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02-26-2013 Agenda with BackupSCHERTZ CITY COUNCIL REGULAR SESSION HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 02-26-2013 Council Agenda AGENDA TUESDAY FEBRUARY 26, 2013 AT 6:00 P.M. The City Council may, for its convenience or for the convenience of City Staff or persons in attendance, modify the order in which items on the agenda are considered by the City Council. Call to Order – Regular Session Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. (Rev. Gerry Goodridge, Bracken United Methodist) A. Oath of Office – Oath of office administered to newly appointed Councilmember Sydney H. Verinder, City Council Place 5. (City Secretary, Brenda Dennis to administer Oath) City Events and Announcements • Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James) • Announcements and recognitions by City Manager (J. Kessel) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items 02-26-2013 City Council Agenda Page - 2 - The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Special Pre-Budget Workshop meeting of February 15, 2013, and the Regular Meeting of February 19, 2013. (J. Kessel/B. Dennis) 2. Resolution No. 13-R-08 – Consideration and/or action approving a Resolution authorizing an advertising and graphic design services agreement with Souzamaphone Marketing, LLC, and other matters in connection therewith. (D. Harris/L. Erwin) 3. Ordinance No. 13-T-05 – Consideration and/or action approving an Ordinance authorizing a Budget Adjustment to fund Playscape Electrical and Security Improvements; repealing all Ordinances or parts of Ordnances in conflict with the Ordinance; and providing an effective date. Final Reading (B. James/G. Logan) 4. Ordinance No. 13-T-06 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to provide matching funds for a CDBG Grant to achieve ADA barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park; repealing all Ordinances or parts of Ordinances in conflict with the Ordinance; and providing an effective date. Final Reading (D. Harris/G. Logan) 5. Appointment to the Randolph Joint Land Use Study (JLUS) Executive and Advisory Committees - Consideration and/or action approving a Resolution appointing members of the City Council to serve on the Randolph Joint Land Use Study (JLUS) Committees. (B. James/B. James) 6. Resolution No. 13-R-14 – Consideration and/or action approving a Resolution authorizing an Interlocal Agreement with Guadalupe Regional Medical Center, and other matters in connection therewith. (J. Bierschwale/S. Dyal) Roll Call Vote Confirmation Executive Session Called under: Section 551.071 Texas Government Code Deliberation regarding litigation, pending or contemplated litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate; Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies, duties, employment, and evaluation of certain public officials and employees; 02-26-2013 City Council Agenda Page - 3 - Section 551.074 Texas Government Code – Deliberation regarding personnel matters and the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager and City Secretary. Section 551.087 Texas Government Code – Deliberation regarding Economic Development Negotiations. Reconvene into Regular Session 7. Take any action deemed necessary as a result of the Executive Session. Requests and Announcements 8. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives 9. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 10. Requests by Mayor and Councilmembers to City Manager and Staff for information. 11. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 22nd DAY OF FEBRUARY 2013 AT 2:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Brenda Dennis Brenda Dennis CPM, TRMC, MMC, City Secretary 02-26-2013 City Council Agenda Page - 4 - I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2013. ____________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 210 619-1030 at least 24 hours in advance of meeting. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter TIRZ II Board Hal Baldwin Scholarship Committee Audit Committee Investment Advisory Committee Councilmember Edwards – Place 4 Investment Advisory Committee Audit Committee Hal Baldwin Scholarship Committee Councilmember Fowler – Place 1 Interview Board for Boards and Commissions Schertz Housing Board Liaison Councilmember Scagliola – Place 2 Animal Control Advisory Committee Interview Board for Boards and Commissions Sweetheart Advisory Committee Cibolo Valley Local Government Corporation Councilmember Antuna - Place 3 Audit Committee ASA Commuter Rail District Board – Lone Star Schertz Seguin Local Government Corporation Councilmember – Place 5 Vacant Agenda No. 1 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: City Secretary Subject: Minutes BACKGROUND The City Council held a workshop on February 15, 2013, and a regular meeting on February 19th, 2013. FISCAL IMPACT None RECOMMENDATION Staff recommends Council approve the minutes of the workshop of February 15, 2013, and the minutes of the regular meeting on February 19, 2013. ATTACHMENT Minutes –Workshop meeting February 15, 2013, Regular meeting February 19, 2013 02-15-2013 Minutes MINUTES BUDGET WORKSHOP RETREAT MEETING February 15, 2013 A Special Pre-Budget Workshop meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 15, 2013, at 12:00 p.m., at the Northeast Lakeview College Library, Room 200. The following members present to-wit: Mayor Michael Carpenter Mayor Pro-Tem