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08-02-2010SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING August 2, 2010 Members Present: Ruth Tienor Pattie Lovelady Laura Wilson Juan Thorn Mary McAllister Sonia Samora Bobbie Boyce Melissa Uhlhorn Gail Douglas Sandy Keiser Caroly Cyr Roger Sturdy Shonale Burke Alternate Members: Roger Sturdy and Shonale Burke will be voting members tonight Visitors: Bob Brockman, April Toman CALL TO ORDER: Mary McAllister called the meeting to order. Mary made an announcement that Simone Bailey was named Secondary Teacher of the Year. HEARING OF RESIDENTS: Mr. Brockman wanted to thank everyone who called 311 regarding the shrubbery. REGULAR AGENDA 1. Minutes -Consideration andlor action regarding the approval of the minutes of June 7, 2010. Pattie Lovelady moved to accept the minutes. Ruth Tienor seconded. Motion passed. June 7, 2010 minutes approved. 2. Treasurer's Report -Consideration and/or action approving the May & June, 2010 Treasurer's Report June bookstore sales were $1,811.14 Sales for the first seven months total $13,013.00 which is already over what was done last year. Ruth Tienor moved to accept the June 2010 treasurer's report. Sonia Samora seconded. Motion passed. June 2010 Treasurer's report was approved. 3. Librarians' Report -Librarians will report on the following items: • June & July 2010 Library usage statistics June Circulation: 40,944 Patrons: 27,899 New Cards: 1006 Renewals: 535 Computer usage: 5,269 ILLS: 138 Volunteer hrs: 520.25 Self check items: Unavailable Storytime: 1,987 Telephone 735 SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING August 2, 2010 July Circulation: 39,326 Patrons: 25,072 New Cards: 761 Renewals: 453 Computer usage: 4,970 ILLS: 151 Volunteer hrs: 959.50 Self check items: 15,499 Storytime: 2,162 Telephone 999.4 Year to date circulations have increased 44% from last year. Number of people who visit the library is up 32%. • June & July 2010 Library programs and program statistics: The library was closed for the Holiday and for Training. The Summer Reading Program was huge success. A record number of people, over 1500 signed up. • June & July 2010 Library fundraising statistics Proceeds from the Schertz Jubilee beer booth could possibly be as high as $3,800. A piggy bank was turned in with $28. Autumn Winds made a $150 donation. A lady from Cibolo made a $10 donation. Exact figures will be received from Johnny. • Library float Did not win a prize as it was and has been mistakenly put on the "Do Not Judge List" for the last 3 years. There are pictures of the float on the Library's Facebook page. Thank you to everyone who helped with the float. • Fundraising campaign report None. • Library Foundation report -None. The tax extension deadline is August 15~'. Gail will follow up with Shirley Bennett. • Summer Reading report Report by April Toman. The program was a Huge Success! It was lots of work. Over 1500 people signed up, a record. 208 books were given away. Donors donated more than $8,800 worth of various donations. Received lot of praise from the community. April did an excellent job SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING August 2, 2010 4. Bookstore Committee Report -Committee will report on the following items: • General operation of the bookstore during the months of June & July Lost Monday couple due to illness. Someone else from another shift has moved to Mondays. Donations have not stopped coming in. People have stopped by to ask about volunteering. Books received from the school district were sold before word was received that they could not be sold. The reminder of the books will be given away. The cash drawer has been short 1 to 2 dollars after the weekend shifts. May consider locking it. • Update on purchase of bookstore bookcase A different bookshelf was ordered because shipping was going to be as much as the bookcase. New one has already been installed. • July book sale report Thank you to all the volunteers who helped with the book sale. All volunteers should be invited to the Library Anniversary parry. DISCUSSION AND POSSIBLE ACTION 5. Request for Funds for Accu-Cut Dies & Machine -request for machine &Y dies for use with store time programs. Melissa made a presentation for the need for anAccu-Cut Machine. Would be used for story time projects. Can even be used for the teen program and some adult programs. Ruth Tienor made a motion to grant the request for funds to purchase the Accu-Cut Machine and dyes up to $1,200.00. Motion seconded by Sandy Keiser. All in favor. Motion passed. 6. Library Event -Discussion and update on library's "1St Year Celebration." The Library 1St Anniversary Parry will be August 28, 2010. The Cibolo city staff will be invited as all as all library volunteers. Dress will be Western casual and Grumpys will cater. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING August 2, 2010 7. AALS Lay Representative -Discussion and possible action on electing a lay representative and alternate lay representative for the Alamo Area Library System. Margaret is the lay representative and an alternate is needed. The lay representative is invited to the Spring and Fall AALS meetings. The lay representative serves as a person from the community. Sandy Keiser volunteered to be the alternate representative. ANNOUNCEMENTS 8. Items by the Library Board Members -Briefing and discussion on the following items: • Announcement on committee appointments Would like to move Sandy Keiser to the Bookstore Committee due to the number of donations coming in and her background with bookstore committee. Patty, Laura and Neota will remain on the Hospitality Committee. • Correspondence received by the Secretary None • Announcements by Library Board Members None. • Call for Items to be included in next Agenda Members were asked to call Melissa with items to be placed on the next agenda. ADJOURNMENT Laura Wilson moved to adjourn and Carol Cyr seconded. Motion carried. The next meeting will be the second Monday in September due to holiday.