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September 19, 1996 . . . SCHERTZ ECONOMIC DEVELOPMENT COMMISSION MINUTES SEPTEMBER 19, 1996 SCHERTZ MUNICIPAL COMPLEX ITEM #1 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Mr. Richburg, Acting Chairman. THOSE PRESENT: THOSE ABSENT: Harry Richburg Tony Moreno Byron Williams Tim Fetter W. J. Sweatt Robert Vallance, Sr. Ben Davis Henry Gutierrez Jeff Zunker Eric White Jackie Jones Lew Borgfeld STAFF PRESENT: Kerry R. Sweatt Mark Marquez Earleen Ehlers ITEM #2 APPROVAL OF MINUTES: Ms. W.J. they stand, unanimously. Sweatt made the motion to approve the minutes as Mr. Tim Fetter seconded the motion which carried ITEM #3 UPDATE ON BUSINESS APPRECIATION DINNER: Discussion ensue~ regarding the business appreciation dinner and purchases made. Ms. Sweatt said that she spoke with the restaurant people who reiterated their participation, they all had positive attitudes. Mr. Marquez said that Mr. Kelly and Mr. Shaw were going to be the speakers. Ms. Sweatt said that they had changed the location of the dinner from the Ramada Inn to the VFW due to space availability. She said that there were concerns regarding parking. It was noted that everything seemed to be in order and ready to go. ITEM #4 NOMINATION OF NEW MEMBERS: Mr. Marquez said that Mr. Stacy Ware and Ms. Ann Ladd had both expressed an interest in being members of the Commission. Ms. W.J. Sweatt made the motion to nominate Mr. Stacy Ware to the Commission. Mr. Tim Fetter seconded the nomination which carried unanimously. The recommendation will go to City Council for approval. . . . ITEM #5 REVIEW/DISCUSSION-NEW PUBLICATION OF TALK OF THE TOWN: COMMUNITY PROFILE/BROCHURE Mr. Marquez led a discussion on the brochure stating that we would like to update it with current information. Quote from Torres Printing is for 1000 - $1248 and for 2000 - $1786. Our cost for the last brochure was $4000. Mr. Marquez said that we might think of ordering 2000 outsides and 500 inside inserts so that we can update the information more regularly, but keep with the same outside folder. He said that funds for the printing are available. Ms. Sweatt said that possibly the hotel/motel could help. They could have their name on the bottom. Examples of existing businesses might be shown on a small insert on industry. Ms. Sweatt said that the photographs need to be updated and that Rachel from the Herald might be able to help if the Commission would like her to. Any ideas for pictures are requested. Mr. Marquez will update and submit to the Commission for review, any recommendations can be made at that time. Mr. Williams said that he might be able to get someone to take pictures too. There were no recommendations taken at this time for the brochure. Mr. Marquez will review and have ready for the next meeting. Discussion portfolio Town, and have the meeting. Update of the Talk of the Town was discussed and it was noted that it should be ready for the Business Appreciation Dinner. The cost quoted for 500 is $270 for printing, binding, folding and putting in shrink wrapped packages of 25. Ms. Sweatt said that she would limit them to one per family. She also said that she had invited the Schertz Business Association to be at the table to give out information about the association. was made on the Community Profile and a that can be customized by having the Talk of different inserts, etc., inside. Mr. Marquez outside portfolio design and costs for the new the will next ITEM #6 DISCUSSION OF ICMA TRAINING PACKAGE: Mr. Marquez handed out the ICMA training package books. said that the program is fairly generic. Mr. Sweatt said the program was developed through the International Manager's Association and covers alot. It is a thinking which is very important to this group. He would like to some comments as the ICMA would like to have feedback on program. Mr. Marquez said this should be used as a tool measuring rod for our current program, and perhaps an generator. He that City piece hear this and a idea -2- . . . ITEM #7 DISCUSSION OF BUSINESS FOLLOW-UP PROGRAM: Mr. Marquez said that the Commission initially greets the new businesses in Schertz but that after is little contact. He asked if the Commission something to follow up, possibly just to say hi and assistance is needed. The existing businesses pleased in the past when vists were made. meets and that there should do ask if any seem very Mr. Marquez added that business cards could be made if needed for a cost of $20 for 500. Anyone interested should contact Mr. Marquez. Mr. Vallance asked for a Commission might visit. Mr. Richburg said that it would not take long to drop in on some of the existing businesses. Mr. Marquez said that he would like ideas on how to schedule the visits. Mr. Fetter said to get a list together with a schedule and that the Commission would have something to know when the visits could take place so that they might adjust their schedules. Mr. williams said to schedule times with the businesses and then the Commission could pick when they would be available. Mr. Richburg said that two people going together once or twice a year would be a nice gesture. Mr. Vallance said that if there were set times with a list of businesses to visit that the Commission members could make arrangements to make those visits. Mr. Sweatt said that for the Commission to make visits to the businesses as good will ambassadors is a very good idea. He also noted that Texaco's grand opening is scheduled for Thursday 9-25-96. list of businesses that the ITEM #8 COMMISSION MEMBER COMMENTS: Mr. Moreno said that the Commission might put the Economic Development material in the City Library so that the public could see the guidelines followed for the development process. He also noted that if anyone would like, they could borrow the book from one of the members of the Commission. Mr. Fetter said that he had a change of address which was noted. There was a discussion on the school to be built in Greenshire and the traffic problem that might occur. ITEM #9 STAFF COMMENTS: Mr. Marquez led a discussion on the Security Capital building and possible lessors. -3- . . . HEB plans were discussed. Mr. Sweatt discussed sales tax and the fluctuation of the numbers stating that something is continuing to happen to make the numbers appear inconsistent. He said that overall we are ahead based on numbers from this time last year. He felt that the fluctuation may have something to do with Garden Ridge and how they pay their taxes. Mr. the play Sweatt said that he would like to Economic Development Commission for in the growth of the City. express appreciation to the important part they Ms. Sweatt made a recommendation that the Commission look at and be thinking about the nomination/reappointment of Commission members and officers which comes due in March of next year. Mr. Vallance seconded the recommendation which carried unanimously. ITEM #lO CHAIRMAN'S COMMENTS: No Comments. ITEM #ll SET NEXT MEETING DATE: Next meeting set for the third Thursday in October which is October l7, 1996; 7:00 p.m. at the Municipal Building. ITEM #12 ADJOURN: Mr. Vallance made a motion to adjourn which was seconded by Mr. Tim Fetter. Motion carried. ~// ;; /f/ ailk' ~t-~d/~ Earleen E ers Recording Secretary Harry Acti -4- ECONOMIC DEVELOPMENT COMMISSION . SEPTEMBER 19, 1996, 7:00 P.M. SIGN-IN SHEET 1. 2. 3. 4. 5. 6. 7. 8. :P~;:Zr:2; 9. 10. ll. . l2. l3. 14. l5. l6. l7. l8. 19. 20. 21. 22. 23. 24. .