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10-15-2024 Agenda PacketMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL October 15, 2024                                 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team   AGENDA TUESDAY, OCTOBER 15, 2024 at 6:00 p.m.          Call to Order   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Westbrook)   Proclamations   DVAM Awareness Month-October 2024 (Ms. Ashton Story-Thriving Hearts Crisis Center) presented by Councilmember Heyward   Fentanyl Poisoning Awareness Month-October 2024 (Johnson Family) presented by  Councilmember Watson   October 15, 2024  City Council Agenda                               Page 1 National Manufacturing Month-October 2024 (Mr.Scott Wayman) presented by Councilmember Macaluso   Hill Country Night Sky Month-October 2024 (Ms. Susan Fisher) presented by Mayor Pro-Tem Westbrook   National Community Planning Month-October 2024 (Planning Department) presented by Councilmember Brown   Employee Introductions Public Works: Justin Stead,Water/Wastewater Worker I; Damontell Thompshon,Water/Wastewater  Worker I Inspections: Derik Samuelson,Plans Examiner Public Affairs: Tatum Hearn, Marketing & Communications Specialist Schertz-Seguin Local Government Corporation:  Philip DeFrancesco,SSLGC Assistant General  Manager   Presentations   Recognition of the 2024 Emerging Leaders Class (S.Gonzalez/J.Kurz)   Public Works Department will be recognized by TML for R.O.A.D Ready Program (B.James/ L.Busch)     City Events and Announcements Announcements of upcoming City Events (B. James/S. Gonzalez) Announcements and recognitions by the City Manager (S. Williams) Announcements and recognitions by the Mayor (R. Gutierrez)   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any  person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. All handouts and/or USB devices must be submitted to the City Secretary no later than noon on the Monday preceding the meeting.  Handouts will be provided to each Councilmember prior to the start of  the meeting by the City Secretary.  All USB devices will be vetted by City IT staff to ensure City property  is protected from malware. October 15, 2024  City Council Agenda                               Page 2 Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Consideration and/or action regarding the approval of the regular meeting minutes of  September 17, 2024, and the Special Session Council Meeting of September 24, 2024 (S.Edmondson/S.Courney)   2.Appointments, Re-appointments, and Resignations-City of Schertz Boards, Commissions and Committees (S.Edmondson/S.Courney) Resignations Danielle Craig-Library Advisory Board and Planning and Zoning Commission   3.Resolution 24-R-139-Appointing Mr. Justin Murray to Cibolo Valley Local Government Corporation (CVLGC) (Mayor/S.Edmondson)   4.Resolution 24-R-128 - Accepting the semi-annual report on the progress of the Capital Recovery Capital Improvements Plan (B.James/K.Woodlee)   5.Resolution 24-R-138 - Authorizing expenditures with Prime Controls, LP at the Morning Dr. Water Facility for the SCADA Upgrade Project (B.James/L.Busch/N.Ferris)   6.Resolution 24-R-101 - Authorizing the purchase of various vehicles/equipment as part of the 2024-2025 Vehicle/Equipment Replacement/Acquisition program (B.James/D.Hardin/ C.Hernandez)   7.Resolution 24-R-82 - Authorizing an agreement with Lockwood, Andrews, and Newnam, Inc., for  Engineering Services Related to a Route Study for the Cibolo West Wastewater Trunk Main (B.James/K.Woodlee)   8.Resolution 24-R-135 - Authorizing an Interlocal Purchasing Agreement with City of Cibolo for Cooperative Purchasing Services (S.Williams/J.Lowery)   9.Resolution 24-R-136 - Accepting a grant award from the Motor Vehicle Crime Prevention Authority and authorizing expenditures with Insight Public Sector, Inc. for the Flock Camera System (S.Williams/J.Lowery) October 15, 2024  City Council Agenda                               Page 3   Discussion and Action Items   10.Resolution 24-R-131- Authorizing a resolution accepting a petition for voluntary annexation of approximately 3.014-acres, known as a portion of Comal County Property Identification Number 79004 Comal County, Texas (B.James/L.Wood/E.Delgado)   11.Resolution 24-R-137 - Authorizing a Contract with Axon Enterprises for the Purchase of a Video  Recording System for the Schertz Police Department Interview and Intoxilyzer Rooms. (S.Williams/J.Lowery)   12.Resolution 24-R-142 - A resolution by the City Council to amend the Fee Schedule (S. Gonzalez/J. Walters)   13.Resolution 24-R-140 - Authorizing a construction contract with R.L. Jones LP for the 2024 SPAM  Resurfacing Project (B.James/K.Woodlee/J.Nowak)   Public Hearings   14.Ordinance 24-S-155 - Conduct a public hearing and consider amendments to Part III of the Schertz  Code of Ordinances, Unified Development Code (UDC), to Article 4 - Procedures and Applications, and Article 5 - Zoning Districts First Reading (B.James/L.Wood/S.Haas)     15.Ordinance 24-S-156 - Conduct a public hearing and consider amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC), to Article 5 - Zoning Districts and Article 10 - Parking Standards First Reading (B.James/L.Wood/S.Haas)   Workshop   16.Workshop regarding Planned Development Districts (PDDs) (B.James/L.Wood/E.Delgado)   October 15, 2024  City Council Agenda                               Page 4 Closed Session   17.The City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The  governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. Project E-80 Project E-83 Project E-84   18.The City Council will meet in closed session under Section 551.074 of the Texas Government Code, Personnel Matters, to conduct the annual evaluation of the City Secretary, Ms. Sheila  Edmondson.   Reconvene into Regular Session   19.Take any action based on discussion held in Closed session under Agenda Item #17.    20.Take any action based on discussion held in Closed session under Agenda Item #18.   Information available in City Council Packets - NO DISCUSSION TO OCCUR   21.Monthly Update - Major Projects in Progress/CIP (B.James/K.Woodlee)   Requests and Announcements Requests by Mayor and Councilmembers for updates or information from Staff     Requests by Mayor and Councilmembers that items or presentations be placed on a future City  Council agenda   City and Community Events attended and to be attended (Council)   Adjournment   CERTIFICATION I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE  ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 11TH DAY OF OCTOBER 2024 AT 12:45 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND  October 15, 2024  City Council Agenda                               Page 5 THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.   SHEILA EDMONDSON    I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON ________DAY OF ___________________, 2024. TITLE: _______________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.   COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS   Mayor Gutierrez Member Audit Committee Investment Advisory Committee Main Street Committee Liaison Board of Adjustments Senior Center Advisory Board-Alternate   Councilmember Davis– Place 1 Member Interview Committee  Main Street Committee - Chair TIRZ II Board Liaison Parks & Recreation Advisory Board Schertz Housing Authority Board Transportation Safety Advisory Board Councilmember Watson-Place 2 Member Audit Committee Liaison Library Advisory Board Senior Center Advisory Board Cibolo Valley Local Government Corporation-Ex- Officio                                                                                                  Councilmember Macaluso – Place 3 Member Interview Committee  Hal Baldwin Scholarship Committee Liaison TIRZ II Board Animal Services Advisory Committee   October 15, 2024  City Council Agenda                               Page 6 Councilmember – Place 4   Councilmember Westbrook – Place 5 Liaison Schertz-Seguin Local Government Corporation (SSLGC)     Planning and Zoning Commission Schertz Historical Preservation Society Cibolo Valley Local Government Corporation (CVLGC)-Alternate                                                         Councilmember Heyward – Place 6 Member Animal Services Advisory Committee Audit Committee Interview Committee-Chair Investment Advisory Committee Main Street Committee Liaison Building and Standards Commission Economic Development Corporation - Alternate Senior Center Advisory Board   Councilmember Brown – Place 7 Member Main Street Committee Schertz-Seguin Local Government Corporation (SSLGC) Liaison Economic Development Corporation     October 15, 2024  City Council Agenda                               Page 7 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:DVAM Awareness Month-October 2024 (Ms. Ashton Story-Thriving Hearts Crisis Center) presented by Councilmember Heyward Attachments DVAM Proclamation October 15, 2024  City Council Agenda                               Page 8 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:Fentanyl Poisoning Awareness Month-October 2024 (Johnson Family) presented by Councilmember Watson Attachments Fentanyl Poisoning Awareness Month October 15, 2024  City Council Agenda                               Page 9 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject: October 15, 2024  City Council Agenda                               Page 10 National Manufacturing Month-October 2024 (Mr.Scott Wayman) presented by Councilmember Macaluso Attachments National Manufacturing Month-October 2024 October 15, 2024  City Council Agenda                               Page 11 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:Hill Country Night Sky Month-October 2024 (Ms. Susan Fisher) presented by Mayor Pro-Tem Westbrook Attachments Hill Country Night Sky Month 2024 October 15, 2024  City Council Agenda                               Page 12 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:National Community Planning Month-October 2024 (Planning Department) presented by Councilmember Brown Attachments Community Planning Month 2024 October 15, 2024  City Council Agenda                               Page 13 Agenda No.