Cedric Edwards Councilmember Jim Fowler Councilmember David Scagliola Councilmember George Antuna Staff Present: City Manager John Kessel Executive Director Brian James Chief of Staff Bob Cantu Members of the public present: Mr. Robert Brockman Call to Order (General Comments Mayor Carpenter called the pre-budget workshop to order at 12:10 p.m. with Mayor Carpenter, Councilmembers David Scagliola, Jim Fowler, and George Antuna, Jr., present. Welcome/Overview • Presentation and discussion regarding the FY 2013-14 pre-budget strategic planning (J. Kessel/Management Staff) City Manager John Kessel led the pre-budget discussion. At 1:05 p.m., a quorum was lost when Councilmember Antuna had to leave. At 1:15 p.m., a quorum was regained when Mayor Pro-Tem Edwards arrived. Mr. Kessel continued the pre-budget discussion with Council. ADJOURNMENT After discussion was concluded, the pre-budget workshop was adjourned the 4:36 p.m. ___________________________________ Mayor, Michael R. Carpenter ATTEST: ___________________________ City Secretary, Brenda Dennis 2-19-2013 Minutes MINUTES REGULAR MEETING February 19, 2013 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on February 19, 2013, at 6:00 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Mayor Michael R. Carpenter Mayor Pro-Tem Cedric Edwards Councilmember Jim Fowler Councilmember David Scagliola Councilmember George Antuna, Jr. was absent. Staff Present: City Manager John C. Kessel Executive Director Brian James City Attorney Michael Spain City Secretary Brenda Dennis CALL TO ORDER: Mayor Carpenter called the Regular Meeting to order at 6:00 p.m. INVOCATION AND PLEDGES OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND THE STATE OF TEXAS. Reverend Robin Thompson of Life Bridge Christian Church gave the invocation followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. City Events and Announcements • Announcements of upcoming City Events (D. Harris/J. Bierschwale/B. James) Mayor Carpenter recognized Executive Director Brian James who announced the following upcoming events: o Friday, February 22, 2013, Budget Workshop, Schertz Civic Center at noon o Saturday, March 2, 2013, 5th Annual Wilenchik Walk of Life o March 2 through March 17, 2013, Schertz Annual Spring Clean Up o Saturday, March 23, 2013, Plant and Play Day, Schertz Playscape • Announcements and recognitions by City Manager (J. Kessel) Mayor Carpenter recognized City Manager John Kessel who thanked the Public Affairs department, particularly Linda Ervin, Chuck McCollough, and Erin Matlock for assistance with the “State of the City Address” provided today at the Schertz Chamber of Commerce luncheon. Mr. Kessel also read a brief note from a citizen who was recently traveling to Six-Flags Arlington, where they saw the “Schertz Dine & Doze” publication published by the Public Affairs Department. Mr. Kessel thanked Chris Matzenbacher, Public Affairs Account Manager. Presentations 2-19-2013 Minutes • Guadalupe Regional Medical Center – Prescription Assistance Program update (J. Bierschwale/J. Riggs) Mayor Carpenter recognized Mr. Jerry Riggs with the Guadalupe Regional Medical Center who provided the bi-annual report regarding the Prescription Assistance Program. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized Mrs. Maggie Titterington, Chamber of Commerce President who provided an update on the Chamber events. Consent Agenda Items The Consent Agenda is considered to be self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request by the Mayor or a Councilmember. 1. Minutes - Consideration and/or action regarding the approval of the minutes of the Regular Meeting of February 12, 2013. (J. Kessel/B. Dennis) 2. Resolution No. 13-R-12 – Consideration and/or action approving a Resolution authorizing the pursuit of a CDBG Matching Grant to fund readily achievable (ADA) barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park. (D. Harris/G. Logan) The following was read into record: RESOLUTION NO. 13-R-12 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE PURSUIT OF A CDBG GRANT TO FUND READILY ACHIEVABLE (ADA) BARRIER REMOVAL AT CRESCENT BEND NATURE PARK, PICKRELL PARK, ASHLEY PARK, WOODLAND OAKS PARK, AND LONE OAK PARK. Mayor Carpenter recognized Councilmember Fowler who moved, seconded by Mayor Pro-Tem Edwards to approve the consent agenda items 1 and 2. The vote was unanimous with Mayor 2-19-2013 Minutes Pro-Tem Edwards, Councilmembers Fowler and Scagliola voting yes and no one voting no. Motion carried. Executive Session Mayor Carpenter recessed the regular meeting into executive session at 6:22 p.m. Called under: Section 551.071 Texas Government Code Deliberation regarding litigation, pending or contemplated litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property, or real estate; Section 551.074 Texas Government Code - Deliberation regarding personnel matters, policies, duties, employment, and evaluation of certain public officials and employees; including possible appointment to fill vacancy in Councilmember Place 5 position. Reconvene into Regular Session Mayor Carpenter reconvened into regular session at 6:58 p.m. 5. Possible consideration and/or action appointing Councilmember Place 5 to fill the vacancy in that Council position. (Mayor & Council) Mayor Carpenter recognized Councilmember Scagliola who moved, seconded by Councilmember Fowler to appoint Mr. Sydney H. Verinder to fill the vacancy of City Council Place 5. The vote was unanimous with