March 16, 1998 MINUTES
SCHERTZ ECONOMIC DEVELOPMENT CORPORATION MEETING
MARCH 16, 1998
The Schertz Economic Development Corporation convened on Monday, March
16, 1998 at 7:00 p.m. in the Municipal Complex Conference Room, 1400 Schertz
Parkway, Schertz, Texas. Those members present were as follows: Johnie
McDow, Secretary, presiding; Director Ramon J. Cook; Director Norman W.
Agee, Sr.; Director Charles McDonald and Director Ken Greenwald. Members
absent: President Timothy G. Swinney and Vice-President Steven F. White.
Also present were Executive Director Kerry R. Sweatt, Treasurer L.J. Cott, City
Attorney Michael Spain, and Assistant/Recording Secretary Norma Althouse.
Guests present were Evelyn Boggess and Michelle Tereletsky.
In the absence of President Timothy G. Swinney and Vice-President Steven F.
White, Secretary Johnie McDow presided over the meeting.
#1 Approval of Minutes of organizational meeting of 2-19-98.
Mr. Agee pointed out that in the fifth line of the heading of the minutes
Guadalupe was misspelled as Guadaluupe and suggested it be corrected. Mr.
McDonald moved to approve the minutes, as amended, for the organizational
meeting of 2-19-98. Mr. Greenwald seconded the motion, which carried with the
following votes:
AYES: Johnie McDow, Ramon J. Cook, Norman W. Agee, Sr., Charles
McDonald and Ken Greenwald.
NAYS: None.
#2 Consider public hearing regarding expenditure of funds for projects
including constructing, acquiring, approving and equipping a police
building (including the acquisition of land); a fire station (including the
acquisition of land); an emergency medical service (EMS) facility, and
library improvements along with paying the maintenance and operation
expenses relating to these projects.
Mr. McDow asked what action should be taken. Mr. Sweatt, stating the notice for
the public hearing was published on February 27, 1998, advised Mr. McDow the
public hearing should be opened, there should be comments from citizens and
then from the Board, and then the public hearing should be closed. After the
public hearing is closed, the next item on the agenda (the budget) should be
considered.
Mr. McDow opened the public hearing. Ms. Tereletsky of 705 Marilyn Drive
inquired if the Board incorporated as profit or non-profit. Mr. Spain answered
that under the Development Corporation Act they incorporated as a certain kind
of non-profit organization.
Ms. Tereletsky then wondered if the Articles of Incorporation are filed at the
library and Mr. Spain replied he did not know, but was sure he can get the City to
furnish a copy to the library. Ms. Tereletsksy asked if the City was willing to
provide her a copy of the Articles of Incorporation and was told they were.
Ms. Tereletsky asked if any salaries are anticipated for the Board and Mr. Sweatt
replied not at this time.
Mr. Spain mentioned that the public hearing notice describes the types of
projects the Corporation can undertake. Mr. Sweatt added the funds are
restricted for voter approved items.
There being no further questions or comments, Mr. McDow closed the public
hearing at this time.
#3 Consider and take action regarding budget for FY 1997/98 (March 1,
1998 through September 30, 1998).
The Board members had received, in their packets, copies of the budget figures
and the debt service schedule. Mr. Sweatt reviewed the budget figures and the
debt service schedule briefly and felt there is no question of the Corporation
meeting those obligations this fiscal year. Action will be required to adopt the
budget.
Mr. Greenwald moved to approve the budget for FY 1997/98 (March 1, 1998
through September 30, 1998}. Mr. Agee seconded the motion, which carried
with the following votes:
AYES: Johnie McDow, Ramon J. Cook, Norman W. Agee, Sr., Charles
McDonald and Ken Greenwald.
NAYS: None.
#4 Treasurer's Report
• Mr. Cott, referring to sales tax and interest and sinking funds, reported the
Corporation is well on target at meeting this year's budget. Mr. Cook asked if
it is intended that the City expenses be paid monthly and Mr. Cott replied he
would prefer they be paid quarterly. The consensus of the Board was that the
City expenses be paid quarterly. Mr. Sweatt noted that Mr. Cott will have to
figure the sales tax on a monthly basis.
#5 Executive Director's Report
• Advised the City of Schertz share of the sales tax is $30,474.41. Schertz
collected more sales tax than Universal City. Sometimes the larger
contributors (Garden Ridge Pottery, for example) miss a reporting deadline
and so that figure won't show up until the next time.
• Reminded the Board members a copy of the proposed contract with the
financial advisor was included in their packets for review.
• Requested the Corporation Seal be passed around for the Board members to
see.
• Reviewed the three emergency services projects. Showed the layout,
indicated they have a detailed floor plan and referred to the drawing posted in
the Conference Room. There will be a brick wall similar to the brick on the
Municipal Complex building. Mr. McDow asked if you walk through the wall
and was told by Mr. Sweatt the public entrance is in front of the wall. Mr.
Spain inquired if the architectural firm is making the City a model to display
and Mr. Sweatt replied yes they are. Things are moving forward and they
hope to get the progress sign up soon. Mr. Cook asked if the subject of the
second story on the new buildings had been discussed and Mr. Sweatt
answered the architect estimated it would cost an additional $150,000. They
have chosen not to have a second story built in. There is sufficient ground for
the Police Department to expand and they are the only ones likely to do that.
#6 Items by Board members.
There were none.
#7 Items by President.
There were none.
#8 Discuss future meeting date.
The consensus of the Board was that future meetings be held on Monday
evenings at 7:00 p.m. and only as needed.
Before adjournment, Mr. Greenwald indicated he would like to see a monthly
countdown of the sales tax taken in and the Corporation's account.
Mr. Cook inquired if the Board has to approve payments and Mr. Sweatt replied
not as long as the budget is approved. Mr. Spain asked if the City's auditor will
audit the Corporation account and Mr. Sweatt answered the Corporation will
probably be audited by an independent auditor. Mr. Cott promised to check into
the situation.
Mr. Cook stressed they need to be above board and keep the community
informed about the amount of funds that are spent. Mr. Sweatt related he will
probably need to ask the Board to meet again in July or August to formulate a
new budget.
Mr. McDow asked what's involved in the swearing-in process for Board
members. Mr. Spain replied the members are not sworn in.
Mr. Agee requested that the Board be kept up-to-date on the bid letting for the
emergency services buildings.
#9 Adjournment
On a motion by Mr. Agee, seconded by Mr. Cook and unanimously approved, the
meeting was adjourned at 7:40 p.m.
MINUTES APPROVED, this the 28th day of September, 1998.
Signature of all Directors whether present or absent:
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