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02-22-1994 PLANNING AND ZONING MINUTES The Schertz Planning and Zoning Commission convened in regular : session. on ..:Tuesday,:....February :22 1994 ~t Z:QO p,m in the . Municipal Complex ~ Conference .Room, 1400: Schertz ~.Parkiaay, . ~ Schertz, .T.exas~:. Those; present were ~ as follows: ~ ~ . PLANNING & ZONING COMMISSION OTHERS PRESENT BOB ANDREWS, CHAIRMAN JEFF LINDSEY GEORGE VICK, VICE-CHAIRMAN CAROLYN GARRETT MERWIN WILLMAN, SECRETARY ALAN D. LINDSKOG DAVID RICHMOND GEORGE d'HEMECOURT TONY MORENO DON MCCRARY PIA JARMAN KEN GREENWALD, COUNCILMAN CITY STAFF MEMBERS ABSENT STEVE SIMONSON, ASST. CITY MANAGER KEITH VAN DINE NORMA ALTHOUSE, RECORDING SECRETARY #1 CALL TO ORDER Chairman Andrews called the meeting to order at 7:00 P.M. #2 APPROVAL OF MINUTES: Regular Session February 8, 1994 Pia ..Jarman .made a motion to approve the-minutes., as written, for the Regular Session February 8, 1994. George Vick seconded the motion and the vote was unanimous i~n favor. Motion carried. • #3 CITIZENS' INPUT OTHER THAN AGENDA ITEMS There was none. . #4 CONSIDER AND TARE APPROPRIATE ACTION: A. Plat Approval of Vacating a Portion of Northcliffe Estates Model Home Park (PC #205-94-A) B. Preliminary Plat Approval - Scenic Hills, Phase II (PC #205-94-B) C. Master Plan Approval - Scenic Hills (PC #205-94-C) Alan Lindskog of Civil Engineering Consultants and George d'Hemecourt of U.S. Homes were at the meeting to represent these requests. Chairman Andrews asked that the order of discussion of the requests be changed from A.,B.,C. to A.,C.,B. and the Commission concurred. ,".a A. Plat _AUUroval of Vacating a Portion of Northcliffe Estates Model Home Park (PC #205-94-A~ Chairman Andrews asked for-input and Steve ,Simonson informed. . the ~ Commission that Lots 2, 3 and~~ 4 ~of ~B1ock 11 are .not : be'ing' vacated, they are staying the same as on~the,original plat. Merwin Willman commented that normally for a Vacate and Replat we have two drawings. This single drawing is hard to understand. Steve Simonson reiterated they are vacating everything-shown on the original Model Home Estates plat except Lots 2, 3 and 4 of Block 11. - Chairman Andrews pointed out that what they need on the mylars is one side showing the vacate (what is) and one side showing the replat (what they want it to be).~ In response to that, Alan Lindskog remarked what they want it to be shows up as part of the new plat and then emphasized they are vacating only if the preliminary plat for Scenic Hills, Phase II is approved. After some discussion about the vacating and replatting, Steve Simonson suggested Alan Lindskog cut the lots apart and show them before and after the vacate and replat. Chairman Andrews explained this needs to be done so that. on down the road a few years the records can be tracked. Merwin Willman asked-what action the Commission is going tb take and Chairman Andrews explained this plat can be approved contingent on them showing the lots, on the mylars, before and after the vacate and replat. Mr. Willman stated that for the record, this should have been done in the usual way. Steve. Simonson pointed out this is a preliminary and we will get a corrected copy for the final. Mr. Simonson went on to say he had asked Alan Lindskog about the two lots that are being changed in size and was told the property owners are aware of the change, and are in agreement. Mr. Lindskog advised the property owners will be providing the. developer with a release and Steve Simonson told Mr. Lindskog the City will need a copy of that release for the final plat. George Vick wondered what will happen to St. Andrews Street and Alan Lindskog-answered it will dead-end in the cul-de-sac that's already there. -2- 3 t Chairman Andrews mentioned the front setbacks. saying those being vacated are 25' and those being proposed are 20' and Steve Simonson reminded everyone the property had been rezoned in 1987 as R-5B within our City limits. ~Mr. .Andrews then`~esked~if the utility .easements shouldn.'t be shown on .the replat and l~lam Lindskog `indicated that ~;roiild ~.be. no problem. Merwin Willman made a motion to approve the vacating and replattirig of a portion of Northcliffe Estates Model Home Park contingent upon the engineer providing the Commission a plat showing two diagrams, of that section being vacated and replatted, side by side (before and after) on the same page. Tony Moreno seconded the motion and the vote was unanimous in favor. Motion carried. C. Master Plan Approval - Scenic Hills CPC #205-94-C) Chairman Andrews asked for Staff input. Steve Simonson related this is the north phase of the Master Plan and will again be private streets witYi a guarded entrance. There is a south phase in the future, but they are not asking for it to be approved. A second road out of this subdivision will connect with Covers Cove and meet our requirements of having two entrances. The lots are divided between 50', 55' and 60' wide and none will be below the 5,000 square foot .minimum for R-5B zoning. A 1.65 acre park will be dedicated when the second unit is platted. Chairman Andrews asked Alan