Mayor Pro-Tem Edwards, Councilmembers Fowler and Scagliola voting yes and no one voting no. Motion carried. Mayor and Council expressed their congratulations to Mr. Verinder and thanked all the candidates who expressed their interest in serving on the Council. Discussion and/or Action Items 3. Ordinance No. 13-T-05 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to fund the Playscape electrical and security improvements; repealing all Ordinances or parts of Ordinances in conflict with the Ordinance; and providing an effective date. First Reading (B. James/G. Logan) The following was read into record: ORDINANCE NO. 13-T-05 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO FUND PLAYSCAPE ELECTRICAL AND SECURITY IMPROVEMENTS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Parks Manager Chuck Van Zandt who introduced this item stating 2-19-2013 Minutes action requested of Council is to approve transferring $65,000 from the Parkland Dedication Fund 317 to Special Capital Fund 401, New Playscape Project. Staff recommends approval. Mayor Carpenter recognized Mayor Pro-Tem Edwards who moved, seconded by Councilmember Scagliola to approve Ordinance No. 13-T-05 first reading. The vote was unanimous with Mayor Pro-Tem Edwards, Councilmembers Fowler and Scagliola voting yes and no one voting no. Motion carried. Mayor Carpenter recognized Mayor Pro-Tem Edwards who stated that he had just received word that Mrs. Barbara Baldwin passed away this evening. 4. Ordinance No. 13-T-06 – Consideration and/or action approving an Ordinance authorizing a budget adjustment to provide matching funds for a CDBG Grant to achieve ADA barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park; repealing all Ordinances or parts of Ordinances in conflict with the Ordinance; and providing an effective date. First Reading (D. Harris/G. Logan) The following was read into record: ORDINANCE NO. 13-T-06 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO PROVIDE MATCHING FUNDS FOR A CDBG GRANT TO ACHIEVE ADA BARRIER REMOVAL AT CRESCENT BEND NATURE PARK, PICKRELL PARK, ASHLEY PARK, WOODLAND OAKS PARK, AND LONE OAK PARK; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE Mayor Carpenter recognized Parks Manager Chuck Van Zandt who introduced this item stating action requested of Council is to approve the ordinance to transferring $61,884 from Parkland Dedication Fund reserves to the Capital Project Fund to provide the City’s match for the CDBG application for ADA barrier removal at five parks in the City. Staff recommends approval. Mayor Carpenter recognized Mayor Pro-Tem Edwards who moved, seconded by Councilmember Fowler to approve Ordinance No. 13-T-06 first reading. The vote was unanimous with Mayor Pro-Tem Edwards, Councilmembers Fowler and Scagliola voting yes and no one voting no. Motion carried. Roll Call Vote Confirmation Mayor Carpenter recognized City Secretary Brenda Dennis who recapped the votes for agenda items 1, 2, 3, 4, and 5. Executive Session 6. Take any other action deemed necessary as a result of the Executive Session. No further action taken. Requests and Announcements 2-19-2013 Minutes 7. Announcements by City Manager • Citizen Kudos • Recognition of City employee actions • New Departmental initiatives No further announcements provided. 8. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. No items requested. 9. Requests by Mayor and Councilmembers to City Manager and Staff for information. No information requested. 10. Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers • Upcoming City Council agenda items Mayor and Council provided brief comments regarding the loss of Mrs. Baldwin and send their prayers to her family. Adjournment As there was no further business, the meeting was adjourned at 7:12 p.m. ___________________________________ Mayor, Michael R. Carpenter ATTEST: ___________________________________________ City Secretary, Brenda Dennis 50077367.2 Agenda No. 2 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: Public Affairs Subject: Resolution No. 13-R-08 - Graphic Design Services Contract BACKGROUND Alexis Sousa, d/b/a Sousamaphone Marketing, LLC, has been providing Graphic Design Services to the Public Affairs Department and other City Departments since 2008. The firm’s primary services are to design the City’s 52-page Schertz Magazine. The firm also provides the following graphic design services for the Public Affairs Department to ensure a continuity of design across multiple platforms: • Parkway banners, • schertz.com and schertzmagazine.com web sites, • A to Z guide, • Dine and Doze brochure, • the City’s billboard, • festival and event marketing material, and • QR Code program Additionally, the firm has provided design services to other City departments including Planning, EMS, and Economic Development for programs including the North, South, and Downtown Charettes, EMS passport program, and Bond projects. Since the initial contract this firm, many of the items designed for the City have earned state, national and international awards from the Texas Association of Municipal Information Officers and International Academy of the Visual Arts (Communicator Awards) in 2010 for the July 2008 cover of Schertz Magazine, 2008 Festival of Angels billboard, Artz ’09 poster advertisements, the Artz ’09 exhibit, and the schertz.com website in 2012. 