05-07-2024 Council Workshop Agenda Packet
CITY COUNCIL WORKSHOP AGENDA
May 7, 2024
5:00 P.M.
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
TUESDAY, MAY 7, 2024 at 5:00 p.m.
Call to Order
Discussion and Action Items
1.Minutes - Consideration and/or action regarding the approval of the Council Workshop
minutes of April 2, 2024. (S.Edmondson/S.Courney)
Workshop
2.Workshop on the Onboarding of newly elected Councilmembers (R.Westbrook/S.Edmondson)
3.Workshop to discuss the implementation of a Women's History Month program (R.
Westbrook/S. Williams/S. Gonzalez)
4.Workshop on potential modifications and enhancements to Movin' on Main (R. Gutierrez/S.
Williams/S.Gonzalez/L.Shrum)
5.Workshop to Highlight Domestic Violence and related services that are managed through our
Crime Victim's Liaison office through collaborative relationships with other Law
Enforcement Agencies, the tri-County District Attorney's Offices, and other
Non-Governmental Organizations that includes an assortment of services mandated by law
and otherwise (M./Watson/S.Williams/J.Lowery)
May 7, 2024 City Council Agenda Page 1
6.Workshop on the second phase of the Skate Park.(P.Macaluso/S.Gonzales/L.Shrum)
Adjournment
CERTIFICATION
I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT
THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE
3RD DAY OF MAY 2024 AT 3:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT
CODE.
SHEILA EDMONDSON
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY
COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON ________DAY OF
___________________, 2024.
TITLE: _______________________________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.
The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course
of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence
of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government
Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items
discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to
this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and
the meeting is conducted by all participants in reliance on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Gutierrez
Member
Audit Committee
Investment Advisory Committee
Main Street Committee
Liaison
Board of Adjustments
Senior Center Advisory Board-Alternate
Councilmember Davis– Place 1
Member
Interview Committee
Main Street Committee - Chair
TIRZ II Board
Liaison
Parks & Recreation Advisory Board
Schertz Housing Authority Board
Transportation Safety Advisory Board
Councilmember Watson-Place 2
Member
Audit Committee
Interview Committee-Alternate
Liaison
Library Advisory Board
Senior Center Advisory Board
Cibolo Valley Local Government Corporation-Ex-Officio
Councilmember Macaluso – Place 3
Member
Interview Committee
Hal Baldwin Scholarship Committee-Alternate
Liaison
TIRZ II Board
Animal Services Advisory Committee
May 7, 2024 City Council Agenda Page 2
Councilmember Gibson – Place 4
Member
Interview Committee
Hal Baldwin Scholarship Committee
Investment Advisory Committee
Liaison
Schertz Historical Preservation Society
Councilmember Westbrook – Place 5
Liaison
Schertz-Seguin Local Government Corporation (SSLGC)
Planning and Zoning Commission
Schertz Historical Preservation Society
Cibolo Valley Local Government Corporation (CVLGC)-Alternate
Councilmember Heyward – Place 6
Member
Animal Services Advisory Committee
Audit Committee
Interview Committee-Chair
Investment Advisory Committee
Main Street Committee
Liaison
Building and Standards Commission
Economic Development Corporation - Alternate
Senior Center Advisory Board
Councilmember Brown – Place 7
Member
Main Street Committee
Schertz-Seguin Local Government Corporation (SSLGC)
Liaison
Economic Development Corporation
May 7, 2024 City Council Agenda Page 3
Agenda No. 2.
CITY COUNCIL MEMORANDUM
City Council
Meeting:May 7, 2024
Department:City Secretary
Subject:Workshop on the Onboarding of newly elected Councilmembers
(R.Westbrook/S.Edmondson)
BACKGROUND
During the Strategic Planning Retreat held on February 2, 2024, it was requested that the City Secretary
develops an onboarding procedure for newly elected City Councilmembers.
Attachments
Draft Onboarding Info.
L: City Secretary/City Council/Onboarding
DRAFT
Onboarding for Newly Elected Officials
Final results from election: Confirm results with Bexar, Guadalupe, and Comal County Election Offices
Pre-Onboarding Tasks-City Secretary
• Notify the newly elected council members of their election results.
