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FY 2009-10 Budget CITY OF SCHERTZ, TEXAS ADOPTED ANNUAL BUDGET FISCAL YEAR 2009-10 OCTOBER 1, 2009 ? SEPTEMBER 30, 2010 CITY COUNCIL HAL BALDWIN Mayor JIM FOWLER Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 JOHN TRAYHAN Council Member, Place 3 TONY WILENCHIK Council Member, Place 4 MICHAEL CARPENTER Council Member, Place 5 PREPARED BY DON E. TAYLOR, CITY MANAGER JOHN E. BIERSCHWALE, ASSISTANT CITY MANAGER DAVID J. HARRIS, ASSISTANT CITY MANAGER JUAN F. SANTOYA JR., FINANCE DIRECTOR JOYCE DeBUYSERE, FINANCE OFFICE MANAGER RENÉ A. ZÁRATE, STAFF ACCOUNTANT ROBERT J. GALINDO, FINANCIAL ANALYST ELIZABETH WILEY, FINANCE CLERK MARTHA CANSECO-AMESCUA, FINANCE CLERK DONNA DYKES, HUMAN RESOURCES DIRECTOR City of Schertz Our Mission To be a community where all aspire to live. Our Vision To be the premier city in the region in quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation This budget will raise more total property taxes than last year?s budget by $827,921 or 10% increase, and of that amount, $438,935 is tax revenue to be raised from new property added to the tax roll this year. úôéäî÷êúõøëéã ûèùöøé Ì¿¾´» ±º Ý±²¬»²¬ Ñ®¼·²¿²½»óÌ¿¨ Î¿¬» óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó×ó××× Ñ®¼·²¿²½»óÞ«¼¹»¬ óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóÊóÊ×× Ì¿¨ Î¿¬» ¿²¼ Ð®±°»®¬§ Ûª¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó Ê××× Î¿¬» °»® Ø«²¼®»¼ Ê¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ×È Ì¿¨ ±² üïððôððð Ê¿´«¿¬·±² ¾§ Ç»¿®óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó È ß»»¼ Ð®±°»®¬§ Ê¿´«»óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó È× ëØÇØÏÈØÊnüÑÑ÷ÈÏÙÊóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó È×× 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ÍÎîððëóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó îçì Í½¸»®¬¦ñÍ»¹«·² Ô±½¿´ Ù±ª¬ Ý±®°ô ÍÎçç ú ÍÎðïóóóóóóóóóóóóóóóóóóóóóóóóóóó îçë Executive Summary The FY 2009-10 Budget was adopted Tuesday, September 16, 2009. It covers the fiscal year beginning October 1, 2009 and ending September 30, 2010. This document includes the following twelve funds: General Park Water/Sewer Recycling Special Events Capital Recovery Emergency Medical Services Tax Interest and Sinking Drainage Parks & Recreation Foundation Hotel/Motel Economic Development Corporation The FY 2009-10 adopted budget maintains the highest level of service residents and businesses have grown to expect from this organization while attempting to control costs and ensuring good value for monies spent. Below are the highlights of the FY 2009-10 budget. All Funds The adopted budget includes a 2% cost of living increase for all employees and a 9% increase in health insurance coverage. GENERAL FUND 101 Revenue Revenue for FY 2009-10 will increase .7% from FY 2008-09 Estimates. Permits, fees, franchises, licenses, and fines are expected to pick up next year as we are expecting the economy to begin recovery. There are no transfers from reserves budgeted and in FY 2008-09 there was a one-time transfer of $315,497 for the Kramer House project. These are the main reasons for the decrease in revenues which offset the additional revenues from the tax increase. Expenses FY 2009-10 Budget will decrease by 8.2% from FY 2008-09 Estimates. This decrease includes charges to projects, such as the Kramer House and City Hall remodeling, which are not part of regular operations and will not continue in FY 2009-10. The expected change from FY 2008-09 Estimates to FY 2009-10 Budget without the projects should be a decrease of .7%. This includes a cost of living increase of 2% and a 9% increase in health care for the employees. This decrease is the result of a one time land purchase for the soccer fields, over riding the increase in personnel compensation. The expense decrease will be broken down and explained by department in the narratives that follow. City Council-150 The City Council FY 2009-10 Budget represents a 3.8% increase from FY 2008- 09 Estimates. The Council Support Services will decrease with a referendum item in November and a smaller general election in May. Laptops were purchased in FY 2008-09 resulting in operating equipment decreasing for FY 2009-10. Personnel costs will increase due to the addition of City Council pay. City Manager-151 The FY 2009-10 Budget increase of 8.4% over the FY 2008-09 Estimates is largely due to an increase in City Manager compensation. Municipal Court-152 The FY 2009-10 Budget increases 17.1% over FY 2008-09 Estimates. Increase is due to the creation of one Senior Deputy Clerk position with a weighted salary of $51,000. The increase in professional services is due to increases in monthly court dockets from 2 to 3. One decrease is in operating equipment; FY 2008-09 the City purchased new furniture and in FY 2009-10 new purchases are not foreseen. Customer Relations/311-153 Customer Relations FY 2009-10 Budget decreased $15,158 from FY 2008-09 Estimates due to a mid-year transfer of one position to the Purchasing and Asset Management Department. Planning & Zoning-154 The FY 2009-10 Budget decreases 15.8% in comparison to FY 2008-09 Estimates. The reductions are caused by the completion of the Unified Development Code rewrite and by not funding the Planning Manager position. These decreases are offset by increases in training and travel expenses for Planning & Zoning Commissioners and Board members to attend the American Planning Association-Texas conference in Galveston. Previous funding for this conference was split between FY 2007-08 and FY 2008-09. Legal-155 The FY 2009-10 Budget for Legal Services includes a 1.2% increase from FY 2008-09 Estimates. Facilities Maintenance-161 The FY 2009-10 Budget will increase by 16.1% over the FY 2008-09 Estimates. Personnel costs will increase with the addition of two part-time employees hired mid FY 2008-09 and addition of one full-time and four part-time positions in FY 2009-10. Supplies, utilities, and maintenance costs will increase with the addition of the new Library and Kramer House. City Secretary-164 The FY 2009-10 Budget increases 2.8% over FY 2008-09 Estimates due to increases in employee compensation. Non-Departmental-167 The FY 2009-10 Budget has decreased by 37.1% from FY 2008-09 Estimates. The main reason for the decrease was a purchase in FY 2008-09 of soccer fields, there are no plans for any additional property purchases in FY 2009-10. FY 2009-10 also reflects an increase in support services for insurance of additional City buildings and an increase in contingencies. Public Affairs-170 The FY 2009-10 Budget increased 5.7% from FY 2008-09 Estimates. Postage for Schertz Tales magazine was transferred from Non-Departmental and added to this budget. These costs were offset by decreasing advertising expenses for the City and meeting costs related to Schertz Tales clients. Records Management-171 The FY 2009-10 Budget decreased by 62.5% from FY 2008-09 Estimates. Personnel cost decreased from the deletion of the Records Manager position and transfer of the Records Specialist I to Human Resources. Engineering-173 The FY 2009-10 Budget decreased 0.27% over the FY 2008-09 Estimates. The main reason for the decrease is a decrease in outside engineering services. Support services decreased due to lower computer licenses ordered than in FY 2008-09. Professional services will be lower in FY 2009-10 due to planning clients paying corresponding engineering review through the City. The personnel costs increased due to the Administrative Assistant position being assigned to the Engineering Department. GIS-174 The GIS FY 2009-10 Budget increased by 10.4% over FY 2008-09 Estimates. The increase is mainly due to professional services for on-site map software training. Police-256 The FY 2009-10 Budget will increase by 2.0% from the FY 2008-09 Estimates. There was an increase in operating supplies due to a significant increase in the cost of ammunition. Vehicle fuel budget increased with the anticipated increase in gasoline prices. Staff support increased for FY 2009-10 for mandatory training and uniforms, such as bullet proof vests. Maintenance services increased approximately $31,000 for radio and intoxilizer equipment maintenance. These increases will be partially offset by a zero operating equipment budget. Also, the budget for replacement vehicles is $15,000 less in FY 2009-10. Fire Rescue-257 The Fire Rescue Budget for FY 2009-10 increased 4.9% from FY 2008-09 Estimates. With the addition of Step-Up pay and adjusted holiday pay, estimated personnel costs should be more inline with actual and should correct the consistent budget overages in this line item. Supplies increased by $6,200 for medical/chemical supplies to replenish inventories deferred from FY 2008-09. Staff support increased as a result of uniforms and mandatory training to maintain professional standards. Uniform costs include ten sets of structural PPE that was differed in the past. The crime/fire prevention budget for FY 2009-10 increased by $10,000 to make necessary upgrades to the safety house and for public education materials. There is an increase for professional services to complete the ISO study. There is also an increase in maintenance services to perform pump testing and upkeep of Station 2; the pump testing is an ISO requirement. Inspections-258 The FY 2009-10 Budget will decrease by 10.2% from FY 2008-09 Estimates. Personnel costs decreased in FY 2009-10 from the transfer of the Administrative Assistant II position to Engineering. Staff support increased by $12,600 mainly due to training for Board of Adjustment and for employees to obtain International Code Council certification. Marshal Services-259 The Marshal Service FY 2009-10 Budget is increasing by 3.5% from the FY 2008-09 Estimates. The majority of the increase was due to the City wide increase in health insurance for personnel. Increases are also in supplies and staff support for training. Streets-359 The FY 2009-10 Budget decreased by 5.7% from the FY 2008-09 Estimates. There is an increase of $50,000 for street maintenance materials. The increase was offset by decreases in operating equipment and capital outlay. Parks, Recreation and Community Services-460 The FY 2009-10 Budget decreased by 17.8% from FY 2008-09 Estimates. Personnel costs increased due to the transfer of the Administrative Assistant from Civic Center and regrading a Park Worker II position to Foreman for Crescent Bend Park. Utility and maintenance services increased for the maintenance of the soccer fields, Schertz Parkway, walking trail behind City Hall, new Library, Visitor?s Center, and Crescent Bend Park. Capital outlay for FY 2009-10 will decrease offsetting the increases for the additional facilities. Pools-463 The FY 2009-10 Budget will decrease by 0.8% of FY 2008-09 Estimates due to slightly higher expenses than expected in FY 2008-09. Civic Center-464 The Community & Civic Centers FY 2009-10 Budget decreased by 13.3% from the FY 2008-09 Estimates. The Administrative Assistant position was moved to Parks, decreasing personnel costs for FY 2009-10. Utilities services will increase. Operation support will also increase for advertising and related printing for marketing brochures and the direct mail program. Furniture and fixtures will increase for replacing the microwaves and the carpeting in the Ballroom and matting for artwork. There is also an increase for replacing microphones and upgrading electronic equipment. Senior Center-465 This is a new department that will be implemented in FY 2009-10. Library-665 The FY 2009-10 Budget will increase by 18.1% from the FY 2008-09 Estimates. Additional personnel include six part-time positions and reclassifying four Library Circulation Clerks to Library Technicians. With the opening of the new library, utility costs will increase along with the addition of new personnel and equipment. The library materials budget will increase over the FY 2008-09 Estimates to replenish materials for the new library. The maintenance services expense will increase due to Polaris and RFID licensing, copier services, security agreements, and fire alarm monitoring. Animal Services-762 The FY 2009-10 Budget will increase by 6.2% over FY 2008-09 Estimates. The increase is a result of training for the Animal Services Officers. There is also an increase in microchip service costs of $5,000 to replenish inventory. Information Technology-853 The FY 2009-10 Budget increased by 45.1% over the FY 2008-09 Estimates. The majority of the increase is related to implementation of the Computer Aided Dispatch (CAD) system. There is an increase in support services related to software maintenance and computer fees and licenses for Alamo Regional Public Safety System (ARPSS) annual support for the regional CAD system, and software upgrades. Operating equipment also increased to support the CAD system, replacement of workstations, and server upgrades for disaster recovery and VMware migration. Human Resources-866 The FY 2009-10 Budget is increasing by 35.6% over the FY 2008-09 Estimates. Personnel costs are the majority of the increase with the addition of a Floating Clerk position. Another increase is for medical services to allow for random drug testing and limited use of an occupational nurse. Staff support is increasing for training and BNA manuals. Costs for pre-employment checks are increasing. Finance-868 The FY 2009-10 Budget has a 3.9% increase over the FY 2008-09 Estimates for replacement of computer monitors and minor increases in operation costs for printing and binding due to previous budget cuts. Purchasing & Asset Management-872 The FY 2009-10 Budget increased by 57.1% over FY 2008-09 Estimates. Purchasing and Asset Management added three positions which was the main cause of the increase. These positions also increase related training costs for FY 2009-10. Fleet Maintenance-877 The FY 2009-10 Budget will increase 10.9% from FY 2008-09 Estimates. Fleet Maintenance budget has an increase in motor vehicle supplies due to an increase in the cost of parts. Computer fees and licenses increased for the purchase of new software. There are increases in uniforms and training due to deferred expenses from FY 2008-09. City Assistance-901 The FY 2009-10 Budget will decrease by 42.9% as compared to FY 2008-09 Estimates from the reassignment of the hot meals expense to the Senior Citizens Center. SPECIAL EVENTS FUND - 106 Revenue Revenue for FY 2009-10 will increase 143.5% over FY 2008-09 Estimates. The change is due to an increase of fund transfers which will be used on various events and advertising. Expenses FY 2009-10 Budget will increase by 124.8% from FY 2008-09 Estimates. Certain events and advertising will now be paid through this fund, instead of individual General Fund departments as in the past. These increases should match the increases in transfer revenues in dollar amount WATER & SEWER FUND - 202 Revenue Revenue for FY 2009-10 will increase 1.7% over FY 2008-09 Estimates. The increase in water rates will generate more revenue in FY 2009-10. This large increase is somewhat offset by lower franchises and fund transfers. Expenses FY 2009-10 Budget will increase by 4.2% from FY 2008-09 Estimates. Personnel compensation increased with a 2% costs of living and a health insurance increase. The main cause of the increase is in the Administration department. The individual department changes will be explained in each section respectively. Business Office The FY 2009-10 Budget will increase by 16.3% from the FY 2008-09 Estimates. In the next fiscal year, a bad debt expense will be established in the budget. The Business Office budget will now include credit card fees previously paid exclusively by the General Fund. Administration The FY 2009-10 Budget will increase by 3.8% over FY 2008-09 Estimates. The majority of the cost increase is due to the increases from Schertz Seguin Local Government Corporation (SSLGC) and Cibolo Creek Municipal Authority (CCMA). Capital Outlay will also increase by $276,000 for FM 3009 water and sewer relocation, purchasing a new service truck, a Vemeer VAC-Tron Trailer to be used for locating utilities, and conference room media equipment for training. EMERGENCY MEDICAL SERVICES FUND - 203 Revenues The FY 2009-10 Revenues will increase by 1.7% over FY 2008-09 End of Year Estimates. EMS will increase fees slightly to return the average bill to between $975 and $995. In addition, there will be a contractual 3% increase per capita. Included in these revenue estimates are the anticipated Revenues of $100,000 from the new EMS Membership Plan. Expenses The FY 2009-10 Expenses will increase by 5.8% over FY 2008-09 End of Year Estimates (1.12% above FY2009 budgeted amounts). Personnel Services will increase with the addition of a proposed 2% COLA. The vehicle fuel budget will remain at the same level as budgeted last FY, or $25,000 higher than End of Year estimates in anticipation of higher fuel prices. Uniform cost will increase with the purchase of ballistic gear for the SWAT medics. In addition, training/travel will be increased for EMS personnel and staff. Professional services will increase for our Medical Director services and collection fees. The budget for contractual allowables will increase by 11.2%. Debt service is increasing by $70,000 for the replacement of an ambulance and the purchase of new Station Alerting equipment for our stations as a part of the new Computer Aided Dispatch system. A planned Pyxis controlled medication dispensing system will increase lease payments. Supplies budget for FY 2009-10 will decrease approximately $20,000 from FY 2008-09 year end estimates. An increase of $15,000 in advertising/marketing is to implement the new EMS Membership Plan. DRAINAGE FUND - 204 Revenue The FY 2009-10 Revenue will increase by 6.9% from FY 2008-09. Revenues from drainage fees are expected to increase while other income sources will remain at current levels. Expenses The FY 2009-10 Budget will increase 14.1% from FY 2008-09 Estimates. Half of the increase is due to maintaining the contingency at $30,000. Maintenance services will increase for channel maintenance. Interfund charges are remaining at 5% of total revenue. HOTEL OCCUPANCY TAX FUND - 314 Revenue Revenue for FY 2009-10 will increase 65.0% over FY 2008-09 Estimates with the addition of La Quinta and Fairfield hotels which opened mid-year. Expenses FY 2009-10 Budget will decrease by 45.4% from FY 2008-09 Estimates. This decrease is caused by one-time expenses in FY 2008-09 which will not be repeated in FY 2009-10, specifically a transfer for the Kramer House and a purchase of portable electronic message boards. PARK FUND - 317 Revenue Revenue for FY 2009-10 will decrease 21.6% over FY 2008-09. The revenue for this fund is tied to development of property within the City. Lower levels of development are expected for FY 2009-10 which causes the decrease in revenues. Expenses FY 2009-10 Budget will decrease by 66.0% from FY 2008-09 Estimates. With lower revenues, expenses will have to decrease as well to balance. There is no land purchases budgeted in FY 2009-10. RECYCLING FUND - 318 Revenues Revenues for FY 2009-10 will increase by $40,000 compared to FY 2008-09 estimates. This increase in revenues is dependent on the outcome of referendum in November 2009 to increase rates to offset expenses for Fall and Spring Clean- Up. Expenses FY 2009-10 Expenses will be 46,000 which is a 2.1% decrease compared to FY 2008-09 Estimates. CAPITAL RECOVERY FUND - 411 Revenues FY 2009-10 Revenues increased by 198.4% from FY 2008-09 Estimates. An increase in fund transfers to Capital Recovery is the main reason for the increase. This increase is to help pay for project expenses. Expenses The FY 2009-10 Budget will increase by 42.9% from FY 2008-09 Estimates with the completion of projects and construction in progress. TAX INTEREST & SINKING FUND - 505 Revenues Revenues for FY 2009-10 are expected to increase by 17.4% from FY 2008-09 Estimates with the increase in property tax revenue and transfer in from reserves. Expenses FY 2009-10 expenses will increase 9.1% over FY 2008-09 Estimates. The increase is due to the addition of Bond GO SR2009 principal and interest payments. PARKS & RECREATION FOUNDATION - 614 Revenues This is a new fund beginning FY 2009-10. Revenues are budgeted at $175,715. Expenses Expenses are budgeted at 175,000. SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (SEDC) ? 620 Revenues For FY 2009-10 Tax Revenue is expected to increase by 3.3% from FY 2008-09. Expenses Non-Departmental expenses will decrease 2.9% in FY 2009-10. This is due to a decrease in maintenance services for painting the emergency buildings completed in FY 2008-09. There is an increase in operating supplies to keep up with the cost of supplies to maintain these buildings. In addition, utility costs increased to keep up with higher gas and electric rates. There is also a $5,000 budget for replacing furniture at Station 1. The Economic Development FY 2009-10 Budget will decrease by 2.2% from FY 2008-09 Estimates. The increase in Personnel cost is mainly due to full-year funding of the Business Development Analyst position filled for the entire year. Special events budget will increase to support events such as the Business Appreciation Dinner, Schertz Youth Commission, Festival of Angels, the Jubilee, and general business relationship and appreciation activities. Operations support will increase for advertising at tradeshows, print and online advertising and marketing collateral. Training/Travel expenses will increase to allow two staff members to attend eight trade shows. Professional Services are not budgeted which offset the increases in other line items. THIS PAGE INTENTIONALLY LEFT BLANK Rate Value C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY Taxes 8,462,386 9,140,195 9,988,684 10,877,361 Franchises 1,004,118 1,240,641 1,203,288 1,552,129 Permits 909,455 920,731 1,226,495 880,730 Licenses 28,016 30,935 26,100 39,500 Fees 2,052,389 1,998,023 2,379,180 2,520,160 Fines 26,961 27,245 29,000 30,000 Inter-jurisdictional 338,151 347,696 414,956 396,080 Inter-Fund Transfers 585,152 687,313 2,238,222 1,110,310 663,184 639,050 721,500 Miscellaneous 2,461,670 15,868,298 15,055,963 18,144,975 18,127,770 TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL17,189 23,979 48,46949,325 CITY MANAGER536,953 697,912 713,435726,958 MUNICIPAL COURT153,731 404,273 326,790279,174 CUSTOMER RELATIONS-311100 94,516 140,374 88,018 PLANNING & ZONING 226,566 285,687 253,787 162,125 LEGAL SERVICES 315,868 299,411 254,000 257,000 GENERAL SERVICES 566,037 710,074 752,419 881,977 CITY SECRETARY 131,101 150,873 170,489 179,208 NON DEPARTMENTAL1,407,4711,465,8441,655,704 1,046,596 COMMUNITY & MEDIA RELATIONS163,167 438,237 496,744 497,367 RECORDS MANAGEMENT 114,034 178,155 203,294 72,512 ENGINEERING 136,248 252,676 138,779 201,486 GEOGRAPHIC INFORMATION SYSTEM 129,050 S - 44 140,289 TOTAL GENERAL GOVERNMENT 5,001,6813,768,4655,261,336 4,604,033 PUBLIC SAFETY POLICE3,229,5644,171,7304,317,178 4,445,436 FIRE & RESCUE2,052,4132,387,4502,398,038 2,548,952 INSPECTIONS 403,578 548,481 448,513 403,038 MARSHAL SERVICE 398,861 - 1,396 421,170 TOTAL PUBLIC SAFETY 7,109,0575,685,5557,584,899 7,796,287 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS963,157 655,926 778,766 1,018,699 TOTAL PUBLIC ENVIRONMENT 778,766655,926 1,018,699 963,157 PARKS & RECREATION PARKS 628,213 686,983 865,168 688,866 POOLS 138,974 225,333 230,803 230,803 COMMUNITY/CIVIC CENTER 252,534- 211,250 172,946 SENIOR CENTER 26,020 - - - TOTAL PARKS & RECREATION 1,164,850767,1871,307,221 1,118,635 CULTURAL LIBRARY 823,126 439,768 534,622 733,372 TOTAL CULTURAL 534,622439,768 733,372 823,126 HEALTH ANIMAL CONTROL 387,318 294,853 324,788 371,001 TOTAL HEALTH 324,788294,853 371,001 387,318 INTERNAL SERVICE INFORMATION TECHNOLOGY843,400 1,020,203 698,853 926,751 HUMAN RESOURCES 161,659 223,610 290,877 334,862 FINANCE 301,546 393,669 450,056 456,137 PURCHASING & ASSET MANAGEMENT59,533 116,130 103,971 298,857 FLEET SERVICE 300,743 269,722 248,627 294,759 TOTAL INTERNAL SERVICE 2,002,2391,635,8601,838,516 2,317,350 MISCELLANEOUS CITIZENS ASSISTANCE 12,500 17,500 17,500 10,000 KRAMER HOUSE - - - 4,500 TOTAL MISCELLANEOUS 17,50012,500 22,000 10,000 TOTAL EXPENDITURES 16,933,50313,260,114 18,137,044 18,019,906 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND REVENUES Taxes 000-411100Advalorem Tax - Current4,692,2474,873,2435,392,684 6,363,061 000-411200Advalorem Tax - Delinquent52,280 50,009 65,000 50,000 000-411300Advalorem Tax - P&I 38,526 40,071 39,000 45,000 000-411400Roll Back Property Tax 22,584- 23,000 - 000-411500Sales Tax Revenue-Gen. Fund3,643,1014,117,1734,432,000 4,370,000 000-411600Bingo Tax 6,781 4,751 5,000 5,300 000-411700Mixed Beverage 44,000 29,451 32,364 32,000 Total Taxes 9,140,1958,462,386 9,988,684 10,877,361 Franchises 000-421200Center Point/Entex Energy 25,831 26,312 26,838 32,529 000-421220City Public Service 198,218 252,643 219,771 300,000 000-421240Guadalupe Valley Elec Co-op351,128 387,422 400,000 450,000 000-421250New Braunfels Utilities 14,949 28,068 16,612 29,000 000-421300Time Warner/Paragon Cable272,950 300,028 312,931 390,000 000-421350Time Warner/PEG Fee 51,722- 62,500 62,000 000-421460AT&T Franchise Fee 68,640 85,518 73,036 173,000 000-421465AT&T PEG Fees - - - 8,000 000-421480Other Telecom Franchise 5,197 22,273 18,600 18,600 000-421500Solid Waste Franchise Fee 89,000 67,205 86,655 73,000 Total Franchises 1,240,6411,004,1181,203,288 1,552,129 Permits 000-431100Home Occupation Permit 575 700 800 500 000-431200Building Permit 664,389 679,151 946,400 530,000 000-431300Mobile Home Permit 200 240 300 440 000-431400Signs Permit 3,471 2,000 2,400 740 000-431500Food Establishment Permit 35,614 15,400 18,800 36,000 000-431600Garage Sale Permit 7,130 7,253 6,500 9,000 000-431700Plumbing Permit 62,076 68,483 81,370 115,000 000-431750Electrical Permit 52,998 43,752 60,770 90,000 000-431800Mechanical Permit 38,713 46,300 55,620 46,000 000-431900Solicitor/Peddler Permit 830 890 550 1,300 000-431950Animal/Pet Permit 929 819 1,200 2,000 000-432000Certificate of Occupancy Permit1,465 2,250 2,400 4,000 000-432100Security Alarm Permit 27,240 42,080 38,000 38,000 000-435000Fire Permit 7,750 13,825 11,413 11,385 Total Permits 920,731909,455 1,226,495 880,730 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Licenses 000-441000Alcohol Beverage License 3,765 5,460 4,600 6,000 000-442000Contractors License 21,700 22,000 18,500 30,000 000-444000Pet License 3,500 2,551 3,475 3,000 Total Licenses 30,93528,016 26,100 39,500 Fees 000-451000Municipal Court Fines 813,372 980,596 985,000 1,160,000 000-451100Arrest Fee 48,547 52,893 58,500 64,000 000-451110Expunction Fee 60 30 30 30 000-451200Warrant Fees 111,728 118,749 120,000 149,000 000-451340Judicial Fee - City 5,991 6,634 5,600 8,000 000-451400Traffic Fine Costs TTL 24,741 26,893 27,500 33,000 000-451500Teen Court Admin Fee 820 400 500 500 000-451510Juvenile Court Fee 49,951 55,547 57,000 68,000 000-451600Technology Fund Fee 42,652 46,086 48,000 56,000 000-451700Security Fee 32,049 34,613 35,000 41,000 000-451800Time Payment Fee - City 5,235 4,284 5,000 7,000 000-451850State Fines 10% Service Fee63,741 51,356 60,000 89,000 000-451900DPS Payment - Local 9,151 9,597 8,700 12,000 000-452000Child Safety Fee 5,383 6,411 6,000 9,000 000-452050Indigent Defense Fee 13,583- 8,000 27,000 000-452100Platting Fees 100,660 33,495 75,000 25,000 000-452200Site Plan Fee 58,258 34,634 75,000 35,000 000-452300Plan Check Fee 282,009 215,640 300,000 264,000 000-452320Tree Mitigation Admin Fee 7,970 2,998 8,000 12,000 000-452400BOA/Variance Fees 7,775 3,824 5,000 5,000 000-452500Food Handler Class 12,39210,888 10,500 15,500 000-452520Fire Training Classes 1,600 500- 500 000-452600Specific Use/Zone Chng Fee57,627 22,992 45,000 20,000 000-452610Plat Recording Fee 5,911 1,527 7,000 - 000-452710Zoning Ltr&Dev Rights 997 450 2,500 900 000-452800P&Z Public Hearing Fee 7,058 1,047 7,500 - 000-453100Reinspection Fees 113,505 38,790 192,000 55,000 000-453110Swim Pool Inspection Fee 1,050 1,275 2,000 2,000 000-453200Mowing Fees - Inspections 1,655 1,250 2,500 2,500 000-453210Graffiti Removal Fee - 75 - - 000-453211Admin Fee-Inspections - 50 - - 000-453300Solicitor's Investigation - 20 - - 000-453310Misc Inspection Fees - - - 200 000-453500SubContractor Registration Fee14,920 12,560 10,000 16,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fees continued 000-454100Swim Pool Reservation Fee 7,610 - - - 000-454200Pool Gate Admission Fee 21,008 20,460 28,500 26,000 000-454300Seasonal Pool Pass Fee 6,610 6,655 6,000 6,600 000-454400Swimming Lessons Fee 15,505 - - - 000-456500Hazard Material Fee 7,432 1,045 2,500 2,500 000-456510Fire Plan Review - - - 800 000-456600Fire Re-inspection Fee 135 500- 450 000-458300Sale of Property/Auction 2,034 30,006 3,000 20,000 000-458400Building Rental Fee 56,002 98,112 124,000 175,000 000-458500Property Rental Fee-Parks 8,590 3,163 35,000- 000-458600Ball Field Use 130 150- 150 000-458650NonResident User Fee- BVYA 1,690- - 5,000 000-458680Tournament Fees - - 22,000- 000-458700Vehicle Impoundment 3,150 6,977 3,500 8,000 000-459200NSF Check Fee 780 379 1,300 100 000-459300Notary Fee 225 165 200 400 000-459400Maps, Copies, UDC Misc 250 70 200 30 000-459600Animal Adoption Fee 14,724 15,551 15,000 15,000 000-459700Pet Impoundment Fee 15,575 18,395 20,000 20,000 000-459800Police Reports Fee 6,000 5,821 6,168 7,000 Total Fees 1,998,0232,052,3892,379,180 2,520,160 Fines 000-463000Library Fines 30,000 26,961 27,245 29,000 Total Fines 27,24526,961 29,000 30,000 Inter-Jurisdictional 000-473100Bexar Co - Fire13,725 12,581 13,725 13,725 000-473200 City of Seguin-Fire Contract37,985 39,120 37,985 38,460 000-473300Guad Co. Library154,818 173,000 163,066 173,045 2,580 000-473400Randolph AFB-Animal Control 2,849 3,150 3,200 000-474200Library Services - Cibolo20,00055,000 - 20,000 000-474210Library Services - Selma - - -14,940 000-474250Non Resident Library Fees - - -15,000 000-474400Dispatch Service - Cibolo106,097 133,305 106,091 128,775 000-474500Dispatch Service -SCUCISD 1,410 1,410 1,410 1,551 3,000 000-474600School Crossing Guard-Bexar 1,267 3,413 1,200 Total Inter-Jurisdictional 347,696338,151 414,956 396,080 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fund Transfers 000-480000Indirect Costs -EMS 58,700 66,755 84,840 87,840 000-480100Indirect Costs -Hotel 50,500 173,500- 127,632 000-481000Transfer from Reserves - 675,969- - 000-482050Transfer from Equip Res (IT) - 70,000- - 000-482100Transfer-Court Tech. Reserve - - 15,000- 000-482200Transfer-Vehicle Replace Rsrve - 222,200- - 000-485000Interfund Charge-Drainage-3%9,585 10,000 41,382 38,298 000-486000Interfund Charges - Water 360,000 392,512 632,635 638,948 000-486202Transfer In - W&S - - 15,000- 000-486314Transfer In Hotel/Motel 104,000- - - 000-487000Interfund Charges-Fleet 62,367 69,046 76,704 82,092 000-488000Interfund Charges-4B 44,000 45,000 46,432 55,500 000-489000Transfer In - 214,560- - 000-489620Transfer In - SEDC 50,000 - - - Total Fund Transfers 687,313585,152 2,238,222 1,110,310 Miscellaneous 000-491000Interest Earned 18,319 13,494 18,500 2,900 000-491200Investment Income 492,891 338,630 180,000 150,000 000-491800Gain/Loss (168)- - - 000-491900Unrealized Gain/Loss-Cap One 25,583- 40,000- 000-492100Proceeds-Sale of Land 664,120 - - - 000-493000Dontations- Other 106,878 - - - 000-493130Donations-Writing Next Chapter 24,890- 100,000- 000-493400Donations - Animal Control 629 1,832 400 1,000 000-493401Donations-A/C Microchip 5,008 5,401 5,200 5,000 000-493402Donations-Spay & Neuter 14,364 23,577 15,000 14,000 000-493502Donations - Police Department2,000 - - - 000-494481LawEnforcemtOfficersStnd&Ed3,293 3,406 3,200 3,000 000-495040Friends of N. Schertz Park Proj 5,000- - - 000-497000Misc Income-Gen Fund1,035,469 56,243 15,000 70,000 000-497005Misc Income-Publications 88,901- 310,000 260,000 000-497020Misc Income-Fleet Recycled Oil343 378 300 300 000-497100Misc Income- Police 8,974 9,835 5,000 5,000 000-497200Misc Income - Library 6,263 6,047 6,500 6,800 000-497300Misc Income - Animal Control 280 200- 200 000-497400Misc Income - Streets Dept 21,2308,320 9,000 9,000 000-497500Misc Income - TML Insurance52,281 42,073 50,000 45,000 000-497550Misc Income - TML Reimbursemt28,4069,380 20,000 9,000 000-497600Misc Income - Parks Vending 300 922 362 750 Total Miscellaneous 663,1842,461,670 639,050 721,500 TOTAL REVENUES 15,055,96315,868,298 18,144,975 18,127,770 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT To be the premier city in the region in quality of life and sustainable economic prosperity. MISSION STATEMENT To be a community where all aspire to live. GOALS AND OBJECTIVES Quality of Life. Sustainable Economic Prosperity. Effective Land Use. Regional Collaboration and Intergovernmental Cooperation. DEPARTMENTAL DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at-large. A Mayor Pro-Tempore is rotated among Council members every six months. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. CITY COUNCIL ORGANIZATIONAL CHART Citizens Mayor & City Council PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Number of ordinances passed 503945 Number of resolutions passed 534545 Number of memos/resolutions processed 222626 2007-082008-092009-10 EfficiencyActualEstimateBudget Council Attendance at Conferences and 95%95% 100% Training Meeting Attendance rate 96%98% 100% 2007-08 2008-092009-10 EffectivenessActualEstimateBudget Number of Council Meetings 505050 PROGRAM JUSTIFICATION AND ANALYSIS The City Council FY 2009-10 Budget represents a 3.8% increase from FY 2008- 09 Estimates. The Council Support Services will decrease with a referendum item in November and a smaller general election in May. Laptops were purchased in FY 2008-09 resulting in operating equipment decreasing for FY 2009-10. Personnel costs will increase due to the addition of City Council pay. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 10,700 150-511110Regular - - 3,808 4,200 150-511240Vehicle Allowance - - - - - 291 819 150-511310FICA - Employer - - , , Total Personnel ervices S409915719 Supplies 150-521000Operating Supplies 500 323 1,715 1,000 150-521100Office Supplies - - - 7 Total Supplies 500 323 1,715 1,007 City Support Services 150-532600City Elections 13,000 226 2,721 17,676 150-532800Special Events 2,500 1,696 3,462 2,315 Total City Support Services 15,500 1,922 6,183 19,991 Operations Support 150-534200Printing & Binding 350 279 617 252 Total Operations Support 350 279 617 252 Staff Support 150-535100Uniforms 500 718 354 750 150-535200Annual Awards 300 187 68 500 150-535300Memberships 5,512 5,600 5,239 5,600 150-535500Training/Travel 10,000 8,248 9,663 11,626 Total Staff Support 16,400 14,665 15,324 18,476 Operating Equipment 150-571000Furniture & Fixtures - - 140 - 150-571300Computer & Peripherals - - - 5,500 Total Operating Equipment - - 140 5,500 TOTAL CITY COUNCIL 48,469 17,189 23,979 49,325 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first-class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENTAL DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. CITY MANAGER ORGANIZATIONAL CHART Mayor & City Council City Manager CITY MANAGER 2007-082008-09 2009-10 City Manager 11 1 Assistant to City Manager 11 1 Assistant City Manager 22 2 Special Projects Coordinator 10 0 Management Consultant 10 0 Executive Assistant 12 2 TOTAL POSITIONS 76 6 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increase of 8.4% over the FY 2008-09 Estimates is largely due to an increase in City Manager compensation. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 518,860504,733 151-511110Regular 378,223 499,256 151-511180LTD1,600 8,189 1,029 1,631 151-511210Longevity7,357 5,256 6,149 7,299 151-511240Vehicle Allowance21,600 19,246 21,766 21,600 151-511310FICA - Employe39,473 r 30,072 30,881 40,251 79,836 151-511350TMRS - Employer 42,180 74,644 77,056 151-511410Health - Employe29,909 r 17,223 23,593 27,439 151-511500Workers Compensation 1,427 660 720 1,652 Total Personnel Services 695,788685,935 501,049 658,038 Supplies 151-521100Office Supplies 2,000 2,234 3,933 2,900 Total Supplies 2,000 2,234 3,933 2,900 City Support Services 151-532800Special Events36--- Total City Support Services - 36 - - Operations Support 151-534200Printing & Binding988146-- Total Opertions Support - 988 146 - Staff Support 151-535100Uniforms- 504 550 400 151-535200nnual Awards- A 1,044 - - 151-535300Memberships5,000 4,141 4,660 5,000 151-535400Publications500 259 53 120 151-535500Training/Travel20,000 14,472 27,383 22,500 151-535600Professional Certification - 220 105 250 Total Staff Support 25,500 20,640 32,751 28,270 Operating Equipment 151-571000Furniture & Fixtures - - 2,283 - 151-571300Computer & Peripherals - 11,244 123 - 151-571500Operating Equipment - 762 638 - Total Supplies - 12,006 3,044 - TOTAL CITY MANAGER 536,953 713,435 697,912 726,958 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. Implement the use of new technology and other innovative practices to maintain efficiency and security. Improve use and presence of the Municipal Court web site by enhancing on-line information, on-line payments, and ability to print forms. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City?s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court?s papers are accurate, orderly, and complete. The clerk?s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court?s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts-at-Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor?s duties include preparing and presenting the State?s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State?s witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART City Manager Assistant City Manager Municipal Court MUNICIPAL COURT 2007-082008-092009-10 Director011 Senior Deputy Clerk 101 Deputy Clerk 333 Warrant Officer 100 Warrant Officer/Bailiff 100 TOTAL POSITIONS 645 MUNICIPAL COURT PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Charges Filed 21,08622,00022,500 Cases Disposed 14,01018,00018,500 Amount Remitted to State $837,864$1,007,867$1,118,732 2007-082008-092009-10 EfficiencyActualEstimateBudget Charges Processed per clerk 7,0287,3337,500 Cases Disposed 90%90%90% 2007-082008-092009-10 EffectivenessActualEstimateBudget Charges Filed/Processed per Clerk 25%34%34% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increases 17.1% over FY 2008-09 Estimates. Increase is due to the creation of one Senior Deputy Clerk position with a weighted salary of $51,000. The increase in professional services is due to increases in monthly court dockets from 2 to 3. One decrease is in operating equipment; FY 2008-09 the City purchased new furniture and in FY 2009-10 new purchases are not foreseen. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services 152-511110Regular101,249 169,731 234,572 123,627 152-511120Overtime 2,000 2,198 2,415 2,000 152-511180LTD 534 254 573 389 152-511210Longevity 2,460 960 2,385 1,887 152-511220Clothing Allowance - - 1,748 - 152-511230Certification Allowance - - 650 - 152-511310FICA - Employer 13,173 7,656 15,845 9,602 152-511350TMRS - Employer 26,642 10,288 31,794 18,382 152-511410Health - Employer 24,924 17,872 28,360 18,293 152-511500Workers Compensation 1,723 394 476 286 Total Personnel Services 140,763 239,940 320,065 174,574 Supplies 152-521100Office Supplies 1,200 412 1,499 1,200 152-521300Vehicle Maint. Supplies - - 200 - 152-521600Equip Maint Supplies - 2,500 1,000 - Total Supplies 2,200 412 1,699 3,700 City Support Services 152-532800Special Events - - 1,330 3,000 Total City Support Services - - 1,330 3,000 Utility Services 152-533500Vehicle Fuel - - 3,769 - Total Utility Services - - 3,769 - Operations Support 152-534200Printing & Binding 2,500 2,803 3,805 3,000 Total Operations Support 2,500 2,803 3,805 3,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 152-535100Uniforms 500 104 342 1,000 152-535300Memberships 800 - 1,190 500 152-535400Publications 1,000 - 200 1,000 152-535500Training/Travel 3,000 - 1,540 3,500 152-535510Meeting Expenses 750 338 - 500 152-535600Professional Certifications 300 - - 100 Total Staff Support 6,350 442 3,272 6,600 Court Support 152-536500Court/Jury Cost 800 54 174 800 Total Court Support 800 54 174 800 Professional Services 152-541300Other Consul/Prof Service 20,000 9,257 43,534 58,000 152-541310Judges Services - - -18,500 152-541320Prosecutor Services - - -30,100 152-541330Interpretor Services 5,400 - - - Total Professional Services 74,000 9,257 43,534 58,000 Maintenance Services 1,000 152-551400Minor & Other Equip. Maint. 953 1,000 - Total Maintenance Services 1,000 - 953 1,000 Operating Equipment 152-571000Furniture & Fixtures - - - 22,000 152-571200Vehicle Accessories - - 1,183 - 152-571300Computer Peripherals - - 2,025 6,000 152-571800Equipment - - - 500 Total Operating Equipment - - 3,208 28,500 Capital Overlay 152-581200Vehicles - - 22,464 - Total Capital Overlay - - 22,464 - TOTAL MUNICIPAL COURT 153,731 326,790 404,273 279,174 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request/inquire about any and all municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public. GOALS AND OBJECTIVES Answer all customer requests in a friendly and professional manner. Ensure Customer Relations/311 Representatives are knowledgeable and well trained. Ensure each request, inquiry, and work order is processed through the appropriate department. Provide convenient service to each customer and prevent call backs. Meet and exceed each customer?s expectations. DEPARTMENTAL DESCRIPTION Answer general incoming calls and direct them to the correct departments when necessary. Accurately process all customer requests and inquiries. Create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer all incoming email traffic through the Customer Care email portal. Manage and update WebQA. 311 CUSTOMER RELATIONS ORGANIZATIONAL CHART City Manager Assistant to CM & Risk Manager 311 Customer Relations CUSTOMER SERVICE 2007-082008-092009-10 Customer Relations/311 Rep 244 TOTAL POSITIONS 244 PROGRAM JUSTIFICATION AND ANALYSIS Customer Relations FY 2009-10 Budget decreased $15,158 from FY 2008-09 Estimates due to a mid-year transfer of one position to the Purchasing and Asset Management Department. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 60,373 153-511110Regular - 67,389 98,892 153-511180LTD191 - 182 310 153-511210Longevity1,258 - 964 1,226 153-511310FICA - Employe4,715 r - 4,568 7,659 153-511350TMRS - Employe9,536 r - 9,428 14,663 9,970 153-511410Health - Employer - 10,898 14,599 153-511500Workers Compensation 170 100 153 315 Total Personnel Services 137,66486,213 100 93,582 Supplies 153-521100Office Supplies 700 - 553 500 Total Supplies 700 - 553 500 Staff Support 153-535100Uniforms105 - 342 210 153-535500Training/Travel 1,000 - - 2,000 Total Staff Support 1,105 - 342 2,210 Operating Equipment 153-571300Computer & Peripherals - - - - - 153-571500Operating Equipment 39 - - Total Operating Equipment - - 39 - TOTAL CUSTOMER RELATIONS-311 140,374 88,018 100 94,516 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: DEVELOPMENT SERVICES 154 PLANNING DIVISION FUND: 101 GENERAL FUND VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use centers and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse and strong economy. MISSION STATEMENT To facilitate the orderly and safe development of the City by creating an identity, growing responsibly, and encourages balance and harmony. GOALS AND OBJECTIVES Implement the design features necessary to define the City. Manage growth and development in the community in a way that protects local quality of life and the area?s small town character. Create a Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. Promote residential, commercial, industrial and multi-family development that establishes a welcoming appeal. Guard the vision of the Comprehensive Plan regarding continuity of traffic flow within and between neighborhoods and throughout the community while allowing for overall relief of traffic congestion by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes, public transit, and others. Support the Master Parks Plan to provide adequate parks, trails, open space and recreational facilities and assist in planning a community that has equal access to recreational areas, activities, and services. DEPARTMENTAL DESCRIPTION The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews building plans for compliance, process plats and zoning changes and drafts regulations for annexation and non-annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Planning & Zoning PLANNING AND ZONING2007-082008-09 2009-10 Planning Manager 111 Director10 0 Senior Planner 01 1 Planner I 11 1 Planning Technician 111 Planner II 10 0 TOTAL POSITIONS 54 4 PLANNING & ZONING PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Plats361524 Site Plans and Master Plan 30714 Variances1456 Zone Changes and Specific Use Permits 17910 UDC/ Comp. Plan Revisions 203 Annexation11 1 All Plats $35,021$5,000$20,000 Site Plan, Master Plan $34,634$10,000$16,000 Variance$3,824$1,750$2,100 Zone Change, Specific Use Permit $24,039$15,000$22,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget decreases 15.8% in comparison to FY 2008-09 Estimates. The reductions are caused by the completion of the Unified Development Code rewrite and by not funding the Planning Manager position. These decreases are offset by increases in training and travel expenses for Planning & Zoning Commissioners and Board members to attend the American Planning Association-Texas conference in Galveston. Previous funding for this conference was split between FY 2007-08 and FY 2008-09. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING AND ZONING Personnel Services 154-511110Regular153,456108,372 93,861 127,516 154-511120Overtime 2,000 1,646 990 3,500 154-511180LTD 297 408 361 340 154-511210Longevity 1,892 4,632 5,109 1,419 154-511310FICA - Employer 7,325 12,596 9,166 8,399 154-511350TMRS - Employer 14,815 16,489 18,888 16,079 154-511410Health - Employer 9,970 15,069 12,457 11,433 154-511500Workers Compensation 265 510 522 345 Total Personnel Services 204,806 130,425 175,009 149,887 Supplies 154-521000Operating Supplies 500 166 1,065 1,000 154-521100Office Supplies 1,500 1,171 1,510 1,800 154-521600Equipment Supplies 157 1,000 1,000 429 Total Supplies 3,000 1,766 2,732 3,800 City Support Services 154-532800Special Events 89 1,000 - - Total City Support Services - - 89 1,000 Utility Services 154-533500Vehicle Fuel - 1,000 - - Total Utility Services - - - 1,000 Operations Support 154-534100Advertising 800 - 850 300 154-534200Printing & Binding 295 1,500 1,500 95 Total Operations Support 2,300 95 1,145 1,800 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 154-535100Uniforms 250 106 252 500 154-535300Memberships 1,500 1,463 1,719 2,500 154-535400Publications 600 312 536 1,800 154-535500Training/Travel Staff 8,500 15,924 18,458 10,000 154-535501Training/Travel Commission - - -10,000 154-535510Meeting Expenses 250 - 96 500 Total Staff Support 21,100 17,805 21,061 15,300 Professional Services 154-541400Consulting 5,000 - 79,906 75,000 300 154-541500State/County Admin Fees 192 1,000 2,094 Total Professional Services 5,300 2,094 80,098 76,000 Rental-ROW 154-461200Lease/Purchase Agreements - - - - Total Rental-ROW - - - - Operating Equipment 154-571200Equipment 5,553 5,000 - - Total Operating Equipment - - 5,553 5,000 TOTAL PLANNING & ZONING 226,566 162,125 285,687 253,787 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. LEGAL SERVICES DEPARTMENTAL DESCRIPTION The City Attorney is the legal advisor to City Council and City Council?s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Mayor & City Council City Attorney PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget for Legal Services includes a 1.2% increase from FY 2008-09 Estimates. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155-534100dvertising/Legal Notices 12,000 A 24,584 14,010 14,000 Total Operations Support 12,000 24,584 14,010 14,000 Professional Services 155-541200Legal Services 245,000 291,284 285,401 240,000 Total Professional Services 291,284 245,000 285,401 240,000 TOTAL LEGAL SERVICES 315,868 257,000 299,411 254,000 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 161 FACILITIES MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities for use by citizens, and support of employees? working environment and surroundings for all who use City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well-being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES Provide a safe and clean environment through regular cleaning of facilities. Promote and deploy energy efficiency programs to reduce utility consumption. Provide high-quality preventative maintenance to extend the life of City Facilities. Provide set-up and take-down services for events and functions in City Facilities. DEPARTMENTAL DESCRIPTION The custodial services maintains 18 facilities totaling 166,591 square feet with a value of $18,877,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting/training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, Health classes, elections, Senior Citizens Meals on wheels, BVYA basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, retirements and other special functions. We set up an average of 100 events per month. Provide facility maintenance, repairs and upkeep of City Hall, City Hall annex, Police, Fire, EMS, Community Center Central, Community Center Northcliffe, City Council Chambers, Civic Center, Public Library, Senior Center, Visitor?s Center (Kramer House), Purchasing building, Public Works facility, Animal Control, Fire/EMS substation I.H.35, Marion EMS substation, Records and Facilities Maintenance building. Provide preventive maintenance work on HVAC units, stand by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, minor electric and general building and fixture repairs. ORGANIZATION CHART City Manager Assistant City Manager Facilities Maintenance FACILITIES MAINTENANCE 2007-082008-092009-10 Director111 Manager111 Facilities Maintenance Foreman 011 Facilities Maintenance Worker 1111 Facilities Tech Foreman 011 Facilities Tech 1 545 P/T Facilities Tech 1 037 TOTAL POSITIONS 81217 FACILITIES MAINTENANCE PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Square footage maintained 134,691164,924166,591 Events set up 1,1761,2501,320 Completed work orders 628804900 Offices/Meeting rooms maintained 286300322 Rest rooms/showers/holding cells maintained 768085 Plumbing fixtures 225235261 HVAC units maintained 758597 Light bulbs replaced 1,1401,3001,500 HVAC units air filters replaced2,2202,2902,440 2007-082008-092009-10 EfficiencyActualEstimateBudget Operating Cost per square foot $7.21$7.30 $7.39 2007-08 2008-092009-10 EffectivenessActualEstimateBudget Cost Benefit in house Construction Savings $20,000$25,000 $30,000 Cost Benefit bulk purchasing custodial/operating supplies$2,500$3,000 $4,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 16.1% over the FY 2008-09 Estimates. Personnel costs will increase with the addition of two part-time employees hired mid FY 2008-09 and addition of one full-time and four part-time positions in FY 2009-10. Supplies, utilities, and maintenance costs will increase with the addition of the new Library and Kramer House C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL FUND EXPENDITURES FACILITIES MAINTENANCE Personnel Services 161-511110Regular246,419 412,031 279,735 295,323 161-511120Overtime 7,000 15,867 19,440 7,500 161-511180LTD 1,115 687 809 944 161-511210Longevity 11,499 7,762 9,427 10,537 161-511310FICA - Employer 32,400 20,991 19,646 23,398 161-511350TMRS - Employer 65,330 27,908 43,516 44,793 161-511410Health - Employer 54,833 40,769 42,472 45,732 161-511500Workers Compensation 14,052 5,060 5,727 11,636 Total Personnel Services365,463 598,260 420,772 439,863 Supplies 161-521000Operating Supplies (9,958) 48,500 45,435 48,500 161-521100Office Supplies 950 17,368 644 950 161-521200Medical/Chemical Supplies 11,900 10,608 7,976 11,900 161-521300Motor Veh. Supplies 1,850 482 911 1,850 161-521600Equip Maint Supplies 1,100 372 558 1,100 Total Supplies 64,300 18,872 55,524 64,300 Utility Services 161-533100Gas Utility Service 1,600 413 1,198 2,600 161-533200Electric Utility Service 65,000 43,637 66,472 65,000 161-533410Water Utility Service 14,500 9,504 9,014 12,000 161-533500Vehicle Fuel 5,400 5,663 8,957 5,400 Total Utility Services 86,500 59,217 85,641 85,000 Operations Support 161-534100Advertising - 564 348 - 161-534200Printing & Binding - - 352 240 Total Operations Support - 564 700 240 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 161-535100Uniforms 5,449 4,506 4,419 4,525 161-535210Employee Recognition - 828 789 1,050 161-535300Memberships 458 438 451 458 161-535400Publications - 253 50 253 161-535500Training/Travel 3,200 1,967 2,416 3,200 161-535510Meeting Expenses 750 - 586 750 Total Staff Support 9,857 7,992 8,711 10,236 Maintenance Services 161-551100Building Maintenance 72,500 60,537 78,558 65,000 161-551400Minor & Other Equip Maint 550 621 546 550 161-551700Ground Maintenance 3,000 2,144 2,260 3,000 161-551800Other Maint. Agreement 44,310 18,714 17,844 44,310 Total Maintenance Services 112,860 120,360 82,016 99,208 Rental-RO W 161-561100Rental Equipment 2,700 541 1,361 2,700 Total Rental-ROW 2,700 541 1,361 2,700 Operating Equipment 161-571100Furniture and Fixtures - 4,762 2,097 - 161-571500Operating Equipment - 6,930 3,060 - Total Operating Equipment - 11,692 5,157 - Capitalized Equipment 161-581200Vehicles19,68017,890 - 16,260 161-581700Improvements over $5,000 - - 16,740 19,330 Total Capitalized Equipment - 19,680 33,000 37,220 TOTAL FACILITIES MAINTENANCE 566,037 881,977 710,074 752,419 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT The vision of the City Secretary?s Office is to provide necessary services to the City Council in recording all actions of the City Council, guarantee the authenticity of all official documents and provide for their safekeeping and retrieval, administer City Elections and the City?s Records Management Program, provide public information by personal contact and through media sources. MISSION STATEMENT The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling its duties and responsibilities. GOALS AND OBJECTIVES The goals and objectives of the City Secretary?s Office are to provide the following quality of services for the City of Schertz: Public Information requests. Oversee a records management department for the City that provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer Oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. Proclamations from the Mayor?s Office. Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, or state law. DEPARTMENTAL DESCRIPTION The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. CITY SECRETARY ORGANIZATIONAL CHART City Council City Manager City Secretary CITY SECRETARY 2007-082008-09 2009-10 City Secretary 11 1 Deputy City Secretary 111 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2007-082008-092009-10 WorkloadActualEstimateBudget Ordinances Passed and Processed 494245 Resolutions Passed and Processed 515051 Memo Resolutions Passed and Processed N/A5353 Council Meetings Attended 505050 2007-082008-092009-10 EfficiencyActualEstimateBudget % Ordinances & Resolutions Executed within 72 hours of Council Meeting 85%95% 100% % of documents completed, signed, scanned within 48 hours of council approval 80%95% 100% % of Council meeting minutes transcribed within 48 hours following Council meeting 30%95% 100% % of agendas available to citizens within legally required timeframe - Posted on website98%100% 100% % of alcohol permits processed within the month of expiration 97%99% 98% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increases 2.8% over FY 2008-09 Estimates due to increases in employee compensation. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164-511110Regular105,843 120,027 96,789 114,022 164-511180LTD 378 254 296 359 164-511210Longevity 1,996 1,548 1,488 1,732 164-511310FICA - Employer 9,335 7,869 6,522 8,855 164-511350TMRS - Employer 18,880 10,179 15,166 16,952 164-511410Health - Employer 9,970 9,308 9,815 9,146 164-511500Workers Compensation 337 206 176 363 Total Personnel Services 126,153 160,923 139,306 151,429 Supplies 164-521100Office Supplies 1,000 1,599 642 1,500 164-521200Medical/Chem Supplies - - - - Total Supplies 1,000 1,599 642 1,500 City Support Services 164-532700Records Management 9,780 350 5,554 6,000 Total City Support Services 9,780 350 5,554 6,000 Operations Support 164-534100Advertising - - 665 - 164-534200Printing & Binding - 16 189 200 Total Operations Support - 16 854 200 Staff Support 164-535100Uniforms - 59 60 100 164-535300Memberships 525 355 485 590 164-535400Publications 200 285 62 250 164-535500Training/Travel 6,780 2,284 3,910 6,780 Total Staff Support 7,505 2,983 4,517 7,720 Maintenance Services 164-551800Other Maintenance Agreements - - - 3,640 Total Maintenance Services - - - 3,640 TOTAL CITY SECRETARY 131,101 179,208 150,873 170,489 DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include audit cost, city insurance, appraisal district contracts, and medical services. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget has decreased by 37.1% from FY 2008-09 Estimates. The main reason for the decrease was a purchase in FY 2008-09 of soccer fields, there are no plans for any additional property purchases in FY 2009-10. FY 2009-10 also reflects an increase in support services for insurance of additional City buildings and an increase in contingencies. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies 167-521000Operating Supplies 5,000 1,075 19,170 19,000 2,000 167-521100Office Supplies - - - Total Supplies 7,000 1,075 19,170 19,000 City Support Services 167-532100Sponsorships - 250 - 250 167-532200County Appraisal District100,578 120,000 84,307 103,000 167-532500City Ins-Commercial108,201 200,000 140,527 200,000 167-532900Contingencies 50,000 650 - 44,369 Total City Support Services 193,408 370,000 241,105 347,619 Operations Support 167-534000Postage 20,000 66,405 61,449 60,000 167-534300Equip. Maintenance 80,000 44,555 67,587 45,000 167-534600nnexation Costs 3,000 A - 20 - Total Operations Support 110,960 103,000 129,056 105,000 Staff Support 167-535500Travel/Training - 965 - 900 Total Staff Support - 965 - 900 City Assistance 167-537100Medical Services 387,296 298,580 337,271 376,016 Total City Assistance 298,580 387,296 337,271 376,016 Professional Services 167-541300Other Prof Services 24,000 23,888 29,880 24,000 167-541400Auditor/Accounting Srvc 60,000 39,950 60,909 70,000 167-541500State/County & Admin Fees 4,200 3,785 3,974 4,200 167-541502Cost of Bond Issuance - 8,967 - - 167-541600Miscellaneous Bank Charges 17,000 18,132 22,431 17,000 167-541650Investment Management Fee - 6,367 -8,000 167-541800Credit Card Service Fee 17,000 - 16,188 11,000 Total Professional Services 139,749 130,200 94,722 126,200 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fund Charges/Transfers 167-548000Transfer Out - - -462,794 167-548106 -106,878 49,100 Transfer to Special Event Fund 5,000 167-548700 - Bad Debt Expense - 1,189 - Total Transfers 463,983106,878 5,000 49,100 Operating Equipment 167-571000Furniture & Fixtures544(531)-- Total Operating Equipment (531) - 544 - Capital Outlay 167-581000594,195675,969 - Land Purchase 136,041 167-581900 - Improvements 6,144 - - Total Capital Outlay 600,339675,969 - 136,041 TOTAL NONDEPARTMENTAL 1,407,471 1,046,596 1,465,844 1,655,704 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas. With a primary goal of expanding information dissemination beyond traditional means, Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 300 employees and elected leaders, as well as a city population of 50,000-plus. GOALS AND OBJECTIVES The Public Affairs Department will expand the Schertz Tales Magazine into the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. The Public Affairs Department will continue to acquire new revenue streams in order to make the Schertz Tales Magazine self-sufficient. Utilize new mediums of communication for enhanced information dissemination. Promote city activities throughout the region and the State of Texas. Efficient dissemination of information to residents and the media during emergency and non-emergency situations. DEPARTMENTAL DESCRIPTION Publication of the Schertz Tales Magazine to over 10,500 households, including: writing of articles, photography, graphic design, layout, sales, advertising design, copy editing, billing, collections, and distribution of 1,500 copies to staff and select pick-up locations. Produce, coordinate, or promote all City and Chamber events and activities, including: Festival of Angels, 4th of July Jubilee, Holiday Lock-up, Band of the West Concerts, Doggie Dash promotions, Employee Remembrance day, and other City programs. Public Affairs handles website design and updates, advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Create photographic/video/audio recording of City events and activities. Design city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Public Affairs 2007-082008-09 2009-10 Public Affairs Director 11 1 Administrative Assistant 01 1 Account Manager ? Schertz Tales 01 1 TOTAL POSITIONS 23 3 PUBLIC AFFAIRS PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Number of pages in Schertz Tales283640 Total feature articles written 387296 Press release notices issued 252525 2007-082008-092009-10 EfficiencyActualEstimateBudget Press release notice distribution 383838 Schertz Tales in homes and stands by 1st of Month88 8 2007-08 2008-092009-10 EffectivenessActualEstimateBudget Website visits 291,615435,000450,000 Promotion of City sponsored events 81717 Number of Schertz Tales advertisers 304045 Ad revenue $85,000$210,000$260,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increased 5.7% from FY 2008-09 Estimates. Postage for Schertz Tales magazine was transferred from Non-Departmental and added to this budget. These costs were offset by decreasing advertising expenses for the City and meeting costs related to Schertz Tales clients. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170-511110Regular109,237 133,144 79,579 124,609 170-511120Overtime 61 - -2,500 170-511180LTD 414 213 307 388 170-511210Longevity 540 120 290 710 170-511240Vehicle Allowance 6,000 3,115 3,046 6,000 170-511310FICA - Employer 10,227 6,601 7,420 9,587 170-511350TMRS - Employer 20,684 8,540 15,626 18,353 170-511410Health - Employer 14,954 8,569 12,433 13,720 170-511500Workers Compensation 370 141 180 393 Total Personnel Services 106,939 188,833 148,539 173,760 Supplies 170-521100Office Supplies 2,000 1,336 1,970 2,600 Total Supplies 2,000 1,336 1,970 2,600 Operations Support 170-534100Advertising161,480 57,000 20,000 35,876 170-534200Printing & Binding 27,500 5,385 9,172 42,500 Total Operations Support 170,652 99,500 47,500 41,261 Staff Support 170-535100Uniforms 200 225 24 300 170-535300Memberships 200 180 - 200 170-535400Publications 350 233 295 350 170-535500Training/Travel 2,500 731 1,674 2,250 170-535510Meeting Expenses 1,000 - 830 2,500 170-535600Professional Certification 500 493 330 500 Total Staff Support 4,750 1,862 3,153 6,100 Professional Services 170-541350Schertz Tales-Printing 135,342 -108,036 206,784 170-541355Schertz Tales-Design - - -72,942 170-541360Schertz Tales-Postage 40,000 - - - Total Professional Services 248,284 -108,036 206,784 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Operating Equipment 170-571500Operating Equipment 6,000 11,769 5,887 8,000 Total Operating Equipment 6,000 11,769 5,887 8,000 TOTAL PUBLIC AFFAIRS 163,167 497,367 438,237 496,744 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the City Secretary, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES Scan permanent documents. Provide Department Training on types of documents. Destroy records that meet retention. Continue to locate historical documents for electronic storage. Provide the information and training for departments to scan their own documents. DEPARTMENTAL DESCRIPTION Scan permanent and historical documents to store as electronic documents. Destroy records that meet the requirements of the records retention schedule. Identify historical documents. Provide records upon request to departments that are stored. Maintain inventories of records stored offsite and onsite. Train departments on record storage procedures. Work with software vendor and Information Technology concerning the electronic storage system. Conduct research for departments. ORGANIZATIONAL CHART City Council City Manager City Secretary Records Management RECORDS MANAGEMENT 2007-082008-09 2009-10 Records Management Assistant 00 1 Records Management Specialist II 11 0 Records Manager 11 0 Records Management Specialist I 10 0 TOTAL POSITIONS 32 1 RECORDS MANAGEMENT PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Number of Document pages scanned 8,00011,00033,000 Number of boxes stored offsite 350300 200 Number of boxes inventoried 467600 0 Number of cubic feet of documents destroyed 201600 800 2007-082008-092009-10 EfficiencyActualEstimateBudget Digitize Public Work Plans 67361 0 Digitize Commercial Plans 16423 150 2007-082008-09 2009-10 EffectivenessActualEstimateBudget Record and inventory records from various departments. Continue scanning documents into the electronic record management program- increase scanning by approximately 60%. Decrease off site records storage by 40%. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget decreased by 62.5% from FY 2008-09 Estimates. Personnel cost decreased from the deletion of the Records Manager position and transfer of the Records Specialist I to Human Resources. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171-511110Regular 31,593 73,056 81,926 97,662 171-511120Overtime - - - 171-511180LTD 100 197 229 318 171-511210Longevity 682 3,048 3,344 4,610 171-511310FICA - Employer 2,469 6,107 5,261 7,824 171-511350TMRS - Employer 4,994 8,005 12,039 14,977 171-511410Health - Employer 4,985 9,676 10,065 11,698 171-511500Workers Compensation 89 171 142 321 Total Personnel Services 100,260137,410 44,912 113,006 Supplies 171-521000Operating Supplies 500 366 959 1,000 500 171-521100Office Supplies 419 500 357 Total Supplies 1,000 723 1,378 1,500 Utility Services 171-533500Vehicle Fuel - - 516 1,000 Total Utility Services - - 516 1,000 Staff Support 171-535100Uniforms 100 - 100 100 171-535300Memberships - 175 200 200 171-535500Training/Travel 1,500 230 489 2,500 171-535510Meeting Expense - - 473 580 Total Staff Support 1,600 405 1,262 3,380 Professional Services 171-541300Other Consul/Prof Srvcs 25,000 10,822 61,993 52,500 Total Professional Services 25,000 10,822 61,993 52,500 Operating Equipment 171-571000Furniture & Fixtures - - - 7,504 171-571300Computer Equipment - 1,824 - - Total Operating Equipment - 1,824 - 7,504 TOTAL RECORD MANAGEMENT 114,034203,294 72,512 178,155 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City?s infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City?s infrastructure. GOALS AND OBJECTIVES Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. Establish an infrastructure inventory system that will quantify and qualify the water, sewer, street and drainage facilities within the City. Develop a 10-year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City?s street network. Implement the 5-year Storm Water Management Plan as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act. Manage the Capital Improvement Plan to insure adequate infrastructure is available for future development. DEPARTMENT DESCRIPTION Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activity. Supervises and participates in the development and implementation of the capital improvement program. Administer the implementation of the City?s Storm Water Management Program under TPDES. Assist the Director of Public Works in developing and implementing the City?s five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Serve as flood plain administrator for the City. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City?s water, sewer, street and storm drain systems. ORGANIZATIONAL CHART City Manager Assistant City Manager Engineering ENGINEERING2007-082008-092009-10 City Engineer 111 GIS Technician II 100 GIS Technician 100 Senior Administrative Assistant 011 Temporary Seasonal GIS Tech 200 TOTAL POSITIONS 522 ENGINEERING PERFORMANCE INDICATORS 2007-08 2008-092009-10 EffectivenessActualEstimateBudget 2006 bond program projects completed n/a8 6 Establish Road and Street Rehabilitation Programn/a1 n/a Complete year 1 and 2 of the SWMP n/a2 n/a Complete The 5 year CIP n/a1 n/a Complete year 3 of the SWMP 0 0 1 Complete infrastructure inventory system 00 1 Complete Road and Street Rehabilitation Program00 1 Establish infrastructure inventory system n/a1 n/a PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget decreased 0.27% over the FY 2008-09 Estimates. The main reason for the decrease is a decrease in outside engineering services. Support services decreased due to lower computer licenses ordered than in FY 2008-09. Professional services will be lower in FY 2009-10 due to planning clients paying corresponding engineering review through the City. The personnel costs increased due to the Administrative Assistant position being assigned to the Engineering Department. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173-511110Regular 122,797 7,599 57,185 77,019 173-511120Overtime - - - - 173-511180LTD 388 17 144 239 173-511210Longevity 2,306 - 30 50 173-511310FICA - Employer 9,970 484 2,879 5,896 173-511350TMRS - Employer 19,357 679 7,317 11,287 173-511410Health - Employer 9,970 962 5,846 4,573 173-511500Workers Compensation 346 207 101 242 Total Personnel Services 165,134 9,948 73,502 99,306 Supplies 173-521000Operating Supplies - 322 644 - 173-521100Office Supplies 400 - 34 400 173-521600Equipment Supplies - - 1,064 - Total Supplies 400 322 1,742 400 City Support Services 3,995 173-532400Computer Fees & Licenses - 10,491 - Total City Support Services 3,995 - - 10,491 Operations Support 173-534100Advertising 500 - - 500 1,000 173-534200Printing & Binding 74 1,000 - Total Operations Support 1,500 - 74 1,500 Staff Support 173-535100Uniforms 250 58 - 245 173-535300Memberships 958 - 307 958 173-535400Publications 250 - 20 500 173-535500Training/Travel 1,200 - 889 1,285 255 173-535600Professional Certification - 255 - Total Staff Support 2,913 58 1,216 3,243 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Professional Services 173-541100Engineering Services111,710166,165 15,000 15,000 173-541400Other Prof Services 3,000 8,325 7,816 3,000 173-541500Surveying Service 6,000 - - - Total Professional Services 173,981120,035 18,000 24,000 Maintenance Services 3,544 173-551800Other Maintenance Agreements - - 1,839 Total Maintenance Services 3,544 - - 1,839 Operating Equipment 173-571000Furniture & Fixtures - 2,492 2,083 - 173-571300Computer Equipment - 3,393 - 4,000 173-571500Operating Equipment - - 78 - Total Operating Equipment - 5,885 2,161 4,000 TOTAL ENGINEERING DEPARTMENT 136,248 201,486 252,676 138,779 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide a map portal accessible to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City?s existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES Support implementation of the Regional CAD/RMS project to enhance Police/Fire/EMS dispatching. Provide new physical addresses in support of the Development Services Department. Provide an interactive web mapping application accessible both internally and externally. Provide geographic information to the public through a Web based map catalog. Create an address point database to assist departments with a need for spatial referencing. Create a Public Works inventory database to improve tracking, maintenance, and cost analysis for projects. Integrate water billing data with the spatial database. Promote the use of geographic data within the city and provide training to fully utilize the information and software. DEPARTMENTAL DESCRIPTION Designs, implements, and manages the City?s geographic information system. Trains staff to better understand and utilize current technology. ORGANIZATIONAL CHART City Manager Assistant City Manager GIS Coordinator GIS2007-082008-09 2009-10 GIS Coordinator 01 1 GIS Specialist 01 1 Temporary Seasonal GIS Technician 00 0 TOTAL POSITIONS 02 2 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Maps available for public online Website visits, per day N/AN/A> 30 per day Work orders processed, per month N/AN/A45 per month Properties incorporated in digital data, N/AN/A75 per per month month Percentage of distributable data online N/A35%55% Operations and maintenance optimized GIS 2007-082008-092009-10 EfficiencyActualEstimateBudget Data Updating process in place Percentage of non-updated data N/A<50% <30% High GIS usability among departments Number of GIS users within city N/A>10% >30% departments Full productivity for main municipal functions Manual output limited to N/A<80% <60% 2007-082008-092009-10 EffectivenessActualEstimateBudget Master Address Geodatabase developed Percentage of Master addresses N/A75%95% available for municipal limit Public works asset management process developed Percentage of Public Works inventory N/A20%40% available for municipal limit Perform updates to standardized maps Turnaround time from receipt of work N/A7 7 order, days Complete new subdivision addressing Turnaround time from receipt of work N/A1414 order, days PROGRAM JUSTIFICATION AND ANALYSIS The GIS FY 2009-10 Budget increased by 10.4% over FY 2008-09 Estimates. The increase is mainly due to professional services for on-site map software training. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174-511110Regular 83,389 - - 89,434 174-511120Overtime - - - - 174-511180LTD 260 - - 254 174-511210Longevity 430 - - 200 174-511310FICA - Employer 6,412 - (552) 6,857 174-511350TMRS - Employer 12,969 - 32 12,002 174-511410Health - Employer 9,970 - 490 9,146 174-511500Workers Compensation 570 - - 726 Total Personnel Services 114,000 - ( 30)118,619 Supplies 174-521000Operating Supplies 1,850 - - 1,760 174-521100Office Supplies 310 - - 740 174-521600Equipment Supplies 940 - - 2,320 Total Supplies 3,100 - - 4,820 Staff Support 174-535100Uniforms - - 74 300 174-535300Memberships 320 - - - 174-535400Publications 190 - - 600 174-535500Training/Travel 5,630 - - 8,000 - 174-535600Professional Certification - - - Total Staff Support 6,140 - 74 8,900 Professional Services 174-541400Other Prof Services 5,810 - - 5,600 - 174-541500Surveying Service - - - Total Professional Services 5,810 - - 5,600 Operating Equipment 174-571000Furniture & Fixtures - - - 2,350 174-571300Computer Equipment - - - - Total Operating Equipment - - - 2,350 TOTAL GEOGRAPHIC INFORMATION SYSTEMS 129,050 - 44140,289 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT To continue to make the City of Schertz a safe community in which to live, work, and raise a family. MISSION STATEMENT Provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The Department is committed to the prevention of crime, protection of life and property while remaining sensitive and impartial to the citizens within the community, while continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES To provide community based law enforcement committed to the prevention of crime, protection of life and property and to meet the needs of an expanding community. To promote a feeling of safety for all citizens in all areas of the City, including neighborhoods, commercial areas, parks and public facilities. To investigate criminal activity and participate in the prosecution of cases. To increase citizen participation in programs within the Police Department and community. To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. To provide incentives for residential and business alarm owners to reduce the City's overall number of false alarms. DEPARTMENTAL DESCRIPTION Patrol approximately 28.7 square miles with a population of 31,788 lying in three counties with 213.2 centerline miles of roads. Receive service calls and respond to calls within a timely manner. Criminal Investigations Division processes crime scenes and follow-up through prosecution with County Attorneys in three different counties. Communications dispatches calls for Police, Fire and Emergency Medical Service, in addition to providing dispatch services for the City of Cibolo fire and police, the Schertz Cibolo Universal City School District ? Police Department and Emergency Medical Service coverage for Cibolo, Marion, Seguin and other county areas. Record, receive, and prepare cases for submission to County and District courts. Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention. Conduct Citizens Police Academy and the Citizens on Patrol. Submitted application for Federal Stimulus Grant to provide for full funding of three Police Officer positions. ORGANIZATIONAL CHART City Manager Assistant City Manager Police POLICE2007-082008-092009-10 Police Chief 111 Assistant Police Chief 111 Captain011 CID Lieutenant 011 Lieutenant211 CID Sergeant 033 Sergeant633 CID Corporal 022 Corporal766 Special Projects Officer 011 Detective022 Police Officer (Assigned to Traffic) 077 Police Officer *291717 Senior Administrative Assistant 011 Office Manager 111 Records Clerk 222 Communications Manager 111 Public Safety Systems Engineer011 Dispatch Supervisor 033 Communications Officer *1299 Crossing Guards (P/T)666 Administrative Assistant II 100 TOTAL POSITIONS 697070 LAW ENFORCEMENT COMMISSIONS 2007-082008-092009-10 Fire Dept. Law Enforcement Commission** 333 City Manager Law Enforcement Commission** 011 Warrant Officer Commission Law Enforcement Commission** 1 00 Warrant Officer/Bailiff Law Enforcement Commission** 1 00 Reserve Officer** 111 TOTAL COMMISSIONS 655 * Note ? In 2007-08 incorporated Traffic Officer, Detective, and Special Projects Officer positions. **Note ?Law Enforcement Commissions Only. POLICE PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Patrol Vehicles 171818 Traffic Vehicles 45 5 Patrol Officers 323333 Patrol Officers assigned to traffic 67 7 Calls for Service 37,83040,00045,000 Tickets Issued 18,22225,40029,000 Cases Filed 538650700 2007-082008-092009-10 EfficiencyActualEstimateBudget Tickets Issued-Traffic Officers 7,6489,70711,000 Tickets Issued -Patrol Officers 10,57418,54417,000 State Seizures 9,2927,0007,000 Federal Seizures 80,00090,00090,000 Active Alarm Permits 1,3462,3372,400 2007-082008-092009-10 EffectivenessActualEstimateBudget Average time on tickets, per minute 99 8 Average response time on calls, minutes 74 3 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 2.0% from the FY 2008-09 Estimates. There was an increase in operating supplies due to a significant increase in the cost of ammunition. Vehicle fuel budget increased with the anticipated increase in gasoline prices. Staff support increased for FY 2009-10 for mandatory training and uniforms, such as bullet proof vests. Maintenance services increased approximately $31,000 for radio and intoxilizer equipment maintenance. These increases will be partially offset by a zero operating equipment budget. Also, the budget for replacement vehicles is $15,000 less in FY 2009-10 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256-511110Regular2,207,392 2,778,219 2,612,906 2,589,066 256-511120Overtime 17,500 8,567 10,283 15,000 256-511180LTD 8,949 5,809 7,122 8,333 256-511210Longevity 51,949 55,272 50,859 45,708 256-511220Clothing Allowance 53,248 45,292 58,878 49,535 256-511230Certification Allowance 28,709 16,366 16,271 27,000 256-511310FICA - Employer183,814 222,778 175,686 207,414 256-511350TMRS - Employer235,664 446,713 377,616 393,672 256-511410Health - Employer241,796 312,511 287,603 292,685 256-511500Workers Compensation 67,486 52,653 44,991 74,736 Total Personnel Services 3,052,625 3,988,062 3,642,215 3,703,149 Supplies 256-521000Operating Supplies 41,270 21,066 22,001 35,853 256-521100Office Supplies 2,500 1,684 3,529 2,500 256-521300Motor Veh. Supplies 1,838 442 3,233 4,000 256-521600Equip Maint Supplies 500 641 387 550 Total Supplies 46,108 23,833 29,150 42,903 City-Support Services 256-532500City-Insurance-Commercial 30,000 18,919 20,502 30,000 Total City Support Services 30,000 18,919 20,502 30,000 Utility Services 256-533100Gas Utility Service - - - - 256-533200Electricity Utility Service - - - - 256-533410Water Utility Service - - - - 256-533500Vehicle Fuel 95,000 78,073 134,097 114,000 Total Utility Services 134,097114,000 95,000 78,073 Operations Support 256-534100Advertising - - - - 256-534200Printing & Binding 1,500 1,417 724 1,300 Total Operations Support 1,500 1,417 724 1,300 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 256-535100Uniforms - - -4,905 256-535200Annual Awards 100 6 - - 256-535210Employee Recognition (1) - - 200 256-535300Memberships 400 773 563 400 256-535400Publications 400 285 1,480 1,300 256-535500Training/Travel 18,500 12,197 12,401 14,500 256-535500.5T-Class Training 3,000 - 3,198 3,000 256-535510Meeting Expense 300 2,988 - 350 Total Staff Support 27,605 16,248 17,642 19,750 City Assistance 256-537100Medical Services 6,000 5,324 4,455 7,500 256-537500Citizen's Police Academy (354) - 1,515 - 256-537800Crime/Fire Prevention 7,381 8,324 7,550 10,500 Total City Assistance 13,381 15,163 11,651 18,000 Professional Services 256-541300Other Consult/Prof Serv. 8,000 3,900 1,639 11,970 Total Professional Services 8,000 3,900 1,639 11,970 Maintenance Services 256-551400Minor & Other Equip. Maint. 1,000 6,107 2,007 4,000 256-551800Other Maintenance Agrmt 61,963 3,904 39,627 34,135 Total Maintenance Services 62,963 10,011 41,634 38,135 Debt Service - 256-555900Debt Service - 49,610 - Total Debt Service - - - 49,610 Operating Equipment 256-571000Furniture & Fixtures - 1,111 4,558 3,231 256-571200Vehicle Accessories - 3,399 18,335 36,625 256-571300Computer & Peripherals - 4,865 - 8,640 256-571800Other Equipment - - 50,958 22,365 Total Operating Equipment - 9,375 73,851 70,861 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Capitalized Equipment 256-581200Motor Vehicles 172,817 -198,625 187,500 256-581800Equipment over $5,000 - - - 30,000 Total Capitalized Equipment 172,817 -198,625 217,500 TOTAL POLICE 3,229,564 4,445,436 4,171,730 4,317,178 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Do the right thing. Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. The product of this vision is to provide the most well trained and professional fire fighters to protect the lives and property of this great city; to educate the citizens of Schertz, from the youngest to the oldest in living safely; and to enact fire and life safety codes that will protect them and their neighbors. Our primary assignment is to make Schertz the safest city in which to live. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. Respond to 90% of City within 5 minutes. o Pre-fire plan all commercial occupancies in the city twice per year. o Support and maintain a safe, healthy, well trained and high performing work force. Enact a wellness fitness program for all firefighters. o Improve training opportunities and encourage involvement in o specialized operations. Provide high quality first responder service as part of an integrated emergency medical service. Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental o cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. Make contact with 50% of population annually. o Quarterly inspects all restaurants, schools, and nursing homes. o Maintain safe construction and occupancy within the city through o code enforcement. Attract and maintain a qualified and diverse workforce. Encourage diverse applicants through career fairs and public o education. Motivate local students through further developing local Explorer o Post #4083. DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a fully paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART CityManager Assistant CityManager Fire Rescue FIRE RESCUE 2007-082008-092009-10 Fire Chief 111 Assistant Chief/Fire Marshal 111 Deputy Fire Marshal 111 Captain 333 Training/Safety Officer 111 Lieutenant 666 Fire Apparatus Operator 666 Firefighter 121212 Senior Administrative Assistant 011 Administrative Assistant 100 Administrative Assistant II 100 TOTAL POSITIONS 333232 PERFORMANCE INDICATORS 2007-082008-09 2009-10 InputActualEstimateBudget Population Serviced 31,00033,00035,000 Number of Commercial Occupancies525614650 Total staffing 333232 Suppression staffing 272727 Prevention staffing 1.51.5 1.5 Support staffing (command/training/admin) 3.53.5 3.5 Number of fire stations 22 2 Number of full-time engine companies 22 2 2007-082008-092009-10 Workload/OutputActualEstimateBudget Number of incidents1,7281,725 1,745 Unit Responses (# calls for all units responding to all emergencies) 2,5652,480 2,520 Buildings preplan contacts 20950 1,300 Community Contact (citizen contact) 14,00012,000 17,500 Fire Inspections Conducted 216320 550 Plan Reviews Completed 11572 70 Training Hours Provided 6,6092,300 4,500 2007-082008-09 2009-10 EfficiencyActualEstimateBudget Average Response Time (Minutes) 6.016.196.25 % Response Time > 5 Minutes 49.346.244.0 % of Buildings Preplanned <1100100 % Prevention Contacts 455050 Inspections per Inspector 300325350 Training Hours/Employee 206.5371.88120 2007-082008-092009-10 EffectivenessActualEstimateBudget Total Fire Loss ($1,000) $123.75$91.6$80 Property Saved ($1,000)$1,031.14$741.01$750 Fire Loss Ratio (Loss/Saved) .12.12 .11 Civilian Fire Injuries 00 0 FIRE RESCUE PROGRAM JUSTIFICATION AND ANALYSIS The Fire Rescue Budget for FY 2009-10 increased 4.9% from FY 2008-09 Estimates. With the addition of Step-Up pay and adjusted holiday pay, estimated personnel costs should be more inline with actual and should correct the consistent budget overages in this line item. Supplies increased by $6,200 for medical/chemical supplies to replenish inventories deferred from FY 2008-09. Staff support increased as a result of uniforms and mandatory training to maintain professional standards. Uniform costs include ten sets of structural PPE that was differed in the past. The crime/fire prevention budget for FY 2009-10 increased by $10,000 to make necessary upgrades to the safety house and for public education materials. There is an increase for professional services to complete the ISO study. There is also an increase in maintenance services to perform pump testing and upkeep of Station 2; the pump testing is an ISO requirement. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257-511110Regular1,355,141 1,524,103 1,428,750 1,418,657 257-511120Overtime108,252 85,000 92,200 65,120 257-511180LTD 4,778 3,732 4,036 4,596 257-511210Longevity 35,555 23,878 29,344 31,145 257-511220Clothing Allowance 9,672 9,528 9,434 9,397 257-511230Certification Allowance 36,992 20,095 23,382 23,405 257-511240Vehicle Allowance - 1,108 231 - 257-511310FICA - Employer115,921 99,387113,419 117,911 257-511350TMRS - Employer152,667 238,481 224,562 217,127 257-511410Health - Employer146,804 157,559 140,809 146,342 257-511500Workers Compensation 32,301 24,587 19,730 36,743 Total Personnel Services 1,918,581 2,249,552 2,087,917 2,085,831 Supplies 257-521000Operating Supplies 5,200 4,966 3,114 5,200 257-521100Office Supplies 1,600 1,108 1,973 1,600 257-521200Medical/Chemical Supplies 10,000 8,389 7,263 7,500 257-521300Motor Veh. Supplies 1,100 303 515 1,100 257-521600Equip Maint Supplies 2,500 1,961 1,901 2,500 Total Supplies 20,400 16,727 14,766 17,900 Utility Services 257-533100Gas 4,000 2,765 636 3,800 257-533200Electricity 14,000 9,620 16,425 16,000 257-533410Water Utility Service 1,400 1,603 892 2,000 257-533500Vehicle Fuel 18,400 19,863 31,286 26,000 Total Utility Services 37,800 33,851 49,239 47,800 Operations Support 257-534100Advertising 200 200 - 200 257-534200Printing & Binding 600 452 166 400 Total Operations Support 800 652 166 600 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 257-535000Uniforms 66,000 25,048 36,910 48,150 257-535300Memberships 2,100 1,440 935 2,595 257-535400Publications 3,000 1,956 2,645 3,000 257-535500Training/Travel 55,000 16,498 26,846 40,000 257-535510Meeting Expenses 2,500 - 853 1,000 257-535600Professional Certifications 2,000 1,807 1,748 2,000 Total Staff Support 130,600 46,749 69,937 96,745 City Assistance 257-537800Crime/Fire Prevention 18,500 8,503 1,510 12,750 Total City Assistance 18,500 8,503 1,510 12,750 Professional Services 257-541300Other Professional Services 14,000 - - 8,000 Total Professional Services 14,000 - - 8,000 Maintenance Services 257-551400Minor & Other Equip Maint 4,000 3,002 3,008 4,000 257-551800Other Maintenance Agreements 22,000 - 13,214 20,500 257-551900Construction 3,000 131 - 3,000 Total Maintenance Services 29,000 3,133 16,222 27,500 Debt Service 257-555900Debt Service - - - 19,638 Total Debt Service - - - 19,638 Operating Equipment 257-571000Furniture & Fixtures - 1,880 - - 257-571200Vehicle Assessories 5,000 4,274 7,509 4,274 257-571300Computer Equipment 800 - - - 257-571400Communications Equipment 5,000 5,693 19,571 13,450 257-571600Police/Fire/Medical Equip. 37,500 11,781 12,685 18,550 257-571800Other Equipment - 554 - - Total Operating Equipment 48,300 24,182 39,765 36,274 Capitalized Equipment 257-581200Vehicles & Access. over $5,000 - - 35107,928 257-581800Equipment over $5,000 - - - 45,000 Total Capitalized Equipment 45,000 - 35107,928 TOTAL FIRE RESCUE 2,052,413 2,548,952 2,387,450 2,398,038 DEPARTMENT: DEVELOPMENT SERVICES 258 BUILDING INSPECTIONS DIVISION FUND: 101 GENERAL FUND VISION STATEMENT The vision of the Development Services Department is to provide professional plan review and building services to preserve the natural resources and qualities of the City and to provide premier, progressive, and timely service. MISSION STATEMENT The mission of Development Services Department is to improve the safety, quality of life, and environment for the present and future generations. We will accomplish this mission by assisting our customers in understanding and complying with city ordinances, building codes and by maintaining a safe and sustainable community through helpful quality service. GOALS AND OBJECTIVES Provide excellent customer service through communication and guidance. Continuously improve customer service process. Facilitate an efficient and effective application process. Invest in employee knowledge and encourage educational opportunities for staff. DEPARTMENTAL DESCRIPTION Development Services will assist customers seeking permits for projects, such as residential remodeling, decks, demolition, mechanical, plumbing, electrical, signs, new residential construction, commercial construction and garage sales. We will verify that contractors are licensed to provide safe and efficient service to our citizens. We will coordinate and provide inspections to protect, promote and assure safety to our citizens. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Inspections DEVELOPMENT SERVICES 2007-082008-092009-10 Director of Development Services 011 Senior Administrative Assistant 010 Chief Inspector 111 Assistant Chief Inspector 111 Assistant Inspector 111 Permit Technician 222 Administrative Assistant II 100 Sanitarian100 Code Enforcement Officer 100 TOTAL POSITIONS 876 INSPECTIONS PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Building Permits 1,1108001,000 Miscellaneous Permits 1,0409501,000 Garage Sale Permits 555600 600 2007-082008-092009-10 EfficiencyActualEstimateBudget Avg. days to complete residential plan review 141414 Avg. days to complete commercial plan review 303030 2007-082008-092009-10 EffectivenessActualEstimateBudget Phased Inspections 5,0224,5003,330 Re-Inspections 863800850 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will decrease by 10.2% from FY 2008-09 Estimates. Personnel costs decreased in FY 2009-10 from the transfer of the Administrative Assistant II position to Engineering. Staff support increased by $12,600 mainly due to training for Board of Adjustment and for employees to obtain International Code Council certification. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258-511110Regular250,888 256,498 331,761 296,262 258-511120Overtime 1,000 2,378 3,327 1,600 258-511180LTD 808 604 914 944 258-511210Longevity 4,074 6,324 7,606 8,097 258-511230Certification Allowance - - - - 258-511310FICA - Employer 19,934 20,302 21,640 23,283 258-511350TMRS - Employer 40,317 26,962 48,251 44,573 258-511410Health - Employer 29,909 33,923 40,392 32,012 258-511500Workers Compensation 1,548 1,241 964 1,972 Total Personnel Services 342,622 354,088 454,855 408,743 Supplies 258-521000Operating Supplies 2,000 2,745 2,491 2,850 258-521100Office Supplies 2,000 2,814 2,092 1,000 258-521200Medical Supplies 150 - - - 258-521600Equip Maint Supplies 1,100 1,058 246 1,100 Total Supplies 5,250 6,617 4,829 4,950 Utility Services 258-533500Vehicle Fuel 4,000 6,351 9,583 6,000 Total Utility Services 4,000 6,351 9,583 6,000 Operations Support 258-534100Advertising 200 162 - 200 258-534200Printing & Binding 3,000 3,637 2,927 3,000 Total Operations Support 3,200 3,799 2,927 3,200 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 258-535100Uniforms 3,000 3,438 1,906 3,050 258-535300Memberships 500 210 300 500 258-535400Publications 2,000 1,601 2,748 2,220 258-535500Training/Travel 7,500 6,150 5,909 6,500 258-535501Training/Travel BOA - - -2,500 258-535510Meeting Expense 1,000 - 634 1,500 258-535600Professional Certifications 1,500 391 629 1,700 Total Staff Support 18,000 11,790 12,126 15,470 Professional Services 258-541300Other Consult/Prof Service 18,500 6,121 9,278 10,000 Total Professional Services 18,500 6,121 9,278 10,000 Maintenance Services 258-551700Lot Cleaning - 4,919 4,348 - Total Maintenance Services - 4,919 4,348 - Operating Equipment 258-571000Furniture & Fixtures - 1,479 17,619 150 - 258-571200Vehicles & Access. over $5,000 2,996 - - Total Operating Equipment - 1,479 20,615 150 Capital Outlay 258-581200Motor Vehicles - 19,880 29,920 - Total Capital Outlay - 19,880 29,920 - TOTAL INSPECTIONS 403,578 403,038 548,481 448,513 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal?s Office is accountable to our community for the highest quality of public service including court security, emergency management and code enforcement. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT In the interest of integrity and justice the Marshal?s Office will diligently protect and defend the dignity of the Municipal Court by ensuring the safety of the judges, staff and citizens. The Marshal?s office will protect persons and property by enforcing state statutes and providing essential code enforcement. GOALS AND OBJECTIVES To provide effective security for the Judiciary, Court personnel, and visitors to the court. To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. To train deputies to perform their tasks/duties entrusted to them in a safe and effective manner. To ensure the City regularly exercises their response to disasters and encourage emergency planning, the development of operating plans, annexes and procedures for the city. To retain the City?s compliancy to the National Incident Management System, through conducting workshops, disaster drills, and exercises. To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. To promote the integrity of the Marshal?s Office and its personnel. DEPARTMENTAL DESCRIPTION The Marshal?s Office was created October 1, 2008. Through this act, the Marshal?s Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department?s sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal?s Office is comprised of the Warrants, Environmental Services, Code Enforcement Division and Emergency Management Coordinator. The Marshal?s Office is staffed by a City Marshal, two deputies assigned to warrants and court security, one code enforcement officer and one environmental services deputy who also serves as the Sanitarian. The Marshal also services as Emergency Management Coordinator (EMC) and will coordinate the response to large scale emergencies requiring the activation of the City?s Emergency Management System and Emergency Operations Center (EOC). The EMC will also maintain relationships with local, regional, state and federal agencies that deal with emergencies. Implement training to better prepare for disasters will be implemented by the EMC. The Warrants division diligently provides for the safety and security of the Judges and staff, execute warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Environmental Services divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code,and local City Ordinances. ORGANIZATIONAL CHART City Manager Assistant City Manager Marshal Services MARSHAL SERVICES MARSHAL SERVICES 2007-082008-092009-10 Marshal/Emergency Management Coordinator 01 1 Sanitarian01 1 Code Enforcement Officer 01 1 Deputy Marshal Sergeant 01 1 Deputy Marshal Corporal 01 1 TOTAL POSITIONS 05 5 Animal Care Supervisor Commission 01 1 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Warrants Issued 6,1576,1006,150 C.E. Violation Notices Sent 1,0551,1001,200 Citizen Complaints 545600654 Food Establishment Insp. 393400436 Food Handler Applications 660700763 2007-082008-092009-10 EfficiencyActualEstimateBudget Warrants Cleared 3,9414,2004,250 C.E. Issues Resolved w/o notice 223 250 275 Bandit Signs Removed 1,1661,2001,300 EOC Training ? City Personnel 128 43 50 NOTE: In 2007/08 the Marshal Services did not exist. The figures were obtained from departments that housed these functions. PROGRAM JUSTIFICATION AND ANALYSIS The Marshal Service FY 2009-10 Budget is increasing by 3.5% from the FY 2008-09 Estimates. The majority of the increase was due to the City wide increase in health insurance for personnel. Increases are also in supplies and staff support for training. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MARSHAL SERVICE Personnel Services 255,073 259-511110Regular - 1,539250,072 259-511120Overtime 4,000 - 23 4,000 259-511180LTD 830 - 4 811 259-511210Longevity 8,115 - - 7,056 259-511220Clothing Allowance 4,160 - 24 6,240 259-511230Certification Allowance 1,820 - 11 1,930 259-511240Vehicle Allowance - - - - 259-511310FICA - Employer 20,482 - ( 416)20,018 259-511350TMRS - Employer 41,426 - 21038,323 259-511410Health - Employer 24,924 - 122,866 259-511500Workers Compensation - 6,503 5,581 - Total Personnel Services 366,411 - 1,396357,819 Supplies 259-521000Operating Supplies 800 - - - 259-521100Office Supplies 2,000 - - 2,000 259-521200Medical/Chem Supplies 100 - - 100 259-521300Motor Vehicle Supplies 100 - - 600 259-521600Equip Maint Supplies - 1,000 1,000 - Total Supplies 4,000 - - 3,700 Utility Services 259-533500Vehicle Fuel 6,000 - - 10,000 Total Utility Services 6,000 - - 10,000 Operations Support 259-534200Printing & Binding 4,000 - - 4,000 Total Operations Support 4,000 - - 4,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 259-535100Uniforms 1,000 - - 2,000 259-535300Memberships 750 - - 750 259-535400Publications 800 - - 1,000 259-535500Training/Travel 6,500 - - 10,000 259-535510Meeting Expenses 500 - - - 259-535600Professional Certifications - - - 1,000 Total Staff Support 9,550 - - 14,750 Court Support 259-536400Collection Expense - - - 259-536500Court/Jury Cost - - - - Total Court Support - - - - Professional Services 259-541300Other Consul/Prof Service - - - 700 Total Professional Services - - - 700 Maintenance Services 259-551700Abatement/Lot Cleaning 5,000 - - 5,000 2,400 259-551800Other Maintenance Agreements - 3,600 - Total Maintenance Services 7,400 - - 8,600 Operating Equipment 259-571000Furniture & Fixtures 1,000 - - 3,000 259-571200Vehicle Accessories - - - - 259-571400Communication Equipment - - - 15,016 259-571800Operating Equipment 500 - - 3,585 Total Operating Equipment 1,500 - - 21,601 Capital Overlay 259-581200Vehicles - - - - Total Capital Overlay - - - - TOTAL MARSHAL 398,861 - 1,396421,170 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 359 STREETS - PUBLIC WORKS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe and efficient streets. MISSION STATEMENT The purpose of the Street program is to move vehicles and pedestrians throughout the city, sweeping city streets and upkeep of street signs, roadways, curbs, sidewalks, and traffic control devices. GOALS AND OBJECTIVES Apply preventative maintenance strategies in order to extend useful life of streets and reduce unscheduled maintenance. Provide traffic control maintenance, including insuring proper operation of city owned streetlights, traffic signals, and crosswalk signals. Sign maintenance program. Provide traffic counts and speed information on specific streets as requested. DEPARTMENTAL DESCRIPTION Provide Street Maintenance and Repair. Traffic Control device maintenance. Conduct street sweeping and sidewalk repair. Repair and replace signs as needed. Chipping service as requested. Assist other city departments as needed. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Streets STREETS2007-082008-092009-010 Street Supervisor 111 Foreman111 Street Worker II 223 Street Worker II/Sweeper Operator111 Street Sweeper Operator 111 Street Worker I 776 TOTAL POSITIONS 131313 PUBLIC WORKS STREETS PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Curb Miles Swept 7,4507,5507,600 Number of Street Signs 9009501,000 No. of signs shop producedNA230300 Quantity of asphalt purchased (tons) 1,5001,7002,000 Special Projects 2372,9003,300 2007-082008-092009-10 EfficiencyActualEstimateBudget Daily cost to operate street sweepers (operators and fuel) $426$450$460 Cost per ton of asphalt $48$55 $60 Approved daily budget expenditures for operation$2,266$2,791 $3,358 2007-08 2008-092009-10 EffectivenessActualEstimateBudget Hours spent on street sanitation9501,650 1,800 Hours spent on roadway maintenance2,8004,500 4,700 Hours spent on traffic control device maintenance and repair 2,8454,050 4,300 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget decreased by 5.7% from the FY 2008-09 Estimates. There is an increase of $50,000 for street maintenance materials. The increase was offset by decreases in operating equipment and capital outlay. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359-511110Regular297,625 390,543 3 27,960 382,889 359-511120Overtime 5,000 3,313 4 ,628 5,000 359-511180LTD 1,249 791 9 29 1,220 359-511210Longevity 12,241 7,824 9 ,845 10,578 359-511230Certification Allowance 300 900 4 64 500 359-511310FICA - Employer 30,836 23,559 2 1,004 30,122 359-511350TMRS - Employer 62,367 32,140 4 8,346 57,666 359-511410Health - Employer 62,848 50,556 5 2,635 59,452 359-511500Workers Compensation 29,378 23,763 17,031 33,323 Total Personnel Services 440,471 594,762 4 82,842 580,750 Supplies 359-521000Operating Supplies 3,000 2,366 3 ,844 3,000 359-521100Office Supplies 250 139 1 70 298 359-521200Medical/Chemical Supplies 1,500 84 1 ,407 1,402 359-521300Motor Vehicle Supplies 1,500 626 1,070 1,750 Total Supplies 6,250 3,215 6 ,491 6,450 Utility Services 359-533200Electricity Utility Service 65,000 50,810 6 4,437 57,000 359-533410Water Utility Service 900 435 2 ,120 900 359-533500Vehicle Fuel 30,000 32,193 54,477 36,000 Total Utility Services 93,900 95,900 83,438121,034 Operations Support 359-534300Copy Services 1,380 1,031 - 265 Total Operations Support 1,380 1,031 - 265 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 359-535100Uniforms 7,000 4,096 5 ,294 6,115 359-535200Annual Awards 200 - - 200 359-535300Memberships 180 35 - 180 359-535500Training/Travel 1,000 990 1 ,271 700 359-535510Meeting Expense 585 - - 300 359-535600Professional Certifications 300 - - 50 Total Staff Support 9,265 5,121 6 ,565 7,545 Maintenance Services 359-551100Building Maintenance 3,900 - - 3,957 1,500 359-551400Minor & Other Equip. Maintenance 94 9 01 1,500 359-551600Street Maintenance 250,000 122,342 121,258 200,000 Total Maintenance Services 122,436 255,400 1 22,159 205,457 Debt Service 359-555900Debt Service - - - 54,289 Total Debt Service - - - 54,289 Rental-RO W 359-561100Rental Equipment 200 214 1 ,000 200 359-561200Lease/Purchase Payments - - - - Total Rental-ROW 200 214 1 ,000 200 Operating Equipment 359-581800Other Equipment - - 5,215 10,526 Total Operating Equipment - - 5 ,215 10,526 Capital Outlay 359-581200Vehicles & Access. over $5,000 - - - 28,000 359-581800Equpment over $5,000 - - 33,460 31,317 Total Capital Outlay - - 3 3,460 59,317 TOTAL STREETS 655,926 963,157 7 78,7661,018,699 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well-being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the Parks and Open Space Master Plan recommendations and priorities. Implement the approved budgeted Capital Improvement Program for park projects. Maintain high quality parks, recreation, and leisure service programs. Develop trails, greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. DEPARTMENTAL DESCRIPTION The maintenance of 389.5 acres of parks, to include the maintenance of municipal facilities, creek ways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional parkland. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation & Community Services PARKS, RECREATION & COMMUNITY SERVICES 2007-082008-09 2009-10 Director of Parks, Recreation & Community Services 01 1 Administrative Assistant 11 1 Parks Manager 01 1 Park Worker II 11 0 Park Worker I 44 4 Parks & Recreation Director 10 0 Park Foreman 10 1 TOTAL POSITIONS 88 8 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputsActualEstimateBudget Acres of Park Maintenance 172.5347.5* 389.5* Cost per Resident for Park Maintenance $13.89$13.30$15.04 In-House Staff Renovation Hours 359550450 2007-082008-092009-10 EfficiencyActualEstimateBudget Acres of Contractual Mowing 15.3720.3757.62 Acres of Athletic Association26.1837.579.92 Hours of Community restitution/Volunteer Service2,8853,5508,500 Hours of Athletic Association Service 5,0005,00010,000 2007-082008-092009-10 EffectivenessActualEstimateBudget Cost Benefit for Athletic Association Field Maintenance$52,400$102,200$110,000 Cost Benefit for Community Restitution/Volunteer Hours $31,620$38,908 $50,000 Percentage of Parks in good Condition 98%98% 98% *New Schertz Soccer Complex and New County Crescent Bend Nature Park PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget decreased by 17.8% from FY 2008-09 Estimates. Personnel costs increased due to the transfer of the Administrative Assistant from Civic Center and regrading a Park Worker II position to Foreman for Crescent Bend Park. Utility and maintenance services increased for the maintenance of the soccer fields, Schertz Parkway, walking trail behind City Hall, new Library, Visitor?s Center, and Crescent Bend Park. Capital outlay for FY 2009-10 will decrease offsetting the increases for the additional facilities. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PARKS, RECREATION, & COMMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460-511110Regular319,492 297,048 222,257 241,870 460-511120Overtime 9,500 4,891 7,365 8,000 460-511180LTD 943 839 621 752 460-511210Longevity 6,192 8,688 4,240 2,778 460-511230Certification Allowance 3,600 - 1,159 600 460-511240Vehicle Allowance 3,000 3,404 3,503 3,000 460-511310FICA - Employer 23,473 25,938 15,281 18,761 460-511350TMRS - Employer 47,074 34,153 31,958 35,917 460-511410Health - Employer 38,575 39,665 33,073 32,012 7,141 460-511500Workers Compensation 4,177 7,313 5,050 Total Personnel Services 442,120 436,546 323,634 351,003 Supplies 460-521000Operating Supplies 25,000 12,980 23,178 15,000 460-521100Office Supplies 950 887 1,063 950 460-521200Medical/Chemical Supplies 505 468 7,335 505 460-521400Plumbing Supplies 4,000 140 430 2,500 Total Supplies 30,455 14,475 32,006 18,955 City Support Services 460-532800Special Events 1,500 - 289 1,500 Total City Support Services 1,500 - 289 1,500 Utility Services 460-533200Electric Utility Service 57,500 53,616 32,813 47,500 460-533410Water Utility Service 34,500 21,018 35,870 24,500 460-533500Vehicle Fuel 10,500 8,595 14,792 10,500 Total Utility Services 102,500 83,229 83,475 82,500 Operations Support 460-534100Advertising 200 50 - - 500 460-534200Printing & Binding 152 500 328 Total Operations Support 700 378 152 500 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 460-535100Uniforms 2,900 1,988 2,957 2,900 460-535300Memberships 1,000 245 524 750 460-535500Training/Travel 3,250 3,666 5,792 3,250 460-535510Meeting Expenses 515 - 782 515 Total Staff Support 7,665 5,899 10,055 7,415 Professional Services 460-541300Other Prof. Services 40,000 - 79,727 40,000 Total Professional Services 40,000 - 79,727 40,000 Maintenance Services 460-551100Building Maintenance 7,000 3,379 2,701 4,000 5,000 460-551400Minor & Other Equip Maintenance 4,434 4,336 5,000 460-551500Water & Sewer Maintenance 500 - 137 500 460-551600Street Maint. Material 5,500 5,052 667 5,500 47,500 460-551702Schertz Parkway Maintenance 34,116 29,809 41,500 460-551710Landscaping 2,500 - 12,250 2,500 Total Maintenance Services 68,000 46,981 49,900 59,000 Rental-ROW 460-561200Lease/Purchase Payments 1,500 95 726 - Total Rental-ROW 95 726 -1,500 Operating Equipment 460-571300Computer & Periphe. < $5,000 - 2,836 70 - 460-571700Improvements under $5,000 - - 12,465 - 460-571800Operating Equipment - 2,010 7,350 4,295 Total Operating Equipment - 4,846 19,885 4,295 Capital Outlay 460-581200Motor Vehicles - 14,291 22,635 - 460-581700Improvements300,000 - - 46,500 460-581800Equipment - 15,899 - - 460-581900Improvements-City Signs - - 17,999 - Total Capital Outlay 300,000 - 30,190 87,134 TOTAL PARKS 628,213 688,866 686,983 865,168 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid May through August a well-managed and safe environment for aquatic recreation for the citizens of the City of Schertz as well as a system of instruction in aquatic safety, recreational swimming and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable and attractive pool facilities, with safe and diverse aquatic recreational programs which enhance the health and well-being of the residents of Schertz, and promote the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of an expanding community. Implement the Parks and Open Space Master Plan recommendations that identified indoor pools as a priority as approved by the City Council. Maintain high quality of pool maintenance and excellent aquatic recreation and leisure service programs. Develop and identify Capital Improvement funding for a future indoor pool. DEPARTMENTAL DESCRIPTION The management and maintenance of two outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. POOL ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation, and Community Services Pools PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputsActualEstimateBudget Revenue per year $26,706$27,000$27,500 Days open per year 585959 In-House Pool Renovation Hours 130125140 Daily Admission Northcliffe Pool $4,002$4.500$4,700 Daily Attendees Northcliffe Pool 556164 Daily Admission Schertz Pool $15,618$16,250$16,700 Daily Attendees Schertz Pool 215220226 Season Pool Pass Sales $7,012$7,000$7,000 2007-082008-092009-10 EfficiencyActualEstimateBudget Cost per resident Pool Maintenance$6.65$7.00 $7.43 2007-08 2008-092009-10 EffectivenessActualEstimateBudget Cost Benefit Contractual Management $6.39$5.88$6.08 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will decrease by 0.8% of FY 2008-09 Estimates due to slightly higher expenses than expected in FY 2008-09. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PARKS & RECREATION EXPENDITURES POOLS Personnel Services 463-511110Regular - 88,116 1,095 - 463-511120Overtime - - - - 463-511310FICA - Employer - 6,668 84 - 463-511350TMRS - Employer - - - - 463-511500Workers Compensation - 2,981 2,091 - Total Personnel Services - 97,765 3,270 - Supplies 463-521000Operating Supplies 4,500 1,538 8,194 4,500 463-521100Office Supplies - 247 - - 463-521200Medical/Chemical Supplies 10,000 10,861 3,493 10,000 463-521600Equip Maint Supplies - 1,260 9 - Total Supplies 14,500 13,906 11,696 14,500 Utility Services 463-533200Electric Utility Service 17,500 14,396 20,643 17,500 463-533410Water Utility Service 5,500 4,933 4,823 5,500 Total Utility Services 23,000 19,329 25,466 23,000 Staff Support 463-535100Uniforms - 480 - - 463-535500Training/Travel 925 3,016 - 925 463-535510Meeting Expenses - - - - Total Staff Support 925 3,496 - 925 Maintenance Services 463-551100Building Maintenance 500 1,337 - 500 2,500 463-551400Minor & Other Equip Maintenance 2,429 4,470 2,500 463-551700Contract Maintenance 188,878 - 179,878 188,878 Total Maintenance Services 191,878 3,766 184,348 191,878 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Rental-RO W 463-561200Lease/Purchase Payments 500 712 553 500 Total Rental-ROW 500 712 553 500 Capital Outlay 463-581800Equipment over $5,000 - - - - Total Capital Outlay - - - - TOTAL POOLS 138,974 230,803 225,333 230,803 DEPARTMENT: 464 CIVIC CENTER FUND: 101 GENERAL FUND VISION STATEMENT To offer a superior facility for meetings and events in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center is a facility within the Public Affairs Department which provides quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community and the region. The provision of rental space generates income to help offset the cost of operating the facility. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES Maintain a quality Civic Center, to serve our customers well: Repaint interior of facility for more aesthetic appeal o Replace carpet in Ballroom o Administrative assistant to handle in-bound customer service and o contract details. Administrative assistant will be shared with Facility Maintenance o Department to act as liaison between departments to ensure that that both departments coincide with logistics of each event; in-turn adding to customer satisfaction. Continue to perform inspection of facility and schedule necessary o repairs in a timely manner. To market the Civic Center to help off-set operation of the facility and to generate enough income to obtain a 60% recovery rate: Branding campaign: Affordable Luxury o Having necessary personal will allow more marketing opportunities o to generate new business. Targeted marketing packets for potential customers: To increase o weekday business and maintain weekend business. Advertising: o San Antonio Wedding magazine and website Herald/ San Antonio Express Advertising North-Side Magazine Advertising San Antonio Medical Journal Join Chambers in surround areas. o Attend various expositions to further promote the Civic Center. o Co-sponsor annual Wedding Parade. o Make direct contact with potential customers through direct mail o pieces and promotional material. Implement ancillary services to generate more income for Civic Center: 15% increase Linens Caterers DJ service Utilize the Civic Center as a catalyst to bring the art community to Schertz: Hosting more art exhibits, combined artist display. o Local art from the high schools displayed in Civic Center. o Host student art show for kick-off to art appreciation month. o DEPARTMENTAL DESCRIPTION Perform facility tours for potential customers. o Provide information on facilities for in-bound interested leads. o Collection of payments rendered to the City for each event. o Assessment of refunds for each event. o Ensure contracts are properly signed to reduce liability to the City. o Manage upcoming events in facilities: work closely with customers on o logistics of facility and needs. Constant communication with vendors to ensure proper items and o services are being reserved for each event and collection of payments from vendors. Work closely with Facilities Maintenance regarding revenue generating o and City sponsored events to ensure logistics of each event are executed properly for the customer?s satisfaction. Target marketing material to potential customers. o Direct marketing to specific groups and leads for rentals. o Participate in vendor and public expositions for promotion of the Civic o Center. Host various events for City representation and marketing purposes. o ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Director Civic Center COMMUNITY SERVICES2007-082008-09 2009-10 Civic Center/Account Manager 11 1 TOTAL POSITIONS 11 1 PERFORMANCE INDICATORS 2007-082008-092009-10 Workload/OutputActualEstimateBudget Number of events 419480552 Hours rented 2,6052,9963,446 2007-082008-092009-10 EfficiencyActualEstimateBudget Revenue$80,373$123,684$160,000 Complimentary use value$44,914$38,213$40,000 2007-082008-092009-10 EffectivenessActualEstimateBudget Percentage of available rental days 78%83% 88% booked COMMUNITY/CIVIC CENTERS PROGRAM JUSTIFICATION AND ANALYSIS The Community & Civic Centers FY 2009-10 Budget decreased by 13.3% from the FY 2008-09 Estimates. The Administrative Assistant position was moved to Parks, decreasing personnel costs for FY 2009-10. Utilities services will increase. Operation support will also increase for advertising and related printing for marketing brochures and the direct mail program. Furniture and fixtures will increase for replacing the microwaves and the carpeting in the Ballroom and matting for artwork. There is also an increase for replacing microphones and upgrading electronic equipment. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND CULTURAL EXPENDITURES COMMUNITY/CIVIC CENTER Personnel Services 464-511110Regular 88,910 49,819 -152,493 464-511120Overtime 1,500 - 832 1,500 464-511180LTD 156 - 421 285 464-511210Longevity 380 - 6,727 2,873 464-511240Vehicle Allowance 4,000 - 2,769 3,000 464-511310FICA - Employer 3,840 - 11,443 7,021 464-511350TMRS-Employer 7,767 - 22,267 13,442 464-511410Health-Employer 4,985 - 13,579 9,146 464-511500Workers Compensation 139 - 254 288 Total Personnel Services 126,465 72,586 -210,785 Supplies 464-521000Operating Supplies 5,123 - 1,692 5,000 464-521100Office Supplies 750 - 333 1,500 464-521200Medical/Chemical Supplies 500 - 273 500 464-521400Plumbing Supplies - - - - 464-521600Equipment Maint Supplies - - - - Total Supplies 6,373 - 2,298 7,000 Utility Services 464-533200Electric Utility Service 41,400 - 30,746 36,000 464-533410Water Utility Service 5,750 - 1,427 5,000 Total Utility Services 47,150 - 32,173 41,000 Operations Support 464-534100Advertising 12,132 - 3,050 5,000 464-534200Printing & Binding 3,150 - 994 2,000 Total Operations Support 15,282 - 4,044 7,000 Staff Support 464-535100Uniforms 300 - 293 300 464-535300Memberships 200 - 100 200 464-535500Training/Travel 1,685 - 1,763 1,685 464-535510Meeting Expenses 1,500 - 130 250 Total Staff Support 3,685 - 2,286 2,435 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Rental-RO W 464-561200Lease/Purchase Payments - - - 200 Total Rental-ROW - - - 200 Operating Equipment 464-571000Furniture & Fixtures 23,198 - 658 11,635 464-571400Communication Equipment - 290 -4,672 464-571401udio/Visual Equipment - A - - 15,515 Total Operating Equipment 27,870 - 948 27,150 TOTAL COMMUNITY/CIVIC CENTER 172,946 -252,534 211,250 DEPARTMENT: 465 SENIOR CENTER FUND: 101 GENERAL FUND VISION STATEMENT To age gracefully. MISSION STATEMENT It is the purpose of the Schertz Senior Citizen Center to provide services and opportunities to be of service that promote wellness, independence, and self worth to the senior citizen population of the Schertz community and promote an overall positive image of aging to the population in general. The center?s programs will consist of a variety of services and activities in areas such as education, creative arts, recreation, nutrition and health. GOALS AND OBJECTIVES Modify and renovate the kitchen area in order to provide a kitchen facility which will accommodate the needs of a program consisting of meal preparation for up to 300 meals per day for 5 days a week. Enlarge and renovate the rest room facilities to comply with all American Disabilities Act requirements. Renovate the main part of the facility at 608 Schertz Parkway to accommodate the social activities that are currently provided at the Schertz Community Central by the Senior Hot Meals program. Write a plan of operation for the facility, to be implemented upon completion of the renovations. PROGRAM JUSTIFICATION AND ANALYSIS This is a new department that will be implemented in FY 2009-10. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND MISCELLANEOUS EXPENDITURES SENIOR CENTER Supplies 465-521000Operating Supplies 500 - - - 500 465-521100Office Supplies - - - Total Supplies - - -1,000 Utility Services 465-533200Electric Utility Service - - -14,400 465-533410Water Utility Service 1,800 - - - Total Utility Services - - -16,200 City Assistance 465-551800Other Maintenance Agreements 7,500 - - - Total City Assistance - - -7,500 Maintenance Services 465-551800Other Maintenance Agreements 1,320 - - - Total Maintenance Services - - -1,320 TOTAL SENIOR CENTER - - -26,020 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life-long learning pursuits. GOALS AND OBJECTIVES Create Young Readers: Emergent Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. Connect to the Online World: Public Internet Access Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. DEPARTMENTAL DESCRIPTION Reviews, acquires, catalogs, and processes a wide variety of library materials in print and audiovisual formats for users of all ages; Circulates, tracks, repairs, and stores library materials; Provides internet access to the public; Answers informational and reference questions; Provides Inter-Library Loan service (ILL); Provides access to many services and products to the public such as tax forms, Free Application for Federal Student Aid (FAFSA) booklets and forms, online tutoring services, a large number of electronic informational and research databases, and online book clubs; Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; and Actively participates in the Alamo Area Library System (AALS), one of ten regional public library systems in Texas. AALS encompasses a twenty-one county area and has forty-five member libraries. The library?s primary service area includes the City of Schertz, the City of Selma and Guadalupe County. ORGANIZATION CHART City Manager Assistant City Manager Library LIBRARY2007-082008-09 2009-10 Director01 1 Manager11 1 Youth Services Librarian 01 1 Library Technician 00 4 Library Circulation Clerk 05 1 Part-time Clerk Circulations (20 hours) 02 6 Children?s Program Clerk (20 hours) 01 1 Part-time Clerk Circulations (10 hours) 02 2 Part-time Clerk Processing (20 hours) 01 1 Part-time Clerk Shelving (20 hours) 01 1 Children?s Librarian 10 0 Clerk50 0 Part-time Library Page 00 2 Part-time Clerk 70 0 TOTAL POSITIONS 141521 PERFORMANCE INDICATORS 2007-082008-09 2009-10 InputActualEstimateBudget Service population*57,61861,373 61,373 Total Staffing FTE 1011 11 Circulation Staffing FTE 6.56.5 6.5 Total Operating Budget**$483,214$619,179 $702,651 Total Materials Collection 60,65065,000 70,000 Registered Borrowers 23,32725,500 31,000 Materials Budget $61,049$55,000 $65,000 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Circulation per Capita4.844.56 5.93 Library Visits per Capita 3.042.93 3.83 Program Attendance per Capita 0.130.13 0.16 Collection Turnover Rate 4.604.31 5.20 Total Circulation 278,826280,000 364,000 Total Library Visits 175,435180,000 235,000 Total Program Attendance 7,4448,000 10,000 2007-082008-09 2009-10 EfficiencyActualEstimateBudget Cost per Person Served$ 8.39$10.09 $11.45 Cost per Circulation $ 1.73$ 2.21 $ 1.93 Circulation per Circulation FTE 42,89643,077 56,000 2007-082008-09 2009-10 EffectivenessActualEstimateBudget Percentage of Service Population With Library Cards40%42% 51% Materials Expenditures per Capita$1.06$0.90$1.05 Materials Expenditures as a Percentage of Operating Budget (Striving for 20%) 13%9%9% Items per Capita (Striving for 3 items per Capita)1.051.061.14 *Service population determined by Texas State Library **Does not include capital items LIBRARY PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 18.1% from the FY 2008-09 Estimates. Additional personnel include six part-time positions and reclassifying four Library Circulation Clerks to Library Technicians. With the opening of the new library, utility costs will increase along with the addition of new personnel and equipment. The library materials budget will increase over the FY 2008-09 Estimates to replenish materials for the new library. The maintenance services expense will increase due to Polaris and RFID licensing, copier services, security agreements, and fire alarm monitoring. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665-511110Regular262,145 457,908 293,307 376,390 665-511120Overtime 1,000 1,348 839 1,000 665-511180LTD 1,061 528 641 983 665-511210Longevity 10,583 9,212 3,549 9,020 665-511240Vehicle Allowance 3,000 - 254 3,000 665-511310FICA - Employer 35,840 20,644 17,264 29,484 665-511350TMRS-Employer 69,207 23,444 41,121 56,443 665-511410Health-Employer 39,878 27,937 31,728 36,586 665-511500Workers Compensation 1,274 539 472 1,191 Total Personnel Services 345,797 619,751 389,175 514,097 Supplies 665-521000Operating Supplies 11,500 4,888 6,089 12,000 665-521100Office Supplies 3,500 779 1,996 4,000 Total Supplies 15,000 5,667 8,085 16,000 Utility Services 665-533100Gas Utility Service 2,100 - - - 665-533200Electric Utility Service 30,000 10,035 13,217 26,000 665-533410Water Utility Service 2,400 1,879 2,379 3,450 Total Utility Services 34,500 11,914 15,596 29,450 Operations Support 665-534200Printing & Binding 2,500 1,434 1,036 3,000 Total Operations Support 2,500 1,434 1,036 3,000 Staff Support 665-535100Uniforms (29) 500 439 500 665-535200Annual Awards 300 294 214 300 665-535300Memberships 765 449 552 525 665-535500Training/Travel 2,100 1,636 797 1,500 665-535510Meeting Expenses 360 - 111 200 Total Staff Support 4,025 2,818 1,645 3,025 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Professional Services 665-541300Other Consl/Prof Srvcs - - - 22,000 Total Professional Services - - - 22,000 Maintenance Services - 665-551300Computer Maintenance 5,500 - - 665-551800Other Maint Agreement 41,148 1,958 873 7,800 Total Maintenance Services 41,148 7,458 873 7,800 Operating Equipment 665-571110Telephones - - - 5,000 665-571300Computer/Peripherals 20,002 3,410 - 1,500 665-571400Library Materials 65,000 61,270 58,939 75,000 665-571800Equipment - - - 1,500 Total Operating Equipment 85,002 64,680 58,939 83,000 Capital Outlay 665-581300Computer Equipment - 59,273 -21,200 665-581400Library Materials - - - 55,000 Total Capital Outlay 21,200 - 59,273 55,000 TOTAL LIBRARY 439,768 823,126 534,622 733,372 DEPARTMENT: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Promote Health, Safety and Welfare by providing quality service while dedicating ourselves to improving the coexistence of animals and humans. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies and other zoonotic diseases from the community?s animal population. Provide services, care, registration, animal control, and public safety for our community. Provide resources and assistance to capture and relocate wildlife. Serve as a disaster relief center for pets during natural disasters in our region. Provide an enriched adoption facility that is both educational and customer oriented while maintaining comfort and care for all pets during their stay. GOALS AND OBJECTIVES Control and prevent rabies and other zoonotic diseases. . Hire, train and retain competent and caring employees Increase Micro-Chip & Spay/Neuter Services. Increase animal placements of adoptable pets and provide care for homeless animals. Provide Community Outreach & Education Programs. . DEPARTMENTAL DESCRIPTION Animal Services Officers respond to calls for service within an area of approximately 30 square miles, with a population of over 35,000, in three counties. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. Organizational Chart City Manager Assistant City Manager Parks, Recreation, & Community Services Animal Services ANIMAL SERVICES 2007-082008-092009-10 Manager11 1 Officer24 5 Shelter Operator 31 0 TOTAL POSITIONS 66 6 ANIMAL SERVICES PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Animals brought in by ACO?s 9141,0901,200 Animals brought in by public 765640750 Calls for service per year 8681,2501,350 Animals saved via adoption, redemption, transfer1,2681,2401,270 2007-082008-092009-10 EfficiencyActualEstimateBudget Expenses per each adopted animal $233$233$233 Staff-Support- Memberships/Training/Certification$450$500$800 2007-082008-092009-10 EffectivenessActualEstimateBudget Animals spay/neutered per new mandatory spay/neuter at large ordinance Initiated280 300 Animals licensed 996230 250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 6.2% over FY 2008-09 Estimates. The increase is a result of training for the Animal Services Officers. There is also an increase in microchip service costs of $5,000 to replenish inventory. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762-511110Regular142,465 199,894 151,975 174,423 762-511120Overtime 6,500 4,758 6,430 6,500 762-511180LTD 642 396 444 557 762-511210Longevity 2,943 1,560 1,740 1,630 762-511220Clothing Allowance 4,368 3,198 3,886 4,368 762-511230Certification Allowance 2,600 500 2,060 1,950 762-511310FICA - Employer 16,050 12,165 10,483 13,951 762-511350TMRS-Employer 32,060 15,549 22,104 26,708 762-511410Health-Employer 29,909 23,264 23,112 27,439 762-511500Workers Compensation 4,302 2,146 1,903 3,881 Total Personnel Services 206,001 299,268 224,137 261,407 Supplies 762-521000Operating Supplies 13,000 4,796 7,804 13,000 762-521100Office Supplies 1,200 1,266 592 1,200 762-521200Medical/Chemical Supplies 10,500 8,279 10,376 10,500 762-521300Motor Veh. Supplies 300 - 300 300 Total Supplies 25,000 14,341 19,072 25,000 Utility Services 762-533200Electric Utility Service 2,000 1,681 1,674 3,500 762-533410Water Utility Service 2,500 2,466 2,575 3,000 762-533500Vehicle Fuel 3,500 4,022 3,238 5,000 Total Utility Services 8,000 8,169 7,487 11,500 Operations Support 762-534100Advertising 100 - - 100 762-534200Printing & Binding 800 606 767 800 Total Operations Support 900 606 767 900 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 762-535300Memberships 600 390 - 600 762-535500Training/Travel 7,200 1,534 1,474 2,700 762-535510Meeting Expenses 250 - 67 250 762-535600 Professional Certification - - - - Total Staff Support 8,050 1,924 1,541 3,550 City Assistance 762-537100Medical Services 13,000 10,371 12,634 13,000 Total City Assistance 13,000 10,371 12,634 13,000 Professional Services 762-541300Other Consult/Prof Service - - - - 762-541310Contractual Srvc-Blue Bonnet 3,500 833 2,086 3,500 762-541700Microchip Service 5,000 4,950 4,850 5,000 762-541702Spay & Neuter 13,000 11,658 20,157 13,000 Total Professional Services 21,500 17,441 27,093 21,500 Maintenance Services 762-551100Building Maintenance 500 - 891 500 2,000 762-551400Minor & Other Equip Maintenance 275 1,337 2,000 762-551800Other Maintenance Agreements 1,600 - - 2,100 Total Maintenance Services 4,100 275 2,228 4,600 Operating Equipment 762-571000Furniture & Fixtures - 7 2,900 3,515 762-571300Computer & Periphe. < $5,000 - - 1,565 - 762-571500Operating Equipment 7,500 4,658 7,232 12,553 762-571700Improvements - 40 - - Total Operating Equipment 7,500 4,705 11,697 16,068 Capital Outlay 762-581200Vehicles - 31,020 - - 762-581700Improvements - - 12,276 - 762-581800Equipment - - 5,856 13,476 Total Capital Outlay - 31,020 18,132 13,476 TOTAL ANIMAL SERVICES 294,853 387,318 324,788 371,001 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City?s growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full-scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer?s dollar. GOALS AND OBJECTIVES Design, implement, and maintain efficient IT infrastructure. Perform effective lifecycle management. Provide strategic counsel to leadership. DEPARTMENTAL DESCRIPTION Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. ORGANIZATIONAL CHART Mayor & City Council City Manager Assistant City Manager Information Technology (IT) INFORMATION TECHNOLOGY 2007-082008-09 2009-10 Manager011 Senior Systems Engineer 011 Customer Service Coordinator01 1 Systems Engineer II 000 Systems Engineer I 100 Coordinator100 Technician 100 TOTAL POSITIONS 333 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualActualBudget Work Orders per monthN/A172200 Man-hours per month spent on work ordersN/A224.5260 Computers/Users/Devices managed N/A1371 1536 -ComputersN/A340385 -ServersN/A2415 -Cameras (Security) N/A8 42 -PrintersN/A2030 -CopiersN/A1518 -Network devices (switches, wireless application protocols, etc.) N/A1725 -Communications Equipment (phones, fax machines, aircards, etc.) N/A656696 -Active Users N/A291325 INFORMATION TECHNOLOGY 2007-082008-09 2009-10 EfficiencyActualActualBudget Network Downtime Rate (Unplanned) N/A0% 1% Maintenance requests resolved in 2 workdays N/A95%95% Response time for public safety vehicle IT issues N/A24 hours 24 hours Public safety communications uptime rate N/A100%99% Average hours per work orderN/A1.30 1.3 Number of devices: staff (Industry Std 60:1) N/A360:1403:1 2007-082008-092009-10 EffectivenessActualActualBudget Number of days any city department operationally down due to planned IT maintenance issues ANNUALLY N/A2 10 Number emails Processed monthly (Approx) N/A35,000 39,200 Number spam messages filtered monthly (Approx)N/A19,300 21,800 Prevention of virus attack attempts N/A100% 100% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increased by 45.1% over the FY 2008-09 Estimates. The majority of the increase is related to implementation of the Computer Aided Dispatch (CAD) system. There is an increase in support services related to software maintenance and computer fees and licenses for Alamo Regional Public Safety System (ARPSS) annual support for the regional CAD system, and software upgrades. Operating equipment also increased to support the CAD system, replacement of workstations, and server upgrades for disaster recovery and VMware migration. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853-511110Regular115,982 50,270152,392 161,542 853-511180LTD 503 293 140 474 853-511210Longevity 820 1,410 210 500 853-511240Vehicle Allowance 3,000 - - 3,000 853-511310FICA - Employer 12,421 9,355 2,979 11,696 853-511350TMRS - Employer 25,121 12,508 7,131 22,391 853-511410Health - Employer 14,954 10,560 5,716 13,720 853-511500Workers Compensation 449 286 77 480 Total Personnel Services 66,523150,394 204,653 218,810 Supplies 853-521100Office Supplies 450 19 218 150 853-521600Equip Maint Supplies 1,000 5,152 1,096 1,000 Total Supplies 1,450 5,171 1,314 1,150 City Support Services 853-532300Computer Consulting248,363 33,407 2,500 82,813 853-532350Software Maintenance 261,268 - -156,917 853-532400Computer Fees & Licenses 118,679 214,163 209,040 9,380 Total City Support Services 296,976 382,447 457,403 199,704 Utility Services 853-533300Telephone/Lane Lines135,314143,132 45,645 120,608 853-533310Telephone/Cell Phones 54,000 - 21,892 1,200 853-533320Telephone/Air Cards - 10,852 -29,100 853-533330Telephone/Internet - 4,102 -10,812 853-533350Pager Service - - 1,430 - 853-533500Vehicle Fuel 500 180 18 750 Total Utility Services 135,494 140,057 158,902 145,082 perationsupport OS 853-534200Printing & Binding4,317651-- Total perationsupport - OS 4,317 651 - C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 853-535100Uniforms 250 161 225 500 853-535300Memberships 150 90 225 500 853-535400Publications 50 - - 50 853-535500Training/Travel 9,900 3,518 6,853 35,650 Total Staff Support 10,350 3,769 7,303 36,700 Professional Services 853-541800IT Svcs-Web Design/Maint 1,000 19,550 7,700 - Total Professional Services 19,550 7,700 -1,000 Maintenance Services 853-551300Computer Maintenance 23,800 13,668 6,931 25,386 2,000 853-551800Other Maintenance Agreement 16,417 1,770 1,530 Total Maintenance Services 25,800 15,198 23,348 27,156 Operating Equipment 853-571000Furniture & Fixtures - - 2,799 9,940 853-571300Computer & Peripherals219,632 65,500 99,159 69,036 853-571401Communication Equipment 9,422 94,526 16,800 259 853-571800Equipment - - 5,460 55 Total Operating Equipment 244,691163,562 75,754 108,581 Capital Outlay 853-581800Equipment 38,256 48,969 52,368 8,654 Total Capital Outlay 38,256 48,969 52,368 8,654 TOTAL INFORMATION TECHNOLOGY 1,020,203843,400698,853 926,751 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT To be a proactive Human Resources Department providing change management, planning, consultation and effective and efficient support to the City staff for dealing with short and long range organizational change. MISSION STATEMENT To provide proactive change management support services in Human Resources' eight functional areas of Recruiting, Training, Compensation & Benefits, Administration, Employee Relations, Safety & Health, Organizational Departure and Research to the City Staff. GOALS AND OBJECTIVES To meet staffing needs. To respond to training needs. To coordinate compensation & benefits changes & information. To respond timely to information requests and needs. To provide timely policy change recommendations & information. To support injured workers and promote safety and health. To coordinate required information for departing employees. To conduct research for managing staffing and salary changes. DEPARTMENTAL DESCRIPTION Provides services in all functional areas Human Resources. ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources HUMAN RESOURCES 2007-082008-092009-10 Director111 Senior Generalist 111 Clerk111 Floating Clerk 011 TOTAL POSITIONS 344 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Job Announcements Posted 513540 Positions Filled 794250 Number of Workers Comp Reports Completed 626565 Terminations512030 Average Staffing 281284300 2007-082008-092009-10 EfficiencyActualEstimateBudget Average Past Due Evaluations per month 354030 Evaluations coordinated 228240240 Notices Full Time Hires 610280350 Notices Part Time Hires 162126135 Notices Terminations 185100150 2007-082008-092000-10 EffectivenessActualEstimateBudget Turnover Rate 18%7%10% HUMAN RESOURCES PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget is increasing by 23.4% over the FY 2008-09 Estimates. Personnel costs are the majority of the increase with the addition of a Floating Clerk position. Another increase is for medical services to allow for random drug testing and limited use of an occupational nurse. Staff support is increasing for training and BNA manuals. Costs for pre-employment checks are increasing. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866-511110Regular115,829 168,146 90,538 130,757 866-511120Overtime 475 260 45 800 866-511180LTD 540 237 322 411 866-511210Longevity 6,039 1,392 1,913 2,227 866-511310FICA - Employer 13,325 7,390 7,602 10,173 866-511350TMRS - Employer 26,951 9,584 16,545 19,475 866-511410Health - Employer 21,601 9,307 13,419 14,863 866-511500Workers Compensation 482 181 167 417 866-511600Unemployment Compensation 20,000 5,630 8,638 20,000 Total Personnel Services124,519 257,559 164,480 199,123 Supplies 866-521000Office Supplies 1,000 232 656 1,200 Total Supplies 1,000 232 656 1,200 Human Services 866-531100Pre-Employment Check 2,750 487 183 3,500 866-531200Medical Co-Pay 2,500 350 2,100 2,000 866-531300Employee Assistance 9,806 6,732 8,022 8,325 866-531400Tuition Reimbursement 20,000 7,833 11,467 14,900 866-531500Fit City Program - 657 471 1,200 866-531600Training Classes 5,850 - - 6,131 Total Human Services 40,906 16,059 22,243 36,056 Operations Support 866-534100Advertising 10,000 8,649 9,743 20,000 866-534200Printing & Binding 2,545 587 3,006 2,608 Total Operations Support 12,545 9,236 12,749 22,608 Staff Support 866-535100Uniforms - 98 212 360 866-535210Employee Recognition 3,720 976 1,189 4,000 866-535300Memberships 435 235 235 750 866-535400Publications 3,197 647 769 1,100 866-535500Training/Travel 1,000 1,946 2,332 5,850 Total Staff Support 8,352 3,902 4,737 12,060 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND City Assistance 866-537100Medical Services 12,000 5,981 8,800 13,000 Total City Assistance 12,000 5,981 8,800 13,000 Professional Services 866-541300Other Consul/Prof Service 2,500 1,730 - 5,000 Total Professional Services 2,500 1,730 - 5,000 Operating Equipment 866-571000Furniture & Fixtures - - - 600 866-571300Computer & Periphe. < $5,000 - - 2,682 - 866-571500Operating Equipment - - 7,263 1,230 Total Operating Equipment - - 9,945 1,830 TOTAL HUMAN RESOURCES 161,659 334,862 223,610 290,877 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices to ensure the City is in good financial standing in order to provide quality municipal services to the citizens of Schertz and to maintain a good relationship with stakeholders including citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Establish a budget calendar and manage budget process. Facilitate the completion of the annual audit and the Comprehensive Annual Financial Report. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Implement Projects Accounting for all construction projects. Implement Financial Systems Inventory Module and provide training. DEPARTMENTAL DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Maintain, safeguard and prepare monthly report for the City?s investment portfolio. Manage debt service and fixed assets. Complete the annual budget, annual audit and Comprehensive Annual Financial Report. ORGANIZATIONAL CHART City Manager Assistant City Manager Finance FINANCE2007-082008-092009-10 Finance Director 111 Finance Office Manager 111 Staff Accountant 111 Financial Analyst 111 Finance Clerk 222 TOTAL POSITIONS 666 FINANCE PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Number of Staff, FTE 66 6 Comprehensive Annual Financial Report 11 1 Monthly Financial Report 121212 Accounts payable checks 22,68032,74839,408 Payroll checks/direct deposit8,1318,1508,200 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget has a 3.9% increase over the FY 2008-09 Estimates for replacement of computer monitors and minor increases in operation costs for printing and binding due to previous budget cuts. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868-511110Regular216,107 322,394 277,247 316,853 868-511120Overtime 500 - - 540 868-511180LTD 1,018 560 766 997 868-511210Longevity 5,585 3,000 3,794 4,500 868-511230Certification Allowance 300 - 302 300 868-511310FICA - Employer 25,113 17,599 17,777 24,606 868-511350TMRS - Employer 50,050 22,708 39,305 47,106 868-511410Health - Employer 29,909 21,055 25,512 27,439 868-511500Workers Compensation 908 404 397 1,010 Total Personnel Services 281,433 435,777 365,100 423,351 Supplies 868-521000Operating Supplies 1,500 1,235 1,504 1,500 868-521100Office Supplies 1,500 406 2,180 1,500 Total Supplies 3,000 1,641 3,684 3,000 Operations Support 868-534100Advertising 200 583 - 750 868-534200Printing & Binding 850 100 242 750 Total Operations Support 1,050 683 242 1,500 Staff Support 868-535100Uniforms 300 - 308 300 868-535300Memberships 2,555 1,972 3,487 2,505 868-535400Publications 1,555 357 70 1,500 868-535500Training/Travel 10,000 9,644 10,848 16,000 868-535600Professional Certification 900 415 - 900 Total Staff Support 15,310 12,388 14,713 21,205 Operating Equipment 868-571000Furniture & Fixtures - - 8,307 1,000 868-571300Computer & Peripherals 1,000 5,401 1,623 - Total Supplies 1,000 5,401 9,930 1,000 TOTAL FINANCE 301,546 456,137 393,669 450,056 DEPARTMENT: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department?s needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, and in a timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. In addition, the department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling training programs and inventories of all City assets. GOALS AND OBJECTIVES All City departments receive their requisitions in a timely manner to effectively perform their job functions in an efficient manner. Procure goods and services for all City departments of the requested quality and quantity from an appropriate source using the most efficient and economical means and at the best possible price and to have them available when and where they are needed. Develop the use of supply contracts in order to improve delivery time of particular items and to take advantage of quantity discounts. Establish a good rapport with all City departments and vendors so there is no miscommunication. Expedite and evaluate purchase order cycle time. Develop system for managing, reviewing, and tracking City contract agreements and suspense system for maintaining contract agreement management. Establish and maintain procedures for inventory management and accountability. Manage claims in a timely manner with maximum return to the City. Program training for employees that will minimize accidents and incidents. Conduct physical surveys of City property. DEPARTMENTAL DESCRIPTION Fulfill all requisition orders requested by City departments including the evaluation of vendor, product, price and availability. Once product is received all paperwork is prepared and forwarded to appropriate departments. Produce purchase orders and invoices in a timely manner after requisitions are made and product is accepted. Delivery of items either procured or in stock to all City departments on designated day or urgency of department. Evaluate contracts, bids, and/or quotes requested by all City departments including advertisements and scheduling with outside consultants. Maintain, record, and update website with all proper documentation, specifications, contracts, and plans required for bids, contracts, and quotes that pass through this department. Organize and prepare surplus items, such as vehicles, heavy equipment, furniture, computers, miscellaneous, for online auction site or yearly auction held at Public Works. Maintain and record all paperwork assigned to these auctions. Maintain adequate inventory for all City departments; and assist departments with negotiations with vendors on pricing, quality, installation, and delivery. Maintain inventory of fixed assets and high risk items. Process claims and litigation that effects risk management for the City. Evaluate and continuously monitor all safety aspects of City functions. Schedule safety training as necessary. Evaluate loss runs to identify trends. Manage subrogation claims. Conduct annual Texas Municipal League Intergovernmental Risk Pool re-rate summary. Establish and update City policies as they pertain to this department. ORGANIZATIONAL CHART City Manager Assistant City Manager Purchasing & Asset Management PURCHASING & ASSET MGMT. 2007-082008-092009-10 Director011 Purchasing Manager 011 Senior Purchasing Clerk 011 Warehouse Clerk 100 Purchasing Clerk 010 Administrative Assistant 001 Risk & Safety Assistant 011 Purchasing Agent 100 TOTAL POSITIONS 255 PERFORMANCE INDICATORS 2007-082008-092009-10 Workload/OutputActualEstimateBudget Purchase Orders450550250 Number of requests without Purchase Order 752010 Total number of Requisitions 672800450 Total number of Deliveries 450550550 Bids71515 Quotes280330200 Claims processed (all types) 141212 Training Classes Conducted 69 12 PURCHASING & ASSET MANAGEMENT 2007-082008-092009-10 EfficiencyActualEstimateBudget Percent of purchase orders returned due to incomplete or errors in description25%5% 5% Inventory (measured in hours) 1630 30 Online Auction preparation (measured in minutes per item) 3020 45 Quotes; Research (measured in minutes)6060 60 Bid preparation (measured in hours) 33 3 Percentage of items returned (warranty, defect, or wrong item ordered)35%5% 5% Percent of discount orders by consolidating50%60% 60% Percent of supplies delivered on schedule60%95% 100% 2007-082008-092009-10 EffectivenessActualEstimateBudget Purchase Order Input/Output (measured in minutes) 75 5 Deliveries (measured by days in a week)54 4 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget increased by 57.1% over FY 2008-09 Estimates. Purchasing and Asset Management added three positions which was the main cause of the increase. These positions also increase related training costs for FY 2009-10. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872-511110Regular 204,978 34,797 61,866 68,136 872-511120Overtime - - - - 872-511180LTD 648 85 170 215 872-511210Longevity 4,169 924 1,089 1,341 872-511310FICA - Employer 16,000 2,693 4,068 5,315 872-511350TMRS - Employer 32,360 3,491 8,784 10,175 872-511410Health - Employer 24,924 4,284 8,698 9,146 872-511500Workers Compensation 578 62 56 218 Total Personnel Services 283,657 46,336 84,731 94,546 Supplies 872-521000Operating Supplies 1,000 887 493 500 872-521100Office Supplies 1,500 1,687 24,095 1,000 Total Supplies 2,500 2,574 24,588 1,500 Utility Services 872-533500Vehicle Fuel 1,000 171 631 825 Total Utility Services 1,000 171 631 825 Operations Support 872-534200Printing & Binding 300 - 118 150 Total Operations Support 300 - 118 150 Staff Support 872-535100Uniforms 200 - 508 350 872-535300Memberships 1,500 120 644 800 872-535400Publications 200 16 273 100 872-535500Training/Travel 9,000 3,382 3,321 5,000 872-535510Meeting Expenses 500 - 325 200 Total Staff Support 11,400 3,518 5,071 6,450 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Rental-RO W 872-541300Rental-Equipment - - 423 - Total Rental-ROW - - 423 - Operating Equipment 872-571000Furniture and Fixtures - 6,934 568 500 Total Operating Equipment - 6,934 568 500 TOTAL PURCHASING & ASSET MANAGEME N116,130 298,857 59,533 103,971 DEPARTMENT: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT The Primary function of the Fleet Service Division is to perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their potential lifespan. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their potential lifespan. DEPARTMENTAL DESCRIPTION Maintain City Fleet Vehicles: transmission service and motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Fleet Services FLEET SERVICES 2007-082008-092009-10 Fleet Services Foreman 011 Fleet Mechanic 122 Mechanic/Foreman100 Mechanic Helper 100 TOTAL POSITIONS 333 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Police Department Vehicles and Equipment164385390 EMS Vehicles and Equipment 82144149 Streets Vehicles and Equipment 88 192 197 Administration 88 8 Animal Control121212 Facilities Maintenance 103033 Fire Vehicles and Equipment 53114119 Fleet Service37 8 Inspection151215 Marshal ServiceN/A2124 Parks Vehicles and Equipment 156065 Water & Sewer Vehicles and Equipment 44204209 Drainage Vehicles and Equipment 144853 Economic Development05 5 Purchasing03 3 Motor PoolN/A8 8 Total Work Orders Issued 5081,2531,298 Number of after hour calls 152035 2007-082008-092009-10 EfficiencyActualEstimateBudget % of all vehicles and equipment issues resolved without recall. 96%97% 97% 2007-082008-09 2009-10 EffectivenessActualEstimateBudget Average Field Service Calls, Vehicle and Equipment Failures1235 55 Average response time for emergency repair, minutes 45 40 40 FLEET MAINTENANCE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase 10.9% from FY 2008-09 Estimates. Fleet Maintenance budget has an increase in motor vehicle supplies due to an increase in the cost of parts. Computer fees and licenses increased for the purchase of new software. There are increases in uniforms and training due to deferred expenses from FY 2008-09. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877-511110Regular 96,702 85,111 91,147 95,557 877-511120Overtime 2,000 464 1,701 1,000 877-511180LTD 309 225 260 304 877-511210Longevity 4,188 2,520 3,328 3,724 877-511310FICA - Employer 7,718 7,112 6,332 7,595 877-511350TMRS - Employer 15,409 9,146 13,554 14,540 877-511410Health - Employer 14,954 13,958 14,166 13,720 877-511500Workers Compensation 2,528 1,765 1,389 2,855 Total Personnel Services120,301 143,808 131,877 139,295 Supplies 877-521000Operating Supplies 2,500 1,472 3,025 2,500 877-521100Office Supplies 850 1,025 822 850 877-521200Medical/Chemical Supplies 1,500 2,507 342 1,500 877-521300Motor Veh. Supplies 95,000 78,549 67,071 83,000 877-521600Equip Maint Supplies 1,100 262 148 1,100 Total Supplies 100,950 83,815 71,408 88,950 City Support Services 877-532400Computer Fees & Licenses 1,500 - - 400 Total City Support Services 1,500 - - 400 Utility Services 877-533300Telephone 1,000 - - 45 877-533500Vehicle Fuel 4,000 3,726 7,465 5,000 Total Utility Services 5,000 3,726 7,465 5,045 Operations Support 877-534200Printing & Binding 400 315 340 400 Total Operations Support 400 315 340 400 C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 877-535100Uniforms 1,500 914 1,554 1,500 877-535200Annual Awards 100 - - 100 877-535500Training/Travel 1,400 1,080 314 1,400 877-535510Meeting Expenses 135 - - 135 Total Staff Support 3,135 1,994 1,868 3,135 Professional Services 877-541300Other Professional Services - - - 50,000 Total Professional Services - - - 50,000 Maintenance Services 877-551000Outside Fleet Repair - - -40,000 877-551100Building Maintenance 750 771 332 750 5,000 877-551400Minor & Other Equip Maintenance 5,136 5,130 5,000 877-551800Other Maint Agreement - 49,622 29,383 - Total Maintenance Services 45,750 55,529 34,845 5,750 Rental-ROW 877-561100Rental Equipment 200 47 - 200 877-561200Lease/Purchase Agreements - - - 84 Total Rental-ROW 200 47 - 284 Operating Equipment 877-571500Operating Equipment - 3,995 824 1,500 Total Operating Equipment - 3,995 824 1,500 Capital Outlay 877-581700Improvements - - - - Total Capital Outlay - - - - TOTAL FLEET SERVICE 269,722 300,743 248,627 294,759 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and otherwise administered at the Hospital?s Seguin facility. The City agrees to pay the hospital an agreed upon amount on final execution of this Agreement. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital?s drug program. The City of Schertz also provides assistance to the Guadalupe Children?s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children?s Advocacy Center?s primary emphasis is placed on the well-being of the child to prevent further trauma. The City of Schertz provides assistance to the Senior Citizens Hot Meals program. This program provides hot meals for seniors twice a week at the Schertz Community Center. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will decrease by 42.9% as compared to FY 2008-09 Estimates from the reassignment of the hot meals expense to the Senior Citizens Center. C I T Y OF S C H E R T Z OPERATING BUDGET 2009-10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND MISCELLANEOUS EXPENDITURES CITY ASSISTANCE City Assistance 901-537300Patient Assistance 5,000 5,000 5,000 5,000 901-537500Children's Advocacy Assistance 5,000 - 5,000 5,000 901-537700Senior Citizen Hot Meals - 7,500 7,500 7,500 Total City Assistance 10,000 12,500 17,500 17,500 TOTAL CITY ASSISTANCE 10,000 12,500 17,500 17,500 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor?s Office into this fund. PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2009-10 are expected to increase by 17.4% from FY 2008-09 Estimates with the increase in property tax revenue and transfer in from reserves. Expenses FY 2009-10 expenses will increase 9.1% over FY 2008-09 Estimates. The increase is due to the addition of Bond GO SR2009 principal and interest payments. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING FINANCIAL SUMMARY Revenue Summary Taxes 2,494,614 2,870,077 3,116,467 3,358,407 Fund Transfers 561,932 1,310,924- 465,000 Miscellaneous 532,54992,701 49,300 24,700 TOTAL REVENUES 3,402,6263,149,247 4,476,691 3,848,107 Expenditure Summary Professional Service 3,150 3,150 3,500 3,200 Debt Service 3,527,0713,032,337 4,239,320 3,564,042 TOTAL EXPENDITURES 3,530,2213,035,487 4,242,820 3,567,242 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING REVENUES Taxes 000-411900Property Tax Revenue 2,479,083 2,870,077 3,116,467 3,358,407 000-411950Public Improvement Dist-92215,531--- Total Taxes 2,870,0772,494,614 3,116,467 3,358,407 Fund Transfers 000-486000Transfer From Fund Balance - 465,000 -338,632 000-486100Transfer In 489,932 972,292 - 000-486203Transfer (EMS Loan Repay)72,000 - - - Total Fund Transfers561,932 465,000 -1,310,924 Miscellaneous 000-491000Interest Earned 4,988 4,300 2,700 2,716 000-492000Investment Income 87,713 45,000 22,000 39,085 000-495015Contribution from SED 490,748- - - Total Miscellaneous92,701 49,300 24,700 532,549 TOTAL REVENUES 3,402,6263,149,247 4,476,691 3,848,107 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING GENERAL GOVERNMENT EXPENDITURES Professional Services 101-541500Paying Agent 3,150 3,500 3,200 3,150 Total Professional Services 3,200 3,150 3,150 3,500 Debt Service 101-555550Capital Leases-Principal104,142108,776 - - 101-555550.Capital Leases-Interest - 7,692 3,058 - 101-555600Bond-GO SR92-Principal100,000 70,000 - - 101-555600.Bond-GO SR92-Interest - 10,830 4,480 - 101-555604Bond-GO SR98-Principal215,000230,000 - - 101-555604.Bond-GO SR98-Interest163,098148,914 - - 101-555612Bond-CO SR2001-Principal170,000 200,000 180,000 190,000 101-555612.Bond-CO SR2001-Interest176,070 149,980 166,470 158,075 101-555622Bond-CO SR2003-Principal200,000 180,000 165,000 170,000 101-555622.Bond-CO SR2003- Interest 67,480 82,858 78,089 73,270 101-555624Bond-Comm Proj SR04-Principal225,000 325,000 310,000 335,000 101-555624.Bond-Comm Proj SR04-Interest316,636 279,227 305,936 293,036 101-555626Bond-CO SR2006-Principal475,000 100,000 570,000 100,000 101-555626.Bond-CO SR2006-Interest691,281 652,982 670,381 656,981 101-555628Bond-CO 2007-Principal615,000 92,934 73,000 86,267 101-555628.Bond-CO 2007-Interest357,291 30,344 21,730 37,396 101-555629Bond-GO 2007-Principal 250,000 -190,000 285,000 101-555629.Bond-GO 2007-Interest 219,780 -202,304 230,667 101-555630Bond-GO SR2008-Principal 235,000 - -416,516 101-555630.Bond-GO SR2008-Interest 391,834 - -358,484 101-555631Bond-GO SR2009-Principal- 80,000 - - - - 309,481 101-555631.Bond-GO SR2009-Interest - Total Debt Service 3,032,337 3,564,042 3,527,071 4,239,320 TOTAL INTEREST & SINKING 3,035,487 3,567,242 3,530,221 4,242,820 * Bond details are provide on pages 280 through 295. THIS PAGE INTENTIONALLY LEFT BLANK FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City?s water, sewer, and solid waste functions. The Public Works Department is responsible for the planning, operation, and maintenance of the ?retail? water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office.The City?s ?wholesaler? for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2009-10 will increase 1.7% over FY 2008-09 Estimates. The increase in water rates will generate more revenue in FY 2009-10. This large increase is somewhat offset by lower franchises and fund transfers. Expenses FY 2009-10 Budget will increase by 4.2% from FY 2008-09 Estimates. Personnel compensation increased with a 2% costs of living and a health insurance increase. The main cause of the increase is in the Administration department. The individual department changes will be explained in each section respectively. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Revenue Summary Franchises - - 90,000- Fees 9,761,05512,205,54914,202,941 14,708,750 Fund Transfers 143,965 18,608 339,879 79,000 Miscellaneous191,2795,341,688204,051 174,953 TOTAL REVENUES 17,565,84510,096,299 14,746,871 15,052,703 Expenditure Summary GENERAL GOVERNMENT BUSINESS OFFICE370,974456,036585,889646,516 TOTAL GENERAL GOVERNMEN T 456,036370,974 585,889 646,516 PUBLIC WORKS W & S ADMINISTRATION9,672,96511,331,08813,760,98214,000,997 TOTAL PUBLIC WORKS 11,331,0889,672,965 13,760,982 14,000,997 MISC & PROJECTS VIATION HEIGHTS--400,000 400,000 A TOTAL MISC & PROJECTS -- 400,000 400,000 TOTAL EXPENDITURES 11,787,12410,043,939 14,746,871 15,047,513 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Franchises 000-421490Tower Leasing 90,000 - - - Total Franchises -- - 90,000 Fees 000-455200Garbage Collection Fee2,438,4802,989,7503,900,000 3,800,000 000-455600Fire Line Fees 11,171 14,359 15,000 17,500 000-455700Recycle Fee Revenue 133,027 147,682 140,000 149,000 000-455800W&S Line Constructn Reimb 41,966 34,793 50,000 50,000 000-457100Sale of Water4,390,1496,091,8027,113,280 7,100,000 000-457110Edwards Water Lease 211,412 126,496 127,250 127,250 000-457120Transfer Charge-Selma 5,807 8,435 40,000 40,000 000-457130Transfer Charge-UC 3,326 4,364 10,000 10,000 000-457200Sale of Meters 65,250 85,735 86,000 86,000 000-457400Sewer Charges2,283,7672,452,9322,534,411 3,152,000 000-457500Water Penalties 175,050 187,200 185,000 175,000 000-458300Sale of Property/Auction 60,000- - - 000-459200NSF Check Fee-Water&Swr 1,650 2,001 2,000 2,000 Total Fees 9,761,055 14,202,94112,205,549 14,708,750 Fund Transfers 000-486101Transfer In-General Fund 106,165 - - - 000-486204Interfnd Chrg-Drainage Billing37,800 18,608 71,800 79,000 000-486411Transfer in-Capital Recovery - - - 268,079 Total Fund Transfers 18,608143,965 339,879 79,000 Miscellaneous 000-490000Misc Charges 15,062984 10,000 1,000 000-491000Interest Earned 12,500 8,929 4,000 2,000 000-491200Investment Income 152,787 110,875 100,050 50,000 000-495013Capital Contribution Reserve Acct 5,190,039- - - 000-496000Water Construction Reserve - 65,001- - 000-497000Miscellaneous Income W&S 20,948 16,783 20,000 20,000 000-498110SSLGC Reimbursement - - 101,953- - 000-498200W&S Project Reimbursement - 5,000 4,060 Total Miscellaneous 5,341,688191,279 204,051 174,953 TOTAL REVENUES 17,565,84510,096,299 14,746,871 15,052,703 DEPARTMENT: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT The Business Office is working to better enhance the meter reading and billing process. MISSION STATEMENT To provide friendly and efficient service for all customers and to resolve any utility billing issues in a timely manner. GOALS AND OBJECTIVES Continue to provide friendly and efficient service for all. We are including e-mail statements and on-line billing as a way for our customers to pay their bills. DEPARTMENTAL DESCRIPTION Prepare all utility bills for mailing. Collect utility payments and post to customer account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely manner. Read meter for billing. Take care of meter box maintenance. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Water & Sewer Billing Office BUSINESS OFFICE2007-082008-09 2009-10 Business Office Manager 11 1 Business Office Assistant Manager 01 1 Business Office Supervisor 10 0 Solid Waste Coordinator/Debt Collections Clerk 11 1 Senior Utility Billing Clerk/Cash Collections Clerk 01 1 Utility Billing Clerk 13 3 Meter Tech I 22 2 Meter Tech II 11 1 Receptionist10 0 Collections Clerk 10 0 TOTAL POSITIONS 91010 PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Water meter/accounts 10,90011,25411,500 Sewer accounts 9,3919,4879,787 Garbage accounts 9,3879,6409,965 2007-082008-092009-10 EfficiencyActualEstimateBudget Meters per meter tech 3,6343,7333,833 Accounts per clerks 2,6052,6752,750 BUSINESS OFFICE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 16.3% from the FY 2008-09 Estimates. In the next fiscal year, a bad debt expense will be established in the budget. The Business Office budget will now include credit card fees previously paid exclusively by the General Fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176-511110Regular 215,486 233,400 318,163 313,198 176-511120Overtime 139 5,00066 5,000 176-511180LTD 507 651 1,030 1,011 176-511210Longevity 11,988 12,936 14,764 12,791 176-511230Certification Allowance - 900- 900 176-511310FICA - Employer 17,806 15,255 25,423 24,938 176-511350TMRS-Employer 23,533 34,845 48,669 50,439 176-511410Health-Employer 32,570 35,031 45,732 49,848 176-511500Workers Compensation5942,0564,898 3,441 Total Personnel Services 334,240302,623 464,579 461,566 Supplies 176-521000Operating Supplies 363 1,196 4,000 4,000 176-521100Office Supplies 1,916 1,530 2,000 2,000 176-521200Medical/Chem Supplies4275- 400 Total Supplies 2,8012,321 6,000 6,400 Operations Support 176-534000Postage 21,727 50,683 55,000 58,000 176-534200Printing & Binding38,58939,93745,000 45,000 Total Operations Suppor 90,62060,316 100,000 103,000 t Staff Support 176-535100Uniforms 260 320 700 2,000 176-535500Training/Travel 1,616 1,550 3,300 4,000 -eengxpense--- 176535510MtiE250 Total Staff Support 1,8701,876 4,000 6,250 roessonaervces PfilSi 176-541600Misc bank chargess - 3,610- 12,000 -rearees---, 176541800CditCdF7000 oaroessonaervces -- ,, TtlPfilSi361019000 Fund Charges/Transfers 176-548700Bad Debt Expense--- 40,000 Total Fund Charges/Transfers -- - 40,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Maintenance Services 176-551800Other Maintenance Services--7,700 9,800 Total Maintenance Services -- 7,700 9,800 Operating Equipment 176-571000Furniture & Fixtures 3,838 21,006 - - 176-571400Communication Equipment 5,499- - - 176-571500Equipment Under $5,000--- 500 Total Operating Equipmen 26,5053,838 - 500 t Capital Equipment 176-581200Vehicles over $5,000--- - Total Capital Equipmen -- - - t TOTAL BUSINESS OFFICE 456,036370,974 585,889 646,516 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 575 PUBLIC WORKS ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT The Public Works Department takes pride in providing superior customer service and excellent water and wastewater services. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water from the treatment plants to the customers. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater from the customers to the treatment plants GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. DEPARTMENTAL DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair and expansion of water and wastewater services. Provide Excellent Customer Service. Assist other City departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Plat and subdivision plan review. Review water/wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability ? Certificate of Convenience and Necessity. Meet with developers/utility providers. Conduct Department training, education, and planning. ORGANIZATION CHART City Manager Assistant City Manager Public Works Administration PUBLIC WORKS 2007-082008-09 2009-10 Director11 1 Assistant Director 11 1 Coordinator01 1 Senior Administrative Assistant 10 0 Senior Clerk 01 1 Inspector11 1 Records and Purchasing 10 0 Clerk/Dispatcher 10 0 Administrative Assistant II 00 0 Schertz-Seguin Local Government Corp Gen Mgr 11 1 Water & Sewer Supervisor 11 1 Water & Sewer Foreman 11 1 Serviceman III 01 1 Serviceman II 44 4 Serviceman I 78 8 TOTAL POSITIONS 202121 PUBLIC WORKS WATER AND SEWER PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Water Accounts 11,00011,54712,000 Miles of Water Main 182.3183 184 Miles of Sewer Main70.8 74 77 2007-082008-092009-10 EfficiencyActualEstimateBudget Gallons Pumped (Edwards), acre feet 36179 200 Gallons Received (SSLGC), acre feet 43174500 4700 Gallons Distributed ACFT, acre feet 4273 4450 4640 2007-082008-09 2009-10 EffectivenessActualEstimateBudget New Meter Installed 474400450 New Service Taps 231520 Water Service Calls 248250300 Water Maintenance Calls 99117128 Sewer Maintenance Calls 652500700 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 Budget will increase by 3.8% over FY 2008-09 Estimates. The majority of the cost increase is due to the increases from Schertz Seguin Local Government Corporation (SSLGC) and Cibolo Creek Municipal Authority (CCMA). Capital Outlay will also increase by $276,000 for FM 3009 water and sewer relocation, purchasing a new service truck, a Vemeer VAC-Tron Trailer to be used for locating utilities, and conference room media equipment for training. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER PUBLIC WORKS ADMINISTRATION Personnel Services 575-511110Regular 818,088 813,340 6 47,197 7 22,629 575-511120Overtime 10,000 20,000 1 0,599 2 0,340 575-511180LTD 2,619 2,647 1 ,721 1 ,988 575-511210Longevity 23,823 28,784 1 9,782 2 3,123 575-511230Certification Allowance 5,401 14,251 4 ,720 5 ,438 575-511310FICA - Employer 64,819 65,513 5 2,655 4 8,015 575-511350TMRS - Employer 124,089 132,100 7 0,439 1 08,157 575-511410Health - Employer 100,610 104,681 8 9,528 9 7,797 575-511500Workers Compensation 17,944 10,333 11,078 20,234 Total Personnel Services 1,169,683 1,199,260 9 06,9741,038,565 Supplies 575-521000Operating Supplies 9,500 9,500 6 ,608 7 ,066 575-521100Office Supplies 5,000 5,000 3 ,609 4 ,084 575-521200Medical Supplies 5,000 1 ,441 6 545,000 575-521400Plumbing Supplies 85,000 85,000 6 2,469 9 2,860 575-521405Water Meters-New 88,000 88,000 1 22,161 6 2,523 575-521600Equip Maint Supplies 550 504 100 550 Total Supplies 193,050 193,050 1 96,792 1 67,287 City Support Services 575-532400Computer Fees & Licenses 55,500 3,000 1 1,696 7 ,842 575-532410Computer Consulting 7,000 - -7,000 575-532500City Insurance-Commercial 20,000 20,000 9 ,693 1 4,190 20,000 10,000 575-532700Records Management Service 2 ,000 9 ,275 575-532900Contingencies 85,000 - 15,228 100,000 Total City Support Services 202,500 125,000 2 3,389 4 6,535 Utility Services 575-533100Gas Utility 1,200 9 01 9 681,200 575-533200Electricity 135,000 230,000 1 26,675 2 26,649 575-533300Telephone/Lane Line 10,000 5,208 8 ,112 4 ,268 575-533310Telephone/Cell Phones 3,000- - 5 53 575-533350Pager Service - - - 3 5 575-533400Water Purchase1,091,2022,300,000 2,500,000 1 ,506,782 575-533410Water Utility Service 1,700 1,700 1 ,494 8 ,714 575-533500Vehicle Fuel 40,000 40,048 56,219 45,000 Total Utility Services 1,268,4322,492,900 2,781,108 1 ,804,188 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Operations Support 575-534100Advertising 1,750 - 8 441,750 575-534200Printing & Binding 4,000 4,000 2 ,260 2 ,712 575-534300Copy Services 3,000 2,521 229 3,000 Total Operations Support 8,750 8,750 4 ,781 3 ,785 Staff Support 575-535100Uniforms 15,000 13,000 8 ,729 7 ,594 575-535200Annual Awards 600 600 2 88 2 98 575-535300Memberships 9,500 9,500 4 ,205 1 0,019 575-535400Publications 200 200 - 1 12 575-535500Training/Travel 7,600 7,600 7 ,492 5 ,664 575-535510Meeting Expenses 1,800 - -2,300 575-535600Prof. Certifications 300 - - 300 Total Staff Support 35,500 33,000 2 0,714 2 3,687 City Assistance 575-537100Medical Services 2,650 281 1,296 2,000 Total City Assistance 2,000 2,650 2 81 1 ,296 Professional Services 575-541200Legal Services 20,000 20,000 1 0,165 4 3,906 575-541300Other Consul/Prof Service 25,000 25,000 1 4,368 5 8,963 575-541310Contractual Services 25,000 25,000 - 6 2,006 575-541400Auditor/Accounting Service 24,000 24,000 1 9,950 2 5,171 575-541500Paying Agent 1,400 1,400 1 ,400 1 ,400 575-541800Credit Card Fees 2,500 - 6,744 1,500 Total Professional Services 96,900 97,900 4 5,883 1 98,190 Fund Charges 575-548050Contribution to SSLG 1,695,299- -1,589,940 575-548101Transfer Out - General Fund 15,000- - - 575-548600Inter Fund Charges-Admin 632,635 676,548 3 95,391 4 27,902 575-548650Interest Expense - - 3 09,995 - 575-548700Bad Debt Expense - - 5 8,362 7 8,818 575-548750Contributions Expense1,213,408 - - - 575-548800Depreciation Expense 559,666 - 9 16,7261,116,927 575-548900Amortization Expense - 12,189 12,189 - Total Fund Charges 2,906,0711,192,301 2,386,847 3 ,225,776 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Maintenance Services 575-551100Building Maintenance 4,250 4,250 1 ,049 4 ,929 575-551300Computer Maintenance 12,000 12,000 9 ,198 9 ,031 575-551400Minor & Other Equip Maint 2,500 2,500 5 49 1 ,446 25,000 25,000 575-551500Water & Sewer Maintenance 3 2,558 1 5,064 575-551510Payable to Wast Contractor2,535,0933,453,000 3,300,000 2 ,816,168 575-5515201,708,0071,605,000 2,062,000 Sewer Treatment-CCMA/MUD 1 ,624,423 575-551600Street Maintenance Materials 6,000 6,000 5 ,243 1 3,131 575-551720Low Flow Rebate Program 3,000 3,000 1 ,600 1 ,900 575-551740Rebate UB Customer 3,000 - -3,000 575-551800Other Maintenance 1,000 2,788 1,482 4,500 Total Maintenance Services 4,296,0855,118,250 5,418,750 4 ,487,574 Other Costs 575-554100State Water Fees-TCEQ 20,000 - - - Total Other Costs 20,000- - - Debt Service 575-555900Debt Service 943,050 - -3,237,571 575-555900.Interest Expense 498,262 - 296,358 - Total Debt Service 1,441,312 - 2 96,3583,237,571 Rental-RO W 575-561000Rental-Building & Land 5,570 3,570 2 ,005 2 ,065 575-561100Rental - Equipment 2,500 7 62 -2,500 575-561200Lease/Purchase Payments - - -200 575-561300ROW & Easements - - 580 - Total Rental-ROW 8,270 6,070 2 ,767 2 ,645 Operating Equipment 575-571500Minor Equipment 3,307 3,000 7 96 2 ,223 575-571800Equipment Under $5,000 8,300 - - - Total Operating Equipment 3,307 11,300 7 96 2 ,223 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Capitalized Equipment 575-581000Major Projects- W&S 180,000- - - 575-581200Vehicles & Accessories 29,000- - - 575-581300Computer & Peripherals 12,000- - - 575-581600Large Equipment - - - - 575-581700Other Improvements - - - - 575-581800Equipment Over $5,000 55,000- - - 575-588000Repair in place 220' - - - 1 3,629 575-589000viation Heights Water Line - A - 19,350 - Total Capitalized Equipment 276,000- - 3 2,979 TOTAL PUBLIC WORKS ADMINISTRATION 9,672,96511,331,088 13,760,982 14,000,997 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT City Support Services 575-532900Contingencies 19,000 - - 19,000 Total City Support Services 19,000 - - 1 9,000 Operations Support 575-534100dvertising 500 A - - 500 Total Operations Support 500 - - 5 00 Professional Services 575-541100Engineering 44,000 - - 4 4,000 575-541300Other Consul/Prof Service 1,000 - - 1,000 Total Professional Services 45,000 - - 4 5,000 Maintenance Services 575-551900Construction 335,500 - - 335,500 Total Maintenance Services 335,500 - - 3 35,500 TOTAL AVIATION HEIGHTS IMPROVEMENT 400,000 - - 4 00,000 THIS PAGE INTENTIONALLY LEFT BLANK EMERGENCY MEDICAL SERVICES (EMS) FUND: 203 EMS MISSION STATEMENT Insure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre-hospital healthcare and education to the Greater Randolph area. GOALS AND OBJECTIVES Provide efficient pre-hospital transportation services to the communities that we serve. Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. Provide high quality Emergency Medical Technician - Basic training for the communities we serve and the region as a whole. Provide education and assistance to the community to both prevent and prepare themselves for medical emergencies through community education, demonstrations, immunizations and Automatic External Defibrillator program. Be the preferred employer for pre-hospital healthcare providers in the State of Texas Be thoroughly prepared for man-made and natural disasters of all types both in our jurisdiction, regionally, and statewide. Strive to always meet the needs of all our customers and to solidify relationships and agreements with all 8 cities, 3 counties and 1 Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Respond to requests for ambulance service across the region. Educate our employees by providing over 60 hours of Continuing Education annually. Educate our first responders by providing over 36 hours of Continuing Education annually. Work with fire departments to assist them in caring for their jurisdictions and elected officials to maintain appropriate, solid relationships. Provide introductory education to private citizens both locally and regionally through CPR, First Aid, Emergency Medical Technician-Basic and other appropriate classes. Acquire Automatic External Defibrillators (AED's) for facilities and locations in high risk of a cardiac arrest event. Provide ambulance demonstrations and stand- by event coverage to further the knowledge of EMS and injury/illness prevention and preparedness. Provide immunizations to our employees, employees of all of our governmental customers, employees of the school districts we protect, and citizens as a whole. Educate and exercise our staff's preparedness for all types of disasters. Participate in local, regional and statewide Disaster Planning and Preparedness. Participate in local, regional and statewide trade organizations and advisory groups to improve the EMS industry. Provide ambulances to stand- by at high-risk events for the safety of participants and spectators. ORGANIZATIONAL CHART City Manager Assistant City Manager Emergency Medical Services (EMS) EMS2007-082008-092009-10 Director111 Operations Manager 111 Clinical Manager 111 Office Manager 111 Senior Administrative Asst. 011 Administrative Specialist 100 Billing Specialist 011 Billing Clerk 011 EMS Supervisor 333 Field Training Officer 033 Paramedic 212121 P/T Paramedics 151515 P/T EMT Intermediates 555 P/T Billing Clerk 100 TOTAL POSITIONS 505454 PERFORMANCE INDICATORS 2007-082008-092009-10 Workload/OutputActualEstimateBudget Requests for EMS Service 6,6197,2007,902 Transports to Hospitals3,1934,5685,058 Collections per Transport $383.68$396.00425.00 Students Enrolled 627878 2007-082008-092009-10 EfficiencyActualEstimateBudget Cost per Transport $$700.03732.48 Unit Hour Utilization .1299.1304.1373 Students Graduated 75.6%53.6%66.7% 2007-082008-092009-10 EffectivenessActualEstimateBudget 90% Fractal Response Time 13:0012:0012:00 EMS certification Pass Rate 94%90%92% EMERGENCY MEDICAL SERVICES (EMS) PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2009-10 Revenues will increase by 1.7% over FY 2008-09 End of Year Estimates. EMS will increase fees slightly to return the average bill to between $975 and $995. In addition, there will be a contractual 3% increase per capita. Included in these revenue estimates are the anticipated Revenues of $100,000 from the new EMS Membership Plan. Expenses The FY 2009-10 Expenses will increase by 5.8% over FY 2008-09 End of Year Estimates (1.12% above FY2009 budgeted amounts). Personnel Services will increase with the addition of a proposed 2% COLA. The vehicle fuel budget will remain at the same level as budgeted last FY, or $25,000 higher than End of Year estimates in anticipation of higher fuel prices. Uniform cost will increase with the purchase of ballistic gear for the SWAT medics. In addition, training/travel will be increased for EMS personnel and staff. Professional services will increase for our Medical Director services and collection fees. The budget for contractual allowables will increase by 11.2%. Debt service is increasing by $70,000 for the replacement of an ambulance and the purchase of new Station Alerting equipment for our stations as a part of the new Computer Aided Dispatch system. A planned Pyxis controlled medication dispensing system will increase lease payments. Supplies budget for FY 2009-10 will decrease approximately $20,000 from FY 2008-09 year end estimates. An increase of $15,000 in advertising/marketing is to implement the new EMS Membership Plan. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S SUMMARY RECAP Revenue Summary Fees 3,995,447 4,550,547 5,208,145 5,215,277 Inter-Jurisdictional 967,053 1,165,462 1,241,984 1,391,638 Miscellaneous 124,241157,150 126,600 198,771 TOTAL REVENUES 5,840,2505,119,650 6,576,729 6,805,686 Expenditure Summary Personnel Services 1,669,352 2,107,925 2,279,577 2,380,827 Supplies 198,674 208,055 241,668 289,787 City Support Services 5,646 10,040 27,000 13,000 Utility Services 60,344 116,182 105,860 109,795 Operations Support 9,886 10,927 11,700 30,100 Staff Support 52,366 94,144 84,840 79,840 City Assistance 5,328 6,897 6,500 7,900 Professional Services 59,813 78,371 122,825 121,440 Fund Charges 2,696,987 2,805,173 3,203,738 3,132,719 Maintenance Service 23,516 36,153 31,000 33,000 Debt Service 72,000 27,269 169,313 240,715 Rental Lease 21,129 14,654 32,200 52,200 Operating Equipment 38,987 28,377 93,475 89,075 Capitalized Equipment -- 83,000 - TOTAL EXPENDITURES 5,544,1674,914,028 6,492,696 6,580,398 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S REVENUES Fees 000-456100Ambulance/Mileage Transport3,995,447 4,550,347 5,208,145 5,115,277 000-456110Subscription Program Fee- - - 100,000 200 -- 000-459200NSF Check Fee- Total Fees 4,550,5473,995,447 5,208,145 5,215,277 Inter-Jurisdictional 000-473500Seguin/Guad Co Support215,396 241,116 238,780 277,792 000-474300Cibolo Support103,000 138,991 150,650 213,210 000-475100Comal Co ESD #6- 76,762 67,850 74,624 000-475200Live Oak Support113,300 116,710 126,500 148,063 000-475300Universal City Support175,100 182,728 198,375 204,326 000-475400Selma Support41,200 53,050 60,950 62,779 000-475500Schertz Support298,580 337,271 376,016 387,296 000-475600Santa Clara Support9,157 7,174 10,224 10,530 11,660 13,01812,639 000-475800Marion Support11,320 Total Inter-Jurisdictional1,165,4621,241,984 1,391,638 967,053 Miscellaneous 000-491000Interest Earned 33,917 2,271 1,100 1,371 000-491200Investment Income 376- - - 000-493203Donations- EMS 1,626 1,157 2,500 3,000 000-493204Donations-Dilworth Fund - - - 3,000 000-497000Misc Income 91,077 75,251 60,000 100,000 30,53045,186 91,40063,000 000-497500Misc Income-EMT Classe s Total Miscellaneous 124,241157,150 126,600 198,771 TOTAL REVENUES 5,840,2505,119,650 6,576,729 6,805,686 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S PUBLIC SAFETY EXPENDITURES Personnel Services 280-511110Regular 1,279,688 9 63,0621,151,407 1 ,216,761 280-511120Overtime 451,032 3 16,208 4 51,821 4 35,221 280-511180LTD 5,019 2 ,968 4 ,013 4 ,968 280-511210Longevity 19,311 1 2,371 1 2,561 1 5,801 280-511220Clothing Allowance 8,736 6 ,324 1 0,008 8 ,112 280-511230Certification Allowance 9,530 6 ,037 9 ,203 9 ,530 280-511310FICA - Employer 128,663 1 01,017 1 02,557 1 27,699 280-511350TMRS - Employer 251,116 1 21,670 2 04,353 2 35,265 280-511410Health - Employer 169,483 1 09,880 1 35,926 1 60,283 26,076 65,937 58,249 280-511500Workers Compensation 29,815 Total Personnel Services 1,669,352 2,380,827 2 ,107,925 2 ,279,577 Supplies 280-521000Operating Supplies 12,000 5 ,452 1 3,257 1 0,000 22,000 280-521010Operating Supplies-EMT Class 2 0,418 2 1,344 1 4,768 280-521020Operating Supplies-Cert Class - - -16,000 280-521100Office Supplies 5,200 4 ,289 5 ,877 5 ,000 280-521200Medical Supplies 224,087 1 66,761 1 61,281 2 02,400 280-521300Motor Veh. Supplies 6,500 1 ,232 5 ,151 5 ,500 1,145 4,000 4,000 280-521600Equip Maint Supplies 522 Total Supplies 289,787 1 98,674 2 08,055 2 41,668 City Support Services 280-532500City-Insurance-Commercial 10,040 27,000 13,000 5,646 Total City Support Services 13,000 5 ,646 1 0,040 2 7,000 Utility Services 280-533200Electricity 4,000 - 2 ,889 3 ,900 280-533300Telephone/Land Lines 475 1 6,615 8 ,049 2 5,760 280-533310Telephone/Cell Phones - 5 ,734 -13,000 280-533320Telephone/Air Cards - 6 ,262 -14,500 280-533330Telephone/Internet 900 - 2 27 - 280-533350Pager Service 720 - 1 ,834 - 280-533410Water Utility Service 1,200 - - 1 ,200 91,187 75,000 75,000 280-533500Vehicle Fuel 43,729 Total Utility Services 109,795 6 0,344 1 16,182 1 05,860 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S Operations Support 280-534000Postage 4,300 6 5 1 18 4 ,300 280-534100Advertising 22,500 6 ,912 4 ,858 4 ,200 5,951 3,200 3,300 280-534200Printing & Binding 2,909 Total Operations Support 30,100 9 ,886 1 0,927 1 1,700 Staff Support 280-535100Uniforms 29,500 2 1,430 3 5,748 2 5,000 280-535200Annual Awards 1,600 9 56 1 ,317 1 ,400 6,000 280-535210Employee Recognition/Morale 3 ,703 5 ,163 5 ,500 280-535300Memberships 4,200 1 ,850 3 ,478 3 ,600 280-535400Publications 1,800 1 ,492 1 ,324 1 ,800 280-535500Training/Travel 29,740 1 6,508 2 1,544 2 9,740 280-535510Meeting Expense 2,000 - 2 ,109 1 ,800 23,461 16,000 5,000 280-535600Prof. Certs 6,427 Total Staff Support 79,840 5 2,366 9 4,144 8 4,840 City Assistance 280-537100Medical Services 4,600 4 ,037 4 ,415 3 ,200 2,482 3,300 3,300 280-537800Crime/Fire Prevention 1,291 Total City Assistance 7,900 5 ,328 6 ,897 6 ,500 Professional Services 280-541200 Legal Services 1,982 5,000 3 ,545 2 ,200 88,000 280-541300Other Consult/Prof Service 4 4,831 4 2,484 8 8,000 280-541400Auditor/Accounting Srvc 3,000 2 ,000 2 ,687 3 ,000 280-541500EMT Class Instructors 21,840 1 1,000 2 5,518 2 8,500 4,137 1,125 3,600 280-541800Credit Card Fees - Total Professional Services 121,440 5 9,813 7 8,371 1 22,825 Fund Charges 280-548500Contractual Allowables 1,682,926 - -1,588,484 87,840 280-548600Inter-Fund Charge - Admin 5 8,700 6 6,755 8 4,840 280-548610Inter-Fund Charge - Fleet 30,060 2 0,340 2 4,500 2 9,200 280-548650Interest Expense - 2 3,211 - - 280-548700Bad Debt Expense2,507,127 1,173,893 2 ,565,581 1 ,343,214 280-548750Loss on Sale of Fixed Asset - - 2 ,473 - 280-548800Depreciation Expense 158,000 8 7,257 1 45,512 1 58,000 352 - - 280-548900Amortization Expense 352 Total Fund Charges 2,696,987 3,132,719 2 ,805,173 3 ,203,738 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S Maintenance Services 280-551100Building Maintenance 8,000 2 ,305 6 ,421 8 ,000 25,000 280-551800Other Maintenance Agreement 2 1,211 2 4,172 2 3,000 5,560 - - 280-551900Construction-Office Spaces 3,301 Total Maintenance Services 33,000 2 3,516 3 6,153 3 1,000 Debt Service 280-555202Loan from Water - - - - 280-555505Payment to I & S-SR 2003 - 7 2,000 - - 280-555600Principal-CO Bond 2007 151,667 -(2,400) 1 45,000 280-555600Interest-CO Bond 2007 19,048 - 2 9,669 2 4,313 - - 70,000 280-555900Debt Service - Total Debt Service 240,715 7 2,000 2 7,269 1 69,313 Rental-ROW 14,654 32,200 52,200 280-561200Lease/Purchase Payments 21,129 Total Rental-ROW 21,129 52,200 1 4,654 3 2,200 Operating Equipment 280-571000Furniture & Fixtures 4,000 4 ,391 9 ,160 4 ,000 280-571300Computer & Peripherals66,575 66,575 6 ,926 3 ,225 14,500 280-571400Communications Equipment 1 5,928 7 ,562 1 4,500 8,430 8,400 4,000 280-571800Operating Eqiupment 11,742 Total Operating Equipment 89,075 3 8,987 2 8,377 9 3,475 Capitalized Equipment 280-581200Vehicles - - - 6 0,000 - 23,000 - 280-581800Capital Equipment - Total Capitalized Equipment - - - 8 3,000 TOTAL SCHERTZ EMS 4,914,028 6,580,398 5 ,544,167 6 ,492,696 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 204 DRAINAGE FUND VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES Protect lives and property. Improve quality of storm water system. Reduce flood risk by maintaining channels (concrete and earthen). Adding capacity for future development. Compliance with local, state and federal regulations. DEPARTMENTAL DESCRIPTION The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right-of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Drainage DRAINAGE2007-082008-092009-10 Superintendent111 Drainage Foreman 111 Drainage Worker II 122 Drainage Worker I 233 TOTAL POSITIONS 577 PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget Acres of Alleys Mowed 6.256.256.25 Acres of Rights-Of-Way Mowed 39.1741.9141.91 Acres of Drainage Ditches Mowed 145.10154.62186.62 2007-082008-092009-10 EfficiencyActualEstimateBudget Approved Monthly Operating Expenditures$30,699$54,587 $54,587 Total Drainage Fee Collected $368,390$655,046 $655,046 2007-082008-09 2009-10 EffectivenessActualEstimateBudget Hours ROW Maintenance & Mowing 2,0232,2002,200 Hours Drainage Mowing 1,2791,5001,800 Hours Drainage Structure Maintenance1,6271,8001,800 PUBLIC WORKS DRAINAGE PROGRAM JUSTIFICATION AND ANALYSIS Revenue The FY 2009-10 Revenue will increase by 6.9% from FY 2008-09. Revenues from drainage fees are expected to increase while other income sources will remain at current levels. Expenses The FY 2009-10 Budget will increase 14.1% from FY 2008-09 Estimates. Half of the increase is due to maintaining the contingency at $30,000. Maintenance services will increase for channel maintenance. Interfund charges are remaining at 5% of total revenue. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND SUMMARY RECAP Revenue Summary Fees 333,003 387,519 652,935 663,500 Miscellaneous 4,25723,158 6,400 1,570 TOTAL REVENUES 391,776356,161 659,335 665,070 Expenditure Summary Personnel Services 221,638 244,915 328,589 345,320 Supplies 1,978 4,001 8,300 8,300 City Support Services - 30,476476 31,976 Utility Services11,798 16,305 12,400 12,888 Operations Support420 38 1,458 2,458 Staff Support3,560 2,543 6,000 8,455 City Assistance- 45 800 940 Professional Services1,000 1,344 28,300 19,800 Fund Charges/Transfers70,345 59,147 184,108 194,098 Maintenance Services2,260 13,993 22,000 22,000 Debt Service- - 18,115 17,567 Rental-ROW- - 500 500 Operating Equipment- - 14,000 - TOTAL EXPENDITURES 342,807312,999 655,046 664,302 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND REVENUES Fees 000-457500Drainage Penalties 2,953 3,630 3,500 3,500 383,889 649,435 660,000 000-457600Drainage Fees330,050 Total Fees 387,519333,003 652,935 663,500 Miscellaneous 000-491000Interest Earned 2,456 924 1,400 600 000-491200Investment Income 8,879 3,272 4,000 870 61 1,000 100 000-497000Misc Income-Drainage11,823 Total Miscellaneous 4,25723,158 6,400 1,570 TOTAL REVENUES 391,776356,161 659,335 665,070 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND General Government Expenditures Personnel Services 579-511110Regular158,553 234,865 174,428 225,978 579-511120Overtime 1,500 487 407 1,500 579-511180LTD 763 426 483 723 579-511210Longevity 8,122 5,112 6,033 7,115 579-511310FICA - Employer 18,837 12,921 11,329 17,832 579-511350TMRS - Employer 38,099 17,272 25,178 34,137 579-511410Health - Employer 34,894 22,758 23,619 32,012 579-511500Workers Compensation 3,438 9,292 8,240 4,109 Total Personnel Services221,638 345,320 244,915 328,589 Supplies 579-521000Operating Supplies 4,500 534 993 4,500 579-521100Office Supplies 200 39 28 200 579-521200Medical/Chem Supplies 3,000 1,400 2,980 3,000 579-521300Motor Veh. Supplies 300 - - 300 579-521600Equipment Maint. Supplies - 300 300 5 Total Supplies 8,300 1,978 4,001 8,300 City Support Services 579-532400Computer Fees & Licenses 1,500 - - - 579-532500City Insurance Commercial 476 - 476 476 579-532900Contingencies - 30,000 30,000 - Total City Support Services 31,976 - 476 30,476 Utility Services 579-533300Telephone/Land Lines 1,488 1,826 2,094 - 579-533310Telephone/Cell Phones 2,400 - 386 2,400 579-533500Vehicle Fuel 13,825 10,000 9,000 9,972 Total Utility Services 12,888 11,798 16,305 12,400 Operations Support 579-534100Advertising 1,000 - - - 579-534200Printing & Binding 1,000 - - 1,000 579-534300Copy Services 38 458 458 420 Total Operations Support 2,458 420 38 1,458 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND Staff Support 579-535100Uniforms 5,505 1,936 1,927 3,100 579-535300Memberships 200 95 211 150 579-535500Training/Travel 2,200 1,529 335 2,200 579-535510Meeting Expenses 225 - - 225 579-535600Professional Certification 70 325 325 - Total Staff Support 8,455 3,560 2,543 6,000 City Assistance 579-537100Medical Services 45 800 940 - Total City Assistance 940 - 45 800 Professional Services 579-541200Legal Service 1,000 - - 1,000 579-541310Contractual Services 17,300 - - 25,800 1,344 1,500 1,500 579-541400Auditor/Accounting Service 1,000 Total Professional Services 19,800 1,000 1,344 28,300 Fund Charges/Transfers 50,298 579-548500Inter-Fund Charge-Gen Fund 16,221 16,929 41,382 79,000 579-548600Inter-Fund Charge - Water 37,800 18,608 77,932 579-548650Interest Expense - 4,066 6,242 - 579-548700Bad Debt Expense 800 - 947 800 579-548800Depreciation Expense 64,000 12,192 16,355 63,994 579-548900Amortization Expense 66 - - 66 Total Fund Charges/Transfers 194,098 70,345 59,147184,108 Maintenance Services 579-551300Computer Maintenance 2,000 - - 2,000 579-551610 13,993 20,000 20,000 Drainage Channel Maintenance 2,260 Total Maintenance Services 22,000 2,260 13,993 22,000 Debt Service 579-555900Debt Service 13,200 - - 18,115 579-555900.1Interest Expense - - 4,367 - Total Debt Service 17,567 - - 18,115 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND Rental-ROW 579-561100Rental Equipment - 500 500 - Total Rental-ROW 500 - - 500 Operating Equipment 579-571300Computer & Peripherals - 14,000 - - Total Operating Equipment - - - 14,000 TOTAL DRAINAGE312,999 664,302 342,807 655,046 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 411 CAPITAL RECOVERY FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness and efficiency of storm water systems, and excellent water and sewer services. MISSION STATEMENT The purpose of the Capital Projects program is to implement infrastructure projects to keep up with state requirements and city growth as outlined in the Capital Improvement Plan. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Initiate a 5 year Capital Recovery Study. Continue to improve an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations and future growth in the community. Create a better and sounder water and sewer system. DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within five years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS 2007-082008-09 2009-10 InputActualEstimateBudget Water Storage Million Gallons 5.758.015.5 Water Connections 11,00011,54712,000 2007-082008-092009-10 Effectiveness: Water ProjectsActualEstimate Budget Gallons per connection 5236931,292 PROGRAM JUSTIFICATION AND ANALYSIS Revenues FY 2009-10 Revenues increased by 198.4% from FY 2008-09 Estimates. An increase in fund transfers to Capital Recovery is the main reason for the increase. This increase is to help pay for project expenses. Expenses The FY 2009-10 Budget will increase by 42.9% from FY 2008-09 Estimates with the completion of projects and construction in progress. Projects Completed in FY 2008-09 SW Quadrant 1.5 MG ground Storage Tank ? E Live Oak NE Quadrant 1.0 mg ground storage tank ? Northcliffe NE Quadrant 1.5 mg Elev. Tank ?Northcliffe Town Creek Wastewater Coll. Syst. Phase 1 CAPITAL RECOVERY FUND Projects to be Completed in FY 2009-10 NW Quadrant Live Oak Plant 7.5mg SE Quadrant 1 mg ground storage & new 1. mg Elev. Tank Town Creek Wastewater Coll. Syst. Phs. 2 Town Creek Wastewater Coll. Syst. Phs. 3 Trunk Collector Lines SW & W of City Trunk Collector Lines ? FM 78 & IH 10 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY SUMMARY RECAP Revenue Summary Fees 3,311,140 1,118,696 1,279,300 1,190,640 Fund Transfers 394,441 - 2,978,862- Miscellaneous662,955 224,142 743,500 385,500 TOTAL REVENUES 1,342,8384,368,536 2,022,800 4,555,002 Expenditure Summary Operations Support - 1,000- 1,000 Professional Services 3,680 2,687 103,000 102,000 Fund Transfers 229,772 46,931 268,079 - Debt Service - - 487,793- Misc & Projects -- - 3,964,209 TOTAL EXPENDITURES 49,618233,452 372,079 4,555,002 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY REVENUES Fees 000-455900Capital Recovery-Water 785,8812,557,311 904,200 904,200 272,800 000-455910Capital Recovery-Waste Water 516,444 322,965 272,800 9,850 102,300 13,640 000-455913Capital Recovery-N. Sewer Treatmt 237,385 Total Fees3,311,140 1,190,640 1,118,6961,279,300 Fund Transfers 000-481000Transfer from Reserves 394,441 - -2,491,069 000-486100Transfer In - - 487,793 - Total Fund Transfers 394,441 - -2,978,862 Miscellaneous 000-491000Interest Earned 2,000 10,965 1,633 10,000 000-491200Investment Income 50,000 601,990 222,464 400,000 000-497000Misc Income - - 4 5 - 50,000 000-498100Reimbursement-FM 78 Project 50,000 - 50,000 000-498200Reimbursement-Water Meters - 283,500 283,500 - Total Miscellaneous 385,500 662,955 224,142 743,500 TOTAL REVENUES4,368,536 4,555,002 1,342,8382,022,800 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY General Government EXPENDITURES Operations Support 101-534100Advertising -- 1,000 1,000 Total Operations Support -- 1,000 1,000 Professional Services 101-541100Engineering Services 1,680 25,000- 25,000 101-541300Professional Services - 75,000- 75,000 101-541400Auditor Services 2,6872,000 3,000 2,000 Total Professional Services 2,6873,680 103,000 102,000 Fund Charges/Transfers 101-548000Transfer Out - 268,079- - 101-548650Interest Expense 185,396 - - - 101-548700Bad Debt Expense 2,189- - - 101-548800Depreciation Expense 41,414 41,780 - - 101-548900Amortization Expense 2,9622,962 - - Total Fund Charges/Transfers 46,931229,772 268,079 - Debt Service 101-555628Bond-CO SR2007-Principal - - 250,000- 101-555628.Bond-CO SR2007-Interest -- - 237,793 Total Debt Service -- - 487,793 Capital Outlay 101-581000Major Projects- Cap Rec - - - - 101-581600Mains/Valves/Pumps 26,884- - - 101-581700Improvements-S/S/L/Govt -- - - Total Debt Service 26,884- - - TOTAL EXPENDITURES 76,502233,452 372,079 590,793 SCHERTZ ECONOMIC DEVELOPMENT CORPORATION FUND: 620-SED CORPORATION VISION STATEMENT Schertz strives to develop as a premier Texas community that promotes a family atmosphere, is sustained by foresight and innovation and continues a long- standing commitment to economic prosperity and workforce opportunities. MISSION STATEMENT Economic Development will create a diverse, sustainable economic model which fosters a balanced and interdependent commercial and residential tax base while proactively engaging in new business attraction. GOALS AND OBJECTIVES Identify and attract desirable jobs. Strengthen Schertz?s business climate. Generate investment in underdeveloped areas of the City. Improve the Quality of Place. DEPARTMENTAL DESCRIPTION Promote the City of Schertz. Promote economic development opportunities for employers of all sizes. Offer educational opportunities for business owners and entrepreneurs. Conduct incentive application analysis and field inquiries from public, prospects, and actively engage in business recruitment. ORGANIZATIONAL CHART City Manager Assistant City Manager Economic Development ECONOMIC DEVELOPMENT 2007-082008-09 2009-10 Executive Director 11 1 Assistant Director 01 1 Economic Development Analyst 01 1 Economic Development Specialist II 01 1 Economic Development Specialist 20 0 TOTAL POSITIONS 34 4 PERFORMANCE INDICATORS 2007-08 2008-092009-10 Workload/OutputActualEstimateBudget Number of inquiries/prospects assisted 4565 70 Number of companies visited in BRE (Business, Retention & Expansion) Program 1236 72 Attendance at business seminars 80200 200 Number of Trade shows attended 46 8 Number of businesses from target industries interested in locating 46 8 Number of firms receiving assistance from ED (by type of assistance) 1012 14 2007-08 2008-092009-10 EfficiencyActualEstimateBudget EDC dollars invested per $1,000 payroll $12$11$11 Dollars of new private capital investment per EDC dollar of incentives $71$75$80 City property, sales, and HOT (hotel occupancy tax) tax dollars generated per dollar of ED expenditures (departmental) $18$18$19 Dollars of capital investment per hour worked $3,600$3,960$4,000 Dollars of marketing/advertising spent per new lead generated $500$400$58 2007-082008-092009-10 EffectivenessActualEstimateBudget Jobs created and/or retained 150175200 Dollars of new private capital invested (millions)$22$30$32 Average wage of jobs created by firms that received assistance $36,000$38,000$40,000 ECONOMIC DEVELOPMENT PROGRAM JUSTIFICATION AND ANALYSIS Revenues For FY 2009-10 Tax Revenue is expected to increase by 3.3% from FY 2008-09. Expenses Non-Departmental expenses will decrease 2.9% in FY 2009-10. This is due to a decrease in maintenance services for painting the emergency buildings completed in FY 2008-09.There is an increase in operating supplies to keep up with the cost of supplies to maintain these buildings. In addition, utility costs increased to keep up with higher gas and electric rates. There is also a $5,000 budget for replacing furniture at Station 1. The Economic Development FY 2009-10 Budget will decrease by 2.2% from FY 2008-09 Estimates. The increase in Personnel cost is mainly due to full-year funding of the Business Development Analyst position filled for the entire year. Special events budget will increase to support events such as the Business Appreciation Dinner, Schertz Youth Commission, Festival of Angels, the Jubilee, and general business relationship and appreciation activities. Operations support will increase for advertising at tradeshows, print and online advertising and marketing collateral. Training/Travel expenses will increase to allow two staff members to attend eight trade shows. Professional Services are not budgeted which offset the increases in other line items. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION SUMMARY RECAP Revenue Summary Taxes 1,821,140 2,058,586 2,170,000 2,150,000 57,535 33,00030,000 Miscellaneous1,447,214 TOTAL REVENUES 2,116,1213,268,354 2,200,000 2,183,000 Expenditure Summary General Government Non-Departmental 123,673 175,602 176,584 190,800 Economic Development779,1521,577,1532,012,4751,744,596 TOTAL GENERAL GOVERNMEN T 1,752,755902,825 2,189,059 1,935,396 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION REVENUES Taxes 000-411500Sales Tax Revenues (4B)1,821,1402,058,586 2,150,000 2,170,000 Total Taxes 2,058,5861,821,140 2,170,000 2,150,000 Miscellaneous 000-491000Interest Earned 1,000 4 ,622 3 ,752 2 ,000 000-491200Investment Earnings 32,000 1 09,780 5 3,783 2 8,000 000-492000Proceeds from Bond SR20071,328,092 - - - 000-497000Misc Income - 4,720 - - Total Miscellaneous 57,5351,447,214 33,000 3 0,000 TOTAL REVENUES 3,268,3542,116,1212,200,000 2,183,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION GENERAL GOVERNMEN T NONDEPARTMENTAL Supplies 101-521000Operating Supplies 17,500 10,179 14,403 17,500 101-521200Medical/Chemical Supplies 3,500 3,755 1,862 2,100 Total Supplies 21,000 13,934 16,265 19,600 Utilities 101-533200Gas Utility Service8,500 4,552 6,609 9,000 101-533300Electricity Utility Service 74,000 53,193 73,246 65,200 101-533410Water Utility Service 10,500 7,422 7,734 7,000 101-533500Fuel Supply (Diesel) 1,500 1,629 2,365 1,900 Total Utilities 94,500 66,796 89,954 83,100 Maintenance Services 101-551100Building Maintenance 36,800 34,468 28,292 36,800 2,500 101-551400Minor & other Equip Maintenance 1,984 1,970 3,084 101-551700Ground Maintenance 1,000 - 1,105 1,000 101-551800Other Maint Agreement 30,000 6,491 10,586 30,000 Total Maintenance Services 70,300 42,943 41,953 70,884 Operating Equipment 101-571000Furniture & Fixtures 5,000 - - 3,000 - 101-571100ED Project Support 9,522 - - TotalOperating Equipment 5,000 - 9,522 3,000 Capital Outlay 101-581100ED Project Support - - 17,908 - Total Capital Outla y - - 17,908 - TOTAL NONDEPARTMENTAL 123,673 190,800 175,602176,584 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION GENERAL GOVERNMENT EXPENDITURES Personnel Services 966-511110Regular 206,373 153,007 151,518 204,830 966-511120Overtime - 1,383 - - 966-511180LTD 645 352 424 638 966-511210Longevity 1,537 1,160 680 1,050 966-511240Vehicle Allowance 4,200 - - 4,200 966-511310FICA - Employer 15,905 12,556 9,893 15,750 966-511350TMRS - Employer 32,169 14,007 21,550 30,151 966-511410Health - Employer 19,939 12,116 14,213 18,293 575 966-511500Workers Compensation 250 646 311 Total Personnel Services 198,528194,892 275,558 281,343 Supplies 966-521000Operating Supplies - - 124 180 966-521100Office Supplies 1,000 1,144 702 1,000 Total Supplies 1,000 1,144 826 1,180 City Support Services 966-532500Eco Dev - Insurance 1,500 124 415 715 36,000 966-532800Special Events 11,776 20,000 16,549 Total City Support Services 37,500 16,673 12,191 20,715 Utility Services 966-533300Telephone/Land Lines 800 3,342 2,708 500 966-533310Telephone/Cell Phones 4,800 - 574 4,500 966-533320Telephone/Air Cards - - - - 966-533500Vehicle Fuel 750 5,875 2,366 4,500 750 966-533550Vehicle Maintenance 18 500 315 Total Utility Services 7,100 9,532 5,666 10,000 Operations Support 966-534000Postage 1,000 - 164 500 966-534100Advertising 100,000 350 9,000 25,000 966-534200Printing & Binding 7,500 2,865 1,144 5,500 3,600 966-534300Copy Services 2,920 6,000 - Total Operations Support 112,100 3,215 13,228 37,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION Staff Support 966-535100Uniforms 350 1,363 108 325 966-535300Memberships 18,000 3,495 3,730 19,889 966-535302Memberships-Commuter Rail Board 50,000 - 45,375 50,000 966-535400Publications 500 613 136 500 966-535500Training/Travel 40,000 17,531 25,947 25,000 2,000 966-535510Meeting Expense 2,313 2,000 4 Total Staff Support 110,850 23,006 77,609 97,714 City Assistance 966-537600Business Development Program - - 363,362 450,000 966-537602FairField Inn Support - - 31,000 - Total City Assistance - - 394,362 450,000 Professional Services 966-541100Engineering 2,000 3,000 965 1,000 966-541200Legal Services 25,000 30,812 17,479 25,000 966-541300Professional Services - 32,953 45,249 118,000 966-541400Auditor/Acct. Services 5,500 2,000 2,687 3,000 966-541450Consulting Services - - -150,000 966-541500Paying Agent 2,000 769 769 2,000 - 966-541502Bond Issuance Cost - - 11,669 Total Professional Services 184,500 81,203 67,149 149,000 Fund Charges/Transfers 966-548500Transfer Out 50,000 - - 13,000 966-548505Contribution to I&S - 111,834 574,123 - 966-548600Interfund Charges-Admin 55,500 44,000 47,227 46,432 - 966-548650Bond Issuance Expense - - 28,092 Total Charges/Transfers 105,500 183,926 621,350 59,432 Maintenance Services 966-551800Other Maintenance Agreements - - - 3,100 Total Maintenance Services - - - 3,100 Debt Service 966-555600Bond-GO SR98-Principal 255,000 - - 240,000 966-555600.Bond-GO SR98-Interest 120,672 - - 133,933 966-555650Bond-CO 2007-Principal 125,000 128,092 115,000 120,000 966-555650.Bond-CO 2007-Interest 38,697 - 47,351 43,509 966-555800New Fire Engine 111,834 - - 111,834 Total Debt Service 651,203 128,092 162,351 649,276 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION Operating Equipment 966-571100Furniture and Fixtures - - 21,893 5,000 966-571300Computer & Peripherals 3,500 - - 4,500 966-571800Field Equipment - 2,785 2,000 - Total Operating Equipment 3,500 2,785 23,893 9,500 Capital Outlay 966-581200Vehicles - 134,684 - - 250,000 966-581800Improvement-Parks - 250,000 - Total Capital Outlay 250,000 134,684 - 250,000 T TOTAL ECONOMIC DEVELOPMEN 2,012,475 1,744,596 779,1521,577,153 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored by the City of Schertz. Events such as: Trunk or Treat, Blue Santa, and Sweetheart Event. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2009-10 will increase 143.5% over FY 2008-09 Estimates. The change is due to an increase of fund transfers for various events and advertising. Expenses FY 2009-10 Budget will increase by 124.8% from FY 2008-09 Estimates. Certain events and advertising will now be paid through this fund, instead of individual General Fund departments as in the past. These increases should match the increases in transfer revenues in dollar amount. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS FINANCIAL SUMMARY Revenue Summar y Fund Transfers 126,378 26,500 58,250 149,344 Miscellaneous18,845 27,200 36,905 15,500 TOTAL REVENUES 145,223 73,750 176,544 6 3,405 Expenditure Summary CULTURAL OTHER EVENTS - - 4,750 - FESTIVAL OF ANGELS 12,986 305 - 23,994 EMPLOYEE CHRISTMAS PARTY 4,615 5,354 5,000 5,000 4th OF JULY JUBILEE 1,571 922 - 6,500 NATIONAL NIGHT OUT - - 100 100 WILENCHIK WALK FOR LIFE 972 4,032 4,000 21,500 BLUE SANTA 9,931 6,272 6,272 6,000 50th ANNIVERSARY 7,780 66,937 - 31,000 TML EVENTS - 2,885 - - SWEETHEART EVENT - 8,566 - 69,500 HAL BALDWIN SCHOLARSHIP - - 1,000 1,000 POOL CONCESSION - 6,852 - - TOTAL CULTURAL 37,855 102,125 16,372 169,344 TOTAL EXPENDITURES 37,855 16,372 169,344 1 02,125 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS REVENUES Fund Transfers 000-481000Transfer from Reserves - - - 15,000 000-481314Transfer from Hotel/Motel - 7 ,000 - 85,244 000-485000Interfund Transfer In - 1 26,378 1 9,500 5 8,250 000-486101Transfer In-General Fund 49,100 - - - Total Fund Transfers 149,344 1 26,378 2 6,500 5 8,250 Miscellaneous 000-491200Investment Income 700 4 ,683 3 ,887 4 ,000 000-492200Wilenchik Walk For Life 20,000 1 ,000 4 ,066 4 ,000 000-493000Donations-July 4th - 3 5 2 45 - 000-493018TML Dinner - - 2 ,891 - 000-493100Employee Picnic - - 2 85 - 000-49310550th Anniversary - - 3 ,544 - 000-493150Schertz Fest - - 4 ,835 - 000-493250Pool Concession - - 7 ,607 - 000-453400Donations-Christmas Activities - 2 ,000 - - 000-493450Proceeds-Holiday Lock-up 6,500 1 0,932 6 ,272 6 ,500 000-493460Schertz Sweetheart - - 3 ,273 - 000-493500Community Svc Award Dinner - 1 95 - - 000-493621Hal Baldwin Scholarship - - - 1,000 Total Miscellaneous 27,200 1 8,845 3 6,905 1 5,500 TOTAL REVENUES 176,544 1 45,223 6 3,405 7 3,750 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS Expenditures Miscellaneous 600-534100Other Events 4,750 - - - 601-532800Festival of Angels 12,986 305 -23,994 602-532800Employee Appreciation 5,000 4,615 5,354 5,000 604-5328004th of July Jubilee 6,500 1,571 922 - 607-532800National Night Out 100 - - 100 608-532800Relay for Life 21,500 972 4,032 4,000 615-532800Blue Santa 6,000 9,931 6,272 6,272 617-53280050th Anniversary Celebration 7,780 66,937 -31,000 618-532800TML Dinner - - 2,885 - 619-532800Sweetheart Event - 8,566 -69,500 621-532850Hal Baldwin Scholarship 1,000 - - 1,000 625-532850Pool Concession - - 6,852 - Total Miscellaneous 169,344 37,855 102,125 16,372 TOTAL EXPENDITURES 169,344 37,855 102,125 16,372 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented at local hotels/motels. There are four hotels in Schertz. The Atrium Inn and the Hampton Inn represent 157 rooms. The two newest hotels as of April 2009 are La Quinta with 81 rooms and Fairfield with 119 rooms. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2009-10 will increase 65.0% over FY 2008-09 Estimates with the addition of La Quinta and Fairfield hotels which opened mid-year. Expenses FY 2009-10 Budget will decrease by 45.4% from FY 2008-09 Estimates. This decrease is caused by one-time expenses in FY 2008-09 which will not be repeated in FY 2009-10, specifically a transfer for the Kramer House and a purchase of portable electronic message boards. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX SUMMARY RECAP Revenue Summary Taxes 259,176 273,558 436,000 413,910 Fund Transfers - - - - Miscellaneous 14,88120,927 18,100 3,900 TOTAL REVENUES 288,439280,103 454,100 417,810 Expenditure Summary Supplies 1,978- - - City Support Services - - 104,943- Professional Services34,607 89,810 135,500 2,500 Fund Charges70,000 130,500 173,500 212,876 Operating Equipment33,450 19,975 4,800 50,000 Capital Outlay50,126 14,036 55,300 - TOTAL EXPENDITURES 256,299188,183 369,100 370,319 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX General Government REVENUES Taxes 000-411800Hotel Occupancy Tax 273,558259,176 436,000 413,910 Total Taxes 273,558259,176 436,000 413,910 Fund Transfers 000-481000Transfer From Reserves -- - - Total Fund Transfers -- - - Miscellaneous 000-491000Interest Earned 2,030 474 800 400 000-491200Investment Income 18,897 14,004 17,300 3,500 000-497000Miscellaneous Income 403- - - Total Miscellaneous 14,88120,927 18,100 3,900 TOTAL REVENUES 288,439280,103 454,100 417,810 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09 CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX General Government EXPENDITURE S Supplies 101-521000Operating Expense 1,978 - - - Total Supplies - - 1 ,978 - City Support Services 101-532800Special Events - - 104,943 - Total City Support Services - - - 104,943 Professional Services 101-541300Other Consult/Prof Services33,607 - 87,795133,000 2,015 2,500 2,500 101-541400Auditor/Accounting Services 1,000 Total Professional Services 34,607 2,500 89,810135,500 Fund Charges/Transfers 101-548000Transfer Out - - - 26,500 101-548100Interfund Transfer Out 104,00070,000 127,632 173,500 - - 85,244 101-548106Transfer Out-Special Events - Total Fund Charges 130,50070,000 212,876 173,500 Operating Equipment 101-571200Vehicles & Access. - 2,200 - - 101-571500Operating Equipment14,101- - - 19,975 4,800 50,000 101-571810Event Banners 17,149 Total Fund Charges 19,97533,450 4,800 50,000 Capital Outlay 101-581200Vehicles & Access. over $5,000 - - 8,49917,300 101-581750Civic Center Improvements27,140 5,537 - - - 38,000 - 101-581800Equipment over $5,000 22,986 Total Capital Outlay 50,126 - 14,03655,300 TOTAL NONDEPARTMENTAL 188,183 370,319 256,299 369,100 FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for improvement of the City of Schertz Park System. Revenues are derived from developer fees (in lieu of parkland dedication), grants, and donations. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2009-10 will decrease 21.6% over FY 2008-09. The revenue for this fund is tied to development of property within the City. Lower levels of development are expected for FY 2009-10 which causes the decrease in revenues. Expenses FY 2009-10 Budget will decrease by 66.0% from FY 2008-09 Estimates. With lower revenues, expenses will have to decrease as well to balance. There are no land purchases budgeted in FY 2009-10. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government SUMMARY RECAP Revenue Summary Fees 124,474 41,207 60,000 35,000 Miscellaneous50,26714,84835,400 4,100 TOTAL REVENUES 56,055174,741 95,400 39,100 Expenditure Summary Non-Departmental Maintenance Services 19,256 1,306 - - Operating Equipment 33,776 - - - 44,405 -- Capital Outlay- Total Non-Departmental 45,71153,032 - - Parkland Dedication Maintenance Services - 15,000- 3,500 Operating Equipment 5,488- 35,500 - Capital Outlay-- -- Total Parkland Dedication 5,488- 50,500 3,500 Tree Mitigation Maintenance Services 15,550- 15,000 - - 30,000- Operating Equipment- Total Tree Mitigation 15,550- 15,000 30,000 TOTAL EXPENDITURES 53,032 66,749 65,500 33,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government REVENUES Fees 000-458800 Parkland Dedication 79,313 50,000 5,000 25,088 000-458900Tree Mitigation10,000 30,000 45,161 16,119 Total Fees 41,207124,474 60,000 35,000 Miscellaneous 000-491000 Interest Earned 617 400 100 354 000-491200Investment Interest 15,000 4,000 24,650 14,494 - 000-495015Friends of North-Matching Fund 25,000 - 000-499000Transfer from Tree Mitigation20,000 - - - Total Miscellaneous 35,400 4,100 50,267 14,848 TOTAL REVENUES 174,741 56,055 95,400 39,100 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES NON-DEPARTMENTAL Maintenance Services 101-551110Trees19,2561,306 -- Total Maintenance Services 1,30619,256 - - Operating Equipment 301-571000Signs/Fixtures 3,400 - - - 301-571700Minor Improvements30,376- -- Total Operating Equipment -33,776 - - Capital Outlay 301-581700Other Improvements-44,405 -- Total Capital Outlay 44,405- - - TOTAL NON-DEPARTMENTAL 45,71153,032 - - C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES PARKLAND DEDICATION Maintenance Services 301-551710Landscaping--15,000 3,500 Total Maintenance Services -- 15,000 3,500 Operating Equipment 301-571000Signs/Fixtures 2,288- 30,000 - 301-571700Minor Improvements-3,2005,500 - Total Operating Equipment 5,488- 35,500 - Capital Outlay 301-581700Other Improvements-- -- Total Capital Outlay -- - - TOTAL PARKLAND DEDICATION 5,488- 50,500 3,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES TREE MITIGATION Maintenance Services 302-551110Trees 13,381- 15,000 - 302-551710Landscaping-2,169 -- Total Maintenance Services 15,550- 15,000 - Operating Equipment 302-571000Signs/Fixtures - - - 30,000 302-571700Minor Improvements-- -- Total Operating Equipment -- - 30,000 TOTAL TREE MITIGATION 15,550- 15,000 30,000 FUND: 318 RECYCLING FUND VISION STATEMENT To encourage city wide recycling through Fall and Spring clean up to collect recyclable materials. This should minimize the amount of landfill use and waste by reusing materials. MISSION STATEMENT To account for any revenues and expenditures to support city wide recycling program and to expand the program to provide the most benefit from recycling. GOALS AND OBJECTIVES To support and encourage city wide recycling. Increase the amount of citizens utilizing the recycling program. To Beautify the City. DEPARTMENTAL DESCRIPTION Collect all revenues and account for all expenditures from Recycling Fund. Fund the city wide fall and spring collection days. Encourage Participation in Recycling. RECYCLING ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Recycling PERFORMANCE INDICATORS 2007-082008-09 2009-10 Workload/OutputActualEstimateBudget City Wide Recycling Drives 22 2 Recycling Tons Collected 2,1002,100 2,100 Households Participating in Program 9,3879,640 9,960 2007-082008-092009-10 EfficiencyActualEstimateBudget Tons Collected Per City Wide Day 1,0501,000 1,000 Amount Expenditures per Recycling Ton 21.1621.0021.50 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2009-10 will increase by $40,000 compared to FY 2008-09 estimates. This increase is dependent on the outcome of the referendum in November 2009 to increase rates to offset expenses for Fall and Spring Clean- Up. Expenses FY 2009-10 Expenses will be $46,000 which is a 2.1% decrease compared to FY 2008-09 Estimates. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED SUMMARY RECAP Revenue Summary Fees 23,47222,821 18,000 46,000 TOTAL REVENUES 46,000 22,821 23,472 18,000 Expenditure Summary Supplies - 341 - - Maintenance Services 15,16328,774 18,000 46,000 TOTAL EXPENDITURES 46,000 28,774 15,504 18,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED REVENUES Fees 000-458200Sale of Recycle Materials22,821 23,472 18,000 46,000 Total Fees 23,47222,821 18,000 46,000 TOTAL REVENUES 23,47222,821 18,000 46,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED EXPENDITURES Supplies 101-521000Operating Supplies 341- - - Total Supplies 341- - - Maintenance Services 101-551510Payable to Waste Contractor 15,16328,774 18,000 46,000 Total Maintenance Services 15,16328,774 18,000 46,000 TOTAL RECYCLING 15,50428,774 18,000 46,000 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 614 PARKS & RECREATION FOUNDATION MISSION STATEMENT The mission of the Foundation is to raise funds to improve and expand our community parks, trails, venues, and recreational programs providing access, adventure, and opportunity for all. One of our main goals is to construct a 58,000 square foot multi-purpose state-of-the-art event facility which would accommodate 5,000 people. The facility will be perfect for concerts, rodeos, craft shows, exhibitions, private and corporate events, graduations, car & boat shows, sporting tournaments, festivals, and children?s educational and recreational th programs-like SchertzFest and the 4 of July Jubilee. PROGRAM JUSTIFICATION AND ANALYSIS Revenues This is a new fund beginning FY 2009-10. Revenues are budgeted at $175,715. Expenses Expenses are budgeted at 175,000. C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED SUMMARY RECAP Revenue Summar y Fees - - - 101,000 74,715 Miscellaneous - - - TOTAL REVENUES - - -175,715 Expenditure Summar y 4th of July Jubilee - - -100,000 Schertz Fes 75,000 t - - - TOTAL EXPENDITURES - - -175,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED REVENUES Fees 000-450000Sales - - -100,000 000-450100Fees - - 1,000 - Total Fees - - -101,000 Miscellaneous 000-493000Donations/Contributions - - 74,715 - Total Miscellaneous - - -74,715 TOTAL REVENUES - - -175,715 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED EXPENDITURES 4th JULY JUBILEE Operations Support 604-534100Advertising 1,500 - - - Total Operations Support 1,500 - - - Professional Services 604-541650Miscellaneous Expense 7,000 - - - 604-541910Fireworks - - -12,500 604-541920Entertainment - - -15,000 604-541930Security 7,000 - - - 604-541940Vendor Expense - - -27,000 604-541950Carnival Expense 30,000 - - - Total Professional Services - - -98,500 TOTAL 4TH JULY JUBILEE - - -100,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 2006-072007-082008-09CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED EXPENDITURES Schertz Fest Operations Support 604-534100Advertising 1,000 - - - Total Operations Support 1,000 - - - Professional Services 604-541650Miscellaneous Expense 3,000 - - - 604-541910Fireworks - - -10,000 604-541920Entertainment 6,000 - - - 604-541930Security - - -25,000 604-541940Vendor Expense 30,000 - - - Total Professional Services - - -74,000 TOTAL SCHERTZ FEST - - -75,000 THIS PAGE INTENTIONALLY LEFT BLANK C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2005 BOND - PUBLIC IMPROVEMENTS ($3,200,000) Elevated Storage Tank for Lower Zone 944Elevated Tank 1.5 MMG Live Oa3,200,0002,619,925 ON GOING k TOTAL PROJECTS COST YTD$ 2,619,9253,200,000$ 2006 BOND - $15,000,000 968Library Building6,000,0008,311,107$ COMPLETE 930Streets7,000,0007,000,000 ON GOING 931Drainage2,000,0001,987,588 ON GOING TOTAL PROJECTS COST YTD$ 17,298,69515,000,000$ 2007 BOND - $9,915,000 911Towncreek Project6,600,0003,437,986$ ON GOING 912EMS - Vehicles & Equipment500,000522,990 COMPLETE 912Public Works - Machinery & Equipment665,000648,576 COMPLETE 913Communication Equipment850,000857,175 COMPLETE 994EDC Projects1,300,0001,300,000 COMPLETE TOTAL PROJECTS COST YTD$ 6,766,7279,915,000$ 2007 BOND - $6,000,000 915Drainage2,000,000569,539$ ON GOING 969Recreation Center2,000,0002,998,226 ON GOING 960Streets2,000,000200,684 ON GOING TOTAL PROJECTS COST YTD$ 3,768,4496,000,000$ 2008 BOND - $9,900,000 969Recreation Center4,500,0001,255,411$ ON GOING 960Streets5,400,000376,096 ON GOING TOTAL PROJECTS COST YTD$ 1,631,5069,900,000$ C I T Y OF S C H E R T Z OPERATING BUDGET 2009 - 10 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2009 BOND - $6,600,000 969Recreation Center1,000,000$ ON GOING- 960Streets5,600,000- ON GOING TOTAL PROJECTS COST YTD$ -6,600,000$ FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 CITY MANAGER (151) Council City ManagerDiscretion 111 Assistant City Manager46 222 Assistant to City Manager28 111 Executive Assistant28 122 Special Projects Coordinator35 100 Assistant to City Manager/Risk Manager37 100 Management Consultant35 100 Total 66 MUNICIPAL COURT (152) Director32 111 Senior Deputy Court Clerk24 001 Deputy Court Clerk17 333 Warrant Officer311 00 Warrant Officer/Baliff281 00 Total45 CUSTOMER RELATIONS 311(153) Customer Relations/311 17 444 Total 44 PLANNING AND ZONING (154) Planning Manager (UNFUNDED)381 11 Senior Planner31 111 Planner I 24 111 Planning Technician (UNFUNDED)22 111 Director of Development Services40 100 Total 44 FACILITIES MAINTENANCE (161) Facilities Maintenance Director 35011 Facilities Maintenance Manager 28011 Facilities Maintenance Foreman 20111 Facilities Tech Foreman 20111 Facility Maintenance Worker I12 111 Facilities Tech I11 445 P/T Facilities Tech I 11 137 General Services Director35 100 General Services Manager28 100 General Services Foreman20 100 Total 1217 CITY SECRETARY (164) Council Discretion City Secretary111 Deputy City Secretary30 111 Total 22 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 PUBLIC AFFAIRS (170) Director35 001 Administrative Assistant20 001 Account Manager25001 Director of Community and Media Relations35 100 Director of Media Relations35 010 Community and Media Relations Administrative Assistant20 100 Media Relations Administrative Assistant20 010 Underwriting/Marketing Assistant25 100 Underwriting Specialist/Editor25 010 Total 33 RECORDS MANAGEMENT (171) Records Management Assistant17 001 Records Manager32 110 Records Management Specialist II17 110 Records Management Specialist I15 100 Records Management Clerk13 100 Total 21 ENGINEERING (173) City Engineer42 111 Senior Administrative Assistant24 011 GIS Technician II28 100 GIS Technician26 100 Temporary Seasonal GIS Technician 200 Total 22 GIS (174) GIS Coordinator28011 GIS Specialist26 011 Senior GIS Technician28 000 GIS Technician I26 000 Temporary Seasonal GIS Technician 000 Total 22 BUSINESS OFFICE (176) Business Office Manager31111 Assistant Business Office Manager25011 Solid Waste Coordinator/Debt Collections Clerk18111 Senior Utility Billing/Cash Collections Clerk18111 Utility Billing Clerk14 333 Meter Tech II15 111 Meter Tech I13 222 Business Office Supervisor25 100 Total 1010 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 POLICE (256) Police Chief43 111 Assistant Police Chief40 111 Captain37 011 CID Lieutenant34 011 Lieutenant34 211 CID Sergeant31 033 Sergeant31 633 CID Corporal28 022 Corporal28 766 Special Projects Officer26 011 Detective26 022 Police Officer26 292424 Public Safety Systems Engineer25 011 Senior Administrative Assistant24 011 Office Manager21 111 12 Records Clerk222 Communications Manager28 001 Communications Shift Supervisor20 003 Communications Officer17 1299 Crossing Guards (P/T)N/A 666 Administrative Assistant II24 100 Fire Department Law Enforcement Commission0 333 City Manager Commission0 111 Reserve Officer Commission1 111 Warrant Officer31 100 Warrant Officer/Baliff28 100 Communications Supervisor28 110 Dispatch Supervisor20 030 Total7070 (Total Not including Commissions whose headcounts are in Fire and City Manager's Office) FIRE RESCUE (257) Fire Chief42 111 Assistant Chief/Fire Marshal 40111 Captain 35333 Deputy Fire Marshal 33111 Training/Safety Officer 31001 Lieutenant 31666 Fire Apparatus Operator 27666 Firefighter 22121212 Senior Administrative Assistant24 011 Administrative Assistant20 100 Training Officer31 110 Total 3232 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 INSPECTIONS (258) 40 Director of Dev Services011 Chief Inspector28 111 Assistant Chief Inspector28 111 Assistant Inspector20 111 Permit Technician17 222 Administrative Assistant II24 100 Senior Administrative Assistant24 010 Sanitarian28 100 Code Enforcement Officer20 100 Total 76 MARSHAL SERVICES (259) 40 City Marshal/Emergency Management Coordinator011 Deputy Marshal Sergeant31011 Deputy Marshal Corporal28 011 Sanitarian28 011 Code Enforcement Officer20 011 Animal Services Manager Commission0 011 Total 55 (Total does not include Commission whose Headcount is under Animal Care Services) EMS (280) (Please see the note at the end of the Pay Tables) EMS Director 42111 Operations Manager 40111 Clinical Manager 37111 EMS Office Manager33 111 EMS Senior Administrative Assistant24 011 Administrative Specialist20 100 Billing Specialist23 011 Billing Clerk14 011 P/T Billing Clerk12 100 EMS Supervisor 33033 Field Training Officer29 033 Paramedic23 212121 P/T Paramedics23 151515 P/T EMT Intermediates18 555 Paramedic Supervisors 33300 Total 5454 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 STREETS (359) Street Supervisor 30111 Foreman 20111 Street Worker II17 223 Street Worker II/Sweeper Operator17 111 Street Sweeper Operator17 111 Street Worker I14 776 Total 1313 PARKS, RECREATION, & COMMUNITY SERVICES (460) Director of Parks, Recreation & Community Services40011 Administrative Assistant20 111 Parks Manager30011 Parks Foreman20 101 Park Worker I14 444 Parks & Recreation Director40 100 Park Worker II17 110 Total 88 CIVIC AND COMMUNITY CENTERS (464) Civic Center Manager & Account Manager 30001 Events Manager/Recreation Program Coordinator 30110 Total 11 PUBLIC WORKS (575) Public Works Director42 111 Public Works Assistant Director38 111 Public Works Coordinator36 011 PW Inspector21 111 Public Works Senior Clerk18 011 Records and Purchasing18 100 PW Clerk/Dispatcher12 100 Administrative Assistant II24 100 Senior Administrative Assistant24 000 Total 55 WATER & SEWER (575) Schertz Seguin Local Government Corporation General ManagerN/A111 Water & Sewer Supervisor30 111 Water & Sewer Foreman20 111 Serviceman III18 011 Serviceman II17 444 Serviceman I14 788 Total 1616 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 DRAINAGE (579) Public Works Superintendent33 111 Drainage Foreman20 111 Drainage Worker II17 122 Drainage Worker I14 333 Total 77 LIBRARY (665) Library Director42011 Library Manager 35111 Youth Services Librarian28 011 Library Technician 14 004 Library Circulation Clerk12 051 Part Time Library Clerk Circulations (20 hours)12 026 Part Time Library Clerk Children's Programming (20 hours)12 011 Part Time Library Clerk Circulations (10 hours)12 022 Part Time Library Clerk Processing (20 hours)12 011 Part Time Library Clerk Shelving (20 Hours)12 011 Part Time Library Page5 002 Children's Librarian28 100 Library Clerk12 500 Part Time Library Clerk12700 Total1521 ANIMAL SERVICES (762) Animal Services Manager30 011 Animal Services Officer17 045 Shelter Operator13 310 Animal Control Manager/Supervisor25 100 Animal Control Officer17 200 Total 66 INFORMATION TECHNOLOGY (853) IT Manager42011 Senior Systems Engineer30011 Customer Service Coordinator22111 Systems Engineer II30100 ystems Engineer I22100 S Total33 HUMAN RESOURCES (866) Human Resources Director35 111 Senior HR Generalist27 111 Clerk13 111 Floating Clerk13 011 Total 44 FY 2009-10 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2007-08FY2008-09FY2009-10 FINANCE (868) Finance Director42 111 Finance Office Manager35 111 Staff Accountant28 111 Financial Analyst28 111 Finance Clerk18 222 Total 66 PURCHASING AND ASSET MANAGEMENT (872) Purchasing & Asset Management Director40 011 Risk & Safety Assistant20011 Purchasing Manager30 011 Senior Purchasing Clerk18 011 Administrative Assistant20 011 Warehouse Clerk 13 100 Purchasing Agent30 100 Total 55 FLEET SERVICES (877) Fleet Services Foreman24 011 Fleet Mechanic16 222 Mechanic/Foreman18 100 Total 33 ECONOMIC DEVELOPMENT (966) Economic Development Executive Director 41 111 Assistant Director Economic Development32 011 Economic Development Specialist II27 011 Economic Development Analyst20 011 Economic Development Specialist25 200 Business Events Coordinator22 000 Total 44 DEBT SERVICE REVIEW General Fund YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 2001 349,980 351,318 356,905 356,668 360,630 - to 2021358,770 2003 247,480 250,820 253,800 256,368 258,630 - to 2018255,675 2004 604,227 590,008 566,008 562,211 548,805 - to 2024535,643 2006 752,981 650,981 748,981 842,981 834,981 - to 2031973,981 2007i 123,277 126,184 125,524 128,031 126,939 - to 2016125,715 2007ii 469,780 484,096 423,921 424,560 424,792 - to 2027424,617 2008 626,834 734,650 734,679 734,088 762,259 - to 2028734,706 2009 389,480 423,063 478,813 468,875 538,063 - to 2028466,613 Total$ 3,564,039$ 3,611,120$3,688,632$3,773,782$3,855,099$ 3,875,719 Water and Waste Water Debt Service YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 1974 7,350 - - - - - 2001 368,131 368,671368,551367,631371,006 - to 2021373,419 2005 234,956 235,331 235,363 235,031 234,331 - to 2025238,331 2007i 9,582 9,893 9,580 9,868 10,131 - to 201610,370 Total$ 610,437$ 604,002$603,914$602,663$615,468$ 622,120 Schertz-Seguin Local Government Corporation Debt - Schertz Portion YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 1999 158,972 --- -- 2001 404,183 403,115260,000260,000260,000 - to 2041260,000 2005 361,303 361,303363,709363,018364,218 - to 2025367,468 2007 931,569 930,1191,070,6691,070,5691,070,069 1,069,169- to 2041 Total$ 1,856,026$ 1,694,536$1,694,378$1,693,587$1,694,287$ 1,696,637 Drainage Fund YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 2007i 17,567 18,13817,56418,09118,573 - to 201619,012 Total$ 17,567$ 18,138$17,564$18,091$18,573$ 19,012 Emergency Medical Services YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 2007i 170,714 176,299$36,416$36,880$35,610$ - to 201634,340 Total$ 170,714$ 176,299$36,416$36,880$35,610$ 34,340 Economic Development Corporation 4B Debt YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 2007i 163,697 158,684158,672158,459163,045 - to 2016162,231 2009 372,480 364,325366,825369,075366,138 - to 2018367,188 Total$ 536,177$ 523,009$525,497$527,534$529,183$ 529,418 Capital Recovery YearFY 2010FY 2011FY 2012FY 2013FY 2014FY 2015 2007i 487,793 487,768487,342486,515485,287 - to 2026488,658 Total$ 487,793$ 487,768$487,342$486,515$485,287$ 488,658 CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2001 Original Issue Amount $4,500,000 Schertz Parkway Project General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010200,000.00$ 4.200%77,090.00$ 277,090.00$ 8/1/2010 72,890.00 72,890.00$349,980.00 2/1/2011210,000.00 4.250%72,890.00 282,890.00 8/1/2011 68,427.50 68,427.50 351,317.50 2/1/2012225,000.00 4.400%68,427.50 293,427.50 8/1/2012 63,477.50 63,477.50 356,905.00 2/1/2013235,000.00 4.500%63,477.50 298,477.50 8/1/2013 58,190.00 58,190.00 356,667.50 2/1/2014250,000.00 4.600%58,190.00 308,190.00 8/1/2014 52,440.00 52,440.00 360,630.00 2/1/2015260,000.00 4.700%52,440.00 312,440.00 8/1/2015 46,330.00 46,330.00 358,770.00 2/1/2016275,000.00 4.800%46,330.00 321,330.00 8/1/2016 39,730.00 39,730.00 361,060.00 2/1/2017290,000.00 4.900%39,730.00 329,730.00 8/1/2017 32,625.00 32,625.00 362,355.00 2/1/2018300,000.00 5.000%32,625.00 332,625.00 8/1/2018 25,125.00 25,125.00 357,750.00 2/1/2019320,000.00 5.000%25,125.00 345,125.00 8/1/2019 17,125.00 17,125.00 362,250.00 2/1/2020335,000.00 5.000%17,125.00 352,125.00 8/1/2020 8,750.008,750.00 360,875.00 2/1/2021350,000.00 5.000%8,750.00 358,750.00 8/1/20210.00358,750.00 $ 1,047,310.003,250,000.00$ 4,297,310.00$ 4,297,310.00$ Paying Agent: The Bank of New York CITY OF SCHERTZ Certificates of Obligation, Series 2003 Original Issue Amount $3,360,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010180,000.00$ 3.600%35,360.00$ 215,360.00$ 8/1/2010 32,120.00 32,120.00$247,480.00 2/1/2011190,000.00 3.600%32,120.00 222,120.00 8/1/2011 28,700.00 28,700.00 250,820.00 2/1/2012200,000.00 3.600%28,700.00 228,700.00 8/1/2012 25,100.00 25,100.00 253,800.00 2/1/2013210,000.00 3.650%25,100.00 235,100.00 8/1/2013 21,267.50 21,267.50 256,367.50 2/1/2014220,000.00 3.550%21,267.50 241,267.50 8/1/2014 17,362.50 17,362.50 258,630.00 2/1/2015225,000.00 3.600%17,362.50 242,362.50 8/1/2015 13,312.50 13,312.50 255,675.00 2/1/2016225,000.00 3.700%13,312.50 238,312.50 8/1/2016 9,150.009,150.00 247,462.50 2/1/2017225,000.00 3.800%9,150.00 234,150.00 8/1/20174,875.00 4,875.00 239,025.00 2/1/2018250,000.00 3.900%4,875.00 254,875.00 8/1/2018 254,875.00 $ 339,135.001,925,000.00$ 2,264,135.00$ 2,264,135.00$ Paying Agent: J.P. Morgan Chase Bank CITY OF SCHERTZ Certificates of Obligation, Series 2004 Original Issue Amount $7,750,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010325,000.00$ 4.375%143,168.13$ 468,168.13$ 8/1/2010 136,058.75 136,058.75$604,226.88 2/1/2011325,000.00 4.375%136,058.75 461,058.75 8/1/2011 128,949.38 128,949.38 590,008.13 2/1/2012315,000.00 4.375%128,949.38 443,949.38 8/1/2012 122,058.75 122,058.75 566,008.13 2/1/2013325,000.00 4.250%122,058.75 447,058.75 8/1/2013 115,152.50 115,152.50 562,211.25 2/1/2014325,000.00 4.000%115,152.50 440,152.50 8/1/2014 108,652.50 108,652.50 548,805.00 2/1/2015325,000.00 4.100%108,652.50 433,652.50 8/1/2015 101,990.00 101,990.00 535,642.50 2/1/2016325,000.00 4.200%101,990.00 426,990.00 8/1/2016 95,165.00 95,165.00 522,155.00 2/1/2017350,000.00 4.300%95,165.00 445,165.00 8/1/2017 87,640.00 87,640.00 532,805.00 2/1/2018350,000.00 4.375%87,640.00 437,640.00 8/1/2018 79,983.75 79,983.75 517,623.75 2/1/2019460,000.00 4.400%79,983.75 539,983.75 8/1/2019 69,863.75 69,863.75 609,847.50 2/1/2020460,000.00 4.500%69,863.75 529,863.75 8/1/2020 59,513.75 59,513.75 589,377.50 2/1/2021480,000.00 4.550%59,513.75 539,513.75 8/1/2021 48,593.75 48,593.75 588,107.50 2/1/2022675,000.00 4.650%48,593.75 723,593.75 8/1/2022 32,900.0032,900.00 756,493.75 2/1/2023700,000.00 4.700%32,900.00 732,900.00 8/1/2023 16,450.00 16,450.00 749,350.00 2/1/2024700,000.00 4.700%16,450.00 716,450.00 9/30/2024 716,450.00 $ 2,549,111.896,440,000.00$ 8,989,111.89$ 8,989,111.89$ CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010100,000.00$ 4.000%327,490.63$ 427,490.63$ 8/1/2010 325,490.63 325,490.63$ 752,981.26 2/1/2011 325,490.63 325,490.63 8/1/2011 325,490.63 325,490.63 650,981.26 2/1/2012100,000.00 4.000%325,490.63 425,490.63 8/1/2012 323,490.63 323,490.63 748,981.26 2/1/2013200,000.00 4.000%323,490.63 523,490.63 8/1/2013 319,490.63 319,490.63 842,981.26 2/1/2014200,000.00 4.000%319,490.63 519,490.63 8/1/2014 315,490.63 315,490.63 834,981.26 2/1/2015350,000.00 4.000%315,490.63 665,490.63 8/1/2015 308,490.63 308,490.63 973,981.26 2/1/2016400,000.00 4.000%308,490.63 708,490.63 8/1/2016 300,490.63 300,490.63 1,008,981.26 2/1/2017425,000.00 4.125%300,490.63 725,490.63 8/1/2017 291,725.00 291,725.00 1,017,215.63 2/1/2018475,000.00 4.200%291,725.00 766,725.00 8/1/2018 281,750.00 281,750.00 1,048,475.00 2/1/2019655,000.00 4.300%281,750.00 936,750.00 8/1/2019 267,667.50 267,667.50 1,204,417.50 2/1/2020685,000.00 4.375%267,667.50 952,667.50 8/1/2020 252,683.13 252,683.13 1,205,350.63 2/1/2021715,000.00 4.400%252,683.13 967,683.13 8/1/2021 236,953.13 236,953.13 1,204,636.26 2/1/2022750,000.00 5.250%236,953.13 986,953.13 8/1/2022 217,265.63 217,265.631,204,218.76 2/1/2023790,000.00 5.250%217,265.631,007,265.63 8/1/2023 196,528.13 196,528.13 1,203,793.76 2/1/2024835,000.00 5.250%196,528.13 1,031,528.13 8/1/2024 174,609.38 174,609.38 1,206,137.51 2/1/2025880,000.00 5.250%174,609.38 1,054,609.38 8/1/2025 151,509.38 151,509.38 1,206,118.76 2/1/2026925,000.00 5.250%151,509.38 1,076,509.38 8/1/2026 127,228.13 127,228.13 1,203,737.51 2/1/2027975,000.00 5.250%127,228.13 1,102,228.13 8/1/2027 101,634.38 101,634.38 1,203,862.51 2/1/20281,025,000.00 4.625%101,634.38 1,126,634.38 8/1/2028 77,931.25 77,931.25 1,204,565.63 2/1/20291,070,000.00 4.625% 77,931.25 1,147,931.25 8/1/2029 53,187.50 53,187.50 1,201,118.75 2/1/20301,125,000.00 4.625% 53,187.50 1,178,187.50 8/1/2030 27,171.88 27,171.88 1,205,359.38 2/1/20311,175,000.00 4.625% 27,171.88 1,202,171.88 9/30/2031 1,202,171.88 $ 9,680,048.2913,855,000.00$$ 23,535,048.2923,535,048.29$ CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $9,915,000 General Fund, Capital Recovery, EMS, Public Works, & EDC DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2010$ 166,314.75$ 166,314.75 8/1/2010640,000.00$ 4.010%166,314.75 806,314.75$ 972,629.50 2/1/2011 153,482.75 153,482.75 8/1/2011 670,0004.010%153,482.75 823,482.75 976,965.50 2/1/2012 140,049.25 140,049.25 8/1/2012 555,0004.010%140,049.25 695,049.25 835,098.50 2/1/2013 128,921.50 128,921.50 8/1/2013 580,0004.010%128,921.50 708,921.50 837,843.00 2/1/2014 117,292.50 117,292.50 8/1/2014 605,0004.010%117,292.50 722,292.50 839,585.00 2/1/2015 105,162.25 105,162.25 8/1/2015 630,0004.010%105,162.25 735,162.25 840,324.50 2/1/2016 92,530.75 92,530.75 8/1/2016 655,0004.010% 92,530.75 747,530.75 840,061.50 2/1/2017 79,398.00 79,398.00 8/1/2017 330,0004.010% 79,398.00 409,398.00 488,796.00 2/1/2018 72,781.50 72,781.50 8/1/2018 340,0004.010% 72,781.50 412,781.50 485,563.00 2/1/2019 65,964.50 65,964.50 8/1/2019 355,0004.010% 65,964.50 420,964.50 486,929.00 2/1/2020 58,846.75 58,846.75 8/1/2020 370,0004.010% 58,846.75 428,846.75 487,693.50 2/1/2021 51,428.25 51,428.25 8/1/2021 385,0004.010% 51,428.25 436,428.25 487,856.50 2/1/2022 43,709.00 43,709.00 8/1/2022 400,0004.010% 43,709.00 443,709.00 487,418.00 2/1/2023 35,689.00 35,689.00 455,689.00 491,378.00 8/1/2023 420,0004.010%35,689.00 2/1/2024 27,268.00 27,268.00 8/1/2024 435,0004.010% 27,268.00 462,268.00 489,536.00 2/1/2025 18,546.25 18,546.25 8/1/2025 455,0004.010% 18,546.25 473,546.25 492,092.50 2/1/2026 9,423.50 9,423.50 8/1/2026 470,0004.010% 9,423.50 479,423.50 488,847.00 $ 8,295,000$2,733,617.00$ 11,028,617.0011,028,617.00$ CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010250,000.00$ 4.070%112,433.75$ 362,433.75$ 8/1/2010 107,346.25 107,346.25$ 469,780.00 2/1/2011 275,0004.070%107,346.25 382,346.25 8/1/2011 101,750.00 101,750.00 484,096.25 2/1/2012 225,0004.070%101,750.00 326,750.00 8/1/2012 97,171.25 97,171.25 423,921.25 2/1/2013 235,0004.070% 97,171.25 332,171.25 8/1/2013 92,389.00 92,389.00 424,560.25 2/1/2014 245,0004.070% 92,389.00 337,389.00 8/1/2014 87,403.25 87,403.25 424,792.25 2/1/2015 255,0004.070% 87,403.25 342,403.25 8/1/2015 82,214.00 82,214.00 424,617.25 2/1/2016 265,0004.070% 82,214.00 347,214.00 8/1/2016 76,821.25 76,821.25 424,035.25 2/1/2017 280,0004.070% 76,821.25 356,821.25 8/1/2017 71,123.25 71,123.25 427,944.50 2/1/2018 290,0004.070% 71,123.25 361,123.25 8/1/2018 65,221.75 65,221.75 426,345.00 2/1/2019 300,0004.070% 65,221.75 365,221.75 8/1/2019 59,116.75 59,116.75 424,338.50 2/1/2020 315,0004.070% 59,116.75 374,116.75 8/1/2020 52,706.50 52,706.50 426,823.25 2/1/2021 325,0004.070% 52,706.50 377,706.50 8/1/2021 46,092.75 46,092.75 423,799.25 2/1/2022 340,0004.070% 46,092.75 386,092.75 8/1/2022 39,173.7539,173.75 425,266.50 2/1/2023 355,0004.070% 39,173.75394,173.75 8/1/202331,949.50 31,949.50 426,123.25 2/1/2024 370,0004.070% 31,949.50 401,949.50 8/1/2024 24,420.00 24,420.00 426,369.50 2/1/2025 385,0004.070% 24,420.00 409,420.00 8/1/2025 16,585.25 16,585.25 426,005.25 2/1/2026 400,0004.070% 16,585.25 416,585.25 8/1/2026 8,445.25 8,445.25 425,030.50 2/1/2027 415,0004.070% 8,445.25 423,445.25 9/30/2027 423,445.25- $5,525,000.00$2,232,293.25$7,757,293.25$7,757,293.25 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2010235,000.00$ 4.130%198,343.25$ 433,343.25$ 8/1/2010193,490.50 193,490.50 9/30/2010$ 626,833.75 2/1/2011355,000 4.130%193,490.50 548,490.50 8/1/2011186,159.75 186,159.75 9/30/2011 734,650.25 2/1/2012370,000 4.130%186,159.75 556,159.75 8/1/2012178,519.25 178,519.25 9/30/2012 734,679.00 2/1/2013385,000 4.130%178,519.25 563,519.25 8/1/2013170,569.00 170,569.00 9/30/2013 734,088.25 2/1/2014430,000 4.130%170,569.00 600,569.00 8/1/2014161,689.50 161,689.50 9/30/2014 762,258.50 2/1/2015420,000 4.130%161,689.50 581,689.50 8/1/2015153,016.50 153,016.50 9/30/2015 734,706.00 2/1/2016440,000 4.130%153,016.50 593,016.50 8/1/2016143,930.50 143,930.50 9/30/2016 736,947.00 2/1/2017460,000 4.130%143,930.50 603,930.50 8/1/2017134,431.50 134,431.50 9/30/2017 738,362.00 2/1/2018475,000 4.130%134,431.50 609,431.50 8/1/2018124,622.75 124,622.75 9/30/2018 734,054.25 2/1/2019500,000 4.130%124,622.75 624,622.75 8/1/2019114,297.75 114,297.75 9/30/2019 738,920.50 2/1/2020520,000 4.130%114,297.75 634,297.75 8/1/2020 103,559.75 103,559.75 9/30/2020 737,857.50 2/1/2021540,0004.130%103,559.75 643,559.75 8/1/2021 92,408.75 92,408.75 9/30/2021 735,968.50 2/1/2022 565,0004.130% 92,408.75 657,408.75 8/1/2022 80,741.50 80,741.50 9/30/2022 738,150.25 2/1/2023 585,0004.130% 80,741.50 665,741.50 8/1/2023 68,661.25 68,661.25 9/30/2023 734,402.75 2/1/2024 610,0004.130% 68,661.25 678,661.25 8/1/2024 56,064.75 56,064.75 9/30/2024 734,726.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2025 640,0004.130% 56,064.75 696,064.75 8/1/2025 42,848.75 42,848.75 9/30/2025 738,913.50 2/1/2026 665,0004.130% 42,848.75 707,848.75 8/1/2026 29,116.50 29,116.50 9/30/2026 736,965.25 2/1/2027 690,0004.130% 29,116.50 719,116.50 8/1/2027 14,868.00 14,868.00 9/30/2027 733,984.50 2/1/2028 720,0004.130% 14,868.00 734,868.00 9/30/2028 734,868.00 $9,605,000.00$4,296,335.75$ 13,901,335.7513,901,335.75$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2010$ 80,000.002.000%167,073.96$ $ 247,073.96 8/1/2010 142,406.25 142,406.25 9/30/2010$ 389,480.21 2/1/2011 140,0002.500%142,406.25 282,406.25 8/1/2011 140,656.25 140,656.25 9/30/2011 423,062.50 2/1/2012 200,0002.500%140,656.25 340,656.25 8/1/2012 138,156.25 138,156.25 9/30/2012 478,812.50 2/1/2013 195,0002.500%138,156.25 333,156.25 8/1/2013 135,718.75 135,718.75 9/30/2013 468,875.00 2/1/2014 270,0002.500%135,718.75 405,718.75 8/1/2014 132,343.75 132,343.75 9/30/2014 538,062.50 2/1/2015 205,0003.000%132,343.75 337,343.75 8/1/2015 129,268.75 129,268.75 9/30/2015 466,612.50 2/1/2016 200,0003.000%129,268.75 329,268.75 8/1/2016 126,268.75 126,268.75 9/30/2016 455,537.50 2/1/2017 200,0003.000%126,268.75 326,268.75 8/1/2017 123,268.75 123,268.75 9/30/2017 449,537.50 2/1/2018 195,0003.250%123,268.75 318,268.75 8/1/2018 120,100.00 120,100.00 9/30/2018 438,368.75 2/1/2019 210,0003.500%120,100.00 330,100.00 8/1/2019 116,425.00 116,425.00 9/30/2019 446,525.00 2/1/2020 250,0003.750%116,425.00 366,425.00 8/1/2020 111,737.50 111,737.50 9/30/2020 478,162.50 2/1/2021190,0004.050%111,737.50 301,737.50 8/1/2021 107,890.00 107,890.00 9/30/2021 409,627.50 2/1/2022 160,0004.050%107,890.00 267,890.00 8/1/2022 104,650.00 104,650.00 9/30/2022 372,540.00 2/1/2023 175,0004.250%104,650.00 279,650.00 8/1/2023 100,931.25 100,931.25 9/30/2023 380,581.25 2/1/2024 215,0004.250%100,931.25 315,931.25 8/1/2024 96,362.50 96,362.50 9/30/2024 412,293.75 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2025 200,0004.500% 96,362.50 296,362.50 8/1/2025 91,862.50 91,862.50 9/30/2025 388,225.00 2/1/2026 210,0004.500% 91,862.50 301,862.50 8/1/2026 87,137.50 87,137.50 9/30/2026 389,000.00 2/1/2027 220,0004.500% 87,137.50 307,137.50 8/1/2027 82,187.50 82,187.50 9/30/2027 389,325.00 2/1/2028 530,0004.500% 82,187.50 612,187.50 8/1/2028 70,262.50 70,262.50 9/30/2028 682,450.00 2/1/2029 455,0005.500% 70,262.50 525,262.50 8/1/2029 57,750.00 57,750.00 9/30/2029 583,012.50 02/01/230 480,0005.500% 57,750.00 537,750.00 8/1/2030 44,550.00 44,550.00 9/30/2030 582,300.00 2/1/2031 510,0005.500% 44,550.00 554,550.00 8/1/2031 30,525.00 30,525.00 9/30/2031 585,075.00 2/1/2032 540,0005.500% 30,525.00 570,525.00 8/1/2032 15,675.00 15,675.00 9/30/2032 586,200.00 2/1/2033 570,0005.500% 15,675.00 585,675.00 9/30/2033 585,675.00 $6,600,000.00$4,779,341.46$ 11,379,341.4611,379,341.46$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 2/1/2010290,000.00$ 2.000%45,973.96$ 335,973.96$ 8/1/201036,506.25 36,506.25 9/30/2010$ 372,480.21 2/1/2011295,000 2.500%36,506.25 331,506.25 8/1/201132,818.75 32,818.75 9/30/2011 364,325.00 2/1/2012305,000 2.500%32,818.75 337,818.75 8/1/201229,006.25 29,006.25 9/30/2012 366,825.00 2/1/2013315,000 2.500%29,006.25 344,006.25 8/1/201325,068.75 25,068.75 9/30/2013 369,075.00 2/1/2014320,000 2.500%25,068.75 345,068.75 8/1/201421,068.75 21,068.75 9/30/2014 366,137.50 2/1/2015330,000 3.000%21,068.75 351,068.75 8/1/201516,118.75 16,118.75 9/30/2015 367,187.50 2/1/2016340,000 3.000%16,118.75 356,118.75 8/1/201611,018.75 11,018.75 9/30/2016 367,137.50 2/1/2017350,000 3.000%11,018.75 361,018.75 8/1/20175,768.75 5,768.75 9/30/2017 366,787.50 2/1/2018355,000 3.250%5,768.75 360,768.75 9/30/2018 360,768.75 $ 400,723.962,900,000.00$ 3,300,723.96$ 3,300,723.96$ CITY OF SCHERTZ CAPMARK (GMAC) Commercial Mortgage Schaefer Road Rural Water 5% Interest Rate DatePrincipalInterestPeriod TotalFiscal Total 2/1/2010$ 7,000.00$ 350.00$ 7,350.00$ 7,350.00 $ 7,000.00$ 350.00$ 7,350.00$ 7,350.00 CITY OF SCHERTZ Utility System Revenue & Refunding Bonds, Series 2001 Amount Issued: $5,550,000 Utility Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 3/1/2010$ 74,065.63$ 74,065.63 9/1/2010220,000.00$ 4.300% 74,065.63 294,065.63$ 368,131.26 3/1/2011 69,335.63 69,335.63 9/1/2011 230,0004.400% 69,335.63 299,335.63 368,671.26 3/1/2012 64,275.63 64,275.63 9/1/2012 240,0004.550% 64,275.63 304,275.63 368,551.26 3/1/2013 58,815.63 58,815.63 9/1/2013 250,0004.650% 58,815.63 308,815.63 367,631.26 3/1/2014 53,003.13 53,003.13 9/1/2014 265,0004.750% 53,003.13 318,003.13 371,006.26 3/1/2015 46,709.38 46,709.38 9/1/2015 280,0004.850% 46,709.38 326,709.38 373,418.76 3/1/2016 39,919.38 39,919.38 9/1/2016 290,0005.000% 39,919.38 329,919.38 369,838.76 3/1/2017 32,669.38 32,669.38 9/1/2017 295,0005.000% 32,669.38 327,669.38 360,338.76 3/1/2018 25,294.38 25,294.38 9/1/2018 230,0005.000% 25,294.38 255,294.38 280,588.76 3/1/2019 19,544.38 19,544.38 9/1/2019 240,0005.100% 19,544.38 259,544.38 279,088.76 3/1/2020 13,424.38 13,424.38 9/1/2020 255,0005.125% 13,424.38 268,424.38 281,848.76 3/1/2021 6,890.00 6,890.00 9/1/2021 265,0005.200% 6,890.00 271,890.00 278,780.00 $3,060,000.00$1,007,893.86$4,067,893.86$4,067,893.86 Paying Agent: The Bank of New York CITY OF SCHERTZ Certifcates of Obligation- Series 2005 Utility Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 2/1/2010125,000.00$ 3.500%56,071.88$ 181,071.88$ 8/1/2010 53,884.38 53,884.38$ 234,956.26 2/1/2011130,000.00 3.750% 53,884.38 183,884.38 8/1/2011 51,446.88 51,446.88 235,331.26 2/1/2012135,000.00 3.750% 51,446.88 186,446.88 8/1/2012 48,915.63 48,915.63 235,362.51 2/1/2013140,000.00 4.000% 48,915.63 188,915.63 8/1/2013 46,115.63 46,115.63 235,031.26 2/1/2014145,000.00 4.000% 46,115.63 191,115.63 8/1/2014 43,215.63 43,215.63 234,331.26 2/1/2015155,000.00 4.000% 43,215.63 198,215.63 8/1/2015 40,115.63 40,115.63 238,331.26 2/1/2016160,000.00 4.000% 40,115.63 200,115.63 8/1/2016 36,915.63 36,915.63 237,031.26 2/1/2017165,000.00 4.000% 36,915.63 201,915.63 8/1/2017 33,615.63 33,615.63 235,531.26 2/1/2018170,000.00 4.000% 33,615.63 203,615.63 8/1/2018 30,215.63 30,215.63 233,831.26 2/1/2019180,000.00 4.000% 30,215.63 210,215.63 8/1/2019 26,615.63 26,615.63 236,831.26 2/1/2020185,000.00 4.125% 26,615.63 211,615.63 8/1/2020 22,800.00 22,800.00 234,415.63 2/1/2021195,000.00 4.200% 22,800.00 217,800.00 8/1/2021 18,705.00 18,705.00 236,505.00 2/1/2022205,000.00 4.350% 18,705.00 223,705.00 8/1/2022 14,246.2514,246.25 237,951.25 2/1/2023210,000.00 4.350%14,246.25224,246.25 8/1/2023 9,678.75 9,678.75 233,925.00 2/1/2024220,000.00 4.350% 9,678.75 229,678.75 8/1/2024 4,893.75 4,893.75 234,572.50 2/1/2025225,000.00 4.350% 4,893.75 229,893.75 9/30/2005 229,893.75- $2,745,000.00$1,018,831.98$3,763,831.98$3,763,831.98 The Schertz/Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin Fiscal YeaRefundingRefundingSchertz Debt r Ending 9/30Series 1999Series 2001 Series 2005Series 2007TotalPaymen t 2010$317,944$808,366$401,149$1,863,138$3,390,596$1,695,298 2011806,230722,6051,860,2383,389,0731,694,536 2012520,000727,4182,141,3383,388,7551,694,378 2013520,000726,0362,141,1383,387,1741,693,587 2014520,000728,4362,140,1383,388,5741,694,287 2015520,000734,9362,138,3383,393,2741,696,637 2016520,000735,5362,135,7383,391,2741,695,637 2017520,000740,2362,127,4383,387,6741,693,837 2018520,000739,0362,133,2383,392,2741,696,137 2019520,000737,0362,128,0383,385,0741,692,537 2020520,000738,8442,131,4193,390,2631,695,131 2021520,000739,1942,118,0443,377,2381,688,619 2022520,000738,2012,123,1883,381,3891,690,694 2023520,000740,7352,121,9503,382,6851,691,343 2024520,000741,6612,124,3313,385,9931,692,996 2025520,000740,8592,125,2253,386,0841,693,042 2026520,0002,912,5253,432,5251,716,263 2027520,0002,903,4383,423,4381,711,719 2028520,0002,908,9003,428,9001,714,450 2029520,0002,910,5383,430,5381,715,269 2030520,0002,903,4633,423,4631,711,731 20312,268,3301,167,5003,435,8301,717,915 20322,272,3901,169,1133,441,5031,720,751 20332,271,2501,170,0503,441,3001,720,650 20342,269,7801,170,3133,440,0931,720,046 20352,272,5901,169,9003,442,4901,721,245 20363,426,8383,426,8381,713,419 20373,428,6503,428,6501,714,325 20383,434,6133,434,6131,717,306 20393,434,5003,434,5001,717,250 20403,433,2003,433,2001,716,600 20413,430,4883,430,4881,715,244 $317,944$22,848,936$11,431,920$74,526,956$109,125,756$54,562,878