September 15, 2005 SCHERTZ ECONOMIC-DEVELOPMENT CORPORATION
Bob Andrews Conference Room
September 15, 2005
Minutes
ECONOMIC DEVELOPMENT CITY STAFF
CORPORATION Amy Madison, Community Development Director
Vice President, Steve White, Joyce De Buysere, Finance
Secretary, Johnie McDow, Sam Willoughby, Public Works Director
Director, Ramon Cook Erin Matlock, Recording Secretary
Director, Joseph Brown
THOSE ABSENT OTHERS PRESENT
Director, Mark Roberts
Council Member, Carl Douglas
1. Call to Order
Vice-President White called the meeting to order at 11:33 a.m.
2. Approval of Minutes: May 31, 2005
Mr. Cook moved to approve the minutes of the May 31, 2005 Economic Development
Corporation meeting. Secretary McDow seconded the motion. Motion carried. Vote
unanimous.
3. Discuss and take appropriate action on 2005-06 budget
Vice-President White stated that he would like the board to review the 2005-06 budget,
before discussion. Vice-President White stated the revenue amount is very conservative and
should rise.
Ms. Madison distributed 4B Sales Tax Chart to the board members present and stated that
the budget is based on past performance.
Secretary McDow questioned whether the budget would flatten out now; Ms. Madison
stated it should grow now that we have Retail and Industry. Secretary McDow addressed
question to Ms. DeBuysere of the Finance Department. We have increased the revenue
however we have tripled the investment revenue? Ms. De Buysere stated that is correct.
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Minutes 9/15/05
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Mr. Cook asked if the tax is collected on a quarterly basis? Ms. De Buysere stated that sales
tax is collected monthly.
Ms. De Buysere stated that funding for the Police, EMS and Fire utilities are funded from
the Schertz Economic Development Corporation and therefore the operating budget is high.
The Schertz Sub-Station is not included in the operating budget, however the one employee
from Facility Maintenance will be funded out of the corporation. The employee will report
directly to Mike DeLeon. Mr. Cook stated that he is not happy about picking up Facility
Maintenance.
Ms. De Buysere stated that a charge of $2,000 is charged to the budget for administrative
fees.
Ms. De Buysere stated that $16,000 is allotted this year for Special Events; this will include
the Business Appreciation Dinner. Ms. Madison stated that the Business Appreciation
Dinner has been moved to March or April of next yeaz, so that we may enjoy our new Civic
Center.
Mr. White stated that the fire engine should pay out in 06 and would like to purchase a new
ladder truck, however he does not believe the law will allow the purchase. Ms. Madison
stated that she would check into that.
Ms. Madison reviewed the Economic Development Budget with the members and stated that
the budget will allow for a third employee. Ms. Madison stated that she would like to hire a
Marketing person full time, however for the present she will do an emergency hire for a
clerical person in the office to work 20 hours per week. Ms. Madison stated her need for a
blackberry due to extensive travel and unable to answer her email in a timely manner. The
blackberry would allow her to answer her emails from out of town and answer project
requests, this would need to be a mid-year adjustment. Ms. Madison reviewed the Austin-
San Antonio Corridor Council membership of $1,000 and stated that the membership is very
important.
Mr. Cook stated that the Economic Development Department needs to tap into the G.I.S.
server, Mr. Sam Willoughby, Public Works Director for the City of Schertz stated that the
Planning Department and Economic Development Department currently have art view and
the board would have to budget for a license and maintenance for such service. The
Drainage Department is currently maintaining the license.
Secretary McDow moved to approve the 2005-06 budget for the Economic Development
Corporation. Mr. Cook seconded the motion. Motion carried. Vote unanimous.
4. Discuss and take appropriate action on regional drainage project
Ms. Madison stated that Mr. Robert Hunt is working with Verde Realty and is requesting
funding from the Schertz Economic Development Corporation in the amount of $400,000
for assistance with drainage. Ms. Madison stated that and impact analysis was done for the
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Minutes 9/15/05
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City and would payback within seven years. Ms. Madison stated that if parties would come
together we could take the city out of the flood plain.
Director of Public Works, Sam Willoughby stated that the Schertz Economic Development
Corporation would need to pay for all drainage studies out of engineering cost.
Vice President White stated that a specific request would need to be presented to Schertz
Economic Development Corporation at the next meeting to include dollar amounts.
Mr. Cook moved to approve a budget line item for engineering and legal for the Schertz
Economic Development Corporation. Secretary McDow seconded the motion. Motion
carried. Vote unanimous.
5. Discuss and take appropriate action on sponsorship of Texas Economic Development
Council Annual Conference, San Antonio, October 5-7
Ms. Madison requested the Schertz Economic Development Corporation sponsor the Annual
Texas Economic Development Council Conference in San Antonio on October 5-7, 2005, in
the amount of $1,000. After discussion, it was decided by members to sponsor the event.
Ms. Madison invited Vice President White to attend the conference with her and he accepted
the invitation given.
Vice President White moved to approve the sponsorship of Texas Economic Development
Council Annual Conference. Mr. Cook seconded the motion. Motion carried. Vote
unanimous.
6. Executive Director Report:
a. Four Oaks Lane: Road is complete, however legal agreement is not yet signed.
b. Comprehensive Economic Development Plan: Ms. Madison informed the members
that the plan is moving along with TIP Strategies and the total cost would run $80,000.
Ms. Madison stated that a Steering Committee has been selected and the Kick-Off
meeting date has been set for September 19, 2005 at 6:00 p.m. in the Bob Andrews
Conference Room.
c. Revenue Report: Ms. Madison stated that revenues are up and she will continue to give
the members a report at every meeting. Ms. Madison stated that a revenue report item
would be included in the minutes. Vice President White stated that he would like the
revenues to be an action item on every agenda.
7. Comments from President
Vice President White stated that he is currently serving as President, until the next meeting,
an action item will be placed on the agenda to elect a new President. Vice President White
stated that the charter needs to be reviewed to address appointments and expiration dates.
Vice President White stated the communications would remain in email format.
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Ms. Madison asked about working on by-law changes to the corporation and would need
everyone to sign off on them.
Mr. Cook asked if City Council is on board with changing the charter. Ms. Madison stated
that the City Council is on board with the changes.
8. Adjourn
There being no further business, Vice President White moved to adjourn the meeting at
12:45 p.m. Secretary McDow seconded the motion.
President Director
Vice-President Director
Secretary Director
Treasurer Director
Schertz Economic Development Corporation Meeting
Minutes 9/15/05
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