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Executive Team Subject:Recognition of the 2024 Emerging Leaders Class (S.Gonzalez/J.Kurz) BACKGROUND The Schertz Emerging Leaders Program is a comprehensive employee development effort to provide advanced training to budding leaders in all departments and at all levels so that they can reach their leadership potential and add even more value to the quality of service that the City provides to its customers.   Congratulations to the 2024 Emerging Leaders Class: Amy Anderson, EMS, MIH Paramedic Thomas Brooks, Facility Services, Master Electrician Nicholas Ferris, Public Works, Assistant Public Works Director Jacki Marbach, Police Department, Administrative Assistant Albert Orosco, Event Facilities, Event Attendant Sydney Paredes, Parks & Recreation, Recreation Coordinator Cody Raines, Inspections, Building Inspector Sarah Rodriguez, Inspections, Permit Technician Kathryn Scheel, Parks & Recreation, Recreation Specialist Yolanda Valdez, Human Resources, HR Generalist Attachments Emerging Leaders Presentation October 15, 2024  City Council Agenda                               Page 14 Agenda No. 1.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:City Secretary Subject:Minutes - Consideration and/or action regarding the approval of the regular meeting minutes of September 17, 2024, and the Special Session Council Meeting of September 24, 2024 (S.Edmondson/S.Courney) Attachments 09-17-2024 Draft Minutes 09-24-2024 Draft Minutes October 15, 2024  City Council Agenda                               Page 15 Agenda No. 3.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:Resolution 24-R-139-Appointing Mr. Justin Murray to Cibolo Valley Local Government Corporation (CVLGC) (Mayor/S.Edmondson) Attachments Resolution 24-R-139 October 15, 2024  City Council Agenda                               Page 16 Agenda No. 4.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Engineering Subject:Resolution 24-R-128 - Accepting the semi-annual report on the progress of the Capital Recovery Capital Improvements Plan (B.James/K.Woodlee) BACKGROUND Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory Committee (CIAC) to file semi-annual reports with respect to the progress of the capital improvement plan and  report to City Council any perceived inequities in implementing the plan or imposing impact fees.  Section 90-158 of  the City's Code of Ordinances includes the same requirement.Active projects and associated expenses that are funded using Impact Fee Funds this period were as follows: Water Corbett Ground Storage Tank Expenses 1st Half FY24:  $695,289.34 Professional services - $21,899.53 Construction - $673,389.81 Status:  Construction Phase.  City-wide Water Master Plan and Impact Fee Update Study Expenses 1st Half FY24:  Professional services - $2,281.60 Status:  Water system model finalized, projected future demands applied, identification of capital  improvement projects complete. Ware Seguin to Lower Seguin and Graytown to Pfeil Loop Lines Expenses 1st Half FY24:  Professional services - $5,823.00 Status:  Design and easement acquisition efforts continuing. Sewer Woman Hollering Creek Wastewater Project Expenses 1st Half FY24:  $462,515.44 Professional services - $57,484.55 Construction - $405,030.89 Status:  Construction nearing completion - lift station has been delayed, but startup projected 1st half  FY25. City-wide Wastewater Master Plan and Impact Fee Update Study Expenses 1st Half FY24:  Professional services - $38,021.90 Status:  Wastewater system model finalized, projected capacity demands based on future land use  assumptions applied, identification of capital improvement projects complete. Roadway Service Area 1 No Expenses 1st Half FY24 Service Area 2 Expenses 1st Half FY24 - $57,305.25 annual partial reimbursement to Babcock Road 165, Ltd., for cost  of Ripps Kreusler extension ($147,771.64 remaining to be paid) Service Areas 3 and 4 No Expenses 1st Half FY24 GOAL October 15, 2024  City Council Agenda                               Page 17 The goal of Resolution 24-R-128 is Council acceptance of the semi-annual report regarding capital recovery funds for the first half of fiscal year 2023-2024. COMMUNITY BENEFIT The benefit of the semi-annual report process and acceptance of the report is compliance with State law and the City's Code of Ordinances to ensure that capital recovery fees are being collected and spent appropriately. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Resolution 24-R-128 accepting the Capital Recovery Semi-Annual Report as recommended by the CIAC. RECOMMENDATION Approve Resolution 24-R-128. Attachments Resolution 24-R-128 with attachments October 15, 2024  City Council Agenda                               Page 18 Agenda No. 5.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Public Works Subject:Resolution 24-R-138 - Authorizing expenditures with Prime Controls, LP at the Morning Dr. Water Facility for the SCADA Upgrade Project (B.James/ L.Busch/N.Ferris) BACKGROUND The Morning Dr. Water Facility is a crucial part of the City of Schertz water system. The configuration of the site is two booster pumps, a ground storage tank and an elevated storage tank located nearby to the East. Currently, the controls and SCADA integration for the site are antiquated and no longer meet the needs of the Water Utilities Department for reliable and efficient operation. Many critical components such as the main controller of the site, the Programable Logic Controller (PLC) that automatically maintains the level in the elevated storage tank, the ground storage tank, pumps and communication to the SCADA system do not support modern security and operation standards. It also lacks any additional capacity to capture any additional data that is necessary to improve the operation and resiliency of the facility, including the status and operation of the new backup generator system. Over time, many of the functions of the site have failed or have been relegated to manual reading and recording of their statuses. Some of these include flow meter readings, motor faults, power failures, run times and pressure plane monitoring. Communications to and from the site are carried out over a legacy radio system that is also aging, considerably slower and lacks the security that modern options have as standard.     The objective of this SCADA & Controls Upgrade project is to correct the deficiencies in the current system at the Morning Dr. Water Facility, improve operational reliability and management efficiency and provide a foundation for future expansion of data collection and control. The proposal from Prime Controls is based off an outline created to account for all necessary functions and data points, including the status of the new automatic transfer switch, generator and future data collection points.    The City solicited Request for Proposals in 2023 for on-call SCADA services and City Council approved a contract with Prime Controls in November 2023. The annual not-to-exceed amount was increased to $150,000, approved separately in Resolution 24-R-89 on August 6, 2024. GOAL To contract with Prime Controls, LP for this phase of the SCADA Upgrade Project. COMMUNITY BENEFIT Having a modern and reliable SCADA system at the Morning Dr. Water Facility will help provide better service to the city as well as providing a means for efficient operation and management. SUMMARY OF RECOMMENDED ACTION Approval of this resolution will allow the execution of the contract for the SCADA Upgrades Project at the Morning Dr. Water Facility. FISCAL IMPACT Prime Control's proposal is $69,500, and staff is requesting a total not-to-exceed project amount of $80,000. This project will be paid for using ARPA Funds identified for the SCADA Upgrades Project. RECOMMENDATION Approval of Resolution 24-R-138. Attachments October 15, 2024  City Council Agenda                               Page 19 Resolution 24-R-138 Prime Controls - Morning Drive SCADA Upgrades October 15, 2024  City Council Agenda                               Page 20 Agenda No. 6.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Facility & Fleet Subject:Resolution 24-R-101 - Authorizing the purchase of various vehicles/equipment as part of the 2024-2025 Vehicle/Equipment Replacement/Acquisition program (B.James/D.Hardin/C.Hernandez) BACKGROUND Within each fiscal budget year, funds are allocated to purchase vehicles/equipment to add to or replace aging vehicles to maintain  a good working fleet of City-owned vehicles/equipment. The Fleet Department has a multi-year replacement schedule that is reviewed annually and adjusted based on the usage and working conditions as well as for vehicles that had to be replaced  unexpectedly the prior year. Exhibit A shows the emergency vehicles, light duty vehicles, and equipment to be purchased in FY  24-25. Staff reached out to multiple vendors to obtain the best pricing for most of the vehicles/equipment.  GOAL To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the Vehicle/Equipment Acquisition/Replacement program. COMMUNITY BENEFIT Having a current and operational fleet will provide all departments with the necessary vehicles and equipment to perform their  assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet. SUMMARY OF RECOMMENDED ACTION Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program from the vendors listed in the resolution. FISCAL IMPACT The purchase of the vehicles and equipment will be funded through the City’s General Fund, Water & Sewer, Drainage and  Emergency Services funds. The fiscal impact of this project will be approximately $2,093,750.00.  