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03-08-2011 SCHERTZ CITY COUNCIL REGULAR SESSION MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 AGENDA TUESDAY, MARCH 8, 2011 AT 6:00 P.M. Ì¸» Ý·¬§ Ý±«²½·´ ³¿§ô º±® ·¬ ½±²ª»²·»²½» ±® º±® ¬¸» ½±²ª»²·»²½» ±º Ý·¬§ Í¬¿ºº ±® °»®±² ·² ¿¬¬»²¼¿²½»ô ³±¼·º§ ¬¸» ±®¼»® ·² ©¸·½¸ ·¬»³ ±² ¬¸» ¿¹»²¼¿ ¿®» ½±²·¼»®»¼ ¾§ ¬¸» Ý·¬§ Ý±«²½·´ò Call to Order Invocation and Pledges of Allegiance to the Flags of the United States and State of Texas. PRESENTATIONS Proclamation regarding National Girl Scout Week (Ms. Renee Harvey) Hearing of Residents This time is set-aside for any person who wishes to address the City Council. Each person should fill out the speaker?s register prior to the meeting. Presentations should be limited to no more than 5 minutes. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Action Items Minutes 1.- Consideration and/or action regarding the approval of the minutes of the Regular Meeting of March 1, 2011. Resolution No. 11-R-11 2.? Consideration and/or action approving a resolution authorizing a document scanning agreement with MCCi, and other matters in connection therewith. (B. Dennis/D. Dykes) Resolution No. 11-R-13 3.? Consideration and/or action approving a resolution authorizing an Interlocal Purchasing Agreement with the Brazos Valley Council of Governments, and other matters in connection therewith. (R. Duprat-Waldo) Resolution No. 11-R-14 4.? Consideration and/or action approving a resolution authorizing a Personal Services Agreement with Evelyn Boggess, relating to updating ðíóðèóîðïï Ý±«²½·´ ß¹»²¼¿ the City?s Fixed Asset Database, and other matters in connection therewith. (R. Duprat-Waldo) Appointments/Reappointments/ Resignations to Boards and 5. Commiss ions/Committees? Consideration and/or action regarding appointments/ resignations to Boards and Commission/Committees. - Appoint Ron White to the Historical Commission Discussion and/or Action Items CAFR FY 2009/2010 6.- Presentation and consideration and/or action regarding the FY 2009/2010 Comprehensive Annual Financial Report (CAFR) Debbie Fraser Resolution No. 11-R-10 7.- Consideration and/or action approving a resolution authorizing the extension of the independent audit services contract with Armstrong, Vaughan & Associates for two years. (J. Santoya) Resolution No. 11-R-08 -City Council Rules of Procedures 8. ? Consideration and/or action approving Resolution No. 11-R-08 authorizing amended City Council Rules of Conduct and Procedures, and other matters in connection therewith. (M. Spain) (This item was postponed at the 3-1-2011 meeting) Resolution No. 11-R-12 9.? Consideration and/or action approving a resolution authorizing initial funding of a City-Wide Marketing Campaign, and other matters in connection therewith. (G. Logan) Ordinance No. 11-S-05 10.? Consideration and/or action approving an ordinance repealing Ordinance No. 11-S-04 on first and final reading and declaring an First and Final Reading emergency. (M. Spain) EXECUTIVE SESSION Called under Section 551.071 Texas Government Code Litigation, pending litigation; Section 551.072 Texas Government Code - Deliberation regarding the purchase, exchange, sale, lease, or value of real property and Section 551.074 the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. RECONVENE TO REGULAR SESSION 11. Take any actiondeemed necessary as a result of the Executive Session. Requests and Announcements 12. Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. 13. Requests by Mayor and Councilmembers to City Manager and Staff for information. ðíóðèóîðïï Ý·¬§ Ý±«²½·´ ß¹»²¼¿Ð¿¹»ó î ó 14. Announcements by Mayor and Councilmembers City and community events attended and to be attended City Council Committee and Liaison Assignments (see assignments below) Continuing education events attended and to be attended Recognition of actions by City employees Recognition of actions by community volunteers Upcoming City Council agenda items 15. Announcements by City Manager Recognition of City employee actions New Departmental initiatives Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN rd DAY OF MARCH 2011 AT 4:00 P.M. WHICH IS A PLACE READILY BOARDS ON THIS THE 3 ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. ûËØÏÙÜùØÏÏÔÊ BRENDA DENNIS, TRMC, MMC CITY SECRETARY I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2011. ____________________________Title:__________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in advance of meeting. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor BaldwinMayor Pro-Tem Carpenter ? Place 5 Interview Board for Boards and Commissions TIRZ II Board Investment Advisory Committee Hal Baldwin Scholarship Committee ASA Commuter Rail District Board Alamo Area Council of Governments Cibolo Valley Local Government Corporation Councilmember Fowler ? Place 1Councilmember Scagliola ? Place 2 Interview Board for Boards and Commissions Animal Control Advisory Committee Schertz Housing Board Liaison Interview Board for Boards and Commissions Sweetheart Advisory Committee Councilmember Antuna - Place 3 Councilmember Edwards ? Place 4 Audit Committee Investment Advisory Committee Audit Committee Hal Baldwin Scholarship Committee ðíóðèóîðïï Ý·¬§ Ý±«²½·´ ß¹»²¼¿Ð¿¹»ó í ó