02-19-2013 Agenda with BackupSCHERTZ CITY COUNCIL
REGULAR SESSION
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
02-19-2013 Council Agenda
AGENDA
TUESDAY FEBRUARY 19, 2013 AT 6:00 P.M.
The City Council may, for its convenience or for the convenience of City Staff or persons in
attendance, modify the order in which items on the agenda are considered by the City
Council.
Call to Order – Regular Session
Invocation and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Rev. Robin Thompson – Life Bridge Christian Church)
City Events and Announcements
• Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James)
• Announcements and recognitions by City Manager (J. Kessel)
Presentations
• Guadalupe Regional Medical Center – Prescription Assistance Program update (J.
Bierschwale/J. Riggs)
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker’s register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member
thereof. Any person making personal, impertinent, or slanderous remarks while
addressing the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Consent Agenda Items
02-19-2013 City Council Agenda Page - 2 -
The Consent Agenda is considered to be self-explanatory and will be enacted by the Council
with one motion. There will be no separate discussion of these items unless they are
removed from the Consent Agenda upon the request by the Mayor or a Councilmember.
1. Minutes - Consideration and/or action regarding the approval of the minutes of the
Regular Meeting of February 12, 2013. (J. Kessel/B. Dennis)
2. Resolution No. 13-R-12 – Consideration and/or action approving a Resolution
authorizing the pursuit of a CDBG Matching Grant to fund readily achievable (ADA)
barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland
Oaks Park, and Lone Oak Park. (D. Harris/G. Logan)
Discussion and/or Action Items
3. Ordinance No. 13-T-05 – Consideration and/or action approving an Ordinance
authorizing a budget adjustment to fund Playscape Electrical and Security
Improvements; repealing all Ordinances or parts of Ordinances in conflict with the
Ordinance; and providing an effective date. First Reading (B. James/G. Logan)
4. Ordinance No. 13-T-06 – Consideration and/or action approving an Ordinance
authorizing a budget adjustment to provide matching funds for a CDBG Grant to
achieve ADA barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley
Park, Woodland Oaks Park, and Lone Oak Park; repealing all Ordinances or parts of
Ordinances in conflict with the Ordinance; and providing an effective date. First
Reading (D. Harris/G. Logan)
Roll Call Vote Confirmation
Executive Session
Called under:
Section 551.071 Texas Government Code Deliberation regarding litigation, pending or
contemplated litigation;
Section 551.072 Texas Government Code - Deliberation regarding the purchase,
exchange, sale, lease, or value of real property, or real estate;
Section 551.074 Texas Government Code - Deliberation regarding personnel matters,
policies, duties, employment, and evaluation of certain public officials and employees;
including possible appointment to fill vacancy in Councilmember Place 5 position.
Reconvene into Regular Session
5. Possible consideration and/or action appointing Councilmember Place 5 to fill the
vacancy in that Council position. (Mayor & Council)
6. Take any other action deemed necessary as a result of the Executive Session.
02-19-2013 City Council Agenda Page - 3 -
Requests and Announcements
7. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
8. Requests by Mayor and Councilmembers that items be placed on a future City
Council agenda.
9. Requests by Mayor and Councilmembers to City Manager and Staff for
information.
10. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Adjournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO
HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON
THE OFFICIAL BULLETIN BOARDS ON THIS THE 15th DAY OF FEBRUARY 2013 AT
11:00 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER
551, TEXAS GOVERNMENT CODE.
Brenda Dennis
Brenda Dennis CPM, TRMC, MMC, City Secretary
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE
OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2013.
____________________________Title:__________________________
This facility is accessible in accordance with the Americans with Disabilities Act.
Handicapped parking spaces are available. If you require special assistance or
have a request for sign interpretative services or other services please call 210
619-1030 at least 24 hours in advance of meeting.