These funds were approved in  the FY 2024-2025 budget. RECOMMENDATION Approval of Resolution 24-R-101 Attachments Resolution 24 R 101 Exhibit A 24-R-101 October 15, 2024  City Council Agenda                               Page 21 Agenda No. 7.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Engineering Subject:Resolution 24-R-82 - Authorizing an agreement with Lockwood, Andrews, and Newnam, Inc., for Engineering Services Related to a Route Study for the Cibolo West Wastewater Trunk Main (B.James/K.Woodlee) BACKGROUND The City of Schertz desires to construct a sanitary sewer system to collect and transport wastewater from the Cibolo West sewershed to the CCMA south water reclamation plant.  Once constructed, the Cibolo West line will be a major  gravity trunk main that will be between 15,000 and 20,000 feet long and will serve around 3,000 acres of land (length  and area served to be refined during Study).  The upper end of the line will accept flow that is currently conveyed to  CCMA's O.J. Riedel Water Reclamation Plant via lift stations and force mains (Corbett and Saddlebrook).   Wastewater flows will be intercepted and allowed to flow by gravity to the CCMA South Plant.  Gravity sewer  systems are subsantially more cost-effective than pressurized systems.  Operation and maintenance cost savings will  be realized and will have significant positive impact on City resources. Portions of that topographic sewershed lie within the certificated areas of convenience and neccessity (CCNs) of the City of Schertz and Green Valley Special Utility District (GVSUD).  The City and GVSUD, as part of a mediated  settlement, have agreed to share the cost of a route study to be performed to establish the wastewater loading and alignment of the proposed route for the main.  The Route Study and Analysis (the Study) will include master  planning of the line, hydraulic modeling, opinions of probable construction cost and pre-design services to size and cost share the wastewater trunk main for the City and GVSUD. The Cibolo West line has been on the City's Master Sewer Plan for many years, is part of the City's Comprehensive  Capital Improvement Plan, and is identified as a project in the wastewater capital recovery capital improvement plan  currently nearing completion. Lockwood, Andrews, and Newnam (LAN) was contracted to complete the City's Water and Wastewater Master Plan  and Impact Fee Update project that is currently nearing completion. As part of that project, LAN created, calibrated,  and used a model of the City’s existing wastewater infrastructure. The Cibolo West line is one of the future capital  improvement projects included by LAN in the updated Wastewater Master Plan and modeled with others to address future growth projections. Staff identified LAN as the best qualified and situated engineering firm to complete this study for reasons of continuity and ease of use and knowledge of the model with which it will be evaluated. GOAL The goal of the route study for the Cibolo West Wastewater Trunk Main is to identify and analyze alternate  alignments, determine the size of main needed based on current and projected development within the sewershed,  estimate the cost of construction, and recommend appropriate cost sharing of construction and operation costs with GVSUD.  COMMUNITY BENEFIT The City continues to experience tremendous growth.  With that growth comes a demand for public utilities,  including sanitary sewer.  In order for the City to provide that service to as yet undeveloped areas within the City's  CCN, trunk mains such as the nearly completed Woman Hollering Creek Wastewater Main and this proposed Cibolo West Line are critical and will serve as the main arteries for a wastewater system serving southern Schertz. SUMMARY OF RECOMMENDED ACTION October 15, 2024  City Council Agenda                               Page 22 Staff recommends authorization of the professional services agreement with LAN for the route study and analysis of the Cibolo West Wastewater Trunk Main. FISCAL IMPACT The Cibolo West Wastewater Main project, including this Study, will be funded by wastewater impact fees.  In  accordance with the settlement agreement between the City and GVSUD, the cost of the Study will be 50 percent funded by each entity. The contract amount is set at $254,210.00 with a not to exceed of $300,000.00. The Water Impact Fee balance is estimated to be $785,000 as of September 30, 2024. RECOMMENDATION Approve Resolution 24-R-82. Attachments Resolution 24-R-82 Cibolo West Map October 15, 2024  City Council Agenda                               Page 23 Agenda No. 8.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Police Department Subject:Resolution 24-R-135 - Authorizing an Interlocal Purchasing Agreement with City of Cibolo for Cooperative Purchasing Services (S.Williams/J.Lowery) BACKGROUND In 2023, the City published an RFP for a new Police Records Management System (RMS). Seven proposals were received and evaluated by key stakeholders (PD and IT). The top three ranked firms were invited for demonstrations. Staff determined that Tyler Technologies could provide the best value to the City and Council approved Resolution 23-R-121 on December 19, 2023, authorized a contract with Tyler. The City of Cibolo Police Department is in the  early stages of CAD replacement and has requested to use Schertz's procurement of the Tyler RMS system to satisfy their requirements for a competitive bidding process. Section 271.102 of the Texas Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government, and stipulates that a local government that purchases materials, supplies, goods, services or equipment pursuant to a cooperative purchasing program with another local government satisfies the requirement of the local government to seek competitive bids for the purchase of the goods or services.  GOAL The goal of this interlocal purchase agreement will allow both cities to purchase materials, supplies, goods, services or equipment pursuant to Subchapter F, Chapter 271 of the Texas Local Government Code.  COMMUNITY BENEFIT Texas local governments are able to realize substantial savings and economies of scale by cooperatively procuring  materials, supplies, goods, services or equipment. Additionally, with Cibolo implementing Tyler RMS, the cities  would be able to ensure police records are easily shared for intelligence and enforcement initiatives for both communities.  SUMMARY OF RECOMMENDED ACTION Approval of Resolution 24-R-135.  RECOMMENDATION Approval of Resolution 24-R-135.  Attachments Resolution 24-R-135 with attachments October 15, 2024  City Council Agenda                               Page 24 Agenda No. 9.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Police Department Subject:Resolution 24-R-136 - Accepting a grant award from the Motor Vehicle Crime Prevention Authority and authorizing expenditures with Insight Public Sector, Inc. for the Flock Camera System (S.Williams/J.Lowery) BACKGROUND The Schertz City Council approved Resolution 23-R-107 on September 3, 2024, to accept a grant from the Motor Vehicle Crime Prevention Authority aimed at reducing motor vehicle burglaries and catalytic converter thefts. The MVCPA (granting agency) requested that the City amend the previously approved resolution to include additional verbiage required by the grant program. For that reason, this resolution will repeal and replace Resolution 23-R-107. Under the provisions of the Texas Transportation Code Chapter 1006 and Texas Administrative Code Title 43, Part 3, Chapter 57, eligible entities can receive grants from the Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement agencies for auto theft enforcement teams and to address motor vehicle burglaries. This grant program will help combat motor vehicle burglary and catalytic converter thefts in the jurisdiction. The City recommends accepting the FY25 grant award and using all funds to purchase the Flock Camera System from Insight Public Sector, Inc., an Omnia Partners cooperative vendor. Purchases made in accordance with Texas  Local Government Code Chapter 271, Subchapter F and the City of Schertz Purchasing Policy satisfy the requirement of a local government to seek competitive bids for the purchase of goods or services. GOAL Mitigation of motor vehicle burglaries, including catalytic converter thefts. COMMUNITY BENEFIT The Flock Safety Camera System is designed to capture license plate numbers and vehicle details, which can be crucial in solving crimes. Providing real-time data and alerts on stolen vehicles, wanted suspects, or vehicles involved in crimes can help law enforcement quickly identify and apprehend offenders. This program utilizes installed cameras at strategic locations and business/private citizen cameras who sign up and elect to participate. Flock Safety systems frequently entail collaborative partnerships with communities, wherein neighborhoods and businesses work in conjunction with law enforcement to implement and sustain surveillance cameras. This engenders a communal sense of accountability and cooperation in endeavors to prevent criminal activities. The conspicuous presence of surveillance cameras can serve as a deterrent to illicit behavior. The awareness that their conduct is under observation and documentation can dissuade potential offenders from perpetrating crimes in areas encompassed by the system. The system's adaptability enables coverage of diverse locales, ranging from small residential areas to expansive urban regions. Its versatility empowers law enforcement to customize the