05-02-2011SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 2, 2011
Members Present: 3uan Thorn Pattie Lovelady Laura Wilson Neota Brady
Mary McAllister Sonia Samora Bobbie Boyce Sandy Keiser Gail Douglas
Margaret Riley Melissa Uhlhorn Ruth Tienor Patti Dilworth Carol Cyr
Visitors: None
Patti Dilworth will be a voting member for this meeting.
CALL TO ORDER: Mary McAllister called the meeting to order at 7:02 p.m.
HEARING OF RESIDENTS: None
REG~[TLAR AGENDA
1, Minutes -Consideration and/or action regarding the approval of the minutes ofApril
4, 2011,
Ruth Tienor moved to accept the April minutes as corrected. Pattie Lovelady
seconded. April 4, 2011 minutes approved as corrected.
2. Treasnrer's Report -Consideration and/or action approving the March 2011
Treasurer's Report
April bookstore sales were $1,684.90.
Ruth Tienor moved to accept the March 2011 treasurer's report. Margaret Riley
seconded. Motion passed. March 2011 Treasurer's report was approved.
The ten thousand dollars that was approved to purchase the children's books for the
library will be funded in May.
3. Librarians' Report -Librarians will report on the following items:
• Apri12011- Library usage statistics
Circulation: 27,583 Patrons: 20,378 New Cards: 349 Renewals: 393
ILLS: 206 Self check items: 11,579 Program Hours 1,045 Volunteer
hours 435.75 E-Resource usage 293
• April 20.11 Library programs and program statistics:
The adult programs are being very well attended.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 2, 2011
• Apri12011 Library fundraising statistic: -None.
Discussion by Gail regarding everyone being pleased with the volunteer
luncheon.
Solar screen material has been delivered and will be installed by July 27th
4. Bookstore Committee Report -Committee will report on the following items:
• General operation of the bookstore during the month ofApri120I1
Ruth had 1 volunteer quit. An applicant has already been contacted to take
that spot.
Discussion on continued difficulty with the $30.00 being left for the next
day's use. Money still missing. Continued discussion on what to do with
the register money and how to handle the situation.
The procedure will continue as is and include a count by both closers.
Additional discussion of policy in using the workroom which is currently
only available to Board Members. Door needs to remain locked to
Bookstore volunteers. Further discussion on volunteer issues regarding this
policy. A sign will be put on the door that states "Board Members Only".
Key will stay in the register.
DISCUSSION AND POSSIBLE ACTION
5. Bookstore Policy Revision -Discussion and possible action on changes to
Bookstore policy.
Discussion had regarding revisions and changes to Bookstore policies.
6. Library Advisory Board By-Laws Revision Discussion and possible action on
changes to by-laws to comply with City Council action.
Waiting on City's action on Boards and Commissions. Discussion regarding
changes to Library Advisory Board By-Laws to comply with City's approval of the
end-date of Member's terms. Terms of office will run from December 1St through
November 30~'.
Juan Thorn made a motion to accept the recommended policy changes to the LAB
By-Laws. Sonia Samora seconded. Motion carried.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
May 2, 20 t 1
ANNOUNCEMENTS
7. Items by the Library Board Members - Briefrng and discussion on the following
items:
• Correspondence received by the Secretary -None.
• Announcements by Library Board Members- None.
• CaII for Items to be included in next Agenda
Fourth of July float fox the parade.
ADJOURNMENT
Juan Thorn moved to adjourn and Carol Cyr seconded. Motion carried.
ary c lister, Chairman
Sonia Samos, Secretary