50077367.2 Schertz Magazine represents approximately 86 percent, or $108,234, of the City’s estimated annual requirements for graphic design services charged to Sousamaphone Marketing, LLC. Other departments utilize the balance, approximately 14 percent, or an estimated $18,000, of the annual estimated costs of this vendor. Total annual requirements for graphic design services are $126,234. If approved, this new seven month contract (March 1 through September 30, 2013) with Sousamaphone Marketing, LLC, for design services for the City will include the following: • Design of a 52-page monthly Schertz Magazine at its current rate at $8,352.56 per month (or $58,470 for this seven month contract) with an additional page cost of $150 per page, • Other graphic design services at a rate of $120 per hour, • Marketing consulting services at a rate of $45 per hour, and • A 45-day opt-out period for either party. As part of the FY 2013-14 budget preparations, staff is conducting a review of Schertz Magazine operations with a final recommendation to be provided as part of the budget submission. The City Attorney determined in May 2010 that the graphic design services falls within the definition of personal services exception under Local Government Code, Chapter 252, and is exempt from the competitive bidding requirements. Goal Provide continuity of design and layout structure for Schertz Magazine and other graphic design products of the City. Community Benefit Provide continuity of design services for City projects, events, and publications including Schertz Magazine which keeps our residents informed about community events and civic news. Summary of Recommended Action Recommend approval of a new contract with Sousamaphone Marketing, LLC, beginning March 1, 2013 and ending September 30, 2013 in the estimated amount of $73,637 not to exceed $81,000 across all departments. These services are budgeted in the FY 2012-13 adopted annual budget. FISCAL IMPACT 50077367.2 FY 2010-11 Actual FY 2011-12 Actual FY 2012-13 Estimate 7- month Estimate Magazine 100,234 100,234 100,234 58,470 Other Magazine Cost 5,776 10,071 8,000 4,667 Other Departments 21,146 15,039 18,000 10,500 TOTAL 127,155 125,344 126,234 73,637 Not to Exceed 81,000 Graphic design services are funded across many funds and departments including the General Fund, EMS, EDC, and Capital Improvement Projects Funds. However approximately 86 percent of these costs are contained in the Public Affairs Department’s Schertz Tales budget RECOMMENDATION Staff recommends approval. ATTACHMENT(S) Resolution No. 13-R-08 Contract (pdf) RESOLUTION NO. 13-R-08 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADVERTISING AND GRAPHIC DESIGN SERVICES AGREEMENT WITH SOUZAMAPHONE MARKETING, LLC, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the “City”) has determined that the City requires an advertising and graphic design services agreement relating to the graphic design of the Schertz Magazine and other City design services; and WHEREAS, City staff has determined that Souzamaphone Marketing, LLC is uniquely qualified to provide such services for the City; and WHEREAS, pursuant to Section 252.022(a)(16) of the Texas Local Government Code, the City is not required to seek bids or proposals with respect to a procurement for advertising (other than legal notices); and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Souzamaphone Marketing, LLC pursuant to the Contract Between City of Schertz, Texas and Souzamaphone Marketing, LLC attached hereto as Exhibit A (the “Agreement”). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Souzamaphone Marketing, LLC in substantially the form set forth on Exhibit A with a not to exceed contract amount of $81,000 over the term of the agreement, March 1, 2013 and September 30, 2013 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City 50597838.1 Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 26th day of February, 2013. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50597838.1 A-1 EXHIBIT A CONTRACT BETWEEN CITY OF SCHERTZ, TEXAS AND SOUZAMAPHONE MARKETING, LLC APRIL 2009 VOL.26.ISSUE 4 _____________________________________ ______________________________________ Alexis Souza, Managing Member John Kessel, City Manager Souzamaphone Marketing, LLC City of Schertz Date: _________________________________ Date: _________________________________ Contract BETWEEN City of Schertz, Texas and Souzamaphone Marketing, LLC Schertz Magazine Design & Art Direction 02/01/13 This Contract Between City of Schertz, Texas and Souzamaphone Marketing, LLC (the “Agreement”) is entered into between the City of Schertz, Texas (“City”) and Souzamaphone Marketing, LLC (“Souzamaphone”) to be effective as of the date on which the last Party signs this Agreement (the “Effective Date”). The City and Souzamaphone are collectively referred to herein as the “Parties” and are each a “Party”. SCHERTZ MAGAZINE SERVICES This Agreement is for the following services: • Monthly publication of a fifty-two (52) page, full color mag- azine (“Schertz Magazine”). • Souzamaphone shall be responsible for each month- ly publication of the Schertz Magazine, creation of a cus¬tom cover, layout of the Schertz Magazine, Advertis- ing Design, proofing, and any interface with the printer of Schertz Magazine. • “Advertising Design” shall include the layout of adver¬tisements provided by the City. Advertisements are to be provided to Souzamaphone for design a mini- mum of five (5) business days before final proof deadline. Souzama¬phone Marketing, LLC is not responsible for any sales or interface