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10-13-1992 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission conducted a public meeting on Tuesday, October 13, 1992 at 7:00 P.M. in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING AND ZONING COMMISSION CITY STAFF BOB ANDREWS, CHAIRMAN STEVE SIMONSON, MERWIN WILLMAN ASST. CITY MANAGER GEORGE VICK NORMA ALTHOUSE, PLANNING BOBBIE VONADA SECY./DPTY. CITY SECY. KEN GREENWALD, COUNCILMAN GAIL DOUGLAS, LIBRARIAN MEMBERS ABSENT OTHERS PRESENT KEITH VAN DINE, SECRETARY RICHARD CERVANTES, LIBRARY ADVISORY BOARD MEMBER ROBERT LEININGER, FISHER ENGINEERING #1 CALL TO ORDER Chairman Andrews called the public meeting to order at 7:00 P.M. (There were no citizens present, so the public meeting was held in the conference room rather than the Council Chambers as posted.) #2 PUBLIC MEETING: To Receive Input from the Citizens as to Long-Range Planning for the Schertz Library and All Aspects of Media Needs for the Citizens of Schertz Chairman Andrews advised this is the first of the public meetings that will be held on the Development and Growth Plan. Librarian Gail Douglas and Library Advisory Board Member Richard Cervantes were at the public meeting. LIBRARY Chairman Andrews advised that what we're going to discuss first are the long-range plans for the library. Mr. Andrews then asked Gail Douglas, since a notice of the meeting had been posted at the library, if she had any input from citizens. Ms. Douglas related there were three major concerns expressed to: her by citizens: (1) they don't want to tear the library down; (2) they don't want to raise taxes to build a new library; and (3) they don't want the location of the library to change. George Vick asked if the library has room to expand. Gail Douglas responded that the building, itself, if it grows anymore in length, will not be what library professionals recommend as far as a visual image. It's not supposed to be more than 2 and 1/2 times the length times the width. Chairman Andrews asked if it can grow in width and Gail Douglas replied there's not enough property to do that. Merwin Willman acknowledged there is a possibility of buying property to the side of the library. George Vick mentioned using the current parking lot. Bobbie Vonada questioned the best way to expand without raising taxes and Gail Douglas answered through volunteerism/community support. George Vick then commented there are also grants available. Gail Douglas reported that the annual tax support per capita for the library is $4.69 and the state support is $.38 per capita. Chairman Andrews asked if there is a national average for per capita figures and Ms. Douglas replied that a large city would probably average around $10.00 or $12.00 per capita. As a side note, Chairman Andrews referred to a letter of response in the package from City Council supporting the Commission's efforts on the Development and Growth Plan. Mr. Andrews then asked Gail Douglas if there is a suggested population versus the size of a library. Ms. Douglas commented the Schertz library serves a population of 22,690 because they serve in part of the County. Ms. Douglas went on to say she has the standards (can get a copy for the Commission if they want) and they do go up when the population served reaches 25,000. Chairman Andrews suggested that the standards be referenced somewhere in the RATIONALE section of the Library part of the Plan. Richard Cervantes of the Library Advisory Board noted we should be aware of what's happening now in the area with growth in general and with growth as the result of the closures of Mather AFB and Chanute AFB. Those individuals moving into the area will utilize the services of the library. Chairman Andrews informed Gail Douglas that what we need is a short synopsis of where the library needs to be in 5 years, and then in 20 years. -2- Steve Simonson mentioned the need for future thinking on the library since there will. no doubt be lots of changes in technology. Gail Douglas mentioned the parking lot and said it needs to be addressed very soon. The Fire Department is getting busier and so is the Library which is creating a lot of traffic. Chairman Andrews observed the parking lot could be a short-range goal. Chairman .Andrews said, in his opinion, the section of the Development and Growth Plan on the Library can now be put in draft form. Bobbie Vonada asked who sets the standards and Gail Douglas replied the American Library Association and the Texas Library Association. Mrs. Vonada then asked if those associations can cut money if the standards