10-04-2010SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
October 4, 2010
Members Present: Ruth Tienor Pattie Lovelady Laura Wilson Juan Thorn
Simone Bailey Sonia Samora Bobbie Boyce Neota Brady Gail Douglas
Sandy Keiser Carol Cyr Roger Sturdy Shonale Burke Margaret Riley
Alternate Members: Shonale Burke will be a voting member tonight.
Visitors: Bob Brockman
CALL TO ORDER: Juan Thorn called the meeting to order at 7:00 p.m.
HEARING OF RESIDENTS: Mr. Brockman had concerns regarding the shrubbery
having grown over the lights on the sidewalk covering them up.
REGULAR AGENDA
1. Minutes -Consideration and/or action regarding the approval of the minutes of
August 2, 2010 and September 13, 2010.
Ruth Tienor moved to accept the minutes. Margaret Riley seconded. Motion
passed. June 7, 2010 minutes approved.
2. Treasurer's Report -Consideration and/or action approving the August, 2010
Treasurer's Report
September bookstore sales were $1,422.92.
Ruth Tienor moved to accept the August 2010 treasurer's report. Shonale Burke
seconded. Motion passed. August 2010 Treasurer's report was approved.
3: Librarians' Report -Librarians will report on the following items:
• September 2010 Library usage statistics
Circulation: 36,560 Patrons: 23,691 New Cards: 547 Renewals: 503
Computer usage: 5,464 ILLS: 178 Volunteer hrs: 103.25 Self check
items: 12,652 Telephone 940
Service population has gone down from 61,373 to 53,216 due to no
contribution from Cibolo. Selma contributes but only 2.4% of patrons are
from Selma.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
October 4, 2010
• September 2010 Library programs and program statistics:
A Librarians position was approved in the budget. Lizzie Blase started on
October 1, 2010 as the fourth librarian.
Two part-time positions had to be given up for Lizzie. Lizzie and Gail
work from 11:30 a.m. to 8:30 p.m and Melissa and April work from 8:30
a.m. to 5:30 p.m., in addition to, rotating weekends every 8 weeks.
• September 201 D Library fundraising statistics
We do not get any money from Schertz Fest but we still volunteer so that we
can split the proceeds from the Schertz Jubilee beer sales, which were
$3,825.00 this year.
• AALS Fall Meeting Report
AALS Fall Meeting. Budget cuts were discussed. We should all contact
the legislature in Austin to let them know if they have been doing a good
job.
• Anniversary Party Report -Good turnout for Anniversary Party.
• Fundraising campaign report
Money continues to come in from pledges. Total of $1,678,644.56 has been
raised so far.
• Library Foundation report -None
4. Bookstore Committee Report -Committee will report on the following items:
• General operation of the bookstore during the month of September
Two people have filled out applications for the open slots in the bookstore.
There will need to be a volunteer meeting unless a written message is posted
for all to see and sign once they have reviewed. This is for issues with
closing the cash drawer, pulling books to the front of the shelves and
hygiene problems.
• Information on upcoming October book sale
The October book sale will be October 22°d and 23`d in the conference room.
Set up will be Friday at 8:15 a.m. with the sale starting at 10. Saturday sale
will be from Noon to 5 with move back on Monday morning.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
October 4, 2010
DISCUSSION AND POSSIBLE ACTION
5. Petty Cash Fund -Discussion and possible action on establishing a petty cash fund
for the Library Advisory Board to be used for bookstore and miscellaneous
expenses.
Ruth Tienor proposed a $50 petty cash fund be available for miscellaneous items
like a first aid kit and reimbursements. A discussion was had on the pros and cons
of a petty cash fund and the issues it presents with the tax exempt status.
Pattie Lovelady moved to keep the purchasing issues the same as they are and not
establishing a peaty cash fund. Simone Bailey seconded. Motion carried.
ANNOUNCEMENTS
6. Items by the Library Board Members -Briefing and discussion on the following
items:
• Reminder about approaching end-of-terms
End of terms were discussed with the board members affected.
• Correspondence received by the Secretary None
• Announcements by Library Board Members- None.
• Call for Items to be included in next Agenda
Pattie Lovelady would like the issue of memorials or plants for deceased
immediate family members of board members and long-term volunteers.
There was a call for a discussion on setting up a directory of the vintage
books.
ADJOti~tNMENT
Ruth Tienor moved to adjourn and Carol Cyr seconded. Motion carried.
The next meeting will be November 1, 2010.
Ju Thorn, Chairman Sonia Samora, Secretary
1ri ce