with advertisers. • Total monthly cost for the Schertz Magazine shall be $8,352.86. Any additional pages requested by the City in excess of the fifty-two (52) page limit shall be invoiced to the City at the rate of $150.00 per page. All fees and ex- penses under this Agreement shall be paid from currently budgeted revenue. • Schedule. The City shall set the deadline for monthly sub¬mission of Schertz Magazine to the printer (the “Press Deadline”). The City shall provide all materials neces¬sary for preparation by Souzamaphone of the final layout of each monthly issue of Schertz Magazine (the “Final Proof”) a minimum of ten (10) business days before the Press Deadline. Souzamaphone shall provide the Fi- nal Proof to the City for its approval a minimum of three (3) business days before the Press Deadline. Any revi- sions, changes, or modifications to the Final Proof by the City must be submitted to Souzamaphone a minimum of twen¬ty-four (24) hours before the Press Deadline (“Fi- nal Proof Approval”). Souzamaphone is not responsible for delivery deadlines missed due to changes made by the City less than twenty-four (24) hours before the Press Deadline, or delays caused by the printer after submis- sion to the printer by the Press Deadline. • Souzamaphone is not responsible for omissions or er- rors discovered after the Final Proof Approval. Correction of any omissions or errors after the Final Proof Approval re¬sulting in Schertz Magazine being pulled off the press will be invoiced to the City at $95.00 per hour. OTHER SERVICES • Any graphic design/art direction/consultation/marketing ser- vices requested beyond the parameters of this contract and unrelated to Schertz Magazine will require a separate and a written quote, approved by the City for requested services. Graphic design services will be billed at $95.00 per hour. Rush graphic design services (requiring 24 hour turn around) will be billed at $120.00 per hour. Consultation/marketing ser- vices will be billed at $45.00 per hour. • All files/originals are the property of the City and will be pro- vided by hard-drive/ftp upon request and after receipt of pay- ment for the corresponding files. The City retains ownership of all art unless otherwise agreed by City in writing. Hard drives for storage of all digital property will be provided by the City. MISCELLANEOUS PROVISIONS • Termination. The Parties reserve the right to terminate this Agreement, for any reason, by providing forty-five (45) days written notice to the other Party of its intent to terminate the Agreement. This Agreement may be amended only by written agreement duly approved and executed by both Parties. • Term. This Agreement shall be effective from March 1, 2013 through September 30, 2013. • Not to Exceed. This contract between the City and Sousama- phone shall not exceed $81,000 over the term of the agree- ment • Severability. If any provision of this Agreement shall be deemed void or invalid, such provision shall be severed from the remainder of this Agreement, which shall remain in force and effect to the extent that it does not destroy the benefit of the bargain. • Governing Law; Venue. All Parties agree that this Agreement shall be construed under the laws of the State of Texas, and obligations under the Agreement shall be performed in Gua- dalupe County, Texas. In the event that any legal proceeding is brought to enforce this Agreement or any provision hereof, the same shall be brought in the State District Court of Gua- dalupe County, Texas. The Parties agree to submit to the ju- risdiction of said court. • The Parties hereto have executed this Agreement as of the dates set forth below to be effective as of the Effective Date. Agenda No.3 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: Parks, Recreation and Community Services Subject: Ordinance No. 13-T-05 - Budget Transfer of funds for Playscape Electrical and Security Improvements (Final Reading) BACKGROUND The City is in the final stages of completing the installation of all of the amenities at the new Playscape. The items that are pending include the reuse/relocation of the four (4) light poles and fixtures from the original Playscape and the placement of new conduits and the installation of security cameras on site. These items were not covered in the original construction contract. Staff is proposing to use additional Park Land Dedication funds to pay for these additional amenities. The total funding transfer request is in the amount of $65,000: $29,000 to cover the cost of the reuse/relocation of the existing light poles and fixtures; $4,000 to cover the cost of new security system conduits; approximately $30,000 for security cameras and associated equipment; and, $2,000 to cover any unforeseen contingencies. In order to transfer funds from the Park Land Dedication fund to the project’s construction fund, a budget amendment is necessary. Additional items that are coming out of current budgeted Parkland Dedication Fund 317 for FY 2012-13 include the playscape monument stone, memorial plaque (identifying original playscape picket fence contributors) and drinking fountain. Additionally, the need for shade structures will be evaluated over the course of the next year. City Council approved this on first reading at their meeting of February 19, 2013. Goal Provide additional funding to complete portions of the new Playscape project not covered in the original construction contract and enhance on-site security. Community