Lindskog if he would like to expound on what they are proposing. Mr. Lindskog reported they are proposing to develop approximately 70 lots in this north phase as Scenic Hills, Phase II, Unit I. Those are the lots that will front on the 13th and 15th fairways as~part of this development. The existing 13th fairway will be moved and a new hole has already been built. There's a connection out to where the existing homes are along the IH-35 frontage that will be done in a subsequent unit. The plan for the areas highlighted around the existing Scenic Hills are for allowing some contiguous areas to that development to be completed. The existing. Scenic Hills is deed restricted as a retirement community and under Fair Housing Laws that can no longer'be continued. Those people wish to remain as that type of community so that's why there's no connection between this proposed development and the existing Scenic Hills. Chairman Andrews asked Alan Lindskog if when he mentioned the -3- areas highlighted around the existing Scenic Hills, he was referring to the five lots connected to the existing retirement area and'Mr. Lindskog said-that's correct. Mr. Lindskog went on to. say where it says 1.5 .acres they're asking for the • ~ approval. to be able :to' go in. •and add.-~t~hdse..f;ive :homes 'arid they ~ • ~ . • -will be ..part... of the retirement. area. The. retirement people:. - ~ ~ •don't: want any interconiiection,~ they want to:~be self-con~airied.: George d'Hemecourt of U.S. Homes spoke at this time saying he doesn't wish to contradict Alan Lindskog, but as far as continuance of the retirement section (he's not saying it isn't possible), recent changes in Fair Housing Laws have made it very difficult and very limiting. Steve Simonson remarked they will still have to come in with . plats for any future units. Merwin Willman referred to the location of the.-dark and said he. feels it should be more centralized. It's going to be a waste where it is. Alan Lindskog pointed out this area was discussed in . consultation with the City -and it is central - to future development. Most lots front on the golf course and -most likely those people will be members of the Country Club which offers golf, tennis and swimming. The objective was to have a .larger area rather :than pocket parks. - Steve Simonson observed that people from San Antonio and even . fartYier away :,make reservations to us.e the:Sche~tz Park on FM 1518 . Chairman Andrews asked how~many acres are in the Schertz Park and was told by Steve Simonson there are 43 acres. Merwin Willman then asked if this 1.65 acres meets our parkland requirements and was told it'does for the first phase. Chairman Andrews commented they will need more roads coming out in the South Phase when it is developed. At this time Alan Lindskog mentioned there will be a name change .for the area from Scenic Hills, Phase II to the Fairways . at ;Scenic.. Hills, Unit 1. - Because of..this . c-hange, Chairman - Andrews asked that the~name on-the Master Plan be changed to the North Phase of the Fairways at Scenic Hills. Mr. Andrews also told Alan Lindskog that when the South Phase is ready for development, they would like. to see another Master Plan stipulating the South Phase of the Fairways at Scenic Hills. Mr. Lindskog indicated that should not be a problem. George Vick made a motion to approve the Master Plan for Scenic Hills contingent on changing the name from Scenic Hills to the North Phase of the Fairways at Scenic Hills. Tony Moreno -4- seconded the motion and the vote was unanimous in favor. Motion carried. . B.. Prel~imiriarv~ Plat .~.Appr--oval - ~Sce~iic ~ ~ Hills, ~ .Phase II . (PC #205-94-A~. , - There was further discussion on the vacate and replat with Steve Simonson suggesting they use a match line to show what's coming on the following sheets. Merwin Willman had several comments about the plat: (1) Referring to page 3 of the plat and the third note which says "All safety lanes in Comal County are Lot 16 Block 17", said he doesn't understand that note. Alan Lindskog explained the streets are safety lanes and for taxing purposes they have to have a lot number. That note on the plat is required by Comal County. (2) Again referred to page 3 and the drawing on the plat which shows Cypress Court, and asked where that is. Alan Lindskog replied it is in the retirement section. (3) Mentioned that on pages 2 and 3 of the plat they show the County line, but it is not shown on page 1. Why? Alan Lindskog answered it would be off the map on page 1, but it is shown on. the Master Plan. Mr. Lindskog told Mr. Willman that if he's wondering why both Counties are on, there will be a water line easement coming across to connect these two. units, so the plat will actually get recorded in both Guadalupe County ,and in Comal County. (4) Wanted to know if there is a Homeowners Association and was told by Alan Lindskog there is. Mr. Willman, saying there's something in the mill (which has not been approved yet) about statements on plats that have private streets, asked if we can require they put that statement, on the plat regarding maintenance of the private streets and