deployment to address specific crime hotspots or areas of concern. SUMMARY OF RECOMMENDED ACTION The capacity of the system to store and categorize footage enables law enforcement officers to efficiently review and search for pertinent information. This capability significantly reduces the time dedicated to investigations, allowing officers to allocate their time and resources more effectively. The implementation of Flock Safety cameras can heighten the sense of security within a community. The presence of monitoring and deterrent systems can provide reassurance to residents and potentially lead to a decrease in crime rates. The Flock Safety cameras utilize high- resolution images and advanced machine learning algorithms, ensuring the accuracy and reliability of the captured data. This precision is essential for law enforcement in constructing cases and presenting evidence. October 15, 2024  City Council Agenda                               Page 25 FISCAL IMPACT The Flock Camera System will be purchased from Insight Public Sector, Inc. for $89,350. The City will pay $15,190 (approximately 17% of total cost) and the remaining amount will be reimbursed by the granting agency. The City's portion ($15,190) will be paid from FY24 funds and the remaining amount ($74,160) will be paid from FY25 funds  (and then reimbursed). RECOMMENDATION Approval of Resolution 24-R-136. Attachments Resolution 23-R-136 with attachements Flock Camera Quote - Insight October 15, 2024  City Council Agenda                               Page 26 Agenda No. 10.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Planning & Community Development Subject:Resolution 24-R-131- Authorizing a resolution accepting a petition for voluntary annexation of approximately 3.014-acres, known as a portion of Comal County Property Identification Number 79004 Comal County, Texas (B.James/L.Wood/ E.Delgado) BACKGROUND In July of 2024 the City of Schertz City Council approved ordinances to annex over 3,107 acres into the City of  Schertz based on expiring Delayed Annexation Development Agreements. As part of that process, Comal County  Property Identification numbers 79004, 79006, and 79009 owned by Timothy A. Fey and Sharlene E. Fey were  scheduled to be annexed and zoned. However, as part of that annexation effort, City Council approved Resolution 24- R-81 which authorized the approval of a Development Agreement with Timothy A. Fey and Sharlene E. Fey. The  Fey's own approximately 100.535 acres of property, of which approximately 1 acre is utilized as their homestead and the remainder is used for agricultural purposes. As part of the agreement, the property owner authorized the annexation of the agricultural land, while the residential land was to remain in the ETJ. Based on the agreements terms, on July 16, 2024, in addition to approving resolution 24-R-81, City Council also approved  Ordinance 24-A-49 and 24-A-50, which annexed Comal County Property IDs 79006, and 79009, or the agricultural tracts.  However, Comal County Property Identification Number 79004 is only partially utilized for residential. Per the agreement only 1-acre of the approximately 4.0-acre tract is utilized for residential, while the remaining 3.014-acres  is used for agricultural purposes.  Based on the conditions of the agreement, due to the 3.014-acres not being used for residential purposes, the City is proceeding forward with annexation of the agricultural portion of Comal County Property ID 79004. Resolution 24-R-131 is the first step in the annexation process for the approximately 3.014 acres, a portion of Comal County Property ID 79004. Upon City Council accepting Resolution 24-R-131, the petition for voluntary annexation, the process to annex and zone the property would begin. The adoption of resolution 24-R-131 does not  annex the subject property, but allows City Council to annex the property by ordinance in the future. An ordinance  for annexation of the subject property must be approved by City Council to annex the property, which is tentatively scheduled for the December 3, 2024, City Council meeting. The annexation ordinance will be accompanied by a  service agreement to meet the requirements of UDC Section 21.4.8 and LGC § 43.0672. The zoning application to accompany the annexation is tentatively scheduled for the November 6, 2024, Planning and Zoning Commission  meeting. GOAL To initiate the voluntary annexation process for approximately 3.014 acres in accordance with the Delayed Annexation Development Agreements and the Development Agreement Extensions, and Resolution 24-R-81 as approved by City Council on July 16, 2024.  COMMUNITY BENEFIT Promote the safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Resolution 24-R-131, accepting a petition for voluntary annexation for approximately  3.014-acres, more specifically a portion of Comal County Property Identification Number 79004, Comal County, Texas.  October 15, 2024  City Council Agenda                               Page 27 FISCAL IMPACT The approval of Resolution 24-R-131 accepting a petition for voluntary annexation does not have a financial impact on the City; however, the end annexation of the property will. In accordance with Texas Local Government Code (LGC) Chapter 43, the City must provide services to the land on the effective date of the annexation. The remainder of Comal County Property ID 79004, approximately 1-acre is not proposed to be annexed at this time and is subject  to Resolution 24-R-81 and the associated Development Agreement with the property owner approved by City Council on July 16, 2024.  RECOMMENDATION Approval of Resolution 24-R-131. Attachments Resolution 24-R-131 with Attachmens City Council Presentation Slides October 15, 2024  City Council Agenda                               Page 28 Agenda No. 11.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Police Department Subject:Resolution 24-R-137 - Authorizing a Contract with Axon Enterprises for the Purchase of a Video Recording System for the Schertz Police Department Interview and Intoxilyzer Rooms. (S.Williams/J.Lowery) BACKGROUND The Schertz City Council approved Resolution 23-R-111 on October 10, 2023, authorizing expenditure with Axon Enterprise, Inc. to purchase body-worn and in-car cameras and taser replacements. The Schertz Police Department has identified the need to replace the outdated recording system (WatchGuard) in the interview and intoxilyzer rooms. Staff recommends contracting with Axon Enterprise, a Buyboard cooperative vendor, for a new video recording system. Section 271.102 of the Texas Local Government Code authorizes local governments to participate  in a cooperative purchasing program and purchases made pursuant to a cooperative purchasing program satisfies the  requirement of the local government to seek competitive bids for the purchase of goods or services. Contracting with Axon for the new video recording system will facilitate integration with the previously purchased body-worn and in-car camera systems. GOAL AXON Interview Solutions enables an agency to record video of witness and suspect interviews, add descriptive metadata, and automatically transfer it to AXON Evidence.com. It offers robust security features and comprehensive platform support, providing crucial and defensible evidence for prosecution. The AXON Interview Room Solution records important interviews using redundant, high-quality video and audio technology. It also allows real-time marking and annotation of footage. This system seamlessly integrates with the Police Department's existing AXON Evidence.com, AXON Fleet 3 video recording system, AXON Body cameras, and AXON Electronic Less Lethal Taser platforms. COMMUNITY BENEFIT The City of Schertz has experienced a rise in crime and alcohol-related incidents where recording witnesses and suspects is necessary for potential prosecution. It is crucial to have high-quality, timely, and accurate interview recordings. Uploading these recordings into the Evidence.com suite application will benefit the city and its residents by providing accurate and timely evidence. This process will also reduce the burden of multiple downloads and the risk of carrying fragile evidence by hand.   SUMMARY OF RECOMMENDED ACTION Approval of Resolution 24-R-137 authorizing a contract with Axon Enterprises for the purchase of a video recording system for the Schertz Police Department Interview and Intoxilyzer Rooms. FISCAL IMPACT The city's fiscal impact will be $52,556.55. This project was budgeted for in FY 2023-24 and staff will include this item in the next budget adjustment brought before council to move any unused funds into the new Fiscal Year. RECOMMENDATION Approval of Resolution 24-R-137 authorizing a contract with Axon Enterprises for the purchase of a video recording system for the Schertz Police Department Interview and Intoxilyzer Rooms. Attachments October 15, 2024  City Council Agenda                               Page 29 Resolution 24-R-137 with attachments October 15, 2024  City Council Agenda                               Page 30 Agenda No. 12.