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05-03-2010 SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 3, 2010 Members Present: Ruth Tienor Pattie Lovelady Laura Wilson Neota Brady Mary McAllister Carol Cyr Sonia Samora Juan Thorn Bobbie Boyce Melissa Uhlhorn Gail Douglas Simone Bailey Sandy Keiser Alternate Members: Roger Sturdy and Shonale Burke Shonale Burke will be a voting member tonight Visitors: Bob Brockman CALL TO ORDER: Mary McAllister called the meeting to order. HEARING OF RESIDENTS: Mr. Brockman asked about Margaret. Also inquired as to what the Bylaws state regarding who is supposed to be seated as alternates. Mary read the bylaws to answer his question. REGULAR AGENDA 1. Minutes -Consideration and/or action regarding the approval of the minutes of April 5, 2010. Simone Bailey moved to accept the minutes. Ruth Tienor seconded. Motion passed. April 5, 2010 minutes approved with minor change. 2. Treasurer's Report -Consideration and/or action approving the March 1, 2010 Treasurer's Report April bookstore sales were $1,622.94. There was a discussion how and when deposits were made including the fact that monies made at the end of the month do not show up until the next months numbers depending on when the deposit is made. Ruth Tienor moved to accept the March treasurer's reports. Pattie Lovelady seconded. Motion passed. March 2010 Treasurer's report was approved. 3. Librarians' Report -Librarians will report on the following items: The Library was closed two days in April for Easter and Computer Training. • April 2010 Library usage statistics Circulation: 25,486 Patrons: 19,860 New Cards: 550 Renewals: 830 Computer usage: not available ILLS: 123 Volunteer hrs: 448.25 (335 in bookstore) Self check items: 10,489 Storytime: 1085 SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 3, 2010 • April 2010 Library programs and program statistics: The Computer upgrade was successful. The Children's program in the courtyard was a success. About 40 to 50 children attended. Gail Douglas and Melissa Uhihorn attended the groundbreaking for the new Boerne Library. The Summer Reading Program registration starts May 14~' online. The kickoff program starts June 4~'. There will be various programs and presentations throughout the 8 week program. Dinosaur George will be here on July 1st. Every other Saturday there will be a dual language program. There was a storytime in Spanish that was attended by 30 to 40 people. Donations for the Summer Reading Program have been outstanding. There have been donations from Randolph Brooks, Chesters, Dairy Queen, Garcias, HEB, Laser Quest, McKay Art Museum, Rockin R River Rides, San Antonio Zoo, Sea World, Splashtown, Whataburger, and Security Service FCU. The theme for the Summer Reading Program is Catch the Reading Express and the program will last from June through the end of July. • April 2010 Library fundraising statistics Collected $100.00 in donations. Someone brought a pig in. There are additional pigs still out there and some are filling their pigs again for a second time. • Fundraising campaign report - Mr. Grumpy has volunteered to cater an event for 150/200 people for cocktails for the Library Anniversary party. Sandra is going to come up with a plan for a parry to review and discuss. Could possibly use the cocktail party as a fundraiser. We will get half of the proceeds from the beer booth at the Fourth of July Jubilee. We will need volunteers for Friday, Saturday and Sunday. There will be a TABC class in June. The Media Department wants to get professional bartenders to work the booth in exchange for advertisement for their business in Schertz Tales. If this can be arranged, then no volunteers will be needed. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 3, 2010 Gail Douglas attended a customer service workshop along with 10 staff members. Gail thanked the board for the library staff shirts. Gail Douglas is to get an updated list of the library items for sale to donors. May get the list put in the next Schertz Tales and also a reminder to get the pigs turned in. • Library Foundation report -None. 4. Bookstore Committee Report -Committee will report on the following items: • General operation of the bookstore during the month of April The two vacancies have been filled. A Monday afternoon shift has been added. Discussion was had on whether another workshop is needed for the volunteers to discuss updates and policies. Consideration will be given for a breakfast for the new volunteers. A discussion was had on whether or not we should get rid of the bookshelves that are made out of books. There are three double shelves and two single shelves. Ruth has a set of encyclopedias and readers' digest that are ready to go to the Goodwill if we do not want them. We may wait until closer to Christmas to order more magnets. The Bookstore Committee will do an inventory on the items that are for sale and they maybe sold at the next sidewalk sale. • Possible dates for another sidewalk book sale A discussion was had on the next sidewalk sale possibly taking place in the conference room due to the heat. Discussed possibly doing it in conjunction with a Summer Reading Program event in June or July. The Bookstore Committee will check the calendar for a date and let us know at the next Board meeting. DISCUSSION AND POSSIBLE ACTION 5. Request for Funds for Genealogy Room Materials A request was made from the Genealogy Club for funds to pay for speakers and map stands. Sandy Keiser will get information at the next Genealogy Club meeting SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 3, 2010 on specific items being requested. May need to ask them to come to the next Board meeting to discuss and bring their specific requests. There was a discussion on whether or not the library should be paying for any Clubs' speakers. What precedent would that set for other clubs? The Library would consider purchasing map stands and books relating to Genealogy but they would be Library property that would be available to the public as well. Gail and Priscilla from the Genealogy Club will be asked to attend the next Board meeting to present information for specific items wanted. 6. Update on Request for Funds for Library Landscaping. After it was discussed at the last Board meeting, the City landscaped. No more will be done at this time. 7. Request for Additional Bookstore furnishings and Supplies -discussion and possible action on purchasing an additional book shelf and a fan. Ruth Tienor made a request for a small 12 inch wide set of shelves and a fan for the bookstore. 'The bookshelves would be the same height as the rest of the shelves. Also, the need for a fan was discussed due to the air conditioning not working in that part of the library. There is a 42 inch tower fan at Wa1 Mart for $54.00. Ruth Tienor made a motion to buy the Lasko fan from Wal Mart for $54.00 and the shelving for $255.00 plus shipping. Carol Cyr seconded. Motion passed. 8. 4th of July Float -discussion on library float theme for 4th of July parade. Discussion was had regarding the condition of the train for the float. The theme is going to follow the Summer Reading Program "Catch the Reading Express." Gail Douglas will order a banner for the float the same size as the booksale banner. Everyone will bring their ideas for the float to the next Board meeting. ANNOUNCEMENTS 9. Items by the Library Board Members -Briefing and discussion on the following items: • Announcement on committee appointments Sandy Keiser was added to the Hospitality Committee taking Sonia Samora's place. It was also confu~ned that Neota Brady was on the Hospitality Committee. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 3, 2010 The Bookstore Committee consists of Ruth Tienor, Mary McAllister, Margaret Riley, Juan Thorn and Bobbie Boyce. • Correspondence received by the Secretary None • Announcements by Library Board Members None • Call for Items to be included in nextAgenda Members were asked to call Melissa with items to be placed on the next Agenda. ADJOURNMENT Ruth Tienor moved to adjourn and Laura Wilson seconded. Motion carried. The next meeting will be Monday, June 7, 2010. M Allis er, Chairman `Sonia Samora, Secretary