Benefit The reuse/relocation of the original Playscape lighting will provide illumination for equipment use after dark. Installation of new conduits in anticipation of the addition of security cameras on site will further enhance the safety of the participants who use the facility. Summary of Recommended Action Approve transferring $65,000 from the Parkland Dedication Fund 317 to Special Capital Fund 401, New Playscape Project. FISCAL IMPACT This action will transfer $65,000 from the City’s Parkland Dedication Fund 317 to Capital Fund 401, New Playscape Project. Current Parkland Dedication Fund 317 reserve balance is $91,538 after all other current fund commitments. RECOMMENDATION Approve final reading of Ordinance No. 13-T-05 on first reading authorizing a budget amendment transferring $65,000 from the City’s Parkland Dedication Fund 317 to Capital Fund 401, New Playscape Project. ATTACHMENT Ordinance No. 13-T-05 ORDINANCE NO. 13-T-05 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO FUND PLAYSCAPE ELECTRICAL AND SECURITY IMPROVEMENTS; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 12-T-25, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2012-2013 (the “Budget), which provides funding for the City’s operations throughout the 2012-2013 fiscal year; and WHEREAS, pursuant to Resolution 12-R-53, the City has authorized construction of a new Playscape using City funds from the Capital Project Fund 401, New Playscape Project, to finance the construction of the Playscape; and WHEREAS, the City needs to adjust the Budget to transfer $65,000.00 to the Capital Project Fund 401, New Playscape Project, from the Parkland Dedication Fund 317 reserves; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 401, New Playscape Project for Electrical and Security Capital Improvements for the new Playscape; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 401, New Playscape Project, for Electrical and Security Capital Improvements for the new Playscape, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall transfer $65,000 from the Parkland Dedication Fund 317 reserves to the Capital Project Fund 401, New Playscape Project, to fund electrical and security capital improvements for the new Playscape. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. 50558021.1 - 2 - Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 19th day of February, 2013. PASSED, APPROVED and ADOPTED ON SECOND READING, the 26th day of February, 2013. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) Agenda No. 4 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: City Manager & Parks, Recreation, & Community Services Subject: Ordinance 13-T-06- Consideration and/or action approving an Ordinance authorizing a budget adjustment to provide matching funds for a CDBG Grant, if awarded, to achieve ADA barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park; repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. Final Reading (D. Harris/G. Logan) BACKGROUND This item provides a budget transfer of $61,884 from the Parkland Dedication Fund reserves to the Capital Project Fund to provide the City’s match for the CDBG application for ADA barrier removal at five parks in the City, if the grant is awarded. This is a companion ordinance to tonight’s resolution authorizing application and acceptance, if awarded, of the grant. Applications are due Tuesday, February 26, 2013. The following is a breakdown of the projects to be submitted to Bexar County CDBG. Recommended Ranking --> 1 2 3 4 5 Pickrell Park Crescent Bend Nature Park Ashely Park Woodland Oaks Lone Oak Park TOTAL Construction 58,731 8,550 8,400 14,000 3,500 Engineering 8,810 1,283 1,260 2,100 525 Contigencies 6,754 983 966 1,610 403 Administrative 3,715 541 531 886 221 TOTAL 78,009 11,357 11,157 18,596 4,649 123,768 CDBG 39,005 5,678 5,579 9,298 2,324 61,884 City Match 39,005 5,678 5,579 9,298 2,324 61,884 Next steps: Finalize application for submission to Bexar County no later than Tuesday, February 26, 2013. City Council Memorandum Page 2 City Council approved this on first reading at their meeting of January 19, 2013. Goal Provide upgrades to City Parks to allow greater access for mobility-challenged visitors. Community Benefit Greater accessibility to City Parks for mobility-challenged visitors. Summary of Recommended Action Approve the attached ordinance to transfer $61,884 from Parkland Dedication Fund reserves to the Capital Project Fund to provide the City’s match for the CDBG application for ADA barrier removal at five parks in the City. FISCAL IMPACT Depending on projects awarded, a City cash match of up to $61,884 will be provided out of the Parkland Dedication Fund. If the grant is not awarded, staff will recommend the funds be returned to parkland dedication fund reserves. RECOMMENDATION Approve final reading of Ordinance 13-T-06 transferring $61,884 from Parkland Dedication Fund reserves to the Capital Project Fund to provide the City’s match for the CDBG application ATTACHMENT Ordinance No. 13-T-06 ORDINANCE NO. 13-T-06 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A BUDGET ADJUSTMENT TO PROVIDE MATCHING FUNDS FOR A CDBG GRANT TO ACHIEVE ADA BARRIER REMOVAL AT CRESCENT BEND NATURE PARK, PICKRELL PARK, ASHLEY PARK, WOODLAND OAKS PARK, AND LONE OAK PARK; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 12-T-25, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2012-2013 (the “Budget), which provides funding for the City’s