TSAC By-laws Ordn 09-M-45 _2_
Exhibit A
BYLAWS
CITY OF SCHERTZ
TRANSPORTATION SAFETY ADVISORY COMMISSION
Section 1:Purpose
The purposes of the Schertz Transportation Safety Advisory Commission are as follows:
(1)Investigate safety issues and make recommendations with respect to our city’s
roadways.
(1)Improve our city’s quality of life through a citizen-government partnership.
(2)Promote safe and secure roads which provide convenience, recreational and
leisure activities and continued beautification of the City of Schertz.
Section 2:Duties of the Commission
The defined duties of the Schertz Transportation Safety Advisory Commission are
outlined below. This listing is not intended to be limiting. Additional duties may be added by
the City Council as needed.
(1)Coordinate and communicate with the Schertz Planning and Zoning Commission,
the Schertz Economic Development Corporation and similar bodies in the City of
Schertz on matters related to transportation safety.
(2)Develop safety materials i.e.: brochures, profiles, fact sheets, and similar
materials or information to be used for promotional activity, as needed.
(3)Develop research materials needed for promotion of transportation safety.
(4)Develop a transportation safety plan for the City of Schertz.
(5)Review proposed traffic ordinances and make recommendations to City Council.
(6)May participate in fact-finding trips, conferences, or seminars related to
transportation safety.
Section 3:Appointment, Eligibility, Membership; Alternate Members
(1)The Commission shall be composed of nine (9) regular members who are
residents or employees of the City and who shall be appointed by the City
Council. Each regular member of the Commission shall be appointed by the City
Council for a two-year term commencing on the expiration of the prior term of a
regular member.
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(2)In addition, the City Council may from time to time appoint up to two (2)
additional persons as alternate members of the Commission. Such persons shall
also be residents or employees of the City and may be appointed for terms not
exceeding two (2) years. Such persons shall be designated by the City Council as
Alternate No. 1 or No. 2. Alternate members shall be entitled to receive notice of
all Commission meetings. Alternate members may comment on matters coming
before the Commission in the same manner that regular members may comment
but, except as provided below, shall have no authority to vote and, unless serving
in place of an absent regular member as provided below, shall not be considered
in determining the presence of a quorum.
(3)In the absence from a meeting of the Commission of up to two regular members,
alternate members who are present (in alternating order if there is only one
regular member absent) shall, for such meeting, be counted toward a quorum,
vote, and have all other rights of the absent regular members (except any absent
regular member’s office on the Commission). If the regular member for whom an
alternate member is serving subsequently arrives at the meeting, he or she shall
not participate in such meeting, and the alternate member shall continue to serve
until the conclusion of such meeting.
(4)The City Council may remove a regular member or alternate or member of the
Commission at any time, with or without cause.
(5)In the event of the death, resignation, or removal of a regular or alternate member,
the City Council shall appoint a replacement regular or alternate member to serve
for the remainder of such member’s term. There shall be no limit on the number
of terms an individual may serve on the Commission as a regular member or
alternate.
Section 4:Term of Office and Organization
The term of office will be a two-year period effective 1 January each year.
Regular Commission members will select a chairperson and vice chairperson from
among the regular members to officiate meetings during the first meeting of each calendar year.
The Commission will determine if additional officers are needed.
Section 5:Removal from Office
A regular member or alternate member may be removed from office by the City Council
at any time with or without cause.
Section 6:Vacancies
Upon the death, resignation, or removal of a regular or alternate member, the City
Council will appoint a replacement regular or alternate member to serve for the remainder of
such member’s term.
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Section 7:Staff Support and Funding
Staff support will be provided by the City of Schertz Engineer, City of Schertz Director
of Public Works, City of Schertz Police Chief, City of Schertz Fire Chief, City of Schertz
Director of EMS, and City of Schertz City Planner. City representatives shall serve as ad hoc
members of the Commission. A recording secretary will be provided by City Staff.
Funding will be provided by the City of Schertz Public Works, Police Department, Fire
Department, EMS, and City Planning.
Section 8:Meetings and Quorums
Meetings will be conducted on a regular basis. Special meetings will be at the call of the
chairperson or any two regular members of the Commission.
A quorum is required to conduct business. A quorum is a majority of the regular
members of the commission. In the absence of one or more regular members, alternate members
may serve and be counted as a quorum as set forth in Section 3(3). For voting purposes, a
majority vote of the members (including any alternate member or members acting in the absence
of a regular member or members) present is required to have effect.
Minutes will be recorded for each meeting by the Secretary. Such minutes will be
distributed to regular and alternate Commission members and other interested parties.
Section 9:Disqualification from Voting
A regular or alternate member shall be disqualified from voting if he/she finds the
following conditions to exist:
(1)A personal or monetary interest exists on the project being discussed.
(2)The member will be directly affected, personally or monetarily, by the outcome of
the vote.
Section 10:Compensation
The regular and alternate members of the Commission will serve without compensation,
except for reimbursement of authorized expenses attendant to the performance of their duties.
Section 11:Committees
The Chairperson may establish permanent committees and/or committees for a specific
task. Membership on committees may include individuals who are not regular or alternate
members on the Commission. Only a regular member of the Commission may chair a
committee.
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Section 12:Amendments
These bylaws may be amended or changed by the City Council or by a majority vote of
the Commission and approval by the City Council.
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