are not met and Gail Douglas replied yes they can. If the library were not certified, then it would lose benefits - in-kind and direct aid. COMMUNICATIONS MEDIA Chairman Andrews commented it looks ready, as is, to him. Bobbie Vonada wondered if the Economic Development Task Force would have any control over going out and recruiting these types of businesses. Councilman Ken Greenwald replied yes, the EDT may want, for example, to target a small newspaper. Steve Simonson remarked that as far as Communications Media, he feels they should keep it in the forefront in case someone has something that would benefit the City. There was a brief discussion on the rapidly changing technology of various forms of communication media such as cable and satellite dishes. Bobbie Vonada inquired if anyone in the City, other than Steve Simonson, has knowledge on these types of things and Mr. Simonson answered he didn't think the City needed anyone else at this time. #3 ADJOURNMENT OF PUBLIC MEETING Chairman Andrews adjourned the public meeting at 7:19 P.M. The Schertz Planning and Zoning Commission convened in a regular session, after the public meeting, in the Municipal Complex Conference Room, 1400 Schertz Parkway, Schertz, Texas. -3- #4 CALL TO ORDER Chairman Andrews called the meeting to order at 7:20 P.M. #5 APPROVAL OF MINUTES: Regular Session,,.. September 22, 1992 Bobbie Vonada pointed out that on page 3, paragraph 5, where it says "They have now decided to go with an 8' x 12' building", it should say "They have now decided to go with an 8' x 20' building." Mrs. Vonada also noted that on page 8, paragraph 7, in the sentence "What do see for the future of the Library?", the word "you" should be inserted before the word "see." George Vick made a motion to approve the minutes, as amended, for the regular session, September 22, 1992. Mervin Willman seconded the motion and the vote was unanimous in favor. Motion carried. #6 CITIZENS INPUT OTHER THAN AGENDA ITEMS There was none. #7 CONSIDER AND TARE APPROPRIATE ACTION: Vacate and Replat Lots 8, 9, 10 and 11, Block 1, The Gardens Subdivision (PC #182-92) Chairman Andrews related that C.P. Vaughan had called him saying due to a family emergency he would be unable to attend the meeting this evening. Chairman Andrews asked Steve Simonson for staff input. Steve Simonson informed the Commission that basically what is being done here is that the easements are being flip-flopped on the side of the lots at the request of the people buying the lots. Mervin Willman indicated the depth of the lots had been left off the plat and Steve Simonson said he will make sure the depths are put on the plat. Mervin Willman commented that a 707' elevation is mentioned in the flood statement, but wondered where that elevation comes on the lots. Councilman Ken Greenwald explained it would be somewhere between the 706' and 708' elevation. Steve Simonson told Mr. Willman to remember that the drainage ditch is platted outside of this subdivision-and that the 707' elevation follows that property line. -4- Mr. Willman still expressed a desire to see where the 707' elevation comes on the lots. Steve Simonson noted that they usually do elevations in increments of two feet, i.e., 706', 708', etc. and with the engineering and revision of the ditch, this subdivision is not going to have any flooding. Chairman Andrews reminded the Commission to remember that this request is for a change in the easements. Merwin Willman then asked which paragraph of the Subdivision Ordinance the Commission is approving this under. After some discussion it was decided to approve this request under Article II, Procedure, Section 16.5, Vacation of Plat, Paragraph a.9 which reads as follows: "To correct a course or size of an easement when adjacent owners join the application for plat amendment and does not have an adverse effect on the property rights of the other owners in the plat." Merwin Willman made a motion to approve the request for the vacate and replat of Lots 8, 9, 10 and 11, Block 1, The Gardens Subdivision according to the Subdivision Ordinance, Article II, Procedure, Section 16.5, Vacation of Plat, Paragraph a.9, subject to the depths of the lots being included on the plat. George Vick seconded the motion and the vote was unanimous in favor. Motion carried. ~8 CONSIDER AND TARE APPROPRIATE ACTION: Preliminary Plat Approval - Puccio/Armstrong Subdivision (PC #183-92) Robert Leininger of Fisher Engineering was at the meeting to represent this request. Chairman Andrews asked for staff input. Steve Simonson informed the Commission this is a