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04-05-2010 SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING Apri15, 2010 Members Present: Ruth Tienor Pattie Lovelady Margaret Riley Laura Wilson Mary McAllister Carol Cyr Sonia Samora Juan Thorn Bobbie Boyce Melissa Uhlhorn Gail Douglas Alternate Members: Roger Sturdy Visitors: Bob Brockman CALL TO ORDER: Mary McAllister called the meeting to order. REARING OF RESIDENTS: Mr. Brockman wanted to know why there was microwave popcorn in the vending machine and no microwave. REGULAR AGENDA 1. Minutes -Consideration and/oY action Yegarding the approval of the minutes of March 1; 2010. Ruth Tienor moved to accept the minutes. Carol Cyr seconded. Motion passed. March 1, 2010 minutes approved. 2. Treasurer's Report -Consideration and/or action approving the February 1, 2010 Treasurer's Report Treasurer's reports for January and February were discussed. The balance is different from December 2009 to January 2010 due to a change in City personnel. The difference is probably due to sales tax. There was a $97.39 difference in our favor. March bookstore sales were $1,935.77. Ruth Tienor moved to accept the January and February treasurer's reports. Margaret Riley seconded. Motion passed. Treasurer's reports were approved. There was an additional discussion regarding the income from the recycling. A check is received every 6 weeks but it is paid for. what is turned in monthly. They do run behind and the payment is for previous months, not the current month. 3. Librarians' Report -Librarians will report on the following items: • March 201 D Library usage statistics Circulation: 27,819 Patrons: 22,294 New Cards: 679 Renewals: 403 Computer usage: not available ILLS: 158 Volunteer hrs: 109 does not include bookstore hours Self check items: not available Storytime: 703 SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING Apri15, 2010 The Computer Usage for February was 3,950 • March 2010 Library programs and program statistics: Gail Douglas read the Thank You letter from AALS. • March 2010 Library fundraising statistics No additional money for the month of March. • Fundraising campaign report - No new fundraisers yet. A discussion was had regarding working the beer booth for the Schertz Fourth of July Jubilee. We get half of the proceeds. Volunteers are needed for Friday, Saturday and Sunday. Melissa Uhlhorn volunteered information she received at the library conference she attended in Portland. Some ideas that were discussed were Putt Putt Golf in the library. A Halloween fundraiser where the library and courtyard would be decorated and candy could be given out. "Paint the Town Read" which would be a city-wide promotion which could also include our "pig" somehow. Melissa also discussed information she received at different workshops she attended, one of which was a return on investment strategies. The information she had sent back was lost or in transition with UPS. Juan Thorn initiated a discussion on reimbursing Melissa for her travel expenses to the national library conference she attended in Portland. A discussion was had related to the expenses. Juan Thorn moved to reimburse Melissa Uhlhorn for her travel expenses to the national library conference, Pattie Lovelady seconded the motion. All were in favor, Motion passed. Melissa will gather receipts for her travel and present them for reimbursement. A short discussion was had regarding the Texas Library Association Conference which will be here locally on April 14th -17tH • Library Foundation report -None. 4. Bookstore Committee Report -Committee will report on the following items: • General operation of the bookstore during the month of March SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING Apri15, 2010 Margaret Riley reported that the bookstore is doing well. There was a loss of 1 volunteer. The Guide to Product Consumer Safety was reviewed. There can be no children's books put out for sale if they are before 1985. The children's books that come in are checked thoroughly by the volunteers. Gail asked if we would be interested in selling children's textbooks from SCUCISD. They have thousands that they just want to give away. We decided to take 20 to 25 of each up to 6th grade level. Juan Thorn volunteered to help pick them up. DISCUSSION AND POSSIBLE ACTION 5. Committee Appointments -discussion and possible action on assigning Library Board members to standing committees. Thank you to Pattie Lovelady and the committee for all of the food items for the AALS meeting. Mary McAllister initiated the discussion of committee appointments. The committee appointments are as follows: Bookstore Committee: Added Juan Thorn and Bobbie Boyce Hospitality Committee: Pattie Lovelady, Laura Wilson, Sonia Samora and Neota Brady Policy Committee: Margaret Riley, Carol Cyr, Sonia Samora and Simone Bailey 6. Request for Funds for Library Landscaping Gail Douglas has advised that this request is on hold for now. The City is planting trees. But, there is a desire for a landscape architect to work directly with Gail to finish out the library landscaping. This could cost several thousand dollars. She will come back next month with additional information. ANNOUNCEMENTS 7. Items by the Library Board Members -Briefing and discussion on the following items: • Correspondence received by the Secretary None • Announcements by Library Board Members SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING Apri15, 2010 Darlene Price is moving back to Germany. City Council will appoint a new Library Advisory Board member. There was a discussion regarding the online tutoring program for DOD dependents. Also, a there needs to be a discussion regarding bringing back an online tutoring program that can be made available at the library. Bookstore volunteer absences. The Bookstore Committee will take care of that issue. • Call for items to be included on next agenda Ruth Tienor advised that the Geneology Room is in need of funding up to $2,000.00 Melissa has asked what is needed and will get that information. It will be placed on next month's agenda for further discussion. ADJOURNMENT Ruth Tienor moved to adjourn and Laura Wilson seconded. Motion carried. The next meeting will be Monday, May 3, 2010. C cAllister, Chairman Sonia Samora, Secretary