operations throughout the 2012-2013 fiscal year; and WHEREAS, the City needs to adjust the Budget to transfer $61,884.00 to the Capital Project Fund 405, CDBG Matching Grant Project CA2, from the Parkland Dedication Fund 317 reserves; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 405, CDBG Matching Grant Project CA2; and WHEREAS, the City Council of the City has determined that it is in the best interests of the City to adjust the Budget and approve the transfer of funds from the Parkland Dedication Fund 317 to the Capital Project Fund 405, CDBG Matching Grant Project CA2, to accomplish readily achievable (ADA) barrier removal at five (5) park locations, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall adjust the Budget and shall transfer $61,884.00 from the Parkland Dedication Fund 317 reserves to the Capital Project Fund 405, CDBG Matching Grant Project CA2, to accomplish (ADA) barrier removal at Crescent Bend Nature Park, Pickrell Park, Ashley Park, Woodland Oaks Park, and Lone Oak Park. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. 50558021.1 - 2 - Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the19th day of February, 2013. PASSED, APPROVED and ADOPTED ON SECOND READING, the 26th day of February, 2013. CITY OF SCHERTZ, TEXAS Mayor, Michael R. Carpenter ATTEST: City Secretary, Brenda Dennis (CITY SEAL) Agenda No. 5 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: City Council Subject: Appointment to the Randolph JLUS Executive Committee and Advisory Committee BACKGROUND On February 14, 2013, the City received information from Jabeir Malik, CGBP, JLUS Analyst regarding appointments to the Randolph JLUS Advisory and Executive Committees. Former Mayor Baldwin was the appointment to the Executive Committee, and Councilmember George Antuna Jr., was the appointment to the Advisory Committee. The City of Schertz needs to appoint a member to serve both on the Executive Committee and the Advisory Committee. The intent of the Randolph Joint Land Use Study (JLUS) is to provide a detailed land use assessment for the areas around Randolph. The Randolph JLUS will focus on mission/airfield encroachment, airspace competition, traffic management, noise, dust, frequency management, and storm-water drainage for three separate study areas: • Randolph • Seguin Auxiliary Field • Stinson Airfield The study will also provide a current baseline of existing incompatible land uses surrounding the installation, an assessment of regional growth trends and surrounding communities with a plan to use in local land use planning and infrastructure decisions in the vicinity of RAFB, Seguin Auxiliary Field, and Stinson Airfield. The study will develop recommendations based on best practices and experience in effort to identify strategies to promote compatible land use planning around RAFB, Seguin Auxiliary Field, and Stinson Airfield by its surrounding communities in the future. FISCAL IMPACT None RECOMMENDATION City Council Memorandum Page 2 Staff recommends Council appoint from its members someone to serve on the Executive Committee as well as the Advisory Committee. 50464871.1 Agenda No. 6 CITY COUNCIL MEMORANDUM City Council Meeting: February 26, 2013 Department: City Manager Subject: Resolution No. 13-R-14 – GRMC Prescription Access Program BACKGROUND Goal Assist City residents in need with securing necessary prescriptions Community Benefit Healthier citizens Summary of Recommended Action Since at least 2000, the City has provided $5,000 per year to Guadalupe Regional Medical Center in Seguin to assist in the provision of prescriptions to needy Schertz residents. The Hospital is required to provide a report to the City twice annually to document the assistance received by Schertz residents. FISCAL IMPACT $5,000 each year for 5 years ($2,500 payable March 1 and September 1 of each year), cancellable at any time. RECOMMENDATION Approval of Resolution No. 13-R-14 ATTACHMENT Resolution No. 13-R-14, with Interlocal Agreement attached. 50465067.1 RESOLUTION NO. 13-R-14 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN INTERLOCAL AGREEMENT WITH GUADALUPE REGIONAL MEDICAL CENTER, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City enter into an interlocal agreement with Guadalupe Regional Medical Center relating to a prescription access program; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Guadalupe Regional Medical Center pursuant to the Interlocal Agreement attached hereto as Exhibit A (the “Agreement”). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Guadalupe Regional Medical Center in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. 50465067.1 PASSED AND ADOPTED, this 26th day of February, 2013. CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) 50465067.1 A-1 EXHIBIT A INTERLOCAL AGREEMENT 50464875.2 INTERLOCAL AGREEMENT This Interlocal Agreement, effective as of February 26, 2013 (this “Agreement”), is between the City of Schertz, Texas, a political subdivision of the State of Texas (the “City”), and Guadalupe Regional Medical Center, a political subdivision of the State of Texas created pursuant to the Texas Health & Safety Code, Chapter 265, as amended (the “Hospital”). WHEREAS, certain citizens in the City need assistance to buy prescription medication; WHEREAS, the Hospital desires to contract with the City to provide a prescription assistance program to qualified citizens of the City in order to preserve and protect such citizens’ health and safety; WHEREAS, the