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05-02-2011SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 2, 2011 Members Present: 3uan Thorn Pattie Lovelady Laura Wilson Neota Brady Mary McAllister Sonia Samora Bobbie Boyce Sandy Keiser Gail Douglas Margaret Riley Melissa Uhlhorn Ruth Tienor Patti Dilworth Carol Cyr Visitors: None Patti Dilworth will be a voting member for this meeting. CALL TO ORDER: Mary McAllister called the meeting to order at 7:02 p.m. HEARING OF RESIDENTS: None REG~[TLAR AGENDA 1, Minutes -Consideration and/or action regarding the approval of the minutes ofApril 4, 2011, Ruth Tienor moved to accept the April minutes as corrected. Pattie Lovelady seconded. April 4, 2011 minutes approved as corrected. 2. Treasnrer's Report -Consideration and/or action approving the March 2011 Treasurer's Report April bookstore sales were $1,684.90. Ruth Tienor moved to accept the March 2011 treasurer's report. Margaret Riley seconded. Motion passed. March 2011 Treasurer's report was approved. The ten thousand dollars that was approved to purchase the children's books for the library will be funded in May. 3. Librarians' Report -Librarians will report on the following items: • Apri12011- Library usage statistics Circulation: 27,583 Patrons: 20,378 New Cards: 349 Renewals: 393 ILLS: 206 Self check items: 11,579 Program Hours 1,045 Volunteer hours 435.75 E-Resource usage 293 • April 20.11 Library programs and program statistics: The adult programs are being very well attended. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 2, 2011 • Apri12011 Library fundraising statistic: -None. Discussion by Gail regarding everyone being pleased with the volunteer luncheon. Solar screen material has been delivered and will be installed by July 27th 4. Bookstore Committee Report -Committee will report on the following items: • General operation of the bookstore during the month ofApri120I1 Ruth had 1 volunteer quit. An applicant has already been contacted to take that spot. Discussion on continued difficulty with the $30.00 being left for the next day's use. Money still missing. Continued discussion on what to do with the register money and how to handle the situation. The procedure will continue as is and include a count by both closers. Additional discussion of policy in using the workroom which is currently only available to Board Members. Door needs to remain locked to Bookstore volunteers. Further discussion on volunteer issues regarding this policy. A sign will be put on the door that states "Board Members Only". Key will stay in the register. DISCUSSION AND POSSIBLE ACTION 5. Bookstore Policy Revision -Discussion and possible action on changes to Bookstore policy. Discussion had regarding revisions and changes to Bookstore policies. 6. Library Advisory Board By-Laws Revision Discussion and possible action on changes to by-laws to comply with City Council action. Waiting on City's action on Boards and Commissions. Discussion regarding changes to Library Advisory Board By-Laws to comply with City's approval of the end-date of Member's terms. Terms of office will run from December 1St through November 30~'. Juan Thorn made a motion to accept the recommended policy changes to the LAB By-Laws. Sonia Samora seconded. Motion carried. SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING May 2, 20 t 1 ANNOUNCEMENTS 7. Items by the Library Board Members - Briefrng and discussion on the following items: • Correspondence received by the Secretary -None. • Announcements by Library Board Members- None. • CaII for Items to be included in next Agenda Fourth of July float fox the parade. ADJOURNMENT Juan Thorn moved to adjourn and Carol Cyr seconded. Motion carried. ary c lister, Chairman Sonia Samos, Secretary