04-04-2011SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
Apri14, 2411
Members Present: Juan Thorn Pattie Lovelady Laura Wilson Neota Brady
Mary McAllister Sonia Samora Bobbie Boyce Sandy Keiser Gail Douglas
Margaret Riley Melissa Uhlhorn • Roger Sturdy Shonale Burke Patti Dilworth
Carol Cyr
Visitors: April Toman
Lizzi Blase
Patti Dilworth will be a voting member for this meeting.
CALL TO ORDER: Mary McAllister called the meeting to order at 7:02 p.m.
HEARING OF RESIDENTS: None
R)GGULAR AGENDA
1. Minutes -Consideration and/or action regarding the approval of the minutes of
March 7, 2011.
Margaret Riley moved to accept the March minutes. Neota Brady seconded.
March 7, 2011 minutes approved.
2. Treasurer's Report -Consideration and/or action approving the February 2011
Treasurer's Report
March bookstore sales were $1,815.75.
Pattie Lovelady moved to accept the February 2011 treasurer's report. Sonia
Samara seconded. Motion passed. February 2011 Treasurer's repast was approved.
3. Librarians' Report -Librarians wilt report on the follo}ving items:
• March 2011- Library usage statistics
Circulation: 28,844 Patrons: 21,503 New Cards: 405 Renewals: 490
Computer usage: 4,626 ILLS: 186 Self check items: 12,964 Program
Hours 1,152 Volunteer hours 554
• March 2011 Library programs and program statistics:
March was a full month. Program attendance was 1,152 patrons. Spring
Break was the busiest week.
• March 2011 Library fundraising statistic:
Margaret Riley instituted a discussion on the state's funding to libraries
being lost. Discussed handout titled "Library Issues and Taking Action"
SCHERTZ PUBLIC LIBRARY ADVISORY BQARD MEETING
Apri14, 2011
and what could be done regarding protecting the state's libraries. Federal
funds could also be lost as well.
Further discussion on possible institution of non-resident fee being charged
to patrons from outside city limits.
4. Bookstore Committee Report -- Committee rill report on the follotiving items:
• General operation of the bookstore during the month of March 2011
There is a need for 4 more volunteers to fill all shi$s and remaining spots.
• Report on Bookstore Committee
Bookstore Committee met on March 29, 2011. There was a discussion
regarding procedures. Magazine prices will be going up. Bookstore
Committee will be meeting again in the next two weeks.
DISCUSSION AND POSSIBLE ACTION
S. Summer Reading CIub Requests -Discussion and possible action on funding
summer reading club activities.
Presentation by April Toman. Winter Reading Club results showed that it was a
great success. 121 families participated which resulted in 115,515 minutes being
read.
The Summer Reading Program budget was discussed. It will be called "Dig Up a
Good Book!" Fundraising efforts will include a Scholastic book fair and a Peter
Piper Pizza Night rebate night. The program will run fiom June 3rd for fi weeks.
Margaret Riley made a motion to fund the Summary Reading Club up to $2,225.00.
Laura Wilson seconded. Motion passed.
Lizzi Blase made a presentation for the adult summer reading program and the
goals set for the program. A budget was presented and discussed.
Sandy Keiser made a motion to fund the adult summer reading program up to
$700.00. Neota Brady seconded. Motion passed.
6. Volunteer Appreciation -Update on plans for the volunteer appreciation
luncheon.
The parry room has been booked at La Cabana for the volunteer appreciation
luncheon. Pattie, Laura and Gail selected the menu and ordered the prizes. The
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
Apri14, 2011
time flame was confirmed of 11:30 to 1:30. The bookstore will be closed for the
day to allow all the volunteers to have the day off.
7. Library Purchase Discussion and possible action on purchasing children's books
for the library.
Gail Douglas had a discussion regarding the Children's Care Collection of books.
Specifically the easy reader books and what the library needed to complete the
collection of easy reader books.
Roger Sturdy made a motion to fund up to $10,000 to purchase the easy reader
children's books needed to complete the collection. Sandy Keiser seconded.
Motion passed.
8. Storage Shed -Discussion on Status of library storage shed.
Sonia Samora made a motion to donate the old storage shed to the Public Works
department, Carol Cyr seconded. Motion passed.
ANNOUNCEMENTS
9. Items by the Library Board Members -Briefing and discussion on the following
items:
• Correspondence received by the Secretary-None.
• Announcements by Library Board Members-
Policy Committee will meet regarding amending bylaws to comply with the
City's new resolution regarding the Board and Committees.
The front library windows have been measured for the solar panel.
• Call for Items to be included in next Agenda -None at this time.
ADJOURNMENT
Margaret Riley moved to adjourn and Bobbie Boyce seconded. Motion carried.
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c llister, Chairman onia Samora, Secretary