straightforward request for platting property most of which lies within the City limits, but part of which is in the County. The property is located at FM 482 and the NIICT Railroad in the triangle where the City limits converge. Mr. Simonson also noted that the existing City limits are not shown on the plat. Chairman Andrews observed it is currently zoned PD and asked Robert Leininger what they plan to do with the property. Mr. Leininger .replied they plan to put a mobile home on the property. -5- George Vick observed this says subdivision, and that suggests to him more than one home. Steve Simonson advised this is a piece out of a piece of property and to plat it, they are required to follow the regulations of the ordinance. It doesn't necessarily mean multiples. George Vick questioned if this entire property is for one home and Steve Simonson told Mr. Vick not to be concerned about that, they are platting a piece of property because it is a State law to do so. Merwin Willman commented that the Subdivision Plat Checklist is not included in the package and that the floodplain statement is not on the plat. George Vick mentioned this is just the preliminary plat. After a brief discussion, George Vick made a motion to approve the preliminary plat for the Puccio/Armstrong Subdivision contingent upon the plat showing the existing City limits and containing the floodplain statement. Included in the motion was also the request that a checklist be provided to the Commission. Merwin Willman seconded the motion and the vote was. unanimous in favor. Motion carried. Chairman Andrews told Robert Leininger that Steve Simonson would be sending him a letter outlining all the things discussed this evening that need to be shown on the plat. Mr. Leininger asked Steve Simonson if-the plat had been reviewed yet by the City .Engineer and Mr. Simonson said it had not, but would be before the final plat is considered. #9 REVIEW AND SET PUBLIC HEARING: Possible Name Change for Jack Hays Blvd. Chairman Andrews informed the Commission all they're doing is J. setting up a public hearing. George Vick asked if Planning and Zoning has the responsibility for changing the name of a street and Chairman Andrews replied they have the responsibility for starting up the process. Merwin Willman stated it doesn't specify what they're going to rename Jack Hays Blvd. to, but after some discussion it was agreed they are ..renaming it to Roy Richard Dr. Mr. Willman also pointed out the Guidelines setup.for this process and said one of the first things needed is a letter from the San Antonio Post Office authorizing the proposed name. George Vick questioned who the applicant is that wants to rename Jack Hays Blvd. and Councilman Ken Greenwald replied -6- the City of Schertz is the applicant. Merwin Willman stressed that the City should be following the Guidelines. George Vick made a motion requesting that the City obtain the preliminary information required in the "Guidelines for Changes in Street and Road Names within the City of Schertz" and then come back to the Commission with the request to start the process and schedule a public meeting on the possible name change for Jack Hays Blvd. Merwin Willman seconded the motion and the vote was unanimous in favor. Motion carried. #IO CONSIDER AND TARE APPROPRIATE ACTION: Council Reply - Development and Growth Plan Chairman Andrews reminded the Commission they have a reply in their packages from the City Manager and City Council regarding the Development and Growth Plan. Mr. Andrews said he particularly likes the statement which says "the keys to a successful. process is a plan that is developed with an appreciation for limited resources, simplicity, and to a great degree, brevity." Mr. Andrews further said he would like to pass along the fact that City Council did basically what we've done as far as talking about what this Plan should be. Mr. Sweatt summarized those thoughts in the response to the Commission. Mr. Andrews indicated he had asked for the response to be in writing. Chairman Andrews remarked Council did agree that the Table of Contents is good. The only thing he got a different idea from between listening to them and reading this summarization is where the Appendices should be. Mr. Andrews said he gets the feeling from reading this that Council wants the Appendices _ located at City Hall, but not part of the document itself. In other words, they will be at City Hall if anyone wishes to review them. Chairman Andrews commented the Commission will continue on doing as they have been with the Development and Growth