gates by the Homeowners Association. Steve Simonson replied we can require that and Alan Lindskog stated it would be no problem. The street names were discussed briefly with the Commission recommending they check with the Post Office regarding the number of characters in some of the street names. There being no other questions, Merwin Willman made a motion to approve the preliminary plat for Scenic Hills, Phase II contingent on the name on the plat being changed to The Fairways at Scenic Hills, Unit 1 and a statement being added to the plat that the Homeowners Association will be responsible for maintenance of the private streets and maintenance of the -5- gates. Mr. Willman added to the motion revocation of the final plat approval of Scenic Hills, Phase II, Unit 1 on June 11, 1985. David Richmond seconded the motion and the eote was unanimous in favor, Motioncarried. #5 CONSIDER AND TARE APPROPRIATE ACTION: Preliminary and Final Plat Approval - Tri-County Business and Industrial Park, Unit 1C-Motel (PC #206-94} Don McCrary was at the meeting to represent this request. Chairman Andrews asked for Staff input. Steve Simonson informed the Commission there is one item missing on the plat and that's the 25' easement across the back of the property. It needs to be shown if it's going to be used or there needs to be a note on the plat if use is going to be discontinued. Mr. Simonson went on to say this is basically a survey plat, all the utilities are in~and it shows where the easements go. The owners and engineers are aware they will still have to submit a site plan and get it approved by the Commission before any building permits will be issued. What is planned to be built, on the,~property_ is a Ramada Inn Limited which i.s a 'two-story.~~ complex with ~ 60' mo~`tel. ~ rooms and. meeting ~ room ` facilities. Dori McCrary.commented the reason they went with the preliminary and final approval at the same time is that the sale 'is contingent on plat approval. They will bring in a site plan before building permits are issued. Merwin Willman made a motion to approve the preliminary and finale plat for Tri-County Business & Industrial Park, Unit 1C. Tony Moreno seconded the motion and the vote was unanimous in favor. Motion carried. #6 CONSIDER AND MARE RECOMMENDATION: Request for Special Exception to the Zoning Ordinance (4' Rear Yard Setback Variance) from Ira. and .Carolyn Garrett of 3712 Hull St. Allowing Them to Cover the Existing Rear Patio Slab with a Sun Room Carolyn Garrett, the property owner, and Jeff Lindsey, the contractor, were at the meeting to represent this request. Chairman Andrews asked for Staff input. -6- Steve Simonson reported the existing patio slab encroaches 4' into the building setback line, not into the easement, and so if the Garretts cover it with a sun room and make it an attachment to the house, it will require a 4' rear yard setback . variance.. .This .will. . sti1~..... leave .1.6.' . to . ~ the ..:.xeax of the .property line: ~ The..Staff finds rio .problem in~approvingthis . request . ~ Chairman Andrews asked if this was missed by the Inspection Department when the house was built. Shouldn't they have come in then with a request for an exception? Steve Simonson replied no, not for just a slab. The exception is needed only if you build on it. Mervin Willman mentioned this request will have to go to the Board of Adjustment. After a brief discussion on exactly what a sun room is and how it is not a heavy structure, Mervin Willman made a motion to recommend approval to the Board of Adjustment of the request from Ira and Carolyn Garrett of 3712 Hull St. for a 4' Special Exception to the rear yard setback requirements of the Zoning Ordinance and also recommended it be scheduled for a Board of Adjustment hearing. David Richmond seconded the motion and the vote was unanimous in favor. Motion carried. Steve Simonson told Carolyn Garrett she will be notified by letter regarding the date for the hearing. ~7 GENERAL DISCUSSION David Richmond: Encouraged everyone to vote. Mervin Willman: (a) Brought up again his desire to subscribe to the APA advisory services although it's $395 per year. Chairman Andrews asked Steve Simonson if he had the figures on current publications: and how they fit into the budget. Mr. Simonson replied he will have them for the next meeting and commented that $395: is almost two-thirds of the publications budget. Mr. Andrews requested this item be placed on-the agenda of the next regularly scheduled meeting. Tony Moreno asked Mervin Willman why these advisory services are valuable to him. -7- :P . alr Ft:~ Mr. Willman explained he finds their reports very informative. You receive eight research reports throughout the year and can call and/or FAX them for help. They will also send you copies of ordinances. Mr.~ WilYman implied he would reproduce his copy of the pamphlet for the next package:. Chairman Andrews: Asked if Cable Max has a tower in Schertz. Steve Simonson replied no because they do not use a public right-of-way. #6 ADJOURNMENT Chairman Andrews adjourned the meeting at 8:25 p.m. The next regularly scheduled meeting is March 8, 1994. -8-