City and the Hospital have determined to enter into this Agreement relating to the provision of a prescription assistance program within the City and to set out the terms, rights, duties, and responsibilities of the City and the Hospital with respect thereto; WHEREAS, the City acknowledges that the Hospital may contract with the Guadalupe Valley Hospital Foundation to manage the prescription assistance program within the City; WHEREAS, the City and the Hospital have determined that the provision of a prescription assistance program is a public purpose and within their statutory powers of government; and WHEREAS, the City and the Hospital are political subdivisions of the State of Texas and are authorized to execute this Agreement pursuant to Texas Government Code Chapter 791.001, as amended; NOW, THEREFORE, THE CITY AND THE HOSPITAL, ACTING BY AND THROUGH THEIR DULY AUTHORIZED OFFICERS, HEREBY COVENANT AND AGREE AS FOLLOWS: Section 1. Purpose. (a) The Hospital agrees that during the term of this Agreement the Hospital shall provide prescription medications free of charge or at a low cost to citizens of the City who qualify for assistance under the guidelines established by each drug manufacturer, as described to the City by the Hospital. (b) The Hospital shall observe and comply with all applicable federal, state, county, and City laws, rules, ordinances, and regulations which in any manner affect the provision of the services described in this Agreement. (c) The Hospital agrees to provide a written report to the City Council of the City on March 1, 2012 and September 1, 2012 that documents that the payments by the City described in Section 3 have primarily benefitted citizens of the City. Due to patient privacy considerations, reports containing specific patient information shall not be made available to the City without the appropriate written consent of the patient or the patient’s authorized representative. Such reports shall contain at least the information set forth on Exhibit A. 50464875.2 2 (d) The Hospital further agrees to provide the City (at the City’s request from time to time) with the complete budget for the Hospital’s prescription drug program. Section 2. Term and Renewal. This Agreement shall be for a term commencing with the effective date of this Agreement through and including September 30, 2018; provided, either party may terminate this Agreement at any time by written notice to the other party. This Agreement may thereafter be renewed for succeeding periods upon written agreement by the City and the Hospital. Section 3. Consideration. In consideration of the Hospital’s provision of a prescription assistance program to qualifying citizens of the City pursuant to this Agreement, the City agrees to pay the Hospital $5,000 in each City fiscal year, $2,500 of which shall be paid on or about March 1 and $2,500 of which shall be paid on or about September 1. Section 4. Authorization. This Agreement has been duly authorized by the governing bodies of the City and the Hospital. Section 5. Severability. If any portion of this Agreement shall be declared illegal or held unenforceable for any reason, the remaining portions hereof shall continue in full force and effect. Section 6. Amendments. This Agreement represents the complete understanding of the City and the Hospital with respect to the matters described herein. This Agreement may not be amended or altered without the written consent of both parties and the consent of the City. Section 7. Governing Law. This Agreement shall be governed by the laws of the State of Texas. [The remainder of this page intentionally left blank.] 50464875.2 3 IN WITNESS WHEREOF, the undersigned have entered into this Interlocal Agreement, effective as of the date first above written. Date of Execution CITY OF SCHERTZ, TEXAS __________ __, 2013 By City Manager Date of Execution GUADALUPE REGIONAL MEDICAL CENTER __________ __, 2013 By Administrator 50464875.2 Exhibit A Report Information Guadalupe Regional Medical Center Prescription Assistance Program for Schertz Enrollees The following data relates to the following period (check one and complete the dates)  March 1, 20__ to August 31, 20__  September 1, 20__ to February 28 (29), 20__ BENEFIT Total number of patients served by the Program _____ Total number of Schertz resident patients served by the Program _____ Total number of prescriptions provided by the Program _____ Number of prescriptions provided to Schertz residents by the Program _____ Retail dollar value of total prescriptions provided by the Program $_________ Retail dollar value of prescriptions provided to Schertz residents by the Program $_________ Number of prescriptions per patient per month: _____ Average prescription retail price (3 month supply) $_________ Average annual retail prescription benefit per patient $_________ Sources of Program funds: Schertz contribution to the Program $_________ Contributions to the Program of other cities or other governments (insert name below) _______________________ $_________ _______________________ $_________ _______________________ $_________ _______________________ $_________ Contributions to the Program by GRMC $_________ Payments by patients $_________ Grants received for the Program $_________ Other sources of funds (identify sources) _______________________ $_________ _______________________ $_________ _______________________ $_________ _______________________ $_________ Total $_________