City Secretary will send a notification of the election results to new councilmember and
information about the meeting to Canvass the Election
• Prepare and Schedule an orientation session for the newly elected officials
City Secretary’s Office: prepare City Official Notebook with copies of City Charter, Code of
Conduct and Procedure, City Staff phone directory, organizational chart, TML Information for
Newly Elected, information on Northeast Partnership, Chamber Luncheon, Open Meetings Act
and Public Information Act information, Employee Handbook etc.
• City Secretary will order name tags, business cards, dais name plates, shirts. Prepare HR-Payroll
Forms, and schedule I.D. badge appt.
Orientation Day
*Newly elected officials take Security Training immediately
• Welcome the newly elected members to the council-Staff Introductions
Mayor/City Manager/City Secretary/Department Heads
• Provide an overview of the council's structure, responsibilities, and procedures.
Mayor will give an overview to the newly elected officials and discuss the roles and
responsibilities of being a Councilmember, discuss Council meeting protocol.
• Introduce key staff members and their roles.
City Manager’s Office introduces Department Heads- discuss ongoing projects and
priorities
• Review City policies, ethics, guidelines, and legal requirements.
City Secretary, City Manager’s Office, H.R, Finance, Public Affairs, I.T.
• Provide the necessary tools and resources: such as email accounts, office space, and
communication channels.
After completion of Security Training : email addresses, iPads, city cell phones will be
issued
• Schedule training sessions on parliamentary procedure, conflict resolution, and other
relevant topics.
City Secretary’s Office, Mayor, City Manager’s Office
L: City Secretary/City Council/Onboarding
First Few Weeks: Tasks
• Schedule with City Manager’s Office: Tour of the City
• Assist with setting up the newly elected members' schedules and calendars
I.T.
• Encourage networking opportunities with other council members and stakeholders.
NEP, Chamber Luncheon, BCC Liaisons, SSLGC, CVLGC
• Review upcoming meeting agendas and provide guidance on preparation.
Mayor, City Manager, City Secretary Office
Ongoing Support
• Schedule regular check-ins with the newly elected members to address any questions or
concerns.
City Secretary
• Provide ongoing training and development opportunities as needed.
Mayor, City Manager, City Secretary
• Foster a supportive environment for the new members to acclimate to their roles.
Mayor, City Council, City Manager’s Office, City Secretary Office, and Dept. Heads
• Encourage collaboration and communication among council members.
Mayor, City Manager, City Secretary
• Monitor progress and provide feedback as necessary
City Secretary’s Office
_________________________________________________________________________________________
*Before Candidate Filing, (June) schedule a brief informational meeting for
interested citizens who are considering running for City Council*
-Mayor/City Manager
-A few sitting Councilmembers to answer questions
-City Secretary
Agenda No. 3.
CITY COUNCIL MEMORANDUM
City Council
Meeting:May 7, 2024
Department:City Secretary
Subject:Workshop to discuss the implementation of a Women's History Month
program (R. Westbrook/S. Williams/S. Gonzalez)
BACKGROUND
Discussion regarding the implementation of a Women's History Month program. Below is an
example of the programs implemented by the City of San Antonio:
WOMEN’S HISTORY MONTH AT THE CITY!
Celebrate. Learn. Network.
From women in leadership roles to women in non-traditional roles to women who have been a
member of the COSA Team for decades, the positive impact of female employees can be
seen across our City organization. In Celebration of Women’s History Month, a series of
events has been planned that highlight female employees and provide professional
development and networking opportunities for all employees. Space is limited, so register
as soon as possible and see all the event details! Your registration will be confirmed
via email.
Wednesday, March 13, 3 – 4:30 p.m. – Basic Self Defense Class – Police
Training Academy, 12200 South East Loop 410
Tuesday, March 19, 12 – 1 p.m. – Lunch & Learn Session with Dr. Jennifer Mata,
Director, Diversity, Equity, Inclusion & Accessibility – Claude Black Community
Center, 2805 E. Commerce St. (lunch will be provided)
Thursday, March 21, 9 – 10:30 a.m. – COSACares Roundtable Discussion –
Mental & Physical Wellness, Pre-K 4 SA West Education Center, 1235 Enrique
Barrera Pkwy. (light breakfast and coffee will be provided)
Tuesday, March 26, 11 a.m. – 12 p.m. – Panel Discussion featuring COSA
Women in Non-Traditional Roles, City Tower, 100 W. Houston St. (snacks will be
provided)
Thursday, March 28, 1:30 – 3 p.m. – Networking Event, Phil Hardberger Park,
Urban Ecology Center, 8400 N. W. Military Hwy. (snacks will be provided)
A few things to keep in mind:
Be prepared to show your City ID at any of the above City facilities.
