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10-15-2009 Minutes Schertz Historical Preservation Committee Meeting of October 15, 2009 CALL TO ORDER The meeting was called to order at 6:31 p.m. by Chairman Dean Weirtz with a quorum present Voting Members Present City Government Representatives Cynthia Palmer Bob Cantu Tom DeKunder Dean Weirtz Guests: Robert Brockman Merle Behne Deborah Stone Lou Foehrkolb Bob Crawford Michael Tews Earl Sawyer Pat Ramirez Gail Hyatt DISCUSSION AND/OR ACTION ITEMS 1. Minutes -Consideration and/or action regarding the approval of the minutes of the regular meeting of September 17, 2009. A motion to accept the minutes with amendments was made by Lou Foehrkolb and seconded by Earl Sawyer. The motion carried by unanimous vote. 2. Fund Expenditures -Consideration and/or action regarding Committee fund expenditures. A motion was made by Merle Behne and seconded by Lou Foehrkolb to accept Gail Hyatt's submission of a $82.83 expense voucher for reimbursement. The motion carried by unanimous vote. 3. Schertz Visitors Center Decor Change -Consideration and or action regarding Kramer House display change-out with Schertz Artz Council. Chairman Weirtz reported having met with the Schertz Artz Council and having arrived at a January 2010 time frame for the change-out of art work at the Kramer House. The art to be removed will be all that now hangs on the far wall of the main room of the house (i.e. Bob Dale and Michael Tews). A motion to accept the recommended plan was made by Lou Foehrkolb and seconded by Earl Sawyer. The motion carried by unanimous vote. Page Z, Schertz Historical Preservation Committee Minutes 10-15-2009 4. Schertz History-Heritage Museum Development Plan and Timetable - Consideration and/or action regarding the Museum Development Plan and a possible timeline. Committee members were reminded by Chairman Weirtz of his letter with an attached suggested museum floor plan that he had sent to the Schertz City Mayor and to the Schertz City Manager, dated October 13, 2009, and which he has sent a copy to each member (Attachment #1). Chairman Weirtz advised that he, Tom DeKunder and Earl Sawyer had subsequently met with the Mayor, City Manager and Bob Cantu to discuss the Committee's proposal for a self-help renovation project at the old City Library. The results of that meeting were that the City does not have the funds needed to renovate the old library for a senior citizens center or for a historical museum. Don Taylor, Schertz City Manager, proposed an alternative for housing a Schertz City historical-heritage museum. The proposal consisted of allowing representatives of the Schertz Historical Preservation Committee to examine the space at the City owned home situated on Live Oak Road immediately in front of the newly constructed City water tanks for possible use as museum space. Mr. Taylor indicated that, if found adequate by the representatives, he would be agreeable to support the Committee in making a request of the Schertz City Council for approval of a Committee self- help project at the home site for future museum use. The Committee representatives agreed with Mr. Taylor's proposal and following the meeting Chairman Weirtz and Earl Sawyer proceed, with Bob Cantu, to examine the space at the home site. Chairman Weirtz and Mr. Sawyer reported that the home does offer adequate space for a museum and appears to be an acceptable alternative to the old library site. Both representatives agreed that the house would need extensive renovation inside since it has remained vacant for neaxly two years. Both representatives agreed that the renovation project could be handled through volunteer self-help efforts. Chairman Weirtz offered to prepare a letter (Attachment #2) to the Mayor and City Manager accepting the offer for use of the house and to request that they set a date for a Committee representative to appear before City Council to make the proposal. A motion was made by Earl Sawyer and seconded by Lou Foehrkolb to accept the offer for the house and to prepare the letter requesting an appearance before City Council on the matter. The motion carried unanimously. Tom DeKunder made a motion that, if City Council approves use of the house for a museum, the Committee proceed with action to establish a 501.3c (tax exempt non-profit) organization for the museum project. The motion was seconded by Earl Sawyer. The motion carried unanimously. 5. Arcadia Publishing Proposal -Consideration and/or action regarding the publishing of a local pictorial history of either Schertz, Texas or the Cibolo Valley Settlement Area (Schertz, Marion, Cibolo). Chairman Weirtz outlined the offering of the Arcadia Publishing Company whereby that company offers, Page 3, Schertz Historical Preservation Committee Minutes 10-15-2009 without charge to an author(s), the professional publishing, distribution, sales and advertising of a picture (with text) book on the subject of local or area history. Chairman Weirtz distributed copies of books that Arcadia Publishing had done for other communities and Bob Crawford gave further explanations of the service. Chairman Weirtz asked members if there was anyone interested in assuming such a book project. There were no volunteers. Bob Crawford agreed to retain the information regarding the program should there be future interest in such a project. 