09-12-2011SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
September 12, 2011
Members Present: Juan Thorn Roger Sturdy Laura Wilson Neota Brady
Mary McAllister Sonia Samora Ruth Tienor Sandy Keiser Gail Douglas
Melissa Uhlhorn Carol Cyr
Visitors: None
CALL TO ORDER: Mary McAllister called the meeting to order at 7:07 p.m.
HEARING OF RESIDENTS: None
REGULAR AGENDA
1. Minutes -Consideration and/or action regarding the approval of the minutes of
August 1, 2011.
Ruth Tienor moved to accept the August minutes. Neota Brady seconded. August
1, 2011 minutes approved.
2. Treasurer's Report -Consideration and/or action approving the August, 2011
Treasurer's Report
August bookstore sales were $2,502.90
Sandy Keiser moved to accept the August 2011 treasurer's report. Carol Cyr
seconded. Motion canted. August 2011 Treasurer's report was approved.
3. Librarians' Report -Librarians will report on the following items:
• August 2011 _ Library usage statistics
Circulation: 37,268 Patrons: 22,590 New Cards: 543 Renewals: 542
ILLS: 157 Self check items: 14,724 Program Hours 519 Volunteer
hours 502.75 E-Resource usage 442 Computer Usage 4,722
• August 2011 Library programs and program statistics:
Lizzi has been doing movies on Saturday afternoon. There has been a good
turnout.
Weekends will be getting busy as there will be new programs starting for
working parents.
i
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
September 12,2011
• August 2011 Library fundraising statistic: -
Memorial contributions continue to come in. The Autumn Wind donations
also are continuing to come in. Some "pig" money still coming in. The 3-
yearcampaign will be over at the end of this year.
• Upcoming Library Projects: -
Currently in the process of creating a new and improved web page for the
library. It will be easier for the librarians to make changes and to work
with. It will have an interactive calendar as well. There will be a page for
the book store. It is almost complete and will be presented at the City
Council meeting tomorrow.
Gail has been working with the City Manager and the other Department
Heads on the 5-year critical issues, finances and along-term plan. A
discussion was had regarding our vision and goals for the library in the short
term, mid-term and long term.
4. Bookstore Committee Report -- Committee will report on the following items:
• General operation of the bookstore during the month of August 2011
The bookstore last a Monday morning volunteer. Two additional volunteers
were found to replace her. They are working out well. All volunteer
positions are full right now.
There was a discussion regarding changing the amount kept in the till.
There has been an issue with having enough change. The discussion was
changing the amount to $50.00 (fifty dollars). Everyone was in agreement
with that amount.
• Recap ofAugust 19-20, 2011 Book sale
The August book sale was a huge success. Thank you to everyone who
volunteered.
• Update on consignment sales of books
Juan Thorn will report back on this at the next Board meeting.
SCHERTZ PUBLIC LIBRARY ADVISORY BOARD MEETING
September 12,2011
ANNOUNCEMENTS
5. Items by the Library Board Members - Bf•iefang and discussion on the following
items:
• Correspondence received by the Secretary --None.
• Announcements by Library Board Members -
All end of term renewal applications are due by the end of October. This
affects Mary McAllister, Juan Thorn, Laura Wilson, Ruth Tienor, Margaret
Riley, Pattie Lovelady and Shonale Burke
• Call for Items to be included in next Agenda
Consignnnent and online book sales
Vintage books being alphabetized on the shelf
Sculpture for library courtyard
DISCUSSYON AND POSSIBLI'~ ACTION
6. Sculpture -Discussion and possible action on the purchase of a piece of sculpture
for the Library courtyard.
A discussion was had regarding the different possibilities for a sculpture for the
library courtyard, Gail and Melissa will present different options at the next Board
meeting.
ADJOURNMENT
Laura Wilson moved to adjourn and Neota Brady seconded. Motion carried.
ary ~ c llis •, Chairman S is Samora, Secretary