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10-27-1992PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in a regular session on Tuesday, October 27, 1992.at 7:00 P.M. in the Municipal Complex conference room, 1400 Schertz Parkway, Schertz, Texas. Those present were as follows: PLANNING AND ZONING COMMISSION BOB ANDREWS, CHAIRMAN KEITH VAN DINE, SECRETARY MERWIN WILLMAN GEORGE VICK BOBBIE VONADA KEN GREENWALD, COUNCILMAN CITY STAFF STEVE S.IMONSON, ASST. CITY MGR. NORMA ALTHOUSE, PLANNING SEC'Y. /DPTY. CITY SEC'Y. #1 CALL TO ORDER OTHERS PRESENT BILL KNIGHT BARBARA KNIGHT JACK WARREN JAN HUGGINS TED DUIGON DAVID RICHMOND EARL HARTZOG OLIVER NELSON Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Public Meeting and Regular Session October 13, 1992 Merwin Willman made a motion to approve the minutes for the public meeting and regular session October 13, 1992. George Vick seconded the motion and the vote was unanimous in favor. Motion carried. #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS There was none. #4 CONSIDER AND TAKE APPROPRIATE ACTION: Election of Officers 1. Chairman 2. Vice - Chairman 3. Historian 1. Chairman Merwin Willman made a motion to nominate Bob Andrews for Chairman. George Vick seconded the motion and the vote was unanimous in favor. Motion carried.. 2. Vice - Chairman Bobbie Vonada made a motion to nominate George Vick for Vice - Chairman. Keith Van Dine seconded the motion and the vote was unanimous in favor. Motion carried. 3. Historian Merwin Willman made a motion to nominate Bobbie Vonada for Historian. Keith Van Dine seconded the.motion and the vote was unanimous in favor. Motion carried. The request for approval of Bob Andrews as Chairman, George Vick as Vice- Chairman and Bobbie Vonada as Historian will be forwarded to City Council. NOTE: A Secretary for the Commission also needs to be chosen, but this item was inadvertently left off the agenda. It will be included on the agenda of the November 10th meeting. 15 CONSIDER AND MAKE RECOMMENDATION: Comprehensive Plan Update (Review of Police, Fire and EMS Goals and Objectives) Chairman Andrews commented that the notice of the public meeting on November 10th will be in the November Newsletter and the Herald newspaper. Mr. Andrews then updated Keith Van Dine on the progress of the Comprehensive Plan, (now being called the Development and Growth Plan) saying they had sent a request to City Council for approval of the Table of Contents to see if Council felt the Commission was going in the right direction. The Council approved of the direction the Commission is going and stressed . one thing they want in the Plan is brevity. The Commission decided to go with a format of Goals, Objectives and Rationale for each item. It was also decided that the appendices not be included in the document itself, but instead be made available at City Hall for anyone wishing to review them. The Commission then reviewed the articles on the Police Dept., Fire Dept. and the EMS Dept. to determine if they contain the necessary information to present to the citizens at the public meeting on November 10th. Those articles are as follows: SCHERTZ POLICE DEPARTMENT GOAL: To provide for the safety and the maintenance of public order for the citizens of Schertz while maintaining a well- trained and disciplined police department who are provided with the necessary equipment and facilities. -2- OBJECTIVES(S): To always maintain a sufficient ratio of officers for the increasing population of Schertz a. Insure that new or expanded facilities are available prior to the expansion of any police function other than patrol officers. RATIONALE: The Police Department is one of the most visible aspects of the public safety services provided to the citizens of Schertz. As with most City Departments, the services Provided by the police department are varied, however many of these services are not known and are seldom fully understood by the public. Law enforcement by its very nature has a way of impacting all of our lives to one extent or another. By this we mean, how do you perceive your overall feeling of safety in your own home, business, neighborhood, at school and shopping at local stores. In an atmosphere of growing concern by the public, the effort to meet these goals will take a concentrated effort by the management and officers to continue the professional services necessary in a diversified and growing population. FIRE DEPARTMENT GOAL: To provide professional fire