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FY 2010-11 Budget CITY OF SCHERTZ, TEXAS ADOPTED ANNUAL BUDGET FISCAL YEAR 2010-11 OCTOBER 1, 2010 ? SEPTEMBER 30, 2011 CITY COUNCIL HAL BALDWIN Mayor JIM FOWLER Council Member, Place 1 DAVID SCAGLIOLA Council Member, Place 2 GEORGE ANTUNA Council Member, Place 3 CEDRIC EDWARDS Council Member, Place 4 MICHAEL CARPENTER Council Member, Place 5 PREPARED BY DON E. TAYLOR, CITY MANAGER JOHN E. BIERSCHWALE, ASSISTANT CITY MANAGER DAVID J. HARRIS, ASSISTANT CITY MANAGER JUAN F. SANTOYA JR., FINANCE DIRECTOR ROBERT J. GALINDO, FINANCE ASSISTANT DIRECTOR RENÉ A. ZÁRATE, STAFF ACCOUNTANT JAMES P. WALTERS, FINANCIAL/BUDGET ANALYST ELIZABETH WILEY, FINANCE CLERK MARTHA CANSECO-AMESCUA, FINANCE CLERK DONNA DYKES, HUMAN RESOURCES DIRECTOR City of Schertz Our Mission To be a community where all aspire to live. Our Vision To be the premier city in the region in quality of life and sustainable economic prosperity. Goals 1. Quality of Life 2. Sustainable Economic Prosperity 3. Effective Land Use 4. Regional Collaboration and Intergovernmental Cooperation This budget will raise more total property taxes than last year?s budget by $360,177 or 4% increase, and of that amount, $361,684 is tax revenue to be raised from new property added to the tax roll this year. úôéäî÷êúõøëéã ûèùöøé Ì¿¾´» ±º Ý±²¬»²¬ Û¨»½«¬·ª» Í«³³¿®§ óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó×óÈ Ñ®¼·²¿²½»óÌ¿¨ Î¿¬» óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóÈ×óÈ×× Ñ®¼·²¿²½»óÞ«¼¹»¬ óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóÈ×××óÈÊ Ì¿¨ Î¿¬» ¿²¼ Ð®±°»®¬§ Ûª¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ× Î¿¬» °»® Ø«²¼®»¼ Ê¿´«¿¬·±²óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ×× Ì¿¨ ±² üïððôððð Ê¿´«¿¬·±² ¾§ Ç»¿®óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó ÈÊ××× ß»»¼ Ð®±°»®¬§ Ê¿´«»óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó È×È 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It covers the fiscal year beginning October 1, 2010 and ending September 30, 2011. This document includes the following thirteen funds: General Economic Development Special Events Corporation Tax Interest & Sinking Hotel Occupancy Tax Water & Sewer Park Fund Drainage Recycling Fund Capital Recycling Parks & Recreation Foundation Emergency Medical Services Historical Committee The FY 2010-11 adopted budget maintains the highest level of service residents and businesses have grown to expect from this organization while attempting to control costs and ensuring good value for monies spent. Below are the highlights of the FY 2010-11 budget. All Funds The adopted budget includes a 2% cost of living increase for all employees and a 9% increase in health insurance coverage. GENERAL FUND - 101 Revenue Revenues for FY 2010-11 will increase by 7.71% from FY 2009-10 ending estimates. With a slow economy growth projection, sales tax is budgeted to increase 3.00%. Property taxes will increase by $650,566 with the new rates. With the additional personnel in the Marshal Services department, revenues from court fees are expected to increase with more collections. Expenses Expenses for the General Fund in FY 2010-11 will increase by 9.05% from FY 2009-10 ending estimates. Health insurance costs have increased by 9.00% per employee and there is a cost of living adjustment of 2.00% for personnel. Fuel is estimated to increase in FY 2010-11 by 20.00%.Training and Travel increase for all departments to resume training deferred in FY 2009-10.Other increases are detailed by department in the narratives that follow. City Council-150 FY 2010-11 budget will increase by $19,175 to cover the additional personnel costs following the elections of council members who, due to a change in the charter, are now eligible for stipend. This also covers two elections this fiscal year for a bond election in November and a general election in May. Training and Travel was reduced midyear due to budget constraints and will be raised back to standard levels. City Manager-151 The FY 2010-11 Budget increased 4.77% over the FY 2009-10 estimates largely due to an increase in health insurance costs. Training and Travel was cut due to budget constraints and will be reset to average levels. Municipal Court-152 The FY 2010-11 budget increases 19.06% over FY 2009-10 Estimates. The biggest increase is to other consultation and professional services resulting from expected jail fees Schertz will be charged from Guadalupe country to hold our inmates. Along the same lines, judge and prosecutor fees will also increase due to a higher number of court dates expected in 2010-11. Other increases are from personnel services and support staff services; i.e, overtime, certification allowance, health insurance, uniforms, training and travel, meeting expense, and publications. 311 Customer Service-153 The FY 2010-11 budget increases from the projected FY 2009-10 estimate by 0.41%. Two positions are now unfunded resulting in only two filled positions in the department. Planning & Zoning-154 The FY 2010-11 Budget will increase by 60.17% from FY 2009-10 ending projections. This is largely due to a $137,000 expense to cover the General Fund?s portion of the North and South Schertz Master Land Use Plan. The SEDC will cover the other costs during the study. Legal Services-155 The FY 2010-11 budget for Legal Services includes a 0.04% decrease from FY 2009-10 estimates. No significant changes. Facilities Maintenance-161 The FY 2010-11 budget will increase 10.93% from year end projections. Facilities Maintenance filled some vacancies which will increase personnel costs. They will also take on more expenses to tint and clean the Library?s windows and to start funding HVAC replacement. Also Training and Travel will be returned to previous levels, before the budget constraints. City Secretary-164 The FY 2010-11 budget increases 3.51% over the FY 2009-10 projections. The main causes are an increase in health insurance costs and office supplies. Non-Departmental-167 The FY 2010-11 budget has decreased by 3.07% from FY 2009-10 estimates. The big causes of the decrease are from the Parks and Recreation Foundation taking on the costs of the Jubilee and Schertz Fest and that there is no planned land purchases in the FY 2010-11 budget. Costs of envelopes and copy paper have been moved to individual departments. The large decreases are offset somewhat by an increase in Auditing expense and the City Insurance charges. Public Affairs-170 Schertz Tales was separated within the Public Affairs Department for FY 2010-2011. Publications Editor Position was added for expansion of publication. Postage for Schertz Tales magazine will stabilize due to change of mailing location, but may increase due to population growth and number of issues printed. These costs are offset by decreasing advertising expenses for the City and meeting costs related to Schertz Tales clients. Public Affairs works with all areas of the media and oversees Schertz Tales Magazine & the Civic and Community Centers. Even when separated into two budgets, Public Affairs has no significant budget change for FY 2010-11. Records Management-171 The FY 2010-11 budget increases by 14.30% from FY 2009-10 estimates. The increase is due to higher Contractual Service expenses related to scanning commercial plans. The line item was greatly reduced in FY 2009-10 during budget constraints and needs to be increased to continue the document scanning process. Schertz Tales-172 New Department for FY 2010-11. Levels are comparable as in FY 2009-10 with full funding of personnel. Engineering-173 The FY 2010-11 budget increases 10.43% over the FY 2009-10 estimates. FY 2009-10 budget constraints caused this department to cut expenses. In FY 2010-11 these items will be increased to their previous levels: Professional Services expense category and Other Maintenance Agreements. GIS-174 The FY 2010-11 budget will increase 5.70% from FY 2009-10 ending projections. The main expense increase is to Training and Travel which was adjusted mid FY 2009-10. Police-256 The FY 2010-11 increases by 4.55% from FY 2009-10 year end projections. Vehicle fuel budget increased with the anticipated increase in gasoline prices and additional areas within the city to patrol. Staff support increased for FY 2010-11 for mandatory training and the replacement of 10 ballistic vests for officers. Maintenance services remain about the same due to radio and intoxilizer equipment maintenance. New equipment and vehicles are funded in FY 2010-11 which were not purchased in FY 2009-10. Fire Rescue-257 The FY 2010-11 budget will increase 11.97% from FY 2009-10 year end budget projections. The majority of the increase comes from higher personnel costs. The rest of the increase comes from the Department meeting the operating requirements. These costs include Training and Travel expenses, physicals for the firefighters, and inspections on the Personal Protective Equipment (PPE). Vehicle fuel prices are rising again which raises the need to increase the budget to cover the expenses. New materials for the rescue tower are needed as well. Inspections-258 The FY 2010-11 budget will have a 7.61% increase in expenses from FY 2009-10 year end projections. These increases are in expected personnel and vehicle fuel expenses. Marshal Services-259 The Marshal Services FY 2010-11 budget will increase by 72.44% from the FY 2009-10 estimates. This large increase is from the addition of three new positions: a Deputy Marshal, a Code Enforcement Officer, and a Service Clerk. Personnel costs of these three total $139,306. Supplies, staff support, and operations support along with personnel costs will increase $83,772 for the new employees and the expanded operations. These expenses are offset by additional revenue from fines in Court and the Court Security Fund. Streets-359 The FY 2010-11 budget increases by 12.91% from FY 2009-10 estimates. The biggest increase is in street materials. This line item was greatly reduced during FY 2009-10. This increase is to get materials to repair damaged streets in the City. There will also be a purchase in FY 2010-11 of a Tack Kettle, for work on smaller street repairs, two asphalt plate tempers, and building maintenance materials. Parks-460 The FY 2010-11 budget will increase 2.80% from the FY 2009-10 year end projections with the addition of two part time workers. Other expenses are reallocated within the department for different needs but with no net increase in overall expenses. Pools-463 The FY 2010-11 budget will increase by 0.92% of FY 2009-10 estimates for maintenance on the buildings and equipment. Civic Center-464 The Civic Center & North Center FY 2010-11 budget will increase 8.85% from the FY 2009-10 estimates with the addition of an Administration Assistant funded from the Hotel Tax Fund transfer. Senior Center-465 This department was removed for FY 2010-11. Expenses related to the Senior Center were moved into City Assistance. Library-665 The FY 2010-11 budget will increase 5.74% from FY 2009-10 estimates. There are increases from higher personnel costs, use of a delivery service, and for additional library materials but these costs are offset with no planned computer purchases for FY 2009-10. Part of the personnel costs is a new Adult Services Librarian position which will be mostly offset by not funding 2 Part Time Library Clerk Circulation positions. Animal Services-762 The FY 2010-11 budget will increase 17.73% from the FY 2009-10 estimates. Half of the increase is from personnel vacancies being filled. Training and Travel and Medical Services were decreased in budget adjustments but will be put back at previous levels. Radio maintenance will now be charged to each department. Operating equipment costs are increasing for maintenance on the building and kennels. There will also be a replacement purchase of a livestock trailer in FY 2010-11 of $4,000. Information Technology-853 The FY 2010-11 budget increased by 8.81% over the FY 2009-10 estimates. Part of the budget covers annual support costs for the Alamo Regional Public Safety System C Computer Aided Dispatch (CAD) project that went online in July 2010. Phone upgrades will take place this year increasing usage costs, hardware costs, and maintenance costs. Finally, cost-cutting measures over the last two years have resulted in an aging fleet of desktop hardware. In order to maintain productivity levels and prevent work slowdowns due to failing hardware, IT needs to replace one third of the desktops. These are offset by a large decrease in computer fees & licensing. Less software purchases are needed in the upcoming year. Part of the personnel cost increase is due to added personnel which will be funded by the Water & Sewer Fund. Human Resources-866 The FY 2010-11 Budget will increase by 9.29% from FY 2009-10 year end estimations. Most increases are offset by decreases in other line items. The costs of employee assistance will increase per employee starting January 1, 2011. To stay current on Human Resources policies and procedures three conferences are added to Training and Travel. These are the Texas Municipal Human Resources Association Employment Law Conference, the Texas Municipal Retirement System Conference, and the Texas Municipal League Conference and two employees will be sent. The last increase is a service contract for an Occupational Nurse. The offsetting decreases come from the transfer of a Floating Clerk position out of the department to the Water & Sewer department and a decrease in operational equipment purchases. Finance-868 The FY 2010-11 budget has a 3.99% increase over the FY 2009-10 estimates. The increase is from higher personnel costs, membership fees, training, and equipment purchases. The membership fees, training costs, and the equipment purchases were all decreased in FY 2009-10 and were deferred to the next budget year. Purchasing & Asset Management-872 The FY 2010-11 budget is an increase of 3.78% over the FY 2009-10 estimates. Copy paper and envelopes will be expensed by department now instead of by fund. Staff support and personnel costs will increase for FY 2010-11. Fleet-877 The FY 2010-11 budget will increase 12.43% from FY 2009-10 estimates. Much of the increase is returning the expenses to their yearly starting values. Purchases of light upgrades, radiant heaters, and an air compressor make up the additional expenses. City Assistance-901 The FY 2010-11 budget will increase by 420% as compared to FY 2009-10 estimates by moving the costs from Senior Center department to City Assistance. Costs for the Senior Center will also increase due to lease payments to the Comal County Senior Citizens? Foundation. SPECIAL EVENTS FUND - 106 Revenue Revenue for FY 2010-11 will decrease 29.36% from FY 2009-10 estimates. The change is due to a lower fund transfer from the General Fund since the Parks and Recreation Foundation will now sponsor the Jubilee and Schertz Fest. Expenses FY 2010-11 budget will increase by 27.61% from FY 2009-10 estimates. Expenses are returned to their yearly expected amounts. Walk for Life?s expenses were raised higher and the Sweethearts event will be lowered to better match the actual amounts spent. TAX INTEREST & SINKING FUND - 505 Revenues Revenues for FY 2010-11 are expected to increase by 4.69% from FY 2009-10 estimates. A larger transfer in from reserves is needed to maintain the current I&S rate. Expenses FY 2010-11 expenses will increase 3.46% over FY 2009-10 estimates. The increase is due to the higher debt service payments. WATER & SEWER FUND - 202 Revenue Revenue for FY 2010-11 will decrease by 13.20% from FY 2009-10 estimates. The largest decrease comes from a lower fund transfer since there are no approved projects that are funded out of fund balance for FY 2010-11. Water sales and sewer fees also decrease. Expenses The total Water & Sewer Fund budget for FY 2010-11 will decrease by 13.25% from FY 2009-10 estimates. Many projects have been completed and no new ones are planned to start. There will be a new transfer from Water & Sewer to the Recycling Fund cover the costs of the Fall and Spring Clean Up. Business Office-176 The FY 2010-11 Budget will increase by 0.38% from the FY 2009-10 estimates. Lower bank charges will help offset increases in personnel with addition of the Floating Clerk position, postage costs, and the purchase of two replacement laptop computers. Administration-575 The FY 2010-11 budget will decrease by 5.45% from FY 2009-10 estimates. Large increases in this department are from filling vacant positions, raising contingency amounts, and a higher waste contractor expense. These increases are more than offset by lower water testing costs, sewer and garbage fees, sewer treatment costs, lower debt service expense, and capital outlay. The only capital purchases expected is two service trucks totaling $58,000. DRAINAGE FUND - 204 Revenue The FY 2010-11 revenue will increase by 1.77% from FY 2009-10 estimates. Revenues from drainage fees are expected to increase while other income sources will remain at current levels. Expenses The FY 2010-11 Budget will increase 1.59% from FY 2009-10 estimates. There will be a small increase in personnel costs while other costs remain constant. CAPITAL RECOVERY FUND - 411 Revenues FY 2010-11 revenues decreased by 22.43% from FY 2009-10 estimates. Capital Recovery will not be getting a fund transfer as no projects need to be funded by another fund. Expenses The FY 2010-11 budget will decrease by 80.98% from FY 2009-10 estimates with the completion of projects and construction in progress. No debt service charges are budgeted either. EMERGENCY MEDICAL SERVICES FUND - 203 Revenues The FY 2010-11 revenues will increase by 20.14% over FY 2009-10 estimates. There is an expected increase in transports of 8.85% from the projected year end of FY 2009-10. Membership subscriptions were lower than anticipated but there will be a more aggressive advertisement campaign to bring in more patrons. Expenses The FY 2010-11 expenses will increase by 7.64% over FY 2009-10 estimates. Personnel costs will be lower since overtime and FICA were much higher than anticipated in FY 2009-10. Many purchases were deferred since revenues did not meet expectations. With the expected increase in revenue for this fiscal year, on-board computers, toughbook laptops, Lucas Mechanical cardiopulmonary resuscitation (CPR) devices, and the Portable Classroom copier will be added back into the budget. Along with the expected increase bad debt expense and Medicare/Medicaid write-offs will also increase by default. Debt service will increase with this issuance of a new bond to cover a Station Alerting system and a new ambulance. SCHERTZ ECONOMIC DEVELOPMENT CORPORATION (SEDC) ? 620 Revenues Revenues for the FY 2010-11 will decrease by 8.35% from the FY 2009-10 Budget Estimates. Sales tax revenue increases will be offset by no new transfer-in from reserves and the income from the Sysco Project as in FY 2009-10. Expenses Expenses in the Non-departmental side will decrease by 6.45% since there will be no operating equipment purchases expected in FY 2010-11. Expenses in the Schertz Economic Development Corporation will also decrease by 6.33% overall. The North and South Master Land Use Plan will increase previous consulting expenses. During FY 2009-10, one Economic Development Specialist position was converted to an Administrative Assistant position; FY 2010-11 provides a full year funding for this position. Debt Service will increase and money will be set aside to replenish the fund balance. This fund will also contribute to the salary of the Event Coordinator that will be paid out of various funds. Decreases offset these expenses with lower advertising costs, no retention & expansion incentives will be offered, no more improvements to the parks from this department, and the deletion of the Director of Intergovernmental Relations position. HOTEL OCCUPANCY TAX FUND - 314 Revenue Revenues for FY 2010-11 are calculated to increase 11.47% over FY 2009-10 estimates. Expenses FY 2010-11 budget will increase by 17.32% from FY 2009-10 estimates. A billboard advertising expense will be added to this fund. A new Civic Center Administrative Assistant?s salary was added to be paid from this fund as well. This Fund will also help support a new Event Coordinator position to handle special events in the City. PARK FUND - 317 Revenue Revenue for FY 2010-11 is anticipated to decrease by 70.92%. The revenue for this fund is tied to development of property within the City. Previous development caused higher revenues than what is expected in FY 2010-11. Expenses FY 2010-11 budget will decrease by 44.14% FY 2009-10 estimates. Total signs, fixtures and other improvements will be less than in FY 2009-10. Total landscaping costs will also be lowered. These decreases were made to match expected revenues. RECYCLING FUND - 318 Revenues Revenues for FY 2010-11 will increase by 21.74% to FY 2009-10 estimates by increasing rates to cover rising expenses. Sale of recyclable materials will be lower but the total revenues will be covered by a transfer in from the Water & Sewer Fund. Expenses FY 2010-11 expenses will increase by 21.74% compared to FY 2009-10 Estimates. In addition to the Fall and Spring Clean Up charges the City will now incur a storage charge for materials. PARKS & RECREATION FOUNDATION - 614 Revenues The FY 2010-11 revenues will increase 12.02% over FY 2009-10 with higher expected th donations, especially to the City Events of the 4 Jubilee and Schertz Fest. Expenses The FY 2010-11 budget will increase 7.58% over FY 2009-10. Expenses will increase for a bigger Jubilee and Schertz Fest. HISTORICAL COMMITTEE - 615 Revenues The FY 2010-11 revenues will decrease by 64.86%. Year end fee revenue estimations were much lower than anticipated so next year?s budget will decrease to better match current collections. The fund transfer will also be lower to match expenses. Expenses The FY 2010-11 budget will decrease by 68.63% from year end estimations. Museum supplies will be decreased to better match actual expenses. Rate Value C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND FINANCIAL SUMMARY REVENUE SUMMARY Taxes 9,140,195 9,738,741 10,877,361 10,912,656 Franchises 1,240,641 1,462,198 1,552,129 1,521,000 Permits 920,811 769,031 880,730 1,181,913 Licenses 30,935 31,351 39,500 64,547 Fees 1,998,023 2,167,317 2,520,160 3,073,872 Fines 27,245 19,658 30,000 35,000 Inter-jurisdictional 347,696 388,421 396,080 405,672 Inter-Fund Transfers 687,313 1,402,440 1,110,310 1,184,474 680,046 721,500 507,284 Miscellaneous 663,184 15,056,043 16,659,203 18,127,770 18,886,418 TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL23,979 35,055 60,50048,469 CITY MANAGER697,912 672,462 746,407713,435 MUNICIPAL COURT404,273 259,195 353,503326,790 CUSTOMER RELATIONS-31194,516 111,694 90,53388,018 PLANNING & ZONING285,687 189,465 305,905162,125 LEGAL SERVICES299,411 331,154 258,000257,000 GENERAL SERVICES710,074 752,584 929,686881,977 CITY SECRETARY150,873 166,405 184,872179,208 NON DEPARTMENTAL1,465,844 1,641,0231,046,596 1,011,659 COMMUNITY & MEDIA RELATIONS438,237 490,163 546,027 190,796 RECORDS MANAGEMENT 178,155 164,537 72,512 63,717 SCHERTZ TALES MAGAZINE - - 379,926- ENGINEERING 252,676 183,950 201,486 200,026 GEOGRAPHIC INFORMATION SYSTEM 123,708 S 44 109,404 129,050 TOTAL GENERAL GOVERNMENT 5,107,0915,001,6814,652,693 4,899,238 PUBLIC SAFETY POLICE4,171,7304,365,8584,419,931 4,628,881 FIRE & RESCUE2,387,4502,363,3752,548,952 2,728,976 INSPECTIONS 548,481 436,511 403,038 406,444 MARSHAL SERVICE 650,572 1,396 377,757 398,861 TOTAL PUBLIC SAFETY 7,543,5017,109,0577,770,782 8,414,873 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC ENVIRONMENT STREETS 897,736 778,766 924,171 963,157 TOTAL PUBLIC ENVIRONMENT 924,171778,766 963,157 897,736 PARKS & RECREATION PARKS 686,983 982,295 742,112688,866 POOLS225,333 230,195 243,003230,803 COMMUNITY/CIVIC CENTER252,534 197,952 194,318172,946 - SENIOR CENTER - - 26,020 TOTAL PARKS & RECREATION 1,410,4421,164,8501,118,635 1,179,433 CULTURAL LIBRARY 801,017 534,622 787,007 823,126 TOTAL CULTURAL 787,007534,622 823,126 801,017 HEALTH ANIMAL CONTROL 390,083 324,986 364,970 387,318 TOTAL HEALTH 364,970324,986 387,318 390,083 INTERNAL SERVICE INFORMATION TECHNOLOGY1,020,203 595,592 948,825897,751 HUMAN RESOURCES223,610 231,944 303,095334,862 FINANCE393,669 430,514 438,838456,137 PURCHASING & ASSET MANAGEMENT116,130 203,428 244,920250,197 312,818 FLEET SERVICE 248,627 276,957 300,743 TOTAL INTERNAL SERVICE 1,738,4352,002,2392,239,690 2,248,496 MISCELLANEOUS CITIZENS ASSISTANCE 17,500 12,500 10,000 52,000 KRAMER HOUSE - - - - TOTAL MISCELLANEOUS 12,50017,500 10,000 52,000 TOTAL EXPENDITURES 17,888,11716,933,701 17,965,401 18,882,876 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND REVENUES Taxes 000-411100Advalorem Tax - Current4,873,243 5,596,433 6,363,061 6,704,566 000-411200Advalorem Tax - Delinquent50,009 41,912 50,000 50,000 000-411300Advalorem Tax - P&I40,071 51,646 45,000 50,000 000-411400Roll Back Property Tax22,584 - - - 000-411500Sales Tax Revenue-Gen. Fund4,117,173 4,011,855 4,370,000 4,071,590 000-411600Bingo Tax4,751 5,105 5,300 4,500 32,000 000-411700Mixed Beverage 32,364 31,790 44,000 Total Taxes 9,738,7419,140,195 10,877,361 10,912,656 Franchises 000-421200Center Point/Entex Energy26,31232,52932,529 33,000 000-421220City Public Service252,643271,214300,000 275,000 000-421240Guadalupe Valley Elec Co-op387,422432,626450,000 430,000 000-421250New Braunfels Utilities28,06832,94529,000 30,000 000-421300Time Warner/Paragon Cable300,028395,167390,000 350,000 000-421350Time Warner/PEG Fee51,72263,09462,000 62,000 000-421460AT&T Franchise Fee85,518112,033173,000 220,000 000-421465AT&T PEG Fees 8,962- 8,000 16,000 000-421480Other Telecom Franchise22,27319,76918,600 15,000 000-421500Solid Waste Franchise Fee 90,000 86,655 93,859 89,000 Total Franchises 1,462,1981,240,641 1,552,129 1,521,000 Permits 000-431100Home Occupation Permit 700 303 500 770 000-431200Building Permit679,151422,800530,000 837,952 000-431300Mobile Home Permit 240 200 440 671 000-431400Signs Permit 2,000 540 740 8,596 000-431500Food Establishment Permit15,40049,50036,000 15,000 000-431600Garage Sale Permit 7,253 7,250 9,000 9,554 000-431700Plumbing Permit68,48389,534115,000 109,769 000-431750Electrical Permit43,752100,07790,000 63,062 000-431800Mechanical Permit46,30047,53246,000 84,211 000-431900Solicitor/Peddler Permit 890 2,042 1,300 - 000-431950Animal/Pet Permit 819 1,785 2,000 2,000 000-432000Certificate of Occupancy Permit2,250 1,872 4,000 6,578 000-432100Security Alarm Permit42,08041,35838,000 36,000 000-432200Floodplain Permit 80 - - - 000-435000Fire Permi 7,750 t 11,413 4,238 7,750 Total Permits 769,031920,811 880,730 1,181,913 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Licenses 000-441000Alcohol Beverage License 5,460 6,635 6,000 6,100 000-442000Contractors License22,00021,44630,000 55,447 000-444000Pet License 3,000 3,475 3,270 3,500 Total Licenses 31,35130,935 39,500 64,547 Fees 000-451000Municipal Court Fines980,5961,047,7661,160,000 1,540,000 000-451100Arrest Fee52,89358,72364,000 60,000 000-451110Expunction Fee 30 30 30 90 000-451200Warrant Fees118,749125,376149,000 187,500 000-451320Civil Justice Fee-Court - - - 500 000-451340Judicial Fee - City 6,634 7,531 8,000 7,000 000-451400Traffic Fine Costs TTL26,89330,36233,000 30,000 000-451500Teen Court Admin Fee 400 400 500 500 000-451510Juvenile Court Fee55,54762,79768,000 60,000 000-451600Technology Fund Fee46,08651,29156,000 55,000 000-451700Security Fee34,61338,54641,000 40,000 000-451800Time Payment Fee - City 4,284 5,144 7,000 5,000 000-451850State Fines 10% Service Fee51,35679,07989,000 70,000 000-451900DPS Payment - Local 9,59710,77712,000 12,250 000-452000Child Safety Fee 6,411 6,640 9,000 8,000 000-452050Indigent Defense Fee13,58324,05127,000 22,500 000-452100Platting Fees33,49514,77125,000 66,000 000-452200Site Plan Fee34,63421,45535,000 26,400 000-452300Plan Check Fee215,640197,146264,000 375,000 000-452320Tree Mitigation Admin Fee 2,998 3,37912,000 11,220 000-452400BOA/Variance Fees 3,8242,2445,00011,000 000-452500Food Handler Class10,88817,50515,500 8,000 000-452520Fire Training Classes - 500- - 000-452600Specific Use/Zone Chng Fee22,992 6,17020,000 14,630 000-452610Plat Recording Fee 1,527 50 - - 000-452710Zoning Ltr&Dev Rights 450 225 900 - 000-452800P&Z Public Hearing Fee 1,047 - - - 000-453100Reinspection Fees38,79047,29455,000 49,000 000-453100Afterhours Inspection 263- - - 000-453110Swim Pool Inspection Fee 1,275 1,200 2,000 - 000-453120Inspections Plan Review 300- - - 000-453200Mowing Fees - Inspections 1,250 1,300 2,500 - 000-453210Graffiti Removal Fee 75 - - - 000-453211Admin Fee-Inspections 50 - - - 000-4532153% Technology Fee 15,859- - - 000-453300Solicitor's Investigation 20 10 - - 000-453310Misc Inspection Fees 205- 200 - 000-453500SubContractor Registration Fee12,56017,06116,000 - C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fees continued 000-454200Pool Gate Admission Fee20,46021,79526,000 22,000 000-454300Seasonal Pool Pass Fee 6,655 5,471 6,600 5,500 000-456500Hazard Material Fee 1,045 1,313 2,500 2,500 000-456510Fire Plan Review - 800- 800 000-456600Fire Re-inspection Fee - 450- 450 000-458300Sale of Property/Auction30,00617,71420,000 20,000 000-458400Civic Center Rental Fees98,112163,568175,000 226,000 000-458450North Center Rental Fees - - 24,000- 000-458500Property Rental Fee-Parks 3,163 35,000- 32,000 000-458570Non-Resident SYSA League - - 18,000- 000-458600Ball Field Use - 150- - 000-458650NonResident User Fee- BVYA1,690 5,500 5,000 9,000 000-458680Tournament Fees 9,500- 22,000 14,000 000-458700Vehicle Impoundment 6,977 8,511 8,000 5,000 000-459200NSF Check Fee 379 140 100 100 000-459300Notary Fee 165 462 400 200 000-459400Maps, Copies, UDC Misc 4,59970 30 200 000-459600Animal Adoption Fee15,55111,95615,000 10,500 000-459700Pet Impoundment Fee18,39516,24820,000 17,500 000-459800Police Reports Fee 6,532 6,168 5,590 6,000 Total Fees 2,167,3171,998,023 2,520,160 3,073,872 Fines 000-463000Library Fines 35,000 27,245 19,658 30,000 Total Fines 19,65827,245 30,000 35,000 Inter-Jurisdictional 000-473100Bexar Co - Fire12,58118,62713,725 21,078 000-473200 City of Seguin-Fire Contract37,985 40,293 39,125 39,120 000-473300Guad Co. Library163,066 180,816 173,045 173,000 000-473400Randolph AFB-Animal Control3,150 6712,580 2,500 000-474200Library Services - Cibolo20,000 - - - 000-474210Library Services - Selma 19,000 -14,940 14,940 000-474250Non Resident Library Fees - - -15,000 000-474400Dispatch Service - Cibolo106,091 133,305 133,305 133,305 000-474500Dispatch Service -SCUCISD1,410 2,080 2,081 1,410 6,600 000-474600School Crossing Guard-Bexar 3,413 6,627 3,000 Total Inter-Jurisdictional 388,421347,696 396,080 405,672 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fund Transfers 000-480000Indirect Costs -EMS66,75584,84087,840 87,840 000-480100Indirect Costs -Hotel 173,500-127,632 170,221 000-482100Transfer-Court Tech. Reserve - 15,000- - 000-482150Transfer From Court Security - - 58,011- 000-485000Interfund Charge-Drainage-3%10,00041,38238,298 38,888 000-486000Interfund Charges - Water392,512632,635638,948 624,777 000-486202Transfer In - W&S - 15,000- - 000-486314Transfer In Hotel/Motel104,000315,497 - - 000-486322Transfer-In - Library Grants - - 10,000- 000-487000Interfund Charges-Fleet69,04629,20082,092 91,737 000-488000Interfund Charges-4B45,00046,43255,500 53,000 000-489000Transfer In 78,954- - - 000-489620Transfer In - SEDC 50,000 - - 50,000 Total Fund Transfers 1,402,440687,313 1,110,310 1,184,474 Miscellaneous 000-491000Interest Earned13,494 2,829 2,900 5,000 000-491200Investment Income338,630118,214150,000 26,000 000-491800Gain/Loss (168) - - - 000-491900Unrealized Gain/Loss-Cap One25,58315,19540,000 - 000-493130Donations-Writing Next Chapter24,890164,585100,000 20,000 000-493400Donations - Animal Control 1,832 3,180 1,000 3,670 000-493401Donations-A/C Microchip 5,401 2,903 5,000 3,000 000-493402Donations-Spay & Neuter23,57715,45314,000 12,000 000-494481LawEnforcemtOfficersStnd&Ed3,406 3,809 3,000 3,800 000-495015Contribution from SED 13,000- - - 000-495040Friends of N. Schertz Park Proj5,000 - - - 000-497000Misc Income-Gen Fund56,24386,71770,000 40,000 000-497005Misc Income-Publications88,901130,340260,000 240,000 000-497020Misc Income-Fleet Recycled Oil378 514 300 400 000-497100Misc Income- Police 9,835 7,331 5,000 20,000 000-497200Misc Income - Library 6,047 5,377 6,800 12,131 000-497210Misc Income - Library Copier - - - 3,400 000-497300Misc Income - Animal Control 606- 200 2,400 000-497400Misc Income - Streets Dept 8,32010,413 9,000 11,229 000-497500Misc Income - TML Insurance42,07387,22845,00078,043 000-497550Misc Income - TML Reimbursemt 11,0629,380 9,000 20,211 000-497600Misc Income - Parks Vending362 150 300 500 000-497800Misc Income- Pool Concessions- 1,140 - - 5,500 000-498000Reimbursement- General Fund - - - Total Miscellaneous 680,046663,184 721,500 507,284 TOTAL REVENUES 16,659,20315,056,043 18,127,770 18,886,418 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND VISION STATEMENT To be the premier city in the region in quality of life and sustainable economic prosperity. MISSION STATEMENT To be a community where all aspire to live. GOALS AND OBJECTIVES Quality of Life. Sustainable Economic Prosperity. Effective Land Use. Regional Collaboration and Intergovernmental Cooperation. DEPARTMENTAL DESCRIPTION The Schertz City Council is made up of six elected officials. City residents elect a Mayor and five Council members at-large. A Mayor Pro-Tempore is rotated among Council members every six months. The Mayor and five City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. CITY COUNCIL ORGANIZATIONAL CHART Citizens Mayor & City Council PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/OutputActual Estimate Proposed Number of ordinances passed 3948 50 Number of resolutions passed 4561 65 Number of memos/resolutions processed 2643 45 2008-09 2009-10 2010-11 Efficiency Actual EstimateProposed Council Attendance at Conferences and 95%100% 100% Training Meeting Attendance rate 98%95% 95% 2008-09 2009-10 2010-11 Effectiveness Actual EstimateProposed Number of Council Meetings 5050 50 PROGRAM JUSTIFICATION AND ANALYSIS FY 2010-11 budget will increase by $19,175 to cover the additional personnel costs following the elections of council members who, due to a change in the charter, are now eligible for stipend. This also covers two elections this fiscal year for a bond election in November and a general election in May. Training and Travel was reduced midyear due to budget constraints and will be raised back to standard levels. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 15,600 150-511110Regular - 3,771 10,700 6,300 150-511240Vehicle Allowance - - 4,200 - 289 819 900 150-511310FICA - Employer - , , , Total Personnel ervices S40601571922800 Supplies 150-521000Operating Supplies 500 1,715 133 500 150-521100Office Supplies - - 7 - Total Supplies 500 1,715 140 500 City Support Services 150-532600City Elections 18,000 2,721 17,676 13,000 150-532800Special Events 2,500 3,462 857 2,500 Total City Support Services 20,500 6,183 18,533 15,500 Operations Support 150-534200Printing & Binding 300 617 252 350 Total Operations Support 300 617 252 350 Staff Support 150-535100Uniforms 500 354 92 500 150-535200Annual Awards 300 68 340 300 150-535300Memberships 5,239 5,600 4,801 5,600 150-535500Training/Travel 10,000 9,663 2,895 10,000 Total Staff Support 16,400 15,324 8,128 16,400 Operating Equipment 150-571000Furniture & Fixtures - 140 - - 150-571300Computer & Peripherals - - 3,942 - Total Operating Equipment - 140 3,942 - TOTAL CITY COUNCIL 60,500 23,979 35,055 48,469 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND VISION STATMENT Provide effective leadership and management of City staff and resources to efficiently meet the goals and objectives of the City Council and the public. MISSION STATEMENT To effectively lead, manage, and coordinate City staff and resources to meet the goals and needs of the City Council and public in a timely manner while delivering first-class municipal services for a thriving residential and business community. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. DEPARTMENTAL DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. The department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. He serves as a focal point for the management of City staff. CITY MANAGER ORGANIZATIONAL CHART Mayor & City Council City Manager CITY MANAGER 2008-092009-10 2010-11 City Manager 11 1 Assistant to City Manager 11 1 Assistant City Manager 22 2 Executive Assistant 22 2 TOTAL POSITIONS 66 6 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 Budget increased 4.77% over the FY 2009-10 estimates largely due to an increase in health insurance costs. Training and Travel was cut due to budget constraints and will be reset to average levels. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 504,733527,347 151-511110Regular 499,256 481,936 151-511180LTD1,666 1,029 860 1,600 151-511210Longevity8,232 6,149 7,640 7,357 151-511240Vehicle Allowance21,600 21,766 20,603 21,600 151-511310FICA - Employe41,109 r 30,881 38,060 39,473 84,839 151-511350TMRS - Employer 74,644 74,846 79,836 151-511410Health - Employe31,980 r 23,593 20,476 29,909 151-511500Workers Compensation 1,684 720 1,594 1,427 Total Personnel Services 685,935718,457 658,038 646,015 Supplies 151-521100Office Supplies 2,400 3,933 2,212 2,000 Total Supplies 2,400 3,933 2,212 2,000 City Support Services 151-532800Special Events-32-- Total City Support Services - - 32 - Operations Support 151-534200Printing & Binding146253-- Total Opertions Support - 146 253 - Staff Support 151-535100Uniforms- 550 252 - 151-535200nnual Awards200 A - 4 - 151-535300Memberships5,000 4,660 2,929 5,000 151-535400Publications200 53 339 500 151-535500Training/Travel20,000 27,383 19,460 20,000 151-535600Professional Certification 150 105 71 - Total Staff Support 25,550 32,751 23,055 25,500 Operating Equipment 151-571000Furniture & Fixtures - 2,283 206 - 151-571300Computer & Peripherals - 123 205 - 151-571500Operating Equipment - 638 484 - Total Supplies - 3,044 895 - TOTAL CITY MANAGER 697,912 746,407 672,462 713,435 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND VISION STATEMENT To be the most effective, efficient, and impartial court in the State of Texas. MISSION STATEMENT To provide fair and equal access to citizens through the timely disposition of justice. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. Implement the use of new technology and other innovative practices to maintain efficiency and security. Improve use and presence of the Municipal Court web site by enhancing on-line information, on-line payments, and ability to print forms. Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City?s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. MUNICIPAL COURT The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court?s papers are accurate, orderly, and complete. The clerk?s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court?s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, ensure juror payment, deliver all case documents to County Courts-at-Law should an appeal occur, assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the warrant officer with roundups, and complete all required accounting reports. The prosecutor?s duties include preparing and presenting the State?s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State?s witnesses and requesting dismissal of cases under the appropriate circumstances. ORGANIZATIONAL CHART City Manager Assistant City Manager Municipal Court MUNICIPAL COURT 2008-092009-102010-11 Director 111 Senior Deputy Clerk 011 Deputy Clerk 333 Warrant Officer 000 Warrant Officer/Bailiff 000 TOTAL POSITIONS 455 MUNICIPAL COURT PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Charges Filed 21,08622,000 22,500 Cases Disposed 14,01018,000 18,500 Total Amount Collected $1,018,728$1,038,103 $1,152,294 Amount Remitted to State $995,510$1,007,867 $1,118,732 2008-09 2009-102010-11 Efficiency Actual EstimateBudget Charges Processed per clerk 7,0287,333 7,500 Cases Disposed 90%90% 90% 2008-09 2009-102010-11 Effectiveness Actual EstimateBudget Charges Filed/Processed per Clerk 25%34% 34% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases 19.06% over FY 2009-10 Estimates. The biggest increase is to other consultation and professional services resulting from expected jail fees Schertz will be charged from Guadalupe country to hold our inmates. Along the same lines, judge and prosecutor fees will also increase due to a higher number of court dates expected in 2010-11. Other increases are from personnel services and support staff services; i.e, overtime, certification allowance, health insurance, uniforms, training and travel, meeting expense, and publications. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT Personnel Services 152-511110Regular234,572 173,120 133,431 169,731 152-511120Overtime 2,000 2,415 111 2,000 152-511180LTD 554 573 337 534 152-511210Longevity 3,064 2,385 1,887 2,460 152-511220Clothing Allowance - 1,748 - - 152-511230Certification Allowance 650 - -2,400 152-511310FICA - Employer 13,662 15,845 11,584 13,173 152-511350TMRS - Employer 28,194 31,794 20,392 26,642 152-511410Health - Employer 26,650 28,360 14,978 24,924 152-511500Workers Compensation 391 476 559 1,723 Total Personnel Services 320,065 250,203 183,111 239,940 Supplies 152-521100Office Supplies 2,700 1,499 969 1,200 152-521300Vehicle Maint. Supplies - 200 - - 152-521600Equip Maint Supplies 218 - 500 - Total Supplies 3,200 1,699 1,187 1,200 City Support Services 152-532800Special Events 1,000 1,330 650 - Total City Support Services 1,330 650 -1,000 Utility Services 152-533500Vehicle Fuel - 3,769 - - Total Utility Services - 3,769 - - Operations Support 152-534200Printing & Binding 3,000 3,805 2,995 3,750 Total Operations Support 3,000 3,805 2,995 3,750 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 152-535100Uniforms 500 342 - 500 152-535300Memberships 800 1,190 299 800 152-535400Publications 1,000 200 72 750 152-535500Training/Travel 1,000 1,540 989 3,000 152-535510Meeting Expenses 900 - 413 750 152-535600Professional Certifications - - - 300 Total Staff Support 4,200 3,272 1,773 6,100 Court Support 152-536500Court/Jury Cost 800 174 174 800 Total Court Support 800 174 174 800 Professional Services 152-541300Other Consul/Prof Service 30,000 43,534 48,168 20,000 152-541310Judges Services 25,500 - - 18,500 152-541320Prosecutor Services 30,100 - - 30,100 152-541330Interpretor Services 2,500 - 160 5,400 Total Professional Services 88,100 43,534 48,328 74,000 Maintenance Services 1,000 152-551400Minor & Other Equip. Maint. - 1,000 953 Total Maintenance Services 1,000 953 - 1,000 Operating Equipment 152-571000Furniture & Fixtures - 17,390 -2,000 152-571200Vehicle Accessories - 1,183 - - 152-571300Computer Peripherals - 2,025 3,427 - 152-571800Equipment - - 160 - Total Operating Equipment 3,208 20,977 -2,000 Capital Overlay 152-581200Vehicles - 22,464 - - Total Capital Overlay - 22,464 - - TOTAL MUNICIPAL COURT404,273 353,503 259,195 326,790 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund VISION STATEMENT Provide a convenient, central point for customers to enjoy excellent and courteous customer service when calling, emailing, or visiting to request/inquire about any and all municipal services. MISSION STATEMENT To provide high quality, courteous, and timely customer service in response to requests and inquiries from the public. GOALS AND OBJECTIVES Answer all customer requests in a friendly and professional manner. Ensure Customer Relations/311 Representatives are knowledgeable and well trained. Ensure each request, inquiry, and work order is processed through the appropriate department. Provide convenient service to each customer and prevent call backs. Meet and exceed each customer?s expectations. DEPARTMENTAL DESCRIPTION Answer general incoming calls and direct them to the correct departments when necessary. Accurately process all customer requests and inquiries. Create work orders and route to the appropriate department; monitor work order process through life cycle. Receive, process and answer all incoming email traffic through the Customer Care email portal. Manage and update WebQA. Serve as receptionist in the City Administration Building. 311 CUSTOMER RELATIONS ORGANIZATIONAL CHART City Manager Purchasing and Asset Management 311/ Customer Relations CUSTOMER SERVICE 2008-092009-102010-11 Customer Relations/311 Rep 444* TOTAL POSITIONS 444* *two Customer Relations Reps are unfunded for 2010-11, leaving only 2 positions open PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases from the projected FY 2009-10 estimate by 0.41%. Two positions are now unfunded resulting in only two filled positions in the department. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 61,578 153-511110Regular 67,389 78,768 60,373 153-511180LTD196 182 200 191 153-511210Longevity1,510 964 1,316 1,258 153-511310FICA - Employe4,826 r 4,568 6,600 4,715 153-511350TMRS - Employe9,960 r 9,428 11,883 9,536 10,660 153-511410Health - Employer 10,898 11,518 9,970 153-511500Workers Compensation 198 153 161 170 Total Personnel Services 88,928 93,582 110,446 86,213 Supplies 153-521100Office Supplies 500 553 441 700 Total Supplies 500 553 441 700 Staff Support 153-535100Uniforms105 342 210 105 153-535500Training/Travel 1,000 - 597 1,000 Total Staff Support 1,105 342 807 1,105 Operating Equipment 153-571300Computer & Peripherals - - - - - 153-571500Operating Equipment - - 39 Total Operating Equipment - 39 - - TOTAL CUSTOMER RELATIONS-311 111,694 88,018 90,533 94,516 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: DEVELOPMENT SERVICES 154 PLANNING DIVISION FUND: 101 GENERAL FUND VISION STATEMENT Respect natural and historic resources, encourage redevelopment, ensure an efficient use of land, promote mixed use centers and traditional neighborhood development, support alternative modes of transportation and accommodate a diverse and strong economy. MISSION STATEMENT To facilitate the orderly and safe development of the City by creating an identity, growing responsibly, and encouraging balance and harmony. GOALS AND OBJECTIVES Implement the design features necessary to define the City. Manage growth and development in the community in a way that protects local quality of life and the area?s small town character. Create a Comprehensive Plan for the City that promotes all aspects of our vision to define Schertz as a destination place. Promote residential, commercial, industrial and multi-family development that establishes a welcoming appeal. Guard the vision of the Comprehensive Plan regarding continuity of traffic flow within and between neighborhoods and throughout the community while allowing for overall relief of traffic congestion by providing alternative modes of transportation and related facilities including pedestrian and bicycle routes, public transit, and others. Support the Master Parks Plan to provide adequate parks, trails, open space and recreational facilities and assist in planning a community that has equal access to recreational areas, activities, and services. DEPARTMENTAL DESCRIPTION The primary purpose of the Planning Division is to execute the Comprehensive Plan and the Unified Development Code. Staff reviews building plans for compliance, processes plats and zoning changes and drafts regulations for annexation and non-annexation agreements. Staff services support Planning and Zoning Commission and Board of Adjustment. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Planning & Zoning PLANNING AND ZONING2008-092009-10 2010-11 Planning Manager* 11 1 Senior Planner 11 1 Planner I 11 1 Planning Technician* 111 TOTAL POSITIONS 44 4 Note * - positions not funded PLANNING & ZONING PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Plats 1540 44 Site Plans and Master Plan 716 20 Variances 518 20 Zone Changes and Specific Use Permits 96 5 UDC/ Comp. Plan Revisions 03 2 Annexation 14 3 All Plats $5,000$60,000 $66,000 Site Plan, Master Plan $10,000$24,000 $30,000 Variance $1,750$6,300 $7,000 Zone Change, Specific Use Permit $15,000$13,300 $3,250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 Budget will increase by 60.17% from FY 2009-10 ending projections. This is largely due to a $137,000 expense to cover the General Fund?s portion of the North and South Schertz Master Land Use Plan. The SEDC will cover the other costs during the study. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING AND ZONING Personnel Services 154-511110Regular127,516 96,627 95,735 93,861 154-511120Overtime 2,000 990 706 2,000 154-511180LTD 303 361 238 297 154-511210Longevity 2,156 5,109 1,509 1,892 154-511310FICA - Employer 7,489 9,166 8,325 7,325 154-511350TMRS - Employer 15,455 18,888 14,038 14,815 154-511410Health - Employer 10,660 12,457 9,197 9,970 154-511500Workers Compensation 307 522 239 265 Total Personnel Services 175,009 134,105 130,879 130,425 Supplies 154-521000Operating Supplies 500 1,065 438 500 154-521100Office Supplies 3,000 1,510 945 1,500 154-521600Equipment Supplies - 1,000 1,000 157 Total Supplies 4,500 2,732 1,383 3,000 City Support Services 154-532800Special Events 68 - - 89 Total City Support Services - 89 68 - Utility Services 154-533500Vehicle Fuel 52 - - - Total Utility Services - - 52 - Operations Support 154-534100Advertising 800 850 285 800 154-534200Printing & Binding 146 1,174 1,500 295 Total Operations Support 2,300 1,145 431 1,974 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 154-535100Uniforms 250 252 - 250 154-535300Memberships 1,500 1,719 1,130 1,500 154-535400Publications 1,100 536 966 926 154-535500Training/Travel Staff 7,000 18,458 12,341 8,500 154-535501Training/Travel Commission 12,000 - - 10,000 154-535510Meeting Expenses 250 96 - 250 Total Staff Support 22,100 21,061 14,437 21,426 Professional Services 154-541400Consulting 142,000 79,906 41,079 5,000 300 154-541500State/County Admin Fees 272 300 192 Total Professional Services 142,300 80,098 41,351 5,300 Operating Equipment 154-571200Equipment 864 - 600 5,553 Total Operating Equipment 600 5,553 864 - TOTAL PLANNING & ZONING 285,687 305,905 189,465 162,125 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT To provide excellent legal advice and counsel to the City Council, City Manager and City Departments to fulfill the mission of the City. MISSION STATEMENT To provide expert legal services to the City Council, City Manager and City Departments for City in strategic planning, developing city policies and ordinances, contract negotiations, litigation, and developing legal documents for the management and operations of the City. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. LEGAL SERVICES DEPARTMENTAL DESCRIPTION The City Attorney is the legal advisor to City Council and City Council?s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. ORGANIZATIONAL CHART Mayor & City Council City Attorney PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget for Legal Services includes a 0.04% decrease from FY 2009-10 estimates. No significant changes. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES LEGAL SERVICES Operations Support 155-534100dvertising/Legal Notices 13,000 A 14,010 13,428 12,000 Total Operations Support 13,000 14,010 13,428 12,000 Professional Services 155-541200Legal Services 245,000 285,401 317,726 245,000 Total Professional Services 285,401 245,000 317,726 245,000 TOTAL LEGAL SERVICES 299,411 258,000 331,154 257,000 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 161 FACILITIES MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in maintaining City Facilities for use by citizens, and support of employees? working environment and surroundings for all who use City Facilities. MISSION STATEMENT Provide safe, enjoyable and attractive facilities, allowing diverse programs and responsive services which enhance the health and well-being of the residents and City employees by managing building functions, facility care and security through quality facilities maintenance pursuits in a professional environment. GOALS AND OBJECTIVES Provide a safe and clean environment through regular cleaning of facilities. Promote and deploy energy efficiency programs to reduce utility consumption. Provide high-quality preventative maintenance to extend the life of City Facilities. Provide set-up and take-down services for events and functions in City Facilities. FACILITIES MAINTENANCE DEPARTMENTAL DESCRIPTION The custodial services maintains 18 facilities totaling 166,591 square feet with a value of $18,877,765, consisting of carpet, tile floors, other flooring, offices, storage areas, rest rooms, cells, meeting/training rooms. Provide function set up for events such as City Council, Planning and Zoning, Board of Adjustment, Library Board, Department meetings, Municipal Court, training seminars, Health classes, elections, BVYA basketball, ground breaking ceremonies and other special events. Provide function set up for private events such as weddings, birthdays, anniversaries, graduations, retirements and other special functions. We set up an average of 100 events per month. Provide facility maintenance, repairs and upkeep of City Hall, City Hall annex, Police, Fire, EMS, Community Center Central, Community Center Northcliffe, City Council Chambers, Civic Center, Public Library, Visitor?s Center (Kramer House), Purchasing building, Public Works facility, Animal Control, Fire/EMS substation I.H.35, Marion EMS substation, Records and Facilities Maintenance building. Provide preventive maintenance work on HVAC units, stand by generators, replacing light bulbs and ballasts, plumbing repairs, carpentry work, painting, minor electric and general building and fixture repairs. ORGANIZATION CHART City Manager Assistant City Manager Facilities Maintenance FACILITIES MAINTENANCE 2008-092009-102010-11 Director 111 Manager 111 Facilities Maintenance Foreman 111 Facilities Maintenance Worker 1111 Facilities Tech Foreman 111 Facilities Tech 1 477 P/T Facilities Tech 1 344 TOTAL POSITIONS 121616 FACILITIES MAINTENANCE PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Square footage maintained 135,091135,091 166,591 Events set up 764860 900 Completed work orders 275300 325 Offices/Meeting rooms maintained 300322 322 Rest rooms/showers/holding cells maintained 8085 85 Plumbing fixtures 235261 261 HVAC units maintained 8597 97 Light bulbs replaced 425456 470 HVAC units air filters replaced 732740 740 Electrical/plumbing/painting/lock/misc. repairs 211230 235 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 10.93% from year end projections. Facilities Maintenance filled some vacancies which will increase personnel costs. They will also take on more expenses to tint and clean the Library?s windows and to start funding HVAC replacement. Also Training and Travel will be returned to previous levels, before the mid year budget constraints. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL FUND EXPENDITURES FACILITIES MAINTENANCE Personnel Services 161-511110Regular279,735 426,761 312,137 412,031 161-511120Overtime 6,500 19,440 25,321 7,000 161-511180LTD 1,361 809 781 1,115 161-511210Longevity 13,009 9,427 10,563 11,759 161-511310FICA - Employer 33,688 19,646 28,736 32,400 161-511350TMRS - Employer 69,318 43,516 50,953 65,330 161-511410Health - Employer 63,961 42,472 40,793 54,833 161-511500Workers Compensation 15,426 5,727 11,209 14,052 Total Personnel Services420,772 630,024 480,493 598,520 Supplies 161-521000Operating Supplies 46,500 45,435 34,777 48,500 161-521100Office Supplies 1,900 644 440 950 161-521200Medical/Chemical Supplies 9,500 7,976 6,335 11,900 161-521300Motor Veh. Supplies 900 911 660 1,850 161-521600Equip Maint Supplies 1,100 558 988 1,100 Total Supplies 59,900 55,524 43,200 64,300 Utility Services 161-533100Gas Utility Service 400 1,198 868 1,600 161-533200Electric Utility Service 73,000 66,472 72,209 65,000 161-533410Water Utility Service 13,000 9,014 13,297 14,500 161-533500Vehicle Fuel 7,200 8,957 6,581 5,400 Total Utility Services 93,600 85,641 92,955 86,500 Operations Support 161-534100Advertising - 348 - - 161-534200Printing & Binding - 352 109 - Total Operations Support - 700 109 - C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 161-535100Uniforms 5,449 4,419 4,783 5,449 161-535210Employee Recognition - 789 65 - 161-535300Memberships 513 451 469 513 161-535400Publications - 50 - - 161-535500Training/Travel 1,000 2,416 216 3,200 161-535510Meeting Expenses 750 586 627 750 Total Staff Support 7,712 8,711 6,160 9,912 Maintenance Services 161-551100Building Maintenance 59,000 78,558 61,040 70,485 161-551400Minor & Other Equip Maint 550 546 475 550 161-551700Ground Maintenance 1,000 2,260 3,217 3,000 161-551800Other Maint. Agreement 51,400 17,844 45,683 44,310 Total Maintenance Services 110,415 111,950 99,208 118,345 Rental-RO W 161-561100Rental Equipment 2,000 1,361 943 2,700 Total Rental-ROW 2,000 1,361 943 2,700 Operating Equipment 161-571100Furniture and Fixtures - 2,097 - - 161-571500Operating Equipment - 3,060 545 1,700 Total Operating Equipment - 5,157 545 1,700 Capitalized Equipment 161-581200Vehicles16,26017,764 - - 161-581700Improvements over $5,000 24,500 16,740 - - Total Capitalized Equipment 33,000 17,764 -24,500 TOTAL FACILITIES MAINTENANCE 710,074 929,686 752,584 881,977 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND VISION STATEMENT The vision of the City Secretary?s Department is to provide necessary services to the City Council in recording all actions of the City Council, guarantee the authenticity of all official documents and provide for their safekeeping and retrieval, administer City Elections and the City?s Records Management Program, provide public information by personal contact and through media sources. MISSION STATEMENT The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling its duties and responsibilities. GOALS AND OBJECTIVES The goals and objectives of the City Secretary?s Department are to provide the following quality of services for the City of Schertz: Public Information requests. CITY SECRETARY Oversee a records management department for the City that provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. Proclamations from the Mayor?s Office. Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, or state law. DEPARTMENTAL DESCRIPTION The City Secretary?s Department is responsible for providing service in a manner that merits the highest degree of public confidence in providing information to the City Council, City staff, general public, candidates, voters, and the media in order to promote a work environment that leads to compliance with all laws and better decision-making. We apply creativity and innovation to the organizational structure and in the delivery of public services. The City Secretary?s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, providing continuity for the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. CITY SECRETARY ORGANIZATIONAL CHART City Council City Manager City Secretary CITY SECRETARY 2008-092009-10 2010-11 City Secretary 11 1 Deputy City Secretary 111 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload Actual EstimatedBudget Ordinances Passed and Processed 42 48 50 Resolutions Passed and Processed 50 61 65 Memo Resolutions Passed and Processed 53 43 45 Council Meetings Attended 50 50 50 2008-09 2009-10 2010-11 Efficiency Actual EstimatedBudget % Ordinances & Resolutions Executed within 72 hours of Council Meeting 95%95% 95% % of documents completed, signed, scanned within 48 hours of council approval 95%95% 95% % of Council meeting minutes transcribed within 48 hours following Council meeting 95%100% 100% % of agendas available to citizens within legally required timeframe - Posted on website 100%100% 100% % of alcohol permits processed within the month of expiration 99%98% 98% CITY SECRETARY PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases 3.51% over the FY 2009-10 projections. The main causes are an increase in health insurance costs and office supplies. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164-511110Regular105,843 123,838 116,031 120,027 164-511180LTD 393 296 299 378 164-511210Longevity 2,260 1,488 1,732 1,996 164-511230Certification Allowance 600 - - 600 164-511310FICA - Employer 9,692 6,522 9,257 9,335 164-511350TMRS - Employer 20,002 15,166 17,310 18,880 164-511410Health - Employer 10,660 9,815 9,239 9,970 164-511500Workers Compensation 397 176 301 337 Total Personnel Services 139,306 167,842 154,169 161,523 Supplies 164-521100Office Supplies 1,550 642 606 1,000 164-521200Medical/Chem Supplies - - - - Total Supplies 1,550 642 606 1,000 City Support Services 164-532700Records Management 9,780 5,554 3,175 9,780 Total City Support Services 9,780 5,554 3,175 9,780 Operations Support 164-534100Advertising - 665 - - 164-534200Printing & Binding - 189 12 - Total Operations Support - 854 12 - Staff Support 164-535100Uniforms 100 60 - - 164-535300Memberships 450 485 645 525 164-535400Publications 150 62 135 200 164-535500Training/Travel 5,000 3,910 7,663 6,180 Total Staff Support 5,700 4,517 8,443 6,905 Maintenance Services 164-551800Other Maintenance Agreements - - - - Total Maintenance Services - - - - TOTAL CITY SECRETARY 150,873 184,872 166,405 179,208 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include audit cost, city insurance, appraisal district contracts, and medical services. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget has decreased by 3.07% from FY 2009-10 estimates. The big causes of the decrease are from the Parks and Recreation Foundation taking on the costs of the Jubilee and Schertz Fest and that there is no planned land purchases in the FY 2010-11 budget. Costs of envelopes and copy paper have been moved to individual departments. The large decreases are offset somewhat by an increase in Auditing expense and the City Insurance charges. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies 167-521000Operating Supplies 3,000 19,170 5,390 5,000 - 167-521100Office Supplies 405 2,000 - Total Supplies 3,000 19,170 5,795 7,000 City Support Services 167-532200County Appraisal District100,578 120,000 110,895 120,000 167-532500City Ins-Commercial140,527 218,000 177,688 200,000 167-532900Contingencies 31,000 - 22,834 27,072 Total City Support Services241,105 369,000 311,417 347,072 Operations Support 167-534000Postage 27,000 61,449 51,970 20,000 167-534300Equip. Maintenance 84,000 67,587 80,145 80,000 167-534600nnexation Costs 3,000 A 20 - 3,000 Total Operations Support 129,056 114,000 132,115 103,000 City Assistance 167-537100Medical Services 387,459 337,271 376,016 387,296 Total City Assistance 337,271 387,459 376,016 387,296 Professional Services 167-541300Other Prof Services 12,000 29,880 41,549 24,000 167-541400Auditor/Accounting Srvc 70,000 60,909 53,905 60,000 167-541500State/County & Admin Fees 4,200 3,974 3,974 4,200 167-541502Cost of Bond Issuance 150 - - - 167-541600Miscellaneous Bank Charges 8,000 22,431 12,083 17,000 167-541650Investment Management Fee 4,000 6,367 7,652 8,000 167-541800Credit Card Service Fee 8,000 16,188 18,574 17,000 Total Professional Services 139,749 106,350 137,737 130,200 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Fund Charges/Transfers 167-548000Transfer Out462,794 - - - 167-548106 24,350 Transfer to Special Event Fund - 1,000 49,100 167-548700 - Bad Debt Expense 1,189 (17) - Total Transfers 983463,983 24,350 49,100 Operating Equipment 167-571000Furniture & Fixtures(531)--500 Total Operating Equipment (531) 500 - - Capital Outlay 167-581000 676,960136,041 22,928 - Land Purchase 167-581800 7,000 Other Equipment - - - Total Capital Outlay 676,960136,041 22,928 7,000 TOTAL NONDEPARTMENTAL 1,465,844 1,011,659 1,641,023 1,046,596 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND VISION STATEMENT Public Affairs will become the premier government information department in the State of Texas with a primary goal of expanding information dissemination beyond traditional means; Public Affairs will involve governmental and non- governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of the Public Affairs Department is to keep internal and external audiences informed about city events, activities, policies, ordinances, leadership focus, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 300 employees and elected leaders, as well as a city population of 36,000-plus. GOALS AND OBJECTIVES Oversee the production of Schertz Tales Magazine as the primary source of information for all current and potential residents and businesses in the Schertz sphere of influence. Oversee the marketing of city rental properties: Civic, Community and North Centers. Promote city activities throughout the region and the State of Texas. Efficient dissemination of information to residents and the media during emergency and non-emergency situations. PUBLIC AFFAIRS DEPARTMENTAL DESCRIPTION Publication of Schertz Tales Magazine to over 10,500 households and area businesses; Produce, coordinate, or promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Holiday Lock-up, SchertzFest, Artz, Doggie Dash Employee Remembrance Day, and other City programs. Public Affairs handles website updates, advertising and promotion of events held in Schertz, the production of television commercials, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. This office creates photographic/video/audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Public Affairs 2008-092009-10 2010-11 Public Affairs Director 11 1 Administrative Assistant 11 1 Underwriting Specialist/Editor 10 0 TOTAL POSITIONS 32 2 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Measures Actual Estimate Budget Number of Events 480698 723 Customer Service / Retention / Invoicing Hours per FTE (Advertisers) 144173 180 Cost per issue/per resident for Magazine (excluding salaries/benefits) .17.17 .17 Updating Website Weekly 488550 350 PUBLIC AFFAIRS 2008-09 2009-10 2010-11 Efficiency Measures Actual Estimate Budget TotalSchertz Tales Articles/Ads/Graphics/Photographs Produced per FTE 491490 490 Percentage of Magazine Contracted 4748 48 Hours Contracted for Magazine Production (Writing, Ad Design, Photography, Layout, Graphics) 1,7513,732 3,200 2008-09 2009-10 2010-11 Effectiveness Actual EstimateBudget Civic & Community Centers Revenue $123,684$161,000 $173,000 Schertz Tales Ad revenue $154,612$175,000 $215,000 Promotion of City sponsored events 1717 25 PROGRAM JUSTIFICATION AND ANALYSIS Schertz Tales was separated within the Public Affairs Department for FY 2010- 2011. Publications Editor Position was added for expansion of publication. Postage for Schertz Tales magazine will stabilize due to change of mailing location, but may increase due to population growth and number of issues printed. These costs are offset by decreasing advertising expenses for the City and meeting costs related to Schertz Tales clients. Public Affairs works with all areas of the media and oversees Schertz Tales Magazine & the Civic and Community Centers. Even when separated into two budgets, Public Affairs has no significant budget change for FY 2010-11. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS Personnel Services 170-511110Regular109,237161,844 92,128 125,625 170-511120Overtime 2,500 - - 1,800 170-511180LTD 285 307 303 514 170-511210Longevity 710 290 250 600 170-511240Vehicle Allowance 3,000 3,046 5,492 8,800 170-511310FICA - Employer 7,026 7,420 10,252 13,127 170-511350TMRS - Employer 14,499 15,626 18,576 26,384 170-511410Health - Employer 10,660 12,433 11,943 18,954 170-511500Workers Compensation 288 180 316 470 Total Personnel Services 148,539 131,096 172,757 232,493 Supplies 170-521100Office Supplies 2,450 1,970 2,517 2,088 Total Supplies 2,450 1,970 2,517 2,088 Operations Support 170-534100Advertising161,480 50,010 20,000 20,000 170-534200Printing & Binding 27,500 9,172 28,501 24,213 Total Operations Support 78,511170,652 47,500 44,213 Staff Support 170-535100Uniforms - 24 - - 170-535300Memberships 200 - 120 200 170-535400Publications 350 295 319 350 170-535500Training/Travel 2,200 1,674 1,324 2,500 170-535510Meeting Expenses 500 830 1,601 1,000 170-535600Professional Certification 500 330 265 500 Total Staff Support 3,750 3,153 3,629 4,550 Professional Services 170-541300Other/Consl/Prof Services - - 700 212 170-541350Schertz Tales-Printing108,036130,442 - 209,629 170-541355Schertz Tales-Design - - 13,261 86,142 170-541360Schertz Tales-Postage - - 3,779 42,887 Total Professional Services 108,036259,683 - 227,369 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Operating Equipment 170-571500Operating Equipment 6,000 5,887 5,380 3,000 Total Operating Equipment 6,000 5,887 5,380 3,000 TOTAL PUBLIC AFFAIRS 438,237 190,796 490,163 546,027 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 171 RECORDS MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT Under the supervision of the City Secretary, this department is responsible for the coordination of an effective and efficient records management system. MISSION STATEMENT To provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of municipal records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Local Government Records Act and accepted records management practice. GOALS AND OBJECTIVES Scan permanent documents. Provide Department Training on types of documents. Destroy records that meet retention. Continue to locate historical documents for electronic storage. Provide the information and training for departments to scan their own documents. RECORDS MANAGEMENT DEPARTMENTAL DESCRIPTION Scan permanent and historical documents to store as electronic documents. Destroy records that meet the requirements of the records retention schedule. Identify historical documents. Provide records upon request to departments that are stored. Maintain inventories of records stored offsite and onsite. Train departments on record storage procedures. Work with software vendor and Information Technology concerning the electronic storage system. Conduct research for departments. ORGANIZATIONAL CHART City Council City Manager City Secretary Records Management RECORDS MANAGEMENT 2008-09 2009-10 2010-11 Records Management Coordinator I 01 1 Records Management Specialist II 10 0 Records Manager 10 0 TOTAL POSITIONS 21 1 RECORDS MANAGEMENT PERFORMANCE INDICATORS 2008-09 2009-102010-11 Workload/Output Actual EstimateBudget Number of Document pages scanned 11,00067,00010,000 Number of boxes stored offsite 300454400 Number of boxes inventoried 600150100 Number of cubic feet of documents 600800200 destroyed Digitize Public Work Plans 361 4000** Digitize Commercial Plans (individual) 23350*507*** **All old have been scanned * ½ scanned - budget constraints *** 58 boxes with approximate 507 commercial plan pages to be scanned PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases by 14.30% from FY 2009-10 estimates. The increase is due to higher Contractual Service expenses related to scanning commercial plans. The line item was greatly reduced in FY 2009-10 during budget constraints and needs to be increased to continue the document scanning process. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171-511110Regular 32,224 81,926 86,838 31,593 171-511180LTD 102 229 233 100 171-511210Longevity 814 3,344 5,226 682 171-511310FICA - Employer 2,527 5,261 7,784 2,469 171-511350TMRS - Employer 5,216 12,039 13,838 4,994 171-511410Health - Employer 5,330 10,065 11,485 4,985 171-511500Workers Compensation 104 142 308 89 Total Personnel Services 125,712113,006 44,912 46,317 Supplies 171-521000Operating Supplies 500 959 98 500 400 171-521100Office Supplies 174 500 419 Total Supplies 900 1,378 272 1,000 Utility Services 171-533500Vehicle Fuel - 516 114 - Total Utility Services - 516 114 - Staff Support 171-535100Uniforms 100 100 - 100 171-535300Memberships 200 200 200 - 171-535500Training/Travel 1,200 489 849 1,500 171-535510Meeting Expense - 473 - - Total Staff Support 1,500 1,262 1,049 1,600 Professional Services 171-541300Other Consul/Prof Srvcs 15,000 61,993 36,641 25,000 Total Professional Services 15,000 61,993 36,641 25,000 Operating Equipment 171-571000Furniture & Fixtures - - 749 - Total Operating Equipment - - 749 - TOTAL RECORD MANAGEMENT 178,155164,537 72,512 63,717 SCHERTZ TALES DEPARTMENT: 172 MAGAZINE FUND: 101 GENERAL FUND VISION STATEMENT Schertz Tales Magazine will become the primary source of information for all current and potential residents and businesses. With a primary goal of expanding information dissemination beyond traditional means, Schertz Tales will involve governmental and non-governmental entities and individuals in the collection, packaging, and distribution of information that is important to the whole community. MISSION STATEMENT The purpose of Schertz Tales Magazine is to keep internal and external audiences informed about city events, activities, policies, ordinances, economic growth and development, and other issues of public interest, and to promote a positive city image through development and release of professional products to news media outlets. The Public Affairs Department serves an internal audience of 300 employees and elected leaders, as well as a city population of 36,000- plus. GOALS AND OBJECTIVES Schertz Tales Magazine will continue to acquire new revenue streams in order to make the Schertz Tales Magazine self-sufficient. Utilize new mediums of communication for enhanced information dissemination. Promote city activities throughout the region and the State of Texas. DEPARTMENTAL DESCRIPTION Publication and distribution of Schertz Tales Magazine to over 14,000 households and businesses, including: writing of articles, photography, graphic design & layout, sales, advertising design, copy editing, billing, collections, and distribution of 4,000 copies to staff and select pick-up locations. Produce, coordinate, or promote all City events and activities, including: Festival of Angels, 4th of July Jubilee, Holiday Lock-up, SchertzFest, Artz, Doggie Dash, Employee Remembrance Day, and other City programs. This office creates photographic/video/audio recording of City events and activities, designs city brochures, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Director Schertz Tales Magazine Schertz Tales Magazine 2008-092009-10 2010-11 Publications Editor 01 1 Account Manager ? Schertz Tales 11 1 TOTAL POSITIONS 12 2 Schertz Tales PERFORMANCE INDICATORS 2008-09 2009-102010-11 Workload/Output Measures ActualEstimateBudget Number of Magazines Distributed149,582155,103 168,000 Total Feature Articles Written 134145 165 In-house Magazine Production Time per FTE 1,315974855 2008-092009-102010-11 Efficiency Measures ActualEstimateBudget TotalSchertz Tales Articles/Ads/Graphics/Photographs Produced per FTE 491490 490 Percentage of Magazine Contracted 47.248 48 2008-09 2009-102010-11 EffectivenessActualEstimateBudget Number of Schertz Tales advertisers 4045 48 Schertz Tales Ad revenue $154,612$175,000 $215,000 PROGRAM JUSTIFICATION AND ANALYSIS New Department for FY 2010-11. Levels are comparable as in FY 2009-10 with full funding of personnel. 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE Personnel Services 172-511110Regular 88,328 - - - 172-511180LTD 274 - - - 172-511210Longevity 150 - - - 172-511240Vehicle Allowance 6,000 - - - 172-511310FICA - Employer 6,769 - - - 172-511350TMRS - Employer 13,968 - - - 172-511410Health - Employer 10,660 - - - 172-511500Workers Compensation277 - - - Total Personnel Services 126,426 - - - Staff Support 172-535510Meeting Expenses1,000 - - - Total Staff Support 1,000 - - - Professional Services 172-541305Professional Services 5,000 - - - 172-541350Schertz Tales-Printing 105,000 - - - 172-541355Schertz Tales-Design 101,000 - - - 172-541360Schertz Tales-Postage 40,000 - - - 172-541365Delivery Services1,500 - - - Total Professional Services 252,500 - - - TOTALSCHERTZ TALE S 379,926 - - - DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND VISION STATEMENT Provide the City of Schertz with the infrastructure needed to support the growth of residential, commercial and industrial developments anticipated in the foreseeable future and assist the Public Works Department in maintaining that infrastructure. MISSION STATEMENT To promote public health, safety and welfare by ensuring the appropriate design, review and implementation of the City?s infrastructure plans and policies. The Department is dedicated to providing high quality engineering services, responsive project management, enhancing public knowledge of technical issues, and developing maintenance programs for the City?s infrastructure. GOALS AND OBJECTIVES Manage the ongoing Bond Program for Streets and Drainage to its satisfactory conclusion. Establish an infrastructure inventory system that will quantify and qualify the water, sewer, street and drainage facilities within the City. Develop a 10-year plan for street rehabilitation and an associated preventive maintenance program to extend the life of the City?s street network. Implement the 5-year Storm Water Management Plan as required by the Texas Pollutant Discharge Elimination System (TPDES) and the Clean Water Act. Manage the Capital Improvement Plan to insure adequate infrastructure is available for future development. ENGINEERING DEPARTMENT DESCRIPTION Serve as technical advisor to the City Manager, City Council, and Department Heads. Directs and reviews all Public Works engineering activity. Supervises and participates in the development and implementation of the capital improvement program. Administer the implementation of the City?s Storm Water Management Program under Texas Pollutant Discharge Elimination System. Assist the Director of Public Works in developing and implementing the City?s five and ten year maintenance and improvement plans. Meet with the public in small and large group forums to discuss City Public Works policies, practices and problems. Serve as flood plain administrator for the City. Review for adherence to engineering principles and standards the design, construction, maintenance and operation activities for the City?s water, sewer, street and storm drain systems. ORGANIZATIONAL CHART City Manager Assistant City Manager Engineering ENGINEERING 2008-092009-102010-11 City Engineer 111 Senior Administrative Assistant 111 TOTAL POSITIONS 222 ENGINEERING PERFORMANCE INDICATORS 2008-09 2009-102010-11 Effectiveness Actual EstimateBudget 2006 bond program projects completed 865 Establish Road and Street Rehabilitation Program 1N/AN/A Complete year 1 and 2 of the SWMP 2N/AN/A Complete The 5 year CIP 1N/AN/A Complete year 3 of the SWMP 01N/A Complete infrastructure inventory system 01N/A Complete Road and Street Rehabilitation Program 01N/A Establish infrastructure inventory system 1N/AN/A Complete Year 4 of the SWMP N/AN/A1 Establish 10 Street Maintenance Plan N/AN/A1 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases 10.43% over the FY 2009-10 estimates. FY 2009-10 budget constraints caused this department to cut expenses. In FY 2010- 11 these items will be increased to their previous levels: Professional Services expense category and Other Maintenance Agreements. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING Personnel Services 173-511110Regular122,797 125,249 57,185 97,016 173-511180LTD 397 144 248 388 173-511210Longevity 2,760 30 50 2,306 173-511310FICA - Employer 9,793 2,879 7,407 9,970 173-511350TMRS - Employer 20,209 7,317 13,746 19,357 173-511410Health - Employer 10,660 5,846 4,393 9,970 173-511500Workers Compensation 401 101 762 346 Total Personnel Services 123,622 169,469 73,502 165,134 Supplies 173-521000Operating Supplies - 644 - - 173-521100Office Supplies 300 34 106 400 173-521600Equipment Supplies - 1,064 - - Total Supplies 300 1,742 106 400 City Support Services - 173-532400Computer Fees & Licenses 10,339 3,995 - Total City Support Services - - 10,339 3,995 Operations Support 173-534100Advertising - - - 500 - 173-534200Printing & Binding - 1,000 74 Total Operations Support - 74 - 1,500 Staff Support 173-535100Uniforms 250 - 156 250 173-535300Memberships 958 307 1,140 958 173-535400Publications 250 20 - 250 173-535500Training/Travel 500 889 380 1,200 255 173-535600Professional Certification 235 255 - Total Staff Support 2,213 1,216 1,911 2,913 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Professional Services 173-541100Engineering Services166,165 38,863 15,000 15,000 173-541200Legal Services - - 179 173-541400Other Prof Services 3,000 7,816 - 3,000 173-541500Surveying Service 6,000 - - 6,000 173-541650Misc Expenses - - 175 - Total Professional Services 39,217173,981 24,000 24,000 Maintenance Services 173-551800Other Maintenance Agreements 3,544 - 3,091 3,544 173-551820Maintenance Arg. Computers 500 - - - Total Maintenance Services 4,044 - 3,091 3,544 Operating Equipment 173-571000Furniture & Fixtures - 2,083 651 - 173-571300Computer Equipment - - 5,013 - 173-571500Operating Equipment - 78 - - Total Operating Equipment - 2,161 5,664 - TOTAL ENGINEERING DEPARTMENT 252,676 200,026 183,950 201,486 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND VISION STATEMENT Provide a map portal accessible to City departments and the public, enabling better decision making and quality service. MISSION STATEMENT Create, manage and maintain a robust geospatial platform that is accurate, reliable and easily accessible. Integrate the City?s existing geographic data with new information to provide timely and dependable mapping products. GOALS AND OBJECTIVES Support implementation of the Regional Computer Aided Dispatch and Records Management project to enhance Police/Fire/Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Provide an interactive web mapping application accessible both internally and externally. Provide geographic information to the public through a Web based map catalog. Create an address point database to assist departments with a need for spatial referencing. Create a Public Works inventory database to improve tracking, maintenance, and cost analysis for projects. Integrate water billing data with the spatial database. Promote the use of geographic data within the city and provide training to fully utilize the information and software. GIS DEPARTMENTAL DESCRIPTION Designs, implements, and manages the City?s geographic information system. Train staff to better understands and utilize current technology. ORGANIZATIONAL CHART City Manager Assistant City Manager GIS Coordinator GIS 2008-092009-10 2010-11 GIS Coordinator 11 1 GIS Specialist 11 1 TOTAL POSITIONS 22 2 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Website visits to online interactive map, per month N/A9001,200 Work orders processed, per month N/A 45 45 Properties incorporated in digital data, per month N/A7575 Percentage of distributable data available online N/A55%85% GIS 2008-09 2009-102010-11 Efficiency Actual EstimateBudget Data Updating process in place Percentage of non-updated data 50%30% 15% High GIS usability among departments Number of staff regularly using GIS resources 1020 30 2008-09 2009-102010-11 Effectiveness Actual EstimateBudget Percentage of master addresses verified for municipal limit 75%95% 99% Percentage of Public Works inventory converted from manual to digital format 20%40% 60% Map request turnaround time, days 77 7 New subdivision addressing turnaround time, days 1414 14 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 5.70% from FY 2009-10 ending projections. The main expense increase is to Training and Travel which was adjusted mid FY 2009-10. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES GEOGRAPHIC INFORMATION SYSTEMS Personnel Services 174-511110Regular 83,389 85,054 - 81,484 174-511180LTD 266 - 210 260 174-511210Longevity 670 - 190 430 174-511310FICA - Employer 6,558 ( 552) 6,228 6,412 174-511350TMRS - Employer 12,969 13,534 3 211,917 174-511410Health - Employer 10,660 4 90 8,462 9,970 174-511500Workers Compensation 616 - 472 570 Total Personnel Services 114,000 117,358 ( 30)108,963 Supplies 174-521000Operating Supplies 2,000 - 311 1,850 174-521100Office Supplies 300 - 86 310 174-521600Equipment Supplies 1,000 - - 940 Total Supplies 3,300 - 397 3,100 Staff Support 174-535100Uniforms - 7 4 44 - 174-535300Memberships - - - 320 174-535400Publications 50 - - 190 1,000 174-535500Training/Travel - 5,630 - Total Staff Support 1,050 7 4 44 6,140 Professional Services 2,000 174-541400Other Prof Services - 5,810 - Total Professional Services 2,000 - - 5,810 TOTAL GEOGRAPHIC INFORMATION SYSTEMS 129,050 123,708 4 4109,404 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND VISION STATEMENT To continue to make the City of Schertz a safe community in which to live, work, and raise a family. MISSION STATEMENT Provide community oriented law enforcement by utilizing teamwork of a professionally trained staff. The Department is committed to the prevention of crime, protection of life and property while remaining sensitive and impartial to the citizens within the community, while continuing to strive for excellence in every service that we provide. GOALS AND OBJECTIVES To provide community based law enforcement committed to the prevention of crime, protection of life and property and to meet the needs of an expanding community. To promote a feeling of safety for all citizens in all areas of the City, including neighborhoods, commercial areas, parks and public facilities. To investigate criminal activity and participate in the prosecution of cases. To increase citizen participation in programs within the Police Department and community. To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested. To provide incentives for residential and business alarm owners to reduce the City's overall number of false alarms. POLICE DEPARTMENTAL DESCRIPTION Patrol approximately 29.46 square miles with a population of 32,730 lying in three counties with 220.0 centerline miles of roads. Receive service calls and respond to calls within a timely manner. Criminal Investigations Division processes crime scenes and follow-up through prosecution with County and District Attorneys in three different counties. Communications dispatches calls for Police, Fire, Emergency Medical Service, and Animal Control in addition to providing dispatch services for the City of Cibolo fire and police, the Schertz Cibolo Universal City School District ? Police Department and Emergency Medical Service coverage for Cibolo, Marion, Seguin and other county areas. Record, receive, and prepare cases for submission to County and District Attorneys. Special Projects Officer interacts with Home Owner Associations, provides education and crime prevention. Conduct Citizens Police Academy and the Citizens on Patrol. ORGANIZATIONAL CHART City Manager Assistant City Manager Police POLICE POLICE 2008-09 2009-102010-11 Police Chief 1 11 Assistant Police Chief 1 11 Captain 1 11 CID Lieutenant 1 11 Patrol Lieutenant 1 11 CID Sergeant 3 33 Patrol Sergeant3 33 CID Corporal 2 22 Patrol Corporal 6 66 Special Projects Officer 1 11 Detective 2 22 Patrol Officer (Assigned to Traffic) 7 44 Patrol Officer 17 2020 Senior Administrative Assistant 1 11 Office Manager 1 11 Records Clerk 2 22 Communications Manager 1 11 Public Safety Systems Engineer1 11 Dispatch Supervisor 3 33 Communications Officer 9 99 Crossing Guards (P/T)6 66 TOTAL POSITIONS 70 7070 LAW ENFORCEMENT COMMISSIONS 2008-09 2009-102010-11 Fire Dept. Law Enforcement Commission 3 32 City Manager Law Enforcement Commission 1 11 Reserve Officer 1 11 TOTAL COMMISSIONS 5 54 POLICE PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Patrol Vehicles 1616 17 Traffic Vehicles (3 stealth, 3 motorcycles) 45 6 Patrol Officers with sup. 2727 27 Patrol Officers ? with supervisor assigned 77 7 Calls for Service 40,00040,000 42,000 Tickets Issued 25,40025,000 27,000 Cases Filed 650700 700 Tickets Issued-Traffic Officers 7,8769,500 11,000 Tickets Issued -Patrol Officers 10,57414,500 16,000 State Seizures 9,2927,000 7,000 Federal Seizures $80,000$90,000 $90,000 Active Alarm Permits 1,3462,337 2,400 2008-09 2009-10 2010-11 Efficiency Actual EstimateBudget Average time on tickets, per minute 99 9 Average response time on calls, minutes 33 3 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 increases by 4.55% from FY 2009-10 year end projections. Vehicle fuel budget increased with the anticipated increase in gasoline prices and additional areas within the city to patrol. Staff support increased for FY 2010-11 for mandatory training and the replacement of 10 ballistic vests for officers. Maintenance services remain about the same due to radio and intoxilizer equipment maintenance. New equipment and vehicles are funded in FY 2010-11 which were not purchased in FY 2009-10. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256-511110Regular2,612,906 2,815,039 2,756,848 2,778,219 256-511120Overtime 17,000 10,283 9,622 17,500 256-511180LTD 9,074 7,122 7,083 8,949 256-511210Longevity 57,655 50,859 49,990 51,949 256-511220Clothing Allowance 51,350 58,878 60,086 53,248 256-511230Certification Allowance 28,607 16,271 15,584 28,709 256-511310FICA - Employer175,686 225,823 237,833 222,778 256-511350TMRS - Employer377,616 462,140 413,657 446,713 256-511410Health - Employer287,603 343,054 285,618 312,511 256-511500Workers Compensation 73,288 44,991 73,600 67,486 Total Personnel Services 3,642,215 4,083,030 3,909,921 3,988,062 Supplies 256-521000Operating Supplies 41,270 22,001 18,153 40,470 256-521100Office Supplies 4,900 3,529 1,775 3,300 256-521300Motor Veh. Supplies 3,838 3,233 30 1,838 256-521600Equip Maint Supplies 550 387 - 500 Total Supplies 50,558 29,150 19,958 46,108 City-Support Services 256-532500City-Insurance-Commercial 30,000 20,502 29,482 30,000 Total City Support Services 30,000 20,502 29,482 30,000 Utility Services 256-533500Vehicle Fuel 100,000 134,097 75,725 95,000 Total Utility Services 75,725134,097 100,000 95,000 Operations Support 256-534200Printing & Binding 2,000 724 1,606 1,500 Total Operations Support 2,000 724 1,606 1,500 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 256-535100Uniforms 6,750 - 76 4,905 256-535200Annual Awards 100 - - 100 256-535300Memberships 700 563 371 400 256-535400Publications 1,500 1,480 - 400 256-535500Training/Travel 19,000 12,401 7,539 18,500 256-535500.5T-Class Training 3,000 3,198 2,995 3,000 256-535510Meeting Expense 300 - - 300 Total Staff Support 31,350 17,642 10,981 27,605 City Assistance 256-537100Medical Services 7,000 4,455 2,099 6,000 256-537500Citizen's Police Academy (354) - - - 256-537800Crime/Fire Prevention 6,000 7,550 2,796 7,381 Total City Assistance 13,000 11,651 4,895 13,381 Professional Services 256-541300Other Consult/Prof Serv. 8,000 1,639 3,280 8,000 Total Professional Services 8,000 1,639 3,280 8,000 Maintenance Services 256-551400Minor & Other Equip. Maint. 1,000 2,007 541 1,000 256-551800Other Maintenance Agrmt 47,449 39,627 35,469 61,963 256-551810Maintenance Arg. Radios 28,500 - - - Total Maintenance Services 76,949 41,634 36,010 62,963 Operating Equipment 256-571000Furniture & Fixtures 4,558 - -3,675 256-571200Vehicle Accessories 18,335 15,038 -34,064 256-571300Computer & Peripherals - - -6,600 19,657 256-571800Other Equipment 8,699 - 50,958 Total Operating Equipment 73,851 23,737 -63,996 Capitalized Equipment 256-581200Motor Vehicles198,625 169,998 187,809 147,312 - 256-581800Equipment over $5,000 62,454 - - Total Capitalized Equipment 198,625 169,998 250,263 147,312 TOTAL POLICE 4,171,730 4,628,881 4,365,858 4,419,931 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND VISION STATEMENT Through selection, training, and professional development we will create a Fire Rescue Department that is a model to our peers, an asset to our community, and a valued place to work. MISSION STATEMENT Protect all we serve with an emergency service that promotes public education and prevention; emphasizes community involvement; and provides the safe, timely, and efficient delivery of fire and rescue resources. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. Respond to 90% of City within 5 minutes. o Pre-fire plan all commercial occupancies in the city twice per year. o Support and maintain a safe, healthy, well trained and high performing work force. Enact a wellness fitness program for all firefighters. o Improve training opportunities and encourage involvement in o specialized operations. Promote area-wide technical rescue team and wildland strike team. o Provide high quality medical first responder service as part of an integrated emergency medical service. Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental o cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. Make contact with 50% of population annually. o Quarterly inspects all restaurants, schools, and nursing homes. o Encourage public speaking for all firefighters. o Maintain safe construction and occupancy within the city through o code enforcement. Attract and maintain a qualified and diverse workforce. FIRE RESCUE Encourage diverse applicants through career fairs and public o education. Assist in the development of an area-wide cooperative hiring plan. o DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. ORGANIZATIONAL CHART CityManager Assistant CityManager Fire Rescue FIRE RESCUE 2008-092009-102010-11 Fire Chief 111 Assistant Chief/Fire Marshal 111 Deputy Fire Marshal 111 Captain 333 Training/Safety Officer 111 Lieutenant 666 Fire Apparatus Operator 666 Firefighter 121212 Senior Administrative Assistant 011 Administrative Assistant 100 Administrative Assistant II 100 TOTAL POSITIONS 333232 FIRE RESCUE PERFORMANCE INDICATORS 2008-092009-2010 2010-11 InputActualEstimateBudget Population Serviced 31,00033,00035,000 Number of Commercial Occupancies605650686 Total staffing 323232 Suppression staffing 272727 Prevention staffing 1.51.5 1.5 Support staffing (command/training/admin) 3.53.5 3.5 Number of fire stations 22 2 Number of full-time engine companies 22 2 2008-092009-20102010-11 Workload/OutputActualEstimateBudget Number of incidents1,6711,720 1750 Unit Responses (# calls for all units responding to all emergencies) 2,4572,510 2,545 Buildings preplan contacts 5811,300 1,372 Community Contact (citizen contact) 9,91410,000 15,000 Fire Inspections Conducted 447400 550 Plan Reviews Completed 6670 85 Training Hours Provided 2,5004,544 5,200 2008-092009-2010 2010-11 EfficiencyActualEstimateBudget Average Response Time (Minutes) 5.915.946.25 % Response Time > 5 Minutes 50.3048.1052.00 % of Buildings Preplanned 100100100 % Prevention Contacts 3130.340 Inspections per Inspector 300325350 Training Hours/Employee206.5371.88120.00 2008-092009-20102010-11 Effectiveness*ActualEstimateBudget Total Fire Loss ($1,000) $100.00$80.00$85.00 Property Saved ($1,000)$1,385.00$800.00$750.00 Fire Loss Ratio % 71011 Civilian Fire Injuries 00 0 FIRE RESCUE * Using structure fire data, we compare the value of the structure and its contents with the fire loss to arrive at a quantifiable value of property saved that could have been consumed had there been no intervention. The fire loss ratio is the fire loss as a percent of total property value. For example, actual for 2007 is 7%, meaning that the average loss in a structure fire in the City of Schertz resulted in a fire loss of 7% of the total value of the house and contents. This is a new measure and as such there are no national figures with which to compare. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 11.97% from FY 2009-10 year end budget projections. The majority of the increase comes from higher personnel costs. The rest of the increase comes from the Department meeting the operating requirements. These costs include Training and Travel expenses, physicals for the firefighters, and inspections on the Personal Protective Equipment (PPE). Vehicle fuel prices are rising again which raises the need to increase the budget to cover the expenses. New materials for the rescue tower are needed as well. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257-511110Regular1,428,750 1,555,195 1,520,237 1,504,158 257-511120Overtime108,252 75,989110,500 197,000 257-511180LTD 4,806 4,036 4,097 4,778 257-511210Longevity 38,727 29,344 32,224 37,200 257-511220Clothing Allowance 9,551 9,434 9,094 9,672 257-511230Certification Allowance 36,529 23,382 22,853 36,992 257-511240Vehicle Allowance - 231 - - 257-511310FICA - Employer138,620 118,604 99,387 117,911 257-511350TMRS - Employer224,562 244,766 243,235 238,481 257-511410Health - Employer140,809 171,527 122,830 157,559 257-511500Workers Compensation 34,131 19,730 36,229 32,301 Total Personnel Services 2,087,917 2,410,836 2,205,408 2,249,552 Supplies 257-521000Operating Supplies 5,000 3,114 2,118 5,200 257-521100Office Supplies 2,100 1,973 911 1,600 257-521200Medical/Chemical Supplies 10,000 7,263 1,022 10,000 257-521300Motor Veh. Supplies 1,100 515 288 1,100 257-521600Equip Maint Supplies 2,000 1,901 426 2,500 Total Supplies 20,200 14,766 4,765 20,400 Utility Services 257-533100Gas 7,200 636 3,766 6,200 257-533200Electricity 12,500 16,425 14,587 11,800 257-533410Water Utility Service 700 892 412 408 257-533500Vehicle Fuel 23,500 31,286 19,670 19,392 Total Utility Services 43,900 49,239 38,435 37,800 Operations Support 257-534100Advertising 300 - - 200 257-534200Printing & Binding 800 166 166 600 Total Operations Support 1,100 166 166 800 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 257-535000Uniforms 60,000 36,910 30,572 66,000 257-535300Memberships 1,600 935 1,865 2,100 257-535400Publications 3,000 2,645 2,200 3,000 257-535500Training/Travel 47,000 26,846 21,090 55,000 257-535510Meeting Expenses 3,200 853 351 2,500 257-535600Professional Certifications 2,000 1,748 1,251 2,000 Total Staff Support130,600 116,800 69,937 57,329 City Assistance 257-537800Crime/Fire Prevention 18,600 1,510 8,319 18,500 Total City Assistance 18,600 1,510 8,319 18,500 Professional Services 257-541300Other Professional Services 18,140 - 8,205 14,000 Total Professional Services 18,140 - 8,205 14,000 Maintenance Services 257-551400Minor & Other Equip Maint 8,000 3,008 2,715 4,000 13,700 257-551800Other Maintenance Agreements 13,214 19,690 22,000 257-551810Maintenance Arg. Radios - - -12,300 257-551900Construction 21,000 - - 3,000 Total Maintenance Services 55,000 16,222 22,405 29,000 Operating Equipment 257-571000Furniture & Fixtures - - 189 - 257-571200Vehicle Assessories 3,000 7,509 1,050 5,000 257-571300Computer Equipment - - -3,600 257-571310Computer Software 800 - - 800 257-571400Communications Equipment 6,500 19,571 11,878 5,000 257-571600Police/Fire/Medical Equip. 30,500 12,685 5,226 37,500 Total Operating Equipment 44,400 39,765 18,343 48,300 Capitalized Equipment - 257-581200Vehicles & Access. over $5,000 107,928 - - Total Capitalized Equipment -107,928 - - TOTAL FIRE RESCUE 2,387,450 2,728,976 2,363,375 2,548,952 DEPARTMENT: DEVELOPMENT SERVICES 258 BUILDING INSPECTIONS DIVISION FUND: 101 GENERAL FUND VISION STATEMENT To preserve the natural resources and qualities of the City and to provide premier, progressive, and timely service. MISSION STATEMENT To improve the safety, quality of life, and environment for the present and future generations. We will accomplish this mission by assisting our customers in understanding and complying with city ordinances, building codes and by maintaining a safe and sustainable community through helpful quality service. GOALS AND OBJECTIVES Provide excellent customer service through communication and guidance. Continuously improve customer service process. Facilitate an efficient and effective application process. Invest in employee knowledge and encourage educational opportunities for staff. INSPECTIONS DEPARTMENTAL DESCRIPTION The Inspections Division of Development Services will assist customers seeking permits for projects, to include all aspects of residential and commercial construction and improvements. Residential remodeling, residential new construction, decks, demolition, mechanical, plumbing, electrical, commercial construction, signs and advertising devices, and garage sales. We will verify that contractors are licensed and insured to provide safe and efficient service to our citizens. We will coordinate and provide inspections to protect, promote and assure safety to our citizens. ORGANIZATIONAL CHART City Manager Assistant City Manager Development Services Inspections DEVELOPMENT SERVICES 2008-092009-102010-11 Director of Development Services 111 Senior Administrative Assistant 100 Chief Inspector 111 Assistant Chief Inspector 111 Assistant Inspector 111 Permit Technician 222 TOTAL POSITIONS 766 INSPECTIONS PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Building Permits 800N/A N/A New Residential Construction N/A336 403 New Commercial Construction N/A18 22 Garage Sale Permits 600 600 600 Reroof Permits N/A96 115 Shed Permits N/A88 106 Deck/Patio Permits N/A74 89 Sign Permits N/A68 82 Fence Permits N/A60 72 *All Other Permits 950810 972 Mechanical Permits N/A700 840 Electric Permits N/A452 542 Plumbing Permits N/A726 872 2008-09 2009-102010-11 Efficiency Actual EstimateBudget Avg. days to complete residential plan review 1414 7 Avg. days to complete commercial plan review 3030 30 2008-09 2009-10 2010-11 Effectiveness Actual EstimateBudget Phased Inspections (such as framing) 4,5009,482 11,378 Re-Inspections 800556 667 N/A - No previous history separately identifying this type of permit. In previous years, all permits were identified as building permits. As of FY 2009-10, the permit structure has changed identifying each type more specifically. *All Other Permits include driveways/flatwork, gutters, window replacement, siding, temporary signs, pools, temporary buildings, demolition, foundation repair, residential and commercial remodels and additions. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will have a 7.61% increase in expenses from FY 2009- 10 year end projections. These increases are in expected personnel and vehicle fuel expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258-511110Regular331,761 261,619 295,956 256,498 258-511120Overtime 1,000 3,327 263 1,000 258-511180LTD 826 914 694 808 258-511210Longevity 4,672 7,606 10,389 4,074 258-511310FICA - Employer 20,371 21,640 25,792 19,934 258-511350TMRS - Employer 42,041 48,251 45,731 40,317 258-511410Health - Employer 31,980 40,392 28,065 29,909 258-511500Workers Compensation 1,685 964 1,634 1,548 Total Personnel Services 454,855 364,194 408,524 354,088 Supplies 258-521000Operating Supplies 2,000 2,491 597 2,000 258-521100Office Supplies 3,500 2,092 971 2,000 258-521200Medical Supplies 150 - - 150 258-521600Equip Maint Supplies 1,100 246 - 1,100 Total Supplies 6,750 4,829 1,568 5,250 Utility Services 258-533500Vehicle Fuel 7,600 9,583 3,173 4,000 Total Utility Services 7,600 9,583 3,173 4,000 Operations Support 258-534100Advertising 200 - - 200 258-534200Printing & Binding 3,000 2,927 1,466 3,000 Total Operations Support 3,200 2,927 1,466 3,200 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 258-535100Uniforms 3,200 1,906 2,140 3,000 258-535300Memberships 500 300 150 500 258-535400Publications 2,000 2,748 566 2,000 258-535500Training/Travel 4,000 5,909 1,389 7,500 258-535501Training/Travel BOA 2,500 - - 2,500 258-535510Meeting Expense 1,000 634 251 1,000 258-535600Professional Certifications 1,500 629 436 1,500 Total Staff Support 14,700 12,126 4,932 18,000 Professional Services 258-541300Other Consult/Prof Service 10,000 9,278 16,320 18,500 Total Professional Services 10,000 9,278 16,320 18,500 Maintenance Services 258-551700Lot Cleaning - 4,348 20 - Total Maintenance Services - 4,348 20 - Operating Equipment 258-571000Furniture & Fixtures - 17,619 508 - - - - 258-571200Vehicles & Access. over $5,000 2,996 Total Operating Equipment - 20,615 508 - Capital Outlay 258-581200Motor Vehicles - 29,920 - - Total Capital Outlay - 29,920 - - TOTAL INSPECTIONS 548,481 406,444 436,511 403,038 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 259 MARSHAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT The Marshal?s Department is accountable to our community for the highest quality of public service including court security, emergency management and environmental health and safety. This will be achieved through continuous improvements to attain excellence, meet needs, and expedite service to the public. MISSION STATEMENT In the interest of integrity and justice the Marshal?s Department will diligently protect and defend the dignity of the Municipal Court by ensuring the safety of the judges, staff and citizens. The Marshal?s Department will protect persons and property by enforcing state statutes and providing essential code enforcement. GOALS AND OBJECTIVES To provide effective security for the Judiciary, Court personnel, and visitors to the court. To compel compliance in the neighborhoods through effective environmental, health, and code enforcement. To train deputies to perform their tasks/duties entrusted to them in a safe and effective manner. To ensure the City regularly exercises their response to disasters and encourage emergency planning, the development of operating plans, annexes and procedures for the city. To retain the City?s compliancy to the National Incident Management System, through conducting workshops, disaster drills, and exercises. To be effective through communication and cooperation with other City departments, and with Local, State, and National agencies. MARSHAL SERVICES To promote the integrity of the Marshal?s Department and its personnel. DEPARTMENTAL DESCRIPTION The Marshal?s Department was created October 1, 2008. Through this act, the Marshal?s Department has the authority to arrest violators of the city and state laws, and to enforce city ordinances and court orders. The deputies and code enforcement officers can issue citations for violations. The department?s sworn personnel are recognized as Law Enforcement Officers by the State of Texas and the Texas Commission on Law Enforcement Standards and Education. The Marshal?s Department is comprised of the Warrants, Environmental Services, Code Enforcement Division and Emergency Management Coordinator. The Marshal?s Department is staffed by a City Marshal, two deputies assigned to warrants and court security, one code enforcement officer and one environmental services deputy who also serves as the Sanitarian. The Marshal also services as Emergency Management Coordinator (EMC) and will coordinate the response to large scale emergencies requiring the activation of the City?s Emergency Management System and Emergency Operations Center (EOC). The EMC will also maintain relationships with local, regional, state and federal agencies that deal with emergencies. Implement training to better prepare for disasters will be implemented by the EMC. The Warrants division diligently provides for the safety and security of the Judges and staff, execute warrants of arrest, subpoenas, summons and other legal process. The Deputies will relentlessly pursue and bring to justice those persons with outstanding warrants in order to ensure compliance and accountability. The City Code Enforcement and Environmental Services divisions will enforce laws that fall under the Texas Litter Abatement Act, Texas Water Code, Texas Health and Safety Code, and local City Ordinances. ORGANIZATIONAL CHART City Manager Assistant City Manager Marshal Services MARSHAL SERVICES MARSHAL SERVICES 2008-092009-10 2010-11 Marshal/Emergency Management Coordinator 11 2 Sanitarian11 1 Code Enforcement Officer 11 2 Deputy Marshal Sergeant 11 1 Deputy Marshal Corporal 11 1 Service Clerk 00 1 TOTAL POSITIONS 55 8 COMMISSIONS Marshal Service 44 5 Animal Service Commision 110 TOTAL COMMISSIONS 55 5 PERFORMANCE INDICATORS 2008-092009-10 2010-11 Workload/OutputActualEstimateBudget Warrants Issued 5,9745,2126,200 Code Enforcement Violation Notices Sent 1,5342,0002,200 Citizen Complaints 5459181200 Food Establishment Inspections 219400400 Food Handler Classes 192424 Warrants Cleared 3,8364,1284,500 Code Enforcement Issues Resolved without notice 291357439 Bandit Signs Removed 1,2711,3721,481 PROGRAM JUSTIFICATION AND ANALYSIS The Marshal Services FY 2010-11 budget will increase by 72.44% from the FY 2009-10 estimates. This large increase is from the addition of three new positions: a Deputy Marshal, a Code Enforcement Officer, and a Service Clerk. Personnel costs of these three total $139,306. Along with personnel costs, supplies, staff support, and operations support will increase $83,772 for the new employees and the expanded operations. These expenses are offset by additional revenue from fines in Court and the Court Security Fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MARSHAL SERVICE Personnel Services 360,719 259-511110Regular 1,539 248,961 255,073 259-511120Overtime 4,000 23 1,698 4,000 259-511180LTD 1,172 4 659 830 259-511210Longevity 8,853 - 7,123 8,115 259-511220Clothing Allowance 6,340 24 3,033 4,160 259-511230Certification Allowance 2,210 11 1,364 1,820 259-511310FICA - Employer 28,919 ( 416) 20,459 20,482 259-511350TMRS - Employer 59,680 210 36,831 41,426 259-511410Health - Employer 42,641 1 21,161 24,924 259-511500Workers Compensation 6,326 5,581 7,708 - Total Personnel Services 522,242 1,396 347,615 366,411 Supplies 259-521000Operating Supplies 800 - 104 800 259-521100Office Supplies 2,050 - 487 2,000 259-521200Medical/Chem Supplies 100 - - 100 259-521300Motor Vehicle Supplies 2,500 - - 100 259-521600Equip Maint Supplies 112 1,000 1,000 - Total Supplies 6,450 - 703 4,000 Utility Services 259-533500Vehicle Fuel 9,000 - 5,369 7,000 Total Utility Services 9,000 - 5,369 7,000 Operations Support 259-534200Printing & Binding 4,000 - 1,008 4,000 Total Operations Support 4,000 - 1,008 4,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 259-535100Uniforms - - 2,004 1,000 259-535300Memberships 900 - 30 750 259-535400Publications 1,000 - - 800 259-535500Training/Travel 7,000 - 2,453 5,500 259-535510Meeting Expenses 500 - - 500 Total Staff Support 9,400 - 4,487 8,550 Professional Services 259-541300Other Consul/Prof Service - - 75 - Total Professional Services - - 75 - Maintenance Services 259-551700Abatement/Lot Cleaning 7,000 - 3,210 5,000 259-551800Other Maintenance Agreements 3,000 - 138 2,400 2,400 259-551810Maintenance Agr Radios - - - Total Maintenance Services 12,400 - 3,348 7,400 Operating Equipment 259-571000Furniture & Fixtures - - 721 1,000 259-571400Communication Equipment - - - 11,212 259-571800Operating Equipment 21,480 - 3,219 500 Total Operating Equipment 1,500 21,480 - 15,152 Capital Overlay 259-581200Vehicles 65,600 - - - Total Capital Overlay - - - 65,600 TOTAL MARSHAL 650,572 1,396 377,757 398,861 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 359 STREETS - PUBLIC WORKS FUND: 101 GENERAL FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service and safe and efficient streets. MISSION STATEMENT The purpose of the Street program is to move vehicles and pedestrians throughout the city, sweeping city streets and upkeep of street signs, roadways, curbs, sidewalks, and traffic control devices. GOALS AND OBJECTIVES Apply preventative maintenance strategies in order to extend useful life of streets and reduce unscheduled maintenance. Provide traffic control maintenance, including insuring proper operation of city owned streetlights, traffic signals, and crosswalk signals. Sign maintenance program. Provide traffic counts and speed information on specific streets as requested. PUBLIC WORKS STREETS DEPARTMENTAL DESCRIPTION Provide Street Maintenance and Repair. Traffic Control device maintenance. Conduct street sweeping and sidewalk repair. Repair and replace signs as needed. Chipping service as requested. Assist other city departments as needed. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Streets STREETS 2008-092009-102010-11 Street Supervisor 111 Foreman 111 Street Worker II 223 Street Worker II/Sweeper Operator111 Street Sweeper Operator 111 Street Worker I 776 TOTAL POSITIONS 131313 PUBLIC WORKS STREETS PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Street Sweeping Hours 1,5365,928 6,000 Number of signs produced296350 425 Quantity of asphalt purchased (tons) 4672,242 2,500 Special Projects (Hours) 2,4102,400 3,000 2008-09 2009-10 2010-11 Efficiency Actual EstimateBudget Daily cost to operate street sweepers (operators and fuel) $426$450 $460 Cost per ton of asphalt $55$55 $60 Approved daily budget expenditures for operation $4,565$2963 $3,704 2008-09 2009-10 2010-11 Effectiveness Actual EstimateBudget Hours spent on roadway maintenance 5,27610,980 10,980 Hours spent on traffic control device maintenance and repair N/A200 200 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increases by 12.91% from FY 2009-10 estimates. The biggest increase is in street materials. This line item was greatly reduced during FY 2009-10. This increase is to get materials to repair damaged streets in the City. There will also be a purchase in FY 2010-11 of a Tack Kettle, for work on smaller street repairs, two asphalt plate tempers, and building maintenance materials. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS Personnel Services 359-511110Regular327,960 392,872 3 94,306 390,543 359-511120Overtime 5,000 4,628 2 ,423 5,000 359-511180LTD 1,251 929 1 ,021 1,249 359-511210Longevity 10,299 9,845 1 2,604 12,241 359-511230Certification Allowance 593 464 4 48 300 359-511310FICA - Employer 30,878 21,004 3 2,632 30,836 359-511350TMRS - Employer 63,724 48,346 6 0,237 62,367 359-511410Health - Employer 69,683 52,635 5 7,990 62,848 359-511500Workers Compensation 30,291 17,031 30,760 29,378 Total Personnel Services 482,842 604,591 5 92,421 594,762 Supplies 359-521000Operating Supplies 3,000 3,844 3 ,224 3,000 359-521100Office Supplies 300 170 2 98 250 359-521200Medical/Chemical Supplies 1,500 1,407 1 ,203 1,500 359-521300Motor Vehicle Supplies 1,500 1,070 1,541 1,500 Total Supplies 6,300 6,491 6 ,266 6,250 Utility Services 359-533200Electricity Utility Service 65,000 64,437 6 7,541 65,000 359-533410Water Utility Service 900 2,120 5 04 900 359-533500Vehicle Fuel 36,000 54,477 35,250 30,000 Total Utility Services 103,295121,034 95,900 101,900 Operations Support 359-534300Copy Services 1,380 - - 1,380 Total Operations Support 1,380 - - 1,380 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 359-535100Uniforms 7,000 5,294 6 ,137 7,000 359-535200Annual Awards 200 - - 200 359-535300Memberships 180 - - 180 359-535500Training/Travel 1,000 1,271 6 46 1,000 359-535510Meeting Expense 585 - 3 10 585 359-535600Professional Certifications 300 - 50 300 Total Staff Support 9,265 6,565 7 ,143 9,265 Maintenance Services 359-551100Building Maintenance 3,900 - 3 ,930 3,900 1,500 359-551400Minor & Other Equip. Maintenance 901 1 ,121 1,500 359-551600Street Maintenance 150,000 121,258 142,326 250,000 Total Maintenance Services 122,159 155,400 1 47,377 255,400 Rental-RO W 359-561100Rental Equipment 200 1,000 - 200 Total Rental-ROW 200 1,000 - 200 Operating Equipment 359-581800Other Equipment 4,200 5,215 27,656 - Total Operating Equipment 5,215 2 7,656 -4,200 Capital Outlay 359-581200Vehicles & Access. over $5,000 - - 2 7,299 - 359-581800Equpment over $5,000 14,500 33,460 12,714 - Total Capital Outlay 33,460 4 0,013 -14,500 TOTAL STREETS 778,766 897,736 9 24,171 963,157 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Strive for excellence in the Parks and Recreation system to reflect and serve the unique cultural, historical, and leisure values of our community. MISSION STATEMENT Provide safe, enjoyable, and attractive parks and facilities with diverse programs and responsive services which enhance the health and well-being of the residents of Schertz by establishing a sense of community and promoting the needs of our citizens through quality recreational pursuits in a leisure environment. GOALS AND OBJECTIVES Develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the Parks and Open Space Master Plan recommendations and priorities. Implement the approved budgeted Capital Improvement Program for park projects. Maintain high quality parks, recreation, and leisure service programs. Develop trails, greenbelts to connect parks, neighborhoods, churches, schools, public facilities, and municipal buildings. PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENTAL DESCRIPTION The maintenance of 389.5 acres of parks, to include the maintenance of municipal facilities, creekways, swimming pools, graffiti removal, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, and oversight of athletic field maintenance by sports associations. Conduct community-wide tree planting and beautification programs. Acquire, design, construct, and renovate existing and additional parkland. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys and community meetings. Support seasonal special events. ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation & Community Services PARKS, RECREATION & COMMUNITY SERVICES 2008-092009-10 2010-11 Director of Parks, Recreation & Community Services 11 1 Administrative Assistant 11 1 Parks Manager 11 1 Park Worker II 10 0 Park Worker I 44 6 Park Foreman 01 1 TOTAL POSITIONS 88 10 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS 2008-09 2009-102010-11 Workload/OutputsActualEstimateBudget Acres of Park Maintenance 186.50350.50350.50 Cost per Resident for Park Maintenance $17.98$20.46$24.06 In-House Staff Renovation Hours 1,191450450 Crescent Bend Nature Park Estimated Annual Maintenancen/a$50,000$50,000 2008-092009-102010-11 EfficiencyActualEstimateBudget Acres of Contractual Mowing 20.3757.620 Acres of Athletic Association Maintenance 37.568.668.6 Hours of Community restitution/Volunteer Service1,267.59371,000 Hours of Athletic Association Service 5,0005,00010,000 2008-092009-102010-11 EffectivenessActualEstimateBudget Cost Benefit for Athletic Association Field Maintenance$102,200 $110,00 $110,000 Cost Benefit for Community Restitution/Volunteer Hours $16,256$12,265 $13,090 Percentage of Parks in good Condition 98%98% 98% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 2.80% from the FY 2009-10 year end projections with the addition of two part time workers. Other expenses are reallocated within the department for different needs but with no net increase in overall expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PARKS, RECREATION, & COMMMUNITY SERVICES EXPENDITURES PARKS Personnel Services 460-511110Regular222,257 333,673 228,807 288,948 460-511120Overtime 9,500 7,365 4,887 15,200 460-511180LTD 986 621 548 943 460-511210Longevity 6,784 4,240 3,168 6,192 460-511230Certification Allowance 4,741 1,159 3,434 3,600 460-511240Vehicle Allowance 5,400 3,503 5,151 5,400 460-511310FICA - Employer 26,401 15,281 20,522 23,473 460-511350TMRS - Employer 50,196 31,958 33,003 47,074 460-511410Health - Employer 42,882 33,073 24,555 38,575 9,077 460-511500Workers Compensation 8,268 7,141 4,177 Total Personnel Services 323,634 489,640 332,343 436,546 Supplies 460-521000Operating Supplies 31,500 23,178 30,832 60,500 460-521100Office Supplies 550 1,063 693 950 460-521200Medical/Chemical Supplies 4,505 7,335 279 4,505 460-521400Plumbing Supplies 4,000 430 1,674 4,000 Total Supplies 40,555 32,006 33,478 69,955 City Support Services 460-532800Special Events - 289 2,012 1,500 Total City Support Services - 289 2,012 1,500 Utility Services 460-533200Electric Utility Service 50,000 32,813 47,675 57,500 460-533410Water Utility Service 45,000 35,870 49,611 34,500 460-533500Vehicle Fuel 15,000 14,792 9,478 12,500 Total Utility Services 106,764 110,000 83,475 104,500 Operations Support 460-534100Advertising 200 - - 200 500 460-534200Printing & Binding - 500 152 Total Operations Support 700 152 - 700 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 460-535100Uniforms 2,986 2,957 3,085 2,900 460-535300Memberships 1,000 524 498 492 460-535500Training/Travel 3,350 5,792 2,340 4,058 460-535510Meeting Expenses 350 782 1,277 215 Total Staff Support 7,686 10,055 7,200 7,665 Professional Services 460-541300Other Prof. Services 10,000 79,727 42,445 4,026 460-541310Contract Services 25,000 - - - Total Professional Services 35,000 79,727 42,445 4,026 Maintenance Services 460-551100Building Maintenance 7,000 2,701 5,172 6,463 5,000 460-551400Minor & Other Equip Maintenance 4,336 5,156 5,095 460-551500Water & Sewer Maintenance 500 137 141 500 460-551600Street Maint. Material 667 666 -5,500 - 460-551702Schertz Parkway Maintenance 29,809 28,835 17,468 460-551710Landscaping 3,000 12,250 2,646 2,942 Total Maintenance Services 21,000 49,900 42,616 32,468 Rental-ROW 460-561200Lease/Purchase Payments 30,531 726 1,650 25,532 Total Rental-ROW 30,531 726 1,650 25,532 Operating Equipment 460-571300Computer & Periphe. < $5,000 - 70 - - 460-571700Improvements under $5,000 - 12,465 - - 460-571800Operating Equipment - 7,350 2,986 5,974 Total Operating Equipment - 19,885 2,986 5,974 Capital Outlay 460-581200Motor Vehicles - 22,635 - - 460-581700Improvements410,801 - - 46,500 460-581800Equipment - - -7,000 460-581900Improvements-City Signs - 17,999 - - Total Capital Outlay 410,801 7,000- 87,134 TOTAL PARKS 686,983 742,112 982,295 688,866 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 463 POOLS FUND: 101 GENERAL FUND VISION STATEMENT Provide and maintain from mid-May through August a well-managed and safe environment for aquatic recreation for the citizens of the City of Schertz as well as a system of instruction in aquatic safety, recreational swimming and physical fitness managed by the YMCA of Greater San Antonio. MISSION STATEMENT Provide safe, enjoyable and attractive pool facilities, with safe and diverse aquatic recreational programs which enhance the health and well-being of the residents of Schertz, and promote the needs of our citizens through quality aquatic recreational programming. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of an expanding community. Maintain high quality of pool maintenance and excellent aquatic recreation and leisure service programs. Develop and identify Capital Improvement funding for a future indoor pool. DEPARTMENTAL DESCRIPTION The management and maintenance of two outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. POOL ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation, and Community Services Pools PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Outputs Actual EstimateBudget Revenue per year $27,500$27,500 $29,200 Days open per year 5659 64 In-House Pool Renovation Hours 125140 130 Daily Admission Northcliffe Pool $4,500$4.500 $4,700 Daily Attendees Northcliffe Pool 6164 70 Daily Admission Schertz Pool $16,000$16,250 $17,500 Daily Attendees Schertz Pool 220226 230 Season Pool Pass Sales $7,000$7,000 $7,000 2008-09 2009-10 2010-11 Efficiency Actual EstimateBudget Cost per resident Pool Operation $7.00$7.43 $7.43 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase by 0.92% of FY 2009-10 estimates for maintenance on the buildings and equipment. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND PARKS & RECREATION EXPENDITURES POOLS Personnel Services 463-511110Regular - 1,095 - - 463-511310FICA - Employer - 84 - - 463-511500Workers Compensation - 2,091 - - Total Personnel Services - 3,270 - - Supplies 463-521000Operating Supplies 4,500 8,194 5,571 4,500 463-521200Medical/Chemical Supplies 11,000 3,493 11,955 10,000 463-521600Equip Maint Supplies 1,200 9 - - Total Supplies 16,700 11,696 17,526 14,500 Utility Services 463-533200Electric Utility Service 20,000 20,643 19,110 17,500 463-533410Water Utility Service 5,500 4,823 10,046 5,500 Total Utility Services 25,500 25,466 29,156 23,000 Staff Support 463-535500Training/Travel 925 - 225 925 Total Staff Support 925 - 225 925 Maintenance Services 463-551100Building Maintenance 500 - 456 500 10,000 463-551400Minor & Other Equip Maintenance 4,470 2,576 2,500 463-551700Contract Maintenance 188,878 179,878 179,878 188,878 Total Maintenance Services 184,348 199,378 182,910 191,878 Rental-ROW 463-561200Lease/Purchase Payments 500 553 378 500 Total Rental-ROW 500 553 378 500 TOTAL POOLS 225,333 243,003 230,195 230,803 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 464 CIVIC & COMMUNITY CENTERS FUND: 101 GENERAL FUND VISION STATEMENT To offer superior facilities for meetings, receptions and events in a convenient, flexible and innovative environment while providing exceptional value and service to our customers. MISSION STATEMENT The Schertz Civic Center, Community Center and North Center are properties within the Public Affairs Department whichprovide quality education, meeting, and entertainment facilities for the enrichment and use of individuals, the community and the region. The provision of rental space generates income to help offset the cost of operating the facilities. We are committed to excellence, economy, professionalism, innovation, and integrity. GOALS AND OBJECTIVES Maintain a quality Civic Center, Community Center and North Center to serve our customers well: Repaint interior of Ballroom facility for more aesthetic appeal. o Upgrade lighting options in Bluebonnet Hall. o Landscape install at North Center. o Upgrade kitchen and electrical in Community Center. o Continue to perform inspection of facilities and schedule necessary o repairs in a timely manner. To market the Civic, Community and North Centers to off-set operation of the facilities and to generate income to obtain a 60% recovery rate: Branding campaign: Affordable Luxury o Having necessary personnel will allow more marketing o opportunities to generate new business. Targeted marketing packets for potential customers: To increase o weekday business and maintain weekend business. Advertising: o San Antonio Wedding magazine and website Herald/ San Antonio Express Advertising Regional Advertising COMMUNITY/CIVIC CENTERS San Antonio Current Advertising Texas Meetings + Events Advertising Join Chambers in surrounding areas. o Attend various expositions to further promote the Civic, Community o and North Center. Co-sponsor annual Wedding Parade. o Make direct contact with potential customers through direct mail o pieces and promotional material. Implement ancillary services to generate more income for Civic, Community and North Centers: Caterers DJ Service Decorating Materials Utilize the Civic, Community and North Centers as a catalyst to bring the art community to Schertz: Host additional art exhibits, combined artist display. o Display local art from the high schools in facilities. o Host student art show for kick-off to art appreciation month. o DEPARTMENTAL DESCRIPTION Perform facility tours for potential customers. o Provide information on facilities for in-bound interested leads. o Collection of payments rendered to the City for each event. o Assessment of refunds for each event. o Ensure contracts are properly signed to reduce liability to the City. o Manage upcoming events in facilities: work closely with customers on o logistics of facility and needs. Constant communication with vendors to ensure proper items and o services are being reserved for each event and collection of payments from vendors. Work closely with Facilities Maintenance regarding revenue generating o and City sponsored events to ensure logistics of each event are executed properly for the customer?s satisfaction. Target marketing material to potential customers. o Direct marketing to specific groups and leads for rentals. o Participate in vendor and public expositions for promotion of the Civic, o Community and North Center. Host various events for City representation and marketing purposes. o COMMUNITY/CIVIC CENTERS ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Director Civic Center CIVIC AND COMMUNITY CENTERS 2008-09 2009-10 2010-11 Civic Center/Account Manager 11 1 Administrative Assistant 00 1 TOTAL POSITIONS 11 2 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/OutputActual Estimate Budget Number of events 480698 723 Hours rented 2,9963,997 4,456 2008-09 2009-10 2009-10 EfficiencyActual Estimate Budget Revenue $123,684$161,000 $173,000 Complimentary use value$38,213$40,000 $42,000 2008-09 2009-10 2009-10 EffectivenessActual Estimate Budget Percentage of available rental days 83%88% 91% booked COMMUNITY/CIVIC CENTERS PROGRAM JUSTIFICATION AND ANALYSIS The Civic Center & North Center FY 2010-11 budget will increase 8.85% from the FY 2009-10 estimates with the addition of an Administration Assistant funded from the Hotel Tax Fund transfer. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND CULTURAL EXPENDITURES COMMUNITY/CIVIC CENTER Personnel Services 464-511110Regular152,493 85,431 80,000 49,819 464-511120Overtime 1,500 832 955 1,500 464-511180LTD 250 421 234 156 464-511210Longevity 510 6,727 2,873 380 464-511240Vehicle Allowance 3,000 2,769 2,984 4,000 464-511310FICA - Employer 6,159 11,443 7,716 3,840 464-511350TMRS-Employer 12,710 22,267 14,101 7,767 464-511410Health-Employer 10,660 13,579 9,196 4,985 464-511500Workers Compensation 252 254 128 139 Total Personnel Services 123,618210,785 72,586 115,041 Supplies 464-521000Operating Supplies 5,123 1,692 3,569 5,123 464-521100Office Supplies 800 333 844 750 464-521200Medical/Chemical Supplies 500 273 60 500 Total Supplies 6,423 2,298 4,473 6,373 Utility Services 464-533200Electric Utility Service 41,400 30,746 41,972 41,400 464-533410Water Utility Service 5,750 1,427 3,294 5,750 Total Utility Services 47,150 32,173 45,266 47,150 Operations Support 464-534100Advertising 12,132 3,050 3,070 14,532 464-534200Printing & Binding 3,150 994 164 3,150 Total Operations Support 15,282 4,044 3,234 17,682 Staff Support 464-535100Uniforms 300 293 135 300 464-535300Memberships 200 100 121 200 464-535500Training/Travel 1,250 1,763 885 585 464-535510Meeting Expenses 1,500 130 85 200 Total Staff Support 3,250 2,286 1,226 1,285 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Operating Equipment 464-571000Furniture & Fixtures 2,500 658 3,636 23,198 464-571400Communication Equipment 4,672 290 984 4,672 464-571401udio/Visual Equipment - A - 15,515 - Total Operating Equipment 7,172 948 20,135 27,870 TOTAL COMMUNITY/CIVIC CENTER 252,534 194,318 197,952 172,946 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND VISION STATEMENT Wisdom from yesterday, knowledge for today, dreams for tomorrow. MISSION STATEMENT The Schertz Public Library promotes the love of reading and the joy of discovery for persons of all ages, provides information and learning resources in a variety of formats for both education and leisure, and supports our customers in their life-long learning pursuits. GOALS AND OBJECTIVES Create Young Readers: Emergent Literacy Preschool children will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. Satisfy Curiosity: Lifelong Learning Residents will have the resources they need to explore topics of personal interest and continue to learn throughout their lives. Stimulate Imagination: Reading, Viewing and Listening for Pleasure Residents who want materials to enhance their leisure time will find what they want when and where they want them and will have the help they need to make choices from among the options. Connect to the Online World: Public Internet Access Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. Make Informed Decisions: Health, Wealth, and Other Life Choices Residents will have the resources they need to identify and analyze risks, benefits, and alternatives before making decisions that affect their lives. LIBRARY DEPARTMENTAL DESCRIPTION The Schertz Public Library: Reviews, acquires, catalogs and processes a wide variety of library materials in print and audiovisual formats for users of all ages; Circulates, tracks, repairs and stores library materials; Provides internet access to the public; Answers informational and reference questions; Provides Inter-Library Loan service (ILL); Provides access to a number of services and products to the public such as tax forms, Free Application for Federal Student Aid (FAFSA) booklets and forms, online tutoring services, a large number of electronic informational and research databases, and online book clubs; Provides weekly story time programs for children from infants to teens, as well as winter and summer reading programs; and Actively participates in the Alamo Area Library System (AALS), one of ten regional public library systems in Texas. AALS encompasses a twenty-one county area and has forty-five member libraries. The library?s primary service area includes the City of Schertz, the City of Selma and Guadalupe County. ORGANIZATION CHART City Manager Assistant City Manager Library LIBRARY LIBRARY2008-092009-10 2010-11 Library Director 11 1 Library Manager 11 1 Adult Services Librarian 00 1 Youth Services Librarian 11 1 Library Circulation Clerk 51 1 Library Technician 04 4 Part-time Library Clerk--Circulation (20 hours) 36 4 Part-time Library Clerk--Circulation (10 hours) 22 2 Part-time Library Clerk--Processing (20 hours) 11 1 Part-time Library Clerk--Shelving (20 hours) 11 1 Part-time Library Clerk?Children?s Programming 01 1 (20 hours) Part-time Library Page (10 hours) 02 2 TOTAL POSITIONS 152120 PERFORMANCE INDICATORS 2008-092009-102010-11 InputActualEstimateBudget Service population*61,37353,216 53,216 Total Staffing FTE 11 13.5 13.5 Circulation Staffing FTE 6.5 8.5 8.5 Total Operating Budget**$645,874$801,926 $817,916 Total Materials Collection 64,400 72,000 80,000 Registered Borrowers 20,360 25,000 27,500 Materials Budget $47,288 $65,000 $70,000 2008-092009-10 2010-11 Workload/OutputActualEstimateBudget Circulation per Capita4.297.237.33 Library Visits per Capita 3.07 4.60 4.70 Program Attendance per Capita0.170.19 .21 Collection Turnover Rate 4.09 5.35 4.88 Total Circulation 263,131 385,000 390,000 Total Library Visits 188,118 245,000 250,000 Total Program Attendance 10,499 10,000 11,000 LIBRARY 2008-092009-102010-11 EfficiencyActualEstimateBudget Cost per Person Served10.52$15.0715.37 Cost per Circulation $2.45 $ 2.08 $2.10 Circulation per Circulation FTE 40,482 45,294 45,882 2008-092009-10 2010-11 EffectivenessActualEstimateBudget Percentage of Service Population 29%40%44% With Library Cards Materials Expenditures per $0.77$1.22$1.32 Capita Materials Expenditures as a Percentage of Operating Budget 7%8%9% (Striving for 20%) Items per Capita (Striving for 3 1.051.351.50 items per Capita) *Service population determined by Texas State Library **Does not include capital items PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 5.74% from FY 2009-10 estimates. There are increases from higher personnel costs, use of a delivery service, and for additional library materials but these costs are offset with no planned computer purchases for FY 2009-10. Part of the personnel costs is a new Adult Services Librarian position which will be mostly offset by not funding 2 Part Time Library Clerk Circulation positions. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665-511110Regular293,307 486,974 393,405 457,908 665-511120Overtime 2,000 839 1,794 3,000 665-511180LTD 1,216 641 836 1,061 665-511210Longevity 10,972 3,549 8,759 10,583 665-511240Vehicle Allowance 3,000 254 2,861 3,000 665-511310FICA - Employer 38,093 17,264 32,952 35,840 665-511350TMRS-Employer 75,199 41,121 56,971 69,207 665-511410Health-Employer 48,853 31,728 36,824 39,878 665-511500Workers Compensation 1,525 472 1,035 1,274 Total Personnel Services 389,175 667,832 535,437 621,751 Supplies 665-521000Operating Supplies 11,500 6,089 7,765 11,500 665-521100Office Supplies 4,900 1,996 3,618 3,500 Total Supplies 16,400 8,085 11,383 15,000 Utility Services 665-533100Gas Utility Service 4,500 - 98 4,500 665-533200Electric Utility Service 32,000 13,217 38,441 42,000 665-533410Water Utility Service 3,000 2,379 2,924 3,400 Total Utility Services 39,500 15,596 41,463 49,900 Operations Support 665-534200Printing & Binding 2,500 1,036 2,212 2,500 Total Operations Support 2,500 1,036 2,212 2,500 Staff Support 665-535100Uniforms (29) 500 - 500 665-535200Annual Awards 300 214 - 300 665-535300Memberships 945 552 331 765 665-535500Training/Travel 2,000 797 1,489 2,100 665-535510Meeting Expenses 440 111 - 360 Total Staff Support 4,185 1,645 1,820 4,025 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Professional Services 665-541300Other Consl/Prof Srvcs - - 650 - 665-541365Courier Delivery Service 2,100 - - - Total Professional Services 2,100 - 650 - Maintenance Services - 665-551300Computer Maintenance - 562 - 665-551800Other Maint Agreement 3,500 873 - 41,148 Total Maintenance Services 3,500 873 562 41,148 Operating Equipment 665-571110Telephones - - 4,967 - 665-571300Computer/Peripherals - - - 20,002 665-571400Library Materials 65,000 58,939 47,288 65,000 Total Operating Equipment 65,000 58,939 52,255 85,002 Capital Outlay 665-581300Computer Equipment103,125 3,800 - 59,273 665-581400Library Materials - - 38,100 - Total Capital Outlay 141,225 3,800 - 59,273 TOTAL LIBRARY 534,622 801,017 787,007 823,126 DEPARTMENT: 762 ANIMAL SERVICES FUND: 101 GENERAL FUND VISION STATEMENT Promote Health, Safety and Welfare by providing quality service while dedicating ourselves to improving the coexistence of animals and humans. MISSION STATEMENT Our mission is to provide a Texas Department of State Health Services approved quarantine facility for control and eradication of rabies and other zoonotic diseases from the community?s animal population. Provide services, care, registration, animal control, and public safety for our community. Provide resources and assistance to capture and relocate wildlife. Serve as a disaster relief center for pets during natural disasters in our region. Provide an enriched adoption facility that is both educational and customer oriented while maintaining comfort and care for all pets during their stay. GOALS AND OBJECTIVES Control and prevent rabies and other zoonotic diseases. . Hire, train and retain competent and caring employees Increase animal placements of adoptable pets and provide care for homeless animals. Provide Community Outreach & Education Programs. . ANIMAL SERVICES DEPARTMENTAL DESCRIPTION Animal Services Officers respond to calls for service in an area of approximately 35 square miles, with a population of over 50,500 including Randolph AFB. They are responsible for the enforcement of State laws and City ordinances regarding care and treatment of animals. Animal Services Officers ensure public health and safety through disease and population control, while meeting the community's expectations for both. Provide daily care for animals housed at the animal facility, daily cleaning and disinfection of all animal cages, bedding, and feeding areas used by the animals. Hire qualified, caring employees and provide training to maintain certifications, ensure a competent workforce and retain employees. Promote humane treatment of animals by enforcing laws and educating the public. Promote responsible pet ownership through community outreach programs and animal placement programs. ORGANIZATIONAL CHART City Manager Assistant City Manager Parks, Recreation, & Community Services Animal Services ANIMAL SERVICES 2008-092009-10 2010-11 Manager 11 1 Officer 45 5 Shelter Operator 10 0 TOTAL POSITIONS 66 6 ANIMAL SERVICES PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Animals brought in by staff 1,0901,000 1,200 Animals brought in by public 765600 750 Calls for service per year 8681,348 1,400 Animals saved via adoption, redemption, transfer 1,268800 1,000 2008-09 2009-10 2010-11 Efficiency Actual EstimateBudget Expenses per each adopted animal $233$233 $233 Training cost per staff member $450$500 $1,000 2008-09 2009-10 2010-11 Effectiveness Actual EstimateBudget Animals spay/neutered 425375 400 Animals licensed 490900 1,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 17.73% from the FY 2009-10 estimates. Half of the increase is from personnel vacancies being filled. Training and Travel and Medical Services were decreased in budget adjustments but will be put back at previous levels. Radio maintenance will now be charged to each department. Operating equipment costs are increasing for maintenance on the building and kennels. There will also be a replacement purchase of a livestock trailer in FY 2010-11 of $4,000. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762-511110Regular151,975 195,990 188,379 199,444 762-511120Overtime 7,000 6,430 4,578 5,500 762-511180LTD 631 444 514 642 762-511210Longevity 2,648 1,740 2,199 2,943 762-511220Clothing Allowance 6,240 3,886 4,265 5,048 762-511230Certification Allowance 3,900 2,060 2,115 3,370 762-511310FICA - Employer 15,781 10,483 16,720 16,050 762-511350TMRS-Employer 32,156 22,104 28,891 32,060 762-511410Health-Employer 31,980 23,112 27,698 29,909 762-511500Workers Compensation 5,757 1,903 3,250 4,302 Total Personnel Services 224,137 302,083 278,609 299,268 Supplies 762-521000Operating Supplies 13,000 7,804 12,258 13,000 762-521100Office Supplies 1,400 592 1,282 1,200 762-521200Medical/Chemical Supplies 10,500 10,376 11,446 10,500 762-521300Motor Veh. Supplies - 300 13 300 Total Supplies 24,900 19,072 24,999 25,000 Utility Services 762-533200Electric Utility Service 2,200 1,674 1,158 2,000 762-533410Water Utility Service 2,500 2,575 3,840 2,500 762-533500Vehicle Fuel 5,200 3,238 4,247 4,500 Total Utility Services 9,900 7,487 9,245 9,000 Operations Support 762-534100Advertising - - - 100 762-534200Printing & Binding 800 767 764 800 Total Operations Support 800 767 764 900 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 762-535300Memberships 300 - 100 560 762-535500Training/Travel 5,000 1,474 2,756 6,200 762-535510Meeting Expenses 500 67 19 290 Total Staff Support 5,800 1,541 2,875 7,050 City Assistance 762-537100Medical Services 13,000 12,634 12,381 13,000 Total City Assistance 13,000 12,634 12,381 13,000 Professional Services 762-541300Other Consult/Prof Service - 198 - - 3,500 762-541310Contractual Srvc-Blue Bonnet 2,086 3,111 3,500 762-541700Microchip Service 1,000 4,850 - 5,000 762-541702Spay & Neuter 10,000 20,157 14,711 13,000 Total Professional Services 14,500 27,291 17,822 21,500 Maintenance Services 762-551100Building Maintenance 320 891 51 500 1,000 762-551400Minor & Other Equip Maintenance 1,337 1,105 2,000 762-551800Other Maintenance Agreements 2,380 - 598 1,600 762-551810Maintenance Agr Radios 2,400 - - - Total Maintenance Services 6,100 2,228 1,754 4,100 Operating Equipment 762-571000Furniture & Fixtures - 2,900 5,250 - 762-571200Vehicles & Access. Less $5,000 - - -1,000 - 762-571300Computer & Periphe. < $5,000 1,565 - - 762-571500Operating Equipment 8,000 7,232 5,676 7,500 762-571700Improvements - - 5,595 - Total Operating Equipment 9,000 11,697 16,521 7,500 Capital Outlay 762-581700Improvements - 12,276 - - 4,000 762-581800Equipment - - 5,856 Total Capital Outlay 18,132 - -4,000 TOTAL ANIMAL SERVICES 324,986 390,083 364,970 387,318 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 853 INFORMATION TECHNOLOGY (IT) FUND: 101 GENERAL FUND VISION STATEMENT To provide the optimum technology services to the City staff to enable efficient operations for the citizens of Schertz throughout the City?s growth lifecycle. MISSION STATEMENT To design, develop, install, and maintain a full-scope information technology infrastructure for all City operations with prudent stewardship of the taxpayer?s dollar. GOALS AND OBJECTIVES Design, implement, and maintain efficient IT infrastructure. Perform effective lifecycle management. Provide strategic counsel to leadership. DEPARTMENTAL DESCRIPTION Provide network, phone, and email communications infrastructure to City facilities. Provide public safety communications to City staff and public citizens. Provide audiovisual services to City facilities. Provide IT training to City staff as applicable. Provide research and planning to evolve IT infrastructure to integrate new useful technology. Promote efficient staff operational processes using prudent technological solutions. INFORMATION TECHNOLOGY ORGANIZATIONAL CHART Mayor & City Council City Manager Assistant City Manager Information Technology (IT) INFORMATION TECHNOLOGY 2008-092009-10 2010-11 Manager 1 11 Senior Systems Engineer 1 1 1 Customer Service Coordinator 1 1 1 Computer Technician I 0 0 1 TOTAL POSITIONS 3 3 4 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Work Orders per month17291 200 Man-hours per month spent on work orders 224.5254 260 Computers/Users/Devices managed 13711535 1586 -Computers 340385 400 -Servers (Includes real and virtual servers) 2442 42 -Cameras (security) 842 42 -Printers 2030 30 -Copiers 1518 18 -Network devices (switches, wireless application protocols, etc.) 1728 34 -Communications Equipment (phones, fax machines, aircards, etc.) 656685 700 -Active Users 291305 320 INFORMATION TECHNOLOGY 2008-09 2009-102010-11 EfficiencyActualEstimateBudget Network Downtime Rate (unplanned) 0%0%0% Maintenance requests resolved in 2 workdays 95%75%95% Response time for public safety vehicle IT issues 24 hours24 hours 24 hours Public safety communications uptime rate 100%99%99% Average hours per work order1.302.71.5 Supported Burden : staff (Industry Std 60:1) 360:1511:1317:1 2008-092009-102010-11 OutputActualEstimateBudget Number of days any city department operationally down due to planned IT maintenance issues annually 21.5 10 Number emails Processed monthly (approx) 35,00059,663 65,000 Number spam messages filtered monthly (approx)19,30028,597 35,000 2008-09 2009-102010-11 EffectivenessActualEstimateBudget Prevention of virus attack attempts 100%91%100% PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget increased by 8.81% over the FY 2009-100 estimates. Part of the budget covers annual support costs for the Alamo Regional Public Safety System C Computer Aided Dispatch (CAD) project that went online in July 2010. Phone upgrades will take place this year increasing usage costs, hardware costs, and maintenance costs. Finally, cost-cutting measures over the last two years have resulted in an aging fleet of desktop hardware. In order to maintain productivity levels and prevent work slowdowns due to failing hardware, IT needs to replace one third of the desktops. These are offset by a large decrease in computer fees & licensing. Less software purchases are needed in the upcoming year. Part of the personnel cost increase is due to added personnel which will be funded by the Water & Sewer Fund. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY Personnel Services 853-511110Regular138,235 190,683 50,270 161,542 853-511180LTD 605 140 322 503 853-511210Longevity 4,486 210 490 820 853-511240Vehicle Allowance - - 789 3,000 853-511310FICA - Employer 14,930 2,979 11,138 12,421 853-511350TMRS - Employer 30,812 7,131 20,047 25,121 853-511410Health - Employer 21,320 5,716 11,562 14,954 853-511500Workers Compensation 611 77 217 449 Total Personnel Services 182,800 263,447 66,523 218,810 Supplies 853-521100Office Supplies 500 218 156 450 853-521600Equip Maint Supplies 1,000 1,096 42 1,000 Total Supplies 1,500 1,314 198 1,450 City Support Services 853-532300Computer Consulting248,363 31,554 - 2,500 853-532350Software Maintenance 311,473 -130,447 261,268 853-532400Computer Fees & Licenses 12,129 209,040 4,837 118,679 Total City Support Services 457,403 323,602 166,838 382,447 Utility Services 853-533300Telephone/Lane Lines120,608 (18,108) 50,051 45,645 853-533310Telephone/Cell Phones110,825 54,000 54,100 21,892 853-533320Telephone/Air Cards 29,100 10,852 8,950 24,100 853-533330Telephone/Internet 13,380 4,102 13,837 12,812 853-533350Pager Service - 1,430 2,857 - 853-533500Vehicle Fuel 500 18 82 500 Total Utility Services 158,902 147,131 118,443 137,057 perationsupport OS 853-534200Printing & Binding651--- Total perationsupport - OS 651 - - C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 853-535100Uniforms 250 225 184 250 853-535300Memberships 150 225 100 150 853-535400Publications - - - 50 853-535500Training/Travel 10,000 6,853 7,086 9,900 Total Staff Support 10,400 7,303 7,370 10,350 Professional Services 853-541800IT Svcs-Web Design/Maint - 7,700 - 1,000 Total Professional Services - 7,700 - 1,000 Maintenance Services 853-551300Computer Maintenance 19,300 6,931 25,470 26,800 1,800 1,805 2,000 853-551800Other Maintenance Agreement 16,417 Total Maintenance Services 21,100 23,348 27,275 28,800 Operating Equipment 853-571000Furniture & Fixtures 2,799 26,859 -2,000 853-571300Computer & Peripherals219,632 56,679 125,500 87,980 853-571401Communication Equipment 8,336 16,800 431 8,122 853-571800Equipment - 5,460 - 11,179 Total Operating Equipment 83,969244,691 107,281 135,836 Capital Outlay 853-581800Equipment 45,809 52,368 8,699 10,556 Total Capital Outlay 45,809 52,368 8,699 10,556 TOTAL INFORMATION TECHNOLOGY 1,020,203595,592 948,825 897,751 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND VISION STATEMENT To be a proactive HR Department providing change management, planning, consultation and effective and efficient HR Support to the City Staff for dealing with short and long range organizational change. MISSION STATEMENT To provide proactive change management support services in Human Resources' eight functional areas of Recruiting, Training, Compensation & Benefits, Administration, Employee Relations, Safety & Health, Organizational Departure and Research to the City Staff. GOALS AND OBJECTIVES To Meet Staffing Needs To Respond to Training Needs To Coordinate Compensation & Benefits Changes & Information To respond timely to information requests and needs To provide timely policy change recommendations & Information To support injured workers and promote safety and health To coordinate required information for Departing Employees To conduct research for managing Staffing and Salary changes DEPARTMENTAL DESCRIPTION Provides services in eight functional areas of Recruiting, Training, Compensation & Benefit, Administration, Employee Relations, Safety & Health, Organizational Departure and Research to the City Staff. HUMAN RESOURCES ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources HUMAN RESOURCES 2008-092009-102010-11 Director111 Senior Generalist 111 Clerk111 Floating Clerk 110 TOTAL POSITIONS 443 PERFORMANCE INDICATORS 2008-092009-102010-11 Workload/Output:ActualEstimateBudget Job Announcements Posted 314040 Applications received for Open Positions 2,0972,2402,500 Positions Filled 615065 Full Time Positions Filled 392640 Part Time Positions Filled 222425 Number of Workers Comp Reports Completed 113100100 Terminations385245 Full Time Terminations 244435 Part Time Terminations 14810 Past Due Evaluations YTD 201338340 Evaluations coordinated 260278280 FMLA Offers 151215 Job Description Coordinations 161050 Position Assignments Tracked N/A328110 Average Staffing 289311320 2008-092009-102010-11 Efficiency:ActualEstimateBudget HoursHoursHours Job Announcements Processed (30 min each) 162020 Full Time Hires Time per Hire (8 hours) 312208320 Part Time Hires Time per Hire (4 hours) 8896100 Full Time Terminations Time per Term (4 hours) 96176140 Part Time Terminations Time per Term (2 hours) 281620 HUMAN RESOURCES Time to Track Evaluations (1 hour each) 201338340 Time to Track Past Due Evaluations (1 hour each) 260278280 Background checks (5 min 0809/3 hours 0910) per hire 57590 Applications HR Screened (10 min each) N/A187417 E-Verify I-9 Checks (15 minutes per hire) N/A12.515 Training Recorded (5 min each) N/A4444 Certifications Recorded (10 min each) N/A3434 Education Recorded (5 min each) N/A1717 Driving Records Tracked (30 min each) N/A153153 2008-092000-102010-11 Effectiveness:ActualEstimateBudget Turnover Rate 20.7%16.4%15.0% PROGRAM JUSTICICATION AND ANALYSIS The FY 20010-11 Budget will increase by 9.29% from FY 2009-10 year end estimations. Most increases are offset by decreases in other line items. The costs of employee assistance will increase per employee starting January 1, 2011. To stay current on Human Resources policies and procedures three conferences are added to Training and Travel. These are the Texas Municipal Human Resources Association Employment Law Conference, the Texas Municipal Retirement System Conference, and the Texas Municipal League Conference and two employees will be sent. The last increase is a service contract for an Occupational Nurse. The offsetting decreases come from the transfer of a Floating Clerk position out of the department to the Water & Sewer department and a decrease in operational equipment purchases. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866-511110Regular115,829 129,715 126,828 168,146 866-511120Overtime 255 45 203 475 866-511180LTD 405 322 323 540 866-511210Longevity 2,874 1,913 2,277 6,039 866-511310FICA - Employer 9,990 7,602 10,848 13,325 866-511350TMRS - Employer 20,617 16,545 19,027 26,951 866-511410Health - Employer 15,990 13,419 14,232 21,601 866-511500Workers Compensation 409 167 329 482 866-511600Unemployment Compensation 38,566 8,638 8,206 20,676 Total Personnel Services164,480 218,821 182,273 258,235 Supplies 866-521000Office Supplies 1,700 656 777 1,268 Total Supplies 1,700 656 777 1,268 Human Services 866-531100Pre-Employment Check 1,481 183 139 1,416 866-531200Medical Co-Pay 3,000 2,100 1,800 2,500 866-531300Employee Assistance 17,466 8,022 7,088 12,925 866-531400Tuition Reimbursement 20,000 11,467 15,323 18,839 866-531500Fit City Program - 471 685 - 866-531600Training Classes 4,175 - 4,932 5,850 Total Human Services 46,122 22,243 29,967 41,530 Operations Support 866-534100Advertising 10,000 9,743 6,502 12,691 866-534200Printing & Binding 2,545 3,006 2,341 2,277 Total Operations Support 12,545 12,749 8,843 14,968 Staff Support 866-535100Uniforms 240 212 362 - 866-535210Employee Recognition 3,964 1,189 1,790 3,187 866-535300Memberships 485 235 670 485 866-535400Publications 3,293 769 807 3,197 866-535500Training/Travel 4,000 2,332 178 - Total Staff Support 11,982 4,737 3,807 6,869 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND City Assistance 866-537100Medical Services 9,425 8,800 6,207 10,500 Total City Assistance 9,425 8,800 6,207 10,500 Professional Services 866-541300Other Consul/Prof Service 2,500 - - - Total Professional Services - - -2,500 Operating Equipment 866-571000Furniture & Fixtures - - - 1,156 866-571300Computer & Periphe. < $5,000 - 2,682 - 336 866-571500Operating Equipment - 7,263 70 - Total Operating Equipment - 9,945 70 1,492 TOTAL HUMAN RESOURCES 223,610 303,095 231,944 334,862 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND VISION STATEMENT To efficiently manage and safeguard assets of the City by processing all expenditures, revenues, liabilities and debt management through the use of technology and best practices to ensure the City is in good financial standing in order to provide quality municipal services to the citizens of Schertz and to maintain a good relationship with stakeholders including citizens, City Council, bond holders, internal departments, and vendors. MISSION STATEMENT To provide financial information for the City that is accurate and representative of the actual operations in order for City staff, City Manager, and City Council to make decisions that will be of the most benefit for the City and its citizens. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Establish a budget calendar and manage budget process. Facilitate the completion of the annual audit and the Comprehensive Annual Financial Report. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Implement Time Entry module for department payroll entry of timesheets Begin using crystal reports for management reports Implement Financial Systems Inventory Module and provide training. FINANCE DEPARTMENTAL DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees and prepare W2s. Maintain, safeguard and prepare monthly report for the City?s investment portfolio. Manage debt service and fixed assets. Complete the annual budget, annual audit and Comprehensive Annual Financial Report. ORGANIZATIONAL CHART City Manager Assistant City Manager Finance FINANCE 2008-092009-102010-11 Finance Director 111 Assistant Director 011 Finance Office Manager 100 Staff Accountant 111 Financial Analyst 111 Finance Clerk 222 TOTAL POSITIONS 666 FINANCE PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Comprehensive Annual Financial Report 11 1 Monthly Financial Report 1212 12 Accounts payable checks 22,68032,748 39,408 Payroll checks/direct deposit8,1418,180 8,200 2008-09 2009-102010-11 Effectiveness Actual EstimateBudget Certificate of Achievement for Excellence in Financial Reporting 11 1 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget has a 3.99% increase over the FY 2009-10 estimates. The increase is from higher personnel costs, membership fees, training, and equipment purchases. The membership fees, training costs, and the equipment purchases were all decreased in FY 2009-10 and were deferred to the next budget year. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868-511110Regular277,247 307,047 316,100 322,394 868-511120Overtime 500 - 15 500 868-511180LTD 968 766 803 1,018 868-511210Longevity 4,869 3,794 4,561 5,585 868-511230Certification Allowance 300 302 286 300 868-511310FICA - Employer 23,885 17,777 26,286 25,113 868-511350TMRS - Employer 49,291 39,305 46,277 50,050 868-511410Health - Employer 31,980 25,512 23,458 29,909 868-511500Workers Compensation 978 397 786 908 Total Personnel Services 365,100 419,818 418,572 435,777 Supplies 868-521000Operating Supplies 1,000 1,504 663 1,500 868-521100Office Supplies 2,600 2,180 1,167 2,500 Total Supplies 3,600 3,684 1,830 4,000 Operations Support 868-534100Advertising 200 - 320 200 868-534200Printing & Binding 850 242 374 850 Total Operations Support 1,050 242 694 1,050 Staff Support 868-535100Uniforms 360 308 - 300 868-535300Memberships 2,555 3,487 2,179 1,555 868-535400Publications 1,555 70 1,707 1,555 868-535500Training/Travel 8,000 10,848 4,629 10,000 868-535600Professional Certification 900 - 655 900 Total Staff Support 13,370 14,713 9,170 14,310 Operating Equipment 868-571000Furniture & Fixtures - 8,307 248 - 868-571300Computer & Peripherals 1,000 1,623 - 1,000 Total Operating Equipment 1,000 9,930 248 1,000 TOTAL FINANCE 393,669 438,838 430,514 456,137 DEPARTMENT: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND VISION STATEMENT To establish ethical guidelines and accountability for the expenditure of taxpayer funds in the procurement of goods and services for City Departments from the best qualified vendor. To manage the City?s Capital and Fixed asset inventory program with a high level of accuracy. To provide a quality Risk Management and Safety program for the City and its employees. MISSION STATEMENT The Purchasing and Asset Management Department is committed to providing prompt and professional attention to each department?s needs, while developing and managing systems, policies and procedures that ensure the best value for the City. We provide support, information, and analysis that assist in reducing the cost of materials and services to all departments and vendors. We provide goods and services of high quality, at the best value, and in a timely delivery to City staff members while complying with all city ordinances, state laws, and federal regulations. The department is committed to managing and reducing risk for the City through aggressive monitoring of facilities, and safety, as well as scheduling staff training programs.The department insures the prompt processing of insurance claims and performs the Contract Management function for the City. We provide accurate capital and fixed asset inventories of all City assets. GOALS AND OBJECTIVES All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. PURCHASING & ASSET MANAGEMENT Maintain a professional relationship with all City departments and vendors insuring open communication. Randomly audit purchase orders in the Incode system. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. Manage procedures for Capital and Fixed asset inventory and accountability, and conduct physical surveys of City Property. Manage insurance claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents, and mitigate risk. DEPARTMENTAL DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, and manages fleet vehicle registration and titles, and conducts random purchase order audits The department is responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims and insurance litigation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. Establish and update all associated City policies, manuals, and documentation as they pertain to this department. PURCHASING & ASSET MANAGEMENT ORGANIZATIONAL CHART City Manager Assistant City Manager Purchasing & Asset Management PURCHASING & ASSET MGMT. 2008-092009-102010-11 Director 111 Purchasing Manager 11*1* Senior Purchasing Specialist 011 Purchasing Clerk 100 Administrative Assistant 111 Risk & Safety Assistant 100 Risk & Safety Specialist 011 TOTAL POSITIONS 555 *Purchasing Manager Unfunded PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Purchase Orders (Purchasing) 122100 75 Purchase Orders (Other Depts.) 3140 40 Bids 131010 Contracts (Initiated) 1210 10 Meeting with Vendors 5770 70 Meetings (Internal) 10430 50 Auction Revenue (Property) $8,223$10,000 $5,000 Auction Revenue (Vehicles) $10,393$8,000 $7,000 PURCHASING & ASSET MANAGEMENT PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget is an increase of 3.78% over the FY 2009-10 estimates. Copy paper and envelopes will be expensed by department now instead of by fund. Staff support and personnel costs will increase for FY 2010-11. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MANAGEMENT Personnel Services 872-511110Regular134,643 168,412 61,866 169,078 872-511180LTD 532 170 335 548 872-511210Longevity 3,197 1,089 1,341 4,109 872-511310FICA - Employer 13,128 4,068 10,868 13,100 872-511350TMRS - Employer 27,093 8,784 19,239 26,660 872-511410Health - Employer 21,320 8,698 15,103 20,924 872-511500Workers Compensation 538 56 174 578 Total Personnel Services 181,703 234,220 84,731 234,997 Supplies 872-521000Operating Supplies 150 493 884 1,000 872-521100Office Supplies 2,150 24,095 13,042 1,500 Total Supplies 2,300 24,588 13,926 2,500 Utility Services 872-533500Vehicle Fuel 1,200 631 404 1,000 Total Utility Services 1,200 631 404 1,000 Operations Support 872-534200Printing & Binding 150 118 - 300 Total Operations Support 150 118 - 300 Staff Support 872-535100Uniforms 200 508 279 200 872-535300Memberships 1,500 644 340 1,500 872-535400Publications 200 273 3 200 872-535500Training/Travel 5,000 3,321 5,650 9,000 872-535510Meeting Expenses - 325 172 500 Total Staff Support 6,900 5,071 6,444 11,400 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Professional Services 872-541300Professional Services - 423 - - Total Rental-ROW - 423 - - Operating Equipment 872-571000Furniture and Fixtures 150 568 951 - Total Operating Equipment 150 568 951 - TOTAL PURCHASING & ASSET MANAGEME N116,130 244,920 203,428 250,197 DEPARTMENT: 877 FLEET MAINTENANCE FUND: 101 GENERAL FUND VISION STATEMENT The Primary function of the Fleet Service Division is to perform preventive maintenance and repair on all city owned vehicles and equipment. MISSION STATEMENT Maintain and repair of all city owned vehicles and equipment to reduce their down time and increase their potential lifespan. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their potential lifespan. DEPARTMENTAL DESCRIPTION Maintain City Fleet Vehicles: transmission service and motor oil changes, state inspections, and tire repair and replacement. Troubleshoot, diagnose, and repair mechanical and electrical failures. ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Fleet Services FLEET MAINTENANCE FLEET SERVICES 2008-092009-102010-11 Fleet Services Foreman 011 Fleet Mechanic 122 Mechanic/Foreman 100 Mechanic Helper 100 TOTAL POSITIONS 333 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual Estimate Budget Work Orders Completed: Police Department Vehicles/ Equipment 357310 316 EMS Vehicles and Equipment 175172 174 Streets Vehicles and Equipment 183162 165 Administration 22 2 Animal Control 17 10 10 Facilities Maintenance 2618 18 Fire Vehicles and Equipment 10486 87 Fleet Service 78 8 Inspection 108 8 Marshal Service 2420 20 Parks Vehicles and Equipment 7576 76 Water & Sewer Vehicles and Equipment 190164 167 Drainage Vehicles and Equipment 7276 77 Economic Development 32 2 Purchasing 41 1 Motor Pool 68 8 Total Work Orders Issued 1,2501,123 1,139 Number of after hour calls 2046 46 2008-09 2009-10 2010-11 Efficiency Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 97%97% 97% 2008-09 2009-10 2010-11 Effectiveness Actual Estimate Budget Average Field Service Calls, Vehicle and Equipment Failures 3555 60 Average response time for emergency repair, minutes 40 40 40 FLEET MAINTENANCE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will increase 12.43% from FY 2009-10 estimates. Much of the increase is returning the expenses to their yearly starting values. Purchases of light upgrades, radiant heaters, and an air compressor make up the additional expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877-511110Regular 98,606 91,147 96,850 96,702 877-511120Overtime 2,000 1,701 2,965 2,000 877-511180LTD 316 260 258 309 877-511210Longevity 4,666 3,328 3,724 4,188 877-511310FICA - Employer 7,900 6,332 8,741 7,718 877-511350TMRS - Employer 16,099 13,554 15,235 15,409 877-511410Health - Employer 15,990 14,166 13,848 14,954 877-511500Workers Compensation 2,956 1,389 2,478 2,528 Total Personnel Services131,877 148,533 144,099 143,808 Supplies 877-521000Operating Supplies 2,500 3,025 2,233 2,500 877-521100Office Supplies 900 822 595 850 877-521200Medical/Chemical Supplies 1,500 342 1,247 1,500 877-521300Motor Veh. Supplies 95,000 67,071 97,036 93,500 877-521600Equip Maint Supplies 1,100 148 798 1,100 Total Supplies 101,909 99,450 101,000 71,408 City Support Services 877-532400Computer Fees & Licenses 1,500 - - 1,500 Total City Support Services 1,500 - - 1,500 Utility Services 877-533300Telephone 1,000 - - 1,000 877-533500Vehicle Fuel 6,000 7,465 3,783 5,500 Total Utility Services 7,000 7,465 3,783 6,500 Operations Support 877-534200Printing & Binding 400 340 340 400 Total Operations Support 400 340 340 400 C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND Staff Support 877-535100Uniforms 1,500 1,554 1,298 1,500 877-535200Annual Awards 100 - - 100 877-535500Training/Travel 700 314 17 1,400 877-535510Meeting Expenses 135 - 81 135 Total Staff Support 2,435 1,868 1,396 3,135 Professional Services 877-541300Other Professional Services - - 22,582 - Total Professional Services - - 22,582 - Maintenance Services 877-551000Outside Fleet Repair 40,000 - - 40,000 877-551100Building Maintenance 750 332 7 750 5,000 877-551400Minor & Other Equip Maintenance 5,130 852 5,000 877-551800Other Maint Agreement - 29,383 489 - Total Maintenance Services 45,750 34,845 1,348 45,750 Rental-ROW 877-561100Rental Equipment 200 - - 200 Total Rental-ROW 200 - - 200 Operating Equipment 877-571500Operating Equipment 6,000 824 1,500 - Total Operating Equipment 824 1,500 -6,000 TOTAL FLEET SERVICE 248,627 312,818 276,957 300,743 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and otherwise administered at the Hospital?s Seguin facility. The City agrees to pay the hospital an agreed upon amount on final execution of this Agreement. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital?s drug program. The City expanded the hot meals program to senior citizens through an agreement with the Comal County Senior Citizens? Foundation. The partnership allows for seniors to get several hot meals a week at the former Library site. The City of Schertz also provides assistance to the Guadalupe Children?s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children?s Advocacy Center?s primary emphasis is placed on the well-being of the child to prevent further trauma. PROGRAM JUSTIFICATION AND ANALYSIS The FY 2009-10 budget will increase by 420% as compared to FY 2010-11 estimates by moving the costs from Senior Center department to City Assistance. Costs for the Senior Center will also increase due to lease payments to the Comal County Senior Citizens? Foundation. C I T Y OF S C H E R T Z OPERATING BUDGET 2010-11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 101 GENERAL FUND MISCELLANEOUS EXPENDITURES CITY ASSISTANCE City Assistance 901-537300Patient Assistance 5,000 5,000 5,000 5,000 5,000 901-537500Children's Advocacy Assistance 5,000 - 5,000 901-537700Senior Citizen Hot Meals 42,000 7,500 7,500 - Total City Assistance 52,000 17,500 12,500 10,000 TOTAL CITY ASSISTANCE 52,000 17,500 12,500 10,000 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to pay for all events sponsored by the City of Schertz. Events such as: Trunk or Treat, Blue Santa, and Sweetheart Event. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2010-11 will decrease 29.36% from FY 2009-10 estimates. The change is due to a lower fund transfer from the General Fund since the Parks and Recreation Foundation will now sponsor the Jubilee and Schertz Fest. Expenses FY 2010-11 budget will increase by 27.61% from FY 2009-10 estimates. Expenses are returned to their yearly expected amounts. Walk for Life?s expenses were raised higher and the Sweethearts event will be lowered to better match the actual amounts spent. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS FINANCIAL SUMMARY Revenue Summar y Fund Transfers 26,500 1,000 149,344 85,614 Miscellaneous36,905 53,400 50,705 27,200 TOTAL REVENUES 63,405 176,544 139,014 5 1,705 Expenditure Summary GENERAL GOVERNMENT TRANSFER OUT HIST. COMMITTEE- 5,150 - - TOTAL GENERAL GOVERNMENT - - 5,150 - CULTURAL OTHER EVENTS - 4,750 - 4,750 FESTIVAL OF ANGELS 305 - 23,994 24,250 EMPLOYEE CHRISTMAS PARTY 5,354 2,376 5,000 5,000 4th OF JULY JUBILEE 922 4,142 6,500 - NATIONAL NIGHT OUT - - 100 100 WILENCHIK WALK FOR LIFE 4,032 29,480 21,500 30,500 BLUE SANTA 6,272 - 6,000 6,000 50th ANNIVERSARY 66,937 16,491 31,000 - TML EVENTS 2,885 - - 2,700 SWEETHEART EVENT 8,566 24,732 69,500 32,000 HAL BALDWIN SCHOLARSHIP - 1,000 1,000 1,000 POOL CONCESSION 6,852 - - - TOTAL CULTURAL 102,125 78,221 169,344 106,300 TOTAL EXPENDITURE S102,125 169,344 111,450 7 8,221 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS REVENUES Fund Transfers 000-481000Transfer from Reserves - - - 1 5,000 000-481314Transfer from Hotel/Motel 61,264 7 ,000 - 8 5,244 000-485000Interfund Transfer In - 1 9,500 - - 000-486101Transfer In-General Fund 24,350 - 1,000 49,100 Total Fund Transfers 85,614 2 6,500 1 ,000 1 49,344 Miscellaneous 000-491200Investment Income 100 3 ,887 8 13 7 00 000-492200Wilenchik Walk For Life 28,000 4 ,066 2 9,346 2 0,000 000-493000Donations-July 4th 200 2 45 1 05 - 000-493018TML Dinner 2,100 2 ,891 - - 000-493100Employee Picnic - 2 85 4 00 - 000-49310550th Anniversary - 3 ,544 1 ,916 - 000-493150Schertz Fest 4 ,835 1 5,144 - 16,000 000-493250Pool Concession - 7 ,607 - - 000-453400Donations-Christmas Activities - - - - 000-493450Proceeds-Holiday Lock-up 6,000 6 ,272 - 6 ,500 000-493460Schertz Sweetheart - 3 ,273 ( 159) - 000-493500Community Svc Award Dinner - - - - 000-493621Hal Baldwin Scholarship 1,000 - 3,140 - Total Miscellaneous 53,400 3 6,905 5 0,705 2 7,200 TOTAL REVENUES 139,014 6 3,405 5 1,705 1 76,544 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 106 - SPECIAL EVENTS EXPENDITURES General Government 101-548615Transfer Out Hist. Committee 5,150 - - - Total General Governmen t 5,150 - - - Miscellaneous 600-534100Other Events 4,750 - - 4,750 601-532800Festival of Angels 24,250 305 - 23,994 602-532800Employee Appreciation 5,000 5,354 2,376 5,000 604-5328004th of July Jubilee - 922 4,142 6,500 607-532800National Night Out 100 - - 100 608-532800Relay for Life 30,500 4,032 29,480 21,500 615-532800Blue Santa 6,000 6,272 - 6,000 617-532800Schertz Fest - 66,937 16,491 31,000 618-532800TML Dinner 2,700 2,885 - - 619-532800Sweetheart Event 32,000 8,566 24,732 69,500 621-532850Hal Baldwin Scholarship 1,000 - 1,000 1,000 625-532850Pool Concession - 6,852 - - Total Miscellaneous 106,300 102,125 78,221 169,344 TOTAL EXPENDITURES 111,450 102,125 78,221 169,344 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor?s Office into this fund. PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2010-11 are expected to increase by 4.69% from FY 2009-10 estimates. A larger transfer in from reserves is needed to maintain the current I&S rate. Expenses FY 2010-11 expenses will increase 3.46% over FY 2009-10 estimates. The increase is due to the higher debt service payments. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING FINANCIAL SUMMARY Revenue Summary Taxes 2,870,077 3,274,650 3,358,407 3,368,794 Fund Transfers - 465,000- 243,000 Miscellaneous 3,397,104532,549 24,700 3,000 TOTAL REVENUES 6,671,7543,402,626 3,848,107 3,614,794 Expenditure Summary Professional Service 3,150 2,150 3,200 3,200 Debt Service 3,527,071 3,769,522 3,564,042 3,611,124 Other Financing Sources- 2,885,000 - - TOTAL EXPENDITURES 6,656,6723,530,221 3,567,242 3,614,324 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING REVENUES Taxes 000-411900Property Tax Revenue 2,870,077 3,274,650 3,358,407 3,368,794 Total Taxes 3,274,6502,870,077 3,358,407 3,368,794 Fund Transfers 000-486000Transfer From Fund Balance -- 465,000 243,000 Total Fund Transfers- 243,000 -465,000 Miscellaneous 000-491000Interest Earned 2,716 2,700 1,500 990 000-492000Investment Income 39,085 22,000 1,500 10,347 000-495015Contribution from SED 490,748 - - 485,767 000-498000Proceeds from Refunding Debt 2,900,000- - - Total Miscellaneous 3,397,104532,549 24,700 3,000 TOTAL REVENUES 6,671,7543,402,626 3,848,107 3,614,794 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 505 TAX INTEREST & SINKING GENERAL GOVERNMENT EXPENDITURES Professional Services 101-541500Paying Agent 2,150 3,200 3,200 3,150 Total Professional Services 3,200 3,150 2,150 3,200 Debt Service 101-555550Capital Leases-Principal108,776107,078 - - 101-555550.Capital Leases-Interest - 3,058 4,756 - 101-555600Bond-GO SR92-Principal - 70,000 - - 101-555600.Bond-GO SR92-Interest - 4,480 - - 101-555604Bond-GO SR98-Principal230,000240,000 - - 101-555604.Bond-GO SR98-Interest148,914139,545 - - 101-555612Bond-CO SR2001-Principal180,000 210,000 190,000 200,000 101-555612.Bond-CO SR2001-Interest166,470 141,318 158,075 149,980 101-555622Bond-CO SR2003-Principal165,000 190,000 170,000 180,000 101-555622.Bond-CO SR2003- Interest 60,820 78,089 73,270 67,480 101-555624Bond-Comm Proj SR04-Principal310,000 325,000 335,000 325,000 101-555624.Bond-Comm Proj SR04-Interest305,936 265,009 293,036 279,227 101-555626Bond-CO SR2006-Principal570,000100,000 - 100,000 101-555626.Bond-CO SR2006-Interest670,381 650,982 656,981 652,982 101-555628Bond-CO 2007-Principal 99,567 86,267 89,850 92,934 101-555628.Bond-CO 2007-Interest 26,617 37,396 33,554 30,344 101-555629Bond-GO 2007-Principal190,000 275,000 285,000 250,000 101-555629.Bond-GO 2007-Interest202,304 209,097 230,506 219,780 101-555630Bond-GO SR2008-Principal 355,000 -295,000 235,000 101-555630.Bond-GO SR2008-Interest 379,651 -358,484 391,834 101-555631Bond-GO SR2009-Principal- 140,000 80,000 - 101-555631.Bond-GO SR2009-Interest 283,063 - -309,481 9,387 - - 101-555800Bond Premium - Total Debt Service 3,527,071 3,611,124 3,769,522 3,564,042 Other Financing Sources 101-556300Payment to Refund Debt 2,885,000 - - - Total Other Financing Sources - - -2,885,000 TOTAL INTEREST & SINKING 3,530,221 3,614,324 6,656,672 3,567,242 THIS PAGE INTENTIONALLY LEFT BLANK THIS PAGE INTENTIONALLY LEFT BLANK FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City?s water, sewer, and solid waste functions. The Public Works Department is responsible for the planning, operation, and maintenance of the ?retail? water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office.The City?s ?wholesaler? for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2010-11 will decrease by 13.20% from FY 2009-10 estimates. The largest decrease comes from a lower fund transfer since there are no approved projects that are funded out of fund balance for FY 2010-11. Water sales and sewer fees also decrease. Expenses The total Water & Sewer Fund budget for FY 2010-11 will decrease by 13.25% from FY 2009-10 estimates. Many projects have been completed and no new ones are planned to start. There will be a new transfer from Water & Sewer to the Recycling Fund cover the costs of the Fall and Spring Clean Up. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Revenue Summary Franchises 134,747- 90,000 138,000 Fees12,205,61912,915,54014,708,750 13,679,750 Fund Transfers 18,608 280,998 79,000 480,616 Miscellaneous5,341,6882,130,239174,953 55,445 TOTAL REVENUES 15,461,52417,565,915 15,052,703 14,353,811 Expenditure Summary GENERAL GOVERNMENT NON DEPARTMENTAL - - 31,000- BUSINESS OFFICE456,036458,751646,516654,940 TOTAL GENERAL GOVERNMEN T 458,751456,036 646,516 685,940 PUBLIC WORKS W & S ADMINISTRATION11,331,09312,510,02214,000,99713,257,858 TOTAL PUBLIC WORKS 12,510,02211,331,093 14,000,997 13,257,858 MISC & PROJECTS VIATION HEIGHTS--400,000 400,000 A TOTAL MISC & PROJECTS -- 400,000 400,000 TOTAL EXPENDITURES 12,968,77311,787,129 15,047,513 14,343,798 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Franchises 000-421490Tower Leasing 138,000 - 134,747 90,000 Total Franchises 134,747- 90,000 138,000 Fees 000-455200Garbage Collection Fee2,989,7503,039,1943,800,000 3,300,000 000-455500Water & Sewer Transfer Fee 70 - - - 000-455600Fire Line Fees 14,359 18,135 17,500 18,500 000-455700Recycle Fee Revenue 147,682 142,052 149,000 155,000 000-455800W&S Line Constructn Reimb 34,793 30,815 50,000 50,000 000-457100Sale of Water6,091,8026,886,4437,100,000 7,200,000 000-457110Edwards Water Lease 126,496 141,643 127,250 127,250 000-457120Transfer Charge-Selma 8,435 10,534 40,000 5,000 000-457130Transfer Charge-UC 4,364 10,00073 1,000 000-457200Sale of Meters 85,735 72,027 86,000 86,000 000-457400Sewer Charges2,452,9322,489,1913,152,000 2,560,000 000-457500Water Penalties 187,200 178,748 175,000 175,000 000-458300Sale of Property/Auction 60,000 (94,978) - - 000-459200NSF Check Fee-Water&Swr 2,001 1,663 2,000 2,000 Total Fees 12,915,54012,205,619 14,708,750 13,679,750 Fund Transfers 000-481000Transfer From Reserves - - 400,000- 000-486101Transfer In-General Fund 209,198- - - 000-486204Interfnd Chrg-Drainage Billing18,608 71,800 79,000 80,616 - 000-486411Transfer in-Capital Recovery - - - Total Fund Transfers 280,99818,608 79,000 480,616 Miscellaneous 000-490000Misc Charges 15,062 27,229 1,000 15,000 000-491000Interest Earned 8,929 1,877 2,000 500 000-491200Investment Income 110,875 51,194 50,000 5,000 000-495013Capital Contribution Reserve Acct5,190,0392,032,528 - - 000-496000Water Construction Reserve 2,660- - - 000-497000Miscellaneous Income W&S 16,783 11,161 20,000 20,000 000-498100Reimbursement EMS Loan - - 9,945- 000-498110SSLGC Reimbursement - 101,953- - 000-498200W&S Project Reimbursement 5,000 - 3,590 - Total Miscellaneous 2,130,2395,341,688 174,953 55,445 TOTAL REVENUES 15,461,52417,565,915 15,052,703 14,353,811 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER GENERAL GOVERNMENT NON DEPARTMENTAL Fund Charges/Transfers 101-548318Transfer Out Recycling Fund-- 31,000- Total Fund Charges/Transfers -- - 31,000 TOTAL NON DEPARTMENTAL -- - 31,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER MISCELLANEOUS & PROJECTS AVIATION HEIGHTS WATER IMPROVEMENT City Support Services 940-532900Contingencies 19,000 - - 19,000 Total City Support Services 19,000 - - 1 9,000 Operations Support 940-534100dvertising 500 A - - 500 Total Operations Support 500 - - 5 00 Professional Services 940-541100Engineering 44,000 - - 4 4,000 940-541300Other Consul/Prof Service 1,000 - - 1,000 Total Professional Services 45,000 - - 4 5,000 Maintenance Services 940-551900Construction 335,500 - - 335,500 Total Maintenance Services 335,500 - - 3 35,500 TOTAL AVIATION HEIGHTS IMPROVEMENT 400,000 - - 4 00,000 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 176 WATER AND SEWER BUSINESS OFFICE FUND: 202 WATER AND SEWER VISION STATEMENT The Business Office is working to serve the customer and the community with outstanding service. MISSION STATEMENT Our mission is to provide friendly and efficient services for all customers of the City and to resolve any utility billing issues in a timely and efficient manner. GOALS AND OBJECTIVES Continue to provide friendly and efficient services for all. We are including e-mail statements and on-line billing as a way for our customers to pay their bills. We are also including the capability to pay utility bills at the local HEB thru Western Union Convenience Pay. DEPARTMENTAL DESCRIPTION Prepare all utility bills for mailing. Collect utility payments and post to customer account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely manner. Read meter for billing. Take care of meter box maintenance. BUSINESS OFFICE ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Water & Sewer Billing Office BUSINESS OFFICE2008-092009-10 2010-11 Business Office Manager 11 1 Business Office Assistant Manager 11 1 Business Office Supervisor 00 0 Solid Waste Coordinator/Debt Collections Clerk 11 1 Senior Utility Billing Clerk/Cash Collections Clerk 11 1 Utility Billing Clerk 33 3* Meter Tech I 22 2 Meter Tech II 11 1 Receptionist00 0 Collections Clerk 00 0 Administrative Floating Clerk 00 1 TOTAL POSITIONS 101010 *1 Billing Clerk is unfunded for 2010-11 PERFORMANCE INDICATORS 2008-09 2009-102010-11 Workload/OutputActualEstimateBudget Water meter/accounts 11,25411,70412,154 Sewer accounts 9,48710,23710,687 Garbage accounts 9,64010,41510,865 2008-092009-102010-11 EfficiencyActualEstimateBudget Meters per meter tech 3,7333,9024,352 Accounts per clerks 2,6752,9263,039 BUSINESS OFFICE PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 Budget will increase by 0.38% from the FY 2009-10 Estimates. Lower bank charges will help offset increases in personnel with addition of the Floating Clerk position, postage costs, and the purchase of two replacement laptop computers. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER GENERAL GOVERNMENT BUSINESS OFFICE Personnel Services 176-511110Regular 233,400 237,491 313,198 309,558 176-511120Overtime 66 674 5,000 5,000 176-511180LTD 651 593 1,011 989 176-511210Longevity 12,936 13,911 12,791 9,555 176-511230Certification Allowance - 900- - 176-511310FICA - Employer 15,255 20,441 24,938 24,412 176-511350TMRS-Employer 34,845 36,688 50,439 50,380 176-511410Health-Employer 35,031 32,549 49,848 54,281 176-511500Workers Compensation2,0564,6703,441 4,465 Total Personnel Services 347,017334,240 461,566 458,640 Supplies 176-521000Operating Supplies 1,196 3,531 3,000 3,000 176-521100Office Supplies 1,530 975 3,000 3,450 176-521200Medical/Chem Supplies75-400 200 Total Supplies 4,5062,801 6,400 6,650 Operations Support 176-534000Postage 50,683 39,313 58,000 61,000 176-534200Printing & Binding 39,937 41,646 45,000 45,000 176-534300Copy Services-1,4184,000 8,000 Total Operations Suppor 82,37790,620 107,000 114,000 t Staff Support 176-535100Uniforms 320 676 2,000 4,000 176-535500Training/Travel 1,550 3,241 3,500- -eengxpense-- 176535510MtiE250350 Total Staff Support 3,9171,870 2,250 7,850 roessonaervces PfilSi 176-541600Misc bank chargess 8,391- 7,550 1,000 -rearees--,, 176541800CditCdF70008000 oaroessonaervces-, ,, TtlPfilSi8391145509000 Fund Charges/Transfers 176-548700Bad Debt Expense--40,000 40,000 Total Fund Charges/Transfers -- 40,000 40,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Maintenance Services 176-551800Other Maintenance Services-9,95913,800 12,000 Total Maintenance Services 9,959- 13,800 12,000 Operating Equipment 176-571000Furniture & Fixtures 21,006 17 - - 176-571300Computer Equipment - - 6,300- 176-571400Communication Equipment5,499 2,420 - 500 176-571500Equipment Under $5,000-147950 - Total Operating Equipmen 2,58426,505 950 6,800 t TOTAL BUSINESS OFFICE 458,751456,036 646,516 654,940 THIS PAGE INTENTIONALLY LEFT BLANK DEPARTMENT: 575 PUBLIC WORKS ADMINISTRATION FUND: 202 WATER AND SEWER VISION STATEMENT The Public Works Department takes pride in providing superior customer service and excellent water and wastewater services. MISSION STATEMENT WATER DISTRIBUTION SYSTEM OPERATIONS AND MAINTENANCE To provide operations and maintenance services to the water distribution system in order to continuously deliver a safe and adequate supply of drinking water from the treatment plants to the customers. WASTEWATER COLLECTION SYSTEM OPERATIONS AND MAINTENANCE To provide operation and maintenance services to the wastewater collection system in order to prevent wastewater overflows and safely deliver wastewater from the customers to the treatment plants GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations. Maintain a sound water and sewer system. Ensure an adequate future water supply. PUBLIC WORKS WATER AND SEWER DEPARTMENTAL DESCRIPTION Provide water and wastewater services to all citizens. Conduct maintenance, repair and expansion of water and wastewater services. Provide Excellent Customer Service. Assist other City departments as needed. Provide administrative support to water and wastewater departments. Provide a weekly chipping service. Inspect new infrastructure. Plat and subdivision plan review. Review water/wastewater construction plans. Manage department improvement projects. Oversee drought, conservation plan, and rules. Maintain bookkeeping & records management. Provide letters of availability ? Certificate of Convenience and Necessity. Meet with developers/utility providers. Conduct Department training, education, and planning. ORGANIZATION CHART City Manager Assistant City Manager Public Works Administration PUBLIC WORKS 2008-092009-10 2010-11 Director 11 1 Assistant Director 11 0 Superintendent 00 1 Coordinator 01 1 Senior Administrative Assistant 10 0 Senior Clerk 10 0 Inspector 11 1 Records and Purchasing 10 0 Clerk/Dispatcher 11 1 Schertz-Seguin Local Government Corp Gen Mgr 11 1 Water & Sewer Supervisor 11 1 Water & Sewer Foreman 11 1 Serviceman III 01 1 Serviceman II 44 4 Serviceman I 78 8 TOTAL POSITIONS 2121 21 PUBLIC WORKS WATER AND SEWER PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget Water Accounts 11,25411,704 12,154 Miles of Water Main 178188 190 Miles of Sewer Main74.077.8 78.5 2008-09 2009-102010-11 Efficiency Actual EstimateBudget Gallons Pumped (Edwards), acre feet 191100 100 Gallons Received (SSLGC), acre feet 4,4834,500 4,700 Gallons Distributed ACFT, acre feet 4,619 4,545 4,742 2008-09 2009-10 2010-11 Effectiveness Actual EstimateBudget New Meter Installed 441450 450 New Service Taps 1620 25 Water Service Calls 261300 300 Water Maintenance Calls 484700 700 Sewer Maintenance Calls 126128 128 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2010-11 budget will decrease by 5.46% from FY 2009-10 estimates. Large increases in this department are from filling vacant positions, raising contingency amounts, and a higher waste contractor expense. These increases are more than offset by lower water testing costs, sewer and garbage fees, sewer treatment costs, lower debt service expense, and capital outlay. The only capital purchases expected is two service trucks totally $58,000. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER PUBLIC WORKS ADMINISTRATION Personnel Services 575-511110Regular 810,376 818,298 7 22,629 8 30,502 575-511120Overtime 20,000 20,000 2 0,340 2 8,859 575-511180LTD 2,647 2,657 1 ,988 2 ,221 575-511210Longevity 31,748 27,295 2 3,123 2 1,491 575-511230Certification Allowance 14,251 14,102 5 ,438 2 0,433 575-511240Vehicle Allowance - - 5 1 22 575-511310FICA - Employer 65,513 65,767 4 8,015 7 2,284 575-511350TMRS - Employer 132,100 135,314 1 08,157 1 33,958 575-511410Health - Employer 104,681 112,607 9 7,797 1 04,601 575-511500Workers Compensation 19,463 11,078 20,691 17,944 Total Personnel Services 1,038,5701,199,260 1,215,503 1 ,235,162 Supplies 575-521000Operating Supplies 9,500 9,500 7 ,066 8 ,286 575-521100Office Supplies 5,000 5,650 4 ,084 3 ,944 575-521200Medical Supplies 5,000 5,000 6 54 2 ,004 575-521400Plumbing Supplies 85,000 85,000 9 2,860 9 3,345 575-521405Water Meters-New 88,000 88,000 6 2,523 5 6,033 550 575-521600Equip Maint Supplies 91 550 100 Total Supplies 193,050 193,700 1 67,287 1 63,703 City Support Services 575-532400Computer Fees & Licenses 3,000 3,000 7 ,842 2 1,574 575-532410Computer Consulting 7,000 - - 7,000 575-532500City Insurance-Commercial 20,000 20,000 1 4,190 1 9,578 10,000 10,000 575-532700Records Management Service 9 ,275 2 3,894 575-532800Employee Appreciation Events 5,000- - - 575-532900Contingencies 85,000 15,228 - 29,989 Total City Support Services 69,989 130,000 4 6,535 6 5,046 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Utility Services 575-533100Gas Utility 1,200 1,200 9 68 1 ,242 575-533200Electricity 230,000 230,000 2 26,649 1 88,529 575-533300Telephone/Lane Line 5,208 5,000 4 ,268 1 ,150 575-533310Telephone/Cell Phones 3,000 3,000 5 53 3 ,456 575-533350Pager Service - - 3 5 5 1 575-533400Water Purchase1,506,7822,500,000 2,500,000 2 ,049,092 575-533410Water Utility Service 1,700 1,700 8 ,714 5 ,070 40,000 575-533500Vehicle Fuel 33,998 40,000 56,219 Total Utility Services 1,804,1882,781,1082,780,900 2 ,282,588 Operations Support 575-534100Advertising 2,061 1,750 8 44 5 96 575-534200Printing & Binding 4,000 4,000 2 ,712 4 ,847 575-534300Copy Services 3,000 229 950 3,000 Total Operations Support 9,061 8,750 3 ,785 6 ,393 Staff Support 575-535100Uniforms 13,000 13,000 7 ,594 7 ,985 575-535200Annual Awards 600 600 2 98 1 09 575-535300Memberships 9,500 9,500 1 0,019 3 ,372 575-535400Publications 200 200 1 12 3 85 575-535500Training/Travel 7,600 7,600 5 ,664 7 ,163 575-535510Meeting Expenses 1,800 1,800 - 7 79 300 575-535600Prof. Certifications 12 300 - Total Staff Support 33,000 33,000 2 3,687 1 9,805 City Assistance 575-537100Medical Services 2,250 1,296 642 2,650 Total City Assistance 2,650 2,250 1 ,296 6 42 Professional Services 575-541200Legal Services 20,000 20,000 4 3,906 8 4,332 575-541300Other Consul/Prof Service 25,000 30,000 5 8,963 5 5,737 575-541305Cell Tower Management Fees 49,694 - - 49,700 575-541310Contractual Services 25,000 25,000 6 2,006 1 3,376 575-541400Auditor/Accounting Service 24,000 24,000 2 5,171 1 5,500 575-541500Paying Agent 1,400 1,400 1 ,400 1 ,400 575-541800Misc Expenses - - - 4 7,543 575-541800Credit Card Fees - 6,744 7,603 2,500 Total Professional Services 147,600 150,094 1 98,190 2 25,491 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Fund Charges 575-548050Contribution to SSLG1,589,9401,695,299 1,695,299 1 ,590,042 575-548101Transfer Out - General Fund - - - 15,000 575-548204Transfer Out - Drainage - - - 4 1,800 575-548402Transfer Out - City Wide Projects - - - 4 4,276 575-548600Inter Fund Charges-Admin 676,548 672,877 4 27,902 6 32,635 575-548700Bad Debt Expense - - 7 8,818 1 ,974 575-548800Depreciation Expense1,116,9271,335,982 - - mortization Expense - 575-548900A 12,189 12,189 - Total Fund Charges 3,225,7762,386,8472,368,176 3 ,658,898 Maintenance Services 575-551100Building Maintenance 4,250 4,250 4 ,929 1 ,772 575-551300Computer Maintenance 6,000 12,000 9 ,031 2 80 575-551400Minor & Other Equip Maint 2,500 2,500 1 ,446 2 ,002 21,300 25,000 575-551500Water & Sewer Maintenance 1 5,064 7 ,005 575-551510Payable to Wast Contractor2,816,1683,300,000 3,045,000 2 ,971,360 575-5515201,624,4232,062,000 1,727,000 Sewer Treatment-CCMA/MUD 1 ,568,038 17,000 12,000 575-551600Street Maintenance Materials 1 3,131 1 8,569 575-551720Low Flow Rebate Program 3,000 3,000 1 ,900 8 50 575-551740Rebate UB Customer 3,000 - - 3,000 575-551800Other Maintenance 4,500 1,482 - 1,000 Total Maintenance Services 4,487,5745,420,050 4,838,250 4 ,569,876 Other Costs 575-554100State Water Fees-TCEQ 25,000 - - 23,700 Total Other Costs 25,000 - - 23,700 Debt Service 575-555900Debt Service 909,131 - - 943,050 575-555900.Interest Expense 526,034 296,358 278,693 498,262 Total Debt Service 1,441,312 1,435,165 2 96,358 2 78,693 Rental-ROW 575-561000Rental-Building & Land 3,570 3,570 2 ,065 2 ,133 575-561100Rental - Equipment 2,500 2,500 - 1 92 575-561300ROW & Easements - 580 - - Total Rental-ROW 6,070 6,070 2 ,645 2 ,325 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 202-WATER & SEWER Operating Equipment 575-571500Minor Equipment 3,000 3,000 2 ,223 1 ,400 575-571800Equipment Under $5,000 10,000 - - 8,300 Total Operating Equipment 11,300 13,000 2 ,223 1 ,400 Capitalized Equipment 575-581200Vehicles & Accessories 58,000 - - 29,000 575-581300Computer & Peripherals - - - 12,000 575-581800Equipment Over $5,000 - - - 55,000 575-588000Repair in place 220' - - 1 3,629 - 575-588500FM3009 Water Line Relocation - - - 180,000 575-589000viation Heights Water Line - A 19,350 - - Total Capitalized Equipment 58,000 3 2,979 - 276,000 TOTAL PUBLIC WORKS ADMINISTRATION 11,331,093 12,510,022 14,000,997 13,257,858 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 204 DRAINAGE FUND VISION STATEMENT To provide the infrastructure for managing storm water and drainage for the safety of the community. MISSION STATEMENT To operate, maintain, and improve the infrastructure for efficient and safe collection and discharge of storm water and drainage. GOALS AND OBJECTIVES Protect lives and property. Improve quality of storm water system. Reduce flood risk by maintaining channels (concrete and earthen). Adding capacity for future development. Compliance with local, state and federal regulations. DEPARTMENTAL DESCRIPTION The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right-of- ways, alleys, and compliance with regulations. Reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Drainage DRAINAGE2008-092009-102010-11 Superintendent111 Drainage Foreman 111 Drainage Worker II 222 Drainage Worker I 333 TOTAL POSITIONS 777 PERFORMANCE INDICATORS 2008-092009-10 2010-11 Workload/OutputActualEstimateBudget Acres of Alleys Mowed 6.256.256.25 Acres of Rights-Of-Way Mowed 41.9145.3945.39 Acres of Drainage Ditches Mowed 154.62157.75195.84 2008-092009-102010-11 EfficiencyActualEstimateBudget Approved Monthly Operating Expenditures$52,883$55,609 $55,989 Total Drainage Fee Collected $634,602$667,310 $671,870 2008-092009-10 2010-11 EffectivenessActualEstimateBudget Hours ROW Maintenance & Mowing 3,0422,8002,800 Hours Drainage Mowing 5561,5001,800 Hours Drainage Structure Maintenance2,2542,0002,000 PUBLIC WORKS DRAINAGE PROGRAM JUSTIFICATION AND ANALYSIS Revenue The FY 2010-11 revenue will increase by 1.77% from FY 2009-10 estimates. Revenues from drainage fees are expected to increase while other income sources will remain at current levels. Expenses The FY 2010-11 Budget will increase 1.59% from FY 2009-10 estimates. There will be a small increase in personnel costs while other costs remain constant. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND SUMMARY RECAP Revenue Summary Fees 387,519 638,134 663,500 675,300 Fund Transfers 41,800- - - Miscellaneous 4,7274,257 1,570 1,300 TOTAL REVENUES 684,661391,776 665,070 676,600 Expenditure Summary Personnel Services 244,915 284,325 345,320 361,183 Supplies 4,001 5,231 8,300 8,300 City Support Services 476 609 31,976 26,500 Utility Services 16,305 11,384 12,888 12,888 Operations Support 38 972 2,458 2,458 Staff Support 2,543 5,012 8,455 8,255 City Assistance 45 174 940 940 Professional Services 1,344 7,800 19,800 19,800 Fund Charges/Transfers 59,147 260,596 194,098 195,449 Maintenance Services 13,993 15,565 22,000 22,000 Other Costs - - - 100 Debt Service - 17,567- 18,138 Rental-ROW - - 500 500 Operating Equipment 6,244- - - TOTAL EXPENDITURES 342,807 597,912 664,302 676,511 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND REVENUES Fees 000-457500Drainage Penalties 3,630 3,532 3,500 3,500 634,602 660,000 671,800 000-457600Drainage Fees383,889 Total Fees 638,134387,519 663,500 675,300 Fund Transfers 000-486202Transfer In - Water-41,800 -- Total Fund Transfers 41,800- - - Miscellaneous 000-491000Interest Earned 924 671 600 100 000-491200Investment Income 3,272 1,052 870 600 3,004 100 600 000-497000Misc Income-Drainage61 Total Miscellaneous 4,7274,257 1,570 1,300 TOTAL REVENUES 684,661391,776 665,070 676,600 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND General Government Expenditures Personnel Services 579-511110Regular174,428 240,769 1 98,071 234,865 579-511120Overtime 1,500 407 1 44 1,500 579-511180LTD 785 483 4 89 763 579-511210Longevity 9,320 6,033 7 ,230 8,122 579-511230Certification Allowance 3,000 - - - 579-511310FICA - Employer11,329 19,361 1 6,631 18,837 579-511350TMRS - Employer25,178 39,956 2 9,944 38,099 579-511410Health - Employer23,619 37,536 2 4,909 34,894 6,907 8,240 8,956 579-511500Workers Compensation 3,438 Total Personnel Services 244,915 361,183 2 84,325 345,320 Supplies 579-521000Operating Supplies 4,500 993 3 ,224 4,500 579-521100Office Supplies 200 28 1 37 200 579-521200Medical/Chem Supplies 3,000 2,980 1 ,630 3,000 579-521300Motor Veh. Supplies 300 - - 300 240 300 300 579-521600Equipment Maint. Supplies - Total Supplies 8,300 4,001 5 ,231 8,300 City Support Services 579-532400Computer Fees & Licenses 3,500 - - 4,000 1,000 579-532500City Insurance Commercial 476 6 09 976 - 27,000 22,000 579-532900Contingencies - Total City Support Services 26,500 476 6 0931,976 Utility Services 579-533300Telephone/Land Lines 1,488 2,094 7 20 1,488 579-533310Telephone/Cell Phones 2,400 386 1 ,550 2,400 9,114 9,000 9,000 579-533500Vehicle Fuel 13,825 Total Utility Services 16,305 12,888 1 1,384 12,888 Operations Support 579-534100Advertising 1,000 - 7 66 1,000 579-534200Printing & Binding 1,000 - 1 30 1,000 76 458 458 579-534300Copy Services 38 Total Operations Support 2,458 38 9 72 2,458 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND Staff Support 579-535100Uniforms 5,505 1,927 2 ,851 5,505 579-535300Memberships - 211 1 70 200 579-535500Training/Travel 2,200 335 1 ,802 2,200 579-535510Meeting Expenses 225 - 1 53 225 36 325 325 579-535600Professional Certification 70 Total Staff Support 8,255 2,543 5 ,012 8,455 City Assistance 579-537100Medical Services 174 940 940 45 Total City Assistance 940 45 1 74 940 Professional Services 579-541200Legal Service 1,000 - - 1,000 579-541310Contractual Services 17,300 - 6 ,80017,300 1,000 1,500 1,500 579-541400Auditor/Accounting Service 1,344 Total Professional Services 19,800 1,344 7 ,80019,800 Fund Charges/Transfers 579-548000Transfer Out - - - 100,763 579-548500Inter-Fund Charge-Gen Fund16,929 50,033 4 1,382 50,298 579-548600Inter-Fund Charge - Water18,608 80,616 7 1,800 79,000 579-548650Interest Expense - 6,242 4 ,808 - 579-548700Bad Debt Expense 800 947 2 21 800 579-548800Depreciation Expense16,355 64,000 4 1,556 64,000 66 - - 579-548900Amortization Expense 66 Total Fund Charges/Transfers 260,59659,147 195,449 194,098 Maintenance Services 579-551300Computer Maintenance 2,000 - - 2,000 15,565 20,000 20,000 579-551610 Drainage Channel Maintenance 13,993 Total Maintenance Services 13,993 22,000 1 5,565 22,000 Other Costs 579-554100 - - 100 State Storm Water Fee - Total Other Costs 100 - - - Debt Service 579-555900Debt Service 14,300 - -13,200 - 4,367 3,838 579-555900.Interest Expense - Total Debt Service 18,138 - -17,567 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 204-DRAINAGE FUND Rental-ROW 579-561100Rental Equipment - 500 500 - Total Rental-ROW 500 - - 500 Operating Equipment 579-571300Computer & Peripherals 6,244 - - - Total Operating Equipment - - 6 ,244 - TOTAL DRAINAGE 342,807 676,511 5 97,912 664,302 FUND: 411 CAPITAL RECOVERY FUND VISION STATEMENT The City of Schertz Public Works Department takes pride in providing superior customer service, safe and efficient streets, community services, development of community, cleanliness and efficiency of storm water systems, and excellent water and sewer services. MISSION STATEMENT The purpose of the Capital Projects program is to implement infrastructure projects to keep up with state requirements and city growth as outlined in the Capital Improvement Plan. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Initiate a 5 year Capital Recovery Study. Continue to improve an efficient and reliable water and wastewater system that meets all of the state of Texas rules and regulations and future growth in the community. Create a better and more sound water and sewer system. DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater CAPITAL RECOVERY FUND programs. Impact funds (Capital Recovery) must be used within five years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Input Actual EstimateBudget Water Storage Million Gallons 5.75 15.5 15.5 Water Connections 11,254 11,704 12,154 2008-09 2009-102010-11 Effectiveness: Water Projects Actual Estimate Budget Gallons per connection 511 1,324 1,275 PROGRAM JUSTIFICATION AND ANALYSIS Revenues FY 2010-11 revenues decreased by 22.43% from FY 2009-10 estimates. Capital Recovery will not be getting a fund transfer as no projects need to be funded by another fund. Expenses The FY 2010-11 budget will decrease by 80.98% from FY 2009-10 estimates with the completion of projects and construction in progress. No debt service charges are budgeted either. Projects Completed in FY 2009-10 Southwest Quadrant Booster Pump Improvements ? E Live Oak Town Creek Wastewater Collection System Phase 2 Projects to be Completed in FY 2010-11 Town Creek Wastewater Collection System Phase 3 Schaefer Road 12? Water Line Upgrade C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY SUMMARY RECAP Revenue Summary Fees 1,118,696 769,441 1,190,640 1,190,640 Fund Transfers (186,947)- 2,978,862 - Miscellaneous224,142 72,544 385,500 585,500 TOTAL REVENUES 655,0381,342,838 4,555,002 1,776,140 Expenditure Summary Operations Support - 1,000- 1,000 Professional Services 2,687 3,898 102,000 37,000 Fund Transfers 46,931 82,927 - - Debt Service 245,813- 487,793 - Capital Outlay 26,884 - - - Misc & Projects -- 3,964,209 600,000 TOTAL EXPENDITURES 332,63876,502 4,555,002 638,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY REVENUES Fees 000-455900Capital Recovery-Water 904,200 785,881 432,728 904,200 272,800 000-455910Capital Recovery-Waste Water 322,965 336,713 272,800 - 13,640 13,640 000-455913Capital Recovery-N. Sewer Treatmt 9,850 Total Fees 769,4411,118,696 1,190,640 1,190,640 Fund Transfers 000-481000Transfer from Reserves - - -2,491,069 000-486100Transfer In (186,947) 487,793 - - Total Fund Transfers - - (186,947)2,978,862 Miscellaneous 000-491000Interest Earned 2,000 1,633 1,177 2,000 000-491200Investment Income 250,000 222,464 70,380 50,000 000-497000Misc Income - 4 5 987 - 000-498100Reimbursement-FM 78 Project 50,000 - - 50,000 000-498200Reimbursement-Water Meters - 283,500 283,500 - Total Miscellaneous 585,500 224,142 72,544 385,500 TOTAL REVENUES 655,0381,342,838 4,555,002 1,776,140 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 411-CAPITAL RECOVERY General Government EXPENDITURES Operations Support 101-534100Advertising -- 1,000 1,000 Total Operations Support -- 1,000 1,000 Professional Services 101-541100Engineering Services - 25,000- 25,000 101-541300Professional Services 1,098- 75,000 10,000 101-541400Auditor Services 2,8002,687 2,000 2,000 Total Professional Services 3,8982,687 102,000 37,000 Fund Charges/Transfers 101-548700Bad Debt Expense 2,189 (649) - - 101-548800Depreciation Expense 41,780 80,614 - - 101-548900Amortization Expense 2,9622,962 - - Total Fund Charges/Transfers 82,92746,931 - - Debt Service 101-555628Bond-CO SR2007-Principal - 250,000- - 101-555628.Bond-CO SR2007-Interest 245,813- 237,793 - Total Debt Service 245,813- 487,793 - Capital Outlay 101-581600Mains/Valves/Pumps -26,884 - - Total Capital Outlay -26,884 - - TOTAL EXPENDITURES 332,63876,502 590,793 38,000 THIS PAGE INTENTIONALLY LEFT BLANK EMERGENCY MEDICAL SERVICES (EMS) FUND: 203 EMS MISSION STATEMENT Ensure immediate availability of quality emergency medical services to the community and to excel in emergency medical technician, paramedic, and citizen training and education. VISION STATEMENT Provide high quality pre-hospital healthcare and education to the Greater Randolph area. GOALS AND OBJECTIVES Provide efficient pre-hospital transportation services to the communities that we serve. Provide appropriate and timely education and training to our employees and all of our first responders to ensure the highest, most current care is provided. Provide high quality Emergency Medical Technician - Basic training for the communities we serve and the region as a whole. Provide education and assistance to the community to both prevent and prepare themselves for medical emergencies through community education, demonstrations, immunizations and Automatic External Defibrillator program. Be the preferred employer for pre-hospital healthcare providers in the State of Texas Be thoroughly prepared for man-made and natural disasters of all types both in our jurisdiction, regionally, and statewide. EMERGENCY MEDICAL SERVICES (EMS) Strive to always meet the needs of all our customers and to solidify relationships and agreements with all 8 cities, 3 counties and 1 Emergency Services District for which we provide service. DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services (EMS) responds to 911 requests for ambulance service across our entire 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We educate our employees by providing over 60 hours of Continuing Education annually. Educate our first responders by providing over 36 hours of Continuing Education annually. Work with fire departments to assist them in caring for their jurisdictions and elected officials to maintain appropriate, solid relationships. Provide introductory education to private citizens both locally and regionally through Cardiac Pulmonary Resuscitation (CPR), First Aid, Emergency Medical Technician-Basic and other appropriate classes. Acquire Automatic External Defibrillators (AEDs) for facilities and locations in high risk of a cardiac arrest event. Provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services (EMS) and injury/illness prevention and preparedness. Provide immunizations to our employees, employees of all of our governmental customers, employees of the school districts we protect, and citizens as a whole. Educate and exercise our staff's preparedness for all types of disasters. Participate in local, regional and statewide Disaster Planning and Preparedness. Participate in local, regional and statewide trade organizations and advisory groups to improve the Emergency Medical Services industry. Provide ambulances to stand-by at high-risk events for the safety of participants and spectators. ORGANIZATIONAL CHART City Manager Assistant City Manager Emergency Medical Services (EMS) EMERGENCY MEDICAL SERVICES (EMS) EMS 2008-092009-102010-11 Director 111 Operations Manager 111 Clinical Manager 111 Office Manager 111 Senior Administrative Asst. 011 Administrative Specialist 100 Billing Specialist 011 Billing Clerk 011 EMS Supervisor 333 Field Training Officer 033 Paramedic 212121 P/T Paramedics 151515 P/T EMT Intermediates 555 P/T Billing Clerk 100 TOTAL POSITIONS 505454 PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual Estimate Budget Requests for EMS Service 7,0607,1827,791 Transports to Hospitals 4,3404,4714,866 Collections per Transport $392.87 $ 425.00 $ 432.00 Students Enrolled 7881120 2008-09 2009-10 2010-11 Efficiency Actual Estimate Budget Cost per Transport $700 $750 $746 Unit Hour Utilization 0.13040.1275880.138881 Students Graduated 53.60%72.00%66.67% 2008-09 2009-10 2010-11 Effectiveness Actual Estimate Budget 90% Fractal Response Time 12:0012:0012:00 EMS certification Pass Rate 90%92%94% EMERGENCY MEDICAL SERVICES (EMS) PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2010-11 revenues will increase by 20.14% over FY 2009-10 estimates. There is an expected increase in transports of 8.85% from the projected year end of FY 2009-10. Membership subscriptions were lower than anticipated but there will be a more aggressive advertisement campaign to bring in more patrons. Expenses The FY 2010-11 expenses will increase by 7.64% over FY 2009-10 estimates. Personnel costs will be lower since overtime and FICA were much higher than anticipated in FY 2009-10. Many purchases were deferred since revenues did not meet expectations. With the expected increase in revenue for this fiscal year, on-board computers, toughbook laptops, Lucas Mechanical cardiopulmonary resuscitation (CPR) devices, and the Portable Classroom copier will be added back into the budget. Along with the expected increase bad debt expense and Medicare/Medicaid write-offs will also increase by default. Debt service will increase with this issuance of a new bond to cover a Station Alerting system and a new ambulance. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S SUMMARY RECAP Revenue Summary Fees 4,550,547 4,089,765 5,215,277 5,436,537 Inter-Jurisdictional 1,165,462 1,347,696 1,391,638 1,432,345 Miscellaneous 203,790124,241 198,771 334,850 TOTAL REVENUES 5,641,2515,840,250 6,805,686 7,203,732 Expenditure Summary Personnel Services 2,107,925 2,390,492 2,380,827 2,391,410 Supplies 208,055 285,541 289,787 327,874 City Support Services 10,040 12,740 13,000 15,000 Utility Services 116,182 92,217 109,795 80,438 Operations Support 10,927 12,305 30,100 30,000 Staff Support 94,144 80,810 79,840 75,600 City Assistance 6,897 9,027 7,900 8,600 Professional Services 78,371 88,508 121,440 137,890 Fund Charges 2,805,173 3,527,364 3,132,719 3,576,092 Maintenance Service 36,153 67,658 33,000 42,320 Debt Service 27,269 24,143 240,715 248,502 Rental Lease 14,654 52,200726 40,000 Operating Equipment 28,377 49,829 89,075 82,600 Capitalized Equipment 744- - - TOTAL EXPENDITURES 6,642,1045,544,167 6,580,398 7,056,326 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S REVENUES Fees 000-456100Ambulance/Mileage Transport4,550,347 4,089,625 5,115,277 5,336,537 000-456110Subscription Program Fee- - 100,000 100,000 140 -- 000-459200NSF Check Fee200 Total Fees 4,089,7654,550,547 5,215,277 5,436,537 Inter-Jurisdictional 000-473500Seguin/Guad Co Support241,116 277,792 277,792 286,126 000-474300Cibolo Support138,991 195,500 213,210 219,699 000-475100Comal Co ESD #676,762 72,450 74,624 75,369 000-475200Live Oak Support116,710 143,750 148,063 152,569 000-475300Universal City Support182,728 198,375 204,326 210,545 000-475400Selma Support53,050 60,950 62,779 64,689 000-475500Schertz Support337,271 376,016 387,296 399,083 000-475600Santa Clara Support7,174 10,224 10,530 10,851 12,639 13,41413,018 000-475800Marion Support11,660 Total Inter-Jurisdictional1,165,4621,347,6961,391,638 1,432,345 Miscellaneous 000-491000Interest Earned 2,271 237 1,371 - 000-491200Investment Income 376 1,644 - - 000-493203Donations- EMS 1,157 2,015 3,000 6,000 000-493204Donations-Dilworth Fund 1,290- 3,000 - 000-497000Misc Income 75,251 129,439 100,000 150,000 000-497100Recovery of Bad Debt - - 100,000- 45,18669,165 78,85091,400 000-497500Misc Income-EMT Classe s Total Miscellaneous 203,790124,241 198,771 334,850 TOTAL REVENUES 5,641,2515,840,250 6,805,686 7,203,732 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S PUBLIC SAFETY EXPENDITURES Personnel Services 280-511110Regular1,151,407 1,296,366 1 ,308,318 1 ,279,688 280-511120Overtime 447,629 4 51,821 4 56,897 4 51,032 280-511180LTD 4,804 4 ,013 4 ,091 5 ,019 280-511210Longevity 22,116 1 2,561 1 5,342 1 9,311 280-511220Clothing Allowance 9,048 1 0,008 7 ,800 8 ,736 280-511230Certification Allowance 9,900 9 ,203 9 ,510 9 ,530 280-511310FICA - Employer 123,551 1 02,557 1 48,332 1 28,663 280-511350TMRS - Employer 239,778 2 04,353 2 34,621 2 51,116 280-511410Health - Employer 189,982 1 35,926 1 41,451 1 69,483 64,130 58,249 48,236 280-511500Workers Compensation 26,076 Total Personnel Services 2,107,925 2,391,410 2 ,390,492 2 ,380,827 Supplies 280-521000Operating Supplies 12,000 1 3,257 1 2,070 1 2,000 27,874 280-521010Operating Supplies-EMT Class 2 1,344 3 5,626 2 2,000 280-521020Operating Supplies-Cert Class 16,000 - - 1 6,000 280-521100Office Supplies 6,000 5 ,877 4 ,817 5 ,200 280-521200Medical Supplies 255,000 1 61,281 2 10,634 2 24,087 280-521300Motor Veh. Supplies 6,500 5 ,151 1 6,706 6 ,500 5,688 4,000 4,500 280-521600Equip Maint Supplies 1,145 Total Supplies 327,874 2 08,055 2 85,541 2 89,787 City Support Services 12,740 13,000 15,000 280-532500City-Insurance-Commercial 10,040 Total City Support Services 15,000 1 0,040 1 2,740 1 3,000 Utility Services 280-533200Electricity 4,000 2 ,889 4 ,884 4 ,000 280-533300Telephone/Land Lines 6,500 8 ,049 5 05 4 75 280-533310Telephone/Cell Phones 5,538 5 ,734 1 3,278 1 3,000 280-533320Telephone/Air Cards 2,500 6 ,262 1 2,298 1 4,500 280-533330Telephone/Internet 4,600 2 27 1 ,142 9 00 280-533350Pager Service 1,100 1 ,834 2 ,763 7 20 280-533410Water Utility Service 1,200 - - 1 ,200 57,347 75,000 55,000 280-533500Vehicle Fuel 91,187 Total Utility Services 80,438 1 16,182 9 2,217 1 09,795 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S Operations Support 280-534000Postage 12,000 1 18 4 03 4 ,300 280-534100Advertising 12,000 4 ,858 8 ,372 2 2,500 3,530 3,300 6,000 280-534200Printing & Binding 5,951 Total Operations Support 30,000 1 0,927 1 2,305 3 0,100 Staff Support 280-535100Uniforms 22,000 3 5,748 2 1,055 2 9,500 280-535200Annual Awards 2,000 1 ,317 1 ,357 1 ,600 7,700 280-535210Employee Recognition/Morale 5 ,163 1 0,688 6 ,000 280-535300Memberships 4,500 3 ,478 4 ,302 4 ,200 280-535400Publications 1,800 1 ,324 1 ,090 1 ,800 280-535500Training/Travel 30,000 2 1,544 2 6,679 2 9,740 280-535510Meeting Expense 2,400 2 ,109 2 ,132 2 ,000 13,507 5,000 5,200 280-535600Prof. Certs 23,461 Total Staff Support 75,600 9 4,144 8 0,810 7 9,840 City Assistance 280-537100Medical Services 4,600 4 ,415 5 ,711 4 ,600 3,316 3,300 4,000 280-537800Crime/Fire Prevention 2,482 Total City Assistance 8,600 6 ,897 9 ,027 7 ,900 Professional Services 280-541200 Legal Services 3,545 11,000 6 ,701 5 ,000 88,000 280-541300Other Consult/Prof Service 4 2,484 4 7,110 8 8,000 280-541400Auditor/Accounting Srvc 3,000 2 ,687 2 ,000 3 ,000 280-541500EMT Class Instructors 34,240 2 5,518 2 9,119 2 1,840 3,578 3,600 1,650 280-541800Credit Card Fees 4,137 Total Professional Services 137,890 7 8,371 8 8,508 1 21,440 Fund Charges 280-548402Transfer Out - City Wide Projects - - 7 28,621 - 280-548500Contractual Allowables 1,574,405 -1,472,212 1 ,682,926 87,840 280-548600Inter-Fund Charge - Admin 6 6,755 8 4,840 8 7,840 280-548610Inter-Fund Charge - Fleet 30,060 2 4,500 2 9,200 3 0,060 280-548700Bad Debt Expense2,565,581 1,725,787 1 ,075,729 1 ,173,893 280-548750Loss on Sale of Fixed Asset - 2 ,473 - - 280-548800Depreciation Expense 158,000 1 45,512 1 36,410 1 58,000 352 - - 280-548900Amortization Expense 352 Total Fund Charges 2,805,173 3,576,092 3 ,527,364 3 ,132,719 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 203 - E M S Maintenance Services 280-551100Building Maintenance 8,000 6 ,421 1 ,893 8 ,000 26,220 280-551800Other Maintenance Agreement 2 4,172 6 5,765 2 5,000 280-551810Maintenance Agr. Radios 8,100 - - - - - - 280-551900Construction-Office Spaces 5,560 Total Maintenance Services 42,320 3 6,153 6 7,658 3 3,000 Debt Service 280-555202Loan from Water 9,945 - - - 280-555600Principal-CO Bond 2007 (2,400) 163,334 2 50 1 51,667 280-555600Interest-CO Bond 2007 9,251 2 9,669 2 3,893 1 9,048 280-555632Tax Notes SR2010-Principal - - -60,000 280-555632Tax Notes SR2010-Interest 5,972 - - - - 70,000 - 280-555900Debt Service - Total Debt Service 248,502 2 7,269 2 4,143 2 40,715 Rental-ROW 726 52,200 40,000 280-561200Lease/Purchase Payments 14,654 Total Rental-ROW 72614,654 52,200 40,000 Operating Equipment 280-571000Furniture & Fixtures 10,000 9 ,160 1 ,320 4 ,000 280-571200Vehicle & Accessories < $5,000 - - 5 ,616 - 280-571300Computer & Peripherals12,450 62,200 3 ,225 6 6,575 6,400 280-571400Communications Equipment 7 ,562 1 0,579 1 4,500 19,864 4,000 4,000 280-571800Operating Eqiupment 8,430 Total Operating Equipment 82,600 2 8,377 4 9,829 8 9,075 Capitalized Equipment 280-581200Vehicles 744 - - - Total Capitalized Equipment - - 7 44 - TOTAL SCHERTZ EMS 5,544,167 7,056,326 6 ,642,104 6 ,580,398 THIS PAGE INTENTIONALLY LEFT BLANK SCHERTZ ECONOMIC DEVELOPMENT CORPORATION FUND: 620-SED CORPORATION VISION STATEMENT Schertz strives to develop as a premier Texas community that promotes a family atmosphere, is sustained by foresight and innovation and continues a long- standing commitment to economic prosperity and workforce opportunities. MISSION STATEMENT The Economic Development Corporation will create a diverse, sustainable economic model which fosters a balanced and interdependent commercial and residential tax base while proactively engaging in new business attraction. GOALS AND OBJECTIVES Identify and attract desirable jobs Strengthen Schertz?s business climate Generate investment in underdeveloped areas of the City Improve the Quality of Place DEPARTMENTAL DESCRIPTION Promote the City of Schertz. Promote economic development opportunities for employers of all sizes. Offer educational opportunities for business owners and entrepreneurs. Conduct incentive application analysis and field inquiries from public, prospects and actively engage in business recruitment. ORGANIZATIONAL CHART City Manager Assistant City Manager Economic Development ECONOMIC DEVELOPMENT 2008-092009-10 2010-11 Executive Director 11 1 Assistant Director 10 0 Economic Development Analyst 10 0 Economic Development Specialist II 11 1 Administrative Assistant 00 1 TOTAL POSITIONS 42 3 PERFORMANCE INDICATORS 2008-092009-102010-11 Workload/OutputActualEstimateBudget Number of inquiries/prospects assisted 69 6575 Number of companies visited in BRE (Business, Retention & Expansion) Program 23 2550 Number of trade shows attended 4 8 8 Number of businesses from target industries interested in locating 15 15 20 Number of firms receiving assistance 14 20 25 2008-092009-102010-11 ActualEstimateBudget Efficiency EDC dollars invested per $1,000 of new private payroll $12 $11$10 Dollars of new private capital investment per EDC dollar of incentives $90 $75 $70 City property, sales, and HOT (hotel occupancy tax) tax dollars generated per dollar of ED expenditures (departmental) $9$18$20 Dollars of capital investment per hour worked $4,362 $3,960 $4,000 ECONOMIC DEVELOPMENT 2008-092009-102010-11 EffectivenessActualEstimateBudget Jobs created and/or retained 150175300 Dollars of new private capital invested (millions)$22$30$35 Average wage of jobs by firms that received assistance$36,000$38,000$40,000 PROGRAM JUSTICIFACTION AND ANALYSIS Revenues Revenues for the FY 2010-11 will decrease by 8.35% from the FY 2009-10 Budget Estimates. Sales tax revenue increases will be offset by no new transfer- in from reserves and the income from the Sysco Project as in FY 2009-10. Expenses Expenses in the Non-departmental side will decrease by 6.45% since there will be no operating equipment purchases expected in FY 2010-11. Expenses in the Schertz Economic Development Corporation will also decrease by 6.33% overall. The North and South Master Land Use Plan will increase previous consulting expenses. During FY 2009-10, one Economic Development Specialist position was converted to an Administrative Assistant position; FY 2010-11 provides a full year funding for this position. Debt Service will increase and money will be set aside to replenish the fund balance. Decreases offset these expenses with lower advertising costs, no retention & expansion incentives will be offered, no more improvements to the parks from this department, and the deletion of the Director of Intergovernmental Relations position. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION SUMMARY RECAP Revenue Summary Taxes 2,058,586 2,005,927 2,150,000 2,035,795 38,504 28,00033,000 Miscellaneous57,535 TOTAL REVENUES 2,044,4312,116,121 2,183,000 2,063,795 Expenditure Summary General Government Non-Departmental 175,602 190,240 190,800 182,598 Economic Development1,577,1531,632,9061,894,5961,879,976 TOTAL GENERAL GOVERNMEN T 1,823,1461,752,755 2,085,396 2,062,574 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION REVENUES Taxes 000-411500Sales Tax Revenues (4B)2,058,5862,005,927 2,035,795 2,150,000 Total Taxes 2,005,9272,058,586 2,150,000 2,035,795 Miscellaneous 000-491000Interest Earned 1,000 3 ,752 5 56 1 ,000 000-491200Investment Earnings 12,000 5 3,783 2 3,712 3 2,000 000-497000Misc Income 15,000 - 14,236 - Total Miscellaneous 28,000 5 7,535 3 8,504 3 3,000 TOTAL REVENUES 2,116,1212,044,4312,183,000 2,063,795 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION GENERAL GOVERNMEN T NONDEPARTMENTAL Supplies 101-521000Operating Supplies 17,500 14,403 15,068 17,500 101-521200Medical/Chemical Supplies 3,500 1,862 2,050 3,500 Total Supplies 21,000 16,265 17,118 21,000 Utilities 101-533200Gas Utility Service8,500 6,609 5,357 8,500 101-533300Electricity Utility Service 65,000 73,246 67,792 62,000 101-533410Water Utility Service 10,500 7,734 14,208 13,500 101-533500Fuel Supply (Diesel) 1,800 2,365 1,086 1,500 Total Utilities 85,800 89,954 88,443 85,500 Maintenance Services 101-551100Building Maintenance 36,800 28,292 33,608 36,800 2,500 101-551400Minor & other Equip Maintenance 1,970 1,744 2,500 101-551700Ground Maintenance 1,000 1,105 690 1,000 101-551800Other Maint Agreement 27,000 10,586 27,367 25,000 Total Maintenance Services 67,300 41,953 63,409 65,300 Operating Equipment 101-571000Furniture & Fixtures - - - 5,000 101-571100ED Project Support - 9,522 - - 101-571700Improvements Less 5,000 8,498 $ - - 14,000 Total Operating Equipmen t 8,498 9,522 - 19,000 Capital Outlay 101-581100ED Project Support - 17,908 - - 101-581800Equipment Over 5,000 - $ - 21,270 - Total Capital Outla y - 17,908 21,270 - TOTAL NONDEPARTMENTAL 175,602 182,598 190,240190,800 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION GENERAL GOVERNMEN T EXPENDITURES Personnel Services 966-511110Regular 148,457 151,518 184,878 206,373 966-511180LTD 465 424 472 645 966-511210Longevity 1,449 680 1,105 1,537 966-511240Vehicle Allowance - - 3,877 4,200 966-511310FICA - Employer 11,468 9,893 15,656 15,905 966-511350TMRS - Employer 23,666 21,550 27,612 32,169 966-511410Health - Employer 16,087 14,213 15,160 19,939 966-511500Workers Compensation 470 250 618 575 Total Personnel Services 198,528 202,062 249,378281,343 Supplies 966-521000Operating Supplies - 124 1,158 - 1,000 966-521100Office Supplies 1,107 1,000 702 Total Supplies 1,000 826 2,265 1,000 City Support Services 966-532500Eco Dev - Insurance 1,500 415 1,127 1,500 966-532800Special Events 33,000 11,776 41,115 36,000 Total City Support Services 34,500 12,191 42,242 37,500 Utility Services 966-533300Telephone/Land Lines 200 2,708 720 800 966-533310Telephone/Cell Phones 3,000 574 2,557 4,800 966-533500Vehicle Fuel 1,000 2,366 767 750 966-533550Vehicle Maintenance 750 18 144 750 Total Utility Services 4,950 5,666 4,188 7,100 Operations Support 966-534000Postage 1,000 164 2,381 1,000 966-534100Advertising 60,000 9,000 21,011 86,707 966-534200Printing & Binding 3,000 1,144 4,213 5,718 966-534300Copy Services 3,600 2,920 3,285 3,600 966-534400Computer Software 8,500 - - - Total Operations Suppor t 76,100 13,228 30,890 97,025 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION Staff Support 966-535100Uniforms 200 108 67 350 966-535300Memberships 7,000 3,730 17,321 18,000 49,500 966-535302Memberships-Commuter Rail Board 45,375 49,500 50,000 966-535400Publications 300 136 350 500 966-535500Training/Travel 38,000 25,947 22,739 39,200 966-535510Meeting Expense 2,000 2,313 2,023 2,800 Total Staff Support 97,000 77,609 92,000 110,850 City Assistance - 966-537600Business Development Program 363,362 90,547 150,000 - 966-537602FairField Inn Support - - 31,000 Total City Assistanc e - 394,362 90,547 150,000 Professional Services 966-541100Engineering 5,000 965 - 3,793 966-541200Legal Services 40,000 17,479 22,400 35,000 966-541300Professional Services 2,000 45,249 124,743 - 966-541400Auditor/Acct. Services 6,000 2,687 5,535 7,000 966-541450Consulting Services 296,000 - 35 150,000 966-541500Paying Agent - 769 769 2,000 Total Professional Services 349,000 67,149 153,482 197,793 Fund Charges/Transfers 966-548500Transfer Out 50,000 - 13,000 50,000 966-548505Contribution to I&S - 574,123 485,767 - 966-548600Interfund Charges-Admin 55,432 47,227 46,432 55,500 966-548650Bond Issuance Expense - - - - Total Charges/Transfers 105,432 621,350 545,199 105,500 Fund Replenish 966-549000Fund Replenish - Fund Balance 216,000 - - - Total Fund Replenish - - -216,000 Maintenance Services 966-551800Other Maintenance Agreements - - - 782 Total Maintenance Services - - - 782 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 620-SED CORPORATION Debt Service 966-555600Bond-GO SR09-Principal 295,000 - - 255,000 966-555600.Bond-GO SR09-Interest 69,325 - - 120,672 966-555632Tax Notes SR2010-Principal - - -245,000 966-555632.Tax Notes SR2010-Interest - - -24,423 966-555650Bond-CO 2007-Principal 125,000 115,000 120,000 125,000 966-555650.Bond-CO 2007-Interest 33,684 47,351 36,257 38,697 966-555800New Fire Engine - - - 111,834 Total Debt Service 792,432 162,351 156,257 651,203 Operating Equipment 966-571100Furniture and Fixtures 500 21,893 2,198 1,000 966-571300Computer & Peripherals 1,000 - 156 3,500 966-571800Field Equipment - 2,000 - - - 966-571900Improvements to Parks 264,104 250,000 - Total Operating Equipmen 1,500 t 23,893 266,458 254,500 TOTAL ECONOMIC DEVELOPMENT1,577,153 1,879,976 1,632,9061,894,596 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented at local hotels/motels. There are four hotels in Schertz. The Atrium Inn and the Hampton Inn represent 157 rooms. The two newest hotels La Quinta with 81 rooms and Fairfield with 119 rooms were completed mid-year 2009. Hotel/Motel Tax Fund 2008-09 2009-10 2010-11 Event Coordinator 00 1 TOTAL POSITIONS 00 1 PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenues for FY 2010-11 are calculated to increase 19.18% over FY 2009-10 estimates. Expenses FY 2010-11 budget will increase by 27.21% from FY 2009-10 estimates. A billboard advertising expense will be added to this fund. A new Civic Center Administrative Assistant?s salary was added to be paid from this fund as well. This Fund will also help support a new Event Coordinator position to handle special events in the City. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX SUMMARY RECAP Revenue Summary Taxes 273,558 305,073 413,910 385,000 Miscellaneous 2,58614,881 3,900 5,550 TOTAL REVENUES 307,659288,439 417,810 390,550 Expenditure Summary Personnel Services - - - 31,841 Supplies 1,978 - - - City Support Services - 104,943- 78,228 Operations Support - - - 33,424 Professional Services 89,810 77,018 2,500 2,500 Fund Charges 130,500 488,997 212,876 231,485 Operating Equipment 19,975 17,063 50,000 - Capital Outlay 46,75414,036 - - TOTAL EXPENDITURES 629,832256,299 370,319 377,478 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX General Government REVENUES Taxes 000-411800Hotel Occupancy Tax 305,073273,558 413,910 385,000 Total Taxes 305,073273,558 413,910 385,000 Miscellaneous 000-491000Interest Earned 474 202 400 250 000-491200Investment Income 14,004 2,384 3,500 300 000-497000Miscellaneous Income -403 - 5,000 Total Miscellaneous 2,58614,881 3,900 5,550 TOTAL REVENUES 307,659288,439 417,810 390,550 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10 CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX General Government EXPENDITURES Personnel Services 101-511110Regular - - -23,472 101-511180LTD 73 - - - 101-511210Longevity 5 - - - 101-511310FICA - Employer 1,796 - - - 101-511350TMRS - Employer 3,707 - - - 101-511410Health - Employer 2,714 - - - 101-511500Workers Compensation - - 74 - Total Personnel Services - - -31,841 Supplies 101-521000Operating Expense - - - 1,978 Total Supplies - 1 ,978 - - City Support Services 101-532800Special Events - 104,943 78,228 - Total City Support Services 78,228 - - 104,943 Operations Support 101-534100Advertising - - -13,424 101-534120Advertising - Billboards - - 20,000 - Total Operations Support - - -33,424 Professional Services 101-541200Legal Services - - 1,574 - 101-541300Other Consult/Prof Services - 87,795 73,044 - 101-541400Auditor/Accounting Services 2,400 2,500 2,500 2,015 Total Professional Services 2,500 89,810 77,018 2,500 Fund Charges/Transfers 101-548000Transfer Out - 26,500 315,497 - 101-548100Interfund Transfer Out 170,221 104,000 173,500 127,632 101-548106Transfer Out-Special Events - 85,244 61,264 - Total Fund Charges 231,485 130,500 488,997 212,876 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10 CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 314-HOTEL TAX Operating Equipment 101-571810Event Banners 17,063 50,000 - 19,975 Total Operating Equipment - 19,975 17,063 50,000 Capital Outlay - 101-581200Vehicles & Access. over $5,000 8,499 - - 101-581750Civic Center Improvements - 5,537 - - 101-581800Equipment over $5,000 46,754 - - - Total Capital Outlay - 14,036 46,754 - TOTAL NONDEPARTMENTAL 377,478 256,299 629,832 370,319 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 317 PARK FUND DESCRIPTION The Parks Fund is a special fund designated to monitor and manage funds for capital improvements of the City of Schertz Park System. Revenues are derived from developer fees (in lieu of parkland dedication), grants, and donations. PROGRAM JUSTIFICATION AND ANALYSIS Revenue Revenue for FY 2010-11 is anticipated to decrease by 70.92%. The revenue for this fund is tied to development of property within the City. Previous development caused higher revenues than what is expected in FY 2010-11. Expenses FY 2010-11 budget will decrease by 44.14% FY 2009-10 estimates. Total signs, fixtures and other improvements will be less than in FY 2009-10. Total landscaping costs will also be lowered. These decreases were made to match expected revenues. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government SUMMARY RECAP Revenue Summary Fees 41,207 21,724 35,000 80,000 Miscellaneous14,8483,5934,100 405 TOTAL REVENUES 25,31756,055 39,100 80,405 Expenditure Summary Non-Departmental Maintenance Services 1,306 - - - Capital Outlay44,405- -- Total Non-Departmental -45,711 - - Parkland Dedication Utility Services 1,480- - - Maintenance Services- 17,026 3,500 8,000 Operating Equipment5,488 33,644 30,000 30,000 Capital Outlay-33,608 6,000- Total Parkland Dedication 85,7585,488 33,500 44,000 Tree Mitigation Maintenance Services 15,550 78,506 - 36,000 Capital Outlay-14,950 -- Total Tree Mitigation 93,45615,550 - 36,000 TOTAL EXPENDITURES 66,749 179,214 33,500 80,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government REVENUES Fees 000-458800 Parkland Dedication 25,088 5,000 40,000 2,402 000-458900Tree Mitigation30,000 40,000 16,119 19,322 Total Fees 35,000 80,000 41,207 21,724 Miscellaneous 000-491000 Interest Earned 354 100 60 55 000-491200Investment Interest 4,000 280 14,494 3,483 000-497000Misc Income 65- - 55 Total Miscellaneous 4,100 405 14,848 3,593 TOTAL REVENUES 39,100 80,405 56,055 25,317 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES NON-DEPARTMENTAL Maintenance Services 101-551110Trees1,306- -- Total Maintenance Services -1,306 - - Capital Outlay 301-581700Other Improvements44,405- -- Total Capital Outlay -44,405 - - TOTAL NON-DEPARTMENTAL -45,711 - - C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES PARKLAND DEDICATION Utility Services 301-533300Utilities-1,480 -- Total Utility Services 1,480- - - Maintenance Services 301-551110Trees - - - 4,500 301-551710Landscaping-17,0263,500 3,500 Total Maintenance Services 17,026- 3,500 8,000 Operating Equipment 301-571000Signs/Fixtures 2,288 30,439 30,000 20,000 301-571700Minor Improvements3,2003,205 10,000- Total Operating Equipment 33,6445,488 30,000 30,000 Capital Outlay 301-581700Other Improvements-33,608 6,000- Total Capital Outlay 33,608- - 6,000 TOTAL PARKLAND DEDICATION 85,7585,488 33,500 44,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL ACTUALACTUALBUDGETAPPROVED 317-PARK General Government EXPENDITURES TREE MITIGATION Maintenance Services 302-551110Trees 13,381 21,006 - 6,000 302-551710Landscaping2,16957,500 30,000- Total Maintenance Services 78,50615,550 - 36,000 Capital Outlay 302-581700Improvements Over $5,000-14,950 -- Total Capital Outlay 14,950- - - TOTAL TREE MITIGATION 93,45615,550 - 36,000 FUND: 318 RECYCLING FUND VISION STATEMENT To encourage city wide recycling through Fall and Spring clean up to collect recyclable materials. This should minimize the amount of landfill use and waste by reusing materials. MISSION STATEMENT To account for any revenues and expenditures to support city wide recycling program and to expand the program to provide the most benefit from recycling. GOALS AND OBJECTIVES To support and encourage city wide recycling. Increase the amount of citizens utilizing the recycling program. To Beautify the City. DEPARTMENTAL DESCRIPTION Collect all revenues and account for all expenditures from Recycling Fund. Fund the city wide fall and spring collection days. Encourage Participation in Recycling. RECYCLING ORGANIZATIONAL CHART City Manager Assistant City Manager Public Works Recycling PERFORMANCE INDICATORS 2008-09 2009-10 2010-11 Workload/Output Actual EstimateBudget City Wide Recycling Drives 22 2 Recycling Tons Collected 2,1002,100 2,100 Households Participating in Program 9,6409,960 10,335 2008-09 2009-102010-11 Efficiency Actual EstimateBudget Tons Collected Per City Wide Day 1,0501,000 1,000 Amount Expenditures per Recycling Ton 21.1621.50 21.50 PROGRAM JUSTIFICATION AND ANALYSIS Revenues Revenues for FY 2010-11 will increase by 21.74% to FY 2009-10 estimates by increasing rates to cover rising expenses. Sale of recyclable materials will be lower but the total revenues will be covered by a transfer in from the Water & Sewer Fund. Expenses FY 2010-11 expenses will increase by 21.74% compared to FY 2009-10 Estimates. In addition to the Fall and Spring Clean Up charges the City will now incur a storage charge for materials. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED SUMMARY RECAP Revenue Summary Fund Transfers - - - 31,000 Fees 5,81223,472 46,000 25,000 TOTAL REVENUES 56,000 23,472 5,812 46,000 Expenditure Summary Supplies 341 - - - Maintenance Services 45,47215,163 46,000 56,000 TOTAL EXPENDITURES 56,000 15,504 45,472 46,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED REVENUES Fund Transfers 000-486202Transfer In Water & Sewer -- - 31,000 Total Fund Transfers -- - 31,000 Fees 000-458200Sale of Recycle Materials23,472 5,812 46,000 25,000 Total Fees 5,81223,472 46,000 25,000 TOTAL REVENUES 5,81223,472 46,000 56,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 318-RECYCLING ACTUALACTUALBUDGETAPPROVED EXPENDITURES Supplies 101-521000Operating Supplies -341 - - Total Supplies -341 - - Maintenance Services 101-551510Payable to Waste Contractor 45,47215,163 46,000 56,000 Total Maintenance Services 45,47215,163 46,000 56,000 TOTAL RECYCLING 45,47215,504 46,000 56,000 THIS PAGE INTENTIONALLY LEFT BLANK FUND: 614 PARKS & RECREATION FOUNDATION MISSION STATEMENT The mission of the Foundation is to raise funds to improve and expand our community parks, trails, venues, and recreational programs providing access, adventure, and opportunity for all. One of our main goals is to construct a 58,000 square foot multi-purpose state-of-the-art event facility which would accommodate 5,000 people. The facility will be perfect for concerts, rodeos, craft shows, exhibitions, private and corporate events, graduations, car & boat shows, sporting tournaments, festivals, and children?s educational and recreational th programs-like SchertzFest and the 4 of July Jubilee. PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2010-11 revenues will increase 12.02% over FY 2009-10 with higher th expected donations, especially to the City Events of the 4 Jubilee and Schertz Fest. Expenses The FY 2010-11 budget will increase 7.58% over FY 2009-10. Expenses will increase for a bigger Jubilee and Schertz Fest. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED SUMMARY RECAP Revenue Summar y Fees 102,300 -65,681 1 01,000 Miscellaneous 89,815 - 50,049 74,715 TOTAL REVENUES 192,115 - 1 15,730 1 75,715 Expenditure Summar y Non Departmental 6,100 - 4 ,500 - 4th of July Jubilee 93,100 -61,747 9 3,000 Schertz Fes 92,150 t - 31,872 72,000 TOTAL EXPENDITURES 165,000 191,350 -98,119 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED REVENUES Fees 000-450000Sales 100,000 -58,631 1 00,000 000-450100Fees 1,000 - 7 ,050 1 ,000 000-450102Fees - Jubilee BBQ Entry 1,000 - - - 000-450103Fees - Jubilee Parade Entry - - 300 - Total Fees 102,300 - 6 5,681 1 01,000 Miscellaneous 000-491000Interest Earned - - 9 2 - 000-493000Donations/Contributions 74,715 -48,445 7 4,715 000-493001Donations - Schertz Fest 5,000 - - - 000-493002Donations - Jubilee - - -10,000 000-497000Misc Income - Foundation 1,512 - 100 - Total Miscellaneous 89,815 - 5 0,049 7 4,715 TOTAL REVENUES 192,115 -115,730 1 75,715 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED EXPENDITURES NON DEPARTMENTAL Operations Support 101-534999Misc Expense Administrative 6,000 - - - Total Operations Support 6,000 - - - City Assistance 101-537901Minor Events 100 - - - Total City Assistance 100 - - - Capital Outlay 101-581174Buildings - - 4,500 - Total Capital Outlay - - 4 ,500 - TOTAL NON DEPARTMENTAL 6,100 - 4 ,500 - C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED EXPENDITURES 4th JULY JUBILEE Operations Support 604-534100Advertising 1,500 - 1 35 1 ,500 604-534900Awards & Prizes - - 5 34 - 604-534905Permits & Licenses - - 2 01 - 604-534910Beer & Wine Costs - - 2 ,742 - 604-534915Ice Costs - - 7 30 - 604-534999Misc Expense 100 - 332 - Total Operations Support 1,600 - 4 ,674 1 ,500 City Assistance 604-537900Participating Organizations - - 4,279 - Total City Assistance - - 4 ,279 - Professional Services 604-541910Fireworks12,500 12,500 - 6 ,250 604-541920Entertainment 15,000 -13,650 1 5,000 604-541930Security 7,000 - 5 ,675 7 ,000 604-541932Medical Services - 1 ,000 - 604-541940Vendor Expense 27,000 -22,315 2 7,000 604-541950Carnival Expense 30,000 - -30,000 604-541960Insurance Costs - - 1 ,652 - 604-541970Sanitation Costs - - 1 ,032 - 604-541971Portable Toilets - - 1,220 - Total Professional Services 91,500 - 5 2,794 9 1,500 TOTAL 4TH JULY JUBILEE 93,100 -61,747 9 3,000 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2007-082008-092009-10CITY COUNCIL 614-PARKS & RECREATION FOUNDATION ACTUALACTUALBUDGETAPPROVED EXPENDITURES SCHERTZ FEST Operations Support 617-534100Advertising 1,000 - 2 ,990 1 ,000 617-534110Tickets 400 - - - 617-534900Awards & Prizes 5,100 - - - 617-534905Permits & Licenses 250 - 2 01 - 617-534910Beer & Wine Costs 2,000 - - - 617-534915Ice Costs 400 - - - 617-534999Misc Expense 500 - 113 - Total Operations Support 9,650 - 3 ,304 1 ,000 Professional Services 617-541920Entertainment 16,000 -25,744 1 0,000 617-541930Security 8,000 - - 6 ,000 617-541931Fencing 1,500 - - - 617-541932Medical Services 1,000 - - - 617-541940Vendor Expense 25,000 - 6 5525,000 617-541950Carnival Expense 30,000 - -30,000 617-541960Insurance Costs - - 2 ,169 - 617-541971Portable Toilets 1,000 - - - Total Professional Services 82,500 - 2 8,568 7 1,000 TOTAL SCHERTZ FEST 92,150 -31,872 7 2,000 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public ??historical information regarding people, places, and events that have contributed to the development of the City of Schertz.? PROGRAM JUSTIFICATION AND ANALYSIS Revenues The FY 2010-11 Revenues will decrease by 64.86%. Year end fee revenue estimations were much lower than anticipated so next year?s budget will decrease to better match current collections. The fund transfer will also be lower to match expenses. Expenses The FY 2010-11 budget will decrease by 68.63% from year end estimations. Museum supplies will be decreased to better match actual expenses. C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2006-072007-082008-09CITY COUNCIL 615-HISTORICAL COMMITTEE ACTUALACTUALBUDGETAPPROVED SUMMARY RECAP Revenue Summary Fees 7,035- - 1,000 10,000 15,000 5,150 Fund Transfers- TOTAL REVENUES 6,150 - 1 7,035 1 5,000 Expenditure Summary Historical Committee 6,887- 12,650 5,150 TOTAL EXPENDITURES 5,150 - 6 ,887 1 2,650 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2006-072007-082008-09CITY COUNCIL 615-HISTORICAL COMMITTEE ACTUALACTUALBUDGETAPPROVED REVENUES Fees 000-458100Sale of Merchandise 7,035- - 1,000 Total Fees 7,035- - 1,000 Fund Transfers 000-486106Transfer In from Special Events Fund 10,000- 15,000 5,150 Total Fund Transfers 10,000- 15,000 5,150 TOTAL REVENUES 17,035- 15,000 6,150 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 2006-072007-082008-09CITY COUNCIL 615-HISTORICAL COMMITTEE ACTUALACTUALBUDGETAPPROVED EXPENDITURES HISTORICAL COMMITTEE Supplies 609-521000Operating Supplies 5,507- 7,500 2,000 Total Operations Support 5,507- 7,500 2,000 Staff Support 609-535200Awards 1,215- 4,000 2,000 609-535300Memberships - 150- 150 - 1,000 1,000 609-535500Travel/Training- Total Staff Support 1,215- 5,150 3,150 Operating Equipment 609-571000Furniture & Fixtures 165- - - Total Operating Equipment 165- - - TOTAL EXPENDITURES 6,887- 12,650 5,150 C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2005 BOND - PUBLIC IMPROVEMENTS ($3,200,000) Elevated Storage Tank for Lower Zone 944Elevated Tank 1.5 MMG Live Oa3,200,0003,200,000 COMPLETE k TOTAL PROJECTS COST YTD$ 3,200,0003,200,000$ 2006 BOND - $15,000,000 968Library Building6,000,0008,311,107$ COMPLETE 930Streets7,000,0007,000,000 COMPLETE 931Drainage2,000,0002,000,000 COMPLETE TOTAL PROJECTS COST YTD$ 17,311,10715,000,000$ 2007 BOND - $9,915,000 911Towncreek Project6,600,0005,509,307$ ON GOING 912EMS - Vehicles & Equipment500,000500,000 COMPLETE 912Public Works - Machinery & Equipment665,000665,000 COMPLETE 913Communication Equipment850,000850,000 COMPLETE 994EDC Projects1,300,0001,300,000 COMPLETE TOTAL PROJECTS COST YTD$ 8,824,3079,915,000$ 2007 BOND - $6,000,000 915Drainage2,000,0002,000,000$ COMPLETE 969Recreation Center2,000,0002,000,000 COMPLETE 960Streets2,000,0002,000,000 COMPLETE TOTAL PROJECTS COST YTD$ 6,000,0006,000,000$ 2008 BOND - $9,900,000 969Recreation Center4,500,0004,500,000$ COMPLETE 960Streets5,400,0005,400,000 COMPLETE TOTAL PROJECTS COST YTD$ 9,900,0009,900,000$ C I T Y OF S C H E R T Z OPERATING BUDGET 2010 - 11 BUDGETED COSTSYTD COSTSSTATUS SUMMARY OF WORKING CAPITAL PROJECTS 2009 BOND - $6,600,000 969Recreation Center1,000,0001,581,861$ COMPLETE 960Streets5,600,0001,164,559 ON GOING TOTAL PROJECTS COST YTD$ 2,746,4216,600,000$ FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 CITY MANAGER (151) Council City ManagerDiscretion 111 Assistant City Manager46 222 Assistant to City Manager40111 Executive Assistant28 222 6 66 Total MUNICIPAL COURT (152) Director32 111 Senior Deputy Court Clerk24 011 Deputy Court Clerk17 333 Total455 CUSTOMER RELATIONS 311(153) Customer Relations/311 (2 UNFUNDED)17 444 4 44 Total PLANNING AND ZONING (154) Planning Manager (UNFUNDED)38 111 Senior Planner31 111 Planner I 24 111 Planning Technician (UNFUNDED)22 111 4 44 Total FACILITIES MAINTENANCE (161) Facilities Maintenance Director 35111 Facilities Maintenance Manager 28111 Facilities Maintenance Foreman 20111 Facilities Tech Foreman 20111 Facilities Maintenance Worker I12 111 Facilities Tech I11 477 P/T Facilities Tech I (28 Hours)11 333 P/T Facilities Tech I (24 Hours)11 011 12 1616 Total CITY SECRETARY (164) Council Discretion City Secretary111 Deputy City Secretary30 111 2 22 Total PUBLIC AFFAIRS (170) Director35 011 Senior Administrative Assistant24 001 Account Manager25010 Director of Media Relations35 100 Media Relations Administrative Assistant20 100 Underwriting Specialist/Editor25 100 3 22 Total FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 RECORDS MANAGEMENT (171) Records Management Coordinator I17 011 Records Manager32 100 Records Management Specialist II17 100 Total211 SCHERTZ TALES MAGAZINE (172) Publications Editor30 011 P/A Account Manager25 011 Total022 ENGINEERING (173) City Engineer42 111 Senior Administrative Assistant24 011 1 Total22 GIS (174) GIS Coordinator28111 GIS Specialist26 111 Total222 BUSINESS OFFICE (176) Business Office Manager31111 Assistant Business Office Manager25 011 Solid Waste Coordinator/Debt Collections Clerk 18111 Senior Utility Billing/Cash Collections Clerk 18111 Utility Billing Clerk (1 UNFUNDED)14 333 Meter Tech II15 111 Meter Tech I13 222 Floating Clerk13 001 Business Office Supervisor25 100 10 Total1011 POLICE (256) Police Chief43 111 Assistant Police Chief40 111 Captain37 111 CID Lieutenant34 111 Lieutenant34 111 CID Sergeant31 333 Sergeant31 333 CID Corporal28 222 FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 Corporal28 666 Special Projects Officer26 111 Detective26 222 Police Officer26 242424 Public Safety Systems Engineer25 111 Senior Administrative Assistant24 111 Office Manager21 111 Senior Records Clerk15 001 12 Records Clerk221 Communications Manager28 011 Communications Shift Supervisor20 033 Communications Officer17 999 Communications Supervisor28 100 Dispatch Supervisor20 300 Crossing Guards Seasonal (P/T) (267 hours Annual)N/A 666 0 Fire Department Law Enforcement Commission 332 0 City Manager Commission 111 0 Reserve Officer Commission 111 Total707070 (Total Not including Commissions whose headcounts are in their own department) FIRE RESCUE (257) Fire Chief42 111 Assistant Chief/Fire Marshal 40111 Captain 35333 Deputy Fire Marshal 33111 Training/Safety Officer 31011 Lieutenant 31666 Fire Apparatus Operator 27666 Firefighter 22121212 Senior Administrative Assistant24 111 Administrative Assistant20 000 Training Officer31 100 Total323232 INSPECTIONS (258) 40 Director of Dev Services111 Chief Inspector28 111 Assistant Chief Inspector28 111 Assistant Inspector20 111 Permit Technician17 222 Senior Administrative Assistant24 100 Total766 MARSHAL SERVICES (259) 40 City Marshal/Emergency Management Coordinator111 Deputy Marshal Sergeant31 111 Deputy Marshal Corporal28 111 Deputy Marshal26 001 Sanitarian28 111 Code Enforcement/Health Officer23 001 Code Enforcement Officer20 111 Marshal Services Clerk12 001 0 Animal Services Manager Commission 110 Total558 FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 EMS (280) (Please see the note at the end of the Pay Tables) EMS Director 42111 Operations Manager 40111 Clinical Manager 37111 EMS Office Manager33 111 EMS Senior Administrative Assistant24 111 Billing Specialist23 111 Billing Clerk14 111 EMS Supervisor 33033 Field Training Officer29 333 Paramedic23 212121 P/T Paramedics23 151515 P/T EMT Intermediates18 555 Paramedic Supervisors 33300 Total545454 HOTEL MOTEL (314) Events Coordinator 30001 Total001 STREETS (359) Street Supervisor 30111 Foreman 20111 Street Worker II17 233 Street Worker II/Sweeper Operator17 111 Street Sweeper Operator17 111 Street Worker I14 766 13 Total1313 PARKS, RECREATION, & COMMUNITY SERVICES (460) Director of Parks, Recreation & Community Services40111 Senior Administrative Assistant24001 Parks Manager30111 Parks Foreman20 011 Park Worker I14 444 Seasonal Park Workers (980 hours Annual, 40 hours per week)14 002 Administrative Assistant20 110 Park Worker II17 100 8 Total810 CIVIC AND COMMUNITY CENTERS (464) Event Facilities Coordinator27 001 Civic Center Administrative Assistant18 001 Civic Center Manager & Account Manager 30010 30100 Total112 PUBLIC WORKS (575) Public Works Director42 111 Public Works Superintendent of Fleet, Streets and Waste Management37 001 Public Works Coordinator36 111 PW Inspector21 111 PW Receptionist/Dispatcher13001 Public Works Assistant Director38 110 Public Works Senior Clerk18 110 Total 5 55 FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 WATER & SEWER (575) Schertz Seguin Local Government Corp Gen MgrN/A111 Water & Sewer Supervisor30 111 Water & Sewer Foreman20 111 Serviceman III18 122 Serviceman II17 444 Serviceman I14 888 16 Total1717 DRAINAGE (579) Public Works Superintendent of Utilities 37001 Drainage Foreman20 111 Drainage Worker II17 222 Drainage Worker I14 333 Public Works Superintendent33 110 7 Total77 LIBRARY (665) Library Director42111 Library Manager 35111 Adult Services Librarian 28001 Youth Services Librarian28 111 Library Technician 14 044 Library Circulation Clerk12 511 Part Time Library Clerk Circulations (20 hours) 12 264 Part Time Library Clerk Children's Programming (20 hours)12 111 Part Time Library Clerk Circulations (10 hours)12 222 Part Time Library Clerk Processing (20 hours)12 111 Part Time Library Clerk Shelving (20 Hours)12 111 Part Time Library Page (10 hours)5 022 15 Total2120 ANIMAL SERVICES (762) Animal Services Manager30 111 Animal Services Officer17 455 Shelter Operator13 100 6 Total66 INFORMATION TECHNOLOGY (853) IT Manager42111 Senior Systems Engineer30111 Computer Technician II22011 Computer Technician I - Web Technician15001 Customer Service Coordinator22100 Total334 HUMAN RESOURCES (866) Human Resources Director35 111 Senior HR Generalist27 111 Clerk13 111 Floating Clerk13 110 4 Total43 FY 2010-2011 POSITION AUTHORIZATION SERVICE POSITION TITLEGRADEFY2008-09FY2009-10FY2010-11 FINANCE (868) Finance Director42 111 Assistant Director of Finance35001 Staff Accountant28 111 Budget/Financial Analyst24 011 Finance Clerk18 222 Finance Office Manager35 110 Financial Analyst28 100 Total666 PURCHASING (872) Purchasing & Asset Management Director40 111 Risk & Safety Specialist20 111 Purchasing Manager (UNFUNDED)30 111 Senior Purchasing Clerk18 111 Administrative Assistant20 111 5 Total55 FLEET SERVICES (877) Fleet Services Foreman24 111 Fleet Mechanic16 222 3 Total33 ECONOMIC DEVELOPMENT (966) Economic Development Director37011 Economic Development Specialist II31 111 Administrative Assistant20 001 Economic Analyst22 100 Economic Development Executive Director 41 100 Assistant Director Economic Development32 100 4 Total23 THIS PAGE INTENTIONALLY LEFT BLANK DEBT SERVICE REVIEW General Fund YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2001351,318 356,905 356,668 360,630 358,770 361,060 - to 2021 2003250,820 253,800 256,368 258,630 255,675 247,463 - to 2018 2004590,008 566,008 562,211 548,805 535,643 522,155 - to 2024 2006650,981 748,981 842,981 834,981 973,981 1,008,981 - to 2031 2007i126,184 128,031125,524 126,939 125,715 127,724 - to 2016 2007ii484,096 423,921 424,560 424,792 424,617 424,035 - to 2027 2008734,650 734,679 734,088 762,259 734,706 736,947 - to 2028 2009423,063 478,813 468,875 538,063 466,613 455,538 - to 2028 Total3,611,120$ 3,688,632$ 3,773,782$ 3,855,099$ 3,875,719$ 3,883,903$ Water and Waste Water Debt Service YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2001368,671 368,551 367,631 371,006 373,419 369,839 - to 2021 2005235,331 235,363 235,031 234,331 238,331 237,031 - to 2025 2007i9,893 9,8689,580 10,131 10,370 9,985 - to 2016 Total604,002$ 603,914$ 602,663$ 605,337$ 622,120$ 616,855$ Schertz-Seguin Local Government Corporation Debt - Schertz Portion YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2001403,115 260,000 260,000 260,000 260,000 260,000 - to 2041 2005361,303 363,709 363,018 364,218 367,468 367,768 - to 2025 2007930,119 1,070,669 1,070,569 1,070,069 1,069,169 1,067,869 - to 2041 2010554,801 475,544 475,544 694,706 695,419 695,906 - to 2041 Total2,249,337$ 2,169,921$ 2,169,131$ 2,388,993$ 2,392,056$ 2,391,543$ Drainage Fund YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2007i 18,138 17,56418,09118,57319,012 - to 201618,306 Total$ 18,138$ 17,564$18,091$18,573$19,012$ 18,306 Emergency Medical Services YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2007i176,299 $ 36,416$ 35,61036,880$ 34,340$ 36,404$ - to 2016 201065,972 64,815$ 63,720$ 67,389$ 65,829$ -$ - to 2015 Total242,271$ 101,231$ 100,600$ 102,999$ 34,340$ 36,404$ Economic Development Corporation 4B Debt YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2007i158,684 158,459158,672 163,045 162,231 161,216 - to 2016 2009364,325 366,825 369,075 366,138 367,188 367,138 - to 2018 2010269,423 269,658 270,045 264,626 268,379 - - to 2015 Total792,432$ 795,154$ 797,579$ 793,809$ 797,797$ 528,353$ Capital Recovery YearFY 2011FY 2012FY 2013FY 2014FY 2015FY 2016 2007i487,768 486,515487,342 485,287 488,658 486,428 - to 2026 Total487,768$ 487,342$ 486,515$ 485,287$ 488,658$ 486,428$ CITY OF SCHERTZ Certificate of Obligation Bonds, Series 2001 Original Issue Amount $4,500,000 Schertz Parkway Project General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/11210,000.00 4.250%72,890.00 282,890.00 08/01/11 68,427.50 68,427.50 351,317.50 02/01/12225,000.00 4.400%68,427.50 293,427.50 08/01/12 63,477.50 63,477.50 356,905.00 02/01/13235,000.00 4.500%63,477.50 298,477.50 08/01/13 58,190.00 58,190.00 356,667.50 02/01/14250,000.00 4.600%58,190.00 308,190.00 08/01/14 52,440.00 52,440.00 360,630.00 02/01/15260,000.00 4.700%52,440.00 312,440.00 08/01/15 46,330.00 46,330.00 358,770.00 02/01/16275,000.00 4.800%46,330.00 321,330.00 08/01/16 39,730.00 39,730.00 361,060.00 02/01/17290,000.00 4.900%39,730.00 329,730.00 08/01/17 32,625.00 32,625.00 362,355.00 02/01/18300,000.00 5.000%32,625.00 332,625.00 08/01/18 25,125.00 25,125.00 357,750.00 02/01/19320,000.00 5.000%25,125.00 345,125.00 08/01/19 17,125.00 17,125.00 362,250.00 02/01/20335,000.00 5.000%17,125.00 352,125.00 08/01/20 8,750.008,750.00 360,875.00 02/01/21350,000.00 5.000%8,750.00 358,750.00 08/01/210.00358,750.00 $ 897,330.003,050,000.00$ 3,947,330.00$ 3,947,330.00$ Paying Agent: The Bank of New York CITY OF SCHERTZ Certificates of Obligation, Series 2003 Original Issue Amount $3,360,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/11190,000.00 3.600%32,120.00 222,120.00 08/01/11 28,700.00 28,700.00 250,820.00 02/01/12200,000.00 3.600%28,700.00 228,700.00 08/01/12 25,100.00 25,100.00 253,800.00 02/01/13210,000.00 3.650%25,100.00 235,100.00 08/01/13 21,267.50 21,267.50 256,367.50 02/01/14220,000.00 3.550%21,267.50 241,267.50 08/01/14 17,362.50 17,362.50 258,630.00 02/01/15225,000.00 3.600%17,362.50 242,362.50 08/01/15 13,312.50 13,312.50 255,675.00 02/01/16225,000.00 3.700%13,312.50 238,312.50 08/01/16 9,150.009,150.00 247,462.50 02/01/17225,000.00 3.800%9,150.00 234,150.00 08/01/174,875.00 4,875.00 239,025.00 02/01/18250,000.00 3.900%4,875.00 254,875.00 08/01/18 254,875.00 $ 271,655.001,745,000.00$ 2,016,655.00$ 2,016,655.00$ Paying Agent: J.P. Morgan Chase Bank CITY OF SCHERTZ Certificates of Obligation, Series 2004 Original Issue Amount $7,750,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/11325,000.00 4.375%136,058.75 461,058.75 08/01/11 128,949.38 128,949.38 590,008.13 02/01/12315,000.00 4.375%128,949.38 443,949.38 08/01/12 122,058.75 122,058.75 566,008.13 02/01/13325,000.00 4.250%122,058.75 447,058.75 08/01/13 115,152.50 115,152.50 562,211.25 02/01/14325,000.00 4.000%115,152.50 440,152.50 08/01/14 108,652.50 108,652.50 548,805.00 02/01/15325,000.00 4.100%108,652.50 433,652.50 08/01/15 101,990.00 101,990.00 535,642.50 02/01/16325,000.00 4.200%101,990.00 426,990.00 08/01/16 95,165.00 95,165.00 522,155.00 02/01/17350,000.00 4.300%95,165.00 445,165.00 08/01/17 87,640.00 87,640.00 532,805.00 02/01/18350,000.00 4.375%87,640.00 437,640.00 08/01/18 79,983.75 79,983.75 517,623.75 02/01/19460,000.00 4.400%79,983.75 539,983.75 08/01/19 69,863.75 69,863.75 609,847.50 02/01/20460,000.00 4.500%69,863.75 529,863.75 08/01/20 59,513.75 59,513.75 589,377.50 02/01/21480,000.00 4.550%59,513.75 539,513.75 08/01/21 48,593.75 48,593.75 588,107.50 02/01/22675,000.00 4.650%48,593.75 723,593.75 08/01/22 32,900.00 32,900.00 756,493.75 02/01/23700,000.00 4.700%32,900.00 732,900.00 08/01/23 16,450.0016,450.00749,350.00 02/01/24 700,000.004.700%16,450.00 716,450.00 09/30/24 716,450.00 $ 2,269,885.016,115,000.00$ 8,384,885.01$ 8,384,885.01$ CITY OF SCHERTZ General Obligation Bonds, Series 2006 Original Issue Amount $15,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/10100,000.00$ 4.000%327,490.63$ 427,490.63$ 08/01/10 325,490.63 325,490.63$ 752,981.26 02/01/11 325,490.63 325,490.63 08/01/11 325,490.63 325,490.63 650,981.26 02/01/12100,000.00 4.000%325,490.63 425,490.63 08/01/12 323,490.63 323,490.63 748,981.26 02/01/13200,000.00 4.000%323,490.63 523,490.63 08/01/13 319,490.63 319,490.63 842,981.26 02/01/14200,000.00 4.000%319,490.63 519,490.63 08/01/14 315,490.63 315,490.63 834,981.26 02/01/15350,000.00 4.000%315,490.63 665,490.63 08/01/15 308,490.63 308,490.63 973,981.26 02/01/16400,000.00 4.000%308,490.63 708,490.63 08/01/16 300,490.63 300,490.63 1,008,981.26 02/01/17425,000.00 4.125%300,490.63 725,490.63 08/01/17 291,725.00 291,725.00 1,017,215.63 02/01/18475,000.00 4.200%291,725.00 766,725.00 08/01/18 281,750.00 281,750.00 1,048,475.00 02/01/19655,000.00 4.300%281,750.00 936,750.00 08/01/19 267,667.50 267,667.50 1,204,417.50 02/01/20685,000.00 4.375%267,667.50 952,667.50 08/01/20 252,683.13 252,683.13 1,205,350.63 02/01/21715,000.00 4.400%252,683.13 967,683.13 08/01/21 236,953.13 236,953.13 1,204,636.26 02/01/22750,000.00 5.250%236,953.13 986,953.13 08/01/22 217,265.63 217,265.631,204,218.76 02/01/23790,000.005.250%217,265.63 1,007,265.63 08/01/23 196,528.13 196,528.13 1,203,793.76 02/01/24835,000.00 5.250%196,528.13 1,031,528.13 08/01/24 174,609.38 174,609.38 1,206,137.51 02/01/25880,000.00 5.250%174,609.38 1,054,609.38 08/01/25 151,509.38 151,509.38 1,206,118.76 02/01/26925,000.00 5.250%151,509.38 1,076,509.38 08/01/26 127,228.13 127,228.13 1,203,737.51 02/01/27975,000.00 5.250%127,228.13 1,102,228.13 08/01/27 101,634.38 101,634.38 1,203,862.51 02/01/281,025,000.00 4.625%101,634.38 1,126,634.38 08/01/28 77,931.25 77,931.25 1,204,565.63 02/01/291,070,000.00 4.625% 77,931.25 1,147,931.25 08/01/29 53,187.50 53,187.50 1,201,118.75 02/01/301,125,000.00 4.625% 53,187.50 1,178,187.50 08/01/30 27,171.88 27,171.88 1,205,359.38 02/01/311,175,000.00 4.625% 27,171.88 1,202,171.88 09/30/31 1,202,171.88 $ 9,027,067.0313,755,000.00$$ 22,782,067.0322,782,067.03$ CITY OF SCHERTZ Certifcates of Obligation Bonds, Series 2007 Original Issue Amount $9,915,000 General Fund, Capital Recovery, EMS, Public Works, & EDC DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 153,482.75 153,482.75 08/01/11 670,0004.010%153,482.75 823,482.75 976,965.50 02/01/12 140,049.25 140,049.25 08/01/12 555,0004.010%140,049.25 695,049.25 835,098.50 02/01/13 128,921.50 128,921.50 08/01/13 580,0004.010%128,921.50 708,921.50 837,843.00 02/01/14 117,292.50 117,292.50 08/01/14 605,0004.010%117,292.50 722,292.50 839,585.00 02/01/15 105,162.25 105,162.25 08/01/15 630,0004.010%105,162.25 735,162.25 840,324.50 02/01/16 92,530.75 92,530.75 08/01/16 655,0004.010% 92,530.75 747,530.75 840,061.50 02/01/17 79,398.00 79,398.00 08/01/17 330,0004.010% 79,398.00 409,398.00 488,796.00 02/01/18 72,781.50 72,781.50 08/01/18 340,0004.010% 72,781.50 412,781.50 485,563.00 02/01/19 65,964.50 65,964.50 08/01/19 355,0004.010% 65,964.50 420,964.50 486,929.00 02/01/20 58,846.75 58,846.75 08/01/20 370,0004.010% 58,846.75 428,846.75 487,693.50 02/01/21 51,428.25 51,428.25 08/01/21 385,0004.010% 51,428.25 436,428.25 487,856.50 02/01/22 43,709.00 43,709.00 08/01/22 400,0004.010% 43,709.00 443,709.00 487,418.00 02/01/23 35,689.00 35,689.00 08/01/23 420,0004.010% 35,689.00 455,689.00 491,378.00 02/01/2427,268.00 27,268.00 08/01/24 435,0004.010% 27,268.00 462,268.00 489,536.00 02/01/25 18,546.25 18,546.25 08/01/25 455,0004.010% 18,546.25 473,546.25 492,092.50 02/01/26 9,423.50 9,423.50 08/01/26 470,0004.010% 9,423.50 479,423.50 488,847.00 $ 7,655,000$2,400,987.50$ 10,055,987.5010,055,987.50$ CITY OF SCHERTZ General Obligation Bonds, Series 2007 II Original Issue Amount $6,000,000 General Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/11 275,0004.070%107,346.25 382,346.25 08/01/11 101,750.00 101,750.00 484,096.25 02/01/12 225,0004.070%101,750.00 326,750.00 08/01/12 97,171.25 97,171.25 423,921.25 02/01/13 235,0004.070% 97,171.25 332,171.25 08/01/13 92,389.00 92,389.00 424,560.25 02/01/14 245,0004.070% 92,389.00 337,389.00 08/01/14 87,403.25 87,403.25 424,792.25 02/01/15 255,0004.070% 87,403.25 342,403.25 08/01/15 82,214.00 82,214.00 424,617.25 02/01/16 265,0004.070% 82,214.00 347,214.00 08/01/16 76,821.25 76,821.25 424,035.25 02/01/17 280,0004.070% 76,821.25 356,821.25 08/01/17 71,123.25 71,123.25 427,944.50 02/01/18 290,0004.070% 71,123.25 361,123.25 08/01/18 65,221.75 65,221.75 426,345.00 02/01/19 300,0004.070% 65,221.75 365,221.75 08/01/19 59,116.75 59,116.75 424,338.50 02/01/20 315,0004.070% 59,116.75 374,116.75 08/01/20 52,706.50 52,706.50 426,823.25 02/01/21 325,0004.070% 52,706.50 377,706.50 08/01/21 46,092.75 46,092.75 423,799.25 02/01/22 340,0004.070% 46,092.75 386,092.75 08/01/22 39,173.75 39,173.75 425,266.50 02/01/23 355,0004.070% 39,173.75 394,173.75 08/01/23 31,949.5031,949.50 426,123.25 02/01/24370,0004.070% 31,949.50 401,949.50 08/01/24 24,420.00 24,420.00 426,369.50 02/01/25 385,0004.070% 24,420.00 409,420.00 08/01/25 16,585.25 16,585.25 426,005.25 02/01/26 400,0004.070% 16,585.25 416,585.25 08/01/26 8,445.25 8,445.25 425,030.50 02/01/27 415,0004.070% 8,445.25 423,445.25 09/30/27 423,445.25- $5,275,000.00$2,012,513.25$7,287,513.25$7,287,513.25 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 355,0004.130%193,490.50 548,490.50 08/01/11 186,159.75 186,159.75 09/30/11 734,650.25 02/01/12 370,0004.130%186,159.75 556,159.75 08/01/12 178,519.25 178,519.25 09/30/12 734,679.00 02/01/13 385,0004.130%178,519.25 563,519.25 08/01/13 170,569.00 170,569.00 09/30/13 734,088.25 02/01/14 430,0004.130%170,569.00 600,569.00 08/01/14 161,689.50 161,689.50 09/30/14 762,258.50 02/01/15 420,0004.130%161,689.50 581,689.50 08/01/15 153,016.50 153,016.50 09/30/15 734,706.00 02/01/16 440,0004.130%153,016.50 593,016.50 08/01/16 143,930.50 143,930.50 09/30/16 736,947.00 02/01/17 460,0004.130%143,930.50 603,930.50 08/01/17 134,431.50 134,431.50 09/30/17 738,362.00 02/01/18 475,0004.130%134,431.50 609,431.50 08/01/18 124,622.75 124,622.75 09/30/18 734,054.25 02/01/19 500,0004.130%124,622.75 624,622.75 08/01/19 114,297.75 114,297.75 09/30/19 738,920.50 02/01/20 520,0004.130%114,297.75 634,297.75 08/01/20 103,559.75 103,559.75 09/30/20 737,857.50 02/01/21 540,0004.130%103,559.75 643,559.75 92,408.75 08/01/2192,408.75 09/30/21 735,968.50 02/01/22 565,0004.130% 92,408.75 657,408.75 08/01/22 80,741.50 80,741.50 09/30/22 738,150.25 02/01/23 585,0004.130% 80,741.50 665,741.50 08/01/23 68,661.25 68,661.25 09/30/23 734,402.75 02/01/24 610,0004.130% 68,661.25 678,661.25 08/01/24 56,064.75 56,064.75 09/30/24 734,726.00 CITY OF SCHERTZ General Obligation Bonds, Series 2008 Original Issue Amount $9,900,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/25 640,0004.130% 56,064.75 696,064.75 08/01/25 42,848.75 42,848.75 09/30/25 738,913.50 02/01/26 665,0004.130% 42,848.75 707,848.75 08/01/26 29,116.50 29,116.50 09/30/26 736,965.25 02/01/27 690,0004.130% 29,116.50 719,116.50 08/01/27 14,868.00 14,868.00 09/30/27 733,984.50 02/01/28 720,0004.130% 14,868.00 734,868.00 09/30/28 734,868.00 $9,370,000.00$3,904,502.00$ 13,274,502.0013,274,502.00$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 140,0002.500%142,406.25 282,406.25 08/01/11 140,656.25 140,656.25 09/30/11 423,062.50 02/01/12 200,0002.500%140,656.25 340,656.25 08/01/12 138,156.25 138,156.25 09/30/12 478,812.50 02/01/13 195,0002.500%138,156.25 333,156.25 08/01/13 135,718.75 135,718.75 09/30/13 468,875.00 02/01/14 270,0002.500%135,718.75 405,718.75 08/01/14 132,343.75 132,343.75 09/30/14 538,062.50 02/01/15 205,0003.000%132,343.75 337,343.75 08/01/15 129,268.75 129,268.75 09/30/15 466,612.50 02/01/16 200,0003.000%129,268.75 329,268.75 08/01/16 126,268.75 126,268.75 09/30/16 455,537.50 02/01/17 200,0003.000%126,268.75 326,268.75 08/01/17 123,268.75 123,268.75 09/30/17 449,537.50 02/01/18 195,0003.250%123,268.75 318,268.75 08/01/18 120,100.00 120,100.00 09/30/18 438,368.75 02/01/19 210,0003.500%120,100.00 330,100.00 08/01/19 116,425.00 116,425.00 09/30/19 446,525.00 02/01/20 250,0003.750%116,425.00 366,425.00 08/01/20 111,737.50 111,737.50 09/30/20 478,162.50 02/01/21 190,0004.050%111,737.50 301,737.50 107,890.00 08/01/21107,890.00 09/30/21 409,627.50 02/01/22 160,0004.050%107,890.00 267,890.00 08/01/22 104,650.00 104,650.00 09/30/22 372,540.00 02/01/23 175,0004.250%104,650.00 279,650.00 08/01/23 100,931.25 100,931.25 09/30/23 380,581.25 02/01/24 215,0004.250%100,931.25 315,931.25 08/01/24 96,362.50 96,362.50 09/30/24 412,293.75 CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $6,600,000 General Fund Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/25 200,0004.500% 96,362.50 296,362.50 08/01/25 91,862.50 91,862.50 09/30/25 388,225.00 02/01/26 210,0004.500% 91,862.50 301,862.50 08/01/26 87,137.50 87,137.50 09/30/26 389,000.00 02/01/27 220,0004.500% 87,137.50 307,137.50 08/01/27 82,187.50 82,187.50 09/30/27 389,325.00 02/01/28 530,0004.500% 82,187.50 612,187.50 08/01/28 70,262.50 70,262.50 09/30/28 682,450.00 02/01/29 455,0005.500% 70,262.50 525,262.50 08/01/29 57,750.00 57,750.00 09/30/29 583,012.50 02/01/230 480,0005.500% 57,750.00 537,750.00 08/01/30 44,550.00 44,550.00 09/30/30 582,300.00 02/01/31 510,0005.500% 44,550.00 554,550.00 08/01/31 30,525.00 30,525.00 09/30/31 585,075.00 02/01/32 540,0005.500% 30,525.00 570,525.00 08/01/32 15,675.00 15,675.00 09/30/32 586,200.00 02/01/33 570,0005.500% 15,675.00 585,675.00 09/30/33 585,675.00 $6,520,000.00$4,469,861.25$ 10,989,861.2510,989,861.25$ CITY OF SCHERTZ General Obligation and Refunding Bonds, Series 2009 Original Issue Amount $2,900,000 Sales Tax Supported DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 295,0002.500% 36,506.25 331,506.25 08/01/11 32,818.75 32,818.75 09/30/11 364,325.00 02/01/12 305,0002.500% 32,818.75 337,818.75 08/01/12 29,006.25 29,006.25 09/30/12 366,825.00 02/01/13 315,0002.500% 29,006.25 344,006.25 08/01/13 25,068.75 25,068.75 09/30/13 369,075.00 02/01/14 320,0002.500% 25,068.75 345,068.75 08/01/14 21,068.75 21,068.75 09/30/14 366,137.50 02/01/15 330,0003.000% 21,068.75 351,068.75 08/01/15 16,118.75 16,118.75 09/30/15 367,187.50 02/01/16 340,0003.000% 16,118.75 356,118.75 08/01/16 11,018.75 11,018.75 09/30/16 367,137.50 02/01/17 350,0003.000% 11,018.75 361,018.75 08/01/17 5,768.75 5,768.75 09/30/17 366,787.50 02/01/18 355,0003.250% 5,768.75 360,768.75 09/30/18 360,768.75 $2,610,000.00$ 318,243.75$2,928,243.75$2,928,243.75 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $310,000 EMS DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 60,0001.200% 3,316.50 63,316.50 08/01/11 2,655.00 2,655.00 09/30/11 65,971.50 02/01/12 60,0001.650% 2,655.00 62,655.00 08/01/12 2,160.00 2,160.00 09/30/12 64,815.00 02/01/13 60,0002.000% 2,160.00 62,160.00 08/01/13 1,560.00 1,560.00 09/30/13 63,720.00 02/01/14 65,0002.250% 1,560.00 66,560.00 08/01/14 828.75 828.75 09/30/14 67,388.75 02/01/15 65,0002.550% 828.75 65,828.75 09/30/15 65,828.75 $ 310,000.00$ 17,724.00$ 327,724.00$ 327,724.00 CITY OF SCHERTZ Tax Notes, Series 2010 Original Issue Amount $1,270,000 Economic Development Corpration DatePrincipalCouponInterestDebt ServiceFiscal Total 02/01/11 245,0001.200% 13,563.00 258,563.00 08/01/11 10,860.00 10,860.00 09/30/11 269,423.00 02/01/12 250,0001.650% 10,860.00 260,860.00 08/01/12 8,797.50 8,797.50 09/30/12 269,657.50 02/01/13 255,0002.000% 8,797.50 263,797.50 08/01/13 6,247.50 6,247.50 09/30/13 270,045.00 02/01/14 255,0002.250% 6,247.50 261,247.50 08/01/14 3,378.75 3,378.75 09/30/14 264,626.25 02/01/15 265,0002.550% 3,378.75 268,378.75 09/30/15 268,378.75 $1,270,000.00$ 72,130.50$1,342,130.50$1,342,130.50 CITY OF SCHERTZ Utility System Revenue & Refunding Bonds, Series 2001 Amount Issued: $5,550,000 Utility Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 03/01/11 69,335.63 69,335.63 09/01/11 230,0004.400% 69,335.63 299,335.63 368,671.26 03/01/12 64,275.63 64,275.63 09/01/12 240,0004.550% 64,275.63 304,275.63 368,551.26 03/01/13 58,815.63 58,815.63 09/01/13 250,0004.650% 58,815.63 308,815.63 367,631.26 03/01/14 53,003.13 53,003.13 09/01/14 265,0004.750% 53,003.13 318,003.13 371,006.26 03/01/15 46,709.38 46,709.38 09/01/15 280,0004.850% 46,709.38 326,709.38 373,418.76 03/01/16 39,919.38 39,919.38 09/01/16 290,0005.000% 39,919.38 329,919.38 369,838.76 03/01/17 32,669.38 32,669.38 09/01/17 295,0005.000% 32,669.38 327,669.38 360,338.76 03/01/18 25,294.38 25,294.38 09/01/18 230,0005.000% 25,294.38 255,294.38 280,588.76 03/01/19 19,544.38 19,544.38 09/01/19 240,0005.100% 19,544.38 259,544.38 279,088.76 03/01/20 13,424.38 13,424.38 09/01/20 255,0005.125% 13,424.38 268,424.38 281,848.76 03/01/21 6,890.00 6,890.00 09/01/21 265,0005.200% 6,890.00 271,890.00 278,780.00 $2,840,000.00$ 859,762.60$3,699,762.60$3,699,762.60 Paying Agent: The Bank of New York CITY OF SCHERTZ Certifcates of Obligation- Series 2005 Utility Fund Supported DatePrincipalCouponInterestPeriod TotalFiscal Total 02/01/11130,000.00 3.750%53,884.38 183,884.38 08/01/11 51,446.88 51,446.88 235,331.26 02/01/12135,000.00 3.750% 51,446.88 186,446.88 08/01/12 48,915.63 48,915.63 235,362.51 02/01/13140,000.00 4.000% 48,915.63 188,915.63 08/01/13 46,115.63 46,115.63 235,031.26 02/01/14145,000.00 4.000% 46,115.63 191,115.63 08/01/14 43,215.63 43,215.63 234,331.26 02/01/15155,000.00 4.000% 43,215.63 198,215.63 08/01/15 40,115.63 40,115.63 238,331.26 02/01/16160,000.00 4.000% 40,115.63 200,115.63 08/01/16 36,915.63 36,915.63 237,031.26 02/01/17165,000.00 4.000% 36,915.63 201,915.63 08/01/17 33,615.63 33,615.63 235,531.26 02/01/18170,000.00 4.000% 33,615.63 203,615.63 08/01/18 30,215.63 30,215.63 233,831.26 02/01/19180,000.00 4.000% 30,215.63 210,215.63 08/01/19 26,615.63 26,615.63 236,831.26 02/01/20185,000.00 4.125% 26,615.63 211,615.63 08/01/20 22,800.00 22,800.00 234,415.63 02/01/21195,000.00 4.200% 22,800.00 217,800.00 08/01/21 18,705.00 18,705.00 236,505.00 02/01/22205,000.00 4.350% 18,705.00 223,705.00 08/01/22 14,246.25 14,246.25 237,951.25 02/01/23210,000.00 4.350% 14,246.25 224,246.25 08/01/23 9,678.759,678.75233,925.00 02/01/24 220,000.004.350% 9,678.75 229,678.75 08/01/24 4,893.75 4,893.75 234,572.50 02/01/25225,000.00 4.350% 4,893.75 229,893.75 09/30/05 229,893.75- $2,620,000.00$ 908,875.72$3,528,875.72$3,528,875.72 The Schertz/Seguin Local Government Corporation Contract Revenue Bonds Paid 1/2 Schertz, 1/2 Seguin Fiscal YeaRefundingRefundingSchertz Debt r Ending 9/30Series 2001 Series 2005Series 2007Series 2010TotalPaymen t 2011806,230722,6051,860,2381,109,6024,498,6752,249,337 2012520,000727,4182,141,338951,0884,339,8432,169,921 2013520,000726,0362,141,138951,0884,338,2612,169,131 2014520,000728,4362,140,1381,389,4134,777,9862,388,993 2015520,000734,9362,138,3381,390,8384,784,1112,392,056 2016520,000735,5362,135,7381,391,8134,783,0862,391,543 2017520,000740,2362,127,4381,387,4134,775,0862,387,543 2018520,000739,0362,133,2381,391,3004,783,5742,391,787 2019520,000737,0362,128,0381,388,3634,773,4362,386,718 2020520,000738,8442,131,4191,389,8134,780,0752,390,038 2021520,000739,1942,118,0441,389,1634,766,4002,383,200 2022520,000738,2012,123,1881,391,2634,772,6512,386,326 2023520,000740,7352,121,9501,392,3634,775,0482,387,524 2024520,000741,6612,124,3311,387,5634,773,5552,386,778 2025520,000740,8592,125,2251,391,7634,777,8472,388,923 2026520,0002,912,5251,389,4344,821,9592,410,980 2027520,0002,903,4381,390,1134,813,5502,406,775 2028520,0002,908,9001,389,0884,817,9882,408,994 2029520,0002,910,5381,391,6814,822,2192,411,109 2030520,0002,903,4631,391,7694,815,2312,407,616 20312,268,3301,167,5001,389,3064,825,1362,412,568 20322,272,3901,169,1131,390,1564,831,6592,415,829 20332,271,2501,170,0501,388,6254,829,9252,414,963 20342,269,7801,170,3131,389,5724,829,6642,414,832 20352,272,5901,169,9001,388,4384,830,9282,415,464 20363,426,8381,389,4384,816,2752,408,138 20373,428,6501,392,3064,820,9562,410,478 20383,434,6131,387,6814,822,2942,411,147 20393,434,5001,390,4444,824,9442,412,472 20403,433,2001,390,3564,823,5562,411,778 20413,430,4881,392,3004,822,7882,411,394 $22,040,570$11,030,771$72,663,819$41,933,546$147,668,705$73,834,353