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03-01-2010SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING March 1, 2010 Members Present: Ruth Tienor Pattie Lovelady Margaret Riley Laura Wilson Mary McAllister Carol Cyr Simone Bailey Sonia Samora Juan Thorn Bobbie Boyce Melissa Uhlhorn Gail Douglas Neota Brady Alternate Members: None Visitors: Bob Brockman and April Toman CALL TO ORDER: Mary McAllister called the meeting to order. HEARING OF RESIDENTS: Mr. Brockman wanted to comment that there still was no vending machine in the lounge area. Gail Douglas responded by advising him that the city was waiting for bids. It had been put out 3 weeks ago. REGULAR AGENDA 1. Minutes -Consideration and/or action regarding the approval of the minutes of February 1, 2010. Ruth Tienor moved to accept the minutes with the corrections discussed. Pattie Lovelady seconded. Motion passed. 2. Treasurer's Report -Consideration and/or action approving the .Ianuary 4, 2010 Treasurer's Report Information to complete the Treasurer's report was unavailable due to a change with the contact person at the City. February bookstore sales were $1,653.59. Book sales from the sidewalk sale were $640.90 bringing the total for February sales to $2,294.59. 3. Librarians' Report -Librarians will report on the following items: • February 2010 Library usage statistics February statistics are incomplete due to Eric being on vacation. Circulation: 24,089 Patrons: 19,066 New Cards: 573 Renewals: 299 Computer usage: not available ILLS: 161 Volunteer hrs: not available Self check items: 9,638 Storytime: 582 • February 2010 Library programs and program statistics: There were 582 patrons for children's storytime and board games. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING March 1, 2010 • February 2010 Library fundraising statistics No additional money for the month of February. A survey of Schertz Library Services prepared by AALS from 2000 to 2008 was handed out and a brief discussion was had on the fluctuation of the library statistics for those years. An additional discussion was had regarding the playscape. For complaints regarding its upkeep, residents can dial 311 and it will be directed to the Parks Department. • Fundraising campaign report -None. • Library Foundation report -None. A discussion was had regarding why the phone was removed from the vending area. A female Clemens High School student was being stalked by a man calling from that phone. Schertz Police Department suggested that the phone be removed. There were additional problems with people using the phone as if it were for their own personal use. It was decided that it was not a good idea to have a phone in the vending area at this time. 4. Bookstore Committee Report -Committee will report on the following items: • General operation of the bookstore during the month of February Juan Thorn initiated a discussion on better control of the cash register due to variances in the numbers after shift changes. A discussion was had regarding "z"ing out the register after shift changes. It was concluded that some volunteers only exit out of the register and do not "z" it out at the end of the day thereby causing variances the next day. It was decided that the board will ponder the issue for further discussion at a later date. 8 or 9 bags of VHS videos were donated. Some of them were brand new. All videos will sell for fifty cents. A coat rack was purchased to put behind the door for the volunteers to use. • Report on sidewalk sale Ruth Tienor thanked all of the volunteers for a very successful sidewalk sale. Ruth wrote a letter to the Herald to find a patron who was looking for some books she had set down. The lady responded and got her books. Twenty vintage books were sold at the sale. Future consideration may be SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING March 1, 2010 given for an indoor book sale in May with the possibility of using the meeting room to set it up in. DISCUSSION AND POSSIBLE ACTION 5. Report from Policy Update Committee LAB Bylaw updates were handed out for review. There was a correction made. Officers do not have to be approved by the City Council. We will send Brenda a list of the names of the officers. Margaret Riley asked everyone to review the updated bylaws. 6. Request for Funds for Summer Reading Program This year's Summer Reading Program will be called The Reading Express. April Toman is asking for up to $2000.00 for the Summer Reading Club budget. She is also going to apply to the Texas Commission of Arts for a grant that would pay for 50% of two performers. This request is in addition to the $1000.00 already given for the manipulatives. Ruth Tienor made a motion to give up to $2000.00 for the Summer Reading program budget. Pattie Lovelady seconded the motion. The motion passed. 7. Report from Hospitality Committee Pattie Lovelady gave a report on the preparations for the upcoming AALS meeting being held in the Library. The list of food and drink items were discussed. Also discussed was the need for volunteers to help with the set up and clean up. Names tags will be ordered for Juan Thorn, Bobbie Boyce, Roger Sturdy and Shonale Burke. ANNOUNCEMENTS 8. Items by the Library Board Members -Briefing and discussion on the following items: • Correspondence received by the Secretary None • Announcements by Library Board Members The ashtray is not fixable so one will be borrowed for temporary use. A discussion was had on what to put in the pots outside in time for the AALS meeting. Gail and Melissa will work on a list of local restaurants. The slat wall will not be in before the AALS meeting SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING March 1, 2010 • Call for items to be included on next agenda None discussed at this time. ADJOURNMENT Ruth Tienor moved to adjourn and Pattie Lovelady seconded. Motion carried. The next meeting will be Monday, Apri15, 2010. G 1' M ry lister, Chairman onia Samora, Secretary