protection along with fire Prevention education and inspection to insure the safety and welfare for the citizens of Schertz. OBJECTIVE(S): Provide 24 hour fire protection within the earliest possible time frame. a. Replace and upgrade major mobile equipment. b. Construct sleeping and office space to accommodate 24 hour fire protection manning RATIONALE: The Fire Department serves the citizens of Schertz in many capacities other than just fighting fires Unfortunatelv few citizens understand the many additional duties of the Fire Department in such varied areas as Prevention, education, emergency management, inspection and training which are all part of the services a modern fire department provides to the citizens it serves The Schertz Fire Department must persist in the effort to expand its role in these areas as the population of Schertz continues alona an increasing growth path. -- __ EMERGENCY MEDICAL SERVICES GOAL: To provide emergency medical service quickly in a Professional manner by highly trained and adequately equipped personnel. -3- OBJECTIVE(S): Secure facilities for training, office administration and sleeping along with adequate storage for equipment, medical supplies and ambulances at the earliest possible date. a: Secure substation location for future growth. RATIONALE: With an expanded service area and an ever increasing number of calls for service each year, a strain has been placed on personnel without proper facilities for rest and inadequate training areas In addition to their primary function of emergency medical care, SAFES provides a myriad of additional services to the community in education and training. With expanding population and the increase in life expectancy. it may require specialized training and services for the increasing number of citizens in the 65+ age classification. Referring to OBJECTIVES under EMS, George Vick questioned adequate storage of equipment and wanted to know what kind of equipment. Chairman Andrews advised that was things such as the breathing apparatuses. Mr. Vick then wondered if it meant trucks and Steve Simonson replied no, not trucks. Equipment, medical supplies and ambulances are three separate storage things. There were no changes made to the articles and it was suggested they go forward, as is, to the public meeting. Chairman Andrews requested the Commissioners give consideration as to the specific articles from the Plan which they would like presented at the next public meeting. Mr. Andrews, observing we are heading into the holidays, said they probably could have one more public meeting on December 8th if they so desire. Mr. Andrews asked them to think about it. #6 CONSIDER AND MAKE RECOMMENDATION: Selection of New Planning and Zoning Commission Members Chairman Andrews advised the Commission there are seven applicants for the two vacancies on the Commission. Mr. Andrews noted, that in looking over the applications, he sees a lot of good qualifications and feels the decision is going to be a difficult task for the Commission. The following applicants were interviewed by the Commission: 1. Theodore Duigon - 1112 Antler Drive 2 Earl Hartzog - 3700 Whitefield Square 3. Jan Huggins - 2925 Bent Tree Drive 4. Barbara Knight - 808 Mitchell -5.- Oliver Nelson - 132 Patrick Henry Drive 6. David Richmond - 2921 Bent Tree Drive 7. Jack Warren - 309 Melissa Court -4- After all the applicants had been interviewed, Merwin Willman asked Theodore Duigon if it wouldn't be a conflict of interest for him to serve on the Commission since he is one of the people from Deer Haven involved in a lawsuit against the City regarding drainage from Savannah Square. Mr. Duigon replied he did not feel it would be a conflict of interest, but that would be up to the Commissioners to decide for themselves. Chairman Andrews asked if there was any Staff guidance on this and Steve Simonson replied the question was checked out by the legal department and it was found it is perfectly legal for Mr. Duigon to serve on the Commission. Chairman Andrews pointed out that, according to the City Charter, we need to.try and choose members for the Commission that represent various geographical sections of the City. Following some discussion on this and then using the process of elimination, Merwin Willman made a motion to recommend to City Council that David Richmond be appointed to fill a vacancy on the Commission. Keith Van Dine seconded the motion and the vote was unanimous in favor. Motion carried. Merwin Willman