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Finance Subject:Resolution 24-R-142 - A resolution by the City Council to amend the Fee Schedule (S. Gonzalez/J. Walters) BACKGROUND In this year's submission to council, the base fee identifier of "Compound" and "Turbine" was removed for the Water Base Fees and all of the "Compound" base rates were hidden. This removal was done to clean up what the City currently offers in terms of meters. When we changed to the current meter types, there were no Compound and Turbine variants offered anymore. They were just 2" or 3" etc. However, those rates were left on the schedule. What went to council, showed the higher Turbine rate which only 12 customers are assigned. This means if left uncorrected, we'd have to substantially raise all other commercial account fees to match the approved schedule. The reasoning behind removing the "Compound" meter rates and leaving the higher "Turbine" was that the new meters have a flow that is closer to the capacity of the Turbine, the higher rate, and then should be charged a higher rate. One option then, is to re-evaluate all but the 12 commercial accounts that were previously designated as Turbines and see if they could use a smaller meter and swap that out to better align their flow potential and fees to the approved schedule. Our proposal is to lower the base fees down to the Compound rate for the 2, 3, and 4" meter sizes and do away with the higher Turbine rate. 9 customers are in this category that would see lower rates starting after the fee schedule change. It amounts to $9,600 loss in fees annually for the City but we believe will better serve the community this  year. At the 6, 8,10, and 12" rates, staff proposes to keep the fees the same. There are no "Compound" rates being charged to form an inequality between same size meter customers, the rates match what they are already paying, and the flow potential closely matches this meter type. Going forward we can evaluate base fees in our next rate study and if a higher rate for that meter size is necessary we can slowly ease in to the higher rate for the majority of our commercial customers. Summary of changes are outlined below: Water Rates FY 2023-24 FY 2024-25 Original FY 2024-25 Proposed Base Monthly Fee     2" $210.75 $268.7 $214.97 3"$421.49 $644.90 $429.92 4"$658.59 $1,128.55 $671.76   GOAL To provide a clearer water base rate per meter size offering and promote equity between commercial clients in the same meter size class. COMMUNITY BENEFIT To promote equality between water customers. October 15, 2024  City Council Agenda                               Page 31 SUMMARY OF RECOMMENDED ACTION Staff recommends approving the resolution and updating the fee schedule to rates more in line with actual usage. FISCAL IMPACT This change to a single fee per size of meter would result in a loss of $9,600 annually. Staff believes this is acceptable to better serve the community by keeping fees more in line with the majority of customers currently on these size meters. Further, staff will review these base fees specifically in the next rate study to determine if the base rates are in line with the water usage potential of the customers.  RECOMMENDATION Staff recommends approval of Resolution 24-R-142 Attachments Resolution 24-R-142 Amending the Fee Schedule October 15, 2024  City Council Agenda                               Page 32 Agenda No. 13.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:City Secretary Subject:Resolution 24-R-140 - Authorizing a construction contract with R.L. Jones LP for the 2024 SPAM Resurfacing Project (B.James/K.Woodlee/J.Nowak) BACKGROUND The 2024 SPAM Resurfacing project is a continuation of the City's overall "Pavement Preservation Program." This project performs crack sealing, base repairs, minor concrete repairs, and other prep work, then applies a slurry seal to  the surface of various streets in the City, "resetting" the Pavement Condition Score (PCI) to a high level.  By  making this investment on these streets now, the City saves money in the long run, rather than letting the streets  continue to deteriorate until they need full reconstruction. Additionally, Pavement Preservation generally keeps the  streets at a higher PCI score over time, providing nicer, smoother streets for residents to drive on.  The streets  proposed in this project were selected by using the most current PCI scoring data and are consistent with the 2024  SPAM Projects list in the previously approved Capital Improvement Plan (CIP).  Areas include: Kensington Ranch,  Savannah Bluff, The Ridge at Scenic Hills, Fairhaven, and Mobile Villa Estates subdivisions; and Schertz Parkway (Woodland Oaks Drive to IH-35), Inglewood, Aranda Lane, a portion of Hallie Oaks, a portion of Hallie Path, Hallie  Glade, Hallie Fox, and a portion of Long Leaf Parkway streets. Staff solicited bids for the project and on September 6, 2024, bids were opened.  The bid package included a base bid  and three additive alternates.  Only one bid was received from R,L. Jones LP for a total amount of $2,297,923.00 (the  base bid and all three additive alternates). The base bid and alternates 2 and 3 were less than the Engineer's Estimate.   Alternate 1 is approximately $60,000 higher than the Engineer's Estimate.  The total bid amount (base bid and all  three alternates) is less than the Engineer's Estimate for all of the schedules combined. Staff and our consultant have  reviewed the bid and unit pricing and determined that the unit pricing is in line with other, similar work on recent projects in our area.  Based on our review and checking of qualifications submitted with the bid, Staff believes that  RL Jones is the lowest qualified bidder for the 2024 SPAM Resurfacing project. Even though the alternate 1 bid was higher than the Engineer's Estimate, Staff feels it is appropriate to complete the proposed work now.  If the work is delayed and rebid as part of a future SPAM project, there is no guarantee the  future bid price would be lower than what was received. It is also likely that the amount of base repairs needed for these streets would increase, which could cause the cost of the work to increase.  Awarding this alternate will also  maximize the mileage of streets getting resurfaced by this project. GOAL To obtain authorization from City Council to execute a construction contract with R.L. Jones LP for $2,297,923, and a not to exceed amount of $2,400,000, for the 2024 SPAM Resurfacing Project. COMMUNITY BENEFIT The project will perform some repairs and prep work and apply a slurry seal to the surface of various city streets.   The slurry seal not only seals the entire surface of the streets to prevent moisture intrusion, but also provides a new driving surface on the street.  This helps prevent potholes and other street defects from occurring and extends the life  of the street. SUMMARY OF RECOMMENDED ACTION Authorize execution of the construction contract for the 2024 SPAM Resurfacing Project to R.L. Jones LP for  $2,297,923.00 and a not to exceed amount of $2,400,000.00. FISCAL IMPACT Funding for the project will come from the SPAM funding authorized in the FY 23-24 budget in the amount of $184,000, $62,000 from the 2023 SPAM funding, and $2,154,000 from the CO 2024 bonds for street maintenance. October 15, 2024  City Council Agenda                               Page 33 RECOMMENDATION Approve Resolution 24-R-140 Attachments Resolution 24-R-140 with attachments SPAM Resurfacing Maps Bid Tabulation Letter of Recommendation October 15, 2024  City Council Agenda                               Page 34 Agenda No. 14.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Planning & Community Development Subject:Ordinance 24-S-155 - Conduct a public hearing and consider amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC), to Article 4 - Procedures and Applications, and Article 5 - Zoning Districts First Reading (B.James/L.Wood/S.Haas) BACKGROUND As stated in the Unified Development Code (UDC), City Council from time to time, on its own motion, or at the recommendation of City Staff amend, change, or modify text in any portion of the UDC to establish and maintain stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals, and/or State and Federal regulations. When evaluating Comprehensive Plan Amendments, Unified Development Code Amendments, Specific Use Permits, or Zone Changes, staff uses a set of criteria, specific to each application, to base their analysis and recommendation on. Staff researched neighboring municipalities as well as other cities throughout the state on what their similar  criteria stated. After this research, Staff determined that our own criteria are in need of revision to become more clear  and easy to understand, to match city practices, and to reflect the particular challenges of today. The first section that staff is proposing to amend is UDC section 21.4.6.D, which is the criteria for approval for amending the Comprehensive Plan. Criteria number one includes text that says "health, safety, or general welfare of  the City and the safe, orderly, efficient and healthful development". Staff feels as though this is redundant and is proposing to remove "safe, orderly, efficient and healthful development". Leaving "health, safety, or general  welfare" matches language from the Local Government Code and is consistent with the rest of the UDC. Staff is  proposing to combine current criteria #2 and #4 to be more concise while also removing the "taking into  account..." text as this is redundant and an implicit analysis for Staff and decision makers. Finally, the last criterion  was modified to provide not just our decision makers, but also staff space to consider other "factors".   