Plan and asked which sections they wish to tackle next. Merwin Willman suggested following the order of the Table. of Contents and George Vick thought public services, for example, Police, Fire, and EMS should be covered together at one time. Chairman Andrews observed that by covering one group per month, they should have a draft ready by the end of six months. It was decided to cover sections C, D, and E (Police, Fire and EMS) at the November 10th meeting. -7- Steve Simonson noted it will be mentioned in the Newsletter, but he can't guarantee it being published in the Herald Community Calendar. (The Herald failed to publish this evening's public meeting in their Community Calendar.) #11 CONSIDER AND TARE APPROPRIATE ACTION: REAPPOINTMENT OF PLANNING AND ZONING MEMBERS 1. Keith Van Dine 2. George Vick 3. Mervin Willman 4. Leonard Zych (has turned in letter of resignation to City Council) Chairman Andrews suggested, because they only have 4 members present, that Items #11 and #12 be tabled until the next meeting. We will make sure Keith Van Dine is present and take care of this business during the first part of the meeting. Steve Simonson pointed out that City Council can go ahead and make reappointments, they don't need our recommendation. Councilman Ken Greenwald related he would see what he could work out at the workshop tomorrow night. Chairman Andrews suggested, then, that City Council take care of Item #11. #12 CONSIDER AND TARE APPROPRIATE ACTION: Election of Officers 1. Chairman 2. Vice-Chairman 3. Historian Chairman Andrews asked that Item #12 be tabled until the next meeting. #13 GENERAL DISCUSSION George Vick• (a) Noted there is a van with flat tires next to the old bingo hall on FM 78 that hasn't been moved now for three or four months. (Steve Simonson said he would have the inspectors check into it.) (b) Asked if the City has something in their ordinances that requires. a Certificate of Occupancy and was told by Councilman Ken Greenwald they do. Mr. Vick said at one of the meetings at the APA Conference it was brought out that a particular city (he can't remember which one) has regulations in its ordinance whereby the inspectors go out and inspect rental houses to see if they need painted or need repairs or have a lot of garbage in the yard, and if they -8- do, the City won't issue a Certificate of Occupancy. This prompted some discussion on whether or not the property has to change hands, on whether or not the previous Certificate of Occupancy is revoked, who reimburses the owner when a renter can't move in because of the Certificate of Occupancy not being issued,. how the City would know there's been a change in occupancy, and if this would stand up when challenged in court. Councilman Ken Greenwald remarked that normally when a Certificate of Occupancy is issued, it is ad infinitum. Chairman Andrews added that Universal City requires every new business to get a new Certificate of Occupancy. Steve Simonson asked George Vick to write for a copy of this ordinance. Merwin Willman (a) Remarked on the tax increment financing fors Schertz Parkway and stressed it needs to get off dead center. Chairman Andrews asked if the Commission hadn't done all they can do in regard to tax increment financing. Councilman Ken Greenwald replied yes they had an now it's up to Mark Marquez and to City Council. Chairman Andrews then asked Mr. Greenwald if he could get some feedback from Mark Marquez and Mr. Greenwald replied he will bring it up at the City Council workshop. Steve Simonson• (a) Told the Commission that, for their information, the contract for the widening of FM 3009 is being let on January 11, 1993. It is projected it will be 18 months to two years until completion. (b) Reminded the Commission of the orange cards they received inviting them to the meeting of the San Antonio Section APA on Thursday, October 29 at Village Oaks Hospital. Mr. Simonson said he would like as many Commissioners as possible to attend. They want each city to make about a l0 minute presentation. Mr. Simonson requested that the Commission let him know by the next meeting on October 27 what they want to do. Chairman Andrews: (a) Notified the Commission that as far as the sign proposal from Goofy Golf, the City Council has decided to go ahead and tear the sign down. -9- (b) Reported he was glad to see so many attend the APA conference. Said four books, which they felt would be valuable to the Commission, had been ordered. #14 ADJOURNMENT Chairman Andrews adjourned the meeting at 8:24 P.M. The next regularly scheduled meeting is October 27, 1992. -10-