then made a motion to recommend to City Council that Oliver Nelson be appointed to fill a vacancy on the Commission. Keith Van Dine seconded the motion and the vote was unanimous in favor. Motion carried. Chairman Andrews pointed out that all applications will be kept on hand for future reference. Steve Simonson invited chosen, to come see him City. Mr. Simonson then there are some books for give them some background #7 GENERAL DISCUSSION George Vick: all the applicants, even those not and he will give them a tour of the told David Richmond and Oliver Nelson them to pick up that hopefully will information. (Before Mr. Vick had a chance to ask again about the truck with flat tires at the old bingo hall on FM 78, which is now Birch Roofing, Steve Simonson informed him the truck is being used as a dumpster and will eventually be removed.) (a) Commented he had driven Schertz Parkway and noticed the bridge is open. Keith Van Dine: (a) Mentioned again the dire need for repair to the roads in Schirmerville. Steve Simonson informed Mr. Van Dine the City is looking at a bond issue and Pfeil Road is one of the roads on the list to be rebuilt. Mr. Simonson assured Keith Van -5- Dine the City is aware of Schirmerville area. Bobbie Vonada: the road problems in the (a) Questioned if there had been any further developments in the process for renaming FM 3009 /Jack Hays Blvd. to FM 3009 /Roy Richard Drive. Steve Simonson replied a letter was sent to the San Antonio Post Office requesting approval of the name change, but we have not received an answer from them yet. As soon as we have an answer, it will be on the next agenda. Merwin Willman: (a) Called the Commission's attention to the Economic Development Task Force minutes and pointed out they will notice from the minutes that Mark Marquez is taking action to try and bring business into the City. Mr. Willman added that Mr. Marquez and the EDTF are also working on tax increment financing and on revamping the tax abatement ordinance. (b) Asked if Mr. Sweatt's letter regarding the FM 3009 project will be in the Newsletter and Steve Simonson replied he did not know. Mr. Willman said he thinks it should be. Councilman Ken Greenwald remarked he thinks there was a notice in the Herald newspaper. (c) Noted there was an insertion in the Texas Chapter APA Newsletter on video tapes and mentioned that maybe the Commission should look into borrowing some of these tapes. Perhaps we could learn something and they might be helpful. Councilman Ken Greenwald: (a) Acknowledged the City is in the process of looking at a bond issue for street repairs and road rebuilding. We will have to do it ourselves, we won't be getting a dime from the Community Development Block Grant. (b) Reported that Merwin Willman, George Vick and Keith Van Dine had each been reappointed by City Council for another two year term. (c) Advised the City will get.as much information out as possible about the schedule for the widening of FM 3009. Right now it's just the relocation of some utilities and until we_ -- have a date from the contractors, we won't know anything definite. Steve Simonson: (a) Related that when FM 78 is widened, it will look radically different than it does now. Mr. Simonson said, with the acquisition of the right -of -way we got from Southern Pacific Railroad, it appears that particular project will move from the 4 -10 year time frame into the 2 year time frame and we could possibly have a public hearing on the right -of -way which is one of the first steps. All the City's waiting for are the results of an environmental impact study to come back from Austin. Mr. Simonson mentioned also that improvement to the low water crossing on Aviation is part of the FM 78 plan. (b) Told the Commission he has a meeting tomorrow with some buyers interested in the remaining 200 plus acres of Greenshire Subdivision. (c) Indicated there are several businesses very interested in buying along the north side of FM 3009/IH -35. George Vick asked if the paving Beck Concrete has done will be effected by the FM 78 widening and Steve Simonson replied it will be to some extent. Chairman Andrews: (a) Asked Steve Simonson if he'd heard anything from the APA about the books they ordered and, if not, he will bring his book in tomorrow for the new members to look over. Mr. Simonson replied he had not heard anything. #8 ADJOURNMENT Chairman Andrews adjourned the meeting at 8:53 P.M. The next regularly scheduled meeting is November 10, 1992. -7-