great Northern Trail Segment 250,000$
Community Circle Park Development 2,000,000$
TOTAL 3,000,000$ TOTAL 250,000$
FY 27‐28 Parks CIP Program FY 27‐28 Trail Development
Graytown Valley Park Development Phase II 500,000$ Great Northern Trail Segment 250,000$
Park at Woodland Oaks Renovation 235,000$ General
TOTAL 735,000$ TOTAL 250,000$
Schertz Magazine Update
Linda Klepper, Director of Public Affairs
Schertz Magazine Overview
Current Printing Contract
Printer let the City know on May 18 that they would not renew the
current printing agreement for the magazine
Contract expires end of September 2022
Increasing printing costs
FY 2020-21 Actual Costs: $94,369.00
FY 2021-22 Projected Costs: $112,000.00
Supply chain issues
Continue to be a concern based on feedback - 80# paper is the
harder paper to find
56
Printing RFP
57
Current Magazine Specs
48 page, monthly, 80#
RFP Scope:
Current Specs
48 page, monthly, 80# and/or 60#
Adjust Frequency (every other month)
48 page, bimonthly, 80# and/or 60#
Adjust page count (reduce by 16 pgs)
32 page, monthly, 80# and/or 60#
Adjust frequency and page count (every other month and reduce 16
pages)
32 page, bimonthly, 80# and/or 60#
RFP Breakdown – Magazine Printing
58
Vendor A Vendor B Vendor C
12 Months / 48 Pages - 80#
$130,560.00 $184,971.36 $286,560.00
12 Months / 32 Pages - 80#
$93,696.00 $129,602.52 $198,600.00
12 Months / 48 Pages - 60#
$113,280.00 $151,221.12 NO BID
12 Months / 32 Pages - 60#
$81,984.00 $108,549.48 NO BID
6 Months / 48 Pages - 80#
$65,280.00 $92,485.68 $143,280.00
6 Months / 32 Pages - 80#
$46,848.00 $64,801.26 $99,300.00
6 Months / 48 Pages - 60#
$56,640.00 $75,610.56 NO BID
6 Months / 32 Pages - 60#
$40,992.00 $54,274.74 NO BID
Printing options – Vendor A
59
Current FY 21/22 Magazine Printing
Projected Cost: $112,000.00
48 page, monthly, 80#
Options to consider:
Option 1 Current Specs -$130,560.00
48 page, monthly, 80#
Option 2 adjust paper quality -$113,280.00
48 page, monthly, 60#
Option 3 adjust frequency (every other month) -$56,640.00
48 page, bimonthly, 60#
Option 4 adjust page count (reduce by 16 pgs) -$81,984.00
32 page, monthly, 60#
Staff Recommendation
60
2021-22
BUDGETED
2021-22
PROJECTED
2022-23 Option 1
Current Specs
2022-23 Option 2
Adjust Paper Quality
2022-23 Option 3
Adjust Frequency
2022-23 Option 4
Reduce Page Count
Estimated Printing $94,000.00 $112,000.00 $130,560.00 $113,280.00 $56,640.00 $81,984.00
Estimated Design $65,000.00 $62,208.00 $63,000.00 $63,000.00 $38,016.00 $48,768.00
Estimated Postage $50,000.00 $50,000.00 $50,000.00 $50,000.00 $25,000.00 $30,000.00
Est. Writers/Photogs $10,000.00 $9,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00
Estimated Expenses $219,000.00 $233,208.00 $253,560.00 $236,280.00 $124,656.00 $165,752.00
Estimated Revenue $145,000.00 $145,000.00 $155,000.00 $155,000.00 $75,000.00 $130,000.00
Estimated
Net Cost
$74,000.00
$88,208.00 $98,560.00 $81,280.00 $49,656.00 $35,752.00
School Safety/Security
61
Update from Police Dept. for upcoming
school year
Discussion
62