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05-12-2011 MinutesSScc~H~~~~RZ~r~ ECONOMIC DEVELOPMENT MINUTES CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS Regular Meeting May ~cc,, 2011 The City of Schertz Economic Development Corporation (EDC) met for a Regular Meeting otz Tlttttsday, May 12Eh, 2011 at 6:00 pm. in the City Council Chambers, 1400 Scltettz Parl~vay, Schertz, Tehas. 1. Cali to order President called the meeting to order at appro~intatel}= 6:01 p.tn. 2. Roll Call Boatel of Directors: Hart3= ~~~ltitztey, President Angelina Kiser, PhD -Nice President I'itn Brown, Treasurer/Secretary Roy Richard, Esq. Rosemat-y Scott Iblaivin Thomas Holly 1bIc13rearty Staff; John Kessel, Executive Director Juan Santoya, Finance Director Erin l-latlock, EDC Specialist II Part}' I-Ioran, tldministrative Assistant Others Present: Jim Fowler -Councilman Nancy Kotzur -- Schertz Chamber of Convneree Robert Brocktttact -Resident 3. Public comment loft. Brocktnazt cotntnented on the Plaztning acrd Zoning Dept restrictive inconvenience for a bttsiztess developer to submit site plans only one day a tnontlt. Ibis. Kotzur provided a summary of events sponsored by the Schertz Chamber of Cotntnerce. 4. Approval of Regular Meeting Minutes dated: April 14a', 2011 A motion to approve the l~Iiztutes far the Regular Meetictg held on April 14t~, 2011 was made by Mt. T. Brown. Seconded by Mt. M. Thomas. Motion passed unanimously. 5. Update on April 2011 Monthly Fiuattcial Reports Quasi Santoya/Finance Director) The President recognized Mr. Santoya who briefed the Board on the EDC's financial status and went aver details listed on the Revemte and E~pettse Report; Caslt in Bank and lttvesttnents, EDC Sales Tai Graph, and Payable Reports as of the 30'~ of April, 20"11. No action was taken, Out of consideration to the public attending this meeting, dte President differed to Item No. 9 Pagelof3 SEDC Board Reg. R4tg. A4inules ©S/E2/2031 9. Discussion regarding draft SEDC FY-11-12 Budget EDC Director, Jolttt Kessel, led the presentation of this item. Iblr. Kesel asked the Board to subunit feedback and help lhitn to set up priorities and goals for the EL7C Budget. He also requested to be able to hold t~vo special meetings to discuss the budget prior to presenting it to site City Council. Tentative dates proposed: Thursday, August 4''3 and/or A~lothday*, August 8~~, 2011. Some ltiglhlights in draft from for the current budget included the following: FY10-'11 Revenue: $2,192,819 (includes tax and miscellaneous) FI'1 "1-12 Revenue: $2,188,242 (includes tat and miscellaneous) Tax Revenue increase Pram FY09-10 to F~'"10-11 of 5% Tax Revenue increase from FY10-11 to FY11--12 of 12.5% FY"10-11 Expenditures: X2,192,770 (includes department and non-departmental) FY11 12 Expenditures: X2,487,736 (includes department and non-departmental} Debt Sen~ice FY10-11: X792,432 Debt Service FY11-12: $795,154 Fund Balance contribution FY10-11: $216,000 Fund Bal<~tnce contribution FY11-"12: $300,000 Business Development Program FY10-11: X72,500 Business Development Program FYl 1-12; $300,000 {in four funds of X75,000 each) Non-departmental l~'10-11: x"182,806 Non-departmental I'~'11-"12: X175,800 14ir. Kessel, also informed the Board about running an assessment and budget allocation to do an appraisal/existing condition report for the Northcliffe Golf Course infrastructure/reconfiguration Project. Other budget items Fox fihrther consideration included: • Replace single Business Appreciation Dinner/Casino ~vitt three targeted events {industrial group, small business group, major retail/office group}. • 23 % reduction in advertising budget in order to reevahEate highest priority advertising {focus on targeted efforts). • Continue membership in Lone Star Rail, Testis One ~C I-10/35 ED Alliance, and begin SBDC Satellite program. • New local business retention and expansion incentives programs (unallocated fund, revolving zero interest fully repaid fund, matching grant I1~Iain Street/F11~f7$ redevelopment fund, and nhatclvng grant utility impact fee fond). • F`Y10-11 Northcliffe Uolf Course assessment (appraisal, conditions report, return on investment analysis) • F~.'10-! 1 ED office internal "catch up" consultant {update applications, filing system, data management, etc} • PT Summer ED Intern • Gateway Platttung "Schertz Nortlh" and "Schertz South" Study The President tasked l~ir. Brown a~hd 11ir. Kesel with finding out snore information on rte $40K Allotment/program for men and ~votnett in the tnilitat-y to start business projects. I-Ie also tasked tlis. Kiser to try to meet with I1~Ir, Kessel about the internship program at her Utuversity or any other program available. 10. Director's Report R-Ir. Kessel requested consideration to move the EDC Board Meetings to the last Thursday of each mo~hth to give enough tithe to our Financial Dcpt. to coIIect enough data to generate more complete reports for the ntothtlh. Evethit-g tithe will be the same at 6:00 p.tn. 11. Requests by Board members that items are placed on a future SEDC agenda None Pape 2 of 3 3EQC Board Reg. Mtg. Minutes OS/12/20f l 12. Requests by Board rne~z~-bets to Director and Staff for infotmatiot~ None 13, Adjourn president adjourned the Regular 1~Ieeting at approricnately G:59p.m. G, EXECUTIVE SESSION In accordance with section 551.087 DELIBERr1TION REGARDING ECONO&IIC DE~TELOpIViEN'I' NEGO'I~r1TIONS; CLOSED A~iEETING. This chapter does not requite a governmental body to conduct an open meeting: {1) to discuss or deliberate regarding coinrnetcial or Financial inforuration that the govetrunental body= has received From a business prospect that the goretrunental body= seeks to bare locate, stay, or expand in or near tEie territory of the governmental body and with which the governmental body= is conducting economic developme~rt negotiations; ox; (2) to deliberate the offer of a Financial or other incentive to a business prospect described by=Subdivision (1). (project Rr114I) Start Time: 7:05 p.m, End Time: 7:12 p.m. 7. RECONVENE TO REGULAR SESSION Meeting ended during Executive Session. 8. Discussion and appropriate action to authorize the Executive Director to take appropriate actions to proceed with negotiations in regards to Project RAM as discussed during closed session No discussion and/or action were taken. PASSED AND APPROVED THIS 2$T~ DAY OF JULY, 2011. ~ ~~~ Harry ituey -President Tim Br wn -Secretary/Treasurer Page 3 of 3 SIillC Board Reg. R4tg. t<diEmtes o5/1212011