6. Committee Officer Position Nominations -Consideration and/or action regarding the nomination of officers for calendar year 2010 with assumption of office in November 2009. Chairman Weirtz opened the discussion by reminding the members that nominations would be accepted at the current meeting and at next months meeting. Voting for officer positions will occur at the November meeting. Gail Hyatt announced that she would not, be seeking another term as Secretary. Chairman Weirtz announced that Cynthia Palmer has advised that she would be a nominee for the position of Secretary. Lou Foehrkolb announced that he would be a nominee for Treasurer. Chairman Weirtz announced that he would be a nominee for. Chairman. Chairman Weirtz reminded the members that all officer positions are open for nominations (Cha.irman, Vice Chairman; Secretary, Treasurer and Historian). REPORTS Cemetery Sub-committee: Gail Hyatt, Subcommittee Chair, announced that the Subcommittee has not had any new activity since last month. Gail informed the Committee of the rededication ceremony of the Fischer-Schertz Cemetery in Universal City on Saturday, October 10th at which herself, Chairman Weirtz and - ~ ~ several members of the Schertz family were in attendance. Historian: No report. Outreach Sub-committee: - Chairman Weirtz reported that he (and his wife) and Lou Foehrkolb (and wife Lynn) manned a SHPC display booth at the Shop Schertz Showcase (Chamber of Commerce sponsored) held at the Schertz Civic Center on Friday, October 9th. The event was well attended and several of the history books were sold. A rafIle was held for two lithograph prints by James Dietz as furnished by Bob Crawford. Page 4, Schertz Historical Preservation Committee Minutes 10-15-2009 - Chairman Weirtz reported that he manned a SHPC display table at the annual Schertz-Cibolo High School Class Reunion held at the Schertz VFW Hall on Saturday evening, October 10~'. Chairman Weirtz was allowed to speak to the audience about the SHPC museum project. Chairman Weirtz was quite pleased with the response from the guests and several contacts were made of importance to SHPC. - Chairman Weirtz attended the meeting of the Schertz Artz Council on October 14~` and made a presentation regarding SHPC and its programs. Museunn/Kramer House: - Gail Hyatt furnished photographs of artifacts now placed in the display Cabinets at the Kramer House. These photos will be maintained as apart of custody records for the Kramer House decor. It was suggest that photographing all SHPC property would be advisable sometime in the future. Schertz City History Research Project (Phase H) Subcommittee: - Lou Foehrkolb gave a summary review of book sales receipts to date and total book sales recorded. The Transaction History Log of Book Allocations, Transfers and Book Inventory Activity (through reporting period 10-14-09) is appended as Attachment #3. Lou- reported that a total of 450 books have been sold to date and that there are 132 books remaining in inventory. The Committee has recorded $7,076.00 in deposits for book sales as of October 1, 2009. Historical Site Designation Subcommittee: - No report submitted. Requests and Announcements 7. Requests by Committee members that items be placed on a future Agenda. a. Lou Foehrkolb reminded the Committee that it had participated in last year's Festival of Angels with a booth and suggested that we look into doing the same this year. b. Museum site development plan efforts with the Schertz City Council. Page 5, Schertz Historical Preservation Committee Minutes 10-15-2009 c. Chairman Weirtz inquired as to any Committee interest in having a special program at next month's meeting in celebration of Native (Indian) Heritage Month. The Committee agreed with the idea and appointed Chairman Weirtz, Tom DeKunder and Gail Hyatt to examine possible program offerings. 8. Request by committee Members to City Manager and Staff for information: a. Request the City Manager arrange for placing the SHPC on the agenda of the Schertz City Council at a future date for the purpose of it proposing its recommendation for renovation (self-help) and occupancy of the Live Oak Rd. house as a City historical-heritage museum. b. Bob Cantu submit Gail Hyatt's expense voucher for payment 9. Announcements by Committee Members: None ADJOURNMENT There being no further business before the Committee, a motion was made by Merle Behne and seconded by Earl Sawyer to adjourn. The motion was passed by general consent. MINUTES APPROVED this 19th day of November 2009. ~ ~ Dean Weirtz, Ch ' ` an ATTEST: GT ail Hyattr ecretary ATTACHED (For File Only): 1. Copy of Chairman Weirtz's letter to City Manager and City Mayor, dated October 13, 2009, re: Old Library Renovation Project approval. Page6, Schertz Historical Preservation Committee Minutes 10-15-2009 2. Copy of Chairman Weirtz's letter to City Manager and City Mayor, dated October 16, 2009, requesting placement on the City Council agenda. 3. Copy of Transaction History Log of Book Allocations, Transfers and Book Inventory Activity, dated October 10, 2009.