Free parking is available at these locations.
Ensure you have supervisor approval to attend.
Who are the female role models who inspire you? Share them with us by submitting pictures of
those women to AskHR@sanantonio.gov for the Spirit Gallery. Please be sure to include a
name/description of the individual(s) featured in your photo submission.
You’re also invited to contribute to a City employee playlist by submitting your favorite
motivational song to pump up Women’s History Month. It may be featured in the Women’s
History Month playlist, so be sure to submit yours when you register for any of the events!
Agenda No. 4.
CITY COUNCIL MEMORANDUM
City Council
Meeting:May 7, 2024
Department:Executive Team
Subject:Workshop on potential modifications and enhancements to Movin' on Main
(R. Gutierrez/S. Williams/S.Gonzalez/L.Shrum)
BACKGROUND
(Note: This item is being placed on the agenda as a placeholder. Staff's intention is to discuss this item
following the 2024 Movin' on Main event)
Movin' on Main is an active event is intended to get folks out biking, running, or strolling through the
city streets as a pedestrian of their own local thoroughfare. In partnership with the Schertz Family Y,
Movin on Main invites you and your families to bring your bicycle, skateboard, stroller, and tennis
shoes for an afternoon full of fitness demos, exercise stations, cycling, live music, health & wellness
vendors, food & refreshments, and much more!
Movin on Main encourages residents to get out and move while building a stronger spirit, mind, and
body, and promotes health and wellness in a positive environment! Join the City of Schertz and the
Schertz Family YMCA to tap into the power of fitness, get active, and bring the community together in
downtown Schertz. Along with information from area resources, zones will be available for all ages,
including our four-legged friends. Lace up those tennis shoes and come join the fun!
The City of Schertz values each volunteer as an essential resource for the enhancement for our events
and programs. Volunteer Schertz provides an opportunity to lead, improve, innovate and become more
proactive in our great city. We welcome diversity in our volunteer team, and sincerely appreciate your
willingness to work along with us, helping us provide visitors with a safe and enjoyable experience.
Register as a volunteer by
Vendor Opportunities: Interested in joining Movin on Main as a vendor? Opportunities are open for
wellness-related businesses/groups or food truck operators. For information and guidelines, view the
Movin on Main details on CivicRec.
Agenda No. 5.
CITY COUNCIL MEMORANDUM
City Council
Meeting:May 7, 2024
Department:Executive Team
Subject:Workshop to Highlight Domestic Violence and related services that are
managed through our Crime Victim's Liaison office through collaborative
relationships with other Law Enforcement Agencies, the tri-County District
Attorney's Offices, and other Non-Governmental Organizations that includes an
assortment of services mandated by law and otherwise
(M./Watson/S.Williams/J.Lowery)
BACKGROUND
Schertz PD has a full-time Crime Victim's Liaison coordinator that is statutorily required to assist
victims of violent crimes and is their advocate as they navigate their case through the justice system.
However, we also provide these services even if the case does not involve a violent crime.
Unfortunately, many of our victims of domestic violence have the most basic needs of having food and
shelter. We have identified multiple programs in each county that we can resource out our citizens in
need when such need exceeds the capability of the department.
Staff will be speaking about domestic violence in general terms with a segue into services we provide
through our many organizations. Highlighting if the subject in need is from our city we take the lead
and resource them out. Our CVL utilizes the Client Log Sheet as a reference with all victims to ensure
we don’t overlook any items as our area of concerns are extensive. If the citizen if from another
jurisdiction, we work with the jurisdiction to ensure the citizen is handed-off properly and not left
behind (which causes even more trauma). The Thriving Hearts flyer is just one example and Heather
can identify programs from Comal and Bexar County if needed. We will close with a comment that we
are always looking for opportunities to improve our service delivery points for our citizens in need if
anyone has any suggestions and/or questions.
Attachments
CVL Client Log Sheet
Thriving Hearts Tri Fold