Comprehensive Plan Amendments Criteria For Approval 21.4.6.D Current Text Proposed Text 1. The proposed amendment promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City; 2. An amendment to the text is consistent with other policies of the Comprehensive Land Plan, taking into account the nature of any proposed map amendment associated with the text amendment; 3. An amendment to the Future Land Use Map, Master Thoroughfare Plan or any other applicable maps contained in the Comprehensive Land Plan is consistent with the policies of the Comprehensive Land Plan that apply to the map being amended, taking into account the nature of any proposed land use associated with the map amendment; 4. Any proposed amendment is consistent with the goals and objectives of the Comprehensive Land Plan; 5. Any proposed amendment addresses circumstances that have changed since the last time the plan map or text was 1. The proposed amendment promotes the health, safety, or general welfare of the City; 2. An amendment to the text is consistent with the goals, objectives, and other policies of the Comprehensive Land Plan; 3. An amendment to the Future Land Use Map, Master Thoroughfare Plan or any other applicable maps contained in the Comprehensive Land Plan is consistent with the policies of the Comprehensive Land Plan that apply to the map being amended; 4. Any proposed amendment addresses circumstances that have changed since the last time the plan map or text was October 15, 2024  City Council Agenda                               Page 35 considered, implements plan policies better than the current plan map or text corrects a mapping error or addresses a deficiency in the plan; and 6. Other criteria which, at the discretion of the Planning and Zoning Commission and City Council, are deemed relevant and important in the consideration of the amendment. considered, implements plan policies better than the current plan map or text corrects a mapping error or addresses a deficiency in the plan; and 5. Other factors which, are deemed relevant and important in the consideration of the amendment. The second section that staff is proposing to amend is UDC section 21.4.7.D, which is the criteria for approval for amending the Unified Development Code text. Criteria number one includes text that says "health, safety, or general  welfare of the City and the safe, orderly, efficient and healthful development". Staff feels as though this is redundant and is proposing to remove "safe, orderly, efficient and healthful development". Leaving "health, safety, or general  welfare" matches language from the Local Government Code and is consistent with the rest of the UDC. Staff is  proposing to combine current criteria #2 and #3, and adding new text stating "The proposed amendment corrects an  error, meets the challenge of changing conditions, or is in response to changes in state law". Staff proposes that this new item is needed as Schertz is rapidly developing, and state law is frequently changing. Also, the UDC is an extensive document that has been constantly evolving for many years, so certain errors can occur. Finally, the last  criterion was modified to provide not just our decision makers, but also staff space to consider other "factors".   UDC Criteria For Approval 21.4.7.D Current Text Proposed Text 1. The proposed amendment promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City 2. An amendment to the text is consistent with other policies of this UDC and the City 3. Any proposed amendment is consistent with the goals and objectives of this UDC and the City; and 4. Other criteria which, at the discretion of the Planning and Zoning Commission and the City Council, are deemed relevant and important in the consideration of the amendment. 1. The proposed amendment promotes the health, safety, and general welfare of the City; 2. The proposed amendment is  consistent with the goals, objectives, and policies of this UDC and the City; 3. The proposed amendment corrects an error, meets the challenge of changing conditions, or is in response to changes in state law; and 4. Other factors which are deemed relevant and important in the consideration of the amendment. The next section staff is proposing to modify is UDC 21.5.4. This is the section for zone changes. The first change  that staff is proposing to change is by removing "or zoning map amendment" from the section. This is redundant and when zoning changes occur, as a zoning map amendment will always follow a zone change. This is most likely a hold-over from an earlier time when zone changes and zoning map amendments could occur at different times. Now with better technology, the zoning map is updated almost as soon as the zoning ordinance is approved. The next changes focus specifically on 21.5.4.D, Criteria for Approval. Similar to the UDC criteria changes, staff is proposing to eliminate language that is redundant. Staff is also proposing to eliminate current criteria #4 through #7. These criteria do not match current practice or are hold-overs from previous city charters. For example, in the 2012-2013 City Charter, Section 6.07 had extensive language about the duties of the Tax-Assessor Collector, when taxes should  be collected, and when taxes could be assessed. This section was removed in the adopted 2015 City Charter. The "back taxes owed" criterion is most likely a remnant of this City Charter.   Zone Change Criteria For Approval 21.5.4.D Current Text Proposed Text October 15, 2024  City Council Agenda                               Page 36 1. Whether the proposed zoning change or zoning map amendment implements the policies of the adopted Comprehensive Land Plan, including the land use classification of the property on the Future Land Use Map; 2. Whether the proposed zoning change or zoning map amendment promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City; 3. Whether the uses permitted by the proposed change in zoning district classification and the standards applicable to such uses will be appropriate in the immediate area of the land to be reclassified; 4. Whether the proposed change is in accord with any existing or proposed plans for providing public schools, streets, water supply, sanitary sewers or other public services and utilities to the area; 5. Whether there have been environmental and/or economical changes which warrant the requested change; 6. Whether there is an error in the original zoning of the property for which a change is requested; 7. Whether all of the applicant's back taxed owed to the City have been paid in full (no application will receive final approval until all back taxes are paid in full); and 8. Whether other criteria are met, which, at the discretion of the Planning and Zoning Commission and the City Council, are deemed relevant and important in the consideration of the amendment. 1. Whether the proposed zoning change implements the policies of the adopted Comprehensive Land Plan, or any other applicable adopted plans; 2. Whether the proposed zoning change promotes the health, safety, and general welfare of the City. 3. Whether the uses permitted by the proposed change will be consistent and appropriate with existing uses in the immediate area: 4. Whether other factors are deemed relevant and important in the consideration of the amendment. The last section Staff is proposing to change is UDC Section 21.5.11.D. This section pertains to Specific Use Permits. Proposed changes in language are consistent with the other two sections in these proposed amendments.  Additionally, on March 14, 2023, City Council approved Ordinance 23-S-07. This ordinance amended portions of the UDC that required more stringent application requirements for Specific Use Permits, such as a detailed site plan. As a result, criteria #3 through #7 do not match the changes in current city practice that Ordinance 23-S-07 initiated.  Finally, current criteria #8 was reworded to better convey the purpose of a discretionary Specific Use Permit. That is,  developments "with unique or widely varying operating characteristics" necessitate more evaluation to ensure  adverse impacts on the surrounding area will not occur.   Specific Use Permit Criteria For Approval 21.5.11.D Current Text Proposed Text 1. The proposed use at the specified location is consistent with the policies embodied in the adopted Comprehensive Land Plan; 2. The proposed use is consistent with the general purpose and intent of the applicable zoning district regulations; 3. The proposed use is compatible with and preserves the character and integrity of adjacent developments and neighborhoods, and includes improvements either on-site or within the public rights-of-way to mitigate development related adverse impacts, such as safety, traffic, noise, odors, visual nuisances, drainage or other similar adverse effects to adjacent development and neighborhoods; 4. The proposed use does not generate pedestrian and vehicular traffic which will be hazardous or conflict with the existing and anticipated traffic in the neighborhood; 5. The proposed use incorporates roadway adjustments, traffic control devices or mechanisms, and access restrictions to control traffic flow or divert traffic as may be needed to reduce or eliminate development generated traffic on neighborhood streets; 1. The proposed use at the specified location is consistent with the policies of the adopted Comprehensive Land Plan, or any other applicable adopted plans. 2. The proposed use is consistent with the general purpose and intent of the applicable zoning district regulations; 3. The proposed use is compatible with and preserves the character and integrity of adjacent developments and neighborhoods. October 15, 2024  City Council Agenda                               Page 37 6. The proposed use incorporates features to minimize adverse effects, including visual impacts, of the proposed use on adjacent properties; 7. The proposed use meets the standards for the zoning district, or to the extent variations from such standards have been requested, that such variations are necessary to render the use compatible with adjoining development and the neighborhood; 8. The proposed [use] promotes the health, safety or general welfare of the City and the safe, orderly, efficient and healthful development of the City; 9. No application made under these provisions will receive final approval until all back taxes owed to the City have been paid in full; and 10. Other criteria which, at the discretion of the Planning and Zoning Commission and City Council are deemed relevant and important in the consideration of the Specific Use Permit. 4. The proposed use will not adversely affect the overall health, safety or general welfare of the City; 5. Whether other factors are deemed relevant and important in the consideration of the Specific Use Permit. GOAL To amend the Unified Development Code in order to match city practices and better convey the intent of the UDC by providing clearer language. COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the  City’s vision of future growth. SUMMARY OF RECOMMENDED ACTION When evaluating Unified Development Code amendments, staff uses the criteria in UDC section 21.4.7.D. to make a  recommendation: 1. The proposed amendment promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City; In order to promote orderly and efficient development, the UDC functions better when it matches current city  practices. Also, it is better for the residents of Schertz, applicants, and Staff when there is continuity and clarity throughout the UDC. For these reasons, streamlining our criteria for approval will assist with the orderly and efficient development of the City. 2. An amendment to the text is consistent with other policies of this UDC and the City; As mentioned in the background, many of these proposed amendments are reflective of changes in the City Charter, adopted ordinances, and updated city practices. For this reason, these amendments are consistent with the policies of the UDC and the City. 3. Any proposed amendment is consistent with the goals and objectives of this UDC and the City; and The City of Schertz Strategic Plan has clear stated goals for the Operational Values of the city. Among these is the  goal to be proactive; "Proactive means initiating change by anticipating future situations in order to make things  happen". Within this framework, it is the responsibility of staff to be "continuously improving and  evolving", "forward-thinking", and have "the ability to forecast and meet needs even before the customer identifies  them". These amendments would achieve these goals in the Strategic Plan. 4. Other criteria which, at the discretion of the Planning and Zoning Commission and the City Council, are deemed relevant and important in the consideration of the amendment. As of this staff report, Staff has received no special considerations. However, the scheduled public hearing provides  the opportunity for the City Council to determine this.   Therefore, Staff is recommending approval of Ordinance 24-S-155 October 15, 2024  City Council Agenda                               Page 38 The Planning and Zoning Commission held a public hearing on September 4, 2024, and made a recommendation of approval with a 6-0 vote. RECOMMENDATION Approval of Ordinance 24-S-155. Attachments Ord. 24-S-155 with Exhibits UDC Criteria for Approval - redlines UDC Criteria for Approval - Clean City Council Presentation Slides October 15, 2024  City Council Agenda                               Page 39 Agenda No. 15.   CITY COUNCIL MEMORANDUM   City Council Meeting: October 15, 2024 Department:Planning & Community Development Subject:Ordinance 24-S-156 - Conduct a public hearing and consider amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC), to Article 5 - Zoning Districts and Article 10 - Parking Standards First Reading (B.James/L.Wood/S.Haas) BACKGROUND As stated in the Unified Development Code (UDC), City Council from time to time, on its own motion, or at the recommendation of City Staff amend, change, or modify text in any portion of the UDC to establish and maintain stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals, and/or State and Federal regulations. A recent regional trend in the housing market is for developments that offer something in-between traditional single- family subdivision housing and large multi-family complexes. Staff has recently received several proposals for these  developments, typically in the form of one large lot that behaves like a multi-family complex that is spread out;  a product known in the industry as Build to Rent (BTR). City Council has recently approved two such proposals  as components of a larger Planned Development District (PDD) project. The two proposals that were approved were  the Schertz Station PDD and the Schertz Gateway PDD.  When an applicant is applying for a Planned Development District (PDD), they must select a base zoning district. The PDD allows applicants to request modifications to the Unified Development Code (UDC) to fit their project.  Given that our zoning districts offer mostly single-family zoning variations and limited other options, both Schertz  Station and Schertz Gateway selected the Apartment/Multi-Family Residential District (R-4) and lowered the  maximum density from 24 dwelling units per acre to around 10-12 dwelling units per acre. However, when an applicant applies for a straight zone change, they must adhere to the requirements as set forth in  the UDC. This has the potential to present a problem with this middle-density housing product. When City Council  approves PDD applications, they also approve the concept that is tied to the application. This ensures no deviation  from what was presented. With a straight zone change, there is no such requirement to adhere to the concept. So, an  applicant may propose a middle density housing product as part of a zone change request for an R-4 district, but if said proposal were approved, there would be nothing preventing them from building 24 units per acre. This means  that an applicant wishing to bring a 10-12 unit per acre housing product will almost always have to go the PDD route. Given that the Planning and Zoning Commission and City Council have been amenable to these middle density  housing project proposals, staff concluded that the city should establish a new base zoning district in order to codify a  framework for what these projects should look like in Schertz. The proposed amendments in Ord. 24-S-156  will establish a new zoning district called Middle Density Residential District (R-5). As part of this proposal,  Staff has drafted language to provide incentives for "smaller" developments. Smaller is being defined as R-5  developments occurring on tracts under 1 acre. This includes a small density bonus, as well as decreased site design  and parking requirements.  In addition to establishing a new residential zoning district, Staff is also proposing to make modifications to the current Apartment / Multi-Family District (R-4). With the proposed establishing of R-5, Schertz will be creating space for incremental multi-family developments through differences in density and scale of housing products.  This means that the current R-4 district can be repurposed to be slightly denser and taller. However, staff is proposing  that when deciding on the appropriateness of location for these developments, the UDC requirements become more  selective.  October 15, 2024  City Council Agenda                               Page 40 The proposed amendments will be in the following sections of the UDC:   UDC Sections Section 21.5.2 Zoning Districts Established Table establishing zoning districts in the City Apartment / Multi-Family (R-4)Middle Density Residential (R-5) (no change)Adding Middle Density Residential (R-5)  Section 21.5.5 Zoning Districts Established A narrative description of each zoning district. Apartment / Multi-Family (R-4)Middle Density Residential (R-5) Intended to provide denser apartment and multi-family style developments. This district is a suitable transition between single-family districts and commercial uses. However, Apartment/Multi-Family Residential Districts (R-4) shall not be located in areas where they would increase traffic with access through single-family neighborhoods and shall be located adjacent to arterial streets. The maximum density shall be thirty- five (35) units per acre. Twenty percent (20%) of the total platted area shall be provided as common, usable open space.  Intended to provide developments that offer a  variety of housing types. This district is a suitable transition between single-family residential and commercial and/or denser multi-family developments. Comprised of attached or detached residential dwelling units. 1. When tracts in this district are one (1) acre or less, density shall not exceed sixteen (16) units per gross acre and these tracts will be required to adhere to the single-family site design requirements in Article 9 – Site  Design Standards. 2. When tracts exceed one (1) acre, density shall not exceed twelve (12) units per gross acre and these tracts will be required to adhere to the multi-family site design requirements in Article 9 – Site Design  Standards and provide ten percent (10%) of the total platted area as common, usable open space. Section 21.5.7 Dimensional and Developmental Standards Section with setbacks, height requirements, min lot width, etc.  Lot Size and Dimensions Setbacks Misc. Requirements Zoning District Area sq. ft.Width sq. ft.Depth ft.Front ft.Side ft.Rear ft.Max Height ft. Imp. Coverage Apartment / Multi-Family (R-4) 43,560 400 100 25 20 20 50 75% Middle Density (R-5) 10,890 --25 10 10 35 80% New Key for R-5: (q) Refer to section 21.5.7.B.8 21.5.7.B.8 :  Middle Density District (R-5) developments may have unique designs and dimensions. Due to this, the following additional standards apply. These standards pertain to building separation space with the intent for fire safety: - When HVAC units are not within the building separation space the minimum separation is ten (10) feet. - When HVAC units are within the building separation space, or either structure is above one story, the minimum separation is fifteen (15) feet. - HVAC units shall be on opposite sides of buildings. - These additional standards are not required if fire suppression systems are installed within the buildings. Section 21.5.7 Permitted Use Table Section with uses permitted within each zoning district October 15, 2024  City Council Agenda                               Page 41 Apartment / Multi-Family (R-4)Middle Density Residential (R-5) (no change)Accessory Building  Church (with Specific Use Permit) Gated Community Multi-Family Apartment Dwelling Municipal Uses One-Family Dwelling Attached One-Family Dwelling Detached Park/Playground School Section 21.10.8 Off Street Loading and Unloading Requirements. Section that provides parking requirements Apartment / Multi-Family (R-4)Middle Density Residential (R-5) (no change)For tracts one (1) acre or less, 1 space per unit For tracts exceeding one (1) acre, 2 spaces per unit To summarize the above table, Middle Density District (R-5) is completely new and is designed to be a lower density multi-family district. The text you see above is proposed to be added to the UDC. For Apartment / Multi-Family (R-4), Staff is proposing to modify the narrative text in UDC 21.5.5 to include higher density. However, the proposed amendments to R-4 prevent applicants from getting access through single-family neighborhoods, and they require  that R-4 districts be adjacent to arterial streets. Additionally, staff is revising the table in UDC 21.5.7 to allow for higher buildings, from the current 35 feet requirement to 50 feet. This is proposed with the intent to allow for one  additional story and while giving developers additional room for architectural creativity. Finally, Staff is proposing to  increase the minimum lot size to 1 acre and the minimum lot width to 400 feet. GOAL To amend the UDC to review and update the development regulations due to changing conditions and community goals in order to establish and maintain sound, stable and desirable development. COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the  City’s vision of future growth. SUMMARY OF RECOMMENDED ACTION When evaluating UDC amendments, staff uses the Criteria of Approval found in 21.4.7.D. 1. The proposed amendment promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City The UDC functions better when we provide adequate zoning district options for applicants. Currently, applicants either choose a single-family district or Apartment / Multi-Family (R-4) district, and when they desire something in- between these, they go the route of a Planned Development District (PDD). Each property in the city has unique  challenges pertaining to development. Some properties may be too small for a single-family subdivision to be  economically viable. A higher density product on the same property, such as an apartment complex, may also be  incompatible with surrounding land uses. This situation often occurs in Schertz and is limiting the housing products  that can be provided to the city. Additionally, high density housing proposals, either in the form of Apartment / Multi- Family (R-4) requests or PDD requests, have faced much scrutiny from citizens and decision-makers. In order to promote orderly and efficient development, Staff is proposing these changes to help balance the demand for housing  while attempting to alleviate the friction between established neighborhoods and incoming developments. 2. An amendment to the text is consistent with other policies of this UDC and the City With the recent approval of middle density housing proposals, such as Schertz Gateway PDD and Schertz Station  PDD, these amendments are attempting to codify recently adopted policy in the UDC. Additionally, Chapter 2 of the City of Schertz Strategic Plan explains the city's Policy Values with regard to "high  quality of life". High quality of life is "a well planned community that creates convenient living". Part of October 15, 2024  City Council Agenda                               Page 42 planning the community well is responding to issues and developments that have created friction in the community.  Also, planning a community well is adapting to trends in the housing market and ensuring Schertz has the flexibility  to mindfully capture these trends. The Strategic Plan also states that a high quality life is not: "limited options for  work, live and play". The purpose of these amendments is to help expand our zoning/density options to help the UDC  be consistent with these policies.   3. Any proposed amendment is consistent with the goals and objectives of this UDC and the City One UDC objective strives to "prevent the overcrowding of land and avoid undue concentration or diffusion of population". The UDC effectively steers applicants to choose the higher density options in Apartment/Multi-Family Residential (R-4), because there is a lack of middle density zoning options. The UDC also lays out the goal "to  minimize the conflicts among the uses of land and buildings". Single-family subdivisions and adjacent high-density multifamily proposals have proven to be a source of conflict in the city. Providing a middle density zoning option and revising our existing Apartment / Multi-Family District (R-4) will help alleviate this conflict. The City of Schertz Strategic Plan also has clear stated goals for the Operational Values of the city. Among these are  the goals to be innovative and proactive. Innovative is "finding a better way to do things" and "being creative". Staff  is making strides with these amendments to not be complacent with the status quo. "Proactive means initiating  change by anticipating future situations in order to make things happen". Within this framework, it is the  responsibility of staff to be "continuously improving and evolving", "forward thinking", and have "the ability to  forecast and meet needs even before the customer identifies them". These amendments would achieve these goals in the Strategic Plan. 4. Other criteria which, at the discretion of the Planning and Zoning Commission and the City Council, are deemed relevant and important in the consideration of the amendment. On, August 6, 2024, Staff brought these proposed changes to the City Council for a workshop. Council received the proposal positively and directed Staff to move forward with the amendment process. Staff has receieved no special  considerations ahead of the scheduled public hearing with Planning and Zoning. For these reasons, staff is recommending approval of Ord. 24-S-146. The Planning and Zoning Commission held a public hearing on September 4, 2024, and made a recommendation of approval with a 5-1 vote. Commissioner Richard Braud was the "nay" vote on this motion to recommend approval. The Commissioner voiced concerns about having denser development patterns near established single family subdivisions. RECOMMENDATION Approval of Ordinance 24-S-156 Attachments Ord. 24-S-156 with Exhibits UDC R-4 & R-5 Redlines City Council Presentation Slides October 15, 2024  City Council Agenda                               Page 43 Agenda No. 16.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Planning & Community Development Subject:Workshop regarding Planned Development Districts (PDDs) (B.James/ L.Wood/E.Delgado) BACKGROUND Based on discussions at City Council, this will be a workshop regarding Planned Development Districts (PDDs) including information from the Unified Development Code, discussion on existing PDD's within Schertz, and a discussion on how Planned Development Districts should be utilized moving forward. That being said, the core issue may be less about the particulars of how PDDs are utilized and more about how the City evaluates rezoning proposals in light of the vision we have for our City in the future. As part of the recent conversations during the development of the Strategic Plan somewhat different visions and philosophies emerged. These different visions and philosophies can be seen in comments made at public hearings during zoning cases. Some comments emphasize the desire for the City to develop quickly while other comments emphasize sacrificing the rate of development for development that is more in line with community desires and goals, even if this means not approving a particular zoning case. It is not uncommon for cities to have different approaches in considering zoning cases, with some being more apt to approve a rezoning request if it does not create significant problems, while other cities evaluate the degree to which a proposed request improves the situation - not only for the larger city in the long term but also the immediate area in the near future. Often it comes down to whether to deny a rezoning request because it is not the right project in the right place, meaning at a different location the project would be viewed positively, but the location the developer has chosen causes it to not be. A comment often mentioned at Council is that property owners have a right to develop their property. Under State Law, property owners have a right to develop their property as allowed under the current zoning. They don't have a right to develop their property however they wish - unless Council chooses to approve a rezoning to a zoning district allowing that use. At the end of the day it is really about where we choose to set the bar in considering rezoning requests and establishing development standards and to what degree we are willing to say no to requests that don't fit that vision.   Attachments City Council Presentation Slides October 15, 2024  City Council Agenda                               Page 44 Agenda No. 21.   CITY COUNCIL MEMORANDUM   City Council Meeting:October 15, 2024 Department:Engineering Subject:Monthly Update - Major Projects in Progress/CIP (B.James/K.Woodlee) Attachments 10-15-24 Council Update on In Progress Projects October 15, 2024  City Council Agenda                               Page 45