02-19-2013 City Council Agenda Page - 4 -
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Carpenter
TIRZ II Board
Hal Baldwin Scholarship Committee
Audit Committee
Investment Advisory Committee
Mayor Pro-Tem Antuna - Place 3
Audit Committee
ASA Commuter Rail District Board – Lone Star
Schertz Seguin Local Government Corporation
Councilmember Fowler – Place 1
Interview Board for Boards and Commissions
Schertz Housing Board Liaison
Councilmember Scagliola – Place 2
Animal Control Advisory Committee
Interview Board for Boards and Commissions
Sweetheart Advisory Committee
Cibolo Valley Local Government Corporation
Councilmember Edwards – Place 4
Investment Advisory Committee
Audit Committee
Hal Baldwin Scholarship Committee
Councilmember – Place 5 Vacant
Agenda No.
CITY COUNCIL MEMORANDUM
City Council Meeting: April, 2013
Department: Parks, Recreation and
Community Services
Subject: Resolution 13-R-
Parks, Recreation and Community Services
Department Naming Rights and
Endorsement Policy
BACKGROUND
The City’s Parks, Recreation and Community Services Department has developed a Parks,
Recreation and Community Services Department Naming Rights and Endorsement Policy
(the “Policy”). This “Policy” was developed after the Department was approached by a local
corporation that wanted to provide developmental funding for several City of Schertz Parks,
Recreation and Community Services Department facilities. After developing the “Policy”
city staff presented the “Policy” to the Parks and Recreation Advisory Board (the “Board”)
for review and approval. The “Board” approved the policy and made a motion for staff to
present the “Policy” to the City Council for their review.
Goal
Provide funding for existing, future and proposed city and community facilities and projects,
enhancing city wide efforts developing relationships with local benefactors.
Community Benefit
This “Policy” provides for the development of community facilities with local benefactors
and corporations assistance developed to provide funding assistance for local park, recreation
and community facilities throughout the City of Schertz.
Summary of Recommended Action
Review and approve Resolution 13-R- the Parks, Recreation and Community Services
Naming Rights and Endorsement Policy.
FISCAL IMPACT
This action will approve the acceptance of individual, organizational, and corporate
funding donations for existing and future Park, Recreational and Community Services
facilities.
RECOMMENDATION
Approve Resolution 13-R- authorizing a Parks, Recreation and Community Services
Department Naming Rights and Endorsement Policy.
ATTACHMENT
Resolution 13-R-
Total number of patients served by the program 968
Total number of Schertz residents served by the program 35
Total number of prescriptions provided by the program 8,247
Retail dollar value to total prescriptions provided by the PAP 3,821,562.00$
Retail dollar value of prescriptions provided to Schertz residents by PAP 114,380.00$
Number of prescriptions per patient per month 1.18
Average prescription retail price (3 month supply)922.50$
Average annual retail prescription benefit per patient 6,536.00$
SOURCES OF PROGRAM FUNDS (ANNUAL)
Schertz contribution to the program 5,000.00$
Contributions to the PAP of other cities & other goverments (Seguin)25,000.00$
Contributions to program by GRMC -$
Payments by patients ($15.00/month/patient)139,259.00$
Grants received for the program (United Way)10,000.00$
Other sources of funds (identify sources)
Private 2,500.00$
Baptist Health Foundation 125,000.00$
Raise to Raise Trail Run Fund Raiser 11,906.00$
TOTAL 318,665.00$
BENEFIT
Exhibit A
Report Information
Guadalupe Regional Medical Center
Prescription Assistance Program for Schertz Enrollees
August 1, 2012 to January 31, 2013
Agenda No. 1
CITY COUNCIL MEMORANDUM
City Council Meeting: February 19, 2013
Department: City Secretary
Subject: Minutes
BACKGROUND
The City Council held a regular meeting on February 12, 2013.
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends Council approve the minutes of the regular meeting on February 12, 2013.
ATTACHMENT
Minutes –regular meeting February 12, 2013
2-12-2013 Minutes
MINUTES
REGULAR MEETING
February 12, 2013
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February
12, 2013, at 4:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Mayor Michael R. Carpenter Mayor Pro-Tem George Antuna
Councilmember Jim Fowler Councilmember David Scagliola
Councilmember Cedric Edwards
Staff Present: City Manager John C. Kessel
Executive Director David Harris Executive Director Brian James
City Attorney Michael Spain Chief of Staff Bob Cantu
City Secretary Brenda Dennis
CALL TO ORDER:
Mayor Carpenter called the Regular Meeting to order at 4:00 p.m.
INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED
STATES AND THE STATE OF TEXAS.
Councilmember Scagliola gave the invocation followed by the Pledges of Allegiance to the Flags of
the United States and the State of Texas.
Mayor Carpenter stated that while the City Attorney is briefing the candidates on a few items, he
would like to take up the consent agenda items.
Consent Agenda Items
The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the Consent
Agenda upon the request by the Mayor or a Councilmember.
2. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular
Meeting of February 5, 2013. (J. Kessel/B. Dennis)
3. Resolution No. 13-R-11 – Consideration and/or action approving a Resolution authorizing the
pursuit of a “Power Up” grant from the Guadalupe Valley Electric Cooperative, Inc. to fund
the completion of Phase I of the Veterans Memorial Plaza in Schertz, Texas and other matters
in connection therewith. (B. James/G. Douglas)
The following was read into record:
2-12-2013 Minutes
RESOLUTION NO. 13-R-11
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
AUTHORIZING THE PURSUIT OF A “POWER UP” GRANT FROM THE
GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. TO FUND THE
COMPLETION OF PHASE I OF THE VETERANS MEMORIAL PLAZA IN
SCHERTZ, TEXAS AND OTHER MATTERS IN CONNECTION THEREWITH
Mayor Carpenter recognized Councilmember Scagliola who moved, seconded by Mayor Pro-
Tem Edwards to approve the consent agenda items 2 and 3. The vote was unanimous with
Mayor Pro-Tem Edwards, Councilmembers Fowler, Scagliola, and Antuna voting yes and no
one voting no. Motion carried.
Mayor Carpenter stated that before Council gets started with the 13 interviews, if the Council takes
between five (5) to seven (7) minutes each, it would keep us to about two (2) hours. He stated that if it
is amendable to Council, this should take them to about 6:00 p.m., at which time they would then
suspend the interviews, proceed to the Hearing of Residents portion of the agenda, and then move on
to the rest of the agenda including time this evening for Executive Session. Members of Council
concurred.
1. Consideration, discussion and/or action regarding filling the Vacant Place 5 Council Position -
Candidate Interviews – (Mayor and Council)
Mayor and Council conducted interviews for the following candidates:
• Mr. Earl Ballou, Jr.
• Mr. Robert Gibson
• Mr. Sydney Verinder
• Mr. Guy Scott
• Mr. Michael Dahle
• Mr. Richard Dziewit
• Mr. Bertram “Bert” Crawford, Jr.
• Mrs. Yolanda Suarez
• Mr. Frank McElroy
• Mrs. Shelly Sposari
• Mr. David Britton
Mayor Pro-Tem Edwards left the meeting at 6:25 p.m.
• Mr. Timothy “Jake” Jacobs
• Mrs. Bridgett Patterson
Mayor Carpenter and Council thanked all the candidates for their time and coming out this evening to
interview with them. Mayor Carpenter stated that for the first in a long time, the Council has
interviewed a lot people who are willing to serve on the City Council. He stated there were a number
of years where the City cancelled elections because either everyone was perfectly happy with what the
2-12-2013 Minutes
Council was doing or there was a lack of interest. To some degree, he was concerned what would
happen if those of us who were serving now wouldn’t be able to serve. Would there be individuals out
there that would step up and be capable of serving on the Council and taking the City forward? Mayor
Carpenter said he is convinced that should something happen to all the members on the dais today,
there is no doubt that individuals would step forward from within this City and make the City move
forward. It is a very comfortable feeling to know that we could be replaced and the City would go on.
Truly that is the case. There are a lot of talented individuals. Mayor Carpenter further commented
thanking everyone here this evening that submitted their application and volunteered to serve. It’s
exciting and comforting to know there are folks out there that could take over this City Government
and this City to its next chapter without any difficulty or hesitation.
Mayor Carpenter stated that he doesn’t know what the Council will do, whether we will go into
Executive Session later and have a discussion and come back into Regular Session and make a
selection? We may do that today. We may take a little time. We may look at a group of finalists and
conduct further interviews. This is uncharted territory; we have left all these possibilities open so that
we can be a flexible as possible to find the right candidate.
City Events and Announcements
• Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James)
Mayor Carpenter recognized Executive Director David Harris who announced the following
upcoming events:
o Monday, February 18, 2013, City offices will be closed in observance of Presidents
Day
o Saturday, March 2, 2013, 5th Annual Wilenchik Walk of Life
o March 2 through March 17, 2013, Schertz Annual Spring Clean Up
o Saturday, March 23, 2013, Plant and Play Day, Schertz Playscape
• Announcements and recognitions by City Manager (J. Kessel)
None provided.
Mayor Pro-Tem Edwards returned to the meeting at 7:10 p.m.
Presentations
• Schertz Historical Preservation Committee Annual Report (B. James/D. Weirtz)
Mayor Carpenter recognized Committee Chair Dean Weirtz who provided the Schertz
Historical Preservation Committees Annual report answering questions from Council. Mayor
and Council thanked Mr. Weirtz and the Committee for their continued work.
Hearing of Residents
2-12-2013 Minutes
This time is set aside for any person who wishes to address the City Council. Each person should fill
out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3
minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may be
requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific
factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the
Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in
the order they have registered.
Mayor Carpenter recognized the following people who spoke:
• Mr. Gavan Dusbabek, Boy Scout with Troop 462, spoke regarding working on his Citizenship
in the Community Merit Badge.
• Mrs. Clare Layton, 12231 Lost Meadows Drive, who stated she made a request through the
City’s Website 311 portal. She has not received a response. She stated this was regarding a
recent call to 911. The confusion still exists on the location of Crescent Bend Nature Park and
which emergency services should respond.
Roll Call Vote Confirmation
Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes for agenda items 2
and 3.
Executive Session
Mayor Carpenter recessed the regular meeting into executive session at 7:30 p.m.
Called under:
Section 551.071 Texas Government Code Deliberation regarding litigation, pending or
contemplated litigation;
Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale,
lease, or value of real property, or real estate;
Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies,
duties, employment, and evaluation of certain public officials and employees; including possible
appointment to fill vacancy in Councilmember Place 5 position.
Reconvene into Regular Session
2-12-2013 Minutes
Mayor Carpenter reconvened into regular session at 8:37 p.m.
4. Take any action deemed necessary as a result of the Executive Session.
Mayor Carpenter stated Council’s goal is to make an appointment at the next meeting on
February 19, 2013, providing that there is a unanimous vote. He stated that next week
Councilmember Antuna will not be in attendance. If there is not a unanimous vote, the
Council would take up the item again at the following meeting.
Mayor and Council asked all of the candidates not to lobby any individual Councilmember,
and if feasible not to contact the individual members of Council about the appointment.
Mayor Carpenter continued stating once Council has made an appointment, he would
encourage those not appointed to pursue the possibility of serving on one of the City’s boards,
commissions, or committees.
Requests and Announcements
5. Announcements by City Manager
• Citizen Kudos
• Recognition of City employee actions
• New Departmental initiatives
No announcements provided.
6. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda.
No requests.
7. Requests by Mayor and Councilmembers to City Manager and Staff for information.
Mayor Pro-Tem Edwards asked for an update on the flooding situation as it relates to those
areas that flooded in 1998, particularly the downtown area. Staff will provide an update within
the next few weeks at a future Council meeting.
8. Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
• Upcoming City Council agenda items
Mayor Pro-Tem Edwards apologized for having to leave earlier this evening, stating that it was
his son’s last basketball game, as he is a senior this year at Clemens.
2-12-2013 Minutes
Mayor Carpenter recognized Councilmember Scagliola who stated on Wednesday, February 6,
2013, he attended the Merritt Lakeside Senior Village ribbon cutting ceremony.
Mayor Carpenter reiterated how excited he was to have the quality and number of people
coming forward to volunteer to serve on the Council.
Adjournment
As there was no further business, the meeting was adjourned at 8:32 p.m.
___________________________________
Mayor, Michael R. Carpenter
ATTEST:
___________________________________________
City Secretary, Brenda Dennis
Agenda No. 2
CITY COUNCIL MEMORANDUM
City Council Meeting: February 19, 2013
Department: City Manager & Parks, Recreation, &
Community Services
Subject: Resolution No. 13-R-12 - Consideration
and/or action approve a Resolution
authorizing the pursuit of a CDBG Grant to
fund readily achievable (ADA) barrier
removal at Crescent Bent Nature Park,
Pickrell Park, Ashley Park, Woodland Oaks
Park, and Loan Oak Park (D. Harris/G.
Logan)
BACKGROUND
At its February 5, 2013 meeting, Council approved a list of projects to be submitted during the
Bexar County CDBG Program Year 2013. Later that week, George Logan and David Harris
presented the list of projects at public hearing held by the County. Since then, Park, Recreation,
and Community Service staff has been assembling the documents needed for submission to
Bexar County including the attached resolution. Applications are due Tuesday, February 26,
2013. In order to apply for the grant, a resolution from Council is required. Staff is proposing a
50% match to greatly increase the likelihood that our proposal is awarded.
Staff has developed a list of projects that appear to qualify, listed below. All involve installing
handicap ramps and ten-foot walkways, some projects also include additional handicap parking
spaces. Council approved the following listing of projects at its February 5, 2013 Council
meeting:
Recommended
Ranking --> 1 2 3 4 5
Pickrell
Park
Crescent Bend
Nature Park Ashely Park Woodland Oaks Lone Oak Park TOTAL
Construction 58,731 8,550 8,400 14,000 3,500
Engineering 8,810 1,283 1,260 2,100 525
Contigencies 6,754 983 966 1,610 403
Administrative 3,715 541 531 886 221
TOTAL 78,009 11,357 11,157 18,596 4,649 123,768
CDBG 39,005 5,678 5,579 9,298 2,324 61,884
City Match 39,005 5,678 5,579 9,298 2,324 61,884
Next steps:
City Council Memorandum
Page 2
Finalize application for submission to Bexar County no later than Tuesday, February 26, 2013.
Goal
Provide upgrades to City Parks to allow greater access for mobility-challenged visitors.
Community Benefit
Greater accessibility to City Parks for mobility-challenged visitors.
Summary of Recommended Action
Approve the attached resolution allowing staff to apply for the Bexar County CDBG program
including a commitment for a 50% match of up to $61,884 and acceptance of the grant, if
awarded.
FISCAL IMPACT
Depending on projects awarded, a 50% City cash match of up to $61,884 will be provided out of
the Parkland Dedication Fund. An ordinance amending the budget to transfer the $62,884 for
parkland dedication fund reserves to the Capital Project Fund is scheduled for consideration on
this agenda. If Council does not approve that Ordinance, this resolution should not be approved.
RECOMMENDATION
Approve the attached resolution, authorizing the application for the Bexar County CDBG
program for Program Year 2013 of up to $61,884 and acceptance of funds, if awarded.
ATTACHMENT
Resolution No. 13-R-12
RESOLUTION NO. 13-R-12
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE PURSUIT OF A CDBG GRANT
TO FUND READILY ACHIEVABLE (ADA) BARRIER REMOVAL AT
CRESCENT BEND NATURE PARK, PICKRELL PARK, ASHLEY PARK,
WOODLAND OAKS PARK, AND LONE OAK PARK.
WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the
City actively pursue compliance with the Federal ADA requirements that went into effect on
March 15, 2012; and
WHEREAS, the City staff has identified five (5) park locations to begin readily
achievable barrier removal; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
pursue grant funding to support this project through the Bexar County CDBG Matching Grant
Program in the amount of $61,884, for a total project amount of $123,768 and;
WHEREAS, if this Grant request is approved this Resolution will approve the actions
necessary to receive the grant that will provide for the development of the requested project; now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to apply for a
CDBG Grant through Bexar County with a 50% match of $61,884 to begin readily achievable
(ADA) barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland
Oaks Park, and Lone Oak Park, and accept the grant if awarded.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
50506221.1 - 2 -
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 19th day of February 2013.
CITY OF SCHERTZ, TEXAS
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
Agenda No.3
CITY COUNCIL MEMORANDUM
City Council Meeting: February 19, 2013
Department: Parks, Recreation and
Community Services
Subject: Ordinance No. 13-T-05 -
Budget Transfer of funds for Playscape
Electrical and Security Improvements (First
Reading)
BACKGROUND
The City is in the final stages of completing the installation of all of the amenities at the new
Playscape. The items that are pending include the reuse/relocation of the four (4) light poles
and fixtures from the original Playscape and the placement of new conduits and the
installation of security cameras on site. These items were not covered in the original
construction contract. Staff is proposing to use additional Park Land Dedication funds to pay
for these additional amenities. The total funding transfer request is in the amount of $65,000:
$29,000 to cover the cost of the reuse/relocation of the existing light poles and fixtures;
$4,000 to cover the cost of new security system conduits; approximately $30,000 for security
cameras and associated equipment; and, $2,000 to cover any unforeseen contingencies. In
order to transfer funds from the Park Land Dedication fund to the project’s construction fund,
a budget amendment is necessary. Additional items that are coming out of current budgeted
Parkland Dedication Fund 317 for FY 2012-13 include the playscape monument stone,
memorial plaque (identifying original playscape picket fence contributors) and drinking
fountain.
Additionally, the need for shade structures will be evaluated over the course of the next year.
Goal
Provide additional funding to complete portions of the new Playscape project not covered in
the original construction contract and enhance on-site security.
Community Benefit
The reuse/relocation of the original Playscape lighting will provide illumination for
equipment use after dark. Installation of new conduits in anticipation of the addition of
security cameras on site will further enhance the safety of the participants who use of the
facility.
Summary of Recommended Action
Approve transferring $65,000 from the Parkland Dedication Fund 317 to Special Capital
Fund 401, New Playscape Project.
FISCAL IMPACT
This action will transfer $65,000 from the City’s Parkland Dedication Fund 317 to Capital
Fund 401, New Playscape Project. Current Parkland Dedication Fund 317 reserve balance is
$91,538 after all other current fund commitments.
RECOMMENDATION
Approve Ordinance No. 13-T-05 on first reading authorizing a budget amendment
transferring $65,000 from the City’s Parkland Dedication Fund 317 to Capital Fund 401,
New Playscape Project.
ATTACHMENT
Ordinance No. 13-T-05
Agenda No.3
CITY COUNCIL MEMORANDUM
City Council Meeting: February 19, 2013
Department: Parks, Recreation and
Community Services
Subject: Ordinance No. 13-T-05 -
Budget Transfer of funds for Playscape
Electrical and Security Improvements (First
Reading)
BACKGROUND
The City is in the final stages of completing the installation of all of the amenities at the new
Playscape. The items that are pending include the reuse/relocation of the four (4) light poles
and fixtures from the original Playscape and the placement of new conduits and the
installation of security cameras on site. These items were not covered in the original
construction contract. Staff is proposing to use additional Park Land Dedication funds to pay
for these additional amenities. The total funding transfer request is in the amount of $65,000:
$29,000 to cover the cost of the reuse/relocation of the existing light poles and fixtures;
$4,000 to cover the cost of new security system conduits; approximately $30,000 for security
cameras and associated equipment; and, $2,000 to cover any unforeseen contingencies. In
order to transfer funds from the Park Land Dedication fund to the project’s construction fund,
a budget amendment is necessary. Additional items that are coming out of current budgeted
Parkland Dedication Fund 317 for FY 2012-13 include the playscape monument stone,
memorial plaque (identifying original playscape picket fence contributors) and drinking
fountain.
Additionally, the need for shade structures will be evaluated over the course of the next year.
Goal
Provide additional funding to complete portions of the new Playscape project not covered in
the original construction contract and enhance on-site security.
Community Benefit
The reuse/relocation of the original Playscape lighting will provide illumination for
equipment use after dark. Installation of new conduits in anticipation of the addition of
security cameras on site will further enhance the safety of the participants who use of the
facility.
Summary of Recommended Action
Approve transferring $65,000 from the Parkland Dedication Fund 317 to Special Capital
Fund 401, New Playscape Project.
FISCAL IMPACT
This action will transfer $65,000 from the City’s Parkland Dedication Fund 317 to Capital
Fund 401, New Playscape Project. Current Parkland Dedication Fund 317 reserve balance is
$91,538 after all other current fund commitments.
RECOMMENDATION
Approve Ordinance No. 13-T-05 on first reading authorizing a budget amendment
transferring $65,000 from the City’s Parkland Dedication Fund 317 to Capital Fund 401,
New Playscape Project.
ATTACHMENT
Ordinance No. 13-T-05
ORDINANCE NO. 13-T-05
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO
FUND PLAYSCAPE ELECTRICAL AND SECURITY IMPROMEMENTS;
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 12-T-25, the City of Schertz (the “City”) adopted the
budget for the City for the fiscal year 2012-2013 (the “Budget), which provides funding for the
City’s operations throughout the 2012-2013 fiscal year; and
WHEREAS, pursuant to Resolution 12-R-53, the City has authorized construction of a
new Playscape using City funds from the Capital Project Fund 401, New Playscape Project, to
finance the construction of the Playscape; and
WHEREAS, the City needs to adjust the Budget to transfer $65,000.00 to the Capital
Project Fund 401, New Playscape Project, from the Parkland Dedication Fund 317 reserves; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project
Fund 401, New Playscape Project for Electrical and Security Capital Improvements for the new
Playscape; and
WHEREAS, the City Council of the City has determined that it is in the best interests of
the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication
Fund 317 to the Capital Project Fund 401, New Playscape Project, for Electrical and Security
Capital Improvements for the new Playscape, as more fully set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall adjust the Budget and shall transfer $35,000.00 $65,000 from
the Parkland Dedication Fund 317 reserves to the Capital Project Fund 401, New Playscape
Project, to fund electrical and security capital improvements for the new Playscape.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 3. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
50558021.1 - 2 -
Section 4. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 7. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED ON FIRST READING, the 19th day of February, 2013.
PASSED, APPROVED and ADOPTED ON SECOND READING, the ____ day of
_____________, 2013.
CITY OF SCHERTZ, TEXAS
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
Agenda No. 4
CITY COUNCIL MEMORANDUM
City Council Meeting: February 19, 2013
Department: City Manager & Parks, Recreation, &
Community Services
Subject: Ordinance 13-T-06- Consideration and/or
action approving an Ordinance authorizing a
budget adjustment to provide matching
funds for a CDBG Grant, if awarded, to
achieve ADA barrier removal at Crescent
Bend Nature Park, Pickrell Park, Ashley
Park, Woodland Oaks Park, and Lone Oak
Park; repealing all Ordinances or parts of
Ordinances in conflict with this Ordinance;
and providing an effective date. First
Reading (D. Harris/G. Logan)
BACKGROUND
This item provides a budget transfer of $61,884 from the Parkland Dedication Fund reserves to
the Capital Project Fund to provide the City’s match for the CDBG application for ADA barrier
removal at five parks in the City, if the grant is awarded. This is a companion ordinance to
tonight’s resolution authorizing application and acceptance, if awarded, of the grant.
Applications are due Tuesday, February 26, 2013.
The following is a breakdown of the projects to be submitted to Bexar County CDBG.
Recommended
Ranking --> 1 2 3 4 5
Pickrell
Park
Crescent Bend
Nature Park Ashely Park Woodland Oaks Lone Oak Park TOTAL
Construction 58,731 8,550 8,400 14,000 3,500
Engineering 8,810 1,283 1,260 2,100 525
Contigencies 6,754 983 966 1,610 403
Administrative 3,715 541 531 886 221
TOTAL 78,009 11,357 11,157 18,596 4,649 123,768
CDBG 39,005 5,678 5,579 9,298 2,324 61,884
City Match 39,005 5,678 5,579 9,298 2,324 61,884
Next steps:
Finalize application for submission to Bexar County no later than Tuesday, February 26, 2013.
City Council Memorandum
Page 2
Goal
Provide upgrades to City Parks to allow greater access for mobility-challenged visitors.
Community Benefit
Greater accessibility to City Parks for mobility-challenged visitors.
Summary of Recommended Action
Approve the attached ordinance to transfer $61,884 from Parkland Dedication Fund reserves to
the Capital Project Fund to provide the City’s match for the CDBG application for ADA barrier
removal at five parks in the City.
FISCAL IMPACT
Depending on projects awarded, a City cash match of up to $61,884 will be provided out of the
Parkland Dedication Fund. If the grant is not awarded, staff will recommend the funds be
returned to parkland dedication fund reserves.
RECOMMENDATION
Approve the attached ordinance transferring $61,884 from Parkland Dedication Fund reserves to
the Capital Project Fund to provide the City’s match for the CDBG application
ATTACHMENT
Ordinance No. 13-T-06
ORDINANCE NO. 13-T-06
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO
PROVIDE MATCHING FUNDS FOR A CDBG GRANT TO ACHIEVE
ADA BARRIER REMOVAL AT CRESCENT BEND NATURE PARK,
PICKRELL PARK, ASHLEY PARK, WOODLAND OAKS PARK, AND
LONE OAK PARK; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 12-T-25, the City of Schertz (the “City”) adopted the
budget for the City for the fiscal year 2012-2013 (the “Budget), which provides funding for the
City’s operations throughout the 2012-2013 fiscal year; and
WHEREAS, the City needs to adjust the Budget to transfer $61,884.00 to the Capital
Project Fund 405, CDBG Matching Grant Project CA2, from the Parkland Dedication Fund 317
reserves; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project
Fund 405, CDBG Matching Grant Project CA2; and
WHEREAS, the City Council of the City has determined that it is in the best interests of
the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication
Fund 317 to the Capital Project Fund 405, CDBG Matching Grant Project CA2, to accomplish
readily achievable (ADA) barrier removal at five (5) park locations, as more fully set forth in this
Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS:
Section 1. The City shall adjust the Budget and shall transfer $61,884.00 from the
Parkland Dedication Fund 317 reserves to the Capital Project Fund 405, CDBG Matching Grant
Project CA2, to accomplish (ADA) barrier removal at Crescent Bend Nature Park, Pickrell Park,
Ashley Park, Woodland Oaks Park, and Lone Oak Park.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part
of the judgment and findings of the Council.
Section 3. All ordinances and codes, or parts thereof, which are in conflict or
inconsistent with any provision of this Ordinance are hereby repealed to the extent of such
conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters
resolved herein.
50558021.1 - 2 -
Section 4. This Ordinance shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City
hereby declares that this Ordinance would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Ordinance, was
given, all as required by Chapter 551, as amended, Texas Government Code.
Section 7. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
50558021.1 - 3 -
PASSED ON FIRST READING, the19th day of February, 2013.
PASSED, APPROVED and ADOPTED ON SECOND READING, the ____ day of
_____________, 2013.
CITY OF SCHERTZ, TEXAS
Mayor, Michael R. Carpenter
ATTEST:
City Secretary, Brenda Dennis
(CITY SEAL)
Total number of patients served by the program 968
Total number of Schertz residents served by the program 35
Total number of prescriptions provided by the program 8,247
Retail dollar value to total prescriptions provided by the PAP 3,821,562.00$
Retail dollar value of prescriptions provided to Schertz residents by PAP 114,380.00$
Number of prescriptions per patient per month 1.18
Average prescription retail price (3 month supply)922.50$
Average annual retail prescription benefit per patient 6,536.00$
SOURCES OF PROGRAM FUNDS (ANNUAL)
Schertz contribution to the program 5,000.00$
Contributions to the PAP of other cities & other goverments (Seguin)25,000.00$
Contributions to program by GRMC -$
Payments by patients ($15.00/month/patient)139,259.00$
Grants received for the program (United Way)10,000.00$
Other sources of funds (identify sources)
Private 2,500.00$
Baptist Health Foundation 125,000.00$
Raise to Raise Trail Run Fund Raiser 11,906.00$
TOTAL 318,665.00$
BENEFIT
Exhibit A
Report Information
Guadalupe Regional Medical Center
Prescription Assistance Program for Schertz